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HomeMy WebLinkAboutCLD-016-14 Clarftwn REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: �,„ By-law#: Report#: CLD-016-14 File#: Subject: PARKING STRATEGY FOR BOOTS & HEARTS WEEKEND RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-016-14 be received for information. f r Submitted b �� Reviewed b y y 3�'�nne Greentree, BA, MO Franklin Wu, Municipal Clerk Chief Administrative Officer CAG/Ic CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: CLD-016-14 PAGE 2 1. BACKGROUND On the weekend of July 31 st to August 3rd, the Boots & Hearts Music Festival will be taking place at the Canadian Tire Motorsport Park. Parking problems involving the roads are anticipated to occur in three distinct waves, initial entry to the site, late arrivals and trespass, and finally the exit strategy. At the General Purpose and Administration meeting of 26 May 2014, Resolution #GPA- 366-14 was passed. It required that: "THAT Staff be directed to report on parking enforcement during the Boots & Hearts Music Festival; and that the Report address the issue of potentially securing additional private tow truck services. 2. ARRIVAL As vehicles are filtering in to the camping areas and the off-site parking areas, there is the potential for major traffic congestion at the intersection of Regional Rd 20 and Concession Rd 10. All inbound traffic comes through that intersection. Traffic control has been indicated as necessary to keep vehicles moving. One potential problem is the parent or friend bringing a group to the event and deciding that, if the traffic is not moving fast enough, they will just let their passengers and all their gear out in the middle of traffic, thus creating more slowdowns and gridlock. This can create a domino effect resulting in more delays. 3. LATE ARRIVALS AND TRESPASS While the traffic is not backlogged in the case of the late arrival, there is the issue of the attendee wanting to get in and settled as soon as possible. The park also has had a long history of individuals attempting to enter through back and side entrances without paying. For late attendees and at any time during the festival the surrounding roads will need to be patrolled and kept clear of vehicles pulled over at the side of the road. 4. FESTIVAL DEPARTURE Departure time will have the greatest impact on traffic. People may arrive at any time leading up to the official start but all will be leaving within a very short span of time. The fact that they are funneling outward and dispersing will mitigate congestion but any slowdowns close to the exit point will greatly hinder movement. The potential problem is, once again, the pedestrians who will be waiting for a ride. Once the ride arrives the vehicle must be packed with all the equipment. This can take longer that the unpacking. REPORT NO.: CLD-016-14 PAGE 3 5. ACTION PLAN In order to deal quickly and effectively with potential problems, the Municipal Law Enforcement Division will have staff working on the weekend of the event. Enforcement patrols specific to the event will require at least one MLEO and one PEO starting Thursday from midmorning to approximately 7:00 pm. when arrivals will be heaviest and the same on Friday. Saturday will see one MLEO and one PEO on duty during the day and into the evening. All day Sunday and Monday morning will have the at least one PEO and one MLEO on site to deal with issues as the attendees depart. Calls for service from the public can be made through our current "after hours" phone line at 905-623-3379 ext. 2105. The number will also be provided to the Regional Police and the organizers of Republic Live should complaints come in to them. Durham Regional Police have indicated that they will not be doing any parking enforcement which places an even larger strain on municipal enforcement staff resources. Municipal staff will maintain contact with the police on site as part of their safety plan. 6. TOWING Where illegally parked vehicles become an impediment to traffic movement it will be necessary to remove them. When the Municipality tows a vehicle for an infraction of a municipal by-law it is impounded and thus the same tow company is used as the one the Regional Police have, that being Bob's Towing. The downside of having to deal with Bob's is that their compound is on Holt Rd at Highway 2. As a result any towing done by the company could take the truck out of service for a long period of time. 3 ALL PARKED VEHICLES 2 WILL BE TOWED 7 AM g. A great many of the signs in the area presently warn that tagged vehicles will the towed. A recent review of the area revealed that some signs have been removed or knocked down and others have faded to the point of requiring replacement. A great many of the current signs are in two parts with a tow warning attached as shown above. REPORT NO.: CLD-016-14 PAGE 4 Any vehicles found parked in contravention can be ticketed and towed at the owner's expense. 7. FURTHER TRAFFIC CONCERNS Further discussions will be taking place with the Traffic Management Committee to explore some possible options for enforcement. 8. CONCLUSION The foregoing is presented for Council's information. 9. CONCURRENCE: Not applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Len Creamer, Manager, Municipal Law Enforcement