HomeMy WebLinkAboutCOD-003-16 Garhigton
Corporate services
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Government Committee
Date of Meeting: February 16, 2016
Report Number: COD-003-16 Resolution: G Caw
File Number: CL2015-32 By-law Number:
Report Subject: Supply and Haulage of Granular Material
Recommendations:
It is respectfully recommended that the General Government Committee recommend to
Council the following:
1. That Report COD-003-16 be received;
2. That Robert E. Young Construction Ltd with a total bid in the amount of $185,981.97 (net
H.S.T. rebate), being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2015-32 be awarded the contract for Supply and Haulage of
Granular Material;
3. That the funds required in the amount of$185,981.97 (net H.S.T. rebate) be drawn from
the respective 2016 operating budget; and
4. That the Purchasing Manager be authorized to extend the contract for one additional one
year term pending satisfactory service, available funds, and subject to yearly rate increase
based on the Consumer Price Index, All Items, Ontario, most recent issue.
Municipality of Clarington
Report COD-003-16 Page 2
Report Overview
To request authorization from Council to award Tender CL2015-32 for Supply and Haulage of
Granular Material as required by the Municipality of Clarington.
1 . Background
Tender CL2015-32 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Four
companies downloaded the document.
The Tender closed on Monday November 26, 2015.
2. Supply and Haulage of Granular Material
Three submissions were received in response to the tender call. Bids were reviewed
and tabulated (see Attachment 1) and all submissions were deemed to be compliant.
After review and analysis of the submissions by the Operations Department, and the
Purchasing Services Division, it was mutually agreed that Robert E. Young Construction
Ltd. be recommended for the award of contract CL2015-32.
Robert R. Young Construction Ltd. has satisfactorily completed work for the Municipality
in the past.
3. Financial and Budget Considerations
The funds required in the amount of$185,981.97 (net H.S.T. rebate) to fulfil the
granular material requirements included in the Tender CL2015-32 be drawn from the
respective operating budgets.
The unit pricing received is firm for the initial first year of contract.
The Municipality has the option to extend the contract for one additional one year term
pending satisfactory service, available funds and subject to yearly rate increase based
on the Consumer Price Index, All Items, Ontario, most recent issue.
The expended funds will be drawn from the respective 2016 departmental operating
budget.
Queries with respect to the department needs should be referred to the Director of
Operations.
Municipality of Clarington
Report COD-003-16 Page 3
4. Concurrence
This report has been reviewed by Fred Horvath, Director of Operations who concurs
with the recommendation.
5. Conclusion
It is respectfully recommended that the lowest compliant bidder, Robert E. Young
Construction Ltd. with an amount of$185,981.97 (net H.S.T. Rebate) be awarded the
contract for supply and haulage of granular material as per the specifications and terms
and conditions of Tender CL2015-32.
5. Strategic Pian Application
Not Applicable.
Submitted by- i Reviewed b
�Mar'e Marano, H.B. Sc., C.M.O. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson@clarington.net
Attachments: Attachment 1 — Tabulation of laid Summary
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
MM/DF/jm
Attachment 1 to
Municipality of Clarington Report COD-003-16
Clari"a
Municipality of Clarington
Summary of Bid Results
Tender CL2015-32
Supply and Haulage of Granular Materials
Total Annual Total Annual
FF Bidder Recommended Award Recommended Award
(including H.S.T. net H.S.T. rebate
Robert E Young $206,524.79 $ 185,981.97
Construction Ltd.
La Farge Canada $280,625.33 $252,711.80
Turk Valley Aggregates* $70,173.00 $63,192.96
* Did not submit a bid to supply granular material to all the locations requested. For the
locations that Turk Valley Aggregates did offer to supply, they submitted the highest price.