HomeMy WebLinkAboutCSD-006-15 Oarbgton Staff Report #1
Community Services
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: Council
Date of Meeting: June 1 , 2015
Report Number: CSD-006-15 Resolution:
File Number: N/A By-law Number:
Report Subject: Canada 150 Community Infrastructure Program
Recommendations:
1. That Report CSD-006-15 be received;
2. That staff be authorized to complete an application to the Canada 150 Community
Infrastructure Program for the Garnet B. Rickard Recreation Complex Community Hall
Renovation at a total project cost of$910,000.00 (exclusive of net HST);
3. That, if the application is approved, the 50% municipal contribution of $455,000.00
(exclusive of net HST) be financed from the CSD Refurbishment reserve fund in the
amount of$227,500.00 and from the Community Services Capital reserve fund in the
amount of$227,500.00; and
4. That Council authorize the Mayor and CAO and/or Clerk to execute a contribution
agreement and any other documents required to formalize this funding opportunity.
Municipality of Clarington
Report CSD- 006 -15
Report Overview
e2
The Community Services Department is seeking approval to submit an application for the
Canada 150 Community Infrastructure Program that would see a renovation to the community
hall at the Garnet B. Rickard Recreation Complex.
1. Background
On May 15, 2015 the federal government announced the $150 - million national program
designed to invest in community infrastructure and to create a lasting legacy as Canada
prepares to celebrate the 150th anniversary of Confederation in 2017. FedDev Ontario is
now accepting applications for funding allocated at $44.4 - million over two years, to
rehabilitate, renovate and expand public infrastructure in Southern Ontario. Applications
will be accepted until 5 :00pm EDT on June 9, 2015.
Program eligibility requires the project fall into an eligible category, be for use by the
public, funded by the applicant a minimum of 50% (priority may be given to projects
funded by the applicant at 66.6 %) and be substantially complete by March 31, 2018,
2. Project Details
The Garnet B. Rickard Recreation Complex, originally constructed in 1988, is a key
community activity hub for residents of Clarington. As the home of the Clarington Sports
Hall of Fame Annual Gala and other municipal and community events, the community
hall is a key component of the spirit of our residents.
The project scope proposes an expansion of approximately 1,500 square feet onto the
south and/or west of the existing community hall area. The new space would
accommodate a larger commercial -style kitchen facility, expanded male and female
washrooms and the construction of a fully accessible washroom. Additionally the main
entrance to the community hall as well as all interior doors will be upgraded to enhance
accessibility. The existing community hall space will be renovated with new flooring,
accessibility to the stage area, bar renovation and interior finishes.
Based on the timing requirements outlined in the program application guide, the
preliminary project schedule is as follows:
Design consultant selection - May 2016
Project design - June to August 2016
Project tender - September to October 2016
Project start - November 2016
Project completion - March 2017
Municipality of Clarington
Report CSD -006 -15
3. Financial Considerations
Paae 3
The estimated total cost of the project is $910,000.00 (exclusive of net HST) including:
Construction
$700,000.00
Design
$105,000.00
Contingency
$105,000.00
Total
$910,000.00
Based on the requirement for 50% of the total cost to be funded by the applicant, the
municipal share of the project of $455,000.00 (exclusive of net HST) will be split at 50%
coming from the CSD Building Refurbishment reserve fund and the Community Services
Capital reserve fund.
4. Concurrence
This report has been reviewed by Nancy Taylor, Director of Finance who concurs with
the recommendations.
5. Conclusion
It is respectfully recommended that the project be approved for consideration and staff
be directed to complete and submit the application and related information for
consideration under this recently announced federal program.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by:
Kph P. Caruana,
ctor of Community Services
Reviewed by:�L
Franklin Wu,
Chief Administrative Officer
Staff Contact: George Acorn, Manager of Facilities, 905 - 623 -3379 ext. 2503 or
gacorn_CcD,clarington.net
Municipality of Clarington
Report CSD- 006 -15
The following is a list of the interested parties to be notified of Council's decision:
The Honourable Erin O'Toole, Minister of Veterans Affairs
CIO Constituency Office
54 King Street East
Bowmanville, Ontario
L1C 1N3
JPC /GAIWG
Page 4