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Report
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Report To: General Governance Committee
Date of Meeting: November 28, 2016
Report Number: COD-023-16 Resolution:
File Number: CL2016-26 By-law Number:
Report Subject: Reconstruction of Scugog Street between Bons Avenue and
Concession Road 3
Recommendations:
1.That Report COD-023-16 be received;
2.That Hard-Co Construction Ltd. with a total bid amount of $2,065,140.43 (including HST)
being the lowest responsible bidder meeting all terms, conditions and specifications of
Tender CL2016-26 be awarded the contract for the reconstruction of Scugog Street as
required by the Engineering Services Department;
3.That the funds required for this project in the amount of $2,355,000.00 (including 1.76%
HST for Municipality of Clarington and Region of Durham share and 13% HST for
Developer’s share) which includes the construction cost of $1,927,920.73 (including 1.76%
HST for Municipality of Clarington and Region of Durham share and 13% HST for
Developer’s share) and other related costs such as design and tendering, geotechnical
investigation, utility relocation, inspection, contract administration, materials testing, permit
fees, and contingencies of $427,079.27 (including 1.76% HST for Municipality of Clarington
and Region of Durham share and 13% HST for Developer’s share) and funded by the
Municipality, the Region of Durham, and Developers as follows:
Scugog St Reconstruction 110-32-330-83375-7401 $1,027,000.00
Region of Durham 100-00-000-00000-1010 $ 488,000.00
Contribution from Development 100-32-130-x-1010 $ 840,000.00
4.That all interested parties listed in Report COD-023-16 and any delegations be advised of
Council’s decision by the Purchasing Division.
Municipality of Clarington
Report COD-023-16 Page 2
Report Overview
To request authorization from Council to award the contract for the reconstruction of Scugog
Street between Bons Avenue and Concession Road 3 as required by the Municipality of
Clarington’s Engineering Services Department.
1. Background
Tender specifications were prepared by CIMA and Engineering Services and provided to
the Purchasing Services Division. This project is for work for the reconstruction of Scugog
Street between Bons Avenue and Concession Road 3 and includes reconstruction of the
road to an urban standard as well as the installation of storm and sanitary sewers to
service development.
Tender CL2016-26 was issued by the Purchasing Services Division and advertised
electronically on the Municipality’s website. Notification of the availability of the document
was also posted on the Ontario Public Buyer’s Association website. Thirty (30)
companies downloaded the document.
The Tender closed on Thursday, November 3, 2016.
2. Analysis
Eight (8) bids were received in response to the tender call. Bids were reviewed and
tabulated by the Purchasing staff (see Attachment 1). All submissions were deemed to be
compliant.
The results were forwarded onto Engineering Services for their review and consideration.
After review and analysis of the submissions by the Consultant, Engineering Services
Department and the Purchasing Services Division, it was mutually agreed that the low
bidder, Hard-Co Construction Ltd. be recommended for the award of contract CL2016-26.
Hard-Co Construction Ltd. has successfully completed work for the Municipality in the past.
3. Financial
That the funds required for this project in the amount of $2,355,000.00 (including 1.76%
HST for Municipality of Clarington and Region of Durham share and 13% HST for
Developer’s share) which includes the construction cost of $1,927,920.73 (including
1.76% HST for Municipality of Clarington and Region of Durham share and 13% HST for
Developer’s share) and other related costs such as design and tendering, geotechnical
investigation, utility relocation, inspection, contract administration, materials testing,
permit fees, and contingencies of $427,079.27 (including 1.76% HST for Municipality of
Clarington and Region of Durham share and 13% HST for Developer’s share) and funded
by the Municipality, the Region of Durham, and Developers as follows:
Municipality of Clarington
Report COD-023-16 Page 3
Scugog St Reconstruction 110-32-330-83375-7401 $1,027,000.00
Region of Durham 100-00-000-00000-1010 $ 488,000.00
Contribution from Development 100-32-130-x-1010 $ 840,000.00
Queries with respect to the department needs should be referred to the Director of
Engineering Services.
4. Concurrence
This report has been reviewed by Tony Cannella, Director of Engineering Services who
concurs with the recommendation.
5. Conclusion
It is respectfully recommended that Hard-Co Construction Ltd. being the lowest compliant
bid of $2,065,140.43 (including HST) be awarded the contract for the reconstruction of
Scugog Street as per Tender CL2016-26.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Marie Marano, H.B.Sc., C.M.O. Curry Clifford MPA, CMO,
Director of Corporate Services Interim CAO
Nancy Taylor, BBA, CPA, CA.,
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson@clarington.net
Attachments: Attachment 1 – Tabulation of Bid Summary
MM/DF/sm
Municipality of Clarington Attachment 1 to
Report COD-022-16
Municipality of Clarington
Summary of Bid Results
Tender CL2016-26
Reconstruction of Scugog Street
Bidder Total Bid
(with HST included)
Hard-Co Construction Ltd. $2,065,140.43
Primrose Contracting $2,222,000.22
Eagleson Construction $2,464,666.61
Robert B. Somerville Co. $3,163,240.00
Nick Carchidi Excavating
Ltd. $3,369,704.67
Dig-Con International $3,399,586.38
Blackstone Paving &
Construction Ltd $4,479,571.65
Elirpa Construction &
Materials Ltd. $4,762,106.43
Attachment #1
COD-023-16
Attachment #1
COD-023-16
Attachment #1
COD-023-16