HomeMy WebLinkAboutCOD-005-14 Clarftmn REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 5, 2014 Resolution#: -3,26?-/ By-law#: N/A
Report#: COD-005-14 File#:
Subject: TENDER CL2014-3 HIGH FLOAT RESURFACING & DITCHING
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-005-14 be received;
2. THAT Miller Paving Limited, Gormley, Ontario, with a total bid price of
$1,805,170.81 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2014-3, be awarded the
contract for the High Float Resurfacing and Ditching;
3. THAT funds in the amount of $1,994,524.89 (net of H.S.T. Rebate) which
includes $1,805,170.81 for tendering, administration, material testing and
contingencies be drawn from the following Operations and Engineering
Departments Capital Accounts:
2014 Capital Budget Rural Road Resurfacing
110-36-330-83680-7401......................................................$1,469,286.17
2013 Capital Budget Rural Road Resurfacing —funds carried forward
110-36-330-83680-7401..........................................................$71,305.06
2014 Pebblestone Road Account Townline to Tooley
110-32-330-83429-7401.........................................................$200,000.00
2014 Pebblestone Road Account Trulls to Courtice
110-32-330-83430-7401.........................................................$160,000.00
2012 Duke Street Reconstruction
110-32-330-83359-7401...........................................................$80,210.00
Osborne Road (Ontario Power Generations Letter of Credit G198126)
110-32-330-83334-7401 ...........................................................$13,723.66
Total Funding .....................................................................$1,994,524.89
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379
REPORT NO.: COD-005-14 PAGE 2
4. THAT pending satisfactory pricing and service the contract be extended for a
second, third and fourth year.
Submitted by: Reviewed
M arano, H.B.Sc., C.M.O., by: lin Wu,
Director of Corporate Services hief Administrative Officer
r
ancy yl A., PA, C.A.,
Director of Finance/Treasurer
MM\JDB\BH\br
REPORT NO.: COD-005-14 PAGE 3
1.0 BACKGROUND
1.1 Tender CL2014-5 High Float Resurfacing & Ditching was advertised and issued
with bids being received as per Attachment 1.
1.2 Tender specifications were provided by AECOM for the 2014 High Float
Resurfacing as required by the Operations Department.
1.3 The term of this contract is for a one year period with provision for up to three
one year extensions, subject to acceptable pricing and the provision of
satisfactory service.
2.0 ANALYSIS
2.1 After further review and analysis of the bids by the Operations Department,
Engineering Department, AECOM and Purchasing, it was mutually agreed that
the low bidder, Miller Paving Limited, Gormley, Ontario, be recommended for the
contract for the 2014 High Float Resurfacing and Ditching tender.
2.2 Miller Paving Limited, Gormley, Ontario has previously performed satisfactory
work for the Municipality of Clarington.
2.3 For the information of Council, the overall project cost represents an approximate
13% increase over the previous contract year.
3.0 COMMENTS
3.1 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Operations.
4.0 FINANCIAL
4.1 The total project cost of$1,994,524.89 (net of H.S.T. Rebate) which includes
$1,805,170.81 for tendering, administration, material testing and contingencies
be drawn from the following Operations and Engineering Departments Capital
Accounts:
REPORT NO.: COD-005-14 PAGE 4
2014 Capital Budget Rural Road Resurfacing
110-36-330-83680-7401......................................................$1,469,286.17
2013 Capital Budget Rural Road Resurfacing —funds carried forward
110-36-330-83680-7401 ..........................................................$71,305.06
2014 Pebblestone Road Account Townline to Tooley
110-32-330-83429-7401.........................................................$200,000.00
2014 Pebblestone Road Account Trulls to Courtice
110-32-330-83430-7401 .........................................................$160,000.00
2012 Duke Street Reconstruction
110-32-330-83359-7401...........................................................$80,210.00
Osborne Road (Ontario Power Generations Letter of Credit G198126)
110-32-330-83334-7401 ...........................................................$13,723.66
Total Funding .....................................................................$1,994,524.89
4.2 The Engineering Department has noted that since the Pebblestone Road
Sections came in over budget, the shortfall will be funded from unexpended
funding from the 2012 Duke Street Reconstruction project 110-32-330-83359-
7401 in the amount of$80,210.00. These funds should be transferred to the
Pebblestone Accounts.
5.0 CONCURRENCE
5.1 This report has been reviewed by the Purchasing Manager, with the appropriate
departments and circulated as follows:
Concurrence:
Director of Operations
Director of Engineering
Director of Finance/Treasurer
6.0 CONCLUSION
6.1 That the low compliant bidder, Miller Paving Limited, Gormley, Ontario be
awarded the contract for Tender CL2014-3 High Float Resurfacing and Ditching.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Brigitta Harris, Buyer 1
Attachments: Attachment 1 - Bid Tabulation
Attachment #1
To Report COD-005-14
Bid Summary
Tender CL2014-3
High Float Resurfacing & Ditching
Provisional Items Removed from Part A, B, and C to accommodate 2014 Budget
BIDDER 1 Year Contract 1 Year Contract
Expenditure Expenditure (net of HST)
HST included)
Miller Paving Limited $2,004,562.71 $1,805.170.81
Gormley, ON
Royel Paving Limited* $2,108,592.70 $1,898,853.04
Lindsay, ON
*arithmetic error corrected