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Home My WebLink AboutCSD-011-15 A�c - fit.. . Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: September 28, 2015 Report Number: CSD-011-15 Resolution: GG -OSa-\5 File Number: N/A By-law Number: N\_\1A Report Subject: Home Base Durham - Reconsideration of Community Grant Recommendations: 1. That Report CSD-011-15 be received; 2. That Council consider the request for reconsideration of Home Base Durham's 2015 Community Grant award, and 3. That all interested parties listed in Report CSD-011-15 and any delegations be advised of Council's decision. Municipality of Clarington Report CSD-011-15 Page 2 Report Overview The Municipality of Clarington supports various initiatives throughout Clarington that benefit our residents. The 2015 Community Grant requests were considered by Council earlier this year. A request for reconsideration has been received from Home Base Durham. They received $1,000.00 and are requesting reconsideration of their grant amount. In 2013 and again in 2014, Home Base Durham received a Community Grant for $2,500.00. 1 . Background On April 27, 2015 Report CSD-004-15, 2015 Community Grant Requests was approved by Council. At that time, $52,000.00 was allocated to 33 community groups, leaving a balance of $8,000.00 still available in the 2015 Community Grant Program. On September 8, 2015, Council considered a supplementary request from Vincent Massey Public School Parent Council which was approved for $2,000 on September 21, 2015. Home Base Durham submitted an application through the 2015 Community Grant Program with a request for funding of $3,800.00. In 2013 and again in 2014, Home Base Durham received a Community Grant of $2,500.00. In 2015, this organization was awarded $1,000.00. On August 10, 2015, Home Base Durham submitted a letter for a request of reconsideration of their Community Grant award (Attachment 1). They would like to be reconsidered for an additional $1,500.00 which would match their award from the previous two years ($2,500). There is currently $6,000.00 remaining in the Community Grant Program, 2. Proposal Home Base Durham provides arts, recreation and social programs for adults with autism to participate in, alongside their parents / caregivers in Clarington. These programs are important for families who can be isolated due to the behavioural, communication and sometimes cognitive challenges faced by the adult with autism in the family. The gym and swim program is offered in partnership with the Community Services Department at the Newcastle & District Recreation Complex. The estimated annual expense for pool time associated with this program is $1,600.00. In addition to liability insurance at $1,800.00 per year, the group faces additional operating expenses throughout the year. Municipality of Clarington Report CSD-011-15 Page 3 The member families pay an annual fee and the group relies on matching gifts, corporate donors and individual friends, family and neighbours in addition to the Community Grant Program. A summary of their application and financial information is attached for your information (Attachment 2). 3. Concurrence Not Applicable. 4. Conclusion It is respectfully recommended that the Community Grant request for reconsideration by Home Base Durham be considered by Council. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: Joseph P. Caruana, Franklin Wu, rector of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or smeredith @clarington.net Attachments: Attachment 1 — Letter Received from Home Base Durham Attachment 2 — Summary of Grant Information The following is a list of the interested parties to be notified of Council's decision: Judy Mead JPC/SM/WG Attachment 1 to CSD-011-15 In addition the liability insurance required for rental/use of Municipal venues, is an expense of AUTISM $1,800 per year. HOME BASE DURHAM Autism Home Base Durham Inc. 1188 Church Street August 10, 2015 Newcastle, ON L1 B 105 416-450-7716 Municipality of Clarington www.homebasedurham.c om Re: Request for Reconsideration of Community Grant twitter.com/HomeBaseDu rham Dear Mayor, Council and Community-Grant Committee, facebook.com/HB Dautism Home Base Durham provides arts, recreation and social programs for Adults with Autism to participate in, alongside their parents/caregivers in Clarington. The gym, swim, art and music programs are important lifelines for families who are incredibly xr isolated due to the behavioural, Board of Directors communication and sometimes cognitive challenges faced by the adult with autism in the family. Judy Mead, CFRE President In 2013 and again in 2014 we received a community grant for $2,500. Howard Smith, CA =r Treasurer This year we received $1,000. 1 am writing to request reconsideration. In the hope for continued support at Lynne Lyon the $2,500 level. Secretary Leveraging the Municipality's commitment, each year your support has been matched by gifts from the Baagwating Community Association, the Hayball Gordon Humphrey Foundation, Corporate Donors, and individual friends, family and neighbors Director Our member families pay an annual fee and help with fundraising through an annual appeal to their friends and families. Joe Neal, LL.B. Regional Councillor Ins spite of the subsidized use of the Newcastle Rec Centre's half Municipality of Clarington p� gym and our Director participation in the designated special needs pool time, this year we will have paid the municipality approx. $1,600 in fees. Jessica Vreugdenhil Director Todd Willsher Director A social club for Adults with Autism and the people who love them. A registered Canadian charity#82506 6442 RR0001 Autism Home Base Durham Inc. j 1188 Church Street Newcastle, ON L1 B 1 C5 AUTISM 416-450-7716 HOME www.homebasedurham.com twitter.com/HomeBaseDurham facebook.com/HBDautism BAS E We simply cannot grow or maintain our programming if our DU RMAM funding falls below current levels. Going forward we hope to expand our membership and service offerings. We are in discussion with Ontario Trillium Foundation for seed funding for a new Work and Volunteer Employment (WAVE) initiative modelled after a successful start-up program in Dovercourt near Ottawa. We will be visiting their program in September and (pending OTF funding) hope to develop individualized placements for our members in addition to our current recreational and social offerings. We realize the municipality doesn't have the resources to provide specific specialized programming to our members. And appreciate the attitudes and efforts of staff to accommodate our programs at the Newcastle Rec Centre. We subscribe fully to Clarington's commitment to accessible recreation. As parents and caregivers, we've spent our lives creating opportunities for our adult children to live full, well-rounded lives. Although we're relatively new (since 2013) and our membership is still small at 28, we hope you agree and believe as we do that the lives of these individual and families are worthy of your support. i I i i I i If additional Community Grants funding is available in 2015, please consider AV A maintaining your past level of support—with an additional allocation of$1,500. t f We are proud to continue to recognize your gift through our social media, website and print collateral materials. Thank you, Y' Judy Mead President Mobile 416.450.7716 A social club for Adults with Autism and the people who love them. A registered Canadian charity#82506 6442 RR0001 I i Attachment 2 to CSD-011-15 Municipality of Clarington Summary of Grant Information Applicant Organization: Home Base Durham Application #: 15-37 Date Received: January 29, 2015 Request for Reconsideration Received: August 10, 2015 Contact Name: Judy Mead The primary programs /services of the Organization are: • Multisport gym program including adapted cardio, ball skills, sportsmanship, social skills • Swim session including adapted aquafit • Arts program including adapted music, visual arts and drama / improv offerings Description of the program / service / event that the funding will be used for: Our activities provide relief to Clarington families living in isolation due to the challenges of supporting an adult with Autism. In 2015 we will continue to focus on expanding our membership, activities and schedule to encourage greater participation. The Organization intends to use the 2015 Community Grant Funds in the following manner: • Facilitator fees • Venue rentals • Insurance premium • Postage, printing Financial Summary: 2014 2015 Revenue $4,634.00 $ 8,294.00 Expenses $ 2,140.00 $ 9,390.00 Net $2,494.00 $ 1,096.00 Grant $ 2,500.00 $ 1,000.00 Additional Grant Request $1,500.00 for 2015 Final Net $ 4,994.00 $ 1,404.00