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Community ServiC
Report
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Clerk at 905-623-3379 ext. 2102.
Report To: General Government Committee
Date of Meeting: May 30, 2016
Report Number: CSD-012-16 Resolution: IPI
File Number: N/A By-law Number:
Report Subject: Sponsorship Request— Newtonville Community Hall Board
Recommendations:
1. That Report CSD-012-16 be received;
2. That Council consider the sponsorship request submitted by the Newtonville Community
Hall Board; and
3. That all interested parties listed in Report CSD-012-16 and any delegations be advised of
Council's decision.
Municipality of Clarington
Report CSD-012-16 Page 2
Report Overview
The Municipality of Clarington supports a variety of local events and activities through the
Community Event Sponsorship Program. A sponsorship request has been received by the
Newtonville Community Hall Board and is presented here for Council's consideration.
1 . Background
The Municipality of Clarington has sponsored a variety of local events and activities in
the community through the Community Event Sponsorship Program.
The Community Event Sponsorship Program for 2016 has a budgeted amount of
$35,000.00. For events occurring before July 31, 2016, Council has supported 16 events
for a total of $15,850.00.
Through the creation of the new Community Event Sponsorship Program, staff
recommended that a percentage of each year's sponsorship budget be divided up
among the two intake periods equally at 50% each. There is $1,650.00 remaining in this
current intake period.
Staff will be preparing a subsequent report to Council for consideration for any
sponsorship requests received by May 15, 2016 for events occurring between August 1
and December 31, 2016.
2. Proposal
2.1. Newtonville Community Hall Board
The Newtonville Community Hall Board is looking to engage with local residents by
hosting some community events. They plan to kick off the season with an event hosted
Saturday, June 18 which will include games for children, music and a community
barbeque.
They will continue to host barbeques open to the public on Sunday evenings throughout
the summer as an opportunity to further connect with the community who are coming out
to the concerts in the park.
The Newtonville Community Hall Board has submitted a sponsorship request which is
summarized for Council's information (Attachment 1) in the amount of $2,000.00. This
applicant did not apply for funding in 2014 or 2015 through the sponsorship program.
Municipality of Clarington
Report CSD-012-16 Page 3
3. Concurrence
Not Applicable
4. Conclusion
It is respectfully recommended that the sponsorship request received from the
Newtonville Community Hall Board be considered by Council.
5. Strategic Plan Application
Not appabi .
Submitted by: Reviewed by:
Joseph P. Caruana, Franklin Wu,
Director of Community Services Chief Administrative Officer
Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or
smeredith@clarington.net
Attachments:
Attachment 1 — Sponsorship Request Newtonville Community Hall Board
List of interested parties to be notified of Council's decision:
Newtonville Community Hall Board
JPC/SM/WG
Attachment 1 to CSD-012-16
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant/ Organization: Newtonville Community Hall Board
Application #: S16-18
Date Received: May 11, 2016
Contact Name: Debbie Dunham
Event Information
Event Name: Newtonville Community BBQ
Event Date: June 18, 2016 and
Sunday evenings throughout the summer
Event Time: 11:00am-3:00pm (June 18) and
Sunday evenings throughout the summer
Event Location: Newtonville Community Hall
21 Church Street, Newtonville
Anticipated Attendance: 75-100 (June 18)
50-60 each Sunday evening throughout the summer
Admission cost: No charge for admission
Minimal charge for food
Description of the event that the funding will be used for:
The Newtonville Community BBQ will involve games for children, music and a BBQ and
they hope to include a visit from the local police and emergency fire services and
possibly interactive activities such as jumping castles or a visit from a travelling zoo
show.
Financial Summary (event only):
2015 2016
Revenue $ 1,270.00 $ 1,686.00
Expenses $ 884.00 $ 2,625.00
Net $ 386.00 $ 1,325.00
Sonsorshi 0Q... �",$ 2 000 00
Final Net $ 386.00 $ 675.00