HomeMy WebLinkAboutCOD-007-16 Oaringtw
Corporate Services
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Government Committee
Date of Meeting: May 9, 2016
Report Number: COD-007-16 Resolution:
File Number: By-law Number:
Report Subject: VISUAL ARTS CENTRE LEASE RENEWAL
Recommendations:
It is respectfully recommended that the General Government Committee recommend to
Council the following:
1. That Report COD-007-16 be received;
2. That approval be granted for the Municipality to renew the lease agreement with the Visual
Arts in a form acceptable to the Municipal Solicitor in an amount of$2.00 per year for a ten
(10) year period commencing on May 12th, 2016 to May 11th, 2026;
3. That the Purchasing Manager be authorized to extend this 10 lease agreement for up to
two additional five (5) year terms; and
4. That the Mayor and the Clerk be authorized to execute the necessary agreements.
Municipality of Clarington
Report COD-007-16 Page 2
Report Overview
Renewal of Lease agreement with the Visual Arts Centre.
1 . Background
The Municipality has had a lease agreement with the Visual Arts Centre since 1986 for an
annual fee of $1.00. The twenty-five (25) year lease was slated to expire in 2011 and in
2004 Council approved an extension to the lease agreement with a revised expiry date of
May 12, 2016. Council also requested that the insurance clause in the lease agreement be
amended to reflect the current municipal standard and practice. This new expiry date came
as a result of the Visual Arts Centre requesting an extension to the agreement in order to
be eligible for funding from foundations and other granting agencies as most granting
agencies require that there be at least a ten (10) year lease agreement in place.
During this time the Visual Arts Centre has been utilizing the surrounding outdoor space
mainly as a result of improvement initiatives implemented by the Bowmanville Rotary Club
which includes a new interlocking paver display and performance space with a pre-cast
concrete seating area surrounding it. This creation of an outdoor display space at the Visual
Arts Centre has helped in promoting the creation, display and appreciation of visual arts in
the Municipality of Clarington.
2. Analysis
With the existing agreement expiring in May 2016, staff met with the Visual Arts Centre
representative who agreed with a recommendation, subject to Council's approval, to renew
the exiting lease agreement by an additional ten (10) year for an annual fee of$2.00 with
an option to renew for two additional five (5) year terms.
3. Financial and Budget Considerations
The financial implications of this lease are not significant with the Municipality receiving the
required $2.00 per year.
4. Concurrence
This report has been reviewed by Nancy Taylor, Director of Finance/Treasurer, Fred
Horvath, Director of Operations and Andrew Allison, Municipal Solicitor who concur with the
recommendation.
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Municipality of Clarington
Report COD-007-16 Page 3
5. Conclusion
II
It is respectfully recommended that approval be granted for the Municipality to renew the
lease agreement with the Visual Arts Centre in a form acceptable to the Municipal Solicitor
for a ten (10) year period for an annual fee of $2.00 with an option to renew for two
additional five (5) year terms.
6. Strategic Plan Application
The recommendations contained in this report conform to the strategic plan.
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Submitted by: Reviewed by: �__� � �'-c( — , -
rie Marano, H.B. Sc., C.M.O. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson@clarington.net
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
MM/DF