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Corporate Services
Report
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Clerk at 905-623-3379 ext. 2102.
Report To: General Purpose and Administration Committee
Date of Meeting: May 25, 2015
Report Number: COD-011-15 Resolution:
File Number: CL2015-5 By-law Number: .•JJ
Report Subject: Quarry Bridge Rehabilitation
Recommendations:
1. That Report COD-011-15 be received;
2. That All Services Inc. with a total bid amount of $851,278.37 (net H.S.T. Rebate) being the
lowest responsible bidder meeting all terms, conditions and specifications of Tender
CL2015-5 be awarded the contract for Quarry Bridge Rehabilitation as required by the
Municipality of Clarington, Engineering Services Department;
3. That the total funds required in the amount of$919,000.00 (net HST Rebate) including
construction cost of$851,278.37 (net HST Rebate) and $67,721.63 (net HST Rebate)
contingency be drawn from the following accounts:
Structures Rehabilitation 110-32-330-83275-7401 $ 875,000.00
Roadside Protection 110-32-330-83338-7401 $ 44,000.00
4. That all interested parties listed in Report COD-012-15 and any delegations be advised of
Council's decision.
Municipality of Clarington
Report COD-011-15 Page 2
Report Overview
To request authorization from Council to award the contract for the Quarry Bridge
Rehabilitation as required by the Municipality of Clarington's Engineering Services
Department.
1 . Background
Tender specifications were provided by Engineering Services Department for Quarry
Bridge Rehabilitation.
Tender#CL2015-5 was prepared and posted on the Municipality of Clarington's
website. Notification of the availability of the document was posted on the Ontario
Public Buyer's Association website. Seventeen (17) companies registered as
downloading the document.
The Tender closed Wednesday, May 13, 2015.
2. Quarry Bridge Rehabilitation
Four (4) submissions were received in response to the tender call. Bids were reviewed
and tabulated (see Attachment 1). All submissions were deemed to be compliant.
After review and analysis of the bid by both the Engineering Services Department and
the Purchasing Services Division, it was mutually agreed that the low bidder, All
Services Inc. be recommended for the award of contract CL2015-5 for the Quarry
Bridge Rehabilitation. (See Attachment 2).
All Services Inc. has completed several projects for the Municipality of Clarington in the
past.
3. Financial and Budget Considerations
The total project cost is $919,000.00 (net HST Rebate). The amount includes the
construction cost of$851,278.37 (net HST Rebate) as well as $67,721.63 (net HST
Rebate) contingency.
Funding required for this project will be drawn from the following Engineering accounts:
Structures Rehabilitation 110-32-330-83275-7401 $ 875,000.00
Roadside Protection 110-32-330-83338-7401 $ 44,000.00
4. Concurrence
This report has been reviewed by Tony Canella, Director of Engineering Services, and
concurs with the recommendations.
Municipality of Clarington
Report COD-011-15 Page 3
5. Conclusion
It is respectfully recommended that All Services Inc. with the lowest compliant bid of
$851,278.37 (net HST Rebate) be awarded the contract for the Quarry Bridge
Rehabilitation requirements as per Tender CL2015-5.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
I �
Submitted by: Reviewed by-6
Y
ie Marano, H.B. Sc., C.M.O. Franklin Wu, F
Director of Corporate Services Chief Administrative Officer -
Nancy Taylor, BBA, CPA, CA.,
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson @clarington.net
Attachments: Attachment 1 —Tabulation of Bid Summary
Attachment 2 — Memo from Engineering Services Department
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
MM/DF/sm
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Attachment 1 to
Municipality of Clarington Report COD-011-15
Clarboon
Municipality Of Clarington
SUMMARY OF BID RESULTS
a �
Tender CL2015-5
QUARRY BRIDGE REHABILITATION F
Bidder Total Bid Total Bid
(including HST) (net HST Rebate)
All Services Inc. $945,307.15 $851,278.37
GMP Contracting $999,542.07 $900,118.59
Clearwater Structures Inc. $1,045,482.21 $941,489.12
Anscon Contracting Inc. $1,086,947.90 $978,830.25
Attachment 2 to
Report COD-011-15
Ciff-M-910—fl'
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MEMU
TO: David Ferguson, Purchasing Manager
FROM: Ron Albright, Assistant Director, Engineering Services
DATE: May 14, 2015
! RE: Quarry Bridge Rehabilitation
CL2015-5
The Engineering Services Department has reviewed the submissions for CL2015-5 and
offers the following comments.
The project includes the rehabilitation of Quarry Bridge on Baseline Rd, east of Simpson
Ave, Bowmanville. The work includes widening of the sidewalk, replacement of the
guide rails, repairs to the bridge deck, and re-surfacing.
The low bidder on this contract was All Services Inc. Based on past experience with this
contractor, we recommend award of the contract to All Services Inc. in the amount of
$945,307.15, inclusive of HST, or $851,278.37 net of HST rebate.
A total contingency amount of approximately 8% of construction costs is being carried.
Therefore, including contingencies and net HST costs, the Engineering Department
advises of the following project cost breakdown.
Quarry Bridge Rehabilitation,
CL2015-5 2 May 14, 2015
Construction Cost, Based on Low Bid (net of $851,278.37
HST)
Contingencies (net of HST) $ 67,721.63
Total Cost $ 919,000.00
Budget Amount
Structures Rehabilitation,
110-32-330-83275-7401 $875,000.00
Roadside Protection
110-32-330-83338-7401 $44,000.00
Estimated Unexpended Budget $0.00
Additional Funding Required $0.00
* A more detailed breakdown to be provided to Finance to provide
necessary information for tracking of Tangible Capital Assets (TCA).
Considering all costs, the project is within budget and the Engineering Dept
recommends that the Purchasing Dept. move forward with award of the contract based
on the above apportionments. Should you have any further questions, please feel free
to contact the undersigned.
Regards, ✓_� _--
Ron Albrig t, P. Eng.
Assistant Director, Engineering Services
RA/sb/dv
Pc: Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services
Quarry Bridge Rehabilitation,
CL2015-5 3 May 14, 2015
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