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HomeMy WebLinkAboutCSD-015-15 Clarington Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 30, 2015 . 4�C Report Number: CSD-015-15 Resolution: File Number: N/A By-law Number: 5 Report Subject: Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade Recommendations: 1. That Report CSD-015-15 be received; 2. That Council consider the sponsorship requests submitted by the Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Business Improvement Association (BIA), Tyrone Community Centre and Orono Downtown Business Improvement Association (DBIA); and 3. That all interested parties listed in Report CSD-015-15 and any delegations be advised of Council's decision. Municipality of Clarington Report CSD-015-15 Page 2 Report Overview The Municipality of Clarington supports a variety of local events and activities through the sponsorship program. Sponsorship requests have been received from the Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle BIA, Tyrone Community Centre and Orono DBIA to support a variety of events and activities that are described in this report. 1 . Background On April 20, 2015, Council considered eight sponsorship requests as part of the 2015 Community Grant process. Previously, sponsorship requests were received and processed with limited involvement by Council. A formalized sponsorship program is being presented to Council for their approval and will be introduced in January 2016. Until such time as a formal procedure is in place, sponsorship requests are received by staff throughout the year. As they are received, sponsorship requests are summarized in a report to Council for their consideration. In 2015, 29 sponsorship requests have been received with $29,991.86 approved to date for a variety of community events and activities. $10,008.14 remains in the sponsorship account for 2015. 2. Proposal 2.1. Bowmanville Figure Skating Club The Bowmanville Figure Skating Club (BFSC) is a volunteer, not-for-profit organization which offers learn to skate and figure skating lessons to the community. The BFSC is very proud to help build community engagement through their skating programs. The Bowmanville Figure Skating Club, in partnership with the Orono Figure Skating Club (OFSC), is hosting the WinterSkate Competition at the South Courtice Arena from January 29-31, 2016, The WinterSkate Competition will attract over 700 skaters, along with their families and friends, from all over Ontario to participate in this event, which is sanctioned by Skate Canada — Eastern Ontario. The BFSC and OFSC have booked approximately 80 hours of ice time over the course of the weekend and their sponsorship request is for $5,000.00 (Title Sponsorship) (Attachment 1) which is equivalent to 30 hours of prime time ice rental hours. Municipality of Clarington Report CSD-015-15 Page 3 The Bowmanville Figure Skating Club received $1,000.00 in funding through the 2015 Community Grant program earlier this year. 2.2. Clarington Zone Hockey Association — Clarington Minor Midget AAA In 1999, the Clarington Zone Hockey Association was formed to provide an AAA hockey centre for local Clarington residents. In March 2016, Clarington Zone Hockey will play host to the Ontario Minor Hockey Association Minor Midget AAA Championship at the Garnet B. Rickard Recreation Complex. This event will feature teams from across the province who qualified to represent their Association, who will participate in the tournament to determine the OMHA Champion for the 2015-16 season. This championship event is expected to draw over 3,000 players, spectators and scouts to the facility over the course of the weekend. The Clarington Zone Hockey Association — Clarington Minor Midget AAA is requesting a sponsorship in the amount of $1,200.00 to apply towards their expenses such as ice time, facility rentals, officials, awards, programs, etc. (Attachment 2). The Clarington Zone Hockey Association — Clarington Minor Midget AAA has not applied for funding from the Municipality in 2015. 2.3. Newcastle Santa Claus Parade The Newcastle Santa Claus Parade is coordinated annually by the Newcastle BIA and the volunteer committee who put endless hours into the parade to ensure it is as successful as it is today. The Santa Claus Parade, which occurred on Sunday, November 15, 2015 was the 11th annual Newcastle Santa Claus Parade. At the time of this report, they are expecting to have over 6,000 spectators in attendance. The Newcastle BIA is requesting $300.00 (Attachment 3) which would assist in covering costs for musical entertainment (bands), advertisement, floats and costumes, The Newcastle BIA has not applied for funding from the Municipality in 2015, 2.4. Tyrone Community Centre The Tyrone Community Centre provides facility rental space and events for the community. A sponsorship request has been received to support a Santa's Breakfast event being planned for Saturday, December 12, 2015. Municipality of Clarington Report CSD-015-15 Page 4 The event has been held for approximately 10 years and welcomes about 180 attendees each year. The event is free for the community, who are asked to bring a non-perishable food donation that will be given to the Clarington East Food Bank. The sponsorship request for $500.00 (Attachment 4) would assist in covering the costs associated with hosting this event such as entertainment, games and prizes, photos with Santa, pancakes, sausages and hot and cold beverages for all. The Tyrone Community Centre Board received $3,000.00 in funding through the 2015 Community Grant program earlier this year. 2.5. Orono Santa Claus Parade The Orono Santa Claus Parade is coordinated by a committee of the Orono DBIA that oversees the celebration event enjoyed by many in the community. The Santa Claus Parade, which occurred on Saturday, November 21, 2015, was the 5t" annual Orono Santa Claus Parade. The Orono DBIA, through their Santa Claus Parade Committee, is requesting $300.00 (Attachment 5) to assist with covering costs they have incurred for advertising for the parade. The Orono DBIA has not applied for funding from the Municipality in 2015. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the sponsorship requests received from the Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle BIA, Tyrone Community Centre and Orono DBIA be considered by Council. 5. Strategic Plan Application Not applicable. Municipality of Clarington Report CSD-0f15-15 Page 5 Submitted by: Reviewed by:-u-)f ri r Joseph P. Caruana, Franklin Wu, Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or smered ith @clarington.net Attachments: Attachment 1 - Bowmanville Figure Skating Club Sponsorship Request Attachment 2 - Clarington Zone Hockey Association Minor Midget AAA Sponsorship Request Attachment 3 - Newcastle BIA Sponsorship Request Attachment 4 - Tyrone Community Centre Sponsorship Request Attachment 5 - Orono DBIA Sponsorship Request List of interested parties to be notified of Council's decision is on file in the Community Services Department. JPC/SM/WG Attachment 1 to CSD-015-15 Mittag, Erica I i From: CHRIS MOORE <chrismoore @rogers.com> Sent: November-11-1S 4;47 PM j To: Mittag, Erica Subject: Clarington Sponsorship Program - Sponsorship Request Attachments: 2016-WinterSkate-Sponsorship-Letter.pdf Hl Erica-Thank you for your help with the upcoming Winterskate Competition being co-hosted by the Orono Figure Skating Club and the Bowmanville Figure Skating Club at the South Courtice Arena Jan 29-31,2016. Our clubs are strong proponents of Clarington and we are very proud to help to build community engagement through skating programs. We enjoy the support of the Clarington community and we would like to carry the support further by requesting the Municipality of Clarington sponsorship of the Winterskate Competition at the Title Sponsor level. Our request is for the municipality to provide Ice Tlme'!n kind'to fund the Title Level sponsorship. The Orono and Bowmanville Clubs have booked approximately 80 hours of ice time over the course of the weekend,and our sponsorship request would be for the Municipality to waive payment for approximately 30 prime time hours. Please let us know how to proceed further,and I have attached our sponsorship letter to this email for your consideration which includes several of the benefits of sponsorship. We would be happy to present to council If appropriate to request this sponsorship. Thanks again! Chris Moore President, Bowmanville FSC 1 1 \ ? w� SKATING CLUB 3: S KATECANADA CLUB 1� EASTERN OWARia Skate Canada-Eastern Ontario together with the Bowmanviile and Orono Figure Skating Clubs are pleased to announce that the 2016 Winter Skate will take place at the South Courtice Arena,on January 29 to 31,2016. This highly successful and impressive event Is expected to attract over 500 talented skaters and their families from all across Ontario to Courtice for three full days. The success of this event is testimony to the popularity of figure skating,as well as the outstanding continued support from skating clubs and the local business community. R In order to produce such an Important event and help us offset the expenses,we are turning to our figure skating community and local business partners for financial support. Because your participation is paramount to our success,we hope you will consider assisting us In one of the following ways: 1.Sponsoring a skating event $200 per hour 2.Advertising in the program Ad Location Maximum Size Price Outside Back Cover(colour) 7.5"x 9.5" $150 Inside Front Cover(colour) 7.5"x 9.5" $125 Full Page(b/w) 7.5"x 9.5" $100 Half Page (b/w) 7.5"x 4.75"or 3.75"x 9.5" $75 Quarter Page(b/w) 3.75"x 4.75" $50 Business Card (b/w) 3.5"x 2" $25 3. Making a donation in kind of your product All contributions will be gratefully acknowledged In the souvenir program and sponsorships will be announced during the competition. Please submit all camera-ready artwork by January 5,2016 to: Chris Moore at clirisntoore @rogers.com phone:416-420-9145 Cheques can be made payable to Skate Canada-Eastern Ontario—marked "2016 Winter Skate" and mailed to: 111 Churchill Road, E., PO Box 2209 Prescott, ON KOE 1TO I would like to take this opportunity to thank you in advance for your support of this event. 'Yours in Skating, Chris Moore, 2016 Winter Skate LOC Chair i i i � FlGURE (�s�•�;�J\\s C�qO 1 �f:✓. S KATECANADA ;- EASTERN ONTARIO "Forging New Figure Skating Partnerships with the Corporate Sector" ? SPONSORSHIP LEVEL TITLE OPPORTUNITIES,. GOLD SILVER BRONZE SPONSORSHIP 2016 Skate Canada- Eastern Ontario $51000 $1,000 $500 $250 BENEFIT PACKAGE TITLE SPONSORSHIP GOLD Designated official sponsor Event signage Corporate Name in the TITLE of the announcement Full page advertisement in sponsored event Use of phrase"Proud Sponsor" Recognition on Sponsor page in sponsored include coupons/samples in volunteer/skater event program package Display or Sampling booth at events Back outside cover advertising on sponsored event Participation In medal presentation Banners advertisement in each host arena. Announcement recognition scheduled during Materials supplied by sponsor the event Event signage invitation to Section Hospitality night Full page advertisement in Section Partnered Six all access passes to the events events Recognition on Sponsor page in Section Partnered event programs SILVER Sponsor logo on EO promotional event Event signage announcement Display or Sampling booth at events Half page advertisement in sponsored event Display or sampling booth at EO AGM Recognition on Sponsor page In sponsored Participation in medal presentation event program Sponsor logo on posted results Participation in medal presentation Announcement recognition scheduled during the Four all access passes to the events event Participation in Opening Ceremonies if applicable BRONZE Proud sponsor link to EO website Fundraising mail out to EO clubs Quarter page advertisement in sponsored Certificate of appreciation event Copy of EO Annual Report Recognition on Sponsor page in sponsored Invitation to EO Awards Luncheon event program Invitation to Section Hospitality night Participation in medal presentation Two all access passes to the events I i i i i • i I Attachment 2 to CSD-015-15 OMHA 2015/16 - AAA Minor Midget Championships The Ontario Minor Hockey Association Minor Midget AAA Championship is set to be hosted in Clarington at Rickard Arena during March 4—6, 2016. This event will feature teams from across the Province who qualified to represent their Association;five teams in total will participate in the Tournament to determine the OMHA Champion for the 2015/16 season. We are asking Clarington Community Services for the assistance and financial support of$1,200.00 to help with the costs associated with running this event. The Minor Midget age group is a unique and special time for these young athletes as they enter into their Draft Year. Scouts from all over the US and Ontario come representing the Ontario Hockey League and the National Collegiate Athletic Association to offer these top athletes the opportunity to pursue their hockey dreams at the next level. The OMHA Championship also provides the opportunity to send its top four teams to earn a spot and compete in the OHL Cup which features teams from Ontario and the United States in a showcase tournament. There is a positive impact for the community of Clarington while hosting this event.The Scouts and Teams attending will be travelling with the players, coaches and families who will need the services of hotels, restaurants and everyday amenities. Locally,the arena will be filled with the friends and families supporting the Clarington team and spectating great competition by all teams involved. Attendance: Over the weekend it is expected that over 3000 patrons will have attended the games and made use of Rickard Arena. While hosting the OMHA Minor Midget Championship does provide many great benefits to the Clarington Zone Hockey Association and the Clarington Community, it does come with the expense of putting it together. Costs associated with the OMHA Championship include: Facility Booking/Ice - $ 6,504.03 Programs - $ 600.00 Score/Time Keepers - $ 380.00 Officials - $ 1,800.00 OMHA Playoff Fee - $ 1,245.00 Awards - $ 360.00 Hospitality Room - $ 1,800.00 (Scouts&Volunteers) Last year's AAA Minor Midget OMHA Championship hosted in Quinte ran an expense of$11,876.31. Through the ongoing work of the Clarington 2000's,we are continuing to fundraise and collect funds to offset these costs.The support of the Clarington Community Services would be an intricate piece of these efforts. Thank you for taking the time to consider our request. Should you need any further information or answers to any questions, please do not hesitate to contact Bob Engelbert or Steve Troughton. Bob Engelbert: (905) 260-0098; robert.engelbertll @gmail.com Steve Troughton: (905) 242-1873;srtroughton @rogers.com Attachment 3 to CSD-015-15 Mittag; Mica From: KAREN BASTAS <karenlbastas @sympatico.ca> Sent: November-10-15 1:12 PM To: Mittag, Erica Subject: Re: Call Thank you. Our event is 11 th annual Newcastle Santa Parade The date is Sunday November 15 th at 5:30 pm starting with fireworks. We expect to have 6,000+in attendance This parade continues to grow each year getting more and more Popular and bigger every year.Thanks to our volunteer committee Who put endless hours into this parade to make it the success that it is today, We are requesting a sponsorship for this years parade in a generous amount Of$300.00,This would be put to great use of paying for Bands, advertisement and floats along with costumes.The costumes Is a next years project to hope to Increase the selection of home made mascots. Thank you for all you do for our wonderful community NEWCASTLE KAREN BASTAS CHAIR NEWCASTLE SANTA PARADE Vice President Newcastle BIA Sent from my!Phone Attachment 4 to CSD-015-15 M a Subject: FW: Clarington - Sponsorship Program /attachments: 2015 Breakfast with Santa.pptx From: Kris&Joy vaneyk(mailto:kjvaneyk @gnail.comj Sent: Novernber-10-15 6:56 PM 'f'o: Mittag, Erica<emittag @clarington.net> Subject: Re: Clarington -Sponsorship Program Hello Erica, 'I'lie Tyrone Community Centre is hosting the annual "Tyrone Breakfast-vvith Santa on Saturday December 12, 2015. We are requesting sponsorship from the Municipality for this year's Breakfast with Santa. We provide entertainment for the children, games and prizes as well as photo's with Santa, Pancakes and Sausages, hot and cold beverages are available for all participants. Attendees are asked to bring a donation of non perishable food items for the Clarington East Food bank. We have been hosting this event for approximately 10 years, with approximately 180 attendees. Last year we spent $518.27 on food, entertainment and prizes. We advertise on our Facebook page, as well as flyers to local businesses and mailboxes, We would appreciate sponsorship of$500.00 to help with the cost of this community event. We have not requested sponsorship for this type of event in the past. Attached is the flyer promoting this year's Breakfast with Santa, If you have any questions, please call me at 905-263-8680. Regards, ,toy Vaneyk Chair, Tyrone Community Centre Hail Board r yrone Community Centre Presents BREAKFAST WITH SnNI/- �._�`',- s rxo r ,cb� r Saturday December 12, } { : z , r 2015 10;00 am ® 1.2;00 noon ADMISSION FREE With a Non Perishable Food Item For the Clarington East Food Bank Free Pancake and Sausage Breakfast Free Pictures with Santa Story Time hosted by children's author ®idi LeMay Face Painting and Games for children Attachment 5 to CSD-015-15 Mrttag, Erica Partner,Wendy Sent November-19-15 8:37 AM To: Mittag, Erica Subject: sponsorship for Orono Santa Claus Parade importance: High Good morning Erica The Orono Santa Claus Parade Committee is once again hosting a Santa Parade in Orono and we are hoping that the Municipality will consider this parade for a sponsorship of $300 to help offset the cost of our bands. The average band is $800 with the least being the Clarington Concert Band at $500. As You know in order to have a decent parade bands are a critical piece of them. We are the Orono Santa Claus Parade Committee and this year we are a sub committee of the Orono BIA. I am the Chair of the committee as none of the BIA Would step up so I will be your contact, Our plans for next year should we have a Parade may have to be to get our own insurance and leave the BIA umbrella, Of course the Event is the Orono Santa Claus Parade and the date is November 21/15 and we expect an attendance of 500 people at the event for 2015 as this is Our 5th annual event As I have stated our Sponsorship "ask" for this event is a mere $300 which will help us towards paying the bands Our little parade has never asked the Municipality for any help in previous years however 2015 has proved to be a challenge raising funds to bring any bands to Our parade and we are hoping this year the Municipality can see fit to sponsor us and help with that. I realize sponsorship is always great for the Municipality for exposure that they are helping with the event that without that help this event may not be able to take place for our residents...I will make sure you are on the program we provide for the residents as well as all the social media feeds we use. Twitter, and FB. and the Orono BIA website. I will also personally Blog it on my own Blog Hoping to hear from you soon Respectfully Wendy Partner CHAIR Orono Santa Claus Parade Committee