HomeMy WebLinkAboutCOD-022-15 Claritwn
Corporate Services
Report
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Clerk at 905-623-3379 ext. 2102.
Report To: Council
Date of Meeting: October 13, 2015
Report Number: COD-022-15 Resolution: C.-
File Number: CL2015-29 By-law Number:
Report Subject: Courtice Community Complex- Interior Renovation
Recommendations:
It is respectfully recommended that the Council approve the following:
1. That Report COD-022-15 be received;
2. That Steelcore Construction Limited with a total bid amount of$524,800.00 (net H.S.T.
Rebate), being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2015-29 be awarded the contract for Interior Renovations at the
Courtice Community Complex as required by the Municipality of Clarington;
3. That the funds required in the amount of$ 577,280.00 (net HST Rebate) including
$524,800.00 construction cost and contingency of$52,480.00 be drawn from the following
account: and
CCC- Lease Space Renovation 110-42-421-84281-7401 $ 577,280.00
4. That the potential shortfall of$27,685.00 be funded from the Community Services Capital
Reserve Fund.
Municipality of Clarington
Report COD-022-15 Page 2
Report Overview
To request authorization from Council to award Tender CL2015-29 for the completion of the
interior renovations of the previously leased space at Courtice Community Complex.
1 . Background
Tender specifications were prepared by the Nick Swerdfeger Architects Inc and
provided by Community Services Department for the interior renovations for the former
leased space and the former banquet hall at Courtice Community Complex.
Tender CL2015-29 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Thirty
companies downloaded the document.
The Tender closed on Friday, September 25, 2015.
2. Interior Renovations
Eight submissions were received in response to the tender call. Bids were reviewed
and tabulated (see Attachment 1) and one submission was deemed to be non-
compliant.
After review and analysis of the submissions by the Architect, Community Services
Department and the Purchasing Services Division, it was mutually agreed that the low
bidder, Steelcore Construction Limited be recommended for the award of contract
CL2015-29 for the completion of the interior renovations at the Courtice Community
Complex.
References were contacted as provided by Steelcore Construction Limited and were
satisfactory.
3. Financial and Budget Considerations
The cost for this project is $577,280.00 (net HST Rebate) which includes construction
cost of$524,800.00 plus $52,480 contingency.
There is a shortfall of $27,685.00 to ensure sufficient contingency (Net HST Rebate). It
is recommended that this be transferred from the Community Services Capital Reserve
Fund into the G/L Account established for this project to the extent needed.
Funding required for this project will be drawn from the following Community Services
account:
CCC- Lease Space Renovation 110-42421-84281-7401 $ 577,280.00
Municipality of Clarington
Report COD-022-15 Page 3
Queries with respect to the department needs should be referred to the respective
Department Head.
4. Concurrence
This report has been reviewed by George Acorn, Facilities Manager on behalf of Joseph
Caruana, Director of Community Services who concurs with the recommendation.
5. Conclusion
It is respectfully recommended that Steelcore Construction Limited with the lowest
compliant bid of$524,800.00 (net H.S.T. rebate) be awarded the contract for the
Courtice Community Complex— Interior Renovations as per Tender CL2015-29.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by
e arano, H.B. Sc., C.M.O. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
ncy T y or, 0 8 A, CPA, CA.,
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson@clarington.net
Attachments: Attachment 1 —Tabulation of Bid Summary
MM/DF/sm
Attachment 1 to
Municipality of Clarington Report COD-022-15
c1tvington
Municipality of Clarington
Summary of Bid Results
Tender CL2015-29
Courtice Community Complex — Interior Renovation
Bidder Total Bid Total Bid
includin HST (net HST Rebate)
Steelcore Construction Limited $593,024.00 $524,800.00
WS Morgan Construction Limited $604,098.00 $534,600.00
Dalren Limited $630,540.00 $558,000.00
Gerr Construction Limited $649,750.00 $575,000.00
Gay Company Limited $668,282.00 $591,400.00
Kawartha Capital Corporation $703,500.05 $622,566.42
Mapleridge Mechanical Contracting $935,679.55 $828,035.00
Company