HomeMy WebLinkAboutOPD-008-15 Clarington
Operations
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Purpose and Administration Committee
Date of Meeting: June 22, 2015
Report Number: OPD-008-15 Resolution:
File Number: By-law Number:
Report Subject: 2015 Winter Budget Report
Recommendations:
1. That Report OPD-008-15 be received for information.
Municipality of Clarington Page 2
Report OPD-008-15
Report Overview
This report provides Council with an overview of the 2015 winter maintenance program costs
from January 1St to May 29th, 2015.
1 . Background
1.1. From January 1 st to May 29th the Operations Department incurred 5,016 hours of total
overtime for winter maintenance activities. The following is a comparison of overtime
costs for the same period over five years:
Over Double Lieu
Time Time Time Total
Year Hours Hours Hours Hours Cost
2011 2,204.5 1 ,213.0 1,211.5 r 4,629.0 $ 217,242.00
2012 1,589.0 357.5 1,022.0 '2,968.5 $ 128,255.47
2013 1,985.0 412.0 977.5 '3,374.5 $ 162,142.10
2014 3,917.0 1 ,511.0 753.5 6,181.5 $ 264,443.20
2015 2,591.0 1,234.5 1,190.5 5,016.0 $ 240,620.98
1.2 During the first four month period the Operations Department provided 45 responses,
which included 30 snow clearing; 2 freezing rain; 6 icy patches; and 7 for drifting/clean-
up. Please note in the following table the total number of our responses for the 2015
winter season compared to the previous four years.
Year Jan Feb Mar Apr Total
2011 19 17 8 - 44
2012 18 13 1 - 32
2013 14 17 6 2 39
2014 26 18 9 1 54
2015 17 19 8 1 45
2. Budget
2.1. For 2015 Council approved a winter maintenance budget of $1,924,533; plus $191,400
for sidewalks and parking lots and $50,000 for the Senior and Physically Disabled snow
clearing contract.
Municipality of Clarington
Report OPD-008-15 Page 3
2.2. Winter Maintenance:
As of May 29th, 2015 the following table illustrates the expenditures incurred.
Winter Control 2015 Budget 2015 Actual Variance
Winter Plow/Sand $ 1,585,564.00 $ 1,676,074.00 -$90,510
Winter Mtce Other $ 338,969.00 $ 444,783.00 -$105,814
Total: $ 1,924,533.00 $ 2,120,857.00 -$196,324
The variance of the 2015 winter annual maintenance budget to actual up to May 29th of
($196,324) includes an estimated sand/salt end of season inventory value of$175,500.
Included in the above total is the 2015 cost of$116,556 to provide winter maintenance
to unassumed developments, which is recovered from developers.
2.3. Sidewalk Snow Clearing Contract:
The total 2015 budget for this program is $191,400 with an actual expenditure of
$133,957 as of May 4th, 2015.
Below is a table of call-out statistics for this program from January 2011 to April 2015:
Year Jan Feb Mar Apr Nov Dec Total
2011 14 16 7 0 0 7 44
2012 12 12 1 0 0 6 31
2013 11 16 4 0 4 24 59
2014 22 17 7 0 3 4 53
2015 14 17 4 0 n/a n/a 35
2.4. 2014 - 2015 Senior Citizens and Physically Disabled Sidewalk Program:
The total budget for this program for 2015 is $50,000 with an actual expenditure of
$57,240 as of March 31St, based on the 297 registrants received.
Below is a table of call-out statistics for this program from January 2011 to April 2015:
Year Jan Feb Mar Apr Nov Dec Total
2011 8 12 3 0 0 7 30
2012 8 5 1 0 0 6 20
2013 4 11 4 0 1 9 29
2014 12 10 2 0 2 3 29
2015 9 13 3 0 n/a n/a 25
Municipality of Clarington
Report OPD-008-15 Page 4
2.5. 2014 — 2015 Senior Citizens and Physically Disabled Sidewalk Program Statistics:
Area 2014-2015 Season 2013-2014 Season
New Returning Total New Returning Total
Bowmanville 32 98 130 28 93 121
Burketon 0 1 1 0 1 1
Courtice 32 81 113 36 59 95
Enniskillen 1 1 2 0 2 2
Hampton 0 3 3 1 2 3
Newcastle 13 25 38 8 21 29
Newtonville 1 1 2 0 3 3
Orono 0 8 8 0 9 9
To to IS 79 218 297 73 190 263
3. Concurrence
Not Applicable
4. Conclusion
The current expenditure reflected in this report is based on year to date actual. Staff will
continue to provide storm updates to you throughout the fall and winter and will report to
Council in early 2016 on the costs of the 2015 winter maintenance program.
5. Strategic Plan Application
Not applicable.
i
Submitted by: ` Reviewed by: "`' -�
Fr' eA .M.R.,k J. Horvath Franklin Wu,
B. ., Q R.R.F.A Chief Administrative Officer
Director of Operations
Staff Contact: Fred Horvath, 905-263-2291 ext. 523
There are no interested parties to be notified of Council's decision.
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