HomeMy WebLinkAboutCOD-009-15 Clarington
Corporate services
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Purpose and Administration Committee
Date of Meeting: April 20, 2015
Report Number: COD-009-15 Resolution: GPAr- '_6LjO_ �5
File Number: CL2015-7 By-law Number:
Report Subject: Boundary Road Rehabilitation
Recommendations:
1. That Report COD-009-15 be received;
2. That Coco Paving Incorporated with a total bid amount of $432,992.72 (net H.S.T. Rebate)
being the lowest responsible bidder meeting all terms, conditions and specifications of
Tender CL2015-7 be awarded the contract for Boundary Road Rehabilitation as required by
the Municipality of Clarington, Engineering Department;
3. That the total funds required in the amount of$476,000.00 (net HST Rebate) including
construction cost of$432,992.72 and $43,007.28 contingency be drawn from the following
account:
Boundary Road Rehabilitation 110-32-330-83435-7401 $ 476,000.00
4. That all interested parties listed in Report COD-009-15 and any delegations be advised of
Council's decision.
Municipality of Clarington
Report COD-009-15 Page 2
Report Overview
To request authorization from Council to award the contract for Boundary Road Rehabilitation
as required by the Municipality of Clarington's Engineering Department.
1 . Background
Tender specifications were provided by Engineering Department for Boundary Road
Rehabilitation.
Tender#CL2015-7 was prepared and posted on the Municipality of Clarington's
website. Notification of the availability of the document was posted on the Ontario
Public Buyer's Association website and the Daily Commercial News. Nine (9)
companies registered as downloading the document.
The Tender closed Wednesday, April 1, 2015.
2. Boundary Road Rehabilitation
Six (6) tenders were received in response to the tender call. Bids were reviewed and
tabulated (see Attachment 1). All submissions were deemed to be compliant.
After review and analysis of the bid the Engineering Department and Purchasing
Services mutually agreed that the low bidder, Coco Paving Inc. be recommended for the
award of contract CL2015-7 for Boundary Road Rehabilitation work as required by the
Municipality (see Attachment 2).
Coco Paving Inc. has completed several projects for the Municipality of Clarington in the
past.
3. Financial and Budget Considerations
The total project cost of$ 476,000.00 includes the construction costs of $432,992.72
(net H.S.T. Rebate), the total bid from Coco Paving Inc., and project contingency of
$43,007.28 net H.S.T. Rebate).
Boundary Road Rehabilitation $ 476,000.00
110-32-330-83435-7401
4. Concurrence
This report has been reviewed by Tony Canella, Director of Engineering Services, and
concurs with the recommendations.
Municipality of Clarington
Report COD-009-15 Page 3
5. Conclusion
It is respectfully recommended that Coco Paving Inc. with the lowest compliant bid of
$432,992.72 (net H.S.T. rebate) be awarded the contract for Boundary Road
Rehabilitation as per Tender CL2015-7.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: /f., Reviewed by: ;'lf '
Marie Marano, H.B. Sc., C.M.O. /Franklin Wu,
Directo1 of Corporate Services Chief Administrative Officer
Nancy ay r, BB A, CA.,
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson@clarington.net
Attachments: Attachment 1 — Tabulation of Bid Summary
Attachment 2 — Memo from Engineering
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
MM/DF/sm/cb
Attachment 1 to
Municipality of Clarington Report COD-009-15
cltvi"11
Municipality of Clarington
SUMMARY OF BID RESULTS
Tender CL2015-7
BOUNDARY ROAD REHABILITATION
Bidder Total Bid Total Bid
(net HST Rebate) with HST included
Coco Paving Inc. $432,992,72 $480,819.35
Brennan Paving & Construction $499,667.29 $554,858.53
Ashland Paving Ltd. $505,200.39 $561,366.54
Dekeyser Excavating Ltd. $526,393,.08 $584,536.34
All Services Inc. $759.569.20 $819,116.66
Blackstone Paving Construction Limited $809,642.67 $899,072.54
Attachment 2 to
Report COD-009-15
Claffingion
MEMO
TO: David Ferguson, Purchasing Manager
FROM: Ron Albright, Manager, Infrastructure and Capital Works
DATE: April 9, 2015
RE: Boundary Road Rehabilitation
CL2015-7
The Engineering Services Department has reviewed the submissions for CL2015-7 and
offers the following comments.
The project includes the rehabilitation of Boundary Road between Highway 35 and
Highway 115 at the north limit of the Municipality. The scope of work includes
pulverizing the existing surface treatment and placing new hot mix asphalt.There is a
section of full excavation that will increase the sight lines and improve safety.
Based on past experience with this contractor, we recommend award of the contract to
Coco Paving Inc. in the amount of$480,819.35, inclusive of HST, or$432,992.72 net of
HST rebate.
Under the Boundary Road Agreement with the City of Kawartha Lakes, the Municipality
of Clarington is responsible for maintaining Boundary Road between Highway 35 and
Highway 115. Any capital expenditures in excess of$10,000 shall be shared 50/50
between the City of Kawartha Lakes and the Municipality of Clarington. Both
municipalities have included this work in the 2015 capital budgets, and the funding was
approved by both Councils. Upon completion of the project, the Municipality of
Clarington will recover 50% of the total project costs from the City of Kawartha Lakes,
A contingency amount of approximately 10% of construction costs is being carried.
Therefore, including contingencies and net HST costs, the Engineering Department
advises of the following contract cost breakdown. Funding for the project will come from
the Boundary Road Rehabilitation account.
1111d( !"111d CUIV 01 k0lMlirs
t;U!01 b-1 ? April 10, 2015
Construction Cost, Based on Low Bid (net of $ 432,992.72
HST
Contingencies (net of HST) $ 43,007.28
Total Cost $ 476,000.00
Budget Amount
Boundary Road Rehabilitation
110-32-330-83435-7401 (2015) $ 476,000.00
Estimated Unexpended Budget $0.00
Additional Funding Required $0.00
* A more detailed breakdown to be provided to Finance to provide
necessary information for tracking of Tangible Capital Assets (TCA).
Considering all costs, the project is within budget and the Engineering Dept
recommends that the Purchasing Dept. move forward based on the above
apportionments. Should you have any further questions, please feel free to contact the
undersigned.
Regards,
Ron Albright, P. Eng.
Manager, Infrastructure and Capital Works
RA/sb/nl
Pc: Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services
Fred Horvath, Director of Operations
Rosalie Brent, Manager of Accounting Services
UhdUu and Culvert ReVnim.
CL20i5 3
'1 April 10. 20iS
Ilk
all, M1-0
jj
vi
WA
fill
It
jp
LU
!
�