HomeMy WebLinkAboutOPD-004-16 Clarington
Operations Department
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Government Committee
Date of Meeting: March 7, 2016
Report Number: OPD-004-16 GCS-�ao 61(
File Number: By-law Number:
Report Subject: 2015 Winter Budget Report
Recommendations:
1. That Report OPD-004-16 be received for information
Municipality of Clarington
Report OPD-004-16 Page 2
Report Overview
Further to our 2015 Winter Budget Report#OPD-008-15, submitted June 22nd, 2015, staff is
providing a final update to the costs of the 2015 winter maintenance program.
1 . Background
1.1. Winter Maintenance:
As of December 31, 2015, the following table illustrates the expenditures incurred.
Winter Control 2015 Budget 2015 Actual +/- Variance
Plow/Sand/Salt $ 1,585,564 $ 1,967,481 -$ 381,917
Winter Maintenance Other $ 338,969 $ 584,330 -$ 245,361
Total: $ 1,924,533 $ 2,551,811 -$ 627,278
The 2015 winter maintenance budget from January 1St to December 31St actual
expenditure of$2,551,811.00 includes the sand/salt not used at year end for a value of
$373,095.00. Included in the above total is the 2015 cost of $108,701.61 to provide
winter maintenance to unassumed developments, which is recovered from developers.
The Municipality of Clarington delivers winter control services across a road system of
1,768 lane kilometres. The Operations Department winter response capacity features
thirty-four (34) units on assigned routes and up to fourteen (14) ancillary pieces of
equipment depending on our winter response. Our response is composed of a mix of
vehicles from the Orono, Hampton, and Yard 42 depots in accordance with the Ontario
Minimum Maintenance Standards.
In 2015, the Operations Department had fifty-one (51) responses. A full callout is
categorized by calling all available drivers. An event is categorized by calling any
number less than all available drivers. The breakdown is as follows: twenty-four (24)
full callouts and twenty-seven (27) events. Of these fifty-one (51) responses, thirty-four
(34) were for snow accumulation, six (6) were for drifting snow, eleven (11) were for ice
conditions.
Costs for the contractor's expense to remove snow in the three business improvement
areas are included in the 2015 Winter Maintenance Other account.
Municipality of Clarington
Report OPD-004-16 Page 3
Winter Call-Out Statistics
Year Jan Feb Mar Apr Oct Nov Dec Total
2011 19 17 8 0 0 1 15 60
2012 18 13 1 0 0 1 12 45
2013 14 21 7 2 0 9 19 72
2014 26 20 9 1 0 5 8 69
2015 1 17 1 19 8 1 0 1 5 51
Winter Patrol is a critical winter control function. It provides us the assurance that the
road system is observed on a continual basis during the winter season, so that any
potentially hazardous conditions encountered can be addressed. Road patrol is also
backed up by an On Call Lead Hand available to visit the areas of concern if necessary
and to make judgment calls as appropriate. An Operations Supervisor is also on call to
assist with winter maintenance. The ability to schedule staff for evening and overnight
winter response has improved efficiencies in the off hours.
1.2. Senior Citizens and Physically Disabled Sidewalk Program:
The total budget for this program in 2015 was $50,000.00 with an actual expenditure of
$62,672.00. There is an annual administration fee of $60.00 plus HST per registered
property.
Program Call-Out Statistics
Year Jan Feb Mar Apr Oct Nov Dec Total
2011 8 12 3 0 0 0 7 30
2012 8 5 1 0 0 0 6 20
2013 4 11 4 0 0 1 9 29
2014 12 10 2 0 0 2 3 29
2015 9 13 3 0 0 0 2 27
The Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow
Clearing Program has increased 2% from last season total of 304 residents on the
program to 310 for the 2015/16 season. The driveway windrow snow clearing service is
not undertaken until the snow plowing on all municipal streets has been completed.
Municipality of Clarington
Report OPD-004-16 Page 4
Area 2015-2016 Season 2014-2015 Season
New Returning Total New Returning Total
Bowmanville 21 106 127 3 130 133
Burketon 0 1 1 0 1 1
Courtice 24 96 120 5 113 118
Enniskillen 0 2 2 0 2 2
Hampton 2 2 4 2 3 3
Newcastle 13 32 45 13 38 38
Newtonville 2 1 3 2 1 1 1
Orono 1 7 8 1 8 8
Totals 631 247 310 26 296 304
1.3. Sidewalk Snow Clearinq Contract:
The total budget for municipal sidewalk snow clearing program in 2015 was
$191,400.00 with an actual expenditure of$138,167.00. The snow clearing service on
municipal sidewalks starts when a snowfall ends and only when there is more than two
(2) centimetres of snow on sidewalks.
Below is a table of call-out statistics for this program from 2011 to 2015:
Year Jan Feb Mar Apr Oct Nov Dec Total
2011 14 16 7 0 0 0 7 44
2012 12 12 1 0 0 0 6 31
2013 11 16 4 0 0 4 24 59
2014 22 17 7 0 0 3 4 53
2015 14 17 4 0 0 0 2 37
2. Concurrence
This report has been reviewed by Nancy Taylor, Director of Finance.
3. Conclusion
The Operations Department continues to closely monitor weather forecasts including the
Meteo Group Weather Services Canada Precipitation Forecast for Clarington which
accurately predicts each hour anticipated precipitation, air, dew point temperature (the
moment fog occurs) and wind speed / gusts, and respond accordingly. General
Municipality of Clarington
Report OPD-004-16 Page 5
conditions encountered are lake effect flurries, drifting snow on rural roads, freezing rain,
icy/flash freeze conditions, or snow accumulations that require maintenance.
4. Strategic Plan Application
Not applicable.
Submitted by: T1 ' Reviewed by:
Frederick J. Horvath Franklin Wu,
Director of Operations Chief Administrative Officer
Staff Contact: Frederick Horvath, 905-263-2291 ext. 523 or fhorvathccbclarinciton.net
There are no interested parties to be notified of Council's decision.
FJH/kr