HomeMy WebLinkAboutEGD-009-15 Clarington
Engineering Services
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Purpose and Administration Committee
Date of Meeting: April 20, 2015
Report Number: EGD-009-15 Resolution:
File Number: By-law Number:
Report Subject: Clarington Fields Washroom
Recommendations:
1. That Report EGD-009-15 be received for information.
Municipality of Clarington
Report EGD-009-15 Page 2
Report Overview
This report is to provide Council information on the future construction of a washroom building
at Clarington Fields.
1 - Background
1.1. At the March 2 and 5, 2015 Council meetings the following resolution was passed;
"That $150,000 per annum, from the tax levy, be transferred to the Engineering Parks
Capital Reserve Fund; and
That staff be directed to report back to the first General Purpose and Administration
Committee meeting in April following the Strategic Plan meeting regarding options;
including washrooms at the Clarington Fields;"
1.2 On March 10, 2015 a Strategic planning session with Council and staff was held. Many
ideas were discussed and noted. Several comments were made about the importance
of developing more recreational trails, parks on the waterfront and leash free parks.
There was also discussion about advancing the construction of a washroom building at
Clarington Fields.
1.3 The Ultimate Development Plan for Clarington Fields (attachment 1) shows a
washroom/office/change room building located between the ball and soccer field
portions of the site. The intent was to install the washroom/office/change room building
in conjunction with the future soccer fields. This would provide a centrally located
building in the ultimate build out of the park. Washroom access for park users in the
interim was provided at the Indoor Soccer Building via access doors to the washrooms
from outdoors.
The first phase of Clarington Fields was constructed in 2005 and consisted of four
championship ball fields. The second phase of development consisted of a single
lighted football/soccer field in 2007. Several interim soccer fields have also been
constructed on the north and west sides of the Indoor Soccer building but those fields
will be removed when future indoor recreation and parking is constructed at the site.
Additional permanent soccer fields, parking lots, and a washroom building for Clarington
Fields are included in the Engineering Services Department capital forecast.
1.4 Staff has investigated the option of renting or purchasing a portable washroom/trailer for
Clarington Fields. The washroom/trailer would have two individual washrooms equipped
with a toilet, vanity, and sink. The cost to rent a washroom/trailer would be
approximately $1,200 per month including once per week cleaning and pump out.
Based on a 20 week season the annual rent cost would have been $6,000.
The cost to purchase a similar washroom/trailer would be $21,200 for the trailer and
approx. $10,000 for set up and landscaping to make it more aesthetically pleasing.
Monthly costs for cleaning, pump out, hydro and refilling the fresh water tank were extra.
Municipality of Clarington
Report EGD-009-15 Page 3
2. Proposal
2.1 The original concept plan for Clarington Fields included a washroom building with male
and female washrooms with multiple stalls, an office with a separate washroom for park
staff, and an equipment storage garage. In 2006 the Clarington Tiger Cats Football Club
requested football change rooms also be considered as part of the future building. The
cost to add football change rooms was estimated to be $435,000 plus tax. The Tiger
Cats executive considered a fundraising campaign to finance the change rooms but
have not pursued it since. They currently use the change rooms in the Indoor Soccer
Building when required for their summer rep leagues.
A portable washroom/trailer could provide a temporary facility with two individual
washrooms. It would be an upgrade to port-a-potties but would still not provide a good
quality facility for a site like Clarington Fields. The funding required for a temporary
facility would be better directed towards a permanent washroom building in the future.
To advance a permanent washroom building at Clarington Fields staff could utilize the
$150,000 provided from tax levy in the 2015 budget along with the anticipated $150,000
from 2016 to construct a washroom building in 2016, without an office or change room.
The estimated cost would be $400,000 so additional funding of approximately $100,000
would be required from another source, such as Development Charges. The washroom
building could be designed so that an office and change rooms could be added in the
future if desired.
3. Concurrence
This report has been reviewed by Nancy Taylor, Director of Finance who concurs with
the recommendations.
4. Conclusion
It is respectfully recommended that a washroom building for Clarington Fields Park be
considered in the 2016 Capital Budget pending availability of funding.
Municipality of Clarington
Report EGD-009-15 Page 4
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan goal of
investing in infrastructure.
Submitted b t' s --
y: �_.. Reviewed by:
A.S. Cannella, C.E.T. Franklin Wu,
Director of Engineering Services �hl Chief Administrative Officer
Staff Contact: Peter Windolf, Manager Park Development, 905-623-3379 ext. 2307 or
pwindolf @clarington.net
Attachments:
Attachment 1 — Ultimate Park Development Plan
PW/ASC/nl
O Lf) r
4- G
i
V W
t
1'
O
SX s
.
M
-Z x
M
z
t foa>19 nag
r r �
r
W P Legend
G Phase i
i
6� 1 Four Ball Diamonds-Existing
Phase 2
Football Field-2006
,. r77777 Phase 3
� Washroom/OFtice/FOOdail Building
+0+ Pt--4
Soccer Flelds Additional Parking
and Nature trails
pM
V
O
aaringlon Fl*el&
C Ultimate Park Development
TM
Future Phases - Concept Plan