HomeMy WebLinkAboutCLD-008-15 ClarhWn
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Purpose and Administration Committee
Date of Meeting: February 23, 2015
Report Number: CLD-008-15 Resolution Number:
File Number: C12.GE By-law Number:
Report Subject: Appointments to Various Boards & Committees — 2015-2018
Recommendations:
1. That Report CLD-008-15 be received;
2. That the Committee consider the applications for appointment to the various boards and
committees, and that the vote be conducted to appoint the citizen and Council
representatives to the various boards and committees, in accordance with the Appointment
to Boards and Committees Policy;
3. That, if the Committee chooses to extend the term of Ms. Barrie, Section 8 of the Terms of
Reference for the Clarington Accessibility Advisory Committee be waived in order to allow
the appointment of a member for a third term;
4. That the Municipal Clerk's Department be authorized to advertise for any remaining
vacancies; and
5. That all interested parties listed in Report CLD-008-15 and any delegations be advised of
Council's decision.
Municipality of Clarington
Report CLD-008-15 Page 2
Report Overview
This report is intended to provide background information, regarding vacancies on various
boards and committees to assist in the appointment process.
1 . Background
The Municipality of Clarington has several Boards, Committees and appointments which
expire with the term of Council.
Accordingly, the Municipal Clerk's Department placed an advertisement in the following
local papers:
Clarington This Week— January 28 and February 5
Orono Weekly Times — January 28 and February 5
In addition, the advertisement was placed on the Municipality's Website,
www.clarington.net. Current members of all boards and committees were contacted
about the vacancies as well.
As per the new "Appointment to Boards & Committees Policy", the applications have
been forwarded to the appropriate staff liaison to complete a matrix for each
board/committee for the citizen appointments. The matrix has been attached at the front
of each of the applications for the respective boards and committees.
2. List of Applicants
The applications have been circulated confidentially under separate cover as they contain
personal information. Below is an alphabetical listing of the various Boards and
Committees and applicable information.
Please note that an asterisk preceding the applicant's name indicates that the person is
presently a member of the Board or Committee.
"LATE" following the name indicates the application was received past the deadline of
February 11, 2015 at noon.
A space has also been left to indicate the necessary Council representative
appointments.
Municipality of Clarington
Report CLD-008-15 Page 3
Abandoned Cemeteries Board
7 citizens and 1 Council Representative
Angelique Ball (LATE)
John Bate***
Laura Suchan***
Todd Taylor
Kim Vaneyk***
Council Re :XX
Accessibility Advisory Committee
6 citizens, of which: 4 members shall be persons with disabilities; 1 member at
large, interested in issues related to persons with disabilities; 1 member (parent)
representing children with disabilities; and 1 Council Representative.
Sally Barrie*** (See note below)
Shea-Lea Latchford***
Andre O'Bumsawin (LATE)
John Sturdy
Jacquie Watchorn (LATE)
Council Rep: XX
NOTE: The Terms of Reference states that "the length of term for Committee
members will be four years, corresponding with the term of Council, or until their
successors are appointed. A Committee member may have their membership
renewed by Council for a further three year term but may not serve longer than
six consecutive years." Ms. Barrie was appointed in 2007 and again in 2011.
Should Council wish to appoint Ms. Barrie for a further term, Section 8 of the
Terms of Reference will need to be waived.
Municipality of Clarington
Report CAD-008-15 Page 4
Agricultural Advisory Committee
10 members: agricultural representatives of various farming interests (beef,
dairy, apple, greenhouse, cash crops, hog, poultry, etc.), 1 of which is a
representative of the Durham Federation of Agriculture (DFA) and 1 Council
Representative.
Tom Barrie***
Eric Bowman***
John Cartwright***
Les Caswell***
Jennifer Knox*** (LATE)
Brenda Metcalf***
Donald Rickard***
Ted Watson***
Henry Zekveld
As per Resolution #C-105-13, Council will "stagger the terms of members, by
appointing half of the membership every two years, for four year terms. To
initiate the staggered terms, the following were previously appointed for a two
year term expiring in 2016:
Elgin Greenham
DFA Rep(s): Mary Ann Found (until 2016)
Tim Sargent (Alternate) (until 2016)
Council Rep: XX
NOTE: Only eight persons are required, however it has been past practice to
appoint up to 12 members. Therefore it would be advisable to appoint five
members for a four year term and four members for a two year term.
Committee of Adjustment
6 citizens
Paul Allore***
John Bate***
Andre O'Bumsawin (LATE)
Bonnie Seto
John Sturdy
Todd Taylor
Jim Vinson***
Gord Wallace
Anthony Wood
Ganaraska Forest Recreational User Committee
1 citizen
Sharon Foster
Valerie Henderson
NOTE: This is appointment is for a one year term.
Municipality of Clarington
Report CLD-008-15 Page 5
Clarington Heritage Committee
Minimum of 5 members, maximum of 12 members, including representative from
Newcastle Village and District Historical Society, representative from Clarington
Museums and Archives, + 1 Council Representative
Tracey Ali***
Steven Conway
Joseph Earle***
Victor Suppan***
Todd Taylor
Newcastle Village and District Historical Society Reps.:
Robert Malone
Myno Van Dyke (alternate)
Clarington Museums and Archives Representative — to be appointed later.
Council Rep: XX
Livestock Valuers
2 citizens
James E. Coombes***
Milton Dakin
Brad Found
Brian Souch
Arnot R. Wotten Sr.
Museums and Archives Board
Maximum of 12 voting members including 2 citizens per ward, 1 Representative
of Friends of the Museum, 1 Representative of Newcastle Historical Society, + 2
Council Representatives
Ward 1
Olinda Casimrio (LATE)
Marilyn Morawetz***
Ward 2
Bonnie Seto***
John Sturdy
Friends of the Museum Rep: Susan Laing*** (See note below)
Council Rep: XX
Council Rep: XX
NOTE: The Museums and Archives Board governance policy states that a
member cannot sit for more than nine consecutive years. Ms. Laing has been
appointed to the Board, consecutively, since 2000.
Municipality of Clarington
Report CLD-008-15 Page 6
Newcastle Arena Board
7 citizens and 2 Council Representatives
Gord Blaker***
Shea-Lea Latchford***
Gordon Lee***
Carol Little***
Gary Oliver***
Jay Summers***
Todd Taylor
Susan White
Council Rep: XX
Council Rep: XX
Orono Arena Community Centre Board
2 citizens residing within the former Township of Clarke + 1 Council
Representative
Jackie Moore***
Council Rep: XX
Council Rep: XX
Pound Keepers
2 positions
Arnot R. Wotten Sr. ***
Property Standards Committee
6 citizens
Patricia Brazeau***
Todd Taylor
Anthony B. Wood***
Public Library Board
7 citizens + 2 Council Representatives
Brenda Carrigan***
Kerri Davis***
Terri Gray
Judy Hagerman***
Janice Jones
Bradley Phillips
Gail Rickard***
Jacob Vander Schee***
Marie Visser
Sarah White
Council Rep: XX
Council Rep: XX
Municipality of Clarington
Report CLD-008-15 Page 7
Samuel Wilmot Nature Area Management Advisory Committee
Minimum of 8 citizens + 1 Council Representative
Michael Apt
Leo Blindenbach***
Patrick Bothwell
Jim Cleland***
Suzanne Land***
Melanie McArthur***
Kate Potter (LATE)
Brian Reid***
Council Rep: XX
3. Solina Hall Board
By-law 2008-038 establishes the Solina Hall Board as Municipal Service Board, and
establishes the Terms of Reference. The composition of the board is comprised of seven
members, including two Council representatives. The Municipal Clerk's Department has
been advised that the following community members' names have been submitted to be
appointed:
• Jennifer Bowman
• Herb Tink
• Ron Whitbread
• Bev Whitbread
• Karen Dair
As a Municipal Service Board, the members, including two Council Representatives, should
be appointed by Council.
4. Tyrone Hall Board
Tyrone Hall Board was established as a Municipal Service Board, by
By-law 2008-039. The By-law states that the Board's composition shall be comprised of 15
members, including two Council representatives. At the time of writing, the Municipal
Clerk's Department has not been informed of the community members' names. Therefore,
the only appointments to be made at this time are two Council representatives.
Municipality of Clarington
Report CLD-008-15 Page 8
5. Appointments of Councillor Representatives
The following Boards and Committees require Council representatives only (i.e. no citizens
are appointed from the Municipality of Clarington):
Name of Board/Committee Number of Council
Representatives
Bethesda House 1
Bowmanville BIA 1
Bowmanville CIP 1
Bowmanville Santa Claus Parade 1
Clarington Older Adult Centre Board 2
Darlington Site Committee 2
Durham Strategic Environmental Alliance 1
Friends of Second Marsh 1
Hampton Hall Board 1
Newcastle BIA 1
Newcastle Village CIP 1
Newcastle Village Community Hall Board 2
Orono BIA 1
Orono Cemetery Board 1
Orono CIP 1
St. Mary's Cement Community Relations Committee 1
Visual Arts Centre 1
Youth Advisory Committee 1
6. Concurrence
Not Applicable
7. Conclusion
It is recommended that the Committee consider the applications for appointment to the
various boards and committees.
If the Committee chooses to extend the term of Ms. Barrie and appoint her to the
Clarington Accessibility Advisory Committee, it is recommended that Section 8 of the
Terms of Reference be waived in order to allow the appointment of a member for a third
term.
In light of the lack of applicants to some of the boards and committees, it is
recommended that the Municipal Clerk's Department be authorized to advertise for any
remaining vacancies.
Municipality of Clarington
Report CLD-008-15 Page 9
8. Strategic Plan Application
Not applicable.
J'
Submitted by: Reviewed by - ft�,
Lnne reentree Franklin Wu,
nicipal Clerk Chief Administrative Officer
Staff Contact: Michelle Chambers, 905-623-3379 ext. 2105 or mchambers@clarington.net
Attachments:
Attachment 1 — Confidential Applications (Distributed Separately)
The following is a list of the interested parties to be notified of Council's decision:
All Applicants
All Board/Committee Appointment Contacts
CAG/jeg/mc
CONFIDENTIAL REPORTS
(Attachment Only)
✓ GPA
REPORT NO. CLD-008-15
Resolution#:
By-law#: N/A
DATE OF REPORT: February 23, 2015
Confidential Attachment Only