HomeMy WebLinkAboutOPD-001-15 Clarington
Operations Department
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Purpose and Administration Committee
Date of Meeting: February 23, 2015
Report Number: OPD-001-15 Resolution:
File Number: By-law Number:
Report Subject: 2014 Winter Budget Report
Recommendations:
1. That Report OPD-001-15 be received for information
i
Municipality of Clarington
Report OPD-001-15 Page 2
Report Overview
Further to our 2014 Winter Budget Report#OPD-006-14, submitted June 23rd, 2014, staff is
providing a final update to the costs of the 2014 winter maintenance program.
1 . Background
1.1. Winter Maintenance:
As of December 31, 2014, the following table illustrates the expenditures incurred.
Winter Control 2014 Budget 2014 Actual Variance
Plow/Sand/Salt $ 1,525,100 $ 2,549,426 -$ 1,024,326
Winter Maintenance $ 317,469 $ 554,375 -$ 236,906
Other
Total: $ 1,842,569 1 $ 3,103,801 -$ 1,261,232
The 2014 winter maintenance budget from January 1St to December 31St actual
expenditure of$3,103,800.70 includes the sand/salt not used at year end for a value of
$152,216.00. Included in the above total is the 2014 cost of$135,942.40 to provide
winter maintenance to unassumed developments, which is recovered from developers.
The Municipality of Clarington delivers winter control services across a road system of
1,768 lane kilometres. The Operations Department winter response capacity features
thirty-four (34) units on assigned routes and up to fourteen (14) ancillary pieces of
equipment depending on our winter response. Our response is composed of a mix of
vehicles from the Orono, Hampton, and Yard 42 depots in accordance with the Ontario
Minimum Maintenance Standards.
In 2014, the Operations Department had sixty-nine (69) responses. A full callout is
categorized by calling all available drivers. An event is categorized by calling any
number less than all available drivers. The breakdown is as follows: thirty (30) full
callouts, thirty-seven (37) events and two (2) snow removal operations. Of these sixty-
nine (69) responses, forty-nine (49) were for snow accumulation, thirteen (13) were for
drifting snow, five (5) was for ice conditions and two (2) for snow removal.
Municipality of Clarington
Report OPD-001-15 Page 3
Year Jan Feb Mar Apr Oct Nov Dec Total
2010 12 16 0 0 0 1 10 39
2011 19 17 8 0 0 1 15 60
2012 18 13 1 0 0 1 12 45
2013 14 21 7 2 0 9 19 72
2014 26 20 9 1 0 5 8 69
Winter Patrol is a critical winter control function. It provides us the assurance that the
road system is observed on a continual basis during the winter season, so that any
potentially hazardous conditions encountered can be addressed. Road patrol is also
backed up by an On Call Lead Hand available to visit the areas of concern if necessary
and to make judgment calls as appropriate. An Operations Supervisor is also on call to
assist with winter maintenance. The ability to schedule staff for evening and overnight
winter response has improved efficiencies in the off hours.
1.2. Senior Citizens and Physically Disabled Sidewalk Program:
The total budget for this program in 2014 was $50,000.00 with an actual expenditure of
$66,328.93. There is an annual administration fee of$60.00 plus HST per registered
property. For November and December there has been five (5) callouts costing a total
of$12,484.79.
Program Call-Out Statistics
Year Jan Feb Mar Apr Nov Dec Total
2010 6 8 0 0 1 8 23
2011 8 12 3 0 0 7 30
2012 8 5 1 0 0 6 20
2013 4 11 4 0 1 9 29
2014 12 10 2 0 2 3 29
I
Municipality of Clarington
Report OPD-001-15 Page 4
The Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow
Clearing Program has increased 12% from last season total of 263 residents on the
program to 295 for the 2014/15 season. The driveway windrow snow clearing service is
not undertaken until the snow plowing on all municipal streets has been completed.
Area 2014-2015 Season 2013-2014 Season
New Returning Total New Returning Total
Bowmanville 31 98 129 28 93 121
Burketon 0 1 1 0 1 1
Courtice 32 80 112 36 59 95
Enniskillen 1 1 2 0 2 2
Hampton 0 3 3 1 2 3
Newcastle 13 25 38 8 21 29
Newtonville 1 1 2 0 3 3
Orono 0 8 8 0 9 9
Totals 78 217 295 73 190 263
1.3. Sidewalk Snow Clearing Contract:
The total budget for municipal sidewalk snow clearing program in 2014 was
$183,800.00 with an actual expenditure of$238,587.25. The snow clearing service on
municipal sidewalks starts when a snowfall ends and only when there is more than two
(2) centimetres of snow on sidewalks.
Below is a table of call-out statistics for this program from 2010 to 2014:
Year Jan Feb Mar Apr Nov Dec Total
2010 7 7 0 0 1 13 28
2011 14 16 7 0 0 7 44
2012 12 12 1 0 0 6 31
2013 11 16 4 0 4 24 59
2014 22 17 7 0 3 4 53
Municipality of Clarington
Report OPD-001-15 Page 5
2. Concurrence
This report has been reviewed by Nancy Taylor, Director of Finance.
3. Conclusion
The Operations Department continues to closely monitor weather forecasts including the
Provincial Road Weather Information System (RWIS) which accurately predicts each
hour anticipated precipitation, air, and pavement temperature, dew point temperature (the
moment fog occurs) and wind speed / gusts, and respond accordingly. General
conditions encountered are lake effect flurries, drifting snow on rural roads, freezing rain,
icy/flash freeze conditions, or snow accumulations that require maintenance.
4. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by.
Frederik ./Horvath Franklin Wu,
Director of Operations Chief Administrative Officer
Staff Contact: Frederick Horvath, 905-263-2291 ext. 523 or fhorvath(aclarington.net
FJ H/kr