HomeMy WebLinkAboutCSD-010-14 Clarington R
COMMUNITY SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 26, 2014 Resolution#: `f By-law#: N/A
Report#: CSD-010-14 File#:
Subject: THEATRE DANCE ACADEMY LEASED SPACE.
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-010-14 be received;
2. THAT staff be authorized to provide written notice prior to October 1, 2014 to
terminate the lease agreement with Theatre Dance Academy Company Ltd.
effective as of June 30, 2015;
3. THAT the vacated space be dedicated for use by the Clarington Older Adult
Association;
4. THAT staff be directed to provide renovation estimates for the vacated space
through the 2015 Budget Process;
5. THAT the Clarington Public Library Board be advised that the previously
identified 500 square feet of space in the Courtice Library Branch expansion for
use by the COAA is no longer required; and
6. THAT all int es d parties listed in Report CSD-010-14 be advised of Council's
decision.
Submitted by: Reviewed by:
J ph P. Caruana Franklin Wu,
D ctor, Community Chief Administrative Officer
Services
JPC/ga
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: CSD-010-14 PAGE 2
1.0 BACKGROUND
1.1 At the January 13, 2014 Council meeting the following resolutions were
approved;
"That a dedicated program space be provided within the vacated space, for the
Clarington Older Adult Association (COAA) mutually agreed upon between the
Clarington Public Library Board, the COAA, and the Director of Community
Services, being not less than 500 square feet, until such time as other dedicated
space within the Courtice Community Complex can be obtained;" and
"That staff be directed to prepare a report on space that is currently leased to the
Theatre Dance Academy regarding the timing of the lease and the potential for
dedicating the space to the Clarington Older Adult Association."
2.0 THEATRE DANCE ACADEMY LEASE
2.1 The term of the original lease between the Municipality of Clarington and the
Theatre Dance Academy Company Ltd. was extended for a further term of three
years commencing February 1, 2013 and ending on January 31, 2016. Within
the terms of the existing agreement there is a right of termination clause that
states "Either party may terminate this lease agreement as of June 30th in any
given year, by providing written notice to the other party on or before October 1St
of the previous year."
2.2 The Theatre Dance Academy has been a very good partner with the Municipality
over the past eleven years, as it called the Courtice Community Complex its
home since 2003.
2.3 The rented area of the interior space currently occupied by the Theatre Dance
Academy is approximately 1,600 square feet.
3.0 CLARINGTON OLDER ADULT ASSOCIATION
3.1 The COAA currently utilizes the community hall space at the Courtice Community
Complex for its satellite programming to the Older Adults of the Courtice urban
area. As the hall space is required for a number of other departmental programs
and private rentals, the Community Services Department is unable to provide this
as dedicated (sole use) space for the COAX
3.2 As a result this does cause operational concerns for the COAA and as their
membership continues to grow, specifically in the Courtice urban area, the lack of
dedicated space is becoming an increasing concern.
REPORT NO.: CSD-010-14 PAGE 3
3.3 Council has on occasion congratulated the COAA on its growth and response to
the community's older adults programming needs, and has encouraged the
association to continue with its efforts in both Courtice and Newcastle regarding
expansion of its satellite services.
3.4 The COAA has expressed concerns with the lack of dedicated space which
prompted Council in approving the resolution referred to in Section 1.1 of this
report.
4.0 COMMENTS
4.1 In preparing this report,-the Director of Community Services met with the
president of the Clarington Older Adult Centre Board and the Executive Director
who expressed their support for the space currently occupied by the Theatre
Dance Academy. They further agreed that the 500 square feet of library space
would not be required should the new space be approved for use by the COAA.
5.0 CONCURRENCE: Not Applicable
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Joseph P. Caruana, Director of Community Services
List of interested parties to be advised of Council's decision:
Angie Darlison, Executive Director, Clarington Older Adult Association
Barbara Szabunia-Forrest,Theatre Dance Academy
Linda Kent, Clarington Public Library Director