HomeMy WebLinkAbout2014-08-12 Minutes
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday August 12, 2014
(Not yet approved by committee)
In Attendance – Gord Lee, Chair Larry Burke, Vice – Chair
Bryan Wiltshire, Arena Manager, Gord Blaker, Carol Little, Gary Oliver, Regional
Councillor, Willie Woo, Local Councillor , Wendy Partner
Regrets – Jay Summers & Shea –Lea Latchford
1. Adoption of Minutes – Motion # 14 – 024 was proposed: THAT: The
minutes of July 8, 2014 are approved , as presented.
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Moved by: Gary Oliver Seconded by: Carol Little
CARRIED
2.Arena Manager’s Report – Bryan advised: Cimco Refrigeration had been in to
service the compressors – Unit one requiring a complete over hall, which we had
budgeted for and unit two; minor service. The ice plant was now ready for start-
up, which is scheduled for September 8, 2014. The first ice rental was scheduled
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for September 20. Further, Bryan suggested he and Kevin, his part-time
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employee could re-paint the outside walls of the building, prior to start-up. The
building had already been power washed and needed painting. Rona Hardware
had quoted $160.00 per 5 gallon pail for paint.
Motion # 14- 025 was proposed:
THAT: Paint be purchased from John at Rona Hardware and we have Bryan and
Kevin paint the outside of the building, prior to start up.
Moved by: Councillor Partner Seconded by: Gord Blaker
CARRIED
(2)
Bryan also advised that approval had not yet been given for him to proceed with
obtaining the new, full size shower doors. Quotations had been submitted to the
board, earlier in the year. ($1,800.00, approximately).
Motion # 14- 026 was proposed: THAT: Bryan contact Bowmanville Glass
and confirm our quotation, then proceed; providing the cost remains under
$2,000.00.
Moved by: Gary Oliver Seconded by: Carol Little
CARRIED
3.Snack Bar Discussion – Hours of operation, staffing, managing and product
selection were all discussed. Gary Oliver offered to manage and supervise the
staff and the hours of service – making sure their nightly receipts balanced and
the snack bar ran efficiently. Bryan would be his back-up – together they would
interview and hire the staff. Gord Lee would continue to purchase the supplies
and deposit the receipts. Bryan would also attempt to have a closer
communication with minor hockey, as to games scheduled vs. practices. Games
bring revenue, practices are seldom worth opening for. With Tim Horton’s just
around the corner and everyone now travelling with a coffee mug on board, it is
more difficult to generate profit at the snack bar. Sales continue to decrease
annually.
4.Financials - An income statement was provided for YTD July 31, 2014
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showing revenue at $146,356.22 – 44.5% of 2014 forecast. Total expenses YTD
were at 48.25% - ($148,952.28). Accounts receivable were minimal for this time
of year - $5,200.00.
5.Website Discussion - Gord Blaker brought us up to date on the Website
progress and requested further input from the board members for content. I.E.
Info page, sponsors, links to user groups, topics of interest, etc. Further
discussions to follow.
6.Next Meeting – Tuesday September 9, 2014
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7.Adjournment – Motion # 14- 027 was proposed: THAT: The meeting is
adjourned
Moved by: Carol Little Seconded by: Gord Blaker
CARRIED