HomeMy WebLinkAboutCLD-024-16 C tpra" 4110
Clerk's
Report
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Report To: General Government Committee
Date of Meeting: June 20, 2016
Report Number: CLD-024-16 Resolution Number:
File Number: C12.MU By-law Number: C
Report Subject: Appointment to the Clarington Museums and Archives Board
Recommendations:
1. That Report CLD-024-16 be received,
2. That Grant Taullie Thompson be thanked for his contribution to the Clarington Museums
and Archives Board-,
3. That the vote be conducted to appoint one citizen representative for a term ending
December 31, 2018 or until a successor is appointed, to the Clarington Museums and
Archives Board for the Municipality of Clarington, in accordance with the Appointments to
Boards and Committees Policy; and
4. That all interested parties listed in Report CLD-024-16 be advised of Council's decision.
Municipality of Clarington
Report CLD-024-16 Page 2
Report Overview
This report is intended to provide background information, regarding a vacancy on the
Clarington Museums and Archives Board.
1 . Background
1 .1 Clarington Museums and Archives Board (CMAB)-.
The CMAB is a volunteer Municipal Service board established in 2001 by the Municipality
of Clarington Council to manage the Clarington museums and archives. Board members
are ultimately responsible to the Municipality of Clarington Council and are bound by
By-law 2012-093, which states that the composition shall be comprised of a maximum of
12 voting members comprised of, as reasonably as possible:
m 8 Public Representatives being two members from each ward;
® 1 member representative of the Friends of the Museum;
® 1 member representative of the Newcastle Village and District Historical Society;
and
2 appointed members of Council
Grant Taullie Thompson was appointed to the CMAB in April, 2015, as a Ward 4
representative for a term ending in December 31, 2018 or until a successor is appointed.
The Municipal Clerk's Department received his resignation on May 25, 2016. Following
Council's appointments in April 2015, all unsuccessful candidates were advised that their
applications would remain on file for consideration should a vacancy occur.
Accordingly, the Municipal Clerk's Department contacted previous applicants (and any
additional applications received since the appointments were made) to determine whether
they wish to put forward their name for consideration.
At the time of writing of this Report, the following applicants wish to be considered for
appointment to the Clarington Museums and Archives Board:
® Darlene Rich (Ward 4)
• James Hodge (Ward 3)
Applications have been circulated under separate cover as they contain personal
information.
. Concurrence
Not Applicable
Municipality of Clarington
Report CLD-024-16 Rage 3
3e Conclusion
In order to fulfill the requirements of the Terms of Reference of the Clarington Museums
and Archives Board, it is recommended that one of the following be appointed to the
Clarington Museums and Archives Board, as the Ward 4 representative, for a term
ending December 31, 2018:
Darlene Rich
® James Hodge
. Strategic Plan Application
Not applicable.
Submitted by: r �Reviewed by:
Anne Greentree UMnklin Wu,
Municipal Clerk Chief Administrative Officer
Staff Contact: Michelle Chambers, Committee Coordinator 905-623-3379 ext. 2106 or
mchambers@clarington.net
Attachments:
Attachment 1 - Museum and Archives Board Composition Matrix (Distributed Separately)
Attachment 2 - Confidential Applications (Distributed Separately)
The following is a list of the interested parties to be notified of Council's decision:
Darlene Rich
James Hodge
Michael Adams, Executive Director, Clarington Museums & Archives
Confidential Reports
General Government Committee
Report Number: CLD-024-16
Date of Report: June 20, 2016
Appointment to the Clarington Museum
and Archives Board
Attachment 1 and 2 Only