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Report
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Report To: Council
Date of Meeting: December 12, 2016
Report Number: COD-026-16 Resolution:
File Number: CL2016-29 By-law Number:
Report Subject: Garnet B. Rickard Recreation Complex - Interior Renovation
Recommendations:
1.That Report COD-026-16 be received;
2.That the contract for the interior renovations of Garnet B. Rickard Recreation Complex be
awarded, subject to satisfactory reference checks, to Quad Pro Construction Inc. with a
revised total bid amount of $934,940.00 (Net HST) being the lowest bidder meeting all terms,
conditions and specifications of Tender CL2016-29;
3.That the total funds required for this project in the amount of $1,082,385.00 (Net HST)
which includes the revised construction cost of $934,940.00 (Net HST) and Architectural
service fees and construction contingencies of $147,445.00 (Net HST) be funded by the
Municipality as follows:
GBRRC Interior Renovations 110-42-421-84254-7401 $1,082,385.00
4.That the additional funds required (approximately) $172,385.00 (Net HST) subsequent to
the approved project budget of $910,000.00 (Net HST) be financed from the General
Municipal Reserve Fund, and;
5.That all interested parties listed in Report COD-026-16 and any delegations be advised of
Council’s decision by the Purchasing Division.
Municipality of Clarington
Report COD-026-16 Page 2
Report Overview
To request authorization from Council to award a contract for the interior renovations of Garnet
B. Rickard Recreation Complex. This renovation project has received federal funding of
$455,000 through the Canada 150 Community Infrastructure Program.
1. Background
Tender specifications were prepared by Nick Swerdfeger Architects Inc. and Community
Services and provided to the Purchasing Services Division. This project is for interior
renovation of the community hall as well as accessibility improvements to the main
entrance of the Garnet B. Rickard Recreation Complex (GBRRC). General
improvements will be made to the mechanical and electrical components with energy
conversation and patron comfort being a key objective.
Tender CL2016-29 was issued by the Purchasing Services Division and advertised
electronically on the Municipality’s website. Notification of the availability of the document
was also posted on the Ontario Public Buyer’s Association website. Forty-three (43)
companies downloaded the document.
The Tender closed on Thursday, December 1, 2016.
2. Analysis
Sixteen (16) bids were received in response to the tender call. Bids were reviewed and
tabulated by the Purchasing staff (see Attachment 1). All bids were deemed compliant.
The bid results were forwarded to the Community Services Department for their review
and consideration. After review and analysis of the bid results by the Architect,
Community Services Department and the Purchasing Services Division, it was mutually
agreed that the low bidder, Quad Pro Construction Inc. be recommended for the award of
contract for Tender CL2016-29.
Post-Tender discussions between Nick Swerdfeger Architects Inc. and Quad Pro
Construction Inc., low bidder, resulted in a cost savings of $50,000.00 (see Attachment
2). These savings were achieved with no impact on the original scope nor the intent of
the project.
3. Financial
The total funds required for this project in the amount of $1,082,385.00 (Net HST) which
includes the revised construction cost of $934,940.00 (Net HST) and Architectural service
fees and construction contingencies of $147,445.00 (Net HST) would be funded by the
Municipality as follows:
GBRRC Interior Renovations 110-42-421-84254-7401 $1,082,385.00
Municipality of Clarington
Report COD-026-16 Page 3
It is recommended that the additional funds required, approximately $172,385.00, be
financed from the General Municipal Reserve Fund.
The maximum funding available to the Municipality from the Canada 150 Community
Infrastructure Program is the previously approved $455,000.00. All additional funds
required to complete the project remain the responsibility of the Municipality.
It is recommended that the additional funds required, over the budgeted amount,
$172,385.00 be financed from the General Municipal Reserve Fund.
Queries with respect to the department needs should be referred to the Director of
Community Services.
4. Concurrence
This report has been reviewed by Joseph Caruana, Director of Community Services who
concurs with the recommendation.
5. Conclusion
It is respectfully recommended that Quad Pro Construction Inc. being the lowest compliant
bidder with a revised bid of $934,940.00 (Net HST) be awarded the contract for the interior
renovations of Garnet B. Rickard Recreation Complex as per the terms, conditions and
specifications of Tender CL2016-29.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Marie Marano, H.B.Sc., CMO., Curry Clifford MPA, CMO.,
Director of Corporate Services Interim CAO
______________________________
Nancy Taylor, BBA, CPA, CA.,
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson@clarington.net
Municipality of Clarington
Report COD-026-16 Page 4
Attachments: Attachment 1 – Tabulation of Bid Summary
Attachment 2 – Recommendation Letter from Architect
MM/DF/sm
Municipality of Clarington Attachment 1 to
Report COD-026-16
Summary of Bid Results
Tender CL2016-29
Interior Renovation Garnet B. Rickard Recreation Complex
Bidder Total Bid
(including HST)
Total Bid
(Net HST)
Quad Pro Construction Inc. $1,112,982.20 $984,940.00
Anacond Contracting Inc. $1,119,830.00 $991,000.00
Massive Devcon Corporation $1,123,220.00 $994,000.00
Perlane Construction $1,171,810.00 $1,037,000.00
MJ Dixon Construction Limited $1,220,400.00 $1,080,000.00
Trustco Construction Ltd $1,265,600.00 $1,120,000.00
Niacon Limited $1,292,981.03 $1,144,231.00
Koler Construction Inc. $1,321,859.76 $1,169,787.40
Peak Engineering $1,355,616.93 $1,199,661.00
Ritestart Ltd $1,361,587.92 $1,204,945.06
Gay Company $1,376,651.90 $1,218,275.75
Stracor Inc. $1,467,090.30 $1,298,310.00
Lisgar Construction $1,518,720.00 $1,344,000.00
Garritano Brothers Ltd. $1,541,923.16 $1,364,533.77
Manorcore Group Inc. $1,668,219.00 $1,476,300.00
BLT Construction Services Inc. $1,718,737.28 $1,521,006.44
Municipality of Clarington Attachment 2 to
Report COD-026-16
December 05 2016
Sandra Mckee, Assistant Manager of Purchasing
Municipality of Clarington
40 Temperance Street, Bowmanville,
ON. smckee@clarington.net
RE: Tender # CL2016-29 Garnet B Rickard Recreation Complex Interior
Renovations
Dear Ms. Mckee
With respect to the above noted tender; our office has reviewed the bids, submitted through the
Municipality of Clarington on Thursday December 01 2016.
The results of the tender show that Quad-Pro Construction Inc. with the original bid of
$984,940.00 + HST the lowest bid. Through discussions forty-thousand ($40,000.00) in cost
savings items have been reviewed with alternative design items with Quad Pro Construction Inc.
Additionally with the municipality we are reducing the overall cash allowances by ten-thousand
($10,000.000) to result in a reduced overall bid price of $934,940.00 + HST.
In summary we recommend the bid from Quad Pro Construction Inc. to the Municipality of Clarington,
for the above noted project, pending any reference requests that the municipality has undertaken.
If you require any additional information please do not hesitate to contact our office.
Sincerely,
Nicholas B. Swerdfeger
OAA, MRAIC, M.Arch, B.Arch Sci