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HomeMy WebLinkAbout06/16/2014COUNCIL AGENDA DATE: MONDAY, JUNE 16, 2014 TIME: 7:00 P.M. The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council June 2, 2014 PRESENTATIONS a) 2014 Awards of Academic Excellence b) Joe Caruana, Director of Community Services - Charter to Advance Access to Affordance Recreation in Durham Region DELEGATIONS (List as of Time of Publication) a) Gary Dalby - Opposition to Construction of Proposed Sidewalk on South Side of Highway 2 (Correspondence Item D - 2) COMMUNICATIONS Receive for Information 1- 1 Minutes of the Santa Claus Parade Committee dated December 4, 2013, February 19, and April 8, 2014 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 Council Agenda - 2 - June 16, 2014 1 - 2 Minutes of the Newcastle Community Hall Board dated March 18, 2014 1 - 3 Minutes of the Sustainable Clarington Community Advisory Committee dated May 15, and June 5, 2014 1 - 4 Minutes of the Central Lake Ontario Conservation Authority (CLOCA) dated May 27, 2014 1 - 5 Minutes of the Clarington Accessibility Advisory Committee dated June 4, 2014 1 - 6 The Honourable Victor Oh, Senator - Ontario - "National Health & Fitness Day" 1 - 7 Constance Agnew, Senior Planning Ecologist, LGL Limited, Environmental Research Associates - Highway 401 Underpass Replacements at Cobbledick Road and East Townline Road 1 - 8 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham - #CycleON Action Plan 1 - 9 Gabriella Kalapos, Executive Director, Clean Air Partnership, Greater Toronto . and Hamilton Area (GTHA) Clean Air Council — Municipal Recognition 1 - 10 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Accessibility for Ontarians with Disabilities Act, 2005 1- 11 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Planning Application Processing Fees 1 - 12 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham — Cap and Clawback By -laws 1 - 13 Jim Richards — Air Quality in Clarington Receive for Direction D - 1 Heila Pitter, Outreach Services Manager, Bethesda House — 10th Annual "Clarington Take Back the Night — Walk for a Safer Community" D - 2 Gary Dalby, General Manager, Roy Nichols Motors Limited — Opposition to Construction of Proposed Sidewalk on South Side of Highway 2 D - 3 Brian Crow, Producer, Republic Live Inc. — Request for Permission to Hold Fireworks Display at Boots & Hearts Music Festival D - 4 Janet McNeill — Emergency Planning in Durham Region D - 5 Andrew Malcolm — Request for Exemption to Fence By -law Council Agenda . - 3 - June 16, 2014 D - 6 John Bolognone, City Clerk, City of Kingston - Prohibition of Corporate and Union Donations in Elections COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of June 9, 2014 STAFF REPORT(S) UNFINISHED BUSINESS BY -LAWS PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT r1•n n 1d11LL 11 Leading the i9ay Council Meeting Minutes JUNE 2, 2014 Minutes of a regular meeting of Council held on June 2, 2014 at 7:00 p.m. in the Council Chambers. Councillor Woo led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Corporate Initiatives Officer, C. Clifford Director of Operations, F. Horvath Manager of Special Projects, F. Langmaid Director of Finance, N. Taylor Director of Emergency Services /Fire Chief, G. Weir Municipal Clerk, A. Greentree Administrative Assistant to the Municipal Clerk, C. Fleming DISCLOSURES OF PECUNIARY INTEREST Councillor Neal indicated that he would be declaring a pecuniary interest with respect to Correspondence Item 1- 19. Later in the meeting, Councillor Partner stated a pecuniary interest with respect to Correspondence Item D - 9. ANNOUNCEMENTS Councillor Neal announced the following: He extended congratulations to the Firehouse Youth Centre for the success of the "Battle of the Bands" event on May 30, 2014 Provincial Election Debate at Hope Fellowship Church, June 3, 2014 Council Meeting Minutes - 2 - June 2, 2014 Councillor Novak announced the following: • She attended Monsignor Leo Cleary Catholic Elementary School's 25th Anniversary Celebration • Hydro One Community Liaison Committee meeting, June 5, 2014, 7:00 p.m. to 9:30 p.m., Solina Community Hall • Epilepsy Ontario's special film screening of "On the Edge: Living with Epilepsy" June 5, 2014, Abilities Centre, Whitby • 2nd Agriculture Familiarization Tour, June 6, 2014, 9:00 a.m. to 12:00 p.m. • Islamic Centre of Clarington Open House, June 7, 2014, 5:00 p.m. to 9:00 p.m. • Public Information Centre on the Clarington Technology Business Park, Class Environmental Assessment, June 11, 2014, 6:00 p.m. to 8:00 p.m. • Roll -out of new Regional Economic Development and Sports Tourism Brand, June 9, 2014, 5:30 p.m. to 7:30 p.m., Durham Regional Headquarters • Durham Region's 40th Anniversary Celebration, June 26, 2014, 5:00 p.m. to 9:00 p.m., Regional Headquarters Councillor Partner announced the following: • Tim Horton's Camp Day, June 4, 2014, with proceeds of all coffee sales donated to the Tim Horton Children's Foundation • Ceremony of Remembrance to commemorate the 70th Anniversary of D -Day and the Battle of Normandy, June 6, 2014 • Kirby book sale every Saturday all summer, 10:00 a.m. to 3:00 p.m., Old Kirby Church, 6966 Highway 35/115 • June "Rose Show ", sponsored by the Newcastle Horticulture Society, June 17, 2014, Newcastle Community Hall, 7:30 p.m. to 9:30 p.m. • Newcastle United Church "Strawberry Social ", June 22, 2014, 10:30 a.m. to 11:30 a.m. • Newcastle Horticulture Society's "100th Anniversary Garden Party ", June 22, 2014, 11:00 a.m. to 4:00 p.m., Newcastle Community Hall • 6th Annual "Gab's Gift Walk for Spina Bifida ", June 22, 2014, commencing at 2:00 p.m. from the Newcastle and District Recreation Complex • Canada Day Celebrations in Orono, Orono Library Grounds, June 25, 2014, 5:00 p.m. to 8:00 p.m. with a barbeque, cake and coffee, entertainment, Members of the Royal Canadian Legion Colour Party raising the flag, singing of "O Canada" and a concert featuring Rainstone • Orono Agricultural Society is presenting the "Ultimate Rodeo Tour ", Orono Fair Grounds, July 5 and 6, 2014 • 4th Annual "In The Face of an Angel Golf for Ovarian Cancer" tournament has raised $9,200. There is still an opportunity to donate at www.inthefaceofanan,gel.ca until June 30, 2014. Council Meeting Minutes - 3 - June 2, 2014 Councillor Traill announced the following: Duke of Cambridge Fun Fair, June 5, 2014, 5:00 p.m. to 8:30 p.m. featuring carnival games, silent auction, face painting, cupcake decorating contest, photo booth and more 5th Annual "Doors Open Clarington ", June 14, 2014, 10:00 a.m. to 4:00 p.m. featuring private homes, businesses, industrial sites, West Beach. cottages, and conservation areas Councillor Woo announced the following: • . Newcastle United Church Women (UCW) is presenting "Ladies with Flourish" quilting event featuring Internationally acclaimed Quilter Kathy Wylie, June 7, 2014, 10:00 a.m, to 12:00 noon, Newcastle United Church • 15th Annual "Spring Food and Wine Festival ", fundraising event in support of Big Brothers Big Sisters of Clarington, June 7, 2014, 12:00 noon to 5:00 p.m.. Newcastle Community Hall • Bethesda House Durham's 6th Annual "Men's Walk Against Domestic Violence" June 14, 2014, 11:00 a.m., starting at 98 King Street West Councillor Hooper announced the following: • All Candidates Debate Durham, June 3, 2014, 7:00 p.m. to 9:00 p.m., Hope Fellowship Church • 7th Annual "Rockin' Rotary Ribfest ", June 6, 7 and 8, 2014, Garnet B. Rickard Recreation Complex • June 8, 2014, Alfie Shrubb Classic Road Race starting at 8:00 a.m. followed by a pancake breakfast featuring Alfie 10 Miler, 10k run /walk, 8k classic run /walk, 5k run /walk and Kids 1 k run /walk • Clarington Older Adults Association (COAA) Jam Session, Sunday, June 8, .2014 • Historic Downtown Bowmanville BIA's Annual "Summerfest ", June 12 to 14, 2014, featuring a sidewalk sale, carnival, Food Truck Friday, antique car rally, and Lindsay Broughton, new Country Artist, Concert presented by Boots & Hearts • Central Public School Yard Sale, June 12, 2014 • June 12, 2014, Concerts in the Park featuring The Don MacArthur Big Band experience at Rotary Park, 7:00 p.m. to 9:00 p.m. • Heart & Stroke Big Bike Ride, June 9, 2014, RBC East End Riders participating at 5:45 p.m. from Kelsey's Restaurant Mayor Foster announced the following: • Pride Week Flag Raising, June 3, 2014 in conjunction with Pride Week, June 2 to 8, 2014 Council Meeting Minutes - 4 - June 2,.2014 • Clarington Safe Communities Committee Graffiti Cleanup, June 3, 2014, 3:00 p.m. to 5:00 p.m.. • June 4, 2014, 9:00 a.m., All Mayors in Durham Region will be signing the Charter for Advancing Access to Affordable Recreation in Durham, at Durham Regional Headquarters • June 4, 2014, Royal Canadian Sea Cadets will be announcing the "Pass the Torch" Project ", 7:00 p.m. to 9:00 p.m., Parkwood Estate • Islamic Centre of Clarington Open House, June 7, 2014, 5:00 P.M. to 9:00 P.M. • Union Rod and Gun Club Open House, June 8, 2014, 10:00 a.m. to 3:00 p.m., 3796 31d Concession • Farewell Celebration for retiring Chief Mike Ewles, June 8, 2014, 1:30 p.m. to 4:00 p.m., Deer Creek Golf & Banquet Centre • Presentation of Keys to the City to local band "Eleven Past One ", June 8, 2014, 5:00 p.m. T111,1,11AW Resolution #C- 220 -14 Moved by Councillor Traill, seconded by Councillor Partner THAT the minutes of a regular meeting of Council May 12, 2014, be approved. Resolution #C- 221 -14 Moved by Councillor Traill, seconded by Councillor Partner THAT the minutes of a special meeting of Council May 26, 2014, be approved. "CARRIED" PRESENTATIONS There were no Presentations scheduled for this meeting. DELEGATIONS Resolution #C- 222 -14 Moved by Councillor Partner, seconded by Councillor Traill THAT the delegation of Marshall Hohmann be extended for 12 minutes. Council Meeting Minutes - 5 - June 2, 2014 Marshall Hohmann addressed Council concerning Correspondence Item I — 9 - General Accessibility Awareness and This is my Town. Through use of a PowerPoint presentation, Mr. Hohmann indicated that accessibility should be found everywhere and posed questions regarding the meaning of accessibility and what individuals with disabilities need to think about. The slides highlighted daily challenges regarding transportation, building accessibility, automatic door openers, washroom facilities, and work stations both in the workforce and at schools. Individuals with disabilities must be versed in communication technology, work twice as hard to prove they are capable of working, and often take twice as long just to get in and around buildings. Computers and smartboards have given individuals access to classroom discussions. Mr. Hohmann questioned how accessible life would be if one could not speak and had no voice and challenged people to try one 24 -hour period without using their voice or to imagine their lives without hearing, hands, feet or sight. Most of the public do not realize that so many places aren't accessible, particularly in Bowmanville. With accessibility comes possibility and society must work hard to bring the need for accessibility to awareness. Mr. Hohmann has spoken all his life about accessibility and awareness and requested the installation of convex mirrors in his high school to make it more accessible and a safer place for all. As part of the presentation, a video entitled "Day at School: Marshall Hohmann, developed by Mr. Hohmann's brother and a friend to thank the School Board for installing the convex mirrors, was played. Mr. Hohmann's message to Council was they now have the knowledge of what he has shared, the power to change attitudes and enlighten the world around them, and to make changes for the better. Linda Kent, CEO /Library Director, Clarington Public Library, and Gail Rickard, Chair, Clarington Public Library Board addressed Council concerning Item 12 of Report #1 - Report CSD- 010 -14 Theatre Dance Academy Leased Space requesting Council to consider amending the resolution put forward by the General Purpose and Administration Committee. Ms. Kent reviewed the library's mandate and commitment to work cooperatively with other organizations, noting the library shares the concern for youth and for improving the lives of local residents. She referenced the needs assessment study conducted last year which indicated the Courtice community is underserved. Ms. Kent indicated the library needs the entire 6,000 square feet returned for the expansion to address the lack of meeting room space, space for community based programs, quiet study space, teen area and to increase the number of print and digital material. Ms. Kent, on behalf of the Library Board, thanked Council for their support in moving the expansion forward and requested Council to return all the daycare space to the library in accordance with the recommendations proposed in staff Report CSD- 010 -14. Council Meeting Minutes - 6 - June 2, 2014 Elva Reid addressed Council concerning Correspondence Item D — 9. Ms. Reid advised that one year ago, she was approached by a movie company to lease a portion of her land for producing a feature - length film and introduced Mark McFadden, Haunted Peak Inc. Ms. Reid highlighted the economic benefits to the community as a result of the film production. She expressed concern that on April 24, 2014, she received a registered letter containing a formal Order to Remove Notice with no explanation provided, no visit or phone call of what the violation was or what she needed to remove and indicated that six weeks later, it has yet to be explained how the Fill By -law has been violated. Ms. Reid stated she has been threatened by the Municipality with a clean -up, the cost of which would be added to her tax bill. Ms. Reid indicated she would like an apology from the Municipality for sending the Order, that it was sent in error, a written explanation that all records are expunged and no record on title of this Order exists. Ms. Reid also requested an apology from Councillor Partner for trespassing on her property and taking and distributing photographs. Ms. Reid stated the movie company applied for a permit and was exempt from the by -law when the permit was issued. She confirmed that the red clay brought onto the property was used as a dusting and its purpose was landscape material to provide continuity to other movie sets and is the same material that is used on running tracks. Ms. Reid confirmed that her contract with the movie company has been fulfilled and that no human footprint remains on the land used for the movie shoot. She stated the Order "red- flags" her property and requested Council to rescind to remove the Notice and distributed a proposed resolution. Councillor Partner apologized to Ms. Reid and her apology was accepted. Resolution #C- 223 -14 Moved by Councillor Partner, seconded by Councillor Traill THAT Council recess for 15 minutes. "CARRIED" The meeting reconvened at 8:35 p.m. COMMUNICATIONS Correspondence Item 1- 23 was received as a Hand -Out. I - 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated May 5, 2014 1 - 2 Minutes of the Ganaraska Region Conservation Authority dated April 17, 2014 1 - 3 Minutes of the Newcastle Community Hall Board dated April 14, 2014 Council Meeting Minutes - 7 - June 2, 2014 1 - 4 Minutes of the Clarington Museums and Archives Board dated March 26, 2014 1 - 5 Minutes of the Clarington Heritage Committee dated May 20, 2014 1 - 6 Zaihan Rashid, Outreach Coordinator, Islamic Centre of Clarington, extending an invitation to the Centre's Open House on June 7, 2014, from 5:00 p.m. to 9:00 p.m., at the Islamic.Centre of Clarington in Courtice; advising the event has been organized to promote mutual understanding and good will, for the Muslim community to become better acquainted with their neighbours, and to contribute to a healthy relationship with open and honest communication amongst the different communities; and, indicating that prominent guests from local governments, police, churches and Muslim speakers have also been invited. 1 - 7 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated May 8, 2014, regarding Submission of January, February, March and April Complaint and Inquiry Logs • Durham York Energy Centre Project Team Log January 2014 • Durham York Energy Centre Project Team Log February 2014 • Durham York Energy Centre Call Centre Log February 2014 • Durham York Energy Centre Project Team Log March 2014 • Durham York Energy Centre Project Team Log April 2014 • Letter to the Ministry of the Environment dated May 7, 2014, - - -- - regarding- Ambient Air Monitoring 2nd- and -3rd- Revised- Quarterh - - - Reports-and Ambient Air Monitoring =4th Quarterly Report • Letter from Stantec dated April 28, 2014, regarding Revised Ambient Air Monitoring 2nd and 3rd Quarterly Reports • Ambient Air Monitoring Report Revised Q2 (May -June 2013) • Ambient Air Monitoring Report Revised Q3 (July- September 2013) • Ambient Air Monitoring Report Q4 (October — December 2013) • Letter to the Ministry of the Environment dated April 30, 2014, regarding Submission of the 2013 Annual Groundwater and Surface Water Monitoring Reports • Durham York Energy Centre 2013 Annual Groundwater Monitoring Report (April 2014) • Durham York Energy Centre 2013 Annual Surface Water Report (April 2014) • Letter to the Ministry of the Environment dated April 14, 2014, regarding Durham York Energy Centre Third Party Independent Audit Report #4 Council Meeting Minutes - 8 - June 2, 2014 • Durham York Energy Centre Construction Phase Audit ( #4) March, 2014; and advising that the documents are also available on the EFW project website at http:// www. durhamyorkwaste.ca /proiect/efw- committee.htm 1 - 8 Debbie Shields, City Clerk, City of Pickering, advising that the appeal period for City of Pickering By -law 7343/14, being a by -law to submit a question to the electors, has expired and no appeals were received; and, advising that the City of Pickering will be placing the following question on the municipal ballot on October 27, 2014: "Are you in favour of the Council of the City of Pickering passing a resolution requesting that the Council of the Region of Durham take the necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each municipality? YES NO 1 - 9 Sylvia Jaspers - Fayer, Chair, Clarington Accessibility Advisory Committee, thanking Council for proclaiming June 1 to 7, 2014, as "National Accessibility Awareness Week "; indicating that accessibility throughout the community benefits all of the residents, that communities throughout Ontario are making changes to create a province where every person who lives or visits can participate; and, advising to achieve inclusiveness, all governments, businesses and residents must work together to be more accessible. 1 - 10 Laura Wood, Economic. Development Coordinator, Clarington Board of Trade and Economic Development, extending an invitation to Members of Council and Department Heads to join the 2nd Agriculture Familiarization -Tour -on June 6, 2014, from 9 :00 a.m. to 12:00 p m.;_and, forwarding- a-copy tirrerary mt ch includes visiting four distinct Agn= businesses. 1 - 12 Clint Cole, Enniskillen Environmental Association (EEA), writing to the Honourable Kathleen Wynne, Premier of Ontario, the Honourable James Bradley, Minister of the Environment, and the Honourable Bob Chiarelli, Minister of Energy, expressing concern that the proper environmental risk assessment has not be done for the proposed Clarington Hydro Transformer project and that Ministry staff have missed the mark on the negative and detrimental environmental impacts that the utility plant will eventually have on the residents' clean ground source drinking water; questioning why the Association's researched and informed concerns have been ignored; indicating that Hydro One has failed to truly search for and analyze other site alternatives off the Oak Ridges Moraine; questioning how the government can allow the project to proceed on this site in.true conscience; and, requesting the government to recognize the potential environmental and human health risk and to stop the project before it causes irreparable harm. Council Meeting Minutes - 9 - June 2, 2014 1 - 13 Erin O'Toole, MP, Durham, extending appreciation to Council for organizing a poignant and meaningful ceremony in recognition of Canada's first National Day of Honour on May 9, 2014; and, advising that in order to give Canadians an ongoing opportunity to honour the efforts and sacrifices that were made, a permanent national memorial to Canada's mission in Afghanistan will be constructed in Ottawa. 1 - 15 Steven Blaney, Minister of Public Safety and Emergency Preparedness, writing to Mayor Hazel McCallion, Chair, Large Urban Mayor's Caucus of Ontario, responding to resolutions from the GTA Mayors and Regional Chairs requesting the Provincial and Federal governments to share funding the cost of response and ongoing recovery from the ice storm and to establish new programs and expand existing programs to address disaster mitigation and fund rehabilitation of municipal infrastructure for the ice storm and future environmental and storm event impacts; advising the 2014 budget confirmed the government's commitment to developing a National Disaster Mitigation Program (NDMP), focused on reducing the impact of natural disasters, which would include overland flooding by providing $200 million over five years starting in 2015 -16, as well as the launch of a National Floodplain Mapping Assessment Study to identify Canadian and international best practices concerning the management and mapping of floods, to assess the current state of floodplain mapping in Canada, and to identify a possible national standard; and, advising that the government remains committed to working with the provinces, territories and municipalities to ensure the safety and security of Canadians. 1-18 Roger Saunders, Director, Strategic Planning, Region of Durham, forwarding a copy of Report 2014 -P -27 of the Commissioner of Planning and Economic Development regarding proposed performance indicators for the Growth Plan for the Greater Golden Horseshoe. Attachment 1 - - -- (Towards-Performance-Indicators-for the-Greater-Goiden Horseshoe, 2006; Preliminary Indicators for Discussion) may be downloaded at www. placestogrow.ca. 1-20 Terry Young, Vice President, Corporate and Employee Relations, Independent Electricity System Operator, (IESO), forwarding a copy of the Independent Electricity System Operator's 2013 Annual Report — "Ready Set Go: Capturing the New -Found Flexibility in Ontario's Power Grid "; offering to make a short, informative presentation on electricity issues and answer any questions about Ontario's power system; and, indicating that the report is also available online at www.ieso.ca /annualreport. 1 - 21 Susan DaCosta, Vice President, Orono Town Hall Board, expressing appreciation for the approval of their Community Grant application which will assist in completing interior hall painting. Council Meeting Minutes -10- June 2, 2014 1-22 Juanita Dobson, Assistant Deputy Minister, Ontario Seniors' Secretariat, forwarding a copy of the 2014 Seniors' Month poster reflecting this year's theme "Aging Without Boundaries: 30 Years of Celebrating Seniors "; advising the poster is available in five additional languages including Spanish, Chinese, Italian, Punjabi and Portuguese; and, encouraging communities across the province to celebrate Seniors' Month by hosting an event. 1-23 Chris Newman, Program Coordinator, John Howard Society of Durham Region, The Firehouse Youth Centre, clarifying their position regarding the proposed 500 square feet in the Courtice Community Complex; indicating that the Firehouse Youth Centre is very appreciative and thankful that Council is considering the possibility of opening a youth centre in Courtice, but feel the proposed space in the Courtice Community Complex is not an appropriate location for their social, recreational and life skills based . programming due to the proximity to the library and fears of interrupting other patrons and staff, nor is it large enough to accommodate the active based learning model currently implemented at the Firehouse Youth Centre; indicating the Society is lending support to the expansion of the library; and, advising they appreciate the processes in place and the need for additional consultation that would make the opening of an additional youth centre a reality. Resolution #C -224 -1 Moved by Councillor Novak, seconded by Councillor Hooper THAT the communications I - 1 to 1- 23 to be received for information be approved, with the exception of Correspondence Items 1- 11, 1- 14, 1- 16, 1- 17, and 1- 19. 1 - 14 Mir Mahmood Ali, Project Manager and Gretchen Gordon, Community Relations Liaison, TransCanada Pipeline, providing notification that a 340 metre section of the TransCanada pipeline located in Hampton within lot 22 -23, Concession 5, will be replaced as a result of local development in order to protect the pipeline from damage by third parties that excavate near the pipeline right -of -way; advising that construction is expected to commence the week of June 14, 2014, and will take approximately 12 weeks to complete; indicating that while most of the work involving the installation of new pipe will take place on the existing right -of -way, residents should expect some additional activity near area roads as workers, equipment and material are delivered to the site; and, advising TransCanada will worl< with stakeholders to address any questions or concerns and invite Members of Council to contact TransCanada with any questions or comments regarding the project. Council Meeting Minutes - 11 - June 2, 2014 Resolution #C- 225 -14 Moved by Councillor Novak, seconded by Councillor Neal THAT Correspondence Item I - 14 from TransCanada Pipeline, with respect to notification of pipe replacement, be received for information. "CARRIED" 1 - 16 Kayli McKnight advising that Clarington Central Secondary School is holding a fundraising rain barrel sale; indicating that orders must be placed in advance; and, suggesting those interested in purchasing a rain barrel visit www.RainBarrel.ca /CCSS for further information. Resolution #C- 226 -14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Correspondence Item I - 16 from Kayli McKnight, with respect to Clarington Central Secondary School Rain Barrel sales, be received for information. 1 - 17 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, advising the 2014 meetings for the Energy- From -Waste Waste Management Advisory Committee (EFW -WMAC) will be held on June 17, September 30 and November 18, 2014, from 7:00 p.m. to 9:00 p.m. at Durham Regional Headquarters in Room LL -C; and forwarding a copy of the Public Notice on the Durham York Energy Centre public meeting on June 25, 2014, from 5:00 p.m. to 8:00 p.m. at the Courtice Community Complex providing educational displays on Curren# waste diversaorrprogr_ams -and updates =on -the design, - construction and operation of the Durham York Energy Centre (DYEC). Resolution #C- 227 -14 Moved by Councillor Novak, seconded by Councillor Neal THAT Correspondence Item I - 17 from Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, with respect to the 2014 EFW -WMAC Meeting schedule, be received for information. "CARRIED" Council Meeting Minutes -12- June 2, 2014 I - 11 Denise Jamal, Manager, Public Affairs, Hydro One Networks Inc., advising that the initial meeting of the Community Liaison Committee (CLC) for the Clarington Transformer Station Project has been scheduled for June 5, 2014, from 7:00 p.m. to 9:30 p.m. at the Solina Community Hall; indicating Hydro One will provide a draft Terms of Reference and indicate the level of confirmed participation in the Committee prior to the meeting; advising the first meeting will be devoted to reviewing the status of the project and discussing the Terms of Reference; and, forwarding a copy the sample invitation that Hydro One has sent to interest groups and individuals who have expressed an interest in the Clarington T5 project. Should Council wish to participate in the CLC or observe the meetings, Hydro One has requested to be notified by May 29, 2014. Resolution #C- 228 -14 Moved by Councillor Neal, seconded by Councillor Woo THAT Correspondence Item I - 11 from Denise Jamal, Manager, Public Affairs, from Hydro One Networks Inc., with respect to Hydro One's Community Liaison Committee, be received for information. �::'9 Councillor Neal declared a pecuniary interest with respect to Correspondence Item 1 —19 as he is a member of the Board of Home Base Durham and left the Council Chambers during discussion and voting on this matter. 1 - 19 Judy Mead, Home Base Durham, expressing appreciation to Council for approving their Community Grant application which will enable the organization to continue to offer social and recreational opportunities for local adults with complex, classic autism and their caregivers. Resolution #C- 229 -14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Correspondence Item 1- 19, from Home Base Durham, be received for information. "CARRIED" Councillor Neal returned to the meeting. Council Meeting Minutes - 13 - June 2, 2014 CORRESPONDENCE FOR DIRECTION Correspondence Item D - 9 and D — 10 were received as Hand -Outs. D - 1 Chisanga Puta - Chekwe, Deputy Minister, Ministry of Citizenship and Immigration, advising of the 2014 Senior Achievement Award Program, a program highlighting the significant voluntary and professional achievements made by individuals after they have reached the age of 65; advising the selection criteria and procedures are available at www.ontario.ca /honoursandawards; and, encouraging the nomination of a special senior in the community. The deadline for nomination is June 15, 2014. (Correspondence referred to the Municipal Clerk to place information on the Municipal website) D - 2 Flora and Clifford Curtis, requesting permission to set off a fireworks display for a birthday party on June 21, 2014, at 5 Gearing Lane, Courtice; and, advising immediate neighbours will be notified of the plan and all precautions and safety measures will be taken in setting off the display. (Approved provided the organizers obtain a fireworks permit from the Municipal Law Enforcement Division) D - 3 Sylvie A. Landry, President, L'Assemblee des communautes francophones de I'Ontario, Durham - Peterborough (ACFO -DP), requesting that September 25, 2014, be declared "Franco - Ontarian Day ", in recognition of the ACFO -DP's valuable service to the community. (Proclaimed) -D _ 4.- Peter Hoekstra, Cglebr,- on Fir_ewor requestiag-per s i r�A_0_- -Wn a fireworks display for a private function to be held at 7685 Middle Road on June 21, 2014, and advising that letters will be sent to the homes in the surrounding area two weeks prior to the event to inform neighbours of the day's plans. (Approved provided the organizers obtain a fireworks permit from the Municipal Law Enforcement Division) D - 5 Kathy McLaughlin, Secretary, Bowmanville Santa Claus Parade, requesting permission to hold the 53rd Annual Community of Bowmanville Santa Claus Parade on November 15, 2014, commencing at 10:30 a.m.; advising the parade will start on Church Street by the Old Fire Hall and end at Memorial Park on Liberty Street; and, requesting co- operation of police, operations and municipal services, as well as use of the Old Fire Hall. (Correspondence referred to staff) Council Meeting Minutes -14- June 2, 2014 D - 8 Johnathon Boville, Stuttering John's Smokehouse, requesting an amendment to Clarington's Refreshment Vehicle By -law to allow the operation of more than one Refreshment Vehicle within 60 metres; advising it is his intention to operate a food truck and a sausage cart on a daily basis and would like to operate an additional food truck and a dessert truck in a one -day per week food truck day; and, indicating this would benefit Durham Culinary Tourism as well as the municipality by marketing Clarington and putting the municipality in the forefront of the food truck scene east of Toronto. (Correspondence referred to staff) Resolution #C- 230 -14 Moved by Councillor Partner, seconded by Councillor Traill THAT Correspondence Items D - 1 to D - 8 be approved as per the Agenda, with the exception of Items D - 6 and D- 7. D - 7 Honor Bastianelli, Durham Region Diabetes Network (DRDN), requesting November 14, 2014, be proclaimed as "World Diabetes Day "; to assist in helping educate the public about diabetes, and, advising that in support of World Diabetes Day, the DRDN will be planning several diabetes awareness events with their community partners including the Durham Diabetes Day on November 8, 2014, a free event providing awareness, education, motivation and support for people in Durham Region living with diabetes. Resolution #C- 231 -14 1�7fv- C�urfcrtfioarnes�c�ecfian�7lor�aiff _ _ - -- THAT November 14, 2014 be proclaimed "World Diabetes Day "; and THAT the outside lights at the Municipal Administrative Centre be changed to blue on November 14, 2014, in support of those persons living with diabetes. UOUTERT D - 6 Doug Dickerson, Chair, Veridian Corporation, advising that on May 16, 2014, the Board of Director of Veridian Corporation approved a recommendation that the Shareholders' Council pass a by -law approving the entering into of the Amended and Restated Shareholders' Agreement; forwarding a copy of the agreement and proposed by -law; and, requesting approval of the agreement. Council Meeting Minutes -15- Resolution #C- 232 -14 Moved by Councillor Neal, seconded by Councillor Traill June 2, 2014 THAT the Shareholders be requested to amend the Amended and Restated Shareholders' Agreement such that it include the requirement that Clarington's Mayor's designate be elected by Clarington's Council; and THAT the other shareholders be advised of Council's decision. "MOTION LOST LATER IN THE MEETING" (See following motions) Mayor Foster acknowledged Michael Angemeer, President & CEO, Veridian Corporation, who was in attendance this evening, and invited him to come forward to respond to questions from Members of Council. The foregoing Resolution #C- 232 -14 was then put to a vote and LOST ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill V Councillor Woo V Councillor Hooper V Councillor Neal V Councillor Novak V Councillor Partner v Mayor Foster d Moved by Councillor Neal, seconded by Councillor Traill THAT the Municipality of Clarington Council request that the Amended and Restated Shareholders' Agreement be amended such that the City of Belleville does not have one additional member appointment. "MOTION LOST LATER IN THE MEETING" (See following motions) Council Meeting Minutes -16- June 2, 2014 Resolution #C- 234 -14 Moved by Councillor Neal, seconded by Councillor Traill THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. The meeting reconvened in open session at 9:29 p.m. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were passed. The foregoing Resolution #C- 233 -14 was then put to a vote and LOST ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill d Councillor Woo v Councillor Hooper V Councillor Neal d Councillor Novak d Councillor Partner V Mayor Foster d Resolution #C- 235 -14 Moved by Councillor Novak, seconded by Councillor Woo THAT Council pass a by -law substantially in the form appended to the letter the Chair of Veridian Corporation dated May 21, 2014 approving the execution of the Amended and Restated Shareholders' Agreement for Veridian Corporation; and Council Meeting Minutes -17- June 2, 2014 THAT staff be directed to make all necessary changes to the "Council Nominations to Veridian Corporation and Veridian Connections Inc. Board" policy that was approved by Council on November 4, 2013 (Attachment 2 to Addendum to Report CLD- 027 -13) so that it will be consistent with the Amended and Restated Shareholders' Agreement for Veridian Corporation. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Novak V Councillor Partner V Councillor Traill d Councillor Woo d Councillor Hooper d Councillor Neal V d Mayor Foster d D - 9 Elva Reid, requesting a response to her correspondence of May 8, 2014, in which she asked for clarification regarding an "Order to Remove" Notice Pursuant to By -law 2008 -114, questioning the investigative process and the conduct of staff and an elected official; and, indicating that the initial complaint be further substantiated and validated by staff as she feels that without any specificity of the actual issues of concern and the materials in question, it would seem that there is no justification in issuing such an Order. Councillor Partner declared a pecuniary interest with respect to Correspondence Item D - 9 as she is referenced in the correspondence and left the Council Chambers Resolution #C- 236 -14 Moved by Councillor Neal, seconded by Councillor Traill THAT Council direct that the Order to Remove be rescinded. "MOTION WITHDRAWN" Council Meeting Minutes -18- June 2, 2014 Resolution #C- 237 -14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Correspondence Item D — 9 from Elva Reid, with respect to an Order to Remove, be referred to staff. "CARRIED" Resolution #C- 238 -14 Moved by Councillor Woo, seconded by Councillor Novak THAT the Rules of Procedure be suspended to allow for the addition of Correspondence Item D - 1'0. Resolution #C- 239 -14 Moved by Councillor Woo, seconded by Councillor Traill THAT Council recess for five minutes. ...s The meeting reconvened at 9:52 p.m. All members of Council were present following the recess. D - 10 Kevin Anyan, Ribfest Chair, Rotary Club of Bowmanville, requesting permission=to hold fireworks d spiays_ as ar of Ribfest on June 71h- , the Orono Agricultural Society on Canada Day, July 1, 2014; requesting an exemption to the ban on inflatable attractions for the July 1, 2014 event; and, requesting permission to close Stevens Road between Highway 57 and Clarington Boulevard on July 1, 2014 from 5:00 p.m. to 10:30 p.m. The correspondence indicates that as in the past, all required documentation is in order including insurance. Council Meeting Minutes -19- June 2, 2014 Resolution #C- 240 -14 Moved by Councillor Woo, seconded by Councillor Novak THAT Council approve the setting off of fireworks on June 7 and July 1, 2014, provided the organizers obtain a permit from the Municipal Clerk's Department; approve the closure of Stevens Road provided the organizers apply for and obtain a road occupancy permit from the Engineering Services Department; and, approve an exemption to the ban on inflatable attractions on July 1, 2014, provided the organizers comply with the risk management guidelines to the satisfaction of the Director of Operations. "CARRIED" COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report May 26, 2014 Resolution #C- 241 -14 Moved by Councillor Woo, seconded by Councillor Traill THAT the General Purpose and Administration Committee Report of May 26, 2014 be approved, with the exception of Items #2, #9, and #12. 07.11TOMETFAIIII Item #12 Resolution #C- 242 -14 Moved, by Councillor Novak,_sECon_ded- by- -G uncil]Gr- Hooper THAT Report CSD- 010 -14 be received; THAT staff be authorized to provide written notice prior to October 1, 2014 to terminate the lease agreement with Theatre Dance Academy Company Ltd. effective as of June 30, 2015; THAT the vacated space be dedicated for use by the Clarington Older Adult Association; THAT staff be directed to provide renovation estimates for the vacated space through the 2015 Budget Process; THAT the Clarington Public Library Board be advised that the previously identified 500 square feet of space in the Courtice Library Branch expansion for use by the COAA is no longer required; and Council Meeting Minutes -20- June 2, 2014 THAT all interested parties listed in Report CSD- 010 -14 be advised of Council's decision. "CARRIED LATER IN THE MEETING" (See following motions) Resolution #C- 243 -14 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing Resolution #C- 242 -14 be amended by adding the following: "THAT Staff report back on potential for youth facilities in Clarington." "MOTION WITHDRAWN" The foregoing Resolution #C- 242 -14 was then put a vote and CARRIED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Novak d Councillor Partner V Councillor Trail[ V Councillor Woo d Councillor Hooper Councillor Neal Mayor Foster V Item 42 Resolution #C- 244 -14 Moved by Councillor Traill, seconded by Councillor Woo THAT the delegation of Marilyn Morawetz, Chair, Jury Lands Foundation, be received with thanks; and THAT Council request, in writing, that the Province follow the lead of the Federal government's designation of the Jury Lands by provincially designating the Jury Lands. "CARRIED" Council Meeting Minutes -21 - June 2, 2014 Item #9 Resolution #C- 245 -14 Moved by Councillor Traill, seconded by Councillor Hooper THAT Report CSD- 007 -14 be received; THAT the subject of arts, culture and heritage be referred to and included as a part of the strategic planning process of the next term of Council; and THAT all interested parties listed in Report CSD- 007 -14 be advised of Council's decision. STAFF REPORT(S) There were no Staff Reports considered under this Section of the Agenda. UNFINISHED BUSINESS Resolution #C- 246 -14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the presentation of Marshall Hohmann be received with thanks; and THAT he be advised that he is welcome to return to Council to continue his presentation. - "CAR E- -D "�__ w __ BY -LAWS By -law 2014 -063 was received as a Hand -Out. Resolution #C- 247 -14 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By -laws 2014 -059 to 2014 -063 2014 -059 Being a By -law to regulate traffic and parking on highways, private property and municipal property Council Meeting Minutes -22- June 2, 2014 2014 -060 Being a By -law to approve and authorize the execution of an Amended and Restated Shareholders' Agreement between the Corporation of the Town of Ajax, the Corporation of the City of Belleville, the Corporation of the Municipality of Clarington, the Corporation of the City of Pickering, Veridian Corporation, Veridian Connections Inc., and Veridian Energy Inc. 2014 -061 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle [Lindvest Properties (Clarington) Limited] 2014 -062 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (William Tonno Construction Limited) 2014 -063 Being a by -law to exempt a certain portion of Registered Plan 40M -2497 from Part Lot Control (Bowmanville Estates Inc.); and THAT the said by -laws be approved. "CARRIED" OTHER BUSINESS Councillor Hooper acknowledged the 172 Clarington Squadron, Royal Canadian Air Cadets 9t" Annual Review Ceremony held May 31, 2014. He also congratulated Bryan Bickell of the Chicago Blackhawks and the Bickell family for bringing recognition to the area. Councillor Partner indicated she is working with Bryan Bickell on a project that she will bring to the GPA. _PROCEDURAL NOTICE(S) OF MOTION---- There were no Procedural Notices of Motion introduced under this Section of the Agenda. } Councillor Neal and Councillor Partner stated pecuniary interests earlier in the meeting, refrained from voting on the Confirming By -law and left the Council Chambers during discussion and voting on the Confirming By -law. Council Meeting Minutes -23- June 2, 2014 CONFIRMING BY -LAW Resolution #C- 248 -14 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By -law 2014 -064, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 2nd day of June, 2014; and THAT the said by -law be approved. Councillor Neal and Councillor Partner returned to the meeting. ADJOURNMENT Resolution #C- 249 -14 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 10:15 p.m. MAYOR ,MUNICIPAL CLERK DRAFT LIST OF DELEGATIONS JUNE 16, 2014 a) Gary Dalby - Opposition to Construction of Proposed Sidewalk on South Side of Highway 2 (Correspondence Item D - 2) SUMMARY OF CORRESPONDENCE June 16, 2014 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 Minutes of the Santa Claus Parade Committee dated December 4, 2013, February 19, and April 8, 2014 (Copies attached) 1 - 2 Minutes of the Newcastle Community Hall Board dated March 18, 2014 (Copy attached) 1 - 3 Minutes of the Sustainable Clarington Community Advisory Committee dated May 15, and June 5, 2014 (Copies attached) 1 - 4 Minutes of the Central Lake Ontario Conservation Authority (CLOCA) dated May 27, 2014 (Copy attached) 1 - 5 Minutes of the Clarington Accessibility Advisory Committee dated June 4, 2014 (Copy attached) 1 - 6 The Honourable Victor Oh, Senator — Ontario, advising that the first Saturday in June has been proclaimed "National Health & Fitness Day" to promote increased participation in physical activities and to encourage Canadians to live healthier lifestyles. 1 - 7 Constance Agnew, Senior Planning Ecologist, LGL Limited, Environmental Research Associates, advising that the Ministry of Transportation (MTO) in partnership with Graham Bros. Construction Limited and WSP Canada Inc. has commenced a detail design build study for the replacement of the Highway 401 /Cobbledick Road Underpass (Site 21 -192) and the Highway 401 East Townline Road Underpass (Site 21 -198); indicating the project Design and Construction Report (DCR) will be available for a 30 day public review commencing May 29, 2014, at various locations including the Municipality of Clarington, Municipal Clerk's Department, the Clarington Public Library — Newcastle and Bowmanville Branches, and the Wilmot Creek Community; and, that letters will be sent to agencies and interested parties on the project contact list and a notice has been published in the Clarington This Week and the Northumberland Today to advise the -public. 1 - 8 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham, forwarding for information, a copy of Report 2014 -P -31 of the Commissioner of Planning and Economic Development regarding the #CycleON Action Plan. Summary of Correspondence - 2 - June 16, 2014 1 - 9 Gabriella Kalapos, Executive Director, Clean Air Partnership, secretariat for the Greater Toronto and Hamilton Area (GTHA) Clean Air Council, thanking Council for the municipality's contribution in forwarding the development, implementation, monitoring and reporting of the GTHA Clean Air Council Declaration on Clean Air and Climate Change actions and targets; forwarding a copy of the Clean Air Council 2014 Progress Report which highlights the collective achievements of the GTHA Clean Air Council; and, forwarding a Certificate of Recognition acknowledging the Municipality's commitment to develop urban agricultural strategies that minimize barriers and actively promote and support increased urban food production through the Community Gardening Policy. 1- 10 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, writing to Mayo Moran, Dean, University of Toronto Faculty of Law, forwarding a copy of Report #2014 -A -23 of the Chief Administrative Officer, providing the Region's response to the review of the Accessibility for Ontarians with Disabilities Act, 2005. I - 11 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, writing to Brian Tuckey, President and Chief Executive Officer, Building Industry and Land Development Association, advising that on June 4, 2014, Regional Council adopted the following resolution pertaining to Planning application processing fees: "a) THAT the Region of Durham Tariff of Fees By -law for the processing of planning applications be amended as described in Section 2 of Report #2014 -P -30 of the Commissioner of Planning and Economic Developments -and that the Region's new fee by -law come into effect on July 1, 2014; and b) THAT a copy of Report #2014 -P -30 be forwarded to the Area Municipalities, the Conservation Authorities, and the Building Industry and Land Development Association (BILD) for their_ information." 1 - 12 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, forwarding a copy of Regional By -law 31 -2014, being a by -law to implement the 2014 options for the Mandated Provincial Business Protection Program ( "capping ") and Regional By -law 32 -2014, being a by -law to establish a percentage by which tax decreases are limited for 2014 in respect of properties in any property class subject to Part IX of the Municipal Act, 2001. Summary of Correspondence - 3 - June 16, 2014 1 - 13 Jim Richards expressing his profound concern regarding the current high levels of air pollution in Clarington, particularly fine particulate matter, and that continuous monitoring of all pollutants has not been insisted upon and put in place as is done in Europe; advising of numerous studies connecting air pollution to many major health problems and birth defects; and, voicing his concern that Council has failed to protect the health of Clarington citizens by their lack of action and failed campaign promises. Included in the correspondence was the following link to a video addressing the link between air pollution and health problems: http:/ /www.theweathernetwork.com /news /articles /air - pollution- linked- to- autism - schizophrenia -in- new -studv /29018/ CORRESPONDENCE FOR DIRECTION D - 1 Heila Pitter, Outreach Services Manager, Bethesda House, requesting permission to host the 10th Annual " Clarington Take Back the Night — Walk for a Safer Community" to be held on Tuesday, September 16, 2014; advising the walk is an international event symbolizing a way for women to "reclaim" the streets after dark; forwarding details of the event commencing at 6:00 p.m. in the parking lot of the Royal Canadian Legion; and, indicating that appropriate proof of insurance will be supplied. (Motion to approve provided the Organizer's apply for and obtain a road occupancy permit from the Engineering Services Department) D - 2 Gary Dalby, General Manager, Roy Nichols Motors Limited, requesting that the construction of a sidewalk on the south side of Highway 2 in front of Roy Nichols Motors Limited not proceed at this time; indicating the sidewalk on the north side of Highway 2 gets little use, there is no development between Trulls Road and Courtice Road that would make use of the sidewalk, pedestrian safety would be impacted by installing a sidewalk alongside a heavily treed area, and the Region has plans to widen the road in the future; requesting the construction of the sidewalk be delayed until the need can be justified; and, advising that should the construction proceed, Roy Nichols Motors Limited will need time to have the large Chevrolet sign in front of the business removed. (Motion to refer correspondence to the Director of Engineering Services) Summary of Correspondence - 4 - June 16, 2014 D - 3 Brian Crow, Producer, Republic Live Inc., requesting permission to hold a fireworks display during the Boots and Hearts Music Festival in August; and, advising that the organizers will ensure compliance with local fire safety regulations. (Motion to approve provided the organizers obtain a fireworks permit from the Municipal Law Enforcement Division) D - 4 Janet McNeill, on behalf of Durham Nuclear Awareness (DNA), expressing concern that the Region of Durham is unprepared to adequately protect its citizens in the event of a major accident at the Pickering or Darlington Nuclear Generating Stations; and, requesting Council to take action to actively engage the citizens of Durham Region to ensure that off -site nuclear emergency plans are designed to protect the public in the event of a major accident, meet international best practices, and be understood by the citizens of Durham Region. (Motion for Direction) D - 5 Andrew Malcolm requesting an exemption to the requirements of the fence by -law to permit the lattice privacy screen currently attached to his fence; indicating that the privacy screen is required as the fence enclosing their swimming pool does not offer any privacy due to the interior grade being three feet higher than the exterior grade; and, forwarding a petition signed by area residents who have no concerns with the privacy screen that has been constructed at the rear and south side of the property. (Motion for Direction) D - 6 John Bolognone, City Clerk, City of Kingston, advising Council that on May 20, 2014, the City of Kingston adopted the following resolution pertaining to the prohibition of Corporate and Union donations in elections: "WHEREAS the City of Toronto has enacted By -law #1177 -2009 to prohibit all Corporate and Union donations in Toronto Municipal Elections; and WHEREAS other Ontario Municipalities are not granted the same powers to so adopt such rules of election finance under the Municipal Elections Act, 2006; Summary of Correspondence - 5 - June 16, 2014 THEREFORE BE IT RESOLVED THAT the City of Kingston request that the Province of Ontario grant similar powers to all Ontario Municipalities so that future Councils have the power to enact similar restrictions, should they so choose; and THAT copies of this motion be sent to AMO, all Ontario Municipalities over 40,000 residents; and after the current election, to the Ontario Premier, Leaders of all parties, Minister of Municipal Affairs, and the Municipal Affairs Critics of all Parties." (Motion for Direction) I -1 SANTA CLAUS PARADE — MINUTES OF MEETING December 4, 2013 Wrap Up Meeting Attendance: Jen Ashby, Tracy Bayley - Buckle, Kathy McLaughlin, Roger Letooze, Allison Dart, Terryl Tzikas, Bill Heathcote, Robin Lacey Motion: "To Accept the Minutes from the November 13, 2013 Meeting" Motion made by: Tracy 2". d: Jen All in favour - Passed Comments from Committee Members regarding Parade and Improvements for upcoming Parades: • Loved parade and was great weather • Seemed to be larger crowds . • Legion Colour Guard behind Fire trucks, too much stop and go • Durham Police Band was too close to Firetrucks • Zoo was in the wrong position • Did not have more volunteers at all • Will need to order less programs for next year's parade, maybe order more buttons • This summer clean out barn • Spacing is an issue on Parade day • Food and Toy drive slowed parade • Should every entry have a pacer? • Request has been sent to Rogers Cable for next year's Parade coverage • The odd Float was throwing candies. • Committee Floats needs a refurbishment • Move Committee meetings to Wednesdays • Book rooms for next year: • Every 2nd Wednesday • September 10, 2014 • September 24, 2014 • October 8, 2014 • October 22, 2014 • November 5, 2014 • Program Meeting November 12, 2014 • Also 1St or 2nd Wednesday of every month from February — June 2014 THEME FOR 2014: "A TOYLAND CHRISTMAS" FacebookEAM Have an independent party look at doing Facebook page ENTRY FEES: • Discussion of whether or not charge an Entry Fee for Floats. Should we charge businesses and not charge non profit organizations. Motion: Do not request or ask for Entry Fees for 2014 Parade Motion: Roger 2nd Robin All in Favour: Passed "First meeting create a package to be given to Sponsors" Next Meeting is scheduled for Wednesday February 19th, @ 7:00 p.m. in Meeting Room 1C SANTA CLAUS PARADE — MINUTES OF MEETING February 19, 2014 Attendance: Tracy Bayley - Buckle, Kathy McLaughlin, Allison Dart, Terryl Tzikas, Jen Ashby Minutes of Previous Meeting December 4, 2013 were approved Motion Made by: Allison 2,d by: Jen All in favour - passed Jen Ashby (Band Coordinator): • Jen stated that the Toronto Signals called and will get back to her about this years Parade. Terryl Tzikas ( Chairperson /Floats and Fillers Coordinator): • Application Process (Permit) has changed this year, Terryl will forward to Kathy • Municipality and Auxiliary have decided that they will pick the dates for Parades, will the the third Saturday starting from the bottom of the month. • List of items we will need to look closely at: • Fundraising —Sponsors etc. • Costume Coordinator to fill the position • Float —Clean Up • Volunteers 1 o Website —address where donations will be sent, maybe look at a box at the Post Office. How much would this cost? Allison to look into cost or see if UPS could donate a box. • Fill a position on Committee for Janet. Terryl will contact her and see if she would be interested in coming up with a plan for Sponsors, also a good position for her would be the Costumes. Float: Provide a summer camp on decoration of Float. Set a budget of $500.00 — $1,000.00. Barn: Barn is in need of a Spring Cleaning. Will find a Saturday in the Spring where we can clean the barn and work on Committee Float as well. Contact town to supply some Dumpsters. Student: look at Business addresses. Terryl will contact Guidance teachers at High Schools for this job. Volunteeers: In need of volunteers, Bring ideas where to Advertise for next meeting. Kathy will provide a Poster to get us started. Next Meeting: Scheduled for March 19th, Room 1C 7:00 p.m. 2 SANTA CLAUS PARADE - MINUTES OF MEETING April 8, 2014 Attendance: Jen Ashby, Tracy Bayley - Buckle, Kathy McLaughlin, Roger Letooze, Allison Dart, Terryl Tzikas, Janet Lange, Ron Hooper Motion: "To Accept the Minutes from the February 19, 2014 Meeting" Motion made by: Ron 2nd: Allison All in favour - Passed Allison Dart —Treasurer • Mailboxes — Cost of renting a box for mail: Post Office - $54.00 for three months and $15.00 for a key. UPS store- $140.00 a year. Janet will see if the owner will make a donation to the Parade Committee to offset the cost. Janet will report back at our next meeting Kathy McLaughlin — Secretary /Publicity • Letters to Municipality will be sent out and also to St. Johns Ambulance. Permit to Town will also be sent. Roger Letooze —Event Support Coordintor • Rogers Cable — We are on file this year and Roger will keep in touch with them to cover Parade this year. Terryl Tzikas — Chairperson • Curves would like to join Committee, but there is a commitment to be present with Committee on Parade Day. • Buttons — Joanne White will be designing our button this year and will bring samples to the next meeting • Website — Mack Hunter will be looking after our website Tracy Bayley- Buckle — Make up • Will need to purchase more make up this year Jen Ashbv — Bands • Working on getting bands Next Meeting is scheduled for Wednesday May 14th, @ 7:00 p.m. in Meeting Room 1C 2014 PARADE BUDGET FLOAT $ 1,000.00 BANDS $ 7,500.00 ADVERTISING $ 1,500.00 BUTTONS $ 3,000.00 PRINTING EXPENSES $ 700.00 VERIDIAN FOR BARN $ 256.57 BANK FEES $ 50.00 MISCELLANEOUS: FABRIC FOR COSTUMES,COSTUME SUPPLIES $ 1,200.00 CORD, SAFETY TAPE, MICROPHONE, GENERATOR RENTAL $ 200.00 VILLAGE INN, PARTY FOR COMMITTEE $ 150.00 JUICE BOXES $ 25.12 SCHOOL RENTAL $ 51.86 TOTAL $15,910.00 MOTION: TO ACCEPT 2014 PARADE BUDGET MOTION; Tracy 2ND; Roger ALL IN FAVOUR - PASSED NEWCASTLE COMMUNITY HALL BOARD Meeting of the Newcastle Community Hall Bo P. DeJong . W. Partner Local•Councilor G. Bell —secretary Regrets. From: B. Carmichael W. Woo — Regional Councilor WALK ABOUT HALL' 1.1 Board members did .walk around building discussing areas within the building that could use refurbishing. The following list was created: Main Kitchen Replace cooler Stainless .steel counter tops /backsplash — extend counter between cooler and stove to cover entire area. Replace cupboard doors —keep cupboards Rubbermaid carts for dishes /cutlery to be stored under counter tops — would need to remove some counters. Replace flooring Paint.walls Bar Room Stainless steel counter tops Paint walls Replace flooring Consider 2 new coolers .. Paint top of freezer New Whiteboard Bathrooms Paint both Paint hallways on east side of stage lower and upper. Main Hall Replace carpet Centennial Room Replace chairs New carpet Miscellaneous Refinish railings on second floor stairwell Front outdoor light posts should be same size as street posts Check into fan and heater box in foyer ladies washroom — do not seem to work. Installation of 220V outlet on stage for use by bands — quote of $1275.00 received from Moore Electric Board members will each.prioritize the above list for April meeting. Funds from fundraising account, Montague and.Rinch Trust to be considered when making decisions on.how items will be paid for. MINUTES 2.1 Motion by S. DeJong, seconded by W. Partner The minutes of February 2014 be accepted as presented. "Carried BUSINESS ARISING 3..1 Lighting west entrance = 7.2 Add windows in hall which open - apparently they blow open -at times. Presently using duct tape to keep them closed. FUNDRAISING .8.1 G. Bell reported just.over 300 tickets_ sold, for .Hotel California. Lighting /Sound company. has. been hired and confirmed. Spoke with band today everything ready to go, 8.2 Acknowledge committee members on fundraising. that are not members of .board during volunteer week.. 8.3 C. Abraham.did interview with Clarington This Week — should be in this week's paper. NEW BUSINESS 9.1 Water Meter— Region of Durham has replaced water'meter. '9.2 Moore Electric quote on adding electrical outlet to stage (220V) to accommodate bands.= this .has been added to refurbishment List above. 9.3 Alec and Marilyn Martin have contacted,us regarding donation of another park bench. using the dollars in Senior's account. They would like it placed on grassed-.area in front of patio on west `side. Board ag "reed to donation. 9.4 Discussed St Patrick's party —was a good event. 9.5 Secretary updated board members on..Mason's spring booking. Member of Mason's. group neglected to book the hall for their Black Tie Event (mid march) for 2014:. The hall had been booked August 2013 to' another client.. Secretary received call from Mason member a couple of weeks. prior to March 22 to talk about their. event — it was at this time that they realized no one had booked the hall from their group. Apparently event had been put into their calendar.in July of 2013 but no one contacted us to book the event. We were able to .assist them in finding another venue (Beech Centre). Mason member was informed this event is on ou`r list of events to be automatically booked = no direction has come from group to do this.— they have been informed if they would like date for 20_ .15 it should, be booked now as dates are booking up quickly.. They were unable to. commit for 2015 at time of discussion. Adjourned 8:00 pm 1 -3 SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Minutes of Meeting of May 15, 2014 at 6:00 p.m. Meeting Room IA Present: Michael Patrick, Chair (at 6:50 p.m.) Mike Dymarski Suzanne Elston Allan Hewitt Lorraine Jones Ian Kruis Kerry Meydam Kira Nowick (at 6:15 p.m'.) Councillor Ron Hooper Absent: Mayor Adrian Foster Also Present: Curry Clifford, Corporate Initiatives Officer Linda Coutu, Executive Assistant to the Mayor Guests: Ron Albright, Manager, Infrastructure and Capital Projects, Engineering Services David Crome, Director of Planning Services Sandra McEleney, Planning Analyst, Planning & Economic Development Department, Region of Durham Vicki Barron, Director of Administration and Regeneration Initiatives, Waterfront Regeneration Trust Pam Callus and Libby Racansky, Friends of Farewell and Black Creeks Frank Lockhart, Valleys 2000 Peter Seto and Mark'Bruce, Bowmanville Creek Anglers Jim Boate, Clarington Cycling Club 1. WELCOME Vice -Chair Suzanne Elston welcomed the committee members and guests to the meeting. 2. APPROVAL OF MINUTES OF MARCH 20, 2014 Moved by Kerry Meydam, seconded by Allan Hewitt THAT the minutes of the March 20, 2014 meeting be approved. 3. BUSINESS ARISING FROM THE MINUTES There was no business arising from the minutes. 4. OVERVIEW AND CONTEXT FOR THIS EVENING'S DISCUSSION OF FOUR OF THE COMMITTEE'S GOALS Curry Clifford invited committee members and guests to introduce themselves then gave a brief overview of the context for this evening's meeting. Curry advised that there are several major initiatives in Clarington that would suggest the community wishes to give priority to the four topics of tonight's discussion. This is demonstrated by: • the Municipality's recent community -wide survey that indicated a strong desire amongst residents for trails, green space, beaches /waterfront and public parks • this committee's review of the 2010 Green Community's Strategy. Protecting, promoting and sustaining Clarington's natural environment was found to be an overarching aim when the committee members assessed which of these 58 suggestions should be given priority, • the Municipality placing priority on these matters through two major initiatives: the Official Plan Review and the Transportation Master Plan. The former will include proposed policies on the countryside, natural heritage features, parks, open spaces and trails and the latter includes proposals for cycling paths and walking trails • a number of related initiatives underway, including a study of the economic impact of tourism in Clarington and the development of the first Tourism Plan, the recent approval of a Regional Cycling Plan and the Region's acceptance of a Local Action Plan presented by the Durham Roundtable on Climate Change that touches on a number of natural environment matters • the greater value that is being attached to physical health and exercise, especially arising from cycling and walking (now termed "active transportation ") with the most recent demonstration of this interest a report released the previous day by the GTHA Medical Officers of Heath. Curry advised that for this meeting we would start with Vicki Barron of the Waterfront Regeneration providing a brief presentation as the work of the Trust is what originally got the Municipality involved in trails and paths and the Trust brings experience from across Ontario - on what makes for effective trails and paths. Ron Albright, Manager, Infrastructure and Capital Projects, Engineering Services Department will speak about the Transportation Master Plan which sets out the Municipality's plans for trails and paths. Sandra McEleney will discuss the Region's work in trails and paths. Unfortunately, Peter Windolf the Municipality's Manager of Park Development has another business commitment and was unable to attend this meeting and Ron will cover off for him. No one from the conservation authorities was able to attend the meeting but they did send a joint written submission. Representatives from Durham Region Transit were unable attend this meeting but Curry, Ron and Sandra will meet with Transit staff as 1) well as GO Transit staff on June 2nd to discuss the Committee's three questions and Curry will report the results to the committee. 5. DISCUSSION OF GOALS Guests were invited to discuss four of the committee's goals as follows: #8 Healthy, Accessible Waterfronts 46 Accessible and Integrated Trails #4 Green, Efficient People Friendly Transportation #5 Natural Green Space. #8 Healthy, Accessible Waterfronts: Vicki Barron gave a presentation on the Waterfront Regeneration Trust and distributed copies of a presentation to members of the committee. Vicki talked about the evolvement of the Waterfront Regeneration Trust from its conception in 1988 to present day and its overall approach of knitting existing municipal trails together. The Trust has also more recently been contracted by the Greenbelt Foundation to develop the Greenbelt Cycling route covering the length of the Greenbelt that includes Clarington roads. Goal (Question 1) For the Waterfront Trail, the Trust has facilitated a partnership of 68 municipalities, conservation authorities and others. Highlights include: 58% of the Waterfront Trail is on secondary highways with the balance split equally between dedicated off -road paths and residential streets and rural roads Tourism potential of the trails is beginning to be realized with: o significant lessons being taken from Quebec's successful experience in this area o large scale and growth in 'visitors who went cycling while in Ontario- 2 million in 2010 - a 25% increase over 2009 and spent $391 million - 18% increase over 2009 o "Grand Tour" — Niagara and Lake Erie regions attracted up to 2,000 participants with 52% from Montreal and 59% with an income greater than $80k o work underway to make Ontario a cycling destination, including promoting Share the Road's Bike Friendly Communities designation, adding cycling routes to tourism maps, getting businesses on side, creating tourism packages that combine cycling with other activities; developing partnerships with CAA recognizing that a large percentage of cyclists are also motorists. Current State (Question 2) In Clarington: • the Waterfront Trail is 36.7 km with 11.5 km on unpaved surfaces- usually packed limestone and the balance on "quiet country" roads • upcoming projects include re- routing around Energy Park, extension of the trail from Bowmanville Creek to the Waterfront Trail and municipal funding to improve the condition of the "Big Hill ". Suggested Actions ( Question 3) Proposed actions or "remaining issues" on the Waterfront Trail in Clarington include addressing: • soft or overgrown trail surfaces • one steep incline • no accommodations along the trail and more broadly realizing the tourism potential as discussed above including recognizng that Clarington 'is the first rural area that cyclists come to along the Trail if coming from the west • north -south connections to the waterfront trail. • Ms. Barron indicated that to increase the likelihood of success with any funding requests, including those under the Ontario Cycling Strategy, the applications should reference the Municipality's involvement with the Waterfront Regeneration Trust. Suzanne Elston thanked Ms. Barron for her presentation. #4 Green, Efficient People Friendly Transportation Ron Albright from Clarington and Sandra McEleney from the Region provided overviews of this item. Highlights included: Goal (Question 1): • Lower congestion by moving. to increase cycling and walking rather than motoring- divide the transportation infrastructure "pie" differently rather than creating a bigger pie • Move from 4% of the population using active transportation to 6% • Link cycling paths from old and new Bowmanville (west end) • Link cycling paths to waterfront — Bowmanville & Courtice (like Newcastle) • Increase the number of students walking rather than being driven to school. Current State (Question 2): • For the first time Clarington is developing a Transportation Master Plan and it includes significant active transportation components. The plan is nearing completion. 11 • The Region is embarking on updating its Transportation Master Plan which is 10 years old, developed before concepts like active transportation became common. • Durham Cycling Plan approved in 2013 • Smart Commute program scope being expanded to include other community players beyond large employers • Recent painting /signing of bike lanes has taken place in Bowmanville and Newcastle bike lanes on Edward Street /Brookhouse will be in place by the end of next year. • Cycling in Clarington maps are available on the Municipality website. Clarington has also installed covered bike racks in key locations, such as on Church Street in front of the library Suggested Actions (Question 3): • Capital budget is key funding place to address required actions • The Development Charge Review that will begin in the Fall is another place to address anticipated needs • A dialogue with decision makers about the priority of trails and paths is required to move to action. Jim Boate spoke briefly about cycling and advised that there are huge groups of cyclists coming to this area. Jim indicated support for the goals noted and emphasized the importance residents attach to the goals of (1) having access to the Waterfront Trail from the downtown core of Bowmanville and from the commercial area of Courtice as well as (2) a paved bicycle lane from the downtown core to the west end of Bowmanville along Hwy #2. He emphasized that once this key safety issue is addressed it will mean increased usage. #6 Accessible and Integrated Trails Ron and Sandra also provided overviews of this item. Highlights included Goal (Question 1): • Trails are considered a vital part of the transportation master plan and barriers identified in that Plan to be addressed through the long term development of an active transportation network • Key future trails are set out in the Transportation Master Plan • Establish alternative funding mechanism for construction of trails. Current State (Question 2): • Clarington currently has approximately 201m of off -road trails (not including the Oakridges Moraine Trail) that are used both for recreation and transportation. • Since 2001 Clarington has constructed over 121m of recreational trails in the Bowmanville Valley, Soper Creek Valley, Samuel Wilmot Nature Area, Graham Creek and along the Lake Ontario Waterfront trail. • The most recent trail project was completed in 2012 when a bridge and asphalt trail were constructed to create a link from the Bowmanville Valley Trail to the residential areas in south Bowmanville. • The municipality's capital budget forecasts future trails along the Farewell Creek, Bowmanville Creels and Soper Creek • There are challenges getting agreement from Hydro One to permit trails to be established along hydro corridor rights of ways as they wish to be compensated for the use of this space, although this has been done in Scarborough. However, it also means a loss of municipal tax revenue if the space is used for trails. • Durham Trails Co- ordinating Committee consists of'eight Regional Councillors and eight citizens. Its focus is on the connections with trails within the area municipalities within the Region and between the Region and its neighbours. And it provides information about trails through durhamtrails.ca. Suggested Actions (Question 3): • Don't build trails if you're not going to maintain them • Transferability of Valleys 2000 approach of community volunteers caring for trails to other parts of the community — requires time, love, spending time • Increased communications about trails • See also goals above The committee recessed at 7:40 p.m. for five minutes. Frank Lockhart spoke briefly about Valleys 2000. Mr. Lockhart noted that trails should be seen as an important element of the quality of life in the community and enjoyed in their own right, not just as a means of transportation. 95 Natural Green Space Frank Lochardt, Pam Callus, Libby Racansky, Peter Seto and Mark Bruce were each invited to discuss this goal. Highlights included: Goal (Question 1): Create: • places where people just want to be there — not on the way to something but as destination itself to be enjoyed in its own right • a sense of mystery with these spaces • natural spaces that are (1) kept clean, (2) populated by flora and fauna and (3) that are appreciated by residents and well used (get people "into the weeds ") • an ethos of returning natural spaces to the way they were as much as possible - 6 interest in the type of designation for natural spaces as Mississauga has done— New Valleys Urban Trails a goal that all river valleys should have trails. Current State (Question 2): • Ms. Callus stated that she uses the Millennium Traill in Courtice on a regular basis and appreciates the natural space as a walking trail • Black & Farewell Creek — split private /municipal ownership • Salmon population is up — attracts fishermen from U.S., across Canada • Fishing tourism is growing. The new fish by -pass ladder in the Bowmanville Creek is a great asset which was accomplished by working together with Valleys 2000 and the Municipality. Both Mr. Seto and Mr. Bruce agreed that the valley should be shared with cyclists, walkers and fishermen. Suggested Actions (Question 3): • Generate the level of community engagement seen with Black & Farewell Creeks in other parts of the community, e.g., "Friends of type foundations • A boat launch and dredging at Port Darlington would be helpful, esp. tourist fishers • Increase marketing of Clarington as a fishing destination • Build understand of the leisure benefit of fishing • Teach people how to fish — anglers and fishers clubs provide this service • Recognize that if the fish are thriving it is a key indicator of a healthy ecology and that it nicely represents sustainability • Improve access to Graham Creek and Soper Creek • Integrate hiking, cycling with fishing and manage any conflicts between users • Promote this summer's Valley Fest. Suzanne thanked all of the guests for their informative presentations and they left the meeting at 8:45 p.m. The committee members briefly discussed the highlights of the meeting. The recurring theme that was noted throughout the meeting was the opportunity to integrate both within and between the range of community interests and local government interests (Municipal and Regional government working more collaboratively). And that a key starting point for this is sharing information among the various interests — bringing the information out to the community. Creating capacity within the community, Suzanne noted, is also key to getting significant results in sustainability and should form part of the advice to Council. 6. Other Business Suzanne reminded the Committee Members that the next meeting will be held on Thursday, June 5th at 6:00 p.m. Moved by Alan Hewitt, seconded by Michael Patrick W That the meeting adjourn at 9:05 p.m. SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Minutes of Meeting of June 5, 2014 at 6:00 p.m. Clarington Older Adult Association, Beech Centre, Bowmanville Present: Michael Patrick, Chair Mike Dymarski Suzanne Elston Lorraine Jones Ian Kruis Kerry Meydam Kira Nowick Councillor Ron Hooper Absent: Allan Hewitt Mayor Adrian Foster Also Present: Curry Clifford, Corporate Initiatives Officer Linda Coutu, Executive Assistant to the Mayor Guests: Chris Newman, Firehouse Youth Centre Martin Wind, Durham Regional Police Service — Community liaison Angie Darlison, Executive Director, Clarington Older Adult Association Marion Saunders, Past President, Newcastle Ratepayers Association Sheila Hall, Executive Director, Clarington Board of Trade Justin Barry, Member of the Bowmanville BIA and Owner, Justin Barry Optical Petra Schwirtz, Chair of the Clarington Tourism Marketing Board (CTMB) and Owner, Our Valley View Bed and Breakfast Sandy Archibald, Vice -Chair of the CTMB and Owner, Archibald Orchards & Estate Winery Jennifer Cooke, Manager, Communication & Tourism Carlos Salazar, Manager of Community Planning & Design, Planning Services 1. WELCOME Chair Michael Patrick welcomed the committee members and guests to the meeting. 2. APPROVAL OF MINUTES OF MAY 15, 2014 Moved by Suzanne Elston, seconded by Mike Dymarski THAT the minutes of the May 15, 2014 meeting be approved. 3. BUSINESS ARISING FROM THE MINUTES These items were dealt with later in the meeting so as to not delay the guests. The results then were as follows: Moved by Suzanne Elston, seconded by Kerry Meydam THAT Libby Racansky be thanked for meeting with the committee on May 15th to discuss natural green space and for providing a subsequent written submission on June 2"d and that Ms. Racansky be advised of the advice received from the Municipality's Planning Service Department on this matter. There was a brief discussion pertaining to the goal of Natural Green Space and the fact that Conservation Authorities don't organize their goals by municipal boundaries but by watersheds, so it's a bit difficult for them to answer the question of what their goals are for Clarington. It was decided to thank the Conservation Authorities for their contribution to the Committee's work and that the Committee in its final report would recommend that Council ask the conservation authorities for measurable outcomes for each of their watersheds in Clarington. 4. OVERVIEW AND' CONTEXT FOR THIS EVENING'S DISCUSSION OF FOUR OF THE COMMITTEE'S GOALS Michael Patrick invited committee members and guests to introduce themselves then gave a brief overview of the context for this evening's meeting. Michael advised that the committee has identified nine goals and will be reviewing four of them here this evening. 5. DISCUSSION OF GOALS Guests were invited to discuss four of the committee's goals as follows: #2 An Engaged Community #7 An Attractive Business Environment #3 Unique, Vibrant Downtowns #1 Self- Sufficient Neighbourhoods #2 An Engaged Community: Chris Newman and Martin Wind gave a presentation on behalf of a larger group, Youth Leading Youth, established 1 %2 years ago involving the Firehouse Youth Centre, Durham Region Police Services (DRPS), Kawartha Pine Ridge District School Board, local youth, Boys and Girls Club of Durham Region and the Municipality of Clarington. 2 The goal of the group is to offer increased leadership and engagement opportunities for local youth throughout the Municipality. Goal (Question 1) What measurable outcomes do you believe the Clarington Community should be seeking to achieve by 2019? • Close the gap between actual and perceived knowledge when it comes to youth based services • Connect more local youth to their community • Increase leadership and engagement opportunities for non - traditional youth leaders • Alter community perceptions on youth Current State (Question 2) Where is the community now relative to these goals? • Clarington as a whole has a wide variety of youth related services that often operate in isolation of one another • As such we are lacking a degree of community cohesion and connectivity Suggested Actions (Question 3) What actions should be taken to close the gap between 1 and 2? • Attempt to attain Play Works Youth Friendly Recognition Program Designation (some 40 other municipalities, including ones of Clarington's size or smaller have this designation, e.g., Port Hope, Caledon, Halton Hills, Whitchurch- Stouffville) • Create a central HUB of Information regarding local opportunities for youth in partnership with local business, community groups and YOUTH • Introduce the opportunity for youth to guide the development and sustainability plans for youth related initiatives • Develop mechanisms for local youth to support other youth • Fitting together the puzzle pieces that already exist. Michael Patrick thanked Mr. Newman and Mr. Wind for their presentation. Angie Darlison, Executive Director of the Clarington Older Adult Association provided a brief presentation in response to the questions posed by the Committee. Goal (Question 1): What measurable outcomes do you believe the Clarington Community should be seeking to achieve by 2019? • Increased engagement & support of community organizations by Municipal Staff & Council • Increased local transit to /for older adults • Increased accessibility for all • Reduction of waste & increased recycling • Increased marketing & promotions of community organizations Current State (Question 2): Where is the community now relative to these goals? • This is difficult to judge based on different topics- some we see advances, others we see digression and others we see or hear nothing due to lack of communication Suggested Actions (Question 3): What actions should be taken to close the gap between 1 and 2? Increased communication and support of community organizations Increased partnerships & collaborative groups Increased recognition of volunteers. Michael Patrick thanked Angie Darlison for her presentation. Marion Saunders, Past President of the Newcastle and Bond Head Ratepayers Association gave a brief presentation from a volunteer's perspective. Mrs. Saunders advised that she was first invited to this meeting as Chair of the Newcastle and Bond Head Ratepayers' Association, a position now held by Robert Malone, who has submitted his own response to the three questions. Mrs. Saunders has been an active member of the community since arriving in Newcastle in the spring of 1998. She has served for 9 years on the Lakeridge Health Board of Trustees, three of those years as Chair; she was Chair of the Newcastle Bond Head Ratepayers' for several years until last November; she is Vice President of the Newcastle Village and District Historical Society; President of the Association of Hospital Volunteers Bowmanville and Vice President of the provincial Hospital Auxiliaries Association of Ontario. Until a year ago, she was very active in St. George's Anglican Church where her husband was the Rector. Goal (Question 1): What measurable outcomes do you believe the Clarington Community should be seeking to achieve by 2019? • To obtain a clear answer to Question 1 there needs to be an understanding of why people chose to live in their community — is it convenient for work ?; because the schools are great? ; close by ?; because of availability of I recreation programs ?; affordable? close to family? etc.? The answer(s) to this question will certainly affect the engagement of the personAamily within the community. For instance, with family members close by, will that be the primary focus of their available time? There needs to be a clear understanding of the words: • "community" — an area within Clarington or Clarington as a whole or not geographically based at all? • "Engaged" — can range in meaning from actively participating to just being aware of what is going on. Does being engaged refer to volunteering ? to attendance at Municipal meetings? At open houses and consultations? At participating in children's sports? School activities? Etc. Levels of engagement vary by capacity and interest. Current State (Question 2): Where is the community now relative to these goals? There is a very supportive business community, called upon time and time again to assist with numerous community fundraisers and events. The communities are also provided opportunities to gather together through varied events sponsored and run by the BIA's- an encouragement to be part of the larger whole. Suggested Actions (Question 3): What actions should be taken to close the gap between 1 and 2? • If the Municipality wishes to support and encourage voluntarism within the various organizations and its own committees and boards, it would be helpful to provide opportunities to the public to know how and where to volunteer. • Communication is a key factor in having a knowledgeable and engaged community • Perhaps then, the Municipality should have a clear communication plan that' reaches the community in many different ways. How much more convenient it would be if there were localized and coordinated ways to consolidate this information (from Municipal open houses, consultations. etc. to local sports events, to fundraisers of all sorts.) . Maybe have a site that people could subscribe to have events and info pop into their email from a single source. • The local newspapers do a great job in advertising for many different events, but again, there are those who discard these publications without even opening them. Reading is almost getting to be a lost art. • As well, workshops on leadership, governance etc. could be offered from time to time. • It would be interesting if a survey of the residents could be taken to determine: a. Why they moved /live here. b. What skills and resources they might be interested in sharing with the community c. What they would like to see in their community and how this might be brought about d. How they learn about events etc. • The whole question of involvement and participation will always be one that is "out there" with no definitive answer to solve it all! Michael Patrick thanked Mrs. Saunders for her presentation. The committee recessed for 5 minutes at 7:40 p.m. 47 An Attractive Business Environment & #3 Unique, Vibrant Downtowns Sheila Hall, Executive Director and Economic Development Officer of the Clarington Board of Trade (CBOT) gave a brief presentation pertaining to goal #7 An Attractive Business Environment and #3 Unique, Vibrant Downtowns. Ms. Hall also provided a detailed hand -out summarizing the results of a May 23rd half - day workshop held to gather input on the Committee's questions on these two topics as well as the committee's goal of a Sustainable Agricultural base. The workshop attracted some 20 business people. The CBOT overview indicated, Goal (Question 1) What measurable outcomes do you believe the Clarington Community should be seeking to achieve by 2019? Business success means community success and community success means business success. Community agreement on this is the outcome this Committee should be urging the Municipality and the community to achieve by 2019. Having this clear "community" vision is the first step to be able to deliver on sustainability goals. • It is important to develop a clear understanding of the inter - connection between business and the community. • It is important to then take actions that recognize and promote this. These actions need to be: o practical, e.g., the Municipality's Official Plan and its zoning by -law need to be consistent o prioritized in order to efficiently use resources. Matters like having the OP completed and the zoning by -law updated needs to be a priority o backed by a culture that is aligned with delivering on this outcome. C Current State (Question 2): Where is the community now relative to these goals? There are multiple plans - a fire plan, a recreation plan, a tourism plan, an Official Plan, a Transportation Master Plan and an economic development plan. These don't necessarily support each other and they may even be in conflict. If no one is accountable to set priorities among these, then there is a risk that nothing will get done. The municipality simply doesn't have the resources to operate in silos like this- or develop studies that are just that studies. • The plans aren't costed or tied to a longer term financial plan. So again they become studies and the community is left confused as to whether a plan is ever really going to happen. Suggested Actions (Question 3): What actions should be taken to close the gap between 1 and 2? • An integration of the various plans, costing of them and then priority setting among the elements of them followed by a supportive culture as noted is necessary. Developing a more collaborative, integrated relationship between the Regional government and the Clarington municipal government is also important. The former control key elements of Clarington's business growth - water and sewer, arterial roads, transit, growth planning, development charges and waste management. So this overall philosophy we have of business success is dependent on community success and vice versa needs to be identified and rectified in not just Clarington's approach, but the Region's approach. How these two municipal governments can better collaborate and integrate their efforts and focus them around the outcome we've set out is the key challenge going forward. Again, we can't afford to have silo focused action. Michael Patrick thanked Sheila Hall for her presentation. Sandy Archibald, Petra Schwirtz and Jennifer Cooke gave a brief presentation on behalf of Clarington Tourism Marketing Board pertaining to #7 An Attractive Business Environment and #3 Unique Vibrant Downtowns with the focus largely on the latter. Goal (Question 1) What measurable outcomes do you believe the Clarington Community should be seeking to achieve by 2019? • Complimentary look to exterior of buildings • Consistent seasonal decor 7 • Benches • No vacant stores; if empty, provide attractive, information window displays • A variety of unique retail businesses • Public washrooms • Co- operative events • Co- operative advertising initiatives including other tourism businesses outside of the downtown cores • Enhanced visitor /customer experience • Co- operative initiatives with all of the downtowns within Clarington. Current State (Question 2): Where is the community now relative to these goals? • There are many unique stores in the various downtowns • Summer planters and holiday lights give great eye appeal and consistency • However, there is some inconsistency in outward appearance of certain buildings. • Also, store vacancies are an eye sore • There are few public washrooms. Those existing are not marked well. • In terms of the three downtowns working together, there is little action. • Also, there is little co- operation with tourism players outside of the downtown cores. Suggested Actions (Question 3): What actions should be taken to close the gap between 1 and 2? • Consistent/complimentary exteriors: something that could be discussed with BIA? • Vacant Stores: work with local schools and art centres to provide art and other displays. • Unique Stores: Is there a way of attracting certain retail and discouraging other? • Co- operative Advertising: representation on CTMB from the downtowns within Clarington would provide the opportunity to share information and participate in advertising. • Co- operative Initiatives with all of the downtown cores within Clarington: Communication between the different groups needs to happen. Again, if there was representation on CTMB, this could be the vehicle to open discussion. • Enhanced Visitor /Customer Experience: this is what sets businesses and communities aside from others. CTMB will be offering a "Wow- Customer Service Workshop" in the future. Michael Patrick thanked Sandy, Petra and Jennifer for their presentation. #1 Self- Sufficient Neighbourhoods Carlos Salazar, Manager of Community Planning & Design, Planning Services gave a brief presentation pertaining to self - sufficient neighbourhoods. Goal (Question 1) What measurable outcomes do you believe the Clarington Community should be seeking to achieve by 2019? • Every trip begins and ends with pedestrian activity. Promoting and encouraging walking throughout the entire trip can increase a community's sustainability and lead to more social interaction, improvements to health and diminish other social problems. • Density: high population and employment density increases walkability • Proximity to services and land use mix: everyday destinations, such as work, health care, entertainment, and schools, should be within a walking distance to residents. • Pedestrian friendliness: identify barriers (wheelchairs and for the elderly), aesthetics (streetscapes), and safety (crossing signals and reducing automobile speeds). • Connections: direct connections /routes. • Perceptions: what are people's perceptions on walkability? Is it safe? Is it inviting? Does it motivate you to walk (mixed use and active streets) or explore other areas? Are they aware of all the pedestrian networks that exist? Example: A checklist should be established which includes many of the components listed above in order to create walkable neighbourhoods. The Region of Peel has established a good list of standards. It is found at: http: / /www.peelregion ca/health/ resources /laealthbydesign/pdf /Final HBS Framework R gport.pddf Current State (Question 2): Where is the community now relative to these goals? • Official Plan encourages: • Grid streets to support direct pedestrian connections • Variety of land uses, housing types, densities, and tenure • Higher densities, 32% Intensification (minimum) • Walkability implemented through Secondary Plans • Different standards are applied to different neighbourhoods • Lack of information and analysis on current pedestrian connectivity and pedestrian friendliness. More research and data collection needed to evaluate Clarington's neighbourhood walkability. Example: Chapter 9 Residential Neighbourhoods in Clarington's Official Plan, Brookhill Neighbourhood Secondary Plan Suggested Actions (Question 3): What actions should be taken to close the gap between 1 and 2? • Official Plan Review to implement policies on compact development, _ high densities in intensification areas, such as Centres and Corridors, parks and trail connections. • Priority Green will develop a handbook with standards /guidelines for sustainable neighbourhood design • Create a checklist or ranking system to evaluate walkability of new developments • Develop performance measures /monitoring system to be reported yearly: example, calculate the number of walking trips to work, school, amenities (mode share analysis). Michael Patrick thanked Mr. Salazar for his presentation. 6. PREPARATION FOR NEXT MEETING AND FINAL REPORT There was a general discussion of how to prepare the final report. It was decided that Curry would prepare for the next meeting a table consolidating the input received from all of the guests organized by each of the nine goals. The committee would then discuss common themes and finalize their own answers to the questions posed. Curry agreed to provide the table by June 13th for the Committee's review prior to the next meeting on June 19th The committee determined that it would aim to complete its report by the end of June as called for by its terms of reference and thus present it to Council at its last meeting before the summer break- July 7th. It therefore would need to submit its report by July 2" d Curry was asked if this was doable and indicated that it was feasible if the report was scaled accordingly. The next meeting will be held, as scheduled on Thursday, June 19th at 7:00 p.m. at the Mezzanine Meeting Room at the Clarington Public Library. It was agreed that an additional meeting, Wednesday, June 25th, be added in the event it is needed to finalize the report. 7. OTHER BUSINESS Kira Nowick briefly explained her flow chart pertaining to Youth Leading Youth. 10 Michael Patrick thanked Kira for her presentation. Moved by Suzanne Elston, seconded by Mike Dymarski That the meeting adjourn at 9:05 p.m. CARRIED 11 CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES NO. 4 AUTHORITY MEETING Tuesday, May 27, 2014 - 5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present: P. Perkins, Chair P. Rodrigues, Vice Chair J. Aker B. Chapman L. Coe S. Collier L. Corrigan J. Drumm R. Hooper T.D. Marimpietri J. Neal M. Novak J.R. Powell, Chief Administrative Officer H. Brooks, Director, Watershed Planning & Natural Heritage R. Catulli, Director, Corporate Services C. Darling, Director, Development Review & Regulation G. Geissberger, Marketing & Communications Coordinator D. Hope, Land Management & Operations Supervisor P. Lowe, Director, Watershed Stewardship & Community Outreach P. Sisson, Director, Engineering & Field Operations G. SooChan, Director, Groundwater B. Boardman, Administrative Assistant/Recording Secretary Absent: D. Mitchell C. Traill The Chair called the meeting to order at 5:12 p.m. DECLARATIONS of interest by members on any matters herein contained - NONE ADOPTION OF MINUTES Res. #43 Moved by T.D. Marimpietri Seconded by M. Novak THAT the Authority minutes of April 15, 2014 be adopted as circulated. CARRIED CORRESPONDENCE (1) David Horgan, Region of Durham (Schedule 3 -1 to 3 -3) Re: Property Needs at Simcoe Street & Coates Road City of Oshawa Res. #44 Moved by M. Novak Seconded by R. Hooper THAT the above correspondence item be received for information; and, THAT CLOCA Board of Directors ratify the execution of the agreement. CARRIED (2) P. Perkins to Hon. Gerry Ritz, Hon. Rona Ambrose and Dr. Bruce Archibald (Schedule 3 -4 to 3 -6) Re: Asian Long Horned Beetle, April 30, 2014 AUTHORITY MEETING MINUTES NO.4 — May 27, 2014 Page 2 (3) Hon. Gerry Ritz to Ed Patchell, Forest Gene Conservation Association, April 30, 2014 (Schedule 3 -7) Res. #45 Moved by M. Novak Seconded by R. Hooper THAT the above correspondence items be received for information CARRIED Res. #46 Moved by T.D. Marimpietri Seconded by J. Aker THAT the Board adopt a consent agenda, and; THAT the recommendations contained in Staff Reports: 5213 -14; 5218 -14; 5217 -14, 5220 -14, 5212 -14; 5211 -14, 5224 -14; 5219 -14; 5222 -14, 5216 -14, 5215 -14; 5223 -14 be adopted. CARRIED DIRECTOR, DEVELOPMENT REVIEW & REGULATION (1) Staff Report #5213 -14 (Schedule 4 -1 to 4 -2) Re: Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses — April 1 to April 30, 2014 THAT staff report 5213 -14 be received for information. (See Res. #46 above) (3) Staff Report #5218 -14 (Schedule 4 -11 to 4 -38) Re: CLOCA — Revised Large Fill Policy THAT Staff Report #5218 -14 be received, and, THAT the proposed Large Fill Policy as outlined in Attachment 2 be adopted (See Res. 446 above) DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE (i) Staff Report #5217 -14 (Schedule 5 -1 to 5 -3) Re: Bowmanville Marsh Restoration — Aquatic Habitat Restoration THAT Staff Report #5217 -14 be received, THAT CLOCA Staff be authorized to enter into a Contribution Agreement with Fisheries and Oceans Canada to fund aquatic habitat restoration work at Bowmanville Marsh; and, THAT CLOCA Staff secure the necessary commitments and contracts to carry out the restoration work. (See Res. 446 above) (2) Staff Report #5220 -14 (Schedule 5 -4 to 5 -5) Re: 2013 Annual Aquatic, Terrestrial and Wildlife Monitoring Reports THAT Staff Report #5220 -14 be received for information. (See Res. #46 above) DIRECTOR, STEWARDSHIP, EDUCATION & COMMUNICATION (1) Staff Report #5212 -14 (Schedule 6 -1 to 6 -5) Re: 2014 Purple Woods Maple Syrup Festival THAT Staff Report #5212 -14 be received for information. (See Res. #46 above) (2) Staff Report #5211 -14 (Schedule 6 -6 to 6 -7) Re: 2014 Purple Woods Maple Syrup Festival Volunteers THAT Staff Report #5211 -14 be received for information. (See Res. #46 above) AUTHORITY MEETING MINUTES NO. 4 — May 27, 2014 (3) Staff Report. #5224 -14 (Schedule 6 -8 to 6 -9) Re: 2014 Purple Woods Maple Syrup Festival Volunteers THAT Staff Report 5224 -14 be received for information. (See Res. #46 above) DIRECTOR, ENGINEERING AND FIELD OPERATIONS (1) Staff Report #5219 -14 (Schedule 7 -1 to 7 -53) Re: Oshawa Creek Water Quality Study CLOCA/City of Oshawa/UOIT Collaborative THAT Staff Report #5219 -14 be received for information. (See Res. #46 above) (2) Staff Report #5222 -14 (Schedule 7 -54 to 7 -58) Re: From Winter to Spring 2014 in CLOCA Conservation Areas THAT Staff Report #5222 -14 be received for information. (See Res. #46 above) DIRECTOR, GROUNDWATER RESOURCES (1) Staff Report #5216 -14 (Schedule 8 -1 to 8 -2) Re: Ecologically Significant Groundwater Recharge Areas THAT Staff Report #5216 -14 be received for information. (See Res. 446 above) (2) Staff Report #5215 -14 (Schedule 8 -3 to 8 -4) Re: Enbridge Inc. Line 9b - Update THAT Staff Report #5215 -14 be received for information. (See Res. #46 above) DIRECTOR, DEVELOPMENT REVIEW & REGULATION (2) Staff Report #5214 -14 (Schedule 4 -3 to 4 -10) Re: Rural and Agricultural Guide to Permits C. Darling responded to questions form Councillor Hooper. Res. #47 Moved by T.D. Marimpietri Seconded by J. Aker THAT Staff Report#5214 -14 be received for information; and, THAT the Rural and Agricultural Guide to Permits, generally in the form illustrated in Attachment 1, be approved. CARRIED DIRECTOR, CORPORATE SERVICES (1) Staff Report #5221 -14 (Schedule 9 -1 to 9 -2) Re: 2014 Budget R. Catulli responded to questions by Councillor Rodrigues. Res. 448 Moved by T.D. Marimpietri Seconded by J. Aker Page 3 THAT Staff Report #5221 -14 be received for information; THAT the proposed 2014 budget estimates, totalling $6,299,830 be approved, as presented; THAT the Region of Durham be requested to approve an operating levy of $2,726,250; THAT all capital projects in the Budget Report be adopted as projects of the Authority; and, THAT copies of the 2014 Budget Report, as approved, be circulated to the Region of Durham and lower tier municipalities for their information about the projects and programs of the Central Lake Ontario Conservation Authority in 2014. CARRIED AUTHORITY MEETING MINUTES NO. 4 — May 27, 2014 ADJOURNMENT Res. #49 Moved by B. Chapman Seconded by S. Collier THAT the meeting adjourn. CARRIED The meeting adjourned at 5:26 p.m. Page 4 M1 CLARINGTON ACCESSIBIL=ITY ADVISORY COMMITTEE June 4, 2014, 6:00 P.M. Meeting Room 1A Present: Sylvia Jaspers - Fayer, Chair Shea -Lea Latchford, Vice Chair Tim Hick Councillor Partner Sally Barrie Julie Michalejko -Earle Andrea Horgan Also Present: June Gallagher, Deputy Clerk 1. ADOPTION OF MINUTES Moved by Tim Hick, seconded by Shea -Lea Latchford THAT the minutes of the meeting of April 2, 2014 be approved, with the following amendment: Page 1, Section 2 (b), Last.Paragraph should read: "The Municipal Clerk will contact Marshall Hohmann to arrange for a presentation." 2. PRESENTATION (a) Debbie and Viki Hillyer, FishAbility Sports Club Inc., Regarding the FishAbility Sports Club Debbie and Viki Hillyer, from FishAbility Sports Club Inc., were not present. 3. BUSINESS ARISING FROM MINUTES (a) Marshall Hohmann's Presentation at June 2nd Council Meeting Regarding "General Accessibility Awareness and This is my Town" Shea -Lea and Sylvia both attended Mr. Hohmann's presentation and provided the Committee with a summary of his presentation and both stated that they were impressed with his presentation. Councillor Partner informed the Committee that Mr. Hohmann has been invited to attend a future meeting to continue his presentation. The Committee members will be informed of the date of the presentation. Clarington Accessibility - 2 - June 4, 2014 Advisory Committee 4. NEW BUSINESS (a) Correspondence from the Durham Deaf Accessibility Committee Regarding the Lack of Closed Captioning of Televised Council Meetings The Deputy Clerk distributed correspondence from the Durham Deaf Accessibility Committee regarding the lack of closed captioning of televised Council meetings. Moved by Tim Hick, Seconded by Julie Michalejko -Earle THAT the Clarington Accessibility Advisory Committee supports, in principle, the Durham Deaf Accessibility Committee's efforts to ensure that the Clarington Council meetings, broadcast by Rogers TV, be closed captioned. (b) Correspondence from the Town of Whitby Containing Report PL 30 -14, the Town of Whitby Accessibility Plan 2013 -2015 Status Report The Deputy Clerk distributed correspondence from the Town of Whitby containing Report PL 30 -14, the Town of Whitby Accessibility Plan 2013 -2015 Status Report. The Committee received the correspondence from the Town of Whitby containing Report PL 30 -14, the Town of Whitby Accessibility Plan 2013 -2015 Status Report for information. 5. REGIONAL UPDATE (a) Regional AAC Chairs Group Minutes of Meeting of May 14, 2014 Sylvia asked if the Town of Ajax's "accessibility information toolkit" could be provided to the Committee. The Deputy Clerk will contact the Town of Ajax to obtain one of their toolkits. It was suggested that, in the new term of the Committee, there may be the possibility of having a member volunteer to review a particular municipal facility, with a view to reporting back to the Committee on accessibility at the next meeting. Another suggestion was to organize a day to have all the new Council members experience life in a wheelchair. Sylvia noted that it was a good idea to include the Regional AAC Chairs Group minutes in the agenda, moving forward. Clarington Accessibility - 3 - June 4, 2014 Advisory Committee (b) New Regional Accessibility Coordinator — Janet Traer Sally Barrie informed the Committee that Deb Skinner, Accessibility Coordinator for the Region of Durham's contract has ended and that the new Coordinator is Janet Traer, effective May 26, 2014. 6. OTHER BUSINESS (a) Pet Valu Store Door Accessibility Councillor Partner was at the Pet Valu store, located at the Bowmanville Mall, and observed a gentleman using a walker trying exit the Pet Valu due to lack of automatic door opener. This was difficult for the gentleman as there is no automatic door opener. The Committee acknowledged that there is no requirement, in the Building Code, for a small retail space to have an automatic door opener. (b) Tim Hick's Interview with Clarington This Week Tim informed the Committee that he spoke with Jennifer O'Meara regarding accessible voting devices. The Deputy Clerk informed the Committee of the accessible voting options for the 2014 Clarington Municipal Elections. 7. DATE OF NEXT MEETING The next meeting of the Committee is scheduled to be held on Wednesday, September 3, 2014 commencing at 6:00 p.m. in Committee Room 1A. 8. ADJOURNMENT Moved by Tim Hick, seconded by Sally Barrie THAT the meeting adjourn. "CARRIED" The meeting adjourned at 6:53 p.m. Chair Secretary REPORT #1 , REPORT TO COUNCIL MEETING OF JUNE. 16, 2014 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, JUNE 9, 2014 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) CLD- 016 -14 Parking Strategy for Boots & Hearts Weekend (b) CAO- 003 -14 Corporate Strategic Plan 2011 — 2014 Final Progress Report 2. DELEGATION OF SHEILA HALL, EXECUTIVE-DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE THAT the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an Economic Update, be received with thanks. 3. DELEGATION OF KYLE FITZGERALD, DURHAM YOUTH COUNCIL, REGARDING A DURHAM YOUTH COUNCIL UPDATE THAT the delegation of Kyle Fitzgerald, Durham Youth Council, be received with thanks; and THAT Mr. Fitzgerald's requests be referred to staff for a report; and THAT the report include potential sponsorship opportunities. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 -623 -3379 Report #1 - 2 - June 16, 2014 4. APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT, ZONING BY -LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 80 SINGLE DETACHED DWELLINGS APPLICANTS: 2001544 ONTARIO LIMITED (HALMINEN) & 289143 ONTARIO LIMITED (FREEDMAN) THAT Report PSD- 033 -14 be received; THAT Amendment No. 100 to the Clarington Official Plan and the South West Courtice Secondary Plan, submitted by 2001544 Ontario Limited and 289143 Ontario Limited to delete the provisions for a Public Elementary School and a Separate Elementary School in favour of Low Density Residential; and to adjust the population and housing targets of the Bayview Neighbourhood, as contained in Attachment 2 to Report PSD - 033 -14, be adopted; and the By -law adopting the Official Plan Amendment contained in Attachment 3 to Report PSD- 033 -14, be passed; THAT the Zoning By -law Amendment application submitted by 2001544 Ontario Limited and 289143 Ontario Limited be approved as contained in Attachment 4 to Report PSD - 033 -14; THAT a By -law, to remove the (H) Holding Symbol, be forwarded to Council at such time that the applicant(s) have entered into a Subdivision Agreement; THAT the application for Draft Approved Plan of Subdivision (S -C- 2013 - 0004), submitted by 2001544 Ontario Limited and 289143 Ontario Limited, to permit 80 single detached dwellings, a park block, and a walkway block be supported, subject to the conditions contained in Attachment 5 to Report PSD- 033 -14; THAT the Durham Regional Planning Department and Municipal Property. Assessment Corporation be forwarded a copy of Report PSD- 033 -14 and Council's decision; and THAT all interested parties listed in Report PSD- 033 -14 and any delegations be advised of Council's decision. 5. TO CONVERT A SINGLE - DETACHED DWELLING TO A PROFESSIONAL OFFICE APPLICANTS: MARK ABERNETHY, JAMES ABERNETHY AND TYLER'SMITH THAT Report PSD - 034 -14 be received;. THAT the application to amend the Zoning By -law 84 -63, submitted by Mark Abernethy, James Abernethy and Tyler Smith, to convert a single- detached dwelling to a professional office, as shown in Attachment 1 to Report PSD- 034 -14, be approved; Report #1 - 3 - June 16, 2014 THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 034 -14 and Council's decision; and THAT all interested parties listed in Report PSD- 034 -14 and any delegations be advised of Council's decision. 6. STREET NAME CHANGES IN THE CLARINGTON ENERGY BUSINESS PARK: SOUTH SERVICE ROAD THAT staff be authorized to advertise, in the newspaper, the proposed renaming of a portion of "South Service Road" to "Roy Nichols Way" and bring back a report to a future meeting. 7. APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: PRESTONVALE HEIGHTS LIMITED THAT Report PSD - 036 -14 be received; THAT the application submitted on behalf of Prestonvale Heights to remove the Holding (H) symbol be approved and that the By -law to remove the Holding (H) Symbol contained in Attachment 1 to Report PSD- 036 -14, be passed; THAT Council's decision and a copy of Report PSD - 036 =14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD - 036 -14 and any delegations be advised of Council's decision. 8. APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 562503 ONTARIO LTD. AND HONEY HARBOUR HEIGHTS ESTATES LTD'. THAT Report PSD- 037 -14 be received; THAT the application, submitted on behalf of 562503 Ontario Ltd. and Honey Harbour Heights Estates Ltd., to remove the Holding (H) symbol be approved and that the By -law attached to Report PSD- 037 -14, to remove the Holding (H) symbol, be passed; THAT Council's decision and a copy of Report PSD- 037 -14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD- 037 -14 and any delegations be advised of Council's decision. Report #1 -4- June 16, 2014 9. CLARINGTON /OSHAWA BOUNDARY ROAD AGREEMENT THAT Report EGD- 019 -14 be received; and THAT the Mayor and Clerk be authorized to execute the Boundary Road Agreement between the Municipality of Clarington and City of Oshawa. 10. ADOPT A PARK PROGRAM THAT Report OPD- 005 -14 be received; and THAT the Adopt a Park Program be approved. 11. HIRING OF A PART -TIME PARKING ENFORCEMENT OFFICER THAT Report CLD- 015 -14 be received; and THAT staff be authorized to proceed to hire one new Part- Time.Parking Officer. 12. RFP2014 -3 CONSULTING SERVICES FOR CLARINGTON OLDER ADULT STRATEGY THAT Report COD - 008 -14 be received; THAT the proposal received from Monteith Brown Planning Consultants, London, Ontario, being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014 -3, be awarded the contract for the provision of Consulting Services for the Clarington Older Adult Strategy with a bid amount of $53,792.88 (net of H.S.T. Rebate); and THAT the funds required in the amount of $53,792.88 (net of H.S.T. Rebate) be drawn from the Community Services D "apartment Consulting Account #100 -42- 130- 10085 -7160. 13. RFP2014 -6 CONSULTING SERVICES FOR DEVELOPMENT CHARGES STUDY & BY -LAWS THAT Report COD - 009 -14 be received; THAT the proposal, received from Hemson Consulting Limited, Toronto, Ontario, being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014 -6, be awarded the contract for the provision of Consulting Services for the Development Charges Study and By -Laws with a bid amount of $70,672.32 (net of H.S.T. Rebate); and Report #1. - 5 - June 16, 2014 THAT funding be provided from Unclassified Admin Professional Fees Account #100-21-211 -X-716 1. 14. CL2014 -8 CLARINGTON FITNESS CENTRE RENOVATIONS THAT Report COD - 010 -14 be received; THAT-the Garritano Brothers Limited, Oshawa, Ontario, with a total bid amount of $2,816,920.32 (net H.S.T. Rebate), .being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014 -8, be awarded the contract for Clarington Fitness Centre Renovations as required by the Municipality of Clarington, Community Services Department; THAT the funds required in the amount of $3,166,920.32 (which includes $2,816,920.32 for construction and $250,000.00 for contingency and $100,000.00 for Furnishings and Equipment. Costs are net of HST Rebate) be charged to Account #110 -42 -421- 84203 -7401; and THAT the budget shortfall of approximately $299,360.00 be financed from the Rate Stabilization Reserve Fund. 15. RFP2014 -5 ARCHITECTURAL SERVICES FOR CLARINGTON PUBLIC LIBRARY COURTICE BRANCH EXPANSION THAT Report COD - 011 -14 be received; THAT the proposal, received from Shoalts & Zaback Architects Ltd., Kingston, Ontario, being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014 -5, be awarded the contract for the provision of Architectural Services for the Clarington Public Library Courtice Branch Expansion with a bid amount of $100,742.40.00 (net of H.S.T. Rebate); and THAT the funds required in the amount of $100,742.40,(net of H.S.T. Rebate) including $89,000.00 Architectural fees and $10,000.00 in disbursements be drawn from the 2014 Library Renovation and Expansion to Courtice Library Account #110 -62- 440 - 85511 -7401. 16. REQUEST FOR REPORT — YOUTH SPACE THAT the Director of Community Services be directed to prepare a report, for the General Purpose and Administration Committee Meeting of June 23, 2014, regarding the-possibility of providing space in Courtice, Newcastle and Orono for youth centres; and THAT the Fire House Youth Centre be consulted. SUMMARY OF BY -LAWS June 16, 2014 BY -LAWS 2014 -066 Being a By -law to adopt Amendment No. 100 to the Clarington Official Plan (Item 4 of Report #1) 2014 -067 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle [2001544 Ontario Limited (Halminen) & 289143 Ontario Limited (Freedman)] (Item 4 of Report #1) 2014 -068 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (Mark Abernethy, James Abernethy and Tyler Smith) (Item 5 of Report #1) 2014 -069 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (Prestonvale Heights Limited) (Item 7 of Report #1) 2014 -070 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (562503 Ontario Ltd. and Honey Harbour Heights Estates Ltd.) (Item 8 of Report #1) 2014 -071 Being a By -law to appoint an individual as a Parking Enforcement Officer for Private Property (Paul Long, Nick Koitsopoulas, Jason Aiton and Brett MacNeil) (95 Wellington Street, Bowmanville) MEM�O CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: June 13, 2014 The following changes have been made to Monday's Council Agenda. Please see the Final Consolidated Agenda attached. b) Wendy Bracken - Air Qu,allity in Clarington (Correspondence Item 1- 13) D - 7 Brad Browness, Director, Project Management and Chair, Community Liaison Committee, Hlydro One Networks Inc., providing an update on Hydro One's Clari:ngton Transformer Station project; advising the Community Liaison Committee met on June 5, 2014, providing an opportunity for productive discussion and exchange of community questions and concerns with respect to the design and construction phase of the project; indicating that Hydro One recognizes that the community remains concerned with respect to water quality and has proposed an initiative to select an independent third party/expert consultant to be used as a resource by the community during the project; forwarding a copy of a draft proposal to include a workshop phase, a procurement phase and a post procurement phase; seeking the Municipality's assistance in executing the procurement process and hoping that Municipal staff will attend and assist with developing the terms of reference; and, advising that Hydro One will expand their private well monitoring program following a request made from the community. (Motion for Direction) CLERK'S DEPARTMENTMEM0 PAGE 2 N D - 8 Brad Browness, Director, l"roject Management and Chair, Community Liaison Coi-rimittee, Hydro One Networks IInc., requesting a temporary road occupancy to permit Hydro One's project team to access, a section of infrastructure to conduct a critical planned outage in July; indicating that the temporary access would limit Hydro One to laying gravel on Townline Road to facilitate trucks entering and exiting the site to allow for staging the site for the outage; and, advising that the ternporary road will be removed if required by Council or once the preparatory work for the outage is complete. (Motion for Direction) D - 9 Tim Tufts, Vice President, Orono Agricultural Society, requesting Council's support and a donation in the amount of $5,000 to the Orono Agricultural Society for the upcoming Canada Day Fireworks display at the Garnet B. Rickard Recreation Complex. (Motion for Direction) A, A6ne dre'Wntree,'0B.A., CMO Deputy Clerk CAG/cf Em Is M^ Fire, 2 = W -* H I I IICQI I I'm 0 Mm"; Lo Attachment o_1an"nA),1,,on Mle ► re fl V, 0TV, ► I MR, R DATE: MONDAY, JUNE 16, 2014 The Municipality of Clarington makes an audio record of Council meetings, If you make a delegation/presentation to a Council meeting, the Municipality will be audio recording you and willl make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. I I 009 KTAXIIIII [01 ON � I P] 64101 11111561W1111 10 We] ON 2101114, 1 F&I 11ZA 10, a 191 V 061 ANNOUNCEMENTS Minutes of a regular meeting of Council June, 2, 2014 PRESENTATIONS a) 2014 , Awards of Academic Excellence b) Joe Caruana, Director of Community Services - Charter to Advance Access to Affordance Recreation in Durham Region DELEGATIONS (List as of Time of Publication) a) Gary Dalby - Opposition to Construction of Proposed Sidewalk on South Side of Highway 2 (Correspondence Item D - 2) b) Wendy Bracken -Air Quality in Clarington (Correspondence Item I - 13) 'rtlE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 401-EMPERANCE S1-REET, BOWMANVIILLE, ON-rA1110 L1 C 3A6 1- 905-.623--3379 Council Agenda - 2 - June 16, 2014 COMMUNICATIONS Receive for Information 1- 1 Minutes of the Santa Claus Parade Committee dated December 4, 2013, February 19, and April 8, 2014 1 - 2 Minutes of the Newcastle Community Hall Board dated March 18, 2014 1 - 3 Minutes of the Sustainable Clarington Community Advisory Committee dated May 15, and June 5, 2014 1-4 Minutes of the Central Lake Ontario Conservation Authority (CLOCA) dated May 27, 2014 1 - 5 Minutes of the Clarington Accessibility Advisory Committee dated June 4, 2014 1 - 6 The Honourable Victor Oh, Senator - Ontario - "National Health & Fitness Day" 1 - 7 Constance Agnew, Senior Planning Ecologist, LGL Limited, Environmental Research Associates - Highway 401 Underpass Replacements at Cobbledick Road and East Townline Road 1 - 8 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham - #CycleON Action Plan 1 - 9 Gabriella Kalapos, Executive Director, Clean Air Partnership, Greater Toronto and Hamilton Area (GTHA) Clean Air Council — Municipal Recognition 1 - 10 Deb Bowen, Regional Clerk /Director of Legislative Services, Regional Municipality of Durham - Accessibility for Ontarians with Disabilities Act, 2005 1- 11 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Planning Application Processing Fees 1 - 12 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham — Cap and Clawback By -laws 1 - 13 Jim Richards — Air Quality in Clarington Receive for Direction D - 1 Heila Pitter, Outreach Services Manager, Bethesda House — loth Annual "Clarington Take Back the Night — Walk for a Safer Community" D - 2 Gary Dalby, General Manager, Roy Nichols Motors Limited -- Opposition to Construction of Proposed Sidewalk on South Side of Highway 2 Council Agenda - 3 - June 16, 2014 D - 3 Brian Crow, Producer, Republic Live Inc. -- Request for Permission to Hold Fireworks Display at Boots & Hearts Music Festival D - 4 Janet McNeill — Emergency Planning in Durham Region D - 5 Andrew Malcolm -- Request for Exemption to Fence By -law D - 6 John Balognone, City Clerk, City of Kingston - Prohibition of Corporate and Union Donations in Elections D - 7 Brad Browness, Director, Project Management and Chair, Community Liaison Committee, Hydro One Networks Inc. — Clarington Transformer Station Project D - 8 Brad Browness, Director, Project Management and Chair, Community Liaison Committee, Hydro One Networks Inc. — Request for Temporary Occupancy D - 9 Tim Tufts, Vice President, Orono Agricultural Society — Request for Support and $5,000 donation for Canada Day Fireworks Display COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of June 9, 2014 STAFF REPORT(S) UNFINISHED BUSINESS BY -LAWS PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT