HomeMy WebLinkAboutOPD-010-15 Clafiflgt011
Operations Department
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Purpose and Administration Committee
Date of Meeting: November 9, 2015
Report Number: OPD-010-15 Resolution: t (D t;
File Number: N/A By-law Number:
Report Subject: Highway #407 Crossing Roads and Detour Maintenance Agreement
Recommendations:
1. That Report OPD-010-15 be received;
2. That the Mayor and the Municipal Clerk be authorized to execute a road servicing
agreement with Blackbird Maintenance 407 General Partnership (BBM 407) based on the
terms as determined satisfactory by the Director of Operations, Director of Finance and the
Municipal Solicitor; and
3. That all interested parties listed in Report OPD-010-15 and any delegations be advised of
Council's decision.
Municipality of Clarington
Report OPD-010-15 Page 2
Report Overview
The purpose of this report is to obtain authorization to execute an agreement with Blackbird
Maintenance 407 General Partnership respecting the provision of winter maintenance service
on the municipal crossing roads and any future detour routes as identified during the
construction of Highway #407 East, extension 2, through Clarington between the easterly limit
of the Harmony Road interchange in Oshawa to the Highway 35/115 interchange in Clarington.
1 . Background
1.1. Pursuant to Provincial Ministry of Transportation Directive PHY-B-101, Blackbird
Maintenance 407 General Partnership (BBM 407) must provide on-going
maintenance of the municipal road segments that cross through the Highway #407
East, extension 2, corridor during the design and construction phase of the project.
1.2. BBM 407 has confirmed that the following municipal road segments have
transferred to their ownership as follows:
Crossing Roads Lane Km
Leask Road 0.5
Lan maid Road 1.0
Concession Road 6 at Enfield Road 3.2
Solina Road south of Concession Road 6 1.8
Holt Road 0.8
Old Scugog Road 0.4
Concession Road 6 at Regional Road 57 2.2
Middle Road 1.8
Liberty Street 1.6
Bethesda Road 1.8
Acres Road 1.0
Cole Road 0.7
Darlington/Clarke Townline Road 1.6
Brown Road 0.6
Leskard Road 1.4
Best Road 1.6
Baseline Road 0.8
Bloor Street 1.8
Nash Road 0.6
Municipality of Clarington
Report OPD-010-15 Page 3
Hancock Road 1.8
Solina Road south of Taunton Road 1.8
Rundle Road 4.4
South Service Road/Darlington Park Road 6.8
Total 40.0 Lane Km
2. Analysis
2.1.There is currently no formal contract in place to maintain the assumed road
segments.
2.2. In the absence of an agreement and in attempts to provide consistent road service
levels, both parties agreed that winter road maintenance activities would be
assumed by the Municipality of Clarington on November 1, 2015, to mitigate risk to
motorists and the public.
2.3.The proposed road servicing agreement is included as Attachment 1.
2.4. In accordance with the proposed road servicing agreement the Municipality of
Clarington will perform status-quo winter road maintenance activities only. All other
activities related to the on-going maintenance of the road segments are to be
performed by BBM 407.
2.5.The agreement also outlines cost recoveries, notice requirements for amendments,
indemnification and will automatically renew each year unless either party provides
written notification of the cancellation as per the agreement
3. Financial Implications
3.1. BBM 407 has agreed to compensate the Municipality for the provision of winter
maintenance services on the Clarington crossing roads and detour routes beginning
on November 1, 2015, until substantial completion of the Highway 407 East,
extension 2, at the Highway 35/115 Interchange in December, 2019.
3.2. Compensation for the winter maintenance services provided will be based on an
"all-inclusive annual lump sum price" per lane kilometre of roadway
3.3.The annual all-inclusive lump sum price for crossing roads and detours is
recommended to be $2,500 per lane km to be paid in one instalment.
Municipality of Clarington
Report OPD-010-15 Page 4
3.4.An inflationary adjustment will be applied to the winter maintenance services and
incident responses provided each year on December 1St based on the Ontario all-
items Consumer Price Index (CPI).
4. Concurrence
4.1. This report has been reviewed by Andrew Allison, Municipal Solicitor, Nancy
Taylor, Director of Finance and Tony Cannella, Director of Engineering who concur
with the information provided.
5. Conclusion
5.1.The proposed agreement between Blackbird Maintenance 407 General Partnership
and the Municipality of Clarington for the provision of winter maintenance services
during the design and construction phase of Highway#407 East, extension 2, will
ensure that a consistent, timely and seamless level of service is provided for the
motoring public through the construction zones.
5.2. It is recommended that the Mayor and the Municipal Clerk be authorized to execute
the agreement with BBM 407 based on the satisfaction of the terms that have been
determined by the Director of Finance, Municipal Solicitor and the Director of
Operations.
6. Strategic Plan Application
6.1.The recommendations in this report support the 2015-2018 strategic priority of
Enabling Safe, Efficient Traffic Flow and Active Transportation.
Submitted by. - Reviewed by..
Frederick,). Horvath, Franklin Wu,
B.A.-,-R.D.M.R., R.R.F.A. Chief Administrative Officer
Director of Operations
Staff Contact: Stephen Brake, Manager of Operations, 905-263-2291 ext. 541 or
SBrake clarin tan.net
Attachments:
Attachment 1 — Road Maintenance Service Agreement
Municipality of Clarington
Report OPD-010-15 Page 5
The following is a list of the interested parties to be notified of Council's decision:
Blackbird Infrastructure 407 GP, Mr. David Garcia, CEO
FH/sb
Attachment 1 to
Report OPD-010-15
ROAD MAINTENANCE SERVICE AGREEMENT
BETWEEN:
BLACKBIRD MAINTENANCE 407 GENERAL PARTNERSHIP
("BBM 407")
-and-
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
(the "Service Provider")
RECITALS:
1. Blackbird Infrastructure 407 General Partnership ("Infrastructure GP") has entered into a
Project Agreement with Infrastructure Ontario with respect to the construction and
maintenance of the easterly extension of Highway 407 East (including East Durham Link)
from the Harmony Road interchange westerly limit to Highway 115/35 interchange on the
easterly limit (the "Project").
2. BBM 407 is providing operations, maintenance and rehabilitation services to
Infrastructure GP in connection with the Project, and has certain obligations and
objectives with respect to the operations and maintenance of the various municipal,
regional and county crossing roads and detours throughout the design and construction
phase of the Project.
3. Certain roadways within the Municipality cross the Project right of way ("Crossing Road
Sections").
4. The Municipality has agreed to provide certain road maintenance services on the
Crossing Road Sections of the Project, as well as on any detours created during the
construction phase of the Project ("Detours") in order to facilitate construction on the
Crossing Road Sections.
NOW THEREFORE in consideration of the covenants in this Agreement and for other good and
valuable consideration (the receipt and sufficiency of which are hereby acknowledged), the
parties hereto agree as follows:
1.0 INTERPRETATION
1.1 In this Agreement
(a) BBM 407 means Blackbird Maintenance 407 General Partnership.
(b) Agreement means this Road Maintenance Service Agreement.
(c) Municipality means The Corporation of The Municipality of Clarington acting as a
body corporate and, where the context requires, includes all employees, officers,
servants and agents of the Municipality.
(d) Crossing Road Sections means the portions of the municipal road network in the
Municipality which fall within the Right of Way ("ROW') of the Project, as more
particularly detailed in Appendix B hereto.
(e) Future Detours means detours of the Crossing Road Sections constructed
periodically by the Infrastructure GP construction contractor or subcontractors in
order to facilitate the movement of vehicles during the construction period of the
Project.
(f) MMS means the Minimum Maintenance Standards as prescribed in Ontario
Regulation 239/02, under the Municipal Act, 2001, S.O. 2001, c. 25.
(g) Project means the easterly extension of Highway 407 East from the Harmony
Road interchange at the westerly limit to Highway 115/35 interchange at the
easterly limit (including East Durham Link)
(h) Services means the scope of work to be performed by the Municipality for BBM
407 under this Agreement, as more particularly detailed in Section 4.0 and
Appendix D herein.
1.2 The following Appendices are attached to and form part of this Agreement:
"A" Ministry Directive PHY-13-101
"B" Crossing Road Sections Operations and Maintenance Performance Limits
"C" Municipality Of Clarington Winter Maintenance Performance Objectives ADM-W2
"D" Description of Services
1.3 This Agreement shall be read with all changes in gender or number as the context may
require.
2.0 TERM
2.1 The term of this Agreement shall commence upon the execution of the Agreement by
both parties and continue for a period of 1 year (the "Initial Term"). The Municipality shall
commence the Services on November 1, 2015.
2.2 The Agreement shall automatically renew on the same terms and conditions as set forth
herein for successive additional 1-year periods (each an "Additional Term", together the
"Additional Terms", the Initial Term and the Additional Term(s) being hereinafter at times
collectively referred to as "Terms" or individually as a "Term") until the earlier to occur of
(a) Highway 407 traffic availability in the area of the Crossing Road Sections or (b) earlier
termination or non-renewal pursuant to Section 2.3.
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2.3 Either party is entitled to:
(a) terminate the Agreement during a Term by delivering 90 days'written notice
of termination to the other party; or
(b) elect not to renew the Agreement for an Additional Term by delivering a
written notice (the "Notice of Non-Renewal") to the other party no later than
90 days prior to the end, of the then current Term.
2.4 In the event a party wishes to renew this Agreement on conditions different from those
provided for herein, it shall provide a written notice to this effect to the other party
describing the desired amendment (a "Notice of Amendment"), such notice to be
delivered to the other party no later than 90 days prior to the date of expiry of the then
current Term. The receiving party shall have the option, at its sole discretion, to reject,
or to enter into discussions regarding, the renewal terms set forth in the Notice of
Amendment. In the event the parties fail to agree to terms of renewal within 30 days from
the delivery of the Notice of Amendment, the Notice of Amendment shall be deemed to
be a Notice of Non-Renewal for the purposes hereof, it being agreed that such Notice of
Non-Renewal shall be deemed effective as at the date on which a party delivers written
notice to the other of its decision not to renew the Agreement.
3.0 DESCRIPTION OF WORK AREA
3.1 The area of the work to be performed under this Agreement includes the Crossing Road
Sections crossing the new Project right of way, and the future detours of these Crossing
Road Sections that may be required by construction activities over the duration of the
Project construction period.
3.2 The municipal roadways and operations and maintenance limits applicable to this
agreement are defined in Appendix B.
3.3 The work area described in this Agreement and Appendix "B" is approximate only and is
subject to clarification of the parties. The intent is that the Municipality will provide the
Services on the Crossing Road Sections and Future Detours that are the responsibility of
BBM 407 during the Term of this Agreement.
3.4. Some of the municipal roadways defined in Appendix B will be closed during the term of
this Agreement so no winter maintenance will be required in this sections. The timing,
location, and operation and maintenance limits for such closures shall be implemented
as needed and all alterations in scope of work caused by the implementation of these
closures will be addressed by the Municipality and BBM 407 via written amendment.
3.5 Future Detours may be constructed periodically by the Infrastructure GP construction
contractor or subcontractors to facilitate the movement of vehicles during the construction
period. The timing, location, and operation and maintenance limits for such detours shall
be implemented as needed and all alterations in scope of work caused by the
implementation, construction or removal of these Future Detours will be addressed by the
Municipality and BBM 407 via written amendment.
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3.6 The design and construction contractor retained by Infrastructure GP shall be responsible
for the design, construction, and suitability of any Future Detours. Failures in the
functionality of any Future Detours causing operation and maintenance issues are not the
Municipality's responsibility.
4.0 SPECIFICATIONS
4.1 The Services to be provided under this Agreement are detailed in Appendix "D" attached
hereto.
4.2 The Municipality shall provide the Services in accordance with the terms and at the level
of service as specified in Appendices "C" and "D" hereto during the Term.
4.3 The Services must meet at minimum the standards as set out in the MMS, as amended
from time to time.
4.4 BBM 407 shall have the right to audit the Municipality's provision of the Services
periodically, including access to its operation and maintenance records and incident
reports, in order to fulfill its obligations under its agreement with Infrastructure GP. These
audits will be used to monitor and report any non-conformity in the Services through the
quality management system(s) in effect for the Project. This compliance monitoring
process will be in effect throughout the Term of this Agreement.
4.5 Following substantial completion of the Project, the provisions of Ministry Directive PHY-
B-101 shall apply as detailed in the Directive, a copy of which is attached hereto as
Appendix "A".
5.0 SUBCONTRACTING
5.1 The Municipality shall incorporate into its subcontracting contract(s) the requirement that
the subcontractor indemnify BBM 407 to the same extent and degree as provided to the
Municipality.
5.2 The Municipality is responsible for calling out subcontractors and for making payment
directly to them.
6.0 FEE
6.1 The Municipality shall provide the Services on an all-inclusive "Annual Lump Sum Price
per Lane Kilometer of Roadway" (the "Lump Sum") basis except for "incident response".
6.2 The Lump Sum is calculated at $2,500.00 plus HST per lane kilometer of roadway.
Measured lengths of roadway shall be rounded up to the nearest 100 meters of lineal
length.
6.3 Incident response is provided on a time and materials basis.
6.4 The Municipality shall issue an invoice not before December 31St of any applicable year
for an amount equivalent to 100% of the total yearly compensation based on subsections
6.2 and 6.3.
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6.5 BBM 407 shall pay the Municipality within 45 days of receipt of invoice.
6.6 The Lump Sum and the time and materials costs are subject to increase based on the
Consumer Price Index. An annual inflation adjustment will be applied to the payment price
above by applying an Inflation Adjustment Factor ("IAF") to the previous year's payment
price. The IAF for each year will be based on the Ontario Consumer Price Index ("CPI").
All-Items reported monthly by Statistics Canada are available on the Statistics Canada
web site (www.statcan.gc.ca ).
The IAF shall be calculated in accordance with the following formula:
Inflation Adjustment Factor = CPIn/CP11
Where:
CP11 is the CPI value in June 2015.
CPIn is the CPI value in the month of June for that relevant contract year. For Invoice n1
to Invoice n2, CP12 is the CPI value in June 2016.
7.0 INSURANCE
7.1 The Municipality will be an additional insured under the BBM 407 Commercial General
Liability (CGL) insurance policies that insure all the contractors and subcontractors
involved in the Project, including the East Durham Link,
7.2 BBM 407 .shall indemnify, defend and hold harmless the Municipality, and each of its
respective counselors, directors, officers, and employees (collectively the "Service
Provider's Indemnified Persons") from and against all losses, damages, expenses,
actions, proceedings, demands, costs, claims, judgments and fees suffered by or
asserted against Service Provider or any of the Service Provider's Indemnified Persons
as a result of (i) BBM 407's breach of any of its obligations under this Agreement, or (ii)
the negligence or willful misconduct of BBM 407.
7.3 The Municipality shall indemnify, defend and hold harmless BBM 407, and each of its
Affiliates that are involved with the Project, and their respective directors, officers, and
employees (collectively the "BBM 407 Indemnified Persons") from and against all losses,
damages, expenses, actions, proceedings, demands, costs, claims, judgments and fees
suffered by or asserted against BBM 407 or any of the BBM 407 Indemnified Persons as
a result of(i) the Service Provider's breach of any of its obligations under this Agreement,
or (ii) the negligence or willful misconduct of Service Provider.
8.0 NOTICE
8.1 Notice or communication to be given pursuant to this Agreement shall be in writing, and
delivered personally, by prepaid courier or by facsimile, to the following address, or to
such other address as may be designated by such party by notice given to the other party
in accordance with this section:
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In the case of the Municipality, to:
The Corporation of the Municipality of Clarington Facsimile: 905-263-4433
Attention: Stephen Brake, Manager of Operations
40 Temperance Street
Bowmanville, ON, L1 C 3A6
24 Hour Contact: (905) 436-3311
In the case of BBM 407, to:
Blackbird Maintenance 407 General Partnership Facsimile: 905-665-9589
Attention: David Garcia, CEO
400 Dundas St East, Unit 2
Whitby ON L1 N OK1
24 Hour Contact: 416 414 2076
Receipt of notice shall be deemed on the date of delivery, or five days following the date
of mailing of the notice, whichever is applicable. Either party may change its address for
notice by giving notice of change of address in writing pursuant to this subsection.
9.0 GENERAL
9.1 This Agreement contains the entire agreement between the parties with respect to road
maintenance services in relation to the Project and it is agreed that there is no covenant,
promise, agreement, condition precedent or subsequent, warranty or representation or
understanding, whether oral or written, other than as set forth in this Agreement with
respect to the subject matter of this Agreement.
9.2 No supplement, amendment or waiver of or under this Agreement (excepting notice of
change of address as contemplated in subsection 8.1) shall be binding unless executed
as set out in subsection 2.4. No waiver by a party of any provision of this Agreement shall
be deemed or shall constitute a waiver of any other provision or a continuing waiver
unless otherwise expressly provided.
9.3 This Agreement cannot be assigned to another party without the written consent of both
parties.
9.4 This Agreement shall ensure to the benefit of and be binding upon the parties and their
respective successors and permitted assigns.
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IN WITNESS WHEREOF each of the parties hereto has affixed its corporate seal by the hands
of its proper officers on the date inscribed on the first page of this Agreement.
SIGNED, SEALED AND DELIVERED ) THE CORPORATION OF
THE MUNICIPALITY OF CLARINGTON
Mayor
Clerk
BLACKBIRD MAINTENANCE 407
GENERAL PARTNERSHIP
Per: David Garcia, CEO
I have authority to bind the Corporation.
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APPENDIX "A"
Ontario
MINISTRY DIRECTIVE
Progranr: __ProvingW Niahways
Directive: ,Ph1Y_-_,.191
iesuhV Autho ginagd a DWlqn
Dote of issue:_1!012 03 . Eiteative Date-jmmggialetv Revised.
TO: &►trter�,Exeotttive tNroeton,Regiotml Dlreal art,rikwtn►r,dlstriatngi�teere,H�g(onat tiatfa ge►s,
SUBJECT: Maintenance,Highway carried over or under the King's Highway
ALTt4iNATIVE INDEX,USTING(S).
(1) grade Separation%-Surface Maintenance
(2) Responsibility for Maintenance-Grade Separations
REFERENCES: The Public Transportation and Highway improvement Act
Stab-$potion 20(1).
This Drective Supersedes Directive 13101 issued 8012 03,as previously revised on
8£1111/04,Maintenance,Highway Cw tad Over or Under the WVs Highway.
PURPOSE: To describe and cia*guidelines for the application of Sub-section 20(2)of the Act,as it
reWOS to maintenance and repair and rehabilitation activllee tnvobing grade separallons and
Dnterobanges.
BACKGROUND:
Subsection 20(2)of the Act provides that:
"Where a highway Is carried over or under the King's Highway by a bridge or other structure,
the surface of the highway shatl be deemed to be under the jurlsdietion and control of the
authority that has Jurledtdion and control over the remainder of the htghwvay and the Crown
shall not be!table for maintenance and repair of the surface of the highway."
Clause 1 (e)of the Act provides that:"in this Act,"highway'means a common or public
highway,or any part thereof and Includes a street,bridge and any other structure incidental
i thereto and any part thereof".
This Directive does not apply to Railroad Grade Separations.
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DEFINITIt;W
For the purpose of this policy:
I. °Surface of the highway"means the putt of the municipal highway required for the
passage of vehicles from one side of the designated King's Highway R.O.W.to the other
and Includes;the traveled lanes and the shoulders whether they are paved or not,a
boulevard,stdewatk or median and any appurtenances necessary for the Illumination and
drainage of the highway surface'and the conveyance and safety of Its motorists.
2, Maintenance and Repair of the Surface:-includes all summer operations,such as:
shoulder gravelling,dragging and washout repairs pore paging,crack saline,
depresslorrlsefilement repairs,sidewalk patching,gulderali repairs,catch basin and storm
sewer cleanout and zone painting and all winter operations such as plowing,snow
removal,sanding,spring,clean-up,and bridge deck washfor
3. Rehabilitation:-includes major repairs,improvements and repiacaments,such as
resurfacing of the pavement and bridge deck;repairs to the structural components of the
bridge including an repairs to the railing systems,parapet wails and barrier walls,
expansion Joints,approach stabs or supporting members;Improving or replacing outdated
Illumination,gulderalls,curb and gutter,storm sewers and catch basins.
PQLQY:
gengral:
Except for certain operations and conditions outlined under'irneschanges"below,
(a) The author9ty having jurisdiction over a highway crossing over or under a King's Highway is
responsible,at its own cost,for ak maintenance and repair of the surface of that highway
within the designated limits of the Tight-of-Way of the lOrgrs Highway,
(b) The Ministry is responslble for the rebabilitatfon of all works within the designated limits of the
righ"f-way of lire icing's Highway.
tehangm.
At Interchanges the Ministry is responsible for the maintenance and repair of the following:
(a) Ali Wnlatry Illumination and Ministry signs and sign supports mounted on bridges,including all
accident damage repairs,
The Ministry Is not responsible for accident damage repairs to other railing systems mounted
on bridges,such as;median ralls or pedestrian handralls on sidewalks.
(b) ramp surfaces,and appurtenances plus the transition tapers and speed change lanes on the
municipal highways.
(c) Snowplowing,sanding and salting of all pavement widening,speed change Imes and
intersections with interchange ramps.The municipal authority is responsible for slmllar
operations on the portion of the roadway surface required for through traffic.
(d) Sidewalk snow removal necessitated by activity under(b)above except that the cost of the
work is to be shared equally by each party,
2 t]irective PFTY.g-301
itevlsed 88 05 11
W rI Am-NOW its
The polloy outlined In this Directive does not preclude an exchange of services,shartrtg of
resources,or the carrying out of cost recoverable warts on behalf of the other party,where this is
agreed to on a loot basis.
The terms and conditions of existin'q exists ' formalized or legal agreements with others covering the
maintenance and repair and rehabilhaton or interchanges and grade separations will govsm when
In corifNCt Wh this policy.
IMPLEMENTATION: iMm otATE
3 Dhective.t?X3Y-B-tt}i
Rftl eB 88 4511
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Operations
Policy Leading the Way
POLICY TITLE: Winter Maintenance Performance Objectives
POLICY TYPE: Administrative
POLICY #: ADM-W2
EFFECTIVE DATE: August 26, 2014
REVISED:
APPLICABLE TO: All Employees
BACKGROUND:
The objective of this Municipal Winter Control Plan is to provide an acceptable level of
service across the municipality which will ensure the transportation network remains
functional in accordance with the Ontario Minimum Maintenance Standards.
Safety and mobility of our residents continues to be our first priority. The Municipality of
Clarington's roadway network has approximately 1700 lane kilometers of roads that are
organized into three (3) maintenance districts. These 3 districts are:
• Old Clarke Township, east of Regional Rd. 42 bordering the Municipality of Port Hope
to the east and The City of Kawartha Lakes to the north;
• Bowmanville, west of Regional Rd. 42 to Regional Rd. 57, bordering Township of
Scugog to the north;
• Courtice, west of Regional Rd. 57 to Townline Rd., Oshawa, bordering Township of
Scugog to the north.
Winter Operations Include:
Winter road patrol
Snow plowing
Salting and sanding
Winter snow removal
24 hour weather watch
Anti icing
Winging back of snow banks
Road patrols
This also includes the winter maintenance of 22 parking lots; 5 fire halls, 32 crossing
guard locations, 11 handicapped parking locations,25.9 km of sidewalks plus 7.5 km on
Senior snow clearing program (does not include the windrows).
The Operations Department staff is responsible for all municipal roads within the Municipality
while Durham Region Works Department oversees the maintenance of all regional roads; the
Ministry of Transportation Ontario maintains highways& interchanges of highways 401 35/115.
This is covered in the Operations Administrative Policy (ADM-Wl_Winter Maintenance
Agreements which is reviewed annually.
Page 1 of 8
Operations -� n
p S Leading the Way
Canada Post is responsible for the general upkeep, litter control and snow clearing of all Canada
Post mailboxes and their immediate surrounding areas. Please direct any related issues to
Canada Post. Super mailboxes are maintained by Canada Post and the Durham Region bus
stops are maintained by the Region Works Department.
The following chart represents "what to expect during a snowfall" in an easy to read chart to
aid the public to better understand our level of service as well as response times.
When and how we clear the way:
Public safety and environmental responsibility are our main concerns as we implement priority-
based standards across the municipality.
Guidelines
What To Expect During a Storm
Snow Depth: 2.5CM 7.5CM 7.5CM 7.5CM 60CM
Sand/Salt
Patrol Data Storm Sidewalk/Parking All Plowing Clean Up
Begins Lot Maintenance Municipal Operations Operations
Roads
Patrol Data Sand/Salt Immediate call out Deployment Plowing is rated The following
initiates call in of Operations of snow of all in priority in location will be
municipal staff begin on accumulation of Operations accordance with cleaned up once
all arterial 7.5CM or more staff to NIMS. accumulation
roads plow reached the desired
including municipal level ofd 60CM in
roads roads & accordance with our
leading streets Operations
into OPG Administrative
Policy.
1. BIA's
2. Intersections
3. Cul de Sac's
4. Blvd. streets
with no
room for
snow
storage as
approved by
Council
Page 2of8
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Operations Policy Leading the Way
What this means:
When a snowstorm begins municipal crews focus efforts to clear snow on Clarington's Class 3
roads to maintain a center-bare pavement condition. These roads would include main
thoroughfares, urban and rural.
When treating municipal sidewalks, our contractor is deployed after an accumulation of 7.5 cm
of snow.
Initial plowing/sanding will be achieved in accordance with MMS.
Where snow removal is necessary in urban areas, crews will begin removing snow after the
storm ends and snow depth levels have reached 60 cm and based on available resources.
On-street snow storage space will be used to the maximum. Crews will cast snow on to the
boulevard area where storage capacity permits.
Roadway Classifications:
On November 1, 2002, Ontario Regulation 239/02 came into effect. This Provincial regulation
sets out .Minimum Maintenance Standards for Municipal Highways. This regulation includes
minimum maintenance standards for snow accumulation and icy roads, both winter control
concerns.
The Levels of service for the minimum maintenance standards vary according to the
classification of the road, street or highway. The standards classify roads, streets or highways
based on Average Annual Daily Traffic (AADT) and on the posted or statutory Speed Limit, in
six (6)roadway classifications.
The Municipality of Clarington's roadway classifications, roads and streets according to their;
importance in the overall transportation system, average annual daily traffic (AADT), and
posted or statutory speed limits, in four(4)roadway classifications.
classify
The Municipality of Clarington, Roadway Classifications and corresponding Levels of Service,
for clearing snow accumulation and treating icy roads, as presented in this Winter Control Plan,
meet or exceed the Minimum Maintenance Standards as set out in this regulation.
The Municipality has no Class 1 Roads in Clarington.
They have 2.52 km of Class Two, 79.28 km of Class Three,282.55 km of Class Four,
365.33 of Class Five and 142 .08 of Class 6.
Minimum Municipal Maintenance Standards; Class Descriptions
The purpose of the table below is to demonstrate the different classifications of roads as per
VPD (vehicles per day) per posted speed limits.
Page 3 of 8
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Operations Policy -�
Leading the Way
TABLE
CLASSIFICATION OF HIGHWAYS
Average Annual Daily I'Posted or Statutory Speed Limit
(kilometers per hour)
'Traffic (number of
motor vehicles)
Posted Speed 90 80 70 60 50 40
15,000 or more - - - l 11 - 1 - 1 F 2F 2 6 - 2 2!
12,000 - 14,999 -- - 1 l 1 2 [ 3 3
10,000 - 11,999 - -- 1 - - - ?-G -- 2� - --
_- - - - � -- - - ? 3 3 3
8,000-9,999 1 1 2 '1 3 3 3 ;--�3
6,000 7,999 - - 1 2 ' 2 3 3 F 31 3
5,000 - 5,999 1 - 2 2 I ' I ' F-3 'a 3
4,000 -4,999 - - 1 2 3 F 3F 3F 31 41
3,000 -3,999 1 3 F 4F 4
2,000 -2,999 - - 1 2 3 3 - 4 ry� - 4 F 4
1,000- 1,999 1 3 3 3 4-[--
47-
5
500-999 l 3 4 4 4 3 4 5
200 -499 1 3 4 4 - 5 [ G- - 5
50 - 199 - -- - -1 3 4 5 -- 5 '5 5
J0-49 1 3 'i' 6 6 6 ' 6 - 6
Routine PatrollinLj Frequency
The below table demonstrates the amounts of patrolling required on roads and highways as per
road classification.
Class of Highway 'Patrolling Frequency
3 times every 7 days
u2 -- - - 2 times every 7 days
�3 once every 7 days
�4 once every 14 days PI
_- -- - - once every 30 days
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The table below demonstrates the reaction times as per road classifications and snow depth.
Snow Accumulation Table
Klass of iDepth Time
;Highway
1 - - 2.5 cm 4 hours
�2 15 cm 16 hours
13 8 cm 112 hours
i4 --- 8 cm - :16 hours - -- -- -
�,5 = - -- �10 cm-- - 1'24 hours- - --
The following table demonstrates the timeframes to respond to icy roadways as per road
classification.
Icy Roadways
'Class of Highway - Time - -- -
1 3 hours
i2 - - 4 hours
113 -- --''8 hours --- — - -
4 12 hours
5 16 hours -
Roadway Service Standards
Class Winter Hazard Descriptions
Class 1 Snow Accumulation: The objective is essentially bare pavement, to be reached as soon
as possible, after a storm has ended, and normally within four (4) hours.
Icy Road: The objective is to treat the icy roadway as soon as practicable after becoming aware
that the road is icy, and normally within three (3) hours.
Class 2 Snow Accumulation: The objective is essentially center bare pavement, to be reached
as soon as possible, after a storm has ended and normally within six (6)hours.
Icy Road: The objective is to treat the icy roadway as soon as practicable after becoming aware
that the road is icy, and normally within four (4) hours.
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Class 3 Snow Accumulation: The objective is essentially center bare pavement,to be reached
as soon as possible, after a storm has ended, and normally within twelve (12) hours.
Icy Road: The objective is to treat the icy roadway as soon as practicable after becoming aware
that the road is icy, and normally within eight(8) hours.
Class 4 Snow Accumulation: The objective is to make the road as safe as possible, to be
reached as soon as possible, after a storm has ended, and normally within sixteen (16) hours.
Icy Road: The objective is to treat the icy roadway as soon as practicable after becoming aware
that the road is icy, and normally within twelve(12) hours.
Operations Department Procedures & Responsibilities:
Operation Yards:
The Municipality of Clarington operates three Operation Centers, one at 2320 Taunton Rd.
Hampton, the second depot at 3585 Taunton Rd. Orono and the third at Depot 42 at 178
Darlington/Clarke Townline Road, Newcastle. The staff and equipment working from these
locations provides year round services to the citizens of the municipality.
Hours of Work:
Recent legislation enforced by the Ministry of Labour, prevents our winter maintenance staff
working more than 13 hours per day to a maximum of 70 hours over a seven day period.
These timelines must be met by the department.
During a seven day period, these hours can accumulate quickly depleting our available human
resources. 'those who have reached their maximum hours in accordance with the Highway
Traffic Act (IITA) must be sent home for a 24 hour resting period.
Snow Removal from BIA's:
Once the snow banks reach a point where they interfere with the safe passage of vehicles and
pedestrians, snow removal must be carried out. The removal of the snow banks in approved
areas as per Council begins once overall depth has reached 60 CNI or 24" and if there is no
conflict with the hours of work. This work is performed in the early morning to avoid
traffic congestion and for the safety of our workers.
Snow Haulage:
This method is applied where there are no adjacent storage areas next to the snow bank. The
snow is loaded onto trucks and hauled to disposal sites. There are several snow disposal
facilities currently in operation. The establishment, operation and maintenance of these facilities
are governed by a number of zoning regulations and other legislation, therefore the effective
management of these sites is critical to the success of the snow removal operation.
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Operations � n
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Windrow Cleaning:
The Municipality will clear windrows at the base of driveway for registered senior citizens
and physically challenged persons. Windrow operations will commence once snow plow
operations are completed.
Snow Fencing:
The Municipality does not and shall not provide snow fencing.
Records
A daily summary shall be maintained by the On Call Supervisor identifying the times that
equipment is deployed and noting when the Level of Service Objectives has been met. This
information will be reviewed annually in order to compare performance against service levels.
Responsibilities of Operations Staff
Winter Operations; Summary of Duties:
Winter operations duties start October 1st and run until April 30th. Night Patrol travels to the
many different areas throughout the municipality checking road surface conditions. During the
start of an on coming storm the person on patrol will continue to monitor storm activity and
notify the On Call LF.ADHAND to brief them of the current weather and road conditions.
Night patrol is permitted to cal I in 3 persons per yard to maintain areas needing immediate
maintenance.
On Call Supervisor; Summary of Duties:
The On call Supervisor is responsible for making judgment calls based on several years of
practical experience and data collected from the night patrol staff. The On Call Supervisor will
report to work to monitor operations during a full call out.
Winter Maintenance Staff; Summary of Duties:
It is the responsibility of the winter maintenance staff to report to work in a timely fashion once
called by the On Call supervisor/night patrol persons. They are also required to ensure that
their equipment is kept in good working order, fueled and ready to react.
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Operations
Policy Leading the Way
General Tins in the Event of a Winter Storm:
• Listen to the radio/television for weather reports and emergency information.
• Stay indoors if at all possible
• If a snowstorm continues to worsen and becomes a severe blizzard, snowplows may
be removed from the roads until conditions improve for the safety of the public and
maintenance crews
• Drivers and users of municipal roadways will act responsibly and will operate their
vehicles at all times reasonably with due regard for the prevailing weather and
roadway conditions.
• Residents are advised not to park on the roadway between 3 a.m. and 5 a.m.
Summary:
It is acknowledged that conditions may occur which temporarily prevent achieving the levels of
service as detailed in this document. in such cases, attempts will be made to keep all priority
roads as clear as possible by utilizing all maintenance equipment at maximum efficiency.
Winter operations will continue until the prescribed level of service is achieved where
conditions permit. Should conditions not permit accomplishment of the prescribed level of
service, operations will continue as required to deploy resources to meet the desired level of
service.
Annually Supervisors will meet with all workers to review winter patrol schedules, routes and
shift assignments and after hours protocol.
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Maintenance
WINTER MAINTENANCE REQUERIMENTS APPENDIX
«D„
(Applicable for Crossing Road Sections and Future
Detours)
A) Winter Maintenance(following Municipal Standards/contiguous roadways)
B) Reporting
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A) WINTER MAINTENANCE
Performance
Feature Outcome Target
Measure
PWM1 Deployment for In accordance with area municipal road authority
salting practices.
operations
during Winter
Transition
Periods
PWM2 Deployment for In accordance with area municipal road authority
salting practices.
operations during
Winter Season
PWM3 Deployment for In accordance with area municipal road authority
plowing practices.
operations
during Winter
Transition
Periods
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Maintenance
Performance
Measure Feature Outcome Target
PWM4 Deployment for In accordance with area municipal road authority
plowing practices.
operations
during Winter
Season
PWM6 Isolated Slippery In accordance with area municipal road authority
Conditions practices.
PWM7 Circuit Times In accordance with area municipal road authority
practices.
PWM12 Meeting the total Circuit Time for Plowing of 3.3 hours
on any Class 3 Highway Route on every circuit
PWM13 Winter In accordance with area municipal road authority
Equipment practices.
Utilization
PWM14 Sand/Salt Application of salt and/or sand In accordance with area
Application municipal road authority practices.
Rates
PWM15 Calibration In accordance with area municipal road authority
Rates practices.
PWM16 Continuous In accordance with area municipal road authority
Plowing practices.
PWM18 Snow In accordance with area municipal road authority
Accumulation practices.
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Performance
Measure
Feature Outcome Target
PWM19 Level of Service In accordance with area municipal road authority
practices.
PWM22 Snowbanks Snow accumulation at any location impairing visibility
removed or lowered within 48 hours after Detection or
being Made Aware
PWM23 Snow In accordance with area municipal road authority
Accumulation practices.
PWM24 Shoulders/Medi In accordance with area municipal road authority
ans, Median practices.
Cross Over's,
and Carpool
Parking Facilities
PWM25 Winter In accordance with area municipal road authority
Equipment practices.
Lighting
PWM26 Hazards Address any Hazard Immediately upon Detection or
being Made Aware
PWM27 Equipment In accordance with area municipal road authority
Breakdowns practices.
PWM28 Salt/Sand In accordance with area municipal road authority
Storage practices.
PWM29 Winter Drainage No flooding on Roadway caused by snow and/or ice
impeding drainage through or to Culverts and Ditches
PWM30 Reporting All reporting requirements identified in Section
Requirements 2002.04.07 are Complete and Accurate100%of the
time
PWM31 Pathways In accordance with area municipal road authority
practices.
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Maintenance
B)REPORTING
-Winter Patrol Diary,as requested within 24 hours
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