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Home My WebLink AboutESD-004-15 Clarington Emergency services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: November 30, 2015 Report Number: ESD-004-15 Resolution: (_-Q,- k File Number: N/A By-law Number: r;-f Report Subject: Amendment to Fees By-Law Schedule B Recommendations: 1. That Report ESD-004-15 be received; 2. That the implementation of new service fees and an increase in fees addressed in Report ESD-004-15 be approved; and 3. That the Fee By-Law Amendment, being a by-law to amend Schedule B of By-Law 2010-142 regarding the payment of fees for information and services provided by the Municipality of Clarington (Attachment 1 to Report ESD-004-15) be approved. Municipality of Clarington Report ESD-004-15 Page 2 Report Overview An update to the current fees charged for information and services is recommended. Fees for information and services were reviewed for the Durham Region lakeshore municipalities. The review concluded that the majority of the fees charged are in line. 1 . Background The last amendment to Schedule B was approved by Council in 2009. Effective November 1, 2015 the Provincial remuneration rate for fire response services on provincial highways has been increased. Municipal By-law 2015-047, a by-law governing the sale, storage and discharge of fireworks allows for additional fire inspection fees. Fees for service are calculated on a cost recovery basis and assist in the reduction of operational costs of Emergency Services. It is important to understand that these fees for services and cost recovery are intended only to offset some or all of the costs in delivering services and do not in any way compromise access by the public to fire protection services. Additionally, these fees do not in any manner jeopardize public fire safety. 2. Discussion Fees are.generally determined by considering the amount of staff time and other costs involved in order to reflect the true value of services rendered. Currently, a number of services performed by Emergency Services including fire prevention inspections, requests for letters/reports, issuance of permits relative to fire inspections and code compliance, etc. are invoiced based on an established fee schedule. Staff have also examined the rationale for the fees applied for similar services in other lakeshore municipalities in Durham Region (Attachment 2). 3. Fee Revisions Effective November 1, 2015 the Provincial rate increased to $450.00 per hour, or part thereof, for each fire department vehicle to respond to emergencies on provincial highways. Fees for emergency services, preventable fires and alarm services are based on a Provincial remuneration rate. Municipal By-law 2015-047, a by-law governing the sale, storage and discharge of fireworks, permits an additional fire inspection fee of$75.00 for all permits other than a Class A Permit. Fees for information, documents, burn permits and inspections are based on the current First Class Firefighter rate. Municipality of Clarington Report ESD-004-15 Page 3 4. Concurrence Not Applicable 5. Conclusion The last Schedule B fees revision was in 2009. It is respectfully recommended that the proposed fee revisions be adopted as outlined in Attachment 1 By-law to amend Schedule B of the Fee By-law 2010-142. 6. Strategic Plan Application Not applicable Submitted by: � Reviewed b ___ Gord Weir, Franklin Wu, Director of Emergency Services Chief Administrative Officer Staff Contact: Mark Berney, Deputy Fire Chief, 905-623-3379 ext. 2803 or mberney@clarington.net Attachments: Attachment 1 - By-law to amend Schedule B of the Fee By-law 2010-142 Attachment 2 - Current Fee Schedule Comparison There are no interested parties to be notified of Council's decision. GW/mb Attachment 1 to Municipality of Clarington Report ESD-004-15 Corporation of the Municipality of Clarington By-law 2015- Being a by-law to require payment of fees for services and amend Schedule B of the Fee By-law 2010-142 WHEREAS at its meeting held on December 14, 2015, the Council of the Municipality of Clarington adopted the recommendations contained within Report ESD-004-15. Now Therefore Be It Resolved That, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That By-law 2010-142 be amended; a. By deleting Schedule B and replacing it with the attached Schedule B 2. This By-law shall come into force and take effect on the date of the passing hereof. BY-LAW passed in open session this 14th day of December, 2015. Adrian Foster, Mayor Anne Greentree, Municipal Clerk Schedule B To By-law 2010-142, as Amended Information / Documents Fee Copy of Emergency Response Report, Fire Loss Report - within past ❖ $ 81.00 2 years Copy of Emergency Response Report, Fire Loss Report - over 2 ❖ $ 162.00 years - Archival File Search ❖ $ 81.00 Fire Regulation Compliance Letter including WETT Inspections, ❖ $ 81.00 License Renewals, Permits Fee Schedule "A" Open Air Fire Permit— Residential (12 months) $ 81.00 Schedule "A" Open Air Fire Permit— Residential (30 day) $40.50 Schedule "B" Agreement for Controlled Burn Permit—farm No charge Fireworks — Class B (permit to Discharge Display Fireworks or $75.00 Special Effect Pyrotechnics) Fireworks — Class C (permit to Sell from a Mobile Sales Location) $100.00 Fireworks — Class D (permit to Sell from a Temporary Sales Location) $50.00 Inspections Fee Liquor Licensing for outdoor patios — includes full inspection ❖ $ 243.00 Part 3 Inspection — over 600m2 — initial inspection — upon request •S $ 486.00 Part 9 Inspection — less than 600m2 — initial inspection — upon •S $ 243.00 request Part 3 or Part 9 Inspection additional storey— above or below grade ❖ $ 40.50 Single Family Residential Inspection No charge Refreshment Vehicle ❖ $ 81.00 ❖ Applicable taxes apply Schedule B To By-law 2010-142, as Amended Public Education and Training Fire Safety Plan Development— single family dwelling No charge Fire Safety Presentations and Lectures No charge Fire Safety House Presentation No charge Fire Drill No charge Fire Extinguisher Training No charge Emergency Services Fee Standby Requests — per vehicle for the first hour or part + Current Provincial thereof Remuneration Rate Motor Vehicle Collisions on 400 Series Highways, Highway Current Provincial 35/115, Highway 35, Highway 115 — (cost recovery Remuneration Rate through MTO) - per vehicle for the first hour or part thereof Services as a result of a Malicious or criminal act as Current Provincial determined by the Fire Chief— per vehicle — per hour Remuneration Rate Additional Expenses — in order to eliminate an emergency ❖ Cost Recovery Preventable Fires and Alarm Services Fee Response to Unapproved Open Air Burning —following Current Provincial one warning — per vehicle — per hour Remuneration Rate Response to fires on or beside rail lines caused by railway Cost Recovery company Response to Malicious and Nuisance Alarms — at the Current Provincial discretion of the Fire Chief— per vehicle — per hour Remuneration Rate ❖ Applicable taxes apply Attachment 2 to Municipality of Clarington Report ESD-004-15 Current Fee Schedule Ajax Whitby Pickering Oshawa Clarington Comparison Information ❖ Copy of Emergency 75.00 75.00 125.00 75.00 78.00 Response Report - within past 2 years ❖ Copy of Emergency 150.00 75.00 125.00 150.00 156.00 Response Report - over 2 years - Archival ❖ File Search Up to 4 <4 units- 125.00 75.00 78.00 units- 75.00 75.00 >4 units >4 units 225.00+ 10.00/unit 20.00/unit ❖ Fire Regulation 75.00 75.00 125.00 75.00 78.00 Compliance Letter Inspections ❖ Boarding / Lodging / 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 Rooming House Min. 2hrs >600m2 - 468.00 upon request ❖ Educational 195.00 75.00/hr 150.00 75. Min. <600m2 - 234.00 Institutions upon 2hrs > z _ ❖ Foster Care - upon 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 request Min. 2hrs >600m2 - 468.00 ❖ Group Home - upon 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 request Min. 2hrs >600m2 - 468.00 ❖ Institutional - upon 195.00 75.00/hr 125.00 75.00/hr <600m2 - 234.00 request Min. 2hrs >600m2 - 468.00 ❖ Licensed Day Care - 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 upon request Min. 2hrs >600m2 - 468.00 ❖ Private Home Day 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 Care - upon request Min.. 2hrs >600m2 - 468.00 Attachment 2 to Municipality of Clarington Report ESD-004-15 Current Fee Schedule Ajax Whitby Pickering Oshawa Clarington Comparison ❖ Liquor Licensing for 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 outdoor patios Min. 2hrs >600m2 - 468.00 includes full inspection ❖ Liquor Licensing - 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 upon request - Min. 2hrs >600m2 - 468.00 includes occupant load calculations ❖ Non-Residential 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 Inspection - 1000m2 Min. 2hrs >600m2 - 468.00 or less - upon request ❖ Non-Residential 25.00 N/A N/A N/A 39.00 per storey Inspection - each additional 1000m2 or each additional floor ❖ Non-Residential 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 Inspection - multiple Min. 2hrs >600m2 - 468.00 unit occupancy - per tenant (strip mail) • Residential 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 Inspection - upon Min. 2hrs >600m2 - 468.00 request - (includes apartment complex/ hotel / motel) Residential Inspection - 25.00 N/A N/A N/A N/A each additional storey - above or below grade ❖ Two Unit Residential 195.00 75.00/hr N/C- 75.00/hr <600m2 - 234.00 Inspection -Retrofit - 500.00 for Min. 2hrs >600m2 - 468.00 upon request or registratio complaint n Re-inspections N/C 75.00/hr N/C 75.00/hr N/C Min. 2hrs ❖ Wood Burning N/C N/A N/C N/A 78.00 for Appliance - upon insurance request companies Attachment 2 to Municipality of Clarington Report ESD-004-15 Current Fee Schedule Ajax Whitby Pickering Oshawa Clarington Comparison Requests of SFD N/C N/C N/C N/C N/C inspection by homeowner ❖ Fireworks 200.00 200.00 100.00 75.00 78.00 for sales By-law By-law trailer collects collects Fire Safety N/C N/C N/C N/C N/C Presentations/training Fire Route Applications N/C N/C N/C N/C N/C Inspection initiated by N/C N/C N/C N/C N/C F.D. Security key- box N/C N/C 125.00 Actual N/C cost Fire Safety Plan N/C 75.00/hr N/C 75.00/hr N/C Development ❖ Misc. Inspections 195.00 75.00/hr 150.00 75.00/hr <600m2 - 234.00 Min. 2hrs >600m2 - 468.00 Permits Open Air Burning 70.00 75.00 N/C 7500 39.00/mth 78.00/yr Open Air Burning 70.00/20 10-15.00 150.00 150.00/hr N/C /extinguisher training for persons+ per person normal residents, 10.00per working employers/employees over 20 hours within the municipal persons limits Open Air Burning —Farm N/C 75.00 N/C N/C N/C Emergency Services ❖ Standby Requests - 410.00 410.00 410.00 410.00 350.00 MTO Rates - per vehicle for the first hour or part thereof/ per vehicle & crew to standby for filming, social functions etc. Attachment 2 to Municipality of Clarington Report ESD-004-15 Current Fee Schedule Ajax Whitby Pickering Oshawa Clarington Comparison •:� Standby Requests - 205.00 205.00 N/A 205.00 N/A MTO Rates - per vehicle for each additional one-half hour or part thereof ❖ Motor Vehicle 410.00 410.00 410.00 410.00 356.50 Collisions on Hwy 401 - (cost recovery through MTO) -per vehicle for the first hour or part thereof ❖ Motor Vehicle 205.00 205.00 N/A 205.00 N/A Collisions on Hwy 401 - cost recovery through MTO -per vehicle for each additional one-half hour or part thereof ❖ Response to 410.00 + 410.00 + N/C 410.00 + Costs Hazardous Material Costs Costs Costs Incident - per vehicle for first hour or part thereof - plus any additional clean-up costs Response to Hazardous 205.00 205.00 N/A 205.00 N/A Material Incident - per vehicle for each additional one-half hour or part thereof ❖ Response to 410.00 Costs N/C 10.00 Costs Dangerous Goods Incident - per vehicle for first hour or part thereof, plus any additional clean-up Response to Dangerous 205.00 205.00 N/A 205.00 N/A Goods Incident - per vehicle for each additional one-half hour or part thereof Attachment 2 to Municipality of Clarington Report ESD-004-15 Current Fee Schedule Ajax Whitby Pickering Oshawa Clarington Comparison ❖ Additional Expenses Actual Actual Actual Actual Actual - in order to Costs Costs Costs Costs Costs eliminate an emergency, retain private contractor, rent special equipment, preserve or secure property Attending Natural Gas 410.00 410.00 N/C 410.00 N/C Incident - per vehicle for first hour or part thereof Attending Natural Gas 205.00 205.00 N/A 205.00 N/A Incident - per vehicle for each additional one- half hour or part thereof Attending a Non- 410.00 N/C N/C 410.00 N/C Emergency Elevator Incident - per vehicle for first hour or part thereof Attending a Non- 205.00 N/A N/A 205.00 N/A Emergency Elevator Incident - per vehicle for each additional one-half hour or part thereof Preventable Fires and Alarm Services Response to 410.00 410.00 410.00 410.00 356.50 Unapproved Open Air following following following following Burning -per vehicle for one warning one one one first hour or part thereof warning warning warning Response to 205.00 205.00 N/C 205.00 N/A Unapproved Open Air Burning - per vehicle for each additional one-half hour or part thereof ❖ Response to fires on Actual 205.00 Actual Actual Actual or beside rail lines Costs per %2 hr Costs Costs Costs caused by railway company Attachment 2 to Municipality of Clarington Report ESD-004-15 Current Fee Schedule Ajax Whitby Pickering Oshawa Clarington Comparison Response to Malicious 410.00 410.00 410.00 410.00 356.50 and Nuisance Alarms - More following More than per vehicle for the first than 2 one 2 per year hour or part thereof per year warning Response to false alarm 410.00 410.00 410.00 410.00 356.50 as a result of work following being performed on a one fire alarm system or warning emergency system following one false alarm in a calendar year - per vehicle for the first hour or part thereof Response to false alarm 205.00 205.00 N/A 205.00 N/A as a result of work being performed on a fire alarm system or emergency system following one false alarm in a calendar year - per vehicle for each additional one-half hour or part thereof ❖ Applicable taxes apply