HomeMy WebLinkAbout2015-03-10 Minutes
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday March 10, 2015
(Not yet approved by committee)
In Attendance –
Gord Lee, Chair, Arena Manager, Bryan Wiltshire
Carol Little, Gord Blaker, Gary Oliver, Susan White, Shea-Lea Latchford, Regional Councillor,
Willie Woo, Local Councillor, Wendy Partner.
Regrets
– Jay Summers
1. Call to Order
– 7:10 P.M. The chair welcomed all the returning committee members and
introduced and welcomed to our new member Susan White. As this was the first official
meeting of the new committee for the 2015 through 2018 term, Councillors’ Woo and
Partner were asked to hold an election of office for the positions of Chair and Vice-Chair.
Prior to the election, Acknowledgement was given to former committee member and vice
– chair, Larry Burke. Larry did not re-apply for this term. Recognition was given to his
20 years serving on the management board 1995 TO 2014.
Nominations for Chair
– Gord Lee was nominated to return as the chair. No other names
were brought forward. Nominations were closed. Gord Lee was returned to the position
of Chairman for the serving term of this management board.
Nominations for Vice-Chair
– Two members were nominated for Vice-Chair; Gary
Oliver and Gord Blaker. Gary declined the opportunity to participate in the election for
the position. No other names were brought forward. Nominations were closed and Gord
Blaker was elected as vice-chair.
Request for a recording secretary was brought forward; with no volunteer coming
forward. The chair will continue to record the minutes for the time-being.
2. Adoption of MinutesMotion # 15-006 THAT:
– was proposed - The minutes of
February, 10, 2015 be accepted, as presented
Moved by: Seconded
Shea-Lea Latchford by: Gary Oliver
(2)
CARRIED
3.Arena Manager’s Report
– Bryan advised the heater for the Olympia Room had been
replaced by the municipality’s Operations Department and the room was now functioning
at normal temperatures. The hockey season was quickly coming to an end; one Newcastle
Rep team remained in the playoffs and the house league teams were winding down their
season. Minor Hockey ice contracts continued through to the last week-end of March.
Our Herman Valckx Memorial Volunteer Appreciation Public Skate was scheduled for
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Sunday March 29, 2015 and the Valckx family had acknowledged they would be in
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.
attendanceBryan was also attempting toput together a midget alumni game for April 4.
However, it is getting more difficult to get enough of our former midget players back on
skates for an exhibition game. In previous years, both of these events raised funds for the
Durham Region Heart and Stroke Foundation, in memory of Mr. Valckx.
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Bryan also advised of the ice removal plans for April 4, week-end, the start-up of the
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Men’s Ball Hockey for April 12 and Clarington Minor Lacrosse’s schedule would
commence mid April. Further, he brought us up to date on the jackets and sweaters
ordered for staff. We will be able to start the fall season with all our staff being
recognizable to the public.
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4. Financial Report
– Accounts Receivables were provided for Y.T.D. Feb. 28, showing
$76,660.45 outstanding – 55% ($40,515.00 current). Bryan brought the committee up to
date on payments that had been received since month-end. An income statement Y.T.D.
was also provided. However, with this the first meeting of the newly appointed board,
there was no forecast budget approved, as yet.
Regarding the 2015-16 budget forecast, discussions took place and an increase in ice
rates was brought forward. Utility Services continue to increase; minimum wages will
increase again in the fall and our payroll was still to be determined for 2015. With Bryan
being excused from the meeting, his wages were discussed, as well. Councillor Partner
provided information from the municipality’s H.R. Dept. on current wage increase
policies in force.
Motion# 15-007
With this information provided, was proposed:
THAT:
The chair meets with our arena manager for a job evaluation and wage
discussion. Also, that a 1 ½ to 2% ceiling be placed on wage increases, if merited.
(3)
Further, ice rates for the fall, spring 2015-16 seasons are increased by 4-5 % and our
budget forecast be completed for year 2015.
Moved Seconded
by: Gord Blaker by: Councillor Partner
CARRIED
Further to this motion, the chair suggested and invited Gord Blaker, the newly elected
vice-chair to take part in the meeting with Bryan.
5. Round Table Open Discussion
- The chair advised that the municipality had removed a
considerable amount of snow from our parking lot, providing us with a much better
winter parking situation. Also, additional lighting had been installed on the north wall of
the building – two items that had been required and requested. Gord had sent a thanks to
Mr. Horvath for looking after these. At Sue White’s request, Bryan would make
arrangements to give her a tour of the building at her convenience. They would arrange a
time, convenient to both.
Discussion took place on the declining sales at our snack bar. Suggestions were requested
to be brought forward from all. Further discussions on the snack bar will take place at our
next two summer meetings. Minimum wage increasing again in the fall will add more
costs to our snack bar payroll. There is a need to find a few unique food products to
attract customers.
6.Next MeetingTuesday April 14, 2015 – 7:00 P.M.
–
7. AdjournmentMotion # 15- 008 –
–
Moved Seconded
by: Councillor Woo by: Carol Little
CARRIED