HomeMy WebLinkAbout06/02/2014 Clarington
COUNCIL AGENDA
DATE: MONDAY, JUNE 2, 2014
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
The Municipality of Clarington makes an audio record of Council meetings. If you make
a delegation/presentation to a Council meeting, the Municipality will be audio recording
you and will make the recording public by publishing the recording on the
Municipality's website. In addition, please be advised that some of the Council
meetings may also be video recorded.
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council May 12, 2014
Minutes of a special meeting of Council May 26, 2014
PRESENTATIONS
There are no Presentations scheduled for this meeting.
DELEGATIONS .
a) Marshall Hohmann — General Accessibility Awareness and This is my Town
(Correspondence,item I — 9)
b) Linda Kent, CEO/Library Director, Clarington Public Library—
Report CSD-010-14 Theatre Dance Academy Leased Space (Item 12 of
Report#1)
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 7623-3379
Council Agenda - 2 - June 2, 2014
COMMUNICATIONS
Receive for Information
1 - 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated May 5, 2014
i
1 - 2 Minutes of the Ganaraska Region Conservation Authority dated April 17, 2014
1 - 3 Minutes of the Newcastle Community Hall Board dated April 14, 2014
1 - 4 Minutes of the Clarington Museums and Archives Board dated March 26, 2014
1 - 5 Minutes of the Clarington Heritage Committee dated May 20, 2014
l - 6 Zaihan Rashid, Outreach Coordinator, Islamic Centre of Clarington — Invitation to
Open House
1 - 7 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham — DurhamNork Energy from Waste Project
1 - 8 Debbie Shields, City Clerk, City of Pickering —2014 Municipal Election —
Question on the Ballot
1 - 9 Sylvia Jaspers-Fayer, Chair, Clarington Accessibility Advisory Committee —
National Accessibility Awareness Week
1 - 10 Laura Wood, Economic Development Coordinator, Clarington Board of Trade
and Economic Development - 2nd Agriculture Familiarization Tour
1 - 11 Denise Jamal, Manager, Public Affairs, Hydro One Networks Inc. — Update on
Hydro One's Community Liaison Committee
1 - 12 Clint Cole, Enniskillen Environmental Association (EEA) — Proposed Clarington
Transformer Station
1 - 13 Erin O'Toole, MP, Durham - Canada's.first National Day of Honour
1 - 14 Mir Mahmood Ali, Project Manager and Gretchen Gordon, Community Relations
Liaison, TransCanada Pipeline — Notification of Pipe Replacement
1 - 15 Steven Blaney, Minister of Public Safety and Emergency Preparedness —
Natural Disaster Mitigation Program
1 - 16 Kayli McKnight, Clarington Central Secondary School Rain Barrel Sale
Council Agenda - 3 - June 2, 2014
1 - 17 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham - 2014 Energy-From-Waste -Waste Management
Advisory Committee (EFW-WMAC) Meeting Schedule
1 -18 Roger Saunders, Director, Strategic Planning, Region of Durham - Proposed
Performance Indicators for the Growth Plan for the Greater Golden Horseshoe
1 - 19 Judy Mead, Home Base Durham — Letter of Appreciation
1 - 20 Terry Young, Vice President, Corporate and Employee Relations, Independent
Electricity System Operator, (IESO) - 2013 Annual Report—"Ready Set Go:
Capturing the New-Found Flexibility in Ontario's Power Grid"
1 - 21 Susan DaCosta, Vice President, Orono Town Hall Board — Letter of Appreciation
1 - 22 Juanita Dobson, Assistant Deputy Minister, Ontario Seniors' Secretariat - "Aging
Without Boundaries: 30 Years of Celebrating Seniors"
Receive for Direction
D - 1 Chisanga Puta-Chekwe, Deputy Minister, Ministry of Citizenship and
Immigration - 2014 Senior Achievement Award Program
D - 2 Flora and Clifford Curtis — Request for Permission to Conduct Fireworks Display
D - 3- Sylvie A. Landry, President, L'Assemblee des communautes francophones de
('Ontario, Durham-Peterborough (ACFO-DP) — Request for Proclamation of
"Franco-Ontarian Day"
D - 4 Peter Hoekstra, Celebration Fireworks - Request for Permission to Conduct
Fireworks Display
D - 5 Kathy McLaughlin, Secretary, Bowmanville Santa Claus Parade — Request for
Permission to Hold the 53rd Annual Community of Bowmanville Santa Claus
Parade
D - 6 Doug Dickerson, Chair, Veridian Corporation — Request for Approval of the
Amended and Restated Shareholders' Agreement
D - 7 Honor Bastianelli, Durham Region Diabetes Network (DRDN) — Request for
Proclamation of"World Diabetes Day"
D - 8 Johnathon Boville, Stuttering John's Smokehouse — Request for Amendment to
Refreshment Vehicle By-law
Council Agenda - 4 - June 2, 2014
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of May 26, 2014
STAFF REPORT(S)
UNFINISHED BUSINESS
BY-LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS
CONFIRMING BY-LAW
ADJOURNMENT
ILLJJl 11
LendingtkejYn} Council Meeting Minutes
MAY 12, 2014
Minutes of a regular meeting of Council held on May 12, 2014 at 7:00 p.m. in the
Council Chambers.
Councillor Traill led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Corporate Initiatives Officer, C. Clifford
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Recreation Services Manager, S. Meredith
Director of Finance, N. Taylor
Director of Emergency Services/Fire Chief, G. Weir
Deputy Clerk, A. Greentree
Administrative Assistant to the Municipal Clerk, C. Fleming
DISCLOSURES OF PECUNIARY INTEREST
There were no pecuniary interests stated for this meeting.
ANNOUNCEMENTS
Councillor Woo announced the following:
• Kirby Church Book Sale, May 17, 2014, from 10:00 a.m. to 3:00 p.m.
• Clarington Basketball Club, instructional basketball program for boys and girls,
Sundays, May 4 to June 22, 2014, at the Newcastle & District Recreation
Complex
• Taoist Tai Chi celebrates 20 years in Durham Region, Garnet B. Rickard
Recreation Complex, May 25, 2014, from 1:00 p.m. to 5:00 p.m.
Council Meeting Minutes - 2 - May 12, 2014
Councillor Hooper announced the following:
• May 8, 2014, Harold Longworth Public School was presented with funding from
the MusiCounts Band Aid Grant for their music program
• Clarington Older Adult's Association Events:
o Smile Theatre, May 23, 2014, 1:30 p.m., tickets $5.00
o Showcase of the Arts, May 27, 2014, 7:00 p.m., free will offering
o Summer Dinner and Dance on June 21, 2014, starting at 5:00 p.m.,
tickets $25 for members, $30 for non-members
• Historic Downtown Bowmanville BIA Summerfest in June
• Grand re-opening of the Enniskillen General Store, May 17, 2014
• Battle of the Bands, co-sponsored by the Firehouse Youth Centre,
May 30, 2014, Garnet B. Rickard Recreation Complex. Winner of the
competition will play at the Rotary Ribfest
• Central Public School is celebrating its125th Anniversary and the TVO Program
"Giver" is casting the school, students and staff in an episode to be filmed in
early September
Councillor Neal announced that the Trulls Road Free Methodist Church will be having
a service at 10:00 a.m. and sod-turning at 11:00 a.m. on Sunday, May 25, 2014, for
their gym expansion.
Councillor Novak announced the following:
• The Engineering Services Department received the Dr. J. Murray Speirs
Restoration Award as part of the Region of Durham Environmental
Achievement Awards for 2014, for the design of the bridge rehabilitation on
Bragg Road which respected the natural features of the landscape and the
need to protect erosion near the bridge. Mayor Foster presented the Award to
the Director of Engineering Services.
• May 8, 2014, public launch of the Exercise Unified Response, at the Darlington
Nuclear Energy Complex. The exercise being held May 26 to,28, 2014 is the
largest full-scale emergency response exercise to be held in Canada.
o Reminder to residents that Public notices will be published on May 22,
2014, regarding the public alerting system on May 26, 2014, for indoor
notification and May 27, 2014, for outdoor siren activation
• Energy-from-Waste-Waste Management Advisory Committee meeting on
May 15, 2014, from 7:00 p.m. to 9:00 p.m. at Durham Regional Headquarters
• National Public Works Week, May 18 to 24, 2014
o May 24, 2014, Open Houses at the Traffic Operations Centre and the
Courtice Water Pollution Control Plant
Council Meeting Minutes - 3 - May 12, 2014
Councillor Partner announced the following:
• Victoria Day Speedfest, May 16 to 18, 2014, at the Canadian Tire Motorsport
Park
• Indoor yard sale, bake sale and perennial sale at St. Saviours Anglican Church,
Orono, on May 17, 2014, from 8:00 a.m. to 1:00 p.m.
• May 25., 2014, "In the Face of an Angel" Golf Tournament at Archibald's Cider
House Golf Course, in support of ovarian cancer research, registration $90 per
golfer. Visit www.inthefaceofanangel.ca to donate.
Councillor Traill announced the following:
• Samuel Wilmot Nature Area Photo Exhibition at the Visual Arts Centre on
May 15, 2014 at 7:00 p.m.
• May 9, 2014, official re-naming of the off-leash dog park to the Dave Boyd
Memorial Dog Park to commemorate Mr. Boyd's efforts in helping to establish
the park
Mayor Foster announced the following:
• May 13, 2014, National Denim Day, with donations in support of breast cancer
research through the CURE Foundation
• May 13, 2014, Public Information Centre for the construction of Fourth Street,
from 5:00 p.m. to 7:00 p.m. in the Council Chambers
• May 14, 2014, 40th Anniversary of the Durham Full Gospel Businessmen's
Fellowship, Garnet B. Rickard Recreation Complex, 6:00 p.m.
• May 15, 2014, Bethesda House 12th Annual Spring Fling Dinner/Auction,
5:30 p.m. at the Beech Centre
• May 16, 2014, Flag raising at the cenotaph at 3:00 p.m. for the International
Day Against Homophobia/Transphobia
• May 20, 2014, 3:00 p.m., grand opening of Earth Day Cleaners, 109 King
Street West
• May 21, 2014, OCI/OPG Supplier Day Breakfast, 8:00 a.m. at the Ajax
Convention Centre
• May 21, 2014, grand opening of Courtice North Subdivision at 11:00 a.m.
• May 22, 2014, 7:30 a.m. Clarington Prayer Breakfast for Mayor and Community
Leaders, Trinity United Church
• May 23, 2014, Community Care Durham Volunteer Appreciation barbeque,
12:00 noon at the Garnet B. Rickard Recreation Complex
• May 25, 2014, Inaugural Walk for Huntington Disease starting at 11:00 a.m.
from Memorial Park
Mayor Foster congratulated Councillor Hooper on being recognized by Durham
College through the Alumni of Distinction Awards, for making significant contributions
to society while achieving career success.
Council Meeting Minutes - 4 - May 12, 2014
MINUTES
Resolution #C-197-14
Moved by Councillor Traill; seconded by Councillor Partner
THAT the minutes of a regular meeting of Council April 28, 2014, be approved.
"CARRIED"
PRESENTATIONS
There were no Presentations scheduled for this meeting.
DELEGATIONS
Dr. Robin Jeffrey addressed Council concerning Item 3 of Report #1 — Report
PSD-023-14 - To Convert a Single-Detached Dwelling to a Professional Office (Mark
Abernethy, James Abernethy and Tyler Smith) regarding 190 Church Street.
Dr. Jeffrey stated she has listened to the audio recording of the General Purpose and
Administration Committee meeting of May 5, 2014, and has submitted
correspondence outlining her concerns. She stated her greatest concern is the
request to have the number of required parking spaces reduced from eight to three as
parking in the area is already problematic and feels it is unrealistic to assume that the
small shed parking will be utilized. Dr. Jeffrey noted there are only a limited number of
parking meters in the area, the 3 hour street parking limit is not enforced, and the
parking lots are used by employees of the municipality and neighbouring businesses.
She also noted that vehicles are illegally parked on Silver Street causing a dangerous
situation. Dr. Jeffery stated that the Clarington Official Plan has designated all
properties in the area to be zoned for multi-use and that more businesses will open in
the future adding to the existing problem. Dr. Jeffery feels that adding parking spots
at the back of the lot will not negatively impact the heritage appeal of the property and
that parking issues need to be a priority.
Prior to the meeting, Kevin Tunney advised he would not be addressing Council this
evening.
Steve Kay addressed Council concerning Item 3 of Report #1 - Report PSD-023-14 -
To Convert a Single-Detached Dwelling to a Professional Office (Mark Abernethy,
James Abernethy and Tyler Smith) regarding 190 Church Street. Mr. Kay indicated
that he was in support of the application and the proposed variance to the parking. He
advised that his property overlooks the subject property from Wellington Street.
Mr. Kay stated that outside of peak hours, there appears to be ample parking and that
the existing driveway can accommodate at'least three cars. Mr. Kay expressed
concern that should the driveway expansion be required, it would infringe on the
privacy of his property and substantially decrease the tree canopy behind his
residence.
Council Meeting Minutes - 5 - May 12, 2014
Mr. Kay feels there is no reason to further impact the tree canopy if parking can be
accommodated in combination with street and lot spaces. He urged Council to
approve the application and the proposed parking variance.
COMMUNICATIONS
1 - 1 Minutes of the Clarington Safe Communities Advisory Committee dated
April 17, 2014
1 - 2 Minutes of the Durham Nuclear Health Committee (DNHC) dated April 4,
2014
1 - 3 Minutes of the Clarington Museums and Archives Board dated January 8
and March 26, 2014
1 - 4 Ted Moroz, President, Beer Store, advising that large multi-national
convenience-store and gas-station chains are lobbying provincial politicians
for the ability to sell beer, wine and hard liquor through their stores;
indicating that the Beer Store and its 7,000 employees have worked hard to
build the most inclusive, efficient and environmentally responsible and safe
beer retailing system in the world; advising that studies have demonstrated
that convenience-store and gas-station chains are unable to match the
Beer Store's commitment to social responsibility and public safety;
suggesting that selling beer, wine and hard-liquor through convenience
stores and gas stations will increase sales to minors, result in higher
.recycling costs for municipalities and higher prices for consumers, as well
as eliminate well-paying jobs in the community; and, forwarding an
information pamphlet outlining the real costs of expanded liquor sales.
1 - 5 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, writing to the Honourable M. Meilleur, Attorney
General, advising that on April 23, 2014, Regional Council adopted the
following resolution pertaining to Joint and Several Liability Reform:
"a)THAT the Ministry of the Attorney General be advised that the Region of
Durham supports AMO's Combined Model for joint and several liability
reform in the Province of Ontario; and
b) THAT a copy of Report #2014-F-31 of the Commissioner of Finance, be
forwarded to AMO, all local Durham MPP's and all local municipalities."
1 - 6 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, advising that on April 23, 2014, Regional Council
adopted the following resolution pertaining to the Quarterly Report on
Planning Activities:
Council Meeting Minutes - 6 - May 12, 2014
"a)THAT Report#2014-P-25 of the Commissioner of Planning and
Economic Development be received for information; and
b) THAT a copy of Report#2014-P-25 be forwarded to all Durham Area
Municipalities, Durham Regional Police Service, and Durham
Emergency Medical Services for information."
1 - 7 Debbie Shields, City Clerk, City of Pickering, writing to the Canadian
Nuclear Safety Commission, advising that on April 22, 2014, the City of
Pickering adopted the following resolution pertaining to the Pickering
Nuclear Generating Station:
"WHEREAS the Pickering B reactors located at the Pickering Nuclear
Generating Station will reach the end of their design lives this year;
however Ontario Power Generation (OPG) have applied to operate them
until 2020; and
WHEREAS Durham Nuclear Awareness (DNA) acquired funding to hire
Arnold Gundersen of Fairewinds Associates to analyze OPG's safety case
for Pickering in 2013. Mr. Gundersen concluded there was insufficient
information to approve the life-extension of the Pickering B nuclear
reactors.
WHEREAS the Canadian Nuclear Safety Commission (CNSC) approved a
5-year operating license to OPG, but required that it submit a full safety
case for a public hearing before it could run the station beyond its design
life; and
WHEREAS Durham Nuclear Awareness maintain that the studies and
information requested of OPG to provide at the 2013 CNSC relicensing
hearings, have yet to be released to the public for review.
NOW THEREFORE BE IT RESOLVED THAT City of Pickering Council
request the CNSC and OPG to provide a higher level of transparency when
discussing the potential for extended operations at the Pickering Nuclear
Generating Station past its end of life design. This includes (but not limited
to) proactively releasing to the public in a timely fashion, any and all studies
and documents providing OPG's safety case to extend the operation in
Pickering.
AND THAT OPG is required to hold annual public meetings to report on the
safety of the facility, where the public has an opportunity to ask questions
and be provided with appropriate responses. And that prior to these annual
public meetings being held, all relevant reports and depositions from the
CNSC and OPG in relation to the safety of the plant until the year 2020 be
provided to the public in advance.
Council Meeting Minutes - 7 - May 12, 2014
AND THAT CNSC requires OPG to send a draft Decommissioning Plan to
the City of Pickering for consultation by year-end in 2015.
AND THAT a copy of this resolution is submitted to the CNSC forthwith.
AND THAT a copy of this resolution be sent to Durham Region, all Durham
Regional local municipalities, Hon Kathleen Wynne, Premier of Ontario,
Hon Tracy MacCharles, MPP Pickering-Scarborough, MPP Joe Dickson,
Ajax-Pickering, Hon Chris Alexander, MP Ajax-Pickering, MP Corneliu
Shisu, Pickering-Scarborough East."
1 - 8 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, advising that on April 23, 2014, Regional Council
appointed the following members to the Energy from Waste —Waste
Management Advisory Committee (Host Community Agreement
Committee) for a two year term:
Margaret Clayton
Ted Baker
Neil Burnett
Erma Fernando
Susan Clearwater
Jim Vinson, Wendy Bracken, Kathy Coupland and Suzanne Barnes were
previously selected for appointment by Clarington Council to the Energy
from Waste —Waste Management Advisory Committee (Host Community
Agreement Committee) for a two year term.
The first public meeting is scheduled for May 15, 2014, from 7:00 p.m. to
9:00 p.m. at Regional Headquarters, Room LL-C.
1 - 9 J. R. Russ Powell, Chief Administrative Officer, Central Lake Ontario
Conservation Authority (CLOCA), writing to the Honourable Gerry Ritz,
Minister of Agriculture and Agri-Food Canada, the Honourable Rona
Ambrose, Minister of Health, and Dr. Bruce Archibald, President, Canadian
Food Inspection Agency, forwarding a copy of correspondence from the
Forest Gene Conservation Association (FGCA) with respect to the
discovery of the Asian long-horned.beetle in Mississauga; and, offering
support of the FGCA's request to the Federal government to undertake a
timely eradication of this infestation, to develop an appropriate enforcement
and monitoring program in line with the tremendous level of financial and
ecological risk that the Asian long horned beetle represents for Canada,
and to inform the public and import industry to better harness their efforts to
prevent and detect infestations.
Council Meeting Minutes - 8 - May 12, 2014
1 - 10 Matthew Wilson, Senior Advisor, Association of Municipalities of Ontario
(AMO) announcing that the Honourable Charles Sousa, Minister of Finance
delivered the 2014 Provincial Budget on May 1, 2014 and providing an
overview of key budget highlights including significant infrastructure
investments for public transit and transportation, roads and bridges, cuts to
the Ontario Municipal Partnership Fund and the Power Dam Special
Payment Program, maintenance of the 2008 upload agreement, rate
increases for ODSP and Ontario Works and the permanent addition of
funding for the Community Homelessness Prevention Initiative.
- 11 Matthew Wilson, Senior Advisor, Association of Municipalities of Ontario
(AMO) announcing that Premier Wynne has requested the dissolution of
Provincial Parliament and has called for a general election to be held on
June 12, 2014; advising of certain legislation which has died on the order
paper including Bill 34, which would have given municipalities greater tools
to collect unpaid Provincial Offences.Act fines and improve the
administration of justice and Bill 91 which would have established a new
waste reduction regime in Ontario; indicating that attempts to reform
interest arbitration and deal with unsustainable increases to police and fire
wages and the need to reform joint and several liability will remain
municipal priorities in the future; and, AMO will be looking to all three
parties to address pressing issues for municipalities and property taxpayers
and has approved an election strategy to move Ontario's municipalities
forward.
1 - 13 Kathy Weiss, Director, Economic Development & Tourism, Regional
Municipality of Durham, forwarding for information, a copy of Report
2014-EDT-18 of the Commissioner of Planning and Economic
Development with respect to Agriculture and Rural Affairs Economic
Development Update.
Resolution #C-198-14
Moved by Councillor Partner, seconded by Councillor Traill
THAT the communications I - 1 to I - 13 to be received for information be approved,
with the exception of Correspondence Item I - 12.
"CARRIED"
Council Meeting Minutes - 9 - May 12, 2014
1 - 12 Clint Cole, Enniskillen Environmental Association (EEA) writing to Ross
Lashbrook, Manager, Environmental Assessment Services, Ministry of the
Environment, requesting a response to questions regarding the proposed
Clarington Transformer Station with respect to the approval process for the
parcel of land south of the original transformer station purchased by Hydro
One in 2014, which was not subject to a Class Environmental Assessment
or mentioned in the 2012 ESR, and how the un-opened road allowance (on
Townline Road) north of Winchester Road, located within Provincially
designated significant wetlands, can be opened for construction, vehicular
traffic and contaminate cargo cartage on a graded slope.
Resolution #C-199-14
Moved by-Councillor Neal, seconded by Councillor Partner
THAT Correspondence Item I — 12 from Clint Cole, Enniskillen Environmental
Association (EEA) writing to Ross Lashbrook, Manager, Environmental Assessment
Services, Ministry of the Environment, be referred to staff to provide a response to the
Enniskillen Environmental Association.
"CARRIED"
CORRESPONDENCE FOR DIRECTION
Correspondence Item D - 14 was received as a Hand-Out.
D - 1 Ksenija Knezic, Information & Services Assistant, Spina Bifida &
Hydrocephalus Association of Ontario, requesting that the month of
June be proclaimed as "Spina Bifida and Hydrocephalus Awareness
Month" to help raise awareness of the work the Association provides
on behalf of those with spina bifida and hydrocephalus and their
families to improve the quality of life of children, youth and adults with
spina bifida and/or hydrocephalus through research, awareness, care
and advocacy.
(Proclaimed)
D - 2 Mike May, President, Pride Durham Inc., requesting that
June 2 to June 8, 2014, be proclaimed "Pride Week"; and, requesting
permission to fly the Rainbow Flag on one of the Municipality's
flagpoles during the week.
(Proclaimed and permission granted to
fly the Rainbow Flag)
Council Meeting Minutes _ 10 - May 12, 2014
D - 4 Prithi Yelaja, Communications Specialist, The College of Physicians
and Surgeons of Ontario, advising of the Council Award, an award
honouring outstanding physicians whose performance, based on eight
"physician roles", identified by Educating Future Physicians of Ontario
is outstanding and comes closest to society's vision of an ideal
physician; forwarding a nomination form and eight-point selection
criteria; and, indicating the deadline for receipt of nominations is
August 22, 2014.
(Information posted on the
Municipality's Website)
D - 5 The Honourable Michael Coteau, Minister of Citizenship and
Immigration, advising that nominations are being accepted for the
Ontario Medal for Good Citizenship, an award established in 1973 to
honour Ontarians who, through exceptional, long-term efforts, have
made outstanding contributions to community life; indicating that
nomination forms are available on-line by visiting the Ministry's
website at www.ontario.ca/honoursandawards or by calling 1-877-832-
8622; and, encouraging members of the public to nominate a
deserving citizen in the community. The deadline for receipt of
nominations is July 17, 2014.
(Information posted on the
Municipality's Website)
D - 6 Constance Agnew, Senior Planning Ecologist, LGL Limited,
Environmental Research Associates, advising that the Ministry of
Transportation (MTO) in partnership with Graham Bros. Construction
Limited and WSP Canada Inc. has commenced a detail design build
study for the replacement of the Highway 401/Cobbledick Road
Underpass (Site 21-192) and the Highway 401 East Townline Road
Underpass (Site 21-198); indicating a Design and Construction Report
(DCR) will be prepared to document the results of the detail design
and notification of the Design and Construction Report Submission
and Study Completion will be advertised in local newspapers; and,
requesting approval for an exception to Clarington's Noise By-law
2007-071 for construction activities at both project sites between
May 1, 2014 and November 30, 2015.
(Exemption to By-law 2007-071 for the
period May 1, 2014 to November 30,
2015 approved)
Council Meeting Minutes - 11 - May 12, 2014
D - 10 J. K. Hunter, Lieutenant (Navy) Commanding Officer, Royal Canadian
Sea Cadet Corps Bowmanville, advising June 4, 2014, marks the 70th
Anniversary of the Town of Bowmanville's first street party to raise
funds for navy personnel on the H.M.C.S. Bowmanville; advising the
branch has been focusing on providing operating funds for the Royal
Canadian Sea Cadet Corps since 1981 and to further the aim of
raising awareness of their program, they would like to recreate the
circumstances of the street dance 70 years ago; and, requesting
approval to hold a street party on Temperance Street between
King Street and Church Street and the cenotaph area south of the
Town Hall on Wednesday, June 4, 2014, from 6:00 p.m. to 9:00 p.m.
(Approved provided the organizers
apply for an obtain a Road Occupancy
Permit from the Engineering Services
Department)
D - 11 Krzysztof Opydo, White Sands Cottages and Campground, requesting
that the portion of Union School Road south of Concession Road 9
from the temporary gate to his property line be opened; advising that
Union School Road was maintained by the Municipality in the past and
that parts of Union School Road have been neglected for many years
and are in urgent need of standard maintenance; and, indicating that
the reason for the request is to allow him to apply for a building permit.
(Correspondence referred to staff)
D - 14 Paul Kennedy, Senior Associate, Cassidy & Co. Architectural
Tech nologists,,on behalf of 2265719 Ontario Inc., advising they have
done an evaluation on the existing bungalows on the market now in
the Northglen Phase One Subdivision and would require 48% for the
bungaloft option to work on future phases; and, requesting an
increase in lot coverage to 48% for the bungalofts, in the Northglen
Subdivision.
(Advised of actions taken with respect
to Item 2 of Report#1)
Resolution#C-200-14
Moved by Councillor Novak, seconded by Councillor Neal
THAT Correspondence Items D - 1 to D - 11, and Hand-out Correspondence
Item D - 14 be approved as per the Agenda, with the exception of
Correspondence Items D - 3, D - 7, D - 8 and D - 9.
"CARRIED"
Council Meeting Minutes - 12 - May 12, 2014
D - 3 Clinton Shane Ekdahl, advising of the alarming Honey Bee decline in
Canada and the importance of honey bees to the sustainability of
agriculture and the environment; indicating the value of honey bees to
pollination of crops is estimated at over $2 billion annually; and,
requesting that May 29, 2014, be proclaimed as the fifth annual "Day
of the Honey Bee" to educate and inform the public on the plight of the
honey bee. Mr. Ekdahl is also requesting Council sanction "backyard"
or hobbyist beekeeping in Clarington and to write letters of support to
Federal and Provincial representatives urging support of the Honey
Bee.
Resolution #C-201-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT May 29, 2014, be proclaimed as the fifth annual "Day of the Honey Bee".
"CARRIED"
D - 7 Ruth Sutcliffe, writing in opposition to the application by Republic Live
Inc. for an Official Plan and Zoning By-law amendment to change the
land use designation on the Canadian Tire Motorsport Park Lands as
her property will decrease in value, and be adversely affected by light
and noise pollution, lack of privacy, fire safety and security issues and
the potential for contamination of the water table; acknowledging that
she was aware there was a race track close by which may cause
noise issues at times but did not know of plans to construct a parking
lot surrounding her property; and, expressing concern that, if
approved, the changes will affect the quality of her family's lives.
Resolution #C-202-14
Moved by Councillor Partner, seconded by Councillor Traill
THAT Correspondence Item D - 7 from Ruth Sutcliffe, with respect to the
application by Republic Live Inc. for an Official Plan and Zoning By-law
amendment to change the land use designation on the Canadian Tire
Motorsport Park Lands, be referred to the Director of Planning Services for a
report addressing-residents' concerns.
"CARRIED AS AMENDED LATER IN
THE MEETING"
(See following motion)
Council Meeting Minutes - 13 - May 12, 2014
Resolution #C-203-14
Moved by Councillor Traill, seconded by Councillor Partner
THAT the foregoing Resolution #C-202-14 be amended to add:
"THAT the Boots & Hearts Event report on residents' concerns be.
considered a priority and that the firm date for the return of the report
be May 26, 2014, and that the concerns of Ms. Sperry also be
included.
"CARRIED"
Resolution #C-202-14 was then put to a vote and CARRIED AS AMENDED.
D - 8 Ryan Sutcliffe, writing in opposition to the application by Republic Live
Inc. for an Official Plan and Zoning By-law amendment to change the
land use designation on the Canadian Tire Motorsport Park Lands
expressing concern with increased traffic on Concession Road 10,
changes to the water table, and adverse effects to his health; advising
that while he supports the race track and the festival, he is opposed to
the proposal; and, indicating he will seek legal redress should the
applications be approved.
Resolution #C-204-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT Correspondence Item D — 8 from Ryan Sutcliffe, with respect to the
application by Republic Live Inc. for an Official Plan and Zoning By-law
amendment to change the land use designation on the Canadian Tire
Motorsport Park Lands, be referred to the Director of Planning Services for a
response on when the wells will be capped and properly decommissioned to be
included in the Report to the General Purpose and Administration Committee
meeting of May 26, 2014.
"CARRIED"
D - 9 Jean and Doug Park, writing in opposition to the application by
Republic Live Inc. for an Official Plan and Zoning By-law amendment
to change the land use designation on the Canadian Tire Motorsport
Park Lands due to potential water and soil contamination, loss of
farmland and the natural barrier from Highway 35, light and noise
pollution, the effects on the bluebird habitat, and decrease in property
values; and, expressing concern that their enjoyment of country living
will be severely affected if the applications are approved.
Council Meeting Minutes - 14 - May 12, 2014
Resolution #C-205-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT Correspondence Item D — 9 from Jean and Doug Park, with respect to the
application by Republic Live Inc. for an Official Plan and Zoning By-law
amendment to change the land use designation on the Canadian Tire
Motorsport Park Lands, be referred to the Director of Planning Services for a
response to the issues raised in their correspondence including the bluebird
habitat and parking on the west side of the property to be included in the Report
to the General Purpose and Administration Committee meeting of May 26, 2014.
"CARRIED"
D - 12 Carey deGorter, Director of Administration/Town Clerk, Town of
Caledon, advising that further to their correspondence dated
March 24, 2014, the Town of Caledon has adopted a refinement to its
original resolution to clarify the exact conflict between the Growth Plan
for the Greater Golden Horseshoe and the Greenbelt Plan identified in
the third last paragraph of the following resolution:
"WHEREAS the Province of Ontario is preparing for the statutory
10-year review of the Niagara Escarpment Plan, the Oak Ridges
Moraine Conservation Plan, the Greenbelt Plan, and the Growth Plan
for the Greater Golden Horseshoe in 2015 and 2016; and
WHEREAS the review of the four Provincial plans presents
opportunities to clarify and harmonize the intents of each plan and
also offers an opportunity to remove contradictions between the plans;
and
WHEREAS section 3.4.1 of the Greenbelt Plan specifically states that
Settlement Areas "are an integral part of the long-term economic and
social sustainability of the Greenbelt and this Plan envisions that they
continue to evolve and grow in keeping with their rural and/or existing
character;" and
WHEREAS section 3.4.4 of the Greenbelt Plan allows municipalities to
continue to plan for a settlement area expansion within the Greenbelt
Plan area if such a consideration was initiated prior to the date the
Greenbelt Plan came into effect; and
WHEREAS sub-section 3.4.4.1.d) of the Greenbelt Plan further states
that the proposed settlement area expansion shall "maintain the rural
and/or existing character of the settlement area"; and
Council Meeting Minutes - 15 - May 12, 2014
WHEREAS sub-section 2.2.7.2 of the Growth Plan for the Greater
Golden Horseshoe directs municipalities to plan all settlement area
expansions within its proclaimed area to achieve a minimum density
target of 50 persons and jobs combined per hectare; and
WHEREAS the required density target of 50 persons and jobs
combined per hectare is not compatible with Greenbelt community
character; and
WHEREAS vast majority of the Greenbelt Plan is inside the Growth
Plan for the Greater Golden Horseshoe, and thereby creating two
contradictory requirements for justifiable and lawful settlement area
expansions of Greenbelt communities;
THEREFORE BE IT RESOLVED THAT through the 10 year review of
Provincial Plans, the Province remove the application of the density
policy of the Growth Plan for the Greater Golden Horseshoe from
villages and hamlets in the Greenbelt Plan area, thereby
strengthening the requirements of the Greenbelt Plan to respect the
existing character of Greenbelt villages and hamlets; and
FURTHER, THAT this motion accompanied by an appropriate cover
letter be circulated to the Region of Peel, the Niagara Escarpment
Commission, the Greenbelt Council and other Greenbelt municipalities
within the Growth Plan area requesting support; and
FURTHER, THAT this motion accompanied by an appropriate cover
letter be circulated to the Premier of Ontario, Ministry of Municipal
Affairs and Housing, Ministry of Infrastructure, and Ministry of Natural
Resources for their consideration."
Resolution #C-206-14
Moved by Councillor Novak, seconded by Councillor Woo
THAT the resolution from the Town of Caledon, with respect to the Growth Plan
for the Greater Golden Horseshoe and the Greenbelt Plan, be received for
information.
"CARRIED"
Council Meeting Minutes - 16 - May 12, 2014
D - 13 Sandra Kranc, City Clerk, City of Oshawa, writing to the Honourable
Lisa Raitt, Minister of Transport, advising that on April 28, 2014, the
City of Oshawa adopted the following resolution pertaining to Canada
Post Residential Delivery Service:
"WHEREAS Canada Post announced plans to replace all door-to-door
mail .delivery with community mailbox (C.M.B.) delivery; and,
WHEREAS moving to C.M.B. delivery would be especially hard on
seniors and people living with disabilities and could undermine their
ability to live independently; and,
WHEREAS the proposed change would entail the downloading of
responsibilities, costs, and liabilities to local governments, such as
paving, lighting, snow removal, and policing related to vandalism and
mail theft; and,
WHEREAS this proposed change would result in the loss of good jobs
in our community; and
WHEREAS this proposed change to Canada's postal system is
unprecedented in other G7 countries;
THEREFORE BE IT RESOLVED THAT:
1. The City of Oshawa send a letter to the Honourable Lisa Raitt,
Minister of Transport, to inform the Minister that the City of Oshawa
supports the current system of residential door-to-door delivery;
and,
2. That the City of Oshawa call on the Federal Government and
Canada Post to conduct consultations with Canadians about what
kind of postal services they need; and,
3. That the City of Oshawa send a copy of this resolution to Durham
Regional Council and all other municipalities in Durham Region
and the G.T.A. for endorsement and to the Association of
Municipalities of Ontario, the Federation of Canadian
Municipalities, all Durham Region M.P.'s and M.P.P.'s."
Council Meeting Minutes - 17 - May 12, 2014
Resolution #C-207-14
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the resolution from the City of Oshawa, with respect to Canada Post
Residential Delivery Service, be endorsed.
"CARRIED"
COMMITTEE REPORT(S)
Report#1 - General Purpose and Administration Committee Report May 5, 2014
Resolution #C-208-14
Moved by Councillor Woo, seconded by Councillor Traill
THAT the General Purpose and Administration Committee Report of May 5, 2014 be
approved, with the exception of Items #2, #4, and #5.
"CARRIED"
Item #2
Resolution #C-209-14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report PSD-027-14 be received;
THAT the application to amend Draft Approved Plan of Subdivision (S-C 2007-0004)
submitted by Kevin Tunney on behalf of 2265719 Ontario Inc., 2084165 Ontario
Limited and Kirk C. Kemp to permit additional lots with 11.3 metres of frontage be
supported, subject to the conditions generally as contained in Attachment 2 to Report
PSD-027-14;
THAT the request for extension to Draft Approval be supported but only for an
additional six years;
THAT the Zoning By-law Amendment application submitted by 2265719 Ontario Inc.,
2084165 Ontario Inc. and Kirk Kemp be approved as contained in Attachment 3 to
Report PSD-027-14 with the exception that the lot coverage provisions in 2. f. ii) and
3. f. ii) be revised to 48 percent for the dwelling and 53 percent for total of all buildings
and structures.
Council Meeting Minutes - 18 - May 12, 2014
THAT the Architectural Design Guidelines for the Northglen Neighbourhood be
amended to the satisfaction of the Director of Planning Services prior to the
registration of the next phase of development being Phase 1 B;
THAT when conditions contained in the Official Plan and Zoning By-law with respect
to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the
removal.of the (H) Holding Symbol be forwarded to Council for approval of each
phase;
THAT Staff also provided a six year extension for the draft plan on the east side of
Middle Road when Staff brings forward a report on that draft plan;
THAT the Region of Durham Planning Department and the Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-027-14 and Council's
decision; and
THAT all interested parties listed in Report PSD-027-14 and any delegations be
advised of Council's decision.
"CARRIED"
Item #5
Resolution #C-210-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report PSD-025-14 be received;
THAT the applications to amend the Clarington Official Plan and Zoning By-law
submitted by Republic Live Inc., to allow parking and ancillary uses, continue to be
processed and that a subsequent report be prepared; and .
THAT all interested parties listed in Report PSD-025-14 and any delegations be
advised of Council's decision.
"CARRIED"
Item #4
Resolution #C-211-14
Moved by Councillor Traill, seconded by Councillor Woo
THAT Report PSD-024-14 be received;
Council Meeting Minutes _ 19 - May 12, 2014
THAT the applications to amend the Clarington Official Plan and Zoning By-law
submitted by 1829963 Ontario Inc., to allow camping and ancillary uses, continue to
be processed and that a subsequent report be prepared; and
THAT all interested parties listed in Report PSD-024-14 and any delegations be
advised of Council's decision.
"CARRIED"
STAFF REPORT(S)
There were no Staff Reports considered under this Section of the Agenda.
UNFINISHED BUSINESS
There was no unfinished business considered under this Section of the Agenda.
BY-LAWS
Resolution #C-212-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By-laws 2014-047 to 2014-052
2014-047 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington (2265719 Ontario Inc.,
2084165 Ontario Limited and Kirk C. Kemp)
2014-048 Being a By-law to appoint a Municipal Law Enforcement Officer
(Katelyn Scheffee)
2014-049 Being a By-law to establish a Clarington Municipal Election Compliance Audit
Committee for the 2014-2018 Term
2014-050 Being a By-law to appoint a Municipal Law Enforcement Officer (Amy Janes)
2014-051 Being a By-law to amend By-law 2004-253 to provide for Civil Marriage
Services to be Offered by the Municipality of Clarington
2014-052 Being a By-law to authorize an agreement between the Corporation of the
Municipality of Clarington and the Association of Municipalities of Ontario; and
THAT the said by-laws be approved.
"CARRIED"
Council Meeting Minutes - 20 - May 12, 2014
OTHER BUSINESS
Councillor Neal requested an update on the borehole being drilled by Group 360,
The Director of Planning Services read correspondence received from Group 360
on May 6, 2014, indicating the team will be visiting the site soon.
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
CONFIRMING BY-LAW
Resolution #C-213-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By-law 2014-053, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 12th day of May, 2014; and
THAT the said by-law be approved.
"CARRIED"
ADJOURNMENT
Resolution #C-214-14
Moved by Councillor Partner, seconded by Councillor Traill
THAT the meeting adjourn at 8:08 p.m.
"CARRIED"
MAYOR DEPUTY CLERK
lu.1J1 11
Leading the}vat Special Council Meeting Minutes
MAY 26, 2014
Minutes of a special meeting of Council held on May 26, 2014, at 7:00 p.m., in the
Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Acting Chief Administrative Officer and Director of Corporate
Services and Human Resources, M. Marano
Facilities Manager, G. Acorn
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Operations, F. Horvath
Deputy Treasurer, L. Gordon
Manager, Development Review, C. Pellarin
Director of Emergency & Fire Services, G. Weir
Deputy Clerk, A. Greentree
Administrative Assistant to the Municipal Clerk, C. Fleming
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated for this meeting.
DELEGATIONS
Brian Vogel was called but was not in attendance.
Kevin Anyan addressed Council concerning Item 1 of Report #1 in support of the
applications to amend the Clarington Official Plan and Zoning By-Law to allow
additional processing areas, camping, parking and ancillary uses on lands nearby to
Canadian Tire Motorsport Park (1829963 Ontario Inc. and Republic Live Inc.)..
Mr. Anyan indicated that at the General Purpose and Administration Committee
meeting this morning, he was questioned on why he did not support Canadian Tire
Motorsport Park (CMPT) to the same extent as the Boots & Hearts Music Festival.
Mr. Anyan stated that without Canadian Tire Motorsport Park, he would not be able to
employ the number of staff he is able to hire and that his work in the community would
be drastically reduced. He stated that both the Municipality and Durham Region were
unprepared for the scope of the Boots & Heart festival and that changes to the
process will increase the success of the event. Mr. Anyan acknowledged that the
Special Council Meeting Minutes - 2 - May 26, 2014
residents who were drastically inconvenienced have the right to safety and enjoyment
of their property; however, he stated that CMPT has the right to the same as do the
events they host. Mr. Anyan responded to residents' concerns regarding emergency
access, liability, traffic, safety, garbage, noise, and environmental issues. Mr. Anyan
stated the promoters have responded by developing a blueprint that may now be used
for every major event at CTMP and other areas in Dprham Region. He indicated the
result will minimize the impact to residents by reducing the number of vehicles and
waiting times, and that changes to policing policies will assist with enforcement of
current laws. Mr. Anyan urged Council to support the proposed amendments which
will increase the safety of residents along Durham Road 20 and east of the parking lot.
He feels that should Council not support the amendments, they will thwart significant
efforts to make improvements every year so all events at CTMP, the Municipality's
largest tourism centre, will be successful.
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report May 26, 2014
Item #1
Resolution #C-215-14
Moved by Councillor Novak, seconded by Councillor Woo
THAT Report PSD-032-14 be received;
THAT Amendment 98 to the Clarington Official Plan submitted by 1829963 Ontario
Inc. to redesignate lands from General Agriculture to Green Space, as contained in
Attachment 6 be adopted and the by-law adopting the Official Plan amendment
contained in Attachment 7 be passed;
THAT Amendment 99 to the Clarington Official Plan submitted by Republic Live Inc. to
redesignate lands from General Agriculture to Green Space, as contained in
Attachment 8 be adopted and the by-law adopting the Official Plan Amendment
contained in Attachment 9 be passed;
THAT a Temporary Use Zoning By-law Amendment for 1829963 Ontario Inc. allowing
camping and ancillary uses, be approved as contained in Attachment 10;
THAT a Temporary Use Zoning By-law Amendment for Republic Live Inc. (Dobson)
allowing parking and ancillary uses, be approved as contained in Attachment 11;
THAT once all provisions contained in the Official Plan and Zoning By-law with
respect to the removal of the (H) Holding Symbol are satisfied through site plan
approval, the by-laws authorizing the removal of the (H) Holding Symbol be approved;
Special Council Meeting Minutes - 3 - May 26, 2014
THAT the Durham Regional Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-032-14 and Council's
decision; and
THAT all interested parties listed in Report PSD-032-14 and any delegations be
advised of Council's decision.
"CARRIED AS AMENDED LATER IN
THE MEETING"
(See following motion)
Resolution #C-216-14
Moved by Councillor Partner, seconded by Councillor Hooper
THAT the foregoing Resolution #C-215-14 be amended to add the following to the
end of paragraph 5:
"as amended to replace Item 1. b. iii) Yard setback to adjacent residential
lots to 30 metres."
"CARRIED"
The foregoing Resolution #C-215-14 was then put to a vote and CARRIED ON
THE FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Hooper V
Councillor Neal V
Councillor Novak d
Councillor Partner d
Councillor Traill V
Councillor Woo V
Mayor Foster d
BY-LAWS
Resolution #C-217-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By-laws 2014-054 to 2014-057
2014-054 Being a By-law to adopt Amendment No. 98 to the Clarington Official Plan
Special Council Meeting Minutes - 4 - May 26, 2014
1r '
2014-055 Being a By-law to adopt Amendment No. 99 to the Clarington Official Plan
2014-056 Being a By-law to amend By-law 2005-109, the Zoning By-law for the Oak
Ridges Moraine in the Municipality of Clarington (1829963 Ontario Inc.)
2014-057 # Being a By-law to Being a By-law to amend By-law 2005-109, the Zoning
By-law for the Oak Ridges Moraine in the Municipality of Clarington'(Republic
Live Inc.); and
THAT the said by-laws be approved.
"CARRIED"
CONFIRMING BY-LAW
Resolution #C-218-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By-law 2014-058, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a special meeting held
on the 26th day of May, 2014; and
THAT the said by-law be approved.
"CARRIED"
ADJOURNMENT
Resolution #C-219-13
Moved by Councillor Partner, seconded by Councillor Traill
THAT the meeting adjourn at 7:53 p.m.
"CARRIED"
MAYOR DEPUTY CLERK
DRAFT LIST OF DELEGATIONS
JUNE 2, 2014
a) Marshall Hohmann — General Accessibility Awareness -and This is my Town
(Correspondence Item I — 9)
b) Linda Kent, CEO/Library Director, Clarington Public Library-
Report CSD-010-14 Theatre Dance Academy Leased Space (Item 12 of
Report #1)
SUMMARY OF CORRESPONDENCE
June 2, 2014
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1 - 1 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated May 5, 2014 (Copy attached)
1 - 2 Minutes of the Ganaraska Region Conservation Authority dated
April 17, 2014 (Copy attached)
1 - 3 Minutes of the Newcastle Community Hall Board dated April 14, 2014
(Copy attached)
1 - 4 Minutes of the Clarington Museums and Archives Board dated
March 26, 2014 (Copy attached)
1 - 5 Minutes of the Clarington Heritage Committee dated May 20, 2014
(Copy attached)
1 - 6 Zaihan Rashid, Outreach Coordinator, Islamic Centre of Clarington,
extending an invitation to the Centre's Open House on June 7, 2014,
from 5:00 p.m. to 9:00 p.m., at the Islamic Centre of Clarington in
Courtice; advising the event has been organized to promote mutual
understanding and good will, for the Muslim community to become
better acquainted with their neighbours, and to contribute to a healthy
relationship with open and honest communication amongst the
different communities; and, indicating that prominent guests from local
governments, police, churches and Muslim speakers have also been
invited.
1 - 7 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham, forwarding copies of the following documents,
in accordance with the Notice of Approval to Proceed with the
Undertaking regarding the Amended Environmental Assessment for
Durham and York Residual Waste Study, Condition 3 Public Record:
• Letter to the Ministry of the Environment dated May 8, 2014,
regarding Submission of January, February, March and April
Complaint and Inquiry Logs
• Durham York Energy Centre Project Team Log January 2014
• Durham York Energy Centre Project Team Log February 2014
• Durham York Energy Centre Call Centre Log February 2014
• Durham York Energy Centre Project Team Log March 2014
• Durham York Energy Centre Project Team Log April 2014
Summary of Correspondence - 2 - June 2, 2014
• Letter to the Ministry of the Environment dated May 7, 2014,
regarding Ambient Air Monitoring 2nd and 3rd Revised Quarterly
Reports and Ambient Air Monitoring 4t" Quarterly Report
• Letter from Stantec dated April 28, 2014, regarding Revised
Ambient Air Monitoring 2nd and 3rd Quarterly Reports
• Ambient Air Monitoring Report Revised Q2 (May-June 2013)
• Ambient Air Monitoring Report Revised Q3 (July-September
2013)
• Ambient Air Monitoring Report Q4 (October— December 2013)
• Letter to the Ministry of the Environment dated April 30, 2014,
regarding,Submission of the 2013 Annual Groundwater and
Surface Water Monitoring Reports
• Durham York Energy Centre 2013 Annual Groundwater
Monitoring Report (April 2014)
• Durham York Energy Centre 2013 Annual Surface Water
Report (April 2014)
• Letter to the Ministry of the Environment dated April 14, 2014,
regarding Durham York Energy Centre Third Party Independent
Audit Report#4
Durham York Energy Centre Construction Phase Audit (#4)
March, 2014; and
advising that the documents are also available on the EFW project
website at http://www.durhamyorkwaste.ca/project/efw-committee.htm
1 - 8 Debbie Shields, City Clerk, City of Pickering, advising that the appeal
period for City of Pickering By-law 7343/14, being a by-law to submit a
question to the electors, has expired and no appeals were received;
and, adVising4hat the City of Pickering will be placing the following
question on the municipal ballot on October 27, 2014:
"Are you in favour of the Council of the City of Pickering passing a
resolution requesting that the Council of the Region of Durham take
the necessary steps to reduce.the size of Regional Council by
distributing the seats based on the population of each municipality?
YES NO
Summary of Correspondence - 3 - June 2, 2014
1 - 9 Sylvia Jaspers-Fayer, Chair, Clarington Accessibility Advisory
Committee,.thanking Council for proclaiming June 1 to 7, 2014, as
"National Accessibility Awareness Week"; indicating that accessibility
throughout the community benefits all of the residents, that
communities throughout Ontario are making changes to create a
province where every person who lives or visits can participate; and,
advising to achieve inclusiveness, all governments, businesses and
residents must work together to be more accessible.
1 - 10 Laura Wood, Economic Development Coordinator, Clarington Board of
Trade and Economic Development, extending an invitation to
Members of Council and Department Heads to join the 2nd Agriculture
Familiarization Tour on June 6, 2014, from 9:00 a.m. to 12:00 p.m.;
and, forwarding a copy of the day's itinerary which includes visiting
four distinct Agri-businesses.
I - 11 Denise Jamal, Manager, Public Affairs, Hydro One Networks Inc.,
advising that the initial meeting of the Community Liaison Committee
(CLC) for the Clarington Transformer Station Project has been
scheduled for June 5, 2014, from 7:00 p.m. to 9:30 p.m. at the Solina
Community Hall; indicating Hydro One will provide a draft Terms of
Reference and indicate the level of confirmed participation in the
Committee prior to the meeting; advising the first meeting will be
devoted to reviewing the status of the project and discussing the
Terms of Reference; and, forwarding a copy the sample invitation that
Hydro One has sent to interest groups and individuals who have
expressed an interest in the Clarington T5 project. Should Council
wish to participate in the CLC or observe the meetings, Hydro One has
requested to be notified by May 29, 2014.
1 - 12 Clint Cole, Enniskillen Environmental Association (EEA), writing to the
Honourable Kathleen Wynne, Premier of Ontario, the Honourable
James Bradley, Minister of the Environment, and the Honourable
Bob Chiarelli, Minister of Energy, expressing concern that the proper
environmental risk assessment has not be done for the proposed
Clarington Hydro Transformer project and that Ministry staff have
missed the mark on the negative and detrimental environmental
impacts that the utility plant will eventually have on the residents' clean.
ground source drinking water; questioning why the Association's
researched and informed concerns have been ignored; indicating that
Hydro One has failed to truly search for and analyze other site
Summary of Correspondence - 4 - June 2, 2014
alternatives off the Oak Ridges Moraine; questioning how the
government can allow the project to proceed on this site in true
conscience; and, requesting the government to recognize the potential
environmental and human health risk and to stop the project before it
causes irreparable harm.
1 - 13. Erin O'Toole, MP, Durham, extending appreciation to Council for
organizing a poignant and meaningful ceremony in recognition of
Canada's first National Day of Honour on May 9, 2014; and, advising
that in order to give Canadians an ongoing opportunity to honour the
efforts and sacrifices that were made, a permanent national memorial
to Canada's mission in Afghanistan will be constructed in Ottawa.
1 - 14 Mir Mahmood Ali, Project Manager and Gretchen Gordon, Community
Relations Liaison, TransCanada Pipeline, providing notification that a
340 metre section of the TransCanada pipeline located in Hampton
within lot 22-23, Concession 5, will be replaced as a result of local
development in order to protect the pipeline from damage by third
parties that excavate near the pipeline right-of-way; advising that
construction is expected to commence the week of June 14, 2014, and
will take approximately 12 weeks to complete; indicating that while
most of the work involving the installation of new pipe will take place
on the existing right-of-way, residents should expect some additional
activity near area roads as workers, equipment and material are
delivered to the site; and, advising TransCanada will work with
stakeholders to address any questions or concerns and invite
Members of Council to contact TransCanada with any questions or
comments regarding the project.
1 - 15 Steven Blaney, Minister of Public Safety and Emergency
Preparedness, writing to Mayor Hazel McCallion, Chair, Large Urban
Mayor's Caucus of Ontario, responding to resolutions from the GTA
Mayors and Regional Chairs requesting the Provincial and Federal
governments to share funding the cost of response and ongoing
recovery from the ice storm and to establish new programs and
expand existing programs to address disaster mitigation and fund
rehabilitation of municipal infrastructure for the ice storm and future
environmental and .storm event impacts; advising the 2014 budget
confirmed the government's commitment to developing a National
Disaster Mitigation Program (NDMP), focused on reducing the impact
of natural disasters, which would include overland flooding by
providing $200 million over five years starting in 2015-16,
Summary of Correspondence - 5 - June 2, 2014
as well as the launch of a National Floodplain Mapping Assessment
Study to identify Canadian and international best practices concerning
the management and mapping of floods, to assess the current state of
floodplain mapping in Canada, and to identify a possible national
standard; and, advising that the government remains committed to
working with the provinces, territories and municipalities to ensure the
safety and security of Canadians.
1 - 16 Kayli McKnight advising that Clarington Central Secondary School is
holding a fundraising rain barrel sale; indicating that orders must be
placed in advance; and, suggesting those interested in purchasing a
rain barrel visit www.Rain Barrel.ca/CCSS for further information.
1 - 17 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham, advising the 2014 meetings for the Energy-
From-Waste Waste Management Advisory Committee (EFW-WMAC)
will be held on June 17, September 30 and November 18, 2014, from
7:00 p.m. to 9:00 p.m. at Durham Regional Headquarters in Room LL-
C; and forwarding a copy of the Public Notice on the Durham York
Energy Centre public meeting on June 25, 2014, from 5:00 p.m. to
8:00 p.m. at the Courtice Community Complex providing educational
displays on current waste diversion programs and updates on the
_design, construction and operation of the Durham York.Energy Centre
(DYEC).
1 -18 Roger Saunders, Director, Strategic Planning, Region of Durham,
forwarding a copy of Report 2014-P-27 of the Commissioner of
Planning and Economic Development regarding proposed
performance indicators for the Growth Plan for the Greater Golden
Horseshoe. Attachment-1 (Towards Performance Indicators for the
Greater Golden Horseshoe, 2006, Preliminary Indicators for
Discussion) may be downloaded at www.placestog row*.ca.
1 - 19 Judy Mead, Home Base Durham, expressing appreciation to Council
for approving their Community Grant application which will enable the
organization to continue to offer social and recreational opportunities
for local adults with complex, classic autism and their caregivers.
Summary of Correspondence - 6 - June 2, 2014
1 - 20 Terry Young, Vice President, Corporate and Employee Relations,
Independent Electricity System Operator, (IESO), forwarding a copy of
the Independent Electricity System Operator's 2013 Annual Report —
"Ready Set Go: Capturing the New-Found Flexibility in Ontario's
Power Grid"; offering to make a short, informative presentation on
electricity issues and answer any questions about Ontario's power
system; and, indicating that the report is also available online at
www.ieso.ca/annualrepo
- 21 Susan DaCosta, Vice President, Orono Town Hall Board, expressing
appreciation for the approval of their Community Grant application
which will assist in completing interior hall painting.
1 - 22 Juanita Dobson, Assistant Deputy Minister, .Ontario Seniors'
Secretariat, forwarding a copy of the 2014 Seniors' Month poster
.reflecting this year's theme "Aging Without Boundaries: 30 Years of
Celebrating Seniors"; advising the poster is available in five additional
languages including Spanish, Chinese, Italian, Punjabi and
Portuguese; and, encouraging communities across the province to
celebrate Seniors' Month by hosting an event.
CORRESPONDENCE FOR DIRECTION
D - 1 Chisanga Puta-Chekwe, Deputy Minister, Ministry of Citizenship and
Immigration, advising of the 2014 Senior Achievement Award
Program, a program highlighting the significant voluntary and
professional achievements made by individuals after they have
reached the age of 65; advising the selection criteria and procedures
are available at www.ontario.ca/honoursandawards; and, encouraging
the nomination of a special senior in the community: The deadline for
nomination is June 15, 2014.
(Motion to refer correspondence to the
Municipal Clerk to place information on
the Municipal website)
D - 2 Flora and Clifford Curtis, requesting permission to set off a fireworks
display for a birthday party on June 21, 2014, at 5 Gearing Lane,
Courtice; and, advising immediate neighbours will be notified of the
plan and all precautions and safety measures will be taken in setting
off the display.
(Motion to approve provided the
organizers obtain a fireworks permit
from the Municipal Law Enforcement
Division)
Summary of Correspondence - 7 - June 2, 2014
D - 3 Sylvie A. Landry, President, L'Assemblee des communautes
francophones de I'Ontario, Durham-Peterborough (ACFO-DP),
requesting that September 25, 2014, be declared "Fran co-Ontarian
Day", in recognition of the ACFO-DP's valuable service to the
community.
(Motion to Proclaim)
D - 4 Peter Hoekstra, Celebration Fireworks, requesting permission to
conduct a fireworks display for a private function to be held at
7685 Middle Road on June 21, 2014, and advising that letters will be
sent to the homes in the surrounding area two weeks prior to the
event to inform neighbours of the day's plans.
(Motion to approve provided the
organizers obtain a fireworks permit
from the Municipal Law Enforcement
Division)
D - 5 Kathy McLaughlin, Secretary, Bowmanville Santa Claus Parade,
requesting permission to hold the 53rd Annual Community of
Bowmanville Santa Claus Parade on November 15, 2014,
commencing at 10:30 a.m.; advising the parade will start on
Church Street by the Old Fire Hall and end at Memorial Park on
Liberty Street; and, requesting co-operation of police, operations and
municipal services, as well as use of the Old Fire Hall.
(Motion to refer correspondence to
staff)
D - 6 Doug Dickerson, Chair, Veridian Corporation, advising that on May 16,
2014, the Board of Director of Veridian Corporation approved a
recommendation that the Shareholders' Council pass a by-law
approving the entering into of the Amended and Restated
Shareholders' Agreement; forwarding a copy of the agreement and
proposed by-law; and, requesting approval of the agreement.
(Motion to approve and the appropriate
by-law passed)
Summary of Correspondence - 8 - June 2, 2014
D - 7 Honor Bastianelli, Durham Region Diabetes Network (DRDN),
requesting November 14, 2014, be proclaimed as "World Diabetes
Day"; to assist in helping educate the public about diabetes, and,
advising that in support of World Diabetes Day, the DRDN will be
planning several diabetes awareness events with their community
partners including the Durham Diabetes Day on November 8, 2014, a
free event providing awareness, education, motivation and support for
people in Durham Region living with diabetes.
(Motion to Proclaim)
D - 8 Johnathon Boville, Stuttering John's Smokehouse, requesting an
amendment to Clarington's Refreshment Vehicle By-law to allow the
operation of more than one Refreshment Vehicle within 60 metres;
advising it is his intention to operate a food truck and a sausage cart
on a daily basis and would like to operate an additional food truck and
a dessert truck in a one-day per week food truck day; and, indicating
this would benefit Durham Culinary Tourism as well as the
municipality by marketing Clarington and putting the municipality in the
forefront of the food truck scene east of Toronto.
(Motion to refer correspondence to
staff)
I - 1
Q' O
c
Draft minutes—Not vet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD MONDAY MAY 59 2014
7:OOPM
Present: (Voting) Michael Goleski Brian Reid (Chair)
Karin Murphy Leo Blindenbach
Melanie McArthur Jim Cleland
Suzanne Land
Bonnie Seto
Regrets: Kate Potter Geoff James
Councillor Corinna Traill
1. Agenda
Additions
Site Clean-up
Acceptance of A eg nda
MOVED: by Suzanne Land SECONDED by Melanie McArthur
THAT: the agenda for May 5, 2014 be accepted
CARRIED
2. Minutes of April 8,2014
Approval of Minutes
MOVED: by Leo Blindenbach SECONDED by Mike Goleski
THAT: the minutes of April 8th be approved.
CARRIED
SWNA May 2014 Minutes 2
3. Items/Updates
OPG/Scouts planting project
On May 3 at 9:OOAM approximately 50 scouts, parents and scout leaders met at the
SWNA to plant 450 bare root trees along the west side of Toronto Street. SWNA
members Mike Goleski, Brian Reid and Leo Blindenbach also attended. OPG provided
the trees for the project. The planting consisted of a combination of native deciduous
and coniferous trees. The event was run very efficiently and all the trees were planted in
a little over 1 hour. OPG would like to arrange a second phase in the spring of 2015 to
continue the tree planting all the way to the CN rail line. The committee agreed a
second phase in 2015 would be welcome.
Tree Clearing on Trails
The ice storm in December left many downed trees at the SWNA; some were blocking
the trails. On April 16 a group of six Clarington Firefighters volunteered their time to
help clear the trails at the SWNA of fallen trees. P. Windolf met on site with the fire
fighters to show them the priority locations. The firefighters were able to cut and
remove all of the trees blocking the trails however for safety reasons they did not
attempt to remove tree limbs overhanging the trails. Operations have been notified that
there are still several overhanging limbs to be removed.
CN EcoConnexions grant program.
On May 5 CN EcoConnexions e-mailed the municipality with news that the application
for funding submitted on behalf of the SWNA committee was not approved. The
SWNA application requested funding for a planting project along the south side of the
CN rail line at Toronto Street. Over 200 applications were submitted but only 30
projects received funding. The committee agreed that the buffer planting along the rail
line was worthwhile and could still be done though other volunteers.
RBC Blue Water project
On June 15 RBC will have a group of volunteers available to plant 50 bare root trees at
the SWNA. They will be directed to plant in the zone that was intended for the CN
EcoConnexions project. P. Windolf will meet with the RBC representative on-site to
review the location and tree species.
Site Clean-up
The committee agreed that it was time to do an overall litter pick-up at the SWNA. The
litter pick-up has been scheduled for two consecutive days Thursday May 15 and
Friday 16 at 9:OOAM. Members who are able to attend should meet at the Toronto
Street parking lot. Brian Reid will bring bags and gloves.
The committee also requested 2 additional garbage containers for the SWNA: one for
the Toronto Street entrance to the Waterfront Trail and the other at the Toronto Street
parking lot. Brian Reid will continue to empty the cans when they become full.
Operations will be advised of the request.
SWNA May 2014 Minutes 3
SWNA Photo Contest
The opening of the SWNA Focus on Photography Exhibition is scheduled for 7:00 PM
on May 15th at the Visual Arts Centre. Fifty-two photos were submitted.for the 2014
contest in five categories. The committee reviewed the photos to determine three
finalists and one winner in each category to be displayed at the exhibition. The winners
will be announced at the opening on May 15. The photos will be placed on the
municipal web site once the exhibit opens.
4. Motion to Adjourn
MOVED: by Leo Blindenbach SECONDED by Melanie McArthur
THAT: the meeting be adjourned.
CARRIED
Adjournment: 9:00 P.M.
Next Meeting: Tuesday June 10, 6:30 PM On-Site
Members are to tweet at the Toronto Street entrance to the
Waterfront Trail
Notes prepared by: P. Windolf
1 - 2
GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OFTHE FULL AUTHORITY
April 17, 2014
FA 03/14
1. Welcome and Call to Order
The Chair called the Full Authority meeting to order at 7:17 p.m.
MEMBERS PRESENT: Forrest Rowden, Chair- Town of Cobourg
Wendy Partner, Vice-Chair- Municipality of Clarington
Ray Benns - Township of Alnwick/Haldimand
Mark Lovshin - Township of Hamilton
John Fallis -Township of Cavan Monaghan
Miriam Mutton -Town of Cobourg
Mary Lou Ellis - Municipality of Port Hope
Willie Woo - Municipality of Clarington
ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer
Mark Peacock, Director, Watershed Services
Greg Wells, Manager, Planning and Regulations
Pam Lancaster, Stewardship Technician
Members of the public
ABSENT WITH
REGRETS: Linda Thompson - Municipality of Port Hope
ALSO ABSENT: Heather Stauble - City of Kawartha Lakes
2. Disclosure of Pecunia rY Interest
None
3. Minutes of Last Meeting
FA 16/14
MOVED BY: Ray Benns
SECONDED BY: John Fallis
THAT the Full Authority approve the minutes of the March 20, 2014 meeting.
CARRIED.
Minutes FA 03/14 Page 2
4. Adoption of the Agenda
The April 1 01h Ganaraska Forest Recreation Recreation Users Committee minutes were
distributed to Members and added in item 10. Committee Reports.
FA 17/14
MOVED BY: Mary Lou Ellis
SECONDED BY: Wendy Partner
THAT the Full Authority adopt the agenda as amended.
CARRIED.
5. Delegations
None
6. Presentations
a) Draft GRCA Climate Change Strategy
Staff presented the Draft GRCA Climate Change Strategy to the members .
FA 18/14
MOVED BY: Willie Woo
SECONDED BY: Wendy Partner
THAT the Full Authority authorize staff to proceed with public consultation on the Draft
GRCA Climate Change Strategy.
CARRIED.
7. Business Arisinq from Minutes
a) Town of Newmarket re: Motion - Ontario Junior Ranger Program (Correspondence
Item #5)
FA 19/14
MOVED BY: Mary Lou Ellis
SECONDED BY: Wendy Partner
THAT correspondence item 5 be received and filed.
CARRIED.
8. Correspondence
6. A.L. Georgieff, Commissioner of Planning and Economic Development, The Regional
Municipality of Durham re. GRCA's Final Draft Strategic Plan.
FA 20/14
MOVED BY: Mary Lou Ellis
SECONDED BY: Mark Lovshin
THAT correspondence item 6 be received and filed.
CARRIED.
Minutes FA 03/14 Page 3
9. Applications under Ontario Regulation 168/06:
Permits approved by Executive:
FA 21/14
MOVED BY: Wendy Partner
SECONDED BY: Mark Lovshin
THAT the Full Authority receive the permits for information.
CARRIED.
10. Committee Reports:
a) Ganaraska Forest Recreation Users Committee Minutes
FA 22/14
MOVED BY: Willie Woo
SECONDED BY: John Fallis
THAT the Full Authority receive the minutes for information.
CARRIED.
11. New Business:
a) Appointment of Provincial Offences Officers - Kawartha Guard Service
FA 23/14
MOVED BY: John Fallis
SECONDED BY: Wendy Partner
THAT Ganaraska Region Conservation Authority appoint the following Kawartha Guard
Service employees:
David Lavallee
Peter McIntyre
Paul Smith
Jim Lapointe, and
Bill Hannah
As Provincial Offences Officers for the purpose of enforcing regulations made pursuant to
Section 29 of the Conservation Authorities Act within the area of jurisdiction of the
Ganaraska Region Conservation Authority.
CARRIED.
12. Other Business
Mark Lovshin brought forward what he referred to as a cowardly column in
"Northumberland Today" which he stated was poorly written and full of inaccuracies. The
column was circulated. Board members voiced concerns with regards to the way the
column was written stating that it reflects badly on the Ganaraska Region Conservation
Authority and personally criticizes two of its members. The Board members felt that the
columnist showed a lack of respect for the two Cobourg representatives. Members felt
Minutes FA 03/14 Page 4
that these concerns should be forwarded to the publisher of the newspaper. Miriam
Mutton stated that she was not offended by the column.
FA 24/14
MOVED BY: Mark Lovshin
SECONDED BY: Ray Benns
THAT the Vice Chair and CAO/Secretary-Treasurer write a letter to the publisher of
Northumberland Today voicing concerns regarding the lack of respect that the
Conservation Authority and in particular the Chair of the Conservation Authority has
been shown in a April 8, 2014 column by Robert Washburn.
CARRIED.
13. Adjourn
The meeting adjourned at 7:55 p.m. on a motion by Wendy Partner.
CHAIR CAO/SECRETARY-TREASURER
1 - 3
Newcastle COMMUNITY HALL BOARD
Meeting of the Newcastle Village Community Hall Board
held on April 14, 2014 at 7 pm in the Council Chambers.
Attendees: C.Abraham —chair
S. DeJong
S. Rogers
P. DeJong
B.Carmichael '
W. Partner—Local Councilor
W. Woo—Regional councilor
G. Bell-secretary
MINUTES
1.1 Motion by P. DeJong, seconded by S. Rogers
That March minutes be accepted as circulated. "Carried"
BUSINESS ARISING
2.1 Discussed list of building improvements:
Board agreed to replace upper carpeted area of auditorium with tiling.
B. Carmichael will bring in samples for next meeting.
Research will begin to be done for the kitchen project.
Fundraising account has approximate balance of$24000.00.
2.2 Ceiling Tiles—S. Fogg has purchased will install this month. Was waiting for snow melt to end to
ensure new damage did not occur.
FINANCIAL REPORT
3.1 Motion by W.Woo, seconded by B. Carmichael
That financial report is accepted as circulated. "Carried"
BILLS
4.1 Motion by S. DeJong, seconded by W. Partner
That the following invoices be paid as presented:
$450.00 S. Fogg supervision "Carried"
CORRESPONDENCE
5.1 Received$18000.00 towards 2014 operating budget from Municipality.
Thank you note to be sent to Municipality
HEALTH &SAFETY
6.1 Inspection report received for information—copy sent to Operations Dept.
Added—Mason's Room has some discoloration on brickwork—Board members inspected room.
Custodian will clean brick.
Add —eaves trough off on north side of building
f
FUNDRAISING
7.1 B. Carmichael reported on Hotel California—financial report attached.
Hired G. Kimbal to clear chairs this was a great help.
Fall Festival will keep bar to hall and patio area.
Working closely with Fall Festival committee.
Plan within hall is pancake breakfast put prepared by B. Carmichael and G. Krohn.
Afternoon schnitzel on a bun with music in gazebo area.
Evening concert within the hall—looking at County West, Fiddle Sticks—charge$10.00 entrance
fee.
C.Abraham.commented she heard many comments about how great Hotel California was.
2015 concert is scheduled for March 28.
Financial report distributed.
NEW BUSINESS
8.1 C.Abraham reported: B. Carmichael and she attended webinar on Alcohol Risk Management by
Frank Cowan. Found it very informative. In general we are doing most of what is
recommended. As responsible party we should anticipate risks that could arise while people are
drinking. Should require copy of bartenders smart serve certificate. Responsible for individual
until they are sober whether they are home, anywhere. Bartenders are responsible.to circulate
to ensure no one is becoming intoxicated. Copy of webinar will be distributed to board
members. Cathy notes will be attached as well.
Recommend we go over alcohol policy again
Meet with regular groups i.e. Lions, Masons, etc.to educate them on alcohol policy.
Discussed possibility of local Keys To Us, drive service from the hall. This could open board up to
responsibility or liability if we are involved with service. As there are services readily available it
was felt board should leave it with them.
8.2 Fire department donated micro wave. It has been placed in main kitchen.
8.3 B. Carmichael reported he assisted with Rotary Club function. It was apparent that signing
authority on contract did not share contract information with committee. It was agreed it is the
responsibility of the individual groups to share information within their organization.
8.4 C. Abraham showed new tablet to be used by secretary.
8.5 5 round tables have been given to hall by Municipality from Garnet Rickard as they have
purchased new ones.
ADJOURNED 8 PM
1 - 4
C l a r i n g f o n To illuminate Clarington and its heritage through
lasting and meaningful experiences with artifacts,
Museums exhibitions and programmes that inspires future
aad Archives generations and enlivens our community
62 Temperance Street,Bowmanville,Ontario L1C 3A8 905-623-2734
Sarah Jane Williams Heritage Centre
BOARD MEETING
MINUTES
March 26th,2014
Sarah Jane Williams Heritage Centre
62 Temperance Street Bowmanville, Ontario
Present: J. Witheridge [Chair] C. Morgan G. Humes
B. Seto [Vice Chair] M. Morawetz J. Neal
J. Cashin-Oster O. Cassimiro M. Carlton
Mayor A. Foster
Regrets: S. Laing
Staff: C. Taws (presentation) J. Mead(presentation)
N. Ellis [recording secretary]
1. Call to Order:
The Chair called the meeting to order at 7:00 P.M.
2. Adoption of Agenda:
Moved by: J. Cashin-Oster Seconded by: M. Carlton
THAT: the agenda be adopted.
MOTION CARRIED
3. Disclosure of Interests:
No interests were disclosed.
4. Welcome to new board member Olinda Cassimiro.
5. Approval of Minutes
a) THAT: the Board meeting January 8th, 2014 minutes be approved.
Moved by: A. Foster Seconded by: G. Humes
MOTION CARRIED
6. Presentation on revenue generation background audit(Judy Mead):
.J. Mead summarized her background and gave details of her position to the board. She
explains where museum funding comes from; earned rental money, fundraising,
government support(Provincial,Federal), and support from businesses for events/exhibits:
Ontario Power Generation, TD MBank,Roy Nichols, St. Mary's Cement,Veridian etc. She
talked about the campaign,revenue background and highlights information—she's been in
conversation with tourism partners and business operators. According to surveys,
community members view the following as important to the museum; community history
and research, school programs,travelling exhibits and tourism, and preserving archives.
All three museum sites need better signage to link all three site together as part of
Clarington Museums and Archives. Revenue distribution is relative and on par with other
museums of our size. She has created a communications plan that underlines the
importance of using social media to bring visitors to the museum. Within the last five
weeks, the museum's Twitter page has grown from 193 to 260 followers and Facebook
page has grown 264 to 297.
J. Mead is also working on the new I Care About...our heritage campaign, slogan and
press release.
7. C.M.O.G. Updates:
Collections/Conservation and Research Policies (Charles Taws)
a) The Collections Standard Report,written by C. Taws was distributed to board members. C.
Taws highlighted the points in the document; "we follow our mandate, follow collection
policies, make sure the collection contains the right things (our significant collection
sections include: dolls, Dominion Organ and Piano Co. and Victorian funereally), handling
of objects/storage and exhibits, research policy(new)—high quality and pertinent.
THAT: the Board approve the Collections Standard Report.
Moved-by: C. Morgan Seconded by: O. Cassimiro
MOTION CARRIED.
8. Correspondence:
There is no correspondence.
9. Announcements:
a) OAC Grant
b) Queen's Park Visit(J. Fielding *absent)
Moved to next board meeting
c) Upcoming Events—April 51 Antique Appraisal
C. Taws will be at Clarke Museum on April 5th with antique appraiser Barry Carmichael
from 11 a.m. to 2 p.m. for a free event. Donations welcome.
10.Executive Director's Report: (J. Fielding)
Motion to accept the Executive Directors Written Report
11. MOTION THAT: the Board moved into closed session for the purpose of discussing
staff issues.
Moved by: A. Foster
Seconded by: J. Cashin-Oster
MOTION CARRIED
12.Committee Reports:
a) Finance (G. Humes)
G. Humes talked about the June 2014 deadline, liabilities,Municipality of Clarington
versus Museum liabilities. It was noted that there are no records from the Kirby Church
book sales/donations. He also mentions that he will have to re-evaluate the worth of
commission(ie: cash flow, insurance etc...). Currently the museum has some major
expenses, $9,000 for the boy's bedroom and$6,000 for the new signage. The museum
bookkeeping services may have to be improved. G. Humes is taking Julia through the
management report system. His main concern is making sure the museum has
documentation about where all money is going.
THAT: the Board accept the Finance Report.
Moved by: J. Cashin-Oster Seconded by: J.Neal
MOTION CARRIED
b) Fundraising (J. Neal)
The Heritage Harvest will take place September 27th, 2014. J. Neal would like to see.about
200 people at this event.
c) Collections (S. Laing *absent)
Given earlier by Charles Taws
e) Property (M. Morawetz)
M. Morawetz said that a hole has been cut in the Bowmanville Museum ceiling to fix the
beam and the engineers are continuing their work.
d) Membership (B. Seto)
There is no news concerning membership.
12. Business Arising: 2014 Budget Presentation/Policy Book
J. Fielding is absent,this will be carried over to the next meeting.
13.New Business: Apprenticeship Program (C. Morgan)
a) C. Morgan would like to recognize the many entrepreneurs in this area with an educational
series/exhibit that will teach younger generations about entrepreneurship. He would like to
focus on the early high school grades and invite a younger audience to learn about the many
entrepreneurs in our area that were successful. (See enclosed summary)
MOTION THAT: the proposal be passed to Museum staff.
Moved by: C.Morgan Seconded by: J, Cashin-Oster
MOTION CARRIED
b) The Chair inquired about the Kirby Church and asks J. Cashin-Oster to bring information
about this to the next Board meeting. There is a discussion about the Kirby Church
donations and book sale revenue. G. Humes said there are no official records from book
sale revenue or donations. A. Foster believes the museum needs to tell the Church that it is
unlikely they will get the money to move the Church. If this is case the Chair would
recommend the $8,000 from book sales be returned to the Kirby Church,
14. Date and Place of Next,Board Meeting:
The next meeting will be held May 14th, 2014 at the Sarah Jane Williams Heritage Centre
at 7 p.m.
15. Adjournment:
THAT the meeting adjourn at 9:10 p.m.
Moved by: J.Neal
MOTION CARRIED
Minutes for the March 26,2014 meeting of the Clarington Museums and Archives Board
have been accepted and approved on
Chair, Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
I - 5
CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
May 20, 2014
MEMBERS PRESENT:
Angela Tibbles
Councillor Hooper Karin Murphy Victor Suppan
Tracey Ali Joseph Earle Kim Vaneyk (ex-officio)
REGRETS: Ruth Goff (Ex-officio), David Reesor, Tenzin Gyaltsan, Bonnie Seto,
Robert Malone
STAFF: Faye Langmaid
Angela Tibbles welcomed all to the meeting. Faye circulated a thank you card from her
family for the floral tribute to her mother.
DECLARATION OF PECUNIARY INTEREST- None declared.
ADOPTION OF AGENDA
14.16 Moved by Ron Hooper, seconded by Karin Murphy,
THAT the agenda be adopted.
"CARRIED"
ADOPTION OF MINUTES
14.17, Moved by Joe Earle, seconded by Tracey Ali
THAT the minutes of the Meeting of April 15, 2014 be accepted, with the
addition of the Sept meeting as the deadline for visits to designated
properties and a clarification to the Heritage Week Report (attachment 2)
that the Sandy Hawley Dinner was sponsored by the Rotary Club, not the
Clarington Older Adults Association.
"CARRIED"
1 ( Page
It was noted that the new member from NVDHS is Robert Malone but he is unable to
join us this evening as it is their meeting. They will be appointing an alternate who will
attend when Robert is unable to attend. As the terms of reference indicate an alternate
representative from NVDHS is acceptable.
BUSINESS ARISING
210 Kinq Avenue West—The description in the Schedule has.been finalized with the
owner and the Report was approved by Council. The next step is for the newspaper
advertisement (only one is required), the 30 day appeal period and then if no appeals
are received the by-law will go directly to Council. If an appeal is received, the Clerk
reports to Council on the appeal.
Subsequent to the meeting, Faye was informed that the notice would be in the
newspaper on May 28tH
Camp 30- Jury Lands Foundation formation -The foundation is working with the
Municipal Solicitor on their by-laws. They have a visit to the Evergreen Brickworks
scheduled for mid-June, it is a good example of a reuse of a heritage site. Faye is
working on retaining an architect with the monies provided by Council for the structural
analysis.
Ontario Heritage Trust Awards — Nominations for 2014 are due September 30. Charles
Taws will be nominating Susan Laing, a long-term volunteer at the Museum. Bonnie
provided a write up about Ron Allred which was shared with the group and will need
some additional work. Additional discussion on this item will be included on an agenda
for future meetings.
Designated Propertv Owners Outreach — the list of designated properties, addresses
and owners was divided up at the last meeting. Information packages for each member
have been assembled, these include information sheets, business cards, the
information on the designated properties (website sheet and by-law). The information to
be acquired is contact information, salvage information, if the heritage plaque is
installed and any other comments.
Heritage Incentive Grant— Four grants have been awarded and a fifth is pending the
submission of additional information. The grants approved are for resurfacing of
flooring at 99 Church Street, stained glass window repair at St. George's Anglican,
maintenance and painting of gingerbread, soffits and trim at 6537 Werry Road,
maintenance and painting of clapboard siding at 210 King Avenue. The fifth grant is the
repair of a front verandah/porch and entry which may require a heritage permit
depending on the work being proposed. The grants are typically for approximately 30%
of the cost of the works.
2 Page
REPORTS from OTHER COMMITTEES (Community Improvement Plans, etc.)
Bowmanville CIP —Councillor Hooper provided an update on the works that are occurring
in Bowmanville as a result of the grants, capital works that are happening during 2014
and suggestions to the group on how to priorize grants for future years.
Newcastle CIP — The meeting included a presentation from Lisa Cullen of CIMA about
the streetscape design plan that is underway. There was a update on the Walbridge
House (2013 grant), Buster's and Massey House are both carrying out facade
improvements this year with grants.
Orono CIP —Next meeting is in October.
ACO, Clarington Branch—Getting ready for Doors Open on June 14th, orientation evening
is June 4th at 7 p.m. at the COAA. The.heritage committee will have a display in the
carriage house at Strike's, all were asked to sign up for a portion of the day to assist with
selling books and answering questions. They will have promotion of Doors Open at the
Ribfest. The provincial organization has a new logo that is to be used by all the member
agencies.
Newcastle Village and District Historical Society (NVDHS)— No update.
Clarington Museums and Archives—The current display at the Museum with the historical
photographs has been very well received. In addition there is a short video clip that is
also worthwhile viewing. All are encouraged to visit the show.
Heritage Week Workinq Group — Next meeting is October 231d at 9:30 a.m. in 1C.
Heritage Conservation District—There was damage (due to the ice storm) to the-roof of a
storage building located near the tennis courts. A temporary structure has been erected
to hold the materials until it is decided what will be done with the roof. The Operations
Dept. is working on a proposal for a new roof.
CORRESPONDENCE and COUNCIL REFERRAL None
PROJECT REPORTS
Inventory Photos —No update since last meeting.
Barn Project — Kim was contacted by Winston Wong from MTO (407 Project), Kim
attended the demolition of the Werry Barn and was able to obtain additional photos and
interior shots. The Bradley Barn (top part) is going to be moved, Kim will attend and
photograph. Jane and Kim are currently working on which photos to include in the
calendar that they want to have ready for Orono Fair.
3 1 P a g e
NEW BUSINESS
Memberships — the CHC has memberships in both the Clarington Museum and Archives
and Newcastle Village and District Historical Society. It is suggested that these
memberships be renewed.
14.18 Moved by Karin Murphy, seconded by Joseph Earle
THAT the Clarington Heritage Committee purchase community group
' memberships for the Clarington Museums and Archives and the Newcastle
Village and District Historical Society.
"CARRIED"
Walbridge House — A photograph of what the Walbridge House now looks like with the
clapboard siding on the exterior was circulated. It has been suggested that the heritage
plaque should be installed and that an unveiling occur. This could be in co-ordination
with the 190th anniversary of the first service for Methodism which will be in November.
The Newcastle United Church is having some celebrations and the event could be tied to
theirs or as a lead-in to it. Faye to contact the owner about plaque installation.
Municipal Register - It has been previously discussed what the process would be to
move all the properties on the heritage inventory to the Municipal Register. The
Municipal Register is a new tool provided in the Heritage Act, if properties are listed on
the Register they are not designated but should an application for their demolition be
made, the Municipality would have 60 days rather than the time set out in the Building
Code which is 10 days for a house, 15 days for commercial under 600 sq. m. and 20
days for complex buildings over 600 sq. metres. Barns (farm structures) do not require
demolition permits although if requested Clarington will issue them, such as in the 407
process. Demolition permits have to be signed off by all utilities plus for heritage.
Some municipalities have considered unilaterally moving all the properties on their
inventory to the Register. For Clarington we have 74 designated buildings, 1 heritage
district (which includes two individually designated building and 11 others). On our
inventory there are 273 Primary properties (9 on the Register, 1 has multiple buildings),
371 Secondary properties (2 on the Register), 381 Merit properties.
Definitions:
Designated properties were those which.had been formally designated at the owner's
request under Part IV of the Ontario Heritage Act. Beech Avenue Heritage Conservation
District (Part V) contains two properties that have been designated under Part IV of the
Ontario Heritage Act.
Primary properties were those that were the best examples of a particular style of
architecture in Clarington.
4 Page
Secondary properties are those that were constructed with a vernacular interpretation of
a particular style of architecture but worthy of designation in Clarington.
Heritage merit buildings are those which still retain the majority of their original
architectural features but are not the best or second best example of that architectural
style in Clarington.
Clarington's Inventory
In 1986 the Clarington Heritage Committee engaged a heritage consultant to complete
an inventory of all the heritage resources in Bowmanville. The inventory recorded
heritage buildings that mostly predated 1900 and was broken into three categories
(outlined above). The heritage resources inventory was updated in 2004 and period
photographs of each property are maintained by the Planning Services Department.
The Clarington Heritage Committee assist with the inventories, research and verification
of the heritage resources.
The mapping of the inventory has been included in the GIS (Geographic Information
System). This means that any planner can pull up the inventory on the mapping
system. This is also publicly available on the website heritage.clarington.net.
Many questions are fielded by Planning Services Staff when buildings are being sold.
Faye provided a recent example of a primary resource that is for sale which she has
received 3-4 inquiries on. In these cases the inventory sheet has been provided to the
prospective purchaserfreal estate agent. It was suggested that the Committee
members may be interested in knowing more about how questions are responded to
and the information available to the planners when queries come in. There is much
available electronically including the photos Karin and David have taken. Faye will
provide a demonstration of the GIS system and data available at the June meeting
providing that the agenda can accommodate it.
There was general discussion on the potential public responses to notification that a
property was being shifted from the inventory to the Register. It was determined that
once the members had visited the designated owners (e.g. at the September meeting)
there would be another discussion.
Ron Hooper moved the meeting be adjourned.
Next meeting: June 17, 2014, 7:00 p.m., at Clarington Municipal Offices
i
5 Page
clailijigton
REPORT#1
REPORT TO COUNCIL MEETING OF JUNE 2, 2014
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MAY 26, 2014
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-016-14 Monthly Report on Building Permit Activity for April, 2014
(b) EGD-017-14 Newcastle Leash Free Park
(c) OPD-003-14 Pitch In Week 2014
(d) OPD-004-14 Public Access Defibrillator (PAD) Program
(e) ESD-006-14 Alarm Processing and Turnout Times
(f) LGL-006-14 Bill 179 — Public Sector and MPP Accountability and
Transparency Act, 2014
2. .DELEGATION OF MARILYN MORAWETZ, JURY LANDS FOUNDATION,
REGARDING ON UPDATE ON CAMP 30 AND THE JURY LANDS
FOUNDATION
THAT the delegation of Marilyn Morawetz, Chair, Jury Lands Foundation, be
received with thanks; and
THAT Council request, in writing, that the Province follow the lead of the Federal
government in supporting the national designation of the Jury Lands.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379
Report #1 - 2 - June 2, 2014
3. VALLEYS 2000 MEMORANDUM OF UNDERSTANDING
THAT a new Memorandum of Understanding between Valleys 2000 and the
Municipality of Clarington be approved;
THAT the Mayor and Clerk be authorized to execute the Memorandum of
Understanding on behalf of the Municipality of Clarington; and
THAT Valleys 2000 be advised of Council's decision.
4. REQUEST FOR EXTENSION OF DRAFT APPROVAL
APPLICANT: KIRK KEMP AND ROBERT CARRUTHERS
THAT the delegation of Ardyth Korte be received with thanks;
THAT Report PSD-030-14 be received;
THAT the extension for the draft approved Plan of Subdivision for an additional six
(6) years be supported, as directed by Council, subject to the revised Conditions of
Draft Approval, generally as contained in Attachment 2 of Report PSD-030-14;
THAT information regarding the Plan of Subdivision be communicated to the
residents on a more timely basis;
THAT the seven items raised by Ms. Korte in her delegation be taken into
consideration with the neighbourhood plan;
THAT a copy of Report PSD-030-14 and Council's decision be forwarded to the
Region of Durham Planning Department and the Municipal Property Assessment
Corporation (MPAC); and
THAT all interested parties listed in Report PSD-030-14 and any delegations be
advised of Council's decision.
5. PROPOSED REDLINE REVISION TO PHASE 2 OF DRAFT APPROVED PLAN
OF SUBDIVISION 18T-89059 AND RELATED REZONING
APPLICANT: LINDVEST PROPERTIES (CLARINGTON) LIMITED
THAT Report PSD-028-14 be received;
THAT the application for Redline Revisions to Phase 2 of Draft Approved Plan of
Subdivision 18T-89059 submitted by Lindvest Properties (Clarington) Limited
(Attachment 1 to Report PSD-028-14) be supported subject to conditions generally
as contained in Attachment 2 to Report PSD-028-14;
Report #1 - 3 - June 2, 2014
THAT the application to amend Zoning By-law 84-63 by Lindvest Properties
(Clarington) Limited to implement the above Redline Revisions to Phase 2 of Draft
Approved Plan of Subdivision 18T-89059 be approved and that the Zoning By-law
amendment contained in Attachment 3 to Report PSD-028-14 be passed;
THAT the Holding symbol be lifted by by-law at such time as the Owner has fulfilled
the requirements of the Clarington Official Plan for removal of the Holding symbol
and satisfied the appropriate Conditions of Draft Approval;
THAT the Region of Durham Planning and Economic Development Department
and Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-028-14 and Council's decision; and
THAT all interested parties listed in Report PSD-028-14 and any delegations be
advised of Council's decision.
6. TO CREATE A NEW BUILDING LOT TO ACCOMMODATE ONE PAIR OF SEMI-
DETACHED/LINKED DWELLING UNITS
APPLICANT: WILLIAM TONNO CONSTRUCTION LIMITED
THAT Report PSD-029-14 be received;
THAT the application to amend Zoning By-law 84-63, submitted by D.G Biddle and
Associates on behalf of William Tonno Construction Limited to permit the
construction of one semi-detached/linked lot (two dwelling units) be supported;
THAT once all conditions contained in the Official Plan and Zoning By-law with
respect to the removal of the (H) Holding Symbol are satisfied, the By-law
authorizing the removal of the (H) Holding Symbol be forwarded to Council for
approval;
THAT the Region of Durham Planning and Economic Development Department
and Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-029-14 and Council's decision; and
THAT all interested parties listed in Report PSD-029-14 and any delegations be
advised of Council's decision.
7. REQUEST FOR EXTENSION TO DRAFT APPROVAL
APPLICANT: 1494339 ONTARIO LIMITED (KINGSBERRY PROPERTIES)
THAT Report PSD-031-14 be received;
THAT the extension for the draft approved Plan of Subdivision for an additional two
(2) years be supported, as contained in Attachment 3 to Report PSD-031-14;
Report#1 - 4 - June 2, 2014
THAT the Director of Planning Services issue the extension to draft approval upon
payment of all property taxes;
THAT a copy of Report PSD-031-14 and Council's decision be forwarded to the
Region of Durham Planning Department and the Municipal Property Assessment
Corporation (MPAC); and
THAT all interested parties listed in Report PSD-031-14 and any delegations be
advised of Council's decision.
8. ICE STORM ASSISTANCE PROGRAM — REQUEST FOR DEADLINE
WHEREAS, on February 26, 2014, the Province of Ontario announced a one-time
Ice Storm Assistance Program to help the affected municipalities and conservation
authorities cover extraordinary costs that were incurred as a result of the December
21 —22, 2013 ice storm;
AND WHEREAS the ice storm damage hugely impacted the trees within the
Municipality of Clarington and the tree removal is expected to last into the fall of
2014;
AND WHEREAS the Municipality of Clarington Council has approved $50,000 from
the Rate Stabilization reserve fund for the clean-up of the 2013 ice storm;
AND WHEREAS the Province is recommending delegated authority to the
Municipal Treasurer for claims submissions due to the municipal elections period;
AND WHEREAS the Province has established deadlines within the Ice Storm
Assistance Program;
NOW THEREFORE IT BE RESOLVED THAT the Director of Finance/Treasurer be
delegated authority to submit claims on behalf of the Municipality under the Ontario
Ice Storm Assistance Program (OISAP) for the damage caused by the December
2013 ice storm;
THAT the Province be requested to extend the deadline for the eligible ice storm
expenses incurred from June 22, 2014 to November 30, 2014, to capture all the
tree related costs;
THAT the Province be requested to extend the deadline date for all claims to be
submitted from August 31, 2014 to January 31, 2015 to provide municipalities
enough time to compile and submit all documentation; and
Report #1 - 5 - June 2, 2014
THAT the Director of Operations, with the concurrence of the Director of
Finance/Treasurer, be authorized to undertake any necessary actions to deal with
ice storm related damages, to be funded from the Rate Stabilization Reserve Fund
with an update/status report to advise Council of actions taken at appropriate times
with full maximization of any recovery potential through the OISAP.
9. ARTS, CULTURE AND HERITAGE IN CLARINGTON
THAT Report CSD-007-14 be received; ,
THAT the subject of arts, culture and heritage be referred to and included as a part
of the strategic planning process of the next term of Council; and
THAT all interested parties listed in Report CSD-007-14 be advised of Council's
decision.
10. JUNE IS RECREATION AND PARKS MONTH
THAT Report CSD-008-14 be received; and
THAT the month of June be proclaimed Recreation and Parks Month in the
Municipality of Clarington.
11. RENAMING OF THE CLARINGTON FITNESS CENTRE (SPLASH FACILITY)
THAT Report CSD-009-14 be received;
THAT the Naming of Municipal Buildings/Facilities Policy be waived;
THAT the Clarington Fitness Centre be renamed to the "Alan Strike Aquatic and
Squash Centre"; and
THAT all interested parties be advised of Council's decision.
12. THEATRE DANCE ACADEMY LEASED SPACE
THAT Report CSD-010-14 be received;
THAT staff be authorized to provide written notice prior to October 1, 2014 to
terminate the lease agreement with Theatre Dance Academy Company Ltd.
effective as of June 30, 2015;
THAT the vacated space be dedicated for use by the Clarington Older Adult
Association;
Report #1 - 6 - June 2, 2014
THAT staff be directed to provide renovation estimates for the vacated space
through the 2015 Budget Process;
THAT Staff be directed to Report on whether the previously identified 500 square
feet of space in the Courtice Library Branch expansion can be dedicated as space
for a youth centre or whether there is the possibility of a future 500 square foot
addition to the Courtice Community Complex for a youth centre; and
THAT all interested parties listed in Report CSD-010-14 be advised of Council's
decision.
13. CL2014-1 2014 PAVEMENT REHABILITATION, VARIOUS LOCATIONS
THAT Report COD-007-14 be received;
THAT Ashland Paving Limited, Concord, Ontario with a total bid amount of
$1,891,530.60 (net H.S.T. Rebate) being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2014-1 be awarded the contract
for 2014 Pavement Rehabilitation, Various Locations as required by the
Municipality of Clarington, Engineering Department; and
THAT the funds required in the amount of $2,102,000.00 (which includes
$1,891,530.60 for tendering and $210,469.40 for Contract Administration, Material
Testing and.Other Costs net of HST) be drawn from the following Engineering
Department Accounts:
Description G/L Account Amount
Pavement Rehabilitation 110-32-330-83212-7401 $ 1,940,000.00
Horsey Street 110-32-330-83274-7401 $ 42,000.00
Carlisle Avenue 110.-32-330-83348-7401 $ 38,000.00
Lovers Lane 110-32-330-83349-7401 $ 22,000.00
Roadside Improvement 100-32-380-10240-7540 $ 50,000.00
100-32-380-10240-7540 (2013) $ 10,000.00
TOTAL FUNDS REQUIRED $ 2,102,000.00
Report #1 - 7 - June 2, 2014
14. REQUEST FOR REPORT — HIRING OF A PART-TIME PARKING.
ENFORCEMENT OFFICER
THAT Staff be directed to prepare a report, for the General Purpose and
Administration Committee of June 9, 2014, on the possibility of hiring one part-time
parking officer; and
THAT the report include details regarding Sunday coverage.
15. REQUEST FOR REPORT— PARKING ENFORCEMENT DURING BOOTS &
HEARTS MUSIC FESTIVAL
THAT Staff be directed to report on parking enforcement during the Boots & Hearts
Music Festival; and
THAT the Report address the issue of potentially securing additional private tow
truck services.
SUMMARY OF BY-LAWS
June 2, 2014
BY-LAWS
2014-059 Being a By-law to regulate traffic and parking on highways, private property and
municipal property (Approved by Council on May 12, 2014)
2014-060 Being a By,-law to approve and authorize the execution of an Amended and
Restated Shareholders' Agreement between the Corporation of the Town of
Ajax, the Corporation of the City of Belleville, the Corporation of the Municipality
of Clarington, the Corporation of the City of Pickering, Veridian Corporation,
Veridian Connections Inc., and Veridian Energy Inc. (Correspondence
Item D - 6)
2014-061 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the former Town of Newcastle [Lindvest Properties
(Clarington) Limited] (Item 5 of Report#1)
2014-062 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the former Town of Newcastle (William Tonno Construction
Limited) (Item 6 of Report#1)
To: Mayor Foster and Members of Council
From: Anne Greentree, Deputy Clerk
Date: May 30, 2014
Subject: COUNCIL AGENDA — JUNE 2, 2014
The following changes have been made to Monday's Council Agenda. Please see the
Final Consolidated Agenda attached.
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
Additions:
1-23 Chris Newman, Program Coordinator, John Howard Society of Durham
Region, The Firehouse Youth Centre, clarifying their position regarding the
proposed 500 square feet in the Courtice Community Complex; indicating that
the Firehouse Youth Centre is very appreciative and thankful that Council is
considering the possibility of opening a youth centre in Courtice, but feel the
proposed space in the Courtice Community Complex is not an appropriate
location for their social, recreational and life skills based programming due to
the proximity to the library and fears of interrupting other patrons and staff, nor
is it large enough to accommodate the active based learning model currently
implemented at the Firehouse Youth Centre; indicating the Society is lending
support to the expansion of the library; and, advising they appreciate the
processes in place and the need for additional consultation that would make
the opening of an additional youth centre a reality.
CORRESPONDENCE FOR DIRECTION
Additions:
D - 9 Elva Reid, requesting a response to her correspondence of May 8, 2014, in
which she asked for clarification regarding an "Order to Remove" Notice
Pursuant to By -law 2008 -114, questioning the investigative process and the
conduct of staff and an elected official; and, indicating that the initial complaint
be further substantiated and validated by staff as she feels that without any
specificity of the actual issues of concern and the materials in question, it
would seem that there is no justification in issuing such an Order.
(Motion for Direction)
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905- 623 -3379 F 905 - 623 -6506
CLERK'S DEPARTMENT MEMO PAGE 2
BY -LAWS
Additions:
2014 -063 Being a by -law to exempt a certain portion of Registered Plan 40M -2497 from
Part Lot Control (Bowmanviile Estates Inc.)
f
nne Greerrt ee, .A., CMO
Deputy Clerk
CAGIcf
c: Frank Wu, Chief Administrative Officer
Department Heads
Attachment
la
. rington
FINAL
COUNCIL AGENDA
DATE: MONDAY, JUNE 2, 2014
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
The Municipality of Clarington makes an audio record of Council meetings. If you make
a delegationipresentation' to a Council meeting, the Municipality will be audio recording
you and will make the recording public by publishing the recording on the
Municipality's website. In addition, please be advised that some of the Council
meetings may also be video recorded.
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council May 12, 2014
Minutes of a special meeting of Council May 26, 2014
PRESENTATIONS
There are no Presentations scheduled for this meeting.
DELEGATIONS
a) Marshall Hohmann — General Accessibility Awareness and This is my Town
(Correspondence Item I — 9)
b) Linda Kent, CEO /Library Director, Clarington Public Library, and Gail Rickard,
-Chair, Clarington Public Library Board — Report CSD- 010 -14 Theatre Dance
Academy Leased Space (Item 12 of Report #1)
C) Elva Reid — Order to Remove Notice Pursuant to By -law 2008 -114
(Correspondence Item D — 9)
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 -623 -3379
Council Agenda - 2 - June 2, 2014
COMMUNICATIONS
Receive for Information
I- 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated May 5, 2014
1 - 2 Minutes of the Ganaraska Region Conservation Authority dated April 17, 2014
1 - 3 Minutes of the Newcastle Community Hall Board dated April 14, 2014
1 - 4 Minutes of the Clarington Museums and Archives Board dated March 26, 2014
1 - 5 Minutes of the Clarington Heritage Committee dated May 20, 2014
1 - 6 Zaihan Rashid, Outreach Coordinator, Islamic Centre of Clarington — Invitation to
Open House
1 - 7 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham — Durham/York Energy from Waste Project
1 - 8 Debbie Shields, City Clerk, City of Pickering — 2014 Municipal Election --
Question on the Ballot
1 - 9 Sylvia Jaspers - Fayer, Chair, Clarington Accessibility Advisory Committee —
National Accessibility Awareness Week
1 - 10 Laura Wood, Economic Development Coordinator, Clarington Board of Trade
and Economic Development - 2nd Agriculture Familiarization Tour
1- 11 Denise Jamal, Manager, Public Affairs, Hydro One Networks Inc. — Update on
Hydro One's Community Liaison Committee
1- 12 Clint Cole, Enniskillen Environmental Association (EEA) — Proposed Clarington
Transformer Station
1 - 13 Erin O'Toole, MP, Durham - Canada's first National Day of Honour
1 - 14 Mir Mahmood Ali, Project Manager and Gretchen Gordon, Community Relations
Liaison, TransCanada Pipeline — Notification of Pipe Replacement
1 - 15 Steven Blaney, Minister of Public Safety and Emergency Preparedness —
Natural Disaster Mitigation Program
1 - 16 Kayli McKnight, Clarington Central Secondary School Rain Barrel Sale
Council Agenda - 3 - June 2, 2014
1 - 17 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham - 2014 Energy -From -Waste - Waste Management
Advisory Committee (EFW -WMAC) Meeting Schedule
1-18 Roger Saunders, Director, Strategic Planning, Region of Durham - Proposed
Performance Indicators for the Growth Plan for the Greater Golden Horseshoe
1 - 19 Judy Mead, Home Base Durham — Letter of Appreciation
1-20 Terry Young, Vice President, Corporate and Employee Relations, Independent
Electricity System Operator, (IESO) - 2013 Annual Report — "Ready Set Go:
Capturing the New -Found Flexibility in Ontario's Power Grid"
1-21 Susan DaCosta, Vice President, Orono Town Hall Board — Letter of Appreciation
1-22 Juanita Dobson, Assistant Deputy Minister, Ontario Seniors' Secretariat - "Aging
Without Boundaries: 30 Years of Celebrating Seniors"
1-23 Chris Newman, Program Co- ordinator, John Howard Society's Firehouse Youth
Centre -- Position on Proposed Space in the Courtice Community Complex
Receive -for Direction
D - 1 Chisanga Puta- Chekwe, Deputy Minister, Ministry of Citizenship and
Immigration - 2014 Senior Achievement Award Program
D - 2 Flora and Clifford Curtis — Request for Permission to Conduct Fireworks Display
D - 3 Sylvie A. Landry, President, L'Assemblee des communautes francophones de
I'Ontario, Durham - Peterborough (ACFO -DP) — Request for Proclamation of
"Franco - Ontarian Day"
D - 4 Peter Hoekstra, Celebration Fireworks - Request for Permission to Conduct
Fireworks Display
D - 5 Kathy McLaughlin, Secretary, Bowmanville Santa Claus Parade — Request for
Permission to Hold the 53rd Annual Community of Bowmanville Santa Claus
Parade
D - 6 Doug Dickerson, Chair, Veridian Corporation — Request for Approval of the
Amended and Restated Shareholders' Agreement
D - 7 Honor Bastianelli, Durham Region Diabetes Network (DRDN) — Request for
Proclamation of "World Diabetes Day"
D - 8 Johnathon Boville, Stuttering John's Smokehouse — Request for Amendment to
Refreshment Vehicle By -law
Council Agenda - 4 - June 2, 2014
D - 9 Elva Reid — Order to Remove Notice Pursuant to By-law 2008 -114
COMMITTEE REPORT(S)
General Purpose and Administration Committee Report of May 26, 2014
STAFF REPORT(S)
UNFINISHED BUSINESS
BY -LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS
CONFIRMING BY -LAW
ADJOURNMENT