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Home My WebLink AboutCOD-010-14 Clarbgton REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: ' -' \ By-law#: Report#: COD-010-14 File#: Subject: CL2014-8 CLARINGTON FITNESS CENTRE RENOVATIONS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-010-14 be received; 2. THAT Garritano Brothers Limited, Oshawa, Ontario with a total bid amount of $2,816,920.32 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014-8 be awarded the contract for Clarington Fitness Centre Renovations as required by the Municipality of Clarington, Community Services Department; and 3. THAT the funds required in the amount of $3,166,920.32 (which includes $2,816,920.32 for construction and $250,000.00 for contingency and $100,000.00 for Furnishings and Equipment. Costs are net of HST Rebate) be charged to account# 110-42-421-84203-7401; and 4. THAT the budget shortfall of approximately $299,360.00 be financed from the Rate Stabilization Reserve Fund. . _. C Submitted by: Reviewed by: -- - - t �- Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer r ancy T ylo , BQA, C A, CA., Director of Finance/Treasurer MM\DF\sm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 REPORT NO.: COD-010-14 PAGE 2 1. BACKGROUND 1.1 Tender specifications were provided by Barry Bryan Associates for the Renovations of the Clarington Fitness Centre as required by Community Services Department. 1.2 Tender#CL2014-8 was prepared and issued to the pre-qualified contractors for this project. The Tender was advertised and the documents were made available electronically for the benefit of sub-trades. Tenders closed Tuesday, May 27, 2014. Subsequently, tenders were received and tabulated as provided on "Attachment 1". 1.3 Tenders identified options/alternatives for consideration once the base tender cost was known. The options were provided to allow for increase or decrease in the project cost to meet the budget limitations. 2. ANALYSIS 2.1 Six (6) submissions were received in response to the tender call. All submissions were deemed compliant. 2.2 After review and analysis of the bid submissions by Barry Bryan Associates, Community Services Department and Purchasing Services it was mutually agreed that the low bidder, Garritano Brothers Limited, Oshawa, Ontario be recommended for the contract for the Renovations of the Clarington Fitness Centre. A copy of the recommendation memo from Barry Bryan Associates is appended as "Attachment 2". 2.3 Garritano Brothers Limited has completed projects for the Municipality of Clarington in the past and their services have been satisfactory. In addition, and as part of the pre-qualification process, references for projects completed in the last five years were verified and these too provided to be satisfactory. 2.4 Queries with respect to the department requirements, specifications, etc. should be referred to the Director of Community Services. 3. FINANCIAL 3.1 The total project cost of$3,166,920.32 (net H.S.T. Rebate) includes the construction cost of$2,816,920.32 total bid from Garritano Brothers Limited, Oshawa, Ontario as well as $250,000.00 for Project Contingency and $100,000.00 for Furnishings and Equipment. 3.2 Funding for this project in the amount of$2,850.000 was approved by Council through Report CDS-10-13 with Resolution # GPA-591-13 on December 9, 2013. Additional funding of$17,561.00 is included in the energy master plan budget approved retrofit work for this facility. It is recommended that the remainder of the required funds of$299,360.00 be financed from the Rate Stabilization Reserve Fund. REPORT NO.: COD-010-14 PAGE 3 4. CONCURRENCE 4.1 This report has been reviewed by Joseph Caruana, Director of Community Services and Marie Marano, Director of Corporate Services who concur with the recommendation. 5. CONCLUSION 5.1 To award the contract to complete the Renovations of the Clarington Fitness Centre as required by the Community Services Department to Garritano Brothers Limited, Oshawa, Ontario, being the lowest compliant bid meeting all terms, conditions and specifications of the Tender 2014-4 Clarington Fitness Centre Renovations. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Sandra McKee, Senior Buyer Attachments: Attachment 1 - Bid Tabulation Attachment 2 — Recommendation Memo from Barry Bryan Associates List of interested parties to be advised of Council's decision: Not Applicable Attachment 1 Report COD-010-14 THE MUNICIPALITY OF CLARINGTON BID TABULATION BIDDER TOTAL BID (Net HST Rebate) Garritano Brothers Ltd. $2,816,920.32 Oshawa, ON J.J. McGuire General Contractors Inc. $2,838,086.40 Oshawa, ON Peak Engineering & Construction Ltd. $2,996,445.31 Brighton, ON Gerr Construction Ltd. $3,030,412.80 Courtice, ON Aquicon Construction Co. Ltd. $3,103,680.00 Brampton, ON Jasper Construction Corp. $3,148,454.40 Concord, ON Attachment 2 Report COD-010-14 May 29, 2014 Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1C 3A6 ® ° Attention: Ms. Sandra McKee BARRY BRYAN Re: Tender Summary and Recommendations ASSOCIATES Clarington Fitness Centre Renovations 49 Liberty Street North, Bowmanville,Ontario Architects Municipality of Clarington Tender No.CL2014-8 Engineers Project Managers SBA Project No. 13080 Dear Sandra: As requested,we have reviewed the tender submissions received for the Clarington Fitness Centre Renovations,49 Liberty Street North,Bowmanville,Ontario,Municipality of Clarington Tender No.CL2014-8. Tenders for the Clarington Fitness Centre Renovations were received by the Purchasing Manager of the Municipality of Clarington on Tuesday May 27, 2014. Six bids were received from pre-qualified General Contractors. Tenders were opened at 2.15 pm immediately following receipt of the tenders at a public tender opening at the Municipal Administrative Centre. Copies of the tenders were provided to BBA for review by the Municipality. The following table summarizes the six tenders received. Name of Bidder Total Lump Sum Tender Price* Garritano Brothers Ltd. $ 2,768 200.00 JJ McGuire General Contractors $ 2,789,000.00 Peak Engineering&Construction $ 2,944,620.00 Gerr Construction Ltd. $ 2,978,000.00 Aquicon Construction $ 3,050,000.00 Jasper Construction Corporation $ 3,094,000.00 *Total Lump Sum Tender Price excluding HST. Each of the bidders correctly acknowledged receipt of Addenda No.'s 1-3 issued during the tender no* period. °°i Each of the bids identified an amount for Separate Price items No. 1.1 to 1.5. 250 Water Street, Suite at Each of the bids included amounts for Optional Price items 2.1 to 2.2 in the tender form. Whitby,Ontario Each of the bids included the total Cash Allowances of$18,000.00. Canada L1NOG5 An Agreement to Bond in the amount of Fifty Percent of the Amount of Tender for each of the Tele:905-666.5252 Performance Bond and Labour and Material Payment Bond were provided by five bidders. The Toronto:905.427.4495 submission by Gerr Construction did not include an Agreement to Bond. Fax:905.666.5256 The Tender Forms were signed by all bidders. Email:bba @bba•archeng.com www.bba•archong.com 13080 Tender Summary Letter.wpd Attachment 2 Report COD-010-14 Page 2 Summary Based on our review of the tenders we recommend that the tender for the Clarington Fitness Centre Renovations,49 Liberty Street North, Bowmanville,Ontario, Municipality of Clarington Tender No.CL2014-8 be awarded to Garritano Brothers Ltd. of Oshawa, Ontario for the Total Lump Sum Tender Price of $2,768,200.00 plus HST. The submitted tender price and the recommended amount does not include optional pricing items 2.1 and 2.2. Tenders are open to acceptance by the Municipality of Clarington for Sixty(60)days We believe that to the best of our knowledge, the tenders for this project have been received and reviewed and our recommendations have been made in accordance with the guidelines set forth in the Canadian Construction Documents Committee Document CCDC-23—A Guide to Calling Bids and Awarding Contracts. Should you have any questions or require further assistance, please do not hesitate to contact our office. Yours very truly, B Sntan Associates rchitects, inee Project Managers arle, MAATO CME/II Attachment C.C. Mr. George Acorn, Municipality of Clarington i I 13080 Tender Summary Letter.wpd