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Report
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Clerk at 905-623-3379 ext. 2102.
Report To: General Government Committee
Date of Meeting: June 20, 2016
Report Number: OPD-006-16 Resolution:
File Number: By-law Number:
Report Subject: 2016 Winter Budget Report
Recommendations:
1. That Report OPD-006-16 be received for information.
Municipality of Clarington
Report OPD-006-16 Page 2
Report Overview
This report provides Council with an overview of the 2016 winter maintenance program costs
from January 1St to May 27th, 2016.
1 . Background
1.1 From January 1st to May 27th the Operations Department incurred 3,986.4 hours of
total overtime for winter maintenance activities. The following is a comparison of
overtime costs for the same period over five years:
Over Double Lieu
Time Time Time Total
Year Hours Hours Hours Hours Cost
2012 1 ,589.0 357.5 1 ,022.0 2,968.5 $ 128,255.47
2013 1 ,985.0 412.0 977.5 3,374.5 $ 162,142.10
2014 1 3,917.0 1,511 .0 753.5 6,181 .5 $ 264,443.20
2015 2,591.0 1 1 ,234.5 1 ,190.5 5,016.0 $ 240,620.98
2016 1 ,428.5 1 479.0 2,079.0 3,986.5 $ 165,338.51
1.2 During the first four month period the Operations Department provided 43 responses,
which included 24 snow clearing; 5 freezing rain; 13 icy patches; and 1 for drifting/clean-
up. Please note in the following table the total number of our responses for the 2016
winter season compared to the previous four years.
Year Jan Feb Mar Apr Total
2012 18 13 1 - 32
2013 14 17 6 2 39
2014 26 18 9 1 54
201517 19 8 1 45
2016 15 18 4 6 43
Municipality of Clarington
Report OPD-006-16 Page 3
2. Budget
For 2016 Council approved a winter maintenance budget of $2,089,909 for roads,
$197,000 for sidewalks / parking lots and $50,000 for the Senior and Physically
Disabled snow clearing contract.
2.1. Winter Maintenance:
As of May 27th, 2016 the following table illustrates the expenditures incurred.
Winter Control 2016 Budget 2016 Actual Variance
Winter Plow/Sand $ 1,700,659.00 $ 989,474.00 $711,185
Winter Rce Other $ 389,250.00 $ 302,315.00 $86,935
Total: $2,089,909.00 $ 1,291,789.00 1 $798,120
The variance of the 2016 winter annual maintenance budget to actual up to May 27th of
$798,120 includes an estimated sand/salt end of season inventory value of$42,842.
Included in the above total is the 2016 cost of $62,427 to provide winter maintenance to
unassumed developments, which is recovered from developers.
2.2. Sidewalk Snow Clearing Contract:
The total 2016 budget for this program is $197,000 with an actual expenditure of
$46,383 as of May 27th, 2016.
Below is a table of call-out statistics for this program from January 2012 to April 2016:
Year Jan Feb Mar Apr Nov Dec Total
2012 12 12 1 0 0 6 31
2013 11 16 4 0 4 24 59
2014 22 17 7 0 3 4 53
2015 14 17 4 0 0 2 37
2016 4 4 2 0 n/a n/a 10
2.3. 2015 - 2016 Senior Citizens and Physically Disabled Sidewalk Program:
The total budget for this program for 2016 is $50,000 with an actual expenditure of
$29,855 as of May 27th, based on the 312 registrants received.
The following table is the call-out statistics for this program from January 2012 to April
2016:
Municipality of Clarington
Report ®PD-006-16 Page 4
Year Jan Feb Mar Apr Nov Dec Total
2012 8 5 1 0 0 6 20
2013 4 11 4 0 1 9 29
2014 12 10 2 0 2 3 29
2015 9 13 3 0 0 2 27
2016 9 9 3 3 n/a n/a 24
2.4. 2015 — 2016 Senior Citizens and Physically Disabled Sidewalk Program Statistics:
Area 2015-2016 Season 2014-2015 Season
New Returning Total New Returning Total
Bowmanville 22 106 128 3 130 133
Burketon 0 1 1 0 1 1
Courtice 251 96 121 5 113 118
Enniskillen 0 2 2 0 2 2
Hampton 2 2 4 2 3 5
Newcastle 13 32 45 13 38 51
Newtonville 2 1 3 2 1 3
Orono 1 7 8 1 8 9
Totals 65 247 3121 26 296 322
3. Concurrence
Not Applicable
4. Conclusion
The current expenditure reflected in this report is based on year to date actual. Staff will
continue to provide storm updates to you throughout the fall and winter and will report to
Council in early 2017 on the costs of the 2016 winter maintenance program.
Municipality of Clarington
Report OPD-006-16 Page 5
5. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by: /lldl�
Freder . Ho ath ranklin Wu,
B.A., R.D.M.R., R.R.F.A -Ifl�l Chief Administrative Officer
Director of Operations
Staff Contact: Fred Horvath, 905-263-2291 ext. 523
Attachments: N/A
There are no interested parties to be notified of Council's decision.
FJ H/kr