HomeMy WebLinkAboutCLD-022-15 Clarhigtoll
Clerk's
Report
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Clerk at 905-623-3379 ext. 2102.
Report To: General Government Committee
Date of Meeting: November 30, 2015
Report Number: CLD-022-15 Resolution Number: C aa> t
File Number: C12.MU By-law Number:
Report Subject: Appointment to the Clarington Museums and Archives Board
Recommendations:
1. That Report CLD-022-15 be received;
2. That John Witheridge be thanked for her contribution to the Clarington Museums and
Archives Board;
3. That be appointed to the Clarington Museums and Archives Board for a
term ending December 31, 2018;
4. That all interested parties listed in Report CLD-022-15 be advised of Council's decision.
Municipality of Clarington
Report CLD-022-15 Page 2
Report Overview
This report is intended to provide background information, regarding a vacancy on the
Clarington Museums and Archives Board.
1 . Background
Clarington Museums and Archives Board (CMAB):
The CMAB is a volunteer Municipal Service board established in 2001 by the Municipality
of Clarington Council to manage the Clarington museums and archives. Board members
are ultimately responsible to the Municipality of Clarington Council and are bound by By-
law 2012-093, which states that the composition shall be comprised of a maximum of 12
voting members comprised of, as reasonably as possible:
• 8 Public Representatives being two members from each ward;
• 1 member representative of the Friends of the Museum;
• 1 member representative of the Newcastle Village and District Historical Society;
and
• 2 appointed members of Council
John Witheridge was appointed to the CMAB in April, 2015, as a Ward 4 representative.
The Municipal Clerk's Department received his resignation on August 9, 2015.
Accordingly, the Municipal Clerk's Department proceeded to advertise for the vacancy.
Advertisements were placed on the website, and in the local papers (September 23,
September 30, October 7, October 28, November 4 and November 11) with a deadline of
noon on Friday, November 20, 2015.
The following members are currently appointed to the CMAB:
• Ward 1 Olinda Casimiro
• Ward 1 Sami El-Hajjeh
• Ward 1 Marilyn Morawetz
• Ward 2 Bonnie Seto
• Ward 2 John Sturdy
• Ward 3 Katharine Warren
• Ward 4 Grant Taullie Thompson
• Friends of Museum Susan Laing
• Council Rep Councillor Cooke
• Council Rep Councillor Woo
Municipality of Clarington
Report CLD-022-15 Page 3
2. List of Applicants
The following individuals have put forward an application for consideration on the CMAB:
• Darlene Rich
• James Hodge
• Stephen Middleton
Please note that an asterisk preceding the applicant's name indicates that the person is
presently a member of the Board or Committee.
3. Appointment Process
The Municipal Clerk's Department advertised for the vacancy. Advertisements were
placed on the website, and in the local papers with a deadline of noon on Friday,
November 20, 2015.
The applications have been circulated under separate cover (Attachment 1) as they
contain personal information about the individuals.
In accordance with the new process, a matrix is included with the applications to assist
in the selection process.
4. Concurrence
Not Applicable
5. Conclusion
In order to fulfill the requirements of the Terms of Reference of the Clarington Museums
and Archives Board, it is recommended that one of the following be appointed to the
Clarington Museums and Archives Board, as the Ward 4 representative, for a term
ending December 31, 2018:
• Darlene Rich
• James Hodge
• Stephen Middleton
Municipality of Clarington
Report CLD-022-15 Page 4
6. Strategic Plan Application
Not applicable.
j
f
; ,
Submitted by. Reviewed by.
Annef`Greentree Franklin Wu,
Municipal Clerk Chief Administrative Officer
Staff Contact: Michelle Chambers, Committee Coordinator 905-623-3379 ext. 2106 or
mchambers@clarington.net
Attachments:
Attachment 1 — Confidential Applications (Distributed Separately)
The following is a list of the interested parties to be notified of Council's decision:
All Applicants
Michael Adams, Clarington Museums & Archives
CAG/jeg/mc
CONFIDENTIAL ATTACHMENT
REPORT NO. Attachment #1 to Report
CLD-022-15
Resolution#:
By-law#: N/A
DATE OF REPORT: November 30, 2015