HomeMy WebLinkAbout2014-09-09 MInutes
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday September 9 th, 2014
(Not yet approved by committee)
In Attendance – Gord Lee , Chair, Carol Little, Shea-Lea Latchford, Gord Blaker, Gary Oliver, Jay
Summers, Councillor Wendy Partner, Arena manager, Bryan Wiltshire.
Regrets – Regional Councillor, Willie Woo and Vice- Chair Larry Burke.
Call to Order – 7:05 P.M.
Kristen Blaker attended our meeting to bring members up to date on our web-site construction.
She requested additional information to input. In particular, photos and sponsors. Bryan will
work with Kristin to keep the web-site up to date. Team photos, did you know items, arena
history, etc.
1.Adoption of Minutes – Motion # 14-028 was proposed: THAT: The minutes of August
12, 2014 are approved with a typo correction of the word “overhaul” in item # 2, first
paragraph.
Moved by: Shea-Lea Latchford Seconded by: Carol Little
CARRIED
2.Arena Manager’s Report – Following –up from our August meeting, Bryan advised that
the outside of the arena had been painted and a second coat was required on a partial
area of the walls. Thiis would be completed before opening. Also, the shower doors had
been ordered from Bowmanville Glass and he was waiting installation.
With a re-scheduling of the NVMHA, they had been forced to relinquish 1 hour of ice
time on Saturday evenings. This brought Scott Turner’s ice time back to 10:00 p.m. and
(2)
an earlier finish to the evening schedule. Saturday’s ice schedule now finishes at 11:00
p.m. unless a late rental is requested.
3.Financials – Accounts Recievable were presented at $8,211.76. Bryan advised of two
corrections in this report. 1) The $1,226.04 showing against Lighthouse Church was
incorrect and they did not have any outstanding debt. And, #2) Newcastle Ball Hockey
had recently paid their invoice. The cheque was deposited after the A/R had been
prepared. The chair advised he would follow-up with our bookkeeper on both entries.
Discussion regarding Mike Stacey’s outstanding invoice from the Viper’s Summer Ball
Hockey League took place and the following motion was proposed:
Motion # 14-029 – THAT: The Chair writes and sends by registered mail, a letter
outlining Mr. Stacey’s outstanding debt of $492.26 and informing him that legal action
will be forthcoming; should he not make immediate arrangements to attend to this
debt. Further, his part-time position as a ball hockey referee in our summer house
league will be not be available next summer; should we have to take action on this
outstanding debt.
Moved by: Jay Summers Seconded by: Shea-Lea Latchford
CARRIED
Of Note: Following our meeting, Jay Summers advised a $150.00 payment was
forthcoming from Mr. Stacey and he was in conversation with Mike to collect the
balance. The chair’s letter to this party will be postponed until Jay’s report at our next
meeting.
An income statement was also provided for YTD August 31, 2014 showing a deficit of
$12,598.69 on revenue of $148,115.69. With the fall/ winter season starting up, this
deficit would soon reverse itself. Contract hockey commences September27th.
4.New Business – A review of our snack bar operation took place, with a few changes
being discussed and/or implemented. Bulk candy will now only be sold in $1.00 and
$2.00 bags. – 17 pieces to a $1.00 bag and 35 pieces to a $2.00 bag. To be counting out
.50c worth of selected candy at an intermission only slows down our service to other
patrons, Also, Energy Bars and Onion Rings will be added to our snack mix. With Tim
Horton’s just down the road, there is a concern for the quality of coffee we are serving,
(3)
5.Gary Oliver offered to take a look at a K-Cup operation and bring info back to the
members.
Outdoor signage, particularly for Edward Street exposure is needed. Gord Lee has
offered to obtain quotes and or, suggestions and bring them back to the members. This
would be a budget consideration for year 2015.
6.Next Meeting – Tuesday October 14, 2014
7.Adjournment – Motion # 14-030 was proposed: THAT: The meeting is adjourned.
Moved by: Jay Summers Seconded by: Gord Blaker
CARRIED