Loading...
HomeMy WebLinkAbout03/24/2014 cla on Leading the Way COUNCIL AGENDA DATE: MONDAY, MARCH 24, 2014 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation/presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council March 3, 2014 PRESENTATIONS a) Mary Ann Found - Women of Excellence in Agriculture Award b) Brenda Metcalf- Syngenta 4-H Ontario Arbor Award DELEGATIONS There are no delegations scheduled as of time of publication. COMMUNICATIONS Receive for Information 1 - 1 Minutes of the Central Lake Ontario Conservation Authority dated February 27, 2014 .I - 2 Minutes of the Newcastle Village Community Hall dated January 21, 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 Council Agenda - 2 - March 24, 2014 1 - 3 Minutes of the Newcastle Memorial Arena Management Board dated February 11, 2014 1 —4 Minutes of the Agricultural Advisory Committee of Clarington dated March 13, 2014 1 - 5 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Update on Durham Partners in Project Green Program 1 — 6 Glenn Jager, Chief Nuclear and Bill Robinson, Senior Vice-President Nuclear Projects, Ontario Power Generation (OPG) - Refurbishment of the Existing Darlington Nuclear Generating Station Project and Other Nuclear Projects Receive for Direction D - 1 Barbara Patterson, Manager of Operations, Historic Downtown Bowmanville Business Centre — Request for Street Closures for 2014 Events D - 2 Jade Harper, Executive Director, Victim Services of Durham Region — Request to Proclaim "National Victim of Crime Awareness Week" D — 3 Derrick McKay, Race Director, Courtice Kids Multisport Series — °Courtice Kids of Steel Triathlon" D -4 William Stratton, Chair, Day of Mourning Committee, Durham Region Labour Council — Request to Proclaim "Day of Mourning" and Flag Lowering D — 5 David J. Crome, Director of Planning Services — Request to Proclaim "School Crossing Guard Appreciation Day" D — 6 Betsy Jackson, RN, MScN, Registered Nurses' Association of Ontario — Request to Proclaim "Nursing Week" D — 7 Linda Duffie, Chairperson, Lions Club of Bowmanville Duck Derby— Request for Street Closure for 18th Annual Duck Derby D — 8 Kailey O'Neill, Fundraising Coordinator, Multiple Sclerosis Society of Canada, Durham Regional Chapter— Request to Host 2014 5k and 1 OK "Bowmanville Mandarin Multiple Sclerosis Walk" D — 9 Karen Bastas, Event Coordinator, Vice President, Newcastle BIA— Request for Permission to Host a Canada Day Event Council Agenda - 3 - March 24, 2014 D — 10 The Honourable Michael Coteau, Minister of Citizenship and Immigration - Nominations for the Lincoln M. Alexander Award 2014 D — 11 Nathan Farrell, Environmental Planner, McIntosh Perry Consulting Engineers (MPCE) — Request for Exemption to Clarington's Noise By-law D — 12 Warren Mar, Director of Legal & Legislative Services/Town Solicitor/Acting Town Clerk, Town of Aurora - Introduction of Municipal Recall Election Legislation D — 13 Thomas Gettinby, CAO & Municipal Clerk, Township of Brock - Electricity Rates COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of March 17, 2014 STAFF REPORT(S) UNFINISHED BUSINESS BY-LAWS PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY-LAW ADJOURNMENT r,1 1�.<lll 11 Leadingt)te{Va} Council Meeting Minutes MARCH 3, 2014 Minutes of a regular meeting of Council held on March 3, 2014 at 7:00 p.m. and reconvening at 2:30 p.m. on March 6, 2014, in the Council Chambers. Councillor Hooper led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill, attended until 4:39 p.m., March 6, 2014 Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Manager of Infrastructure, R. Albright, attended until 11:50 p.m., March 3, 2014 Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella, attended at 2:30 p.m., March 6, 2014 Director of Community Services, J. Caruana, attended until 11:50 p.m., March 3, 2014 Corporate Initiatives Officer, C. Clifford Manager of Communications and Marketing, J. Cooke, attended until 4:38 p.m., March 6, 2014 Director of Planning Services, D. Crome - Director of Operations, F. Horvath Deputy Treasurer, L. Gordon, attended at 2:30 p.m., March 6, 2014 Deputy Clerk, A. Greentree, attended until 4:47 p.m., March 6, 2014 Manager of Special Projects, F. Langmaid, attended until 10:10 p.m., March 3, 2014 Director of Corporate Services and Human Resources, M. Marano Recreation Services Manager, S. Meredith, attended at 2:30 p.m., March 6, 2014 Director of Finance/Treasurer, N. Taylor Director of Emergency Services/Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie Council Meeting Minutes - 2 - March 3, 2014 DISCLOSURES OF PECUNIARY INTEREST Later in the meeting, Councillor Woo declared a pecuniary interest with respect to Correspondence Item D - 9 and Item 1 of Report #1 - 2014 Current and Capital Budget, Schedule "B" (i) Item 30 - Camp 30 Consulting. ANNOUNCEMENTS , Councillor Partner announced the following: • A Gift of Art Speaker's Series featuring Michael Hackenburger, Bowmanville Zoo, on March 5, 2014, from 2:00 p.m. to 3:00 p.m. • Kendal Community Centre's Open Mic on March 15, 2014, from 1:00 p.m. to 5:00 p.m., doors open at noon with live music by the Good Old Boy's and Side Kicks. Tickets are $5 at the door • Next Open Mic is April 19, 2014, with guest singer Mike Pollard Councillor Traill announced the following: • International Women's Day Breakfast on March 9, 2014, 9:30 a.m. at the CAW 222 Union Hall Councillor Woo announced the following: • Welcome Home Celebration for Tara Watchorn on Saturday, March 1, 2014, was a great event. He acknowledged elected officials who attended and business owners for their support • Re-opening and ribbon-cutting ceremony for Dewey's Cafe on March 5, 2014, at 10:00 a.m. Councillor Hooper announced the following: • Yuk Yuks Comedy Club on Saturday, April 5, 2014, 7:00 p.m. at the Garnet B. Rickard Recreation Complex, sponsored by the Clarington Swim Club • March 5, 2014, St. Marys Cement Open House on use of low carbon alternate fuels for production measures, 5:00 p.m. to 9:00 p.m. at the Beech-Centre • March 5, 2014, Open House for the proposed Neighbourhood Park at Bons Avenue and Middle Road beside the Charles Bowman Public School, 5:00 p.m. to 9:00 p.m. • Euchre Extravaganza on March 15, 2014, at the COAA Councillor Hooper advised he attended the Museum's photography event on Friday, February 28, 2014, and the Sports and Leisure Fair on Sunday, March 2, 2014. Council Meeting Minutes - 3 - March 3, 2014 Councillor Neal announced that he will be moderating the "Heart Attack - Counter Attack" information session on March 8, 2014, at Faith United Church from 9:30 a.m.' , to 2:30 p.m. featuring Dr. Rakesh Bhargava, local Cardiologist. Councillor Novak announced the following: • She extended congratulations to the Museum for the photography event, which was very well attended and well done • March 4, 2014, Red Cross Flag Raising 1:00 p.m. to 1:30 p.m. • March 6, 2014, Durham Region Greenbelt Review Plan Meeting at the Courtice Community Complex, 6:00 p.m. to 9:00 p.m. • Purple Woods Conservation Area Maple Syrup Festival Pancake Days March 12, 13, and 14, 2014, 9:30 a.m. to 2:30 p.m. • Durham Region is looking for feedback on the Draft Durham Housing Plan 2014-2024 - "At Home in Durham", available on the Region's website until March 14, 2014 Mayor Foster announced the following: • Open House for new park in the Scugog Street Neighbourhood, Wednesday, March 5, 2014, from 6:30 p.m. to 8:00 p.m. • Great Celebration with Tara Watchorn on Saturday, March 1, 2014 • March 11, 2014, 11:00 a.m. Grand opening of Smart Cuts at Townline Plaza Resolution #C-075-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the minutes of a regular meeting of Council February 10, 2014, be approved "CARRIED" PRESENTATIONS Roger Anderson, Chair, Regional Municipality of Durham, addressed Council to present his Annual Report. Chairman Anderson reviewed the following initiatives and accomplishments for 2013: • Progress on the Highway 407 East extension, Lakeridge Road Interchange, GO Transit East Rail Maintenance Facility • Confirmation from the Federal Government that a Regional Airport will be built in Pickering • Regional support for nuclear energy • Input into Provincial reviews of the Metrolinx funding strategy, the Provincial Policy Statement, and the Development Charges Review • Adoption of a new Region-wide Development Charges By-law Council Meeting Minutes - 4 - March 3, 2014 • Investment of $2.7 million to rehabilitate 8.8 km of roads at various locations in Clarington including Liberty Street from Concession 4 to Taunton Road • Investment of $750,000 on traffic control signals and guide rail.systerns at 13 locations in Clarington • Durham Region Transit Ridership in excess of 10.6 million riders • Addition of the new high frequency PULSE service on Highway 2 including 30 new bus shelters. Ridership from July to December, 2013, just short of 1 million passengers • Completion of the first section of dedicated Bus Rapid Transit (BTR) lane, including a bike lane on the north side of Highway 2 between Harwood Road and Salem Road • Waste diversion increase to 54% with the expansion of curbside recycling to include additional plastics, batteries and a-waste materials • Collection of 27,000 kilograms of reusable material through Reuse Days with local charities • Durham Health Department working to raise awareness of nutritional issues with Twitter campaign, newsletter information and online learning through the "Discover Your Inner Chef!" too! • Eco-efficiency audit of 56 businesses under the "Partners in Project Green" Program • Survey of 11,000 businesses during second Durham Business Count with information to be used to plan and monitor job growth and promote economic development • Trade Mission to China holding meetings and touring Zibo, Wuxi and Hong Kong generating several business prospects • Live streaming of Council and Committee meetings on the Region's website at www.durham.ca Chairman Anderson noted that in 2013, the Region's gross spending was approximately $1.2 billion and that projects will bring jobs and new opportunities to Durham Region. He stated that Regional Council continues to urge the Province to include nuclear as an essential part of Ontario's energy future. Chairman Anderson acknowledged that until the Province decides how to fund Metrolinx projects, the extension of GO Rail to Bowmanville is essentially on hold; however, in comments on the development charges regime, the Region indicated that changes to address future service levels are needed to better support the growth of Durham's Regional Transit system. Chairman Anderson highlighted 2014 initiatives and opportunities: • Increase to property tax of 1.5% equating to approximately $36 for the average residence Council Meeting Minutes - 5 - March 3, 2014 9 Inclusion of$56.4 million for roads in 2014 budget, including $3.7 million to rehabilitate sections of Mosport Road, $3.8 million to replace the Orono Creek culvert on Main Street and $800,000 of preparatory work for future projects at the Taunton Road and Enfield Road intersection and on Martin Road between Nash Road and Baseline Road, $63.2 million for water supply system and $200.6 million for sanitary sewerage system • $11.5 million expenditure to replace more than 1600 polybutylene water service connections including 130 in Clarington • Expansion of the Port Darlington Water Pollution Control Plant • Work on the Courtice Trunk Sanitary Sewer in conjunction with the construction of Energy Park Drive • Extension of the Newcastle Sanitary Sewers under Highway 401 (pending Provincial approvals) • Commissioning of the Durham York Energy Centre is on target for acceptance of the facility by the end of the year • Commitments to the Municipality in the Host Community Agreement are underway and on track for completion in the fall • Completion of the new Fairview Lodge, an investment of over $50 million • Work on Phase I of the New Clarington Police Complex, valued at $40.1 million is proceeding well • Completion of 139 new affordable housing units in Whitby, funding secured for an additional 50 affordable units to be built in North Oshawa • Durham's Draft Ten-year Housing and Homelessness Plan is posted for public comment on the Region's Website • Launch of a strategy to substantially increase tree cover in Durham over the next decade to help offset greenhouse gas emissions • Proposal to engage a business consultant in Wuxi, China to develop leads for Durham included in the 2014 budget Chairman Anderson noted that Durham tourism strategies continue to highlight local food, heritage and culture, sports venues and the natural environment with a goal to collaborate and capitalize on Regional assets and bring more visitors to Durham. He noted, with the live streaming of Council and Committee meetings, it is hoped that more residents will become involved in Regional issues as they prepare to elect their Regional Council and, for the first time, the Regional Chair. Chair Anderson stated that 2014 is the Region's 40th Anniversary and extended an invitation, on behalf of Regional Council, to Council, staff and residents to attend the Anniversary Open House on Thursday, June 26, 2014, from 5:00 p.m: to 9:00 p.m. at Regional Headquarters for an evening of fun for the entire family. Chairman Anderson responded to questions from Members of Council. f Council Meeting Minutes - 6 - March 3, 2014 DELEGATIONS Resolution #C-076-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Order of the Agenda be altered to hear the. delegation of Doug Taylor prior to the delegation of Clint Cole. "CARRIED" Marilyn Morawetz, Chair, Jury Lands Foundation, addressed Council concerning Correspondence Item D — 9 - Budget for Study Funding for Camp 30 and Progress Report. Ms. Morawetz advised the newly formed Foundation, in addition to establishing its name, has adopted a mission statement, and is currently in the process of drafting by-laws for incorporation as a charity. She noted that the Museum of Civilization is looking to tell the missing stories of the 20th Century of Canada and the role Durham played in the Second World War effort can be told. Ms. Morawetz stated the Jury lands have local, provincial and international significance and the Foundation is hoping Council will assist them in positioning the site as a destination for military buffs and educational tours. Ms. Morawetz advised that one of the reasons for the formation of the Foundation was to provide an opportunity to seek funding that neither the Municipality nor the private property owner were eligible to apply for. She noted that to obtain these grants, the Foundation must have a long-term interest in the property. Ms. Morawetz expressed appreciation to Council for the support provided to date and requested Council's approval for staffs continued assistance, to enter into negotiations with the developer to allow the Foundation to plan for the future and apply for grants, and to approve the funding request in the 2014 budget for studies to access the structural requirements and to develop a long-term plan for Camp 30. Ms. Morawetz acknowledged,the interest in and ongoing concerns for the property and its history noting its uniqueness in that it is here, it is real and it is a solid connection to the people who live here both now and historically. Councillor Novak temporarily left and re-entered the meeting. Doug Taylor, Enniskillen Environmental Association (EEA), addressed Council concerning Correspondence Item I — 18 - Proposed Clarington Transformer Station. Resolution #C-077-14 Moved by Councillor Novak, seconded by Councillor Partner THAT Council recess for five minutes to allow staff to address technical difficulties. "CARRIED" The meeting reconvened at 8:32 p.m. Council Meeting Minutes - 7 - March 3, 2014 Mr. Taylor referred to a site map on display noting the proposed Clarington Transformer station is to be built on the government protected Oak Ridges Moraine using 750 MVA transformers, which are 56 ft. wide, 20 ft. long and 45 ft. high, the largest to be used in Canada. Mr. Taylor stated the EEA, has made presentations to all levels of government pointing out errors and omissions, contradictions and faulty data in the reports being used by Hydro One to justify the site location. He advised the EEA has commissioned world-renowned hydrogeologists from the University of Guelph who have reported and supported the findings but that these reports have been ignored. He stated there is a public document entitled "Land Assessment and Remediation Plan" (LAR) which was published by Hydro One confirming that any transformer station should be located in an industrial park where the damage caused would be minimal. He noted the document also states that on a daily basis, the transformer produces contaminants such as lead, mercury, cadmium and toxic oils, substances having the potential to adversely affect human health, and the pollution occurs both inside and outside their property fence despite having containment systems. Mr. Taylor advised that the toxins will eventually reach the water table and that an aquitard will only slow the process. Mr. Taylor pleaded with Council to help stop the project from being developed at this location. He also requested the Association be on record as holding Council accountable should a Walkerton-type catastrophe occur. Clint Cole, Enniskillen Environmental Association (EEA), addressed Council, as a resident and Member of the Association and on behalf of residents in attendance at tonight's meeting concerning Correspondence Item I — 18 - Proposed Clarington Transformer Station. A video clip entitled "West End Hydro Facility Erupts in Flames" was played during Mr. Cole's presentation. Mr. Cole stated when considering a major undertaking such as the Hydro One proposal, it is necessary to ensure that the premise for the project is correct and supported by all gathered information. Mr. Cole reviewed the premise that the Oak Ridges Moraine is the only location for the mega transformer station and the reasons to support the premise. He refuted reasons that Government legislation allows for the building of a mega transformer on the Oak Ridges Moraine and that it is the only suitable site for this construction, that the groundwater that supplies 250,000 Ontarians with clean drinking water will remain safe, that there is no risk of contamination to the groundwater at the site, that the hydrogeological composition of the site is appropriate for the undertaking, that the environmental assessment performed on the site was appropriate for the scale of the project, and that the government reviewed all of the relevant material and made sound decisions based on the facts presented. Mr. Cole stated that the Oak Ridges Moraine Conservation Plan protects the Oak Ridges Moraine and the draft ESR clearly states that sensitive features prohibit the use of this site when alternatives exist. He noted there are more suitable locations available in industrial areas where contamination will have the least impact. Mr. Cole stated that world-renowned specialists in groundwater research have concluded that insufficient site specific hydrogeological characterization has been conducted to ensure the safeguarding of groundwater and that the LAR report indicates that contaminates pollute the site they are built on and also beyond the borders of the transformer station. Council Meeting Minutes - 8 - March 3, 2014 Mr. Cole expressed concern that the Class Environmental Assessment performed several years ago was for a much smaller scale project called the "Enfield Transformer Station" which was never developed and that Hydro One is now applying this same assessment intended for'a small scale transformer station to its proposal for this mega transformer station on an adjoining property. Resolution #C-078-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the delegation of Clint Cole be extended for an additional two minutes. "CARRIED" Mr. Cole expressed concern that the final report and approval by the Minister of the Environment did not acknowledge legitimate concerns raised by citizens and specialists in the field. He confirmed that the Hydro One project has failed on every account and he questioned how this project has reached this stage in its development. Mr. Cole requested Council to request Hydro One to allow staff and Group 360 to have unrestricted site access to conduct the necessary peer evaluation and to provide assistance in any possible manner. In response to questions, Mr. Cole confirmed that the Association would like the project to be relocated to a site at Wilson Road and Winchester Road. Doug Anderson, President DurhamCLEAR, addressed Council concerning Correspondence Item D — 8 - Enbridge Line 9 Pipeline, a high pressure crude oil pipeline crossing the full width of Clarington, including numerous streams and significant wetlands. Through use of a PowerPoint presentation, Mr. Anderson reviewed seven conditions which the Province requested the National Energy Board (NEB) to impose including a hydrostatic test of the line; an independent 3rd party review of the risk and engineering assessments, insurance coverage of$1 billion, incorporation of vulnerable areas and source protection plans into the high consequence area and environmentally sensitive area maps, incorporation of vulnerable areas into its Emergency Response Plan, to conduct emergency response exercises annually with all municipalities who want them and to publish an annual report on Line 9, including information about maintenance, spills and integrity testing. Mr. Anderson expressed concern that the Province did not indicate what would be done if Enbridge did not impose the conditions. He stated the reason for his delegation this evening is that he feels the Province needs to be reminded of the conditions they enunciated noting that he has already appeared before the Regional Works Committee and'Ajax Council and will be appearing before Whitby Council next Monday. Mr. Anderson acknowledged that the NEB process is over but that the Province has leverage on Enbridge directly. Council Meeting Minutes - 9 - March 3, 2014 Resolution #C-079-14 Moved by Councillor Traill, seconded by Councillor Hooper THAT the delegation of Doug Anderson be extended for an additional five minutes. f "CARRIED" Mr. Anderson reviewed a draft resolution for Council's consideration. He requested that Council support the conditions and urge the Province to conduct a full environmental assessment if the conditions are not met. Mr. Anderson stated that it is feasible to build a pipe that won't leak by using thicker steel. He referred to a chart referencing the 12 leaks that have occurred on Line 9, noting the thinner the walls the more the leaks and greater the risk. He suggested that wall thickness be a minimum of 3/8". Mr. Anderson requested Council to adopt the resolution and forward it to the Province for consideration. Resolution #C-080-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Council recess for ten minutes. "CARRIED" The meeting reconvened at 10:22 p.m. COMMUNICATIONS Correspondence Item I — 20 was received as a Hand-out. Resolution #C-081-14 Moved by Councillor Partner, seconded by Councillor Traill THAT the communications to be received for information be approved, with the exception of Item 1 - 18. "CARRIED" - 1. Minutes of the Ganaraska Region Conservation Authority dated January 16, 2014 1 - 2 Minutes of the Clarington Accessibility Advisory Committee dated February 5, 2014 Council Meeting Minutes - 10 - March 3, 2014 1 - 3 Minutes of the Agricultural Advisory Committee of Clarington dated February 13, 2014 1 - 4 Minutes of the Clarington Heritage Committee dated February 13, 2014 1 - 5 Minutes of the Sustainable Clarington Community Advisory Committee dated February 13, 2014 1 - 6 Minutes of the Clarington Safe Communities Advisory Committee dated February 20, 2014 1 - 7 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, writing to Leya Barry, Adaptation and Resilience Project Coordinator, International Council for Local Environmental Initiatives (ICLEI) Canada, advising that on February 12, 2014, Regional Council adopted the following resolution pertaining to Corporate Climate Change Update: Corporate Adaptation Plan (2013 to 2017), Emission Reduction Programs, and Corporate Carbon Footprint and Forecast: Corporate Greenhouse Gas Inventory (2012) and Forecast 2013 to 2017 "a) THAT the corporate greenhouse gas inventory update and forecast, as reported in Report#2013-J-25 (Appendix #2 of Report #2014-J-1), be received, including 2012 estimates for Regional facilities, fleets, traffic signals, water supply and sanitary sewerage operations, and Regional solid waste landfills; The Corporate Adaptation Plan (2013 to 2017) b) THAT based upon the vision for corporate climate adaption, as set through previous Regional Council direction, or more specifically to: i) Become more adaptive to the changing climate by developing, implementing and ensuring the ongoing monitoring of an effective and forward looking Corporate Adaptation Plan; and, ii) Enhance the Region's ability to moderate potential damages, take advantage of opportunities, and enhance its ability to cope with the consequences of climate changes through the integration of adaptation considerations into annual corporate risk management, asset management and business planning processes; Council Meeting Minutes -.11 - March 3, 2014 THAT the Region's first consolidated annual Corporate Climate Adaptation Plan (Adaptation Plan), included on the DVD as Attachment #1 to Joint Report#2013-J-25 (Appendix#2 to Joint Report#2014-J-1) be endorsed, consistent with 2013 business, risk and asset management plans and budget approvals and based on a multi-disciplinary effort by staff from across the organization to enhance corporate adaptive capacity, including ongoing initiatives and additional 2013 funding allotments to advance 2013 to 2017 goals to further: 1. Protect water quality, prevent water losses and implement Source Water Protection Plans for the Region, including proposed policies and actions to mitigate drinking water threats; 2. Increase public awareness of environmental health risks and projected impacts from environmental health issues; 3. In optimizing asset life-cycles and ensuring facilities, fleets equipment, facility sites and systems (e.g. roads, water, sewer, etc.) continue to operate effectively, formally expand asset management planning processes to broaden consideration of risk, including changes in environmental conditions; 4. Reduce the infiltration of groundwater and stormwater into the sanitary sewer collection system; 5. Continue to improve the quality of sanitary sewerage effluent through treatment process improvements and water pollution control plant upgrades/replacements, continuing to ensure that effluent meets regulatory compliance; 6. Maintain effective and up-to-date emergency plans for natural and human-caused emergencies; 7. Investigate and maximize grants available from senior governments to fund infrastructure adaptation initiatives and ensure full cost recovery rates to sustain water/sewer infrastructure; c) THAT Joint Report#2014-J-1 and the attached Adaptation Plan (Appendix#2 to Joint Report #2014-J-1) be submitted to staff of the International Council for Local Environmental Initiatives (ICLEI) Canada as completion of the Canadian Adaptation Initiative milestone process; and Council Meeting Minutes - 12 - March 3, 2014 d) THAT Joint Report#2014-J-1 be forwarded for information to the Region's eight local area municipalities and the Durham Region Roundtable on Climate Change." 1 - 8 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham, forwarding a copy of Report 2014-P-8 of the Commissioner of Planning and Economic Development— Durham Agricultural Advisory Committee (DAAC) 2013 Annual Report and 2014 Workplan. 1 - 9 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham, forwarding a copy of Report 2014-P-9 of the Commissioner of Planning and Economic Development— Durham Environmental Advisory Committee (DEAC) 2013 Annual Report and 2014 Workplan. 1 - 10 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham, forwarding a copy of Report 2014-P-10 of the Commissioner of Planning and Economic Development— Durham Trail Co-Ordinating Committee (DTCC) 2013 Annual Report and 2014 Workplan. 1 - 11 Gord Geissberger, Coordinator, Marketing and Communications, Central Lake Ontario Conservation Authority (CLOCA) forwarding News Releases regarding the 39th Annual Maple Syrup Festival being held.at the Purple Woods Conservation Area on March 8 to 16, 22, 23, 29 and 30, 2014, and the 10th Annual CLOCA Tree Seedling Program, a program offering a large selection of native tree and shrub seedlings for purchase at a cost of$.60 to $1.20 each. The deadline for orders is March 21, 2014. Order forms and additional information is available at www.cloca.com. 1 - 12 Deborah Nicholson, Local Area Manager, Canada Post, advising that following a review of customer traffic patterns at the Kendal Post Office, Canada Post will be realigning the hours of operation during the week and will no longer offer Saturday retail service as of April 7, 2014; indicating the weekday hours at the post office will be Monday, Tuesday, Wednesday and Friday, 11:00 to 13:00 and 14:00 to 16:15, Thursday 11:00 to 13:00 and 14:00 to 17:45; and, advising that Canada Post remains committed.to providing postal services in urban and rural communities across the country and that changes are necessary as part of the response to the decline of Lettermail volumes and being able to offer affordable services to all Canadians. Council Meeting Minutes - 13 - March 3, 2014 1 - 13 Marilyn Toft, Council Secretariat Support, City of Toronto, advising Council that on January 29 and 30, 2014, Toronto City Council endorsed the following resolutions adopted by the Greater Toronto and Hamilton Area (GTHA) Mayors and Regional Chairs at a meeting held on January 17, 2014: Resolution Number 1 "THAT: 1. The Provincial and Federal governments share equally in this disaster with municipalities by each funding 1/3 of the full cost of response and ongoing recovery from the ice storm for affected municipalities. 2. THAT the Provincial and Federal governments treat all applicable municipalities equally and equitably. 3. THAT the Provincial and Federal governments recognize the urgency of this matter and provide a response by March 1, 2014. 4. THAT this resolution be sent to the Premier of Ontario, the Prime Minister of Canada, the local Members of Provincial Parliament and Members of Parliament, the Association of Municipalities of Ontario and the Federation of Canadian Municipalities." And Resolution Number 2 "THAT the Provincial and Federal governments establish new programs and expand existing programs to address disaster mitigation involving forestry, erosion control, winter storms, tree canopy and other severe storm events, that reflect the reality of climate change and such programs to include funding for rehabilitation of municipal infrastructure to mitigate this and future environmental and storm event impacts. THAT this resolution be sent to the Premier of Ontario, the Prime Minister of Canada, the local Members of Provincial Parliament and Members of Parliament, the Association of Municipalities of Ontario and the Federation of Canadian Municipalities." Council Meeting Minutes - 14 - March 3, 2014 1 - 14 John R. O'Toole, MPP, Durham, writing to the Honourable Linda Jeffrey, Minister of Municipal Affairs and Housing, forwarding a copy of Council's correspondence regarding the application under the Ontario Disaster Relief Assistance Program (ODRAP) for costs resulting from the December ice storm; requesting the Minister's response to what her plan is to respond to the requests from municipalities for emergency funds to cover added costs and damage to infrastructure,and what*the Province has done to develop its response and to share the details of its plan with municipalities and all citizens; and, expressing concern that the Province has lost valuable time in developing a thorough, equitable and disciplined policy for working with municipalities to address impacts from the ice storm. 1 - 15 John R. O'Toole, MPP, Durham, writing to the Honourable James Bradley, Minister of the Environment, forwarding a copy of Council's correspondence regarding EBR-012-0614 (Clarington Wind Farm — Port Granby area of former Clarke Township); reiterating the Municipality's concerns as listed in Council's January 10, 2014, correspondence; expressing concern that the noise/sound receptor and set-back impose restrictions on Mr. Don Katsumi's lands; and, reiterating that Council is on record as advising the Province that Clarington is an unwilling host for industrial wind turbines. 1 - 16 John R. O'Toole, MPP, Durham, thanking Council for keeping him informed on the work being done regarding the future of Camp 30 including the membership of the "Forming Group" for the Camp 30 Foundation. 1 - 17 St. Marys Cement forwarding a Notice of Public Open House to be held on March 5, 2014, from 5:00 p.m. to 9:00 p.m. at the Clarington Beech Centre providing an opportunity for members of the public to review information regarding the proposed use of alternative low-carbon fuel at the Bowmanville Cement Plant and to speak directly with project team members; encouraging public input; and, advising that submission of comments or questions can be addressed to the project website at http://stma[yscement.com or by contacting Rueben Plaza, Environmental Manager, JRPlaza vcsmc.com or (905)-623-3341, ext. 242 or Janine Ralph, Project Manager, Janine.Ralph(@,hdrinc.com or 905-380-8568. 1 - 19 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated January 21, 2014, regarding Submission of the November and December, 2013 Complaint and Inquiry Logs • Durham York Energy Centre Project Team Log (November 2013) Council Meeting Minutes - 15 - March 3, 2014 • Durham York Energy Centre Project Team Log (December 2013) • Durham York Energy Centre Call Centre Log (December 2013) • Letter to the Ministry of the Environment dated January 21, 2014, regarding Request for Revised Submission Date for the Durham York Energy Centre Third Party Independent Audit Report#4 • Letter to the Ministry of the Environment dated January 29, 2014, regarding Submission of the Durham York Energy Centre Spill Contingency and Emergency Response Plan • Durham York Energy Centre Spill Contingency and Emergency Response Plan Comment and Response Table (January 13, 2014) • Durham York Energy Centre Spill Contingency and Emergency Response Plan (January 13, 2014); and advising that the documents are also available on the EFW project website at http://www.durhamyorkwaste.ca/proiect/efw-committee.htm 1 -20 The Honourable Linda Jeffrey, Minister, Ministry of Municipal Affairs and Housing, forwarding a news release and backgrounder regarding the Ontario government's decision to help municipalities affected by the December 2013 ice storm by working with the Federal government to fund 100% of a municipality's eligible recovery costs through a one-time Ice Storm Assistance Program; advising that it is anticipated that the program would cover costs related to the immediate emergency response, such as setting up warming centres and the subsequent clean-up of debris necessary to protect public safety; indicating costs incurred by the Province for a natural disaster of this size qualify for federal government assistance under the Disaster Financial Assistance Program and the Province will seek federal reimbursement for costs under this Program; and, advising that the Province is conducting two separate reviews in response to the ice storm — the After-Action Report dealing with coordination among all parties involved during emergencies and the Supply Chain Review examining how critical supplies are procured and distributed during large-scale emergencies. Both reviews will be completed by late spring. 1 - 18 Clint Cole, writing on behalf of the resident members of the Enniskillen Environmental Association, requesting Council to adopt a resolution requesting Hydro One Inc. to permit Clarington staff and their consultant Group 360 to have unrestricted site access to conduct the necessary professional peer evaluation field work on the Clarington Transformer Station site and to assist the association any way possible to accomplish this due diligence assessment prior to the proposed station proceeding. Mr. Cole has also forwarded correspondence from Dr. John Cherry, one of the directors of the Canadian research group at the G360 Centre for Applied Groundwater Research in the School of Engineering at the University of Guelph, writing to the Honourable Jim Bradley, Minister of the Environment, advising he has been retained by the Enniskillen Environmental Association to independently review the Draft ESR for the Council Meeting Minutes - 16 - March 3, 2014 proposed large scale hydro transformer station in Clarington and indicating that following the review of the EA Draft Environmental Study and related documents, it is his expert opinion that insufficient site specific hydrogeological characterization has been conducted to ensure the safeguarding of groundwater used by residents in the area and beyond for domestic water supply from private wells and for the protection of hydrologically sensitive features, and concluding that the appropriate questions needing answers were not stated explicitly and environmental impact analysis was not addressed with appropriate data for such a development on the Oak Ridges Moraine. Dr. Cherry has requested to meet with the Minister to discuss the matter to the extent that it deserves a particularly higher level of professional scrutiny. Resolution #C-082-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Council of the Municipality of Clarington write to Hydro One and request that the Enniskillen Environmental Association and their consultant, Group 360, be allowed access to the proposed Clarington Transformer Site to perform an .independent hydrological study; THAT Council authorize a maximum of$25,000 for the assessment, being funded from a transfer from the 2013 Donations Account to the Consulting Reserve; THAT the results of the study be forwarded to the Ministry of the Environment, Hydro One, the Enniskillen Environmental Association, Central Lake Ontario Conservation Authority, the Municipality of Clarington and John O'Toole, MPP, Durham; and THAT Hydro One and the Ontario Power Authority be requested to provide information on the feasibility of the Wilson Road/Winchester Road site. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal d Councillor Novak d Councillor Partner V Councillor Traill V Councillor Woo d Councillor Hooper d Mayor Foster d Council Meeting Minutes - 17 - March 3, 2014 CORRESPONDENCE FOR DIRECTION Resolution #C-083-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Correspondence Items D - 1 to D - 6 be approved as per the Agenda. a "CARRIED" D - 1 Sylvia Jaspers-Fayer, Committee Chair, Clarington Accessibility Advisory Committee, requesting that June 1 to June 7, 2014, be proclaimed as "National Accessibility Awareness Week" in recognition of the challenges faced daily by many residents who experience accessibility issues in their lives. (Proclaimed) D - 2 Jisha John, Branch Manager, Canadian Red Cross, requesting that March 2014, be proclaimed as "Red Cross Month", to raise public awareness of the work of the Red Cross in the community; and, requesting that the Red Cross flag be flown for the month and a flag-raising ceremony be held. (Proclaimed and permission granted to fly the Red Cross Flag) D - 3 The Honourable Michael Coteau, Minister of Citizenship and Immigration, advising that nominations for the Newcomer Champion Awards are being accepted until March 15, 2014, to recognize individuals and groups who celebrate and promote cultural heritage, foster an understanding Ontario's cultural diversity and assist newcomers to successfully settle and integrate in their community and province in three categories: Celebrating Inclusion and Diversity, Promoting Cultural Heritage and Integration of Immigrants; and, indicating nomination forms and more information is available at Www.ontario.ca/honoursandawards. (Correspondence referred to the Municipal Clerk to place information on the Municipal website) D - 4 Kathy Crowhurst, Lupus Foundation of Ontario, requesting that May 10, 2014 be proclaimed "World Lupus Day" and the entire month of October be proclaimed "October is Lupus Awareness Month" to raise awareness of the signs and symptoms of lupus and to call for increases in public and private sector funding for medical research on lupus, targeted education programs for health professionals, patients and the public, and worldwide recognition of lupus as a significant public health issue. (Proclaimed) Council Meeting Minutes _ 18 - March 3, 2014 D - 5 Peter and Anu Thorne writing further to their delegation to the General Purpose and Administration Committee of January 20, 2014, requesting Council to repeal the heritage designation on their home at 210 King Avenue West, Newcastle; indicating that they have met with staff and the Heritage Committee and have come to a mutual determination to allow sufficient time to assess what elements might be removed from the said designation; and, respectfully withdrawing their request for a repeal of the heritage designation by-law on their property. (Correspondence referred to the Director of Planning Services) D - 6 Jim Richards questioning whether Council has received a report or opinion from the Environmental lawyer engaged to provide a legal opinion on whether the Region's final monitoring plan for the Energy-From-Waste facility will comply with sections 3.2 and 3.3 of the Host Community Agreement and, if not, what remedies Clarington can avail itself to enforce the Community Agreement; and also questioning the nature of the response and when the opinion will be dealt with in the public session. (Advised that the opinion has been received and that it is confidential communication subject to Solicitor/Client privilege and is therefore not available for release to the public) D - 7 Association of Municipalities of Ontario (AMO) forwarding information on Bill 69 the Prompt Payment Act, 2013, an Act, that if passed, will have significant impacts on a municipality's ability to manage taxpayer funds prudently in construction and infrastructure contracts by imposing unrealistic and imprudent timelines for payment and to review work and certify payments, limit a municipality's ability to hold back reserves for warranty and maintenance, and, does not reflect the complex nature of financial arrangements under large infrastructure projects; suggesting that Bill 69 be amended to allow municipalities to continue to exert prudent stewardship over public financial resources; and, urging Council to write members of the Standing Committee, the party leaders and local MPPs to voice their concerns. Resolution #C-084-14 Moved by Councillor Woo, seconded by Councillor Partner THAT Correspondence Item D - 7 from the Association of Municipalities of Ontario (AMO) with respect to Bill 69 the Prompt Payment Act, 2013, be endorsed. "CARRIED" r Council Meeting Minutes - 19 - March 3, 2014 D - 8 Doug Anderson, President, DurhamCLEAk, advising Council that the National Energy Board (NEB) held public hearings last fall on the application by Enbridge to reverse the flow.of their Line 9 pipeline which crosses the full width of Durham Region noting the NEB will issue its decision before the end of March; indicating that the Province expressed deep concerns in its final submission to the hearing and set out seven minimum conditions they felt should be imposed before the NEB approves Enbridge's application; advising that DurhamCLEAR is concerned that the Province may be softening their position which could have dire consequences for Durham Region and are approaching municipalities along the route to ask them to urge the province to protect its citizens and follow through on the conditions enunciated; forwarding a draft resolution for Council's consideration; and, suggesting that all of Durham should be designated as a "high consequence area" due to the fact that Durham Region has the highest concentration of watercrossings on the entire line and has a rapidly increasing population. Resolution #C-085-14 Moved by Councillor Hooper, seconded by Councillor Novak WHEREAS Line 9 is a high pressure oil pipeline that crosses the full width of Durham Region, and Enbridge has applied to the National Energy Board (NEB) for permission to: 1. Reverse its flow so that it carries crude oil from Westover to Montreal 2. Increase its flow from 240,000 barrels to 300,000 barrels per day 3. Include diluted bitumen to the classes of petroleum it can carry WHEREAS the Regional Municipality of Durham submitted a Letter of Comment to the NEB highlighting its concerns which was endorsed by the Municipality of Clarington on September 16, 2013, and Letters of Comment expressing similar concerns were submitted by the Towns of Ajax and Whitby as well as private individuals and organizations; and WHEREAS the Province of Ontario also expressed its concern in its submission to the NEB and set out 7 minimum conditions that they felt should be imposed before the NEB approved Enbridge's application: 1. A hydrostatic test of the Line 2. An independent 3rd party review of the risk and engineering assessments submitted by Enbridge 3. Insurance coverage of$1 billion 4. That Enbridge incorporate vulnerable areas and source protection plans into their high consequence area and environmentally sensitive area maps 5. That these vulnerable areas be incorporated into its emergency response plan Council Meeting Minutes - 20 - March 3, 2014 6. Conduct emergency response exercises annually with all municipalities who want them 7. Publish an annual report on Line 9, including information about maintenance, spills and integrity testing WHEREAS, in the course of the Line 9 hearing process, it was stated that Durham Region has the highest concentration of watercourse crossings along the entire pipeline, which with inadequate emergency response times of between 1.5 and 4 hours, puts Durham Region communities, citizens, businesses and natural environment at increased risk in the event of a pipeline spill; and WHEREAS, the Municipality of Clarington has no regulatory authority over this pipeline. THEREFORE BE IT RESOLVED: THAT the Municipality of Clarington supports the conditions set out by the Province of Ontario, and requests the NEB impose those conditions in any approval it may issue on the proposed project; THAT due to the high concentration of watercourses and wetlands that the pipeline crosses in Durham Region and its rapidly increasing population, the Municipality of Clarington requests the Province of Ontario file a motion with the NEB asking the NEB to, as a condition of approval, require that Enbridge reinforce the pipeline to have a minimum thickness of 9.5 millimetres, which is 3/8 inch, where it crosses a `high consequence area' and require Enbridge to provide increased protection for Durham Region's communities and natural environment by establishing an Enbridge Oil Pipeline emergency response crew in Durham Region to reduce emergency response times; and THAT should the NEB's decision not require Enbridge to fulfill these conditions, the Province of Ontario and Enbridge Oil Pipelines work collaboratively to reinforce the pipeline where it crosses a 'high consequence area' and to establish an Enbridge Oil Pipeline emergency response crew in Durham Region to reduce emergency response times. AND FURTHER that this resolution be forwarded to Ontario Premier Kathleen Wynne, Energy Minister Bob Chiarelli, and Environment Minister Jim Bradley, with copies to the National Energy Board, Federal Minister of Natural Resources Joe Oliver, Federal Environment Minister Leona Aglukkaq, the Regional Municipality of Durham, City of Pickering, Town of Whitby, City of Oshawa, Town of Ajax, Erin O'Toole MP and John O'Toole, MPP. "CARRIED" Council Meeting Minutes - 21 - March 3, 2014 Councillor Woo declared a pecuniary interest with respect to Correspondence Item D — 9 as it relates to budgetary matters respecting the Jury lands and he is Member of the Jury Lands Foundation and left the Council Chambers during discussion on this matter. D - 9 Marilyn Morawetz, Chair, Jury Lands Foundation, reporting further to Council's Resolution #C-282-13 endorsing the establishment of a foundation for the long-term management of the Camp 30 lands; advising that in addition to establishing their name, the Foundation has adopted a mission statement and are in the process of working through the drafting of bylaws for incorporation as a charity; advising that the Museum of Civilization is looking to tell the missing stories of the 20th century history of Canada and the Jury lands, with their local, provincial, national and international significance is a logical site to be proposed as a destination for military buffs and educational tours; and, requesting Council's continued support in providing the assistance of municipal staff, by entering into negotiations with the developer so that the Foundation has some certainty regarding the long-term interest in the lands/buildings so that they can plan for the future and apply for grants to help secure the buildings in the short term; and requesting Council to approve the budget as set out in Resolution #C-282-13 to incorporate sufficient funds for studies to access the'structural requirements and to develop a long term plan for Camp 30. Resolution #C-086-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Correspondence Item D — 9 from Marilyn Morawetz, Chair, Jury Lands Foundation, with respect to the budget for study funding for Camp 30, be advised of action taken with respect to the 2014 budget. "CARRIED" Councillor Woo returned to the meeting. COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report February 21, 2014 Resolution #C-087-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT in accordance with Section 10.12.34 of the Procedural By-law, the meeting be extended until 11:30 p.m. "CARRIED" Council Meeting Minutes - 22 - March 3, 2014 Resolution #C-088-14 Moved by Councillor Hooper, seconded by Councillor Neal 2014 CURRENT AND CAPITAL BUDGET 1. THAT Report FND-OQ2-14 be"received; 2. THAT the 2014 Operating and Capital budgets be approved as outlined in Schedule "A" of Report FND-002-14, at an estimated tax levy impact of 3.43% (exclusive of tax policy impacts), as detailed in Report FND-002-14 with the following amendments: a. Item #38, Insurance be reduced from $200,000 to $175,000; b. Item #30, Community Services facilities increased tax support to capital, be changed from $104,200 to $69,200 and the Sports Hall of Fame expansion be referred to the 2015 Budget; -c. Item #31, Council Travel, in the amount of$6,000, be deleted; 3. THAT the following items listed, as itemized in Schedule "B" of Report FND-002-14, be approved: a. Item #5, the Operations Roads additional capital levy, be approved in the amount of$200,000 and funded through the 2014 tax levy; b. Item #4, the Engineering Roads additional capital levy, be approved in the amount of$200,000 and funded through the 2014 tax levy; c. Item #11, the Tourism Plan — Clarington Tourism Marketing Board, be approved in the amount of$7,000 and funded through the 2014 tax levy; d. $100,750 be allocated to be held in trust, in the Fire Reserve Fund, to offset the future costs of the hiring of Fire Suppression Staff; e. Item #1, the Proposed New Part-time Tourism Co-Ordinator for Corporate Services, with an annual cost of$35,000, with an implementation to begin July 1, 2014, resulting in a 2014 tax levy impact of$17,500; f. Item #1, the Proposed New Manager of Operations be approved, with an annual cost of$125,000, with an implementation to begin July 1, 2014 for a 2014 tax levy impact of$62,500; g. Item #1, the Proposed New Senior GIS Software Technician, with an annual cost of$90,000, with an implementation to begin in the fourth quarter for a 2014 tax levy impact of$22,500; h. Item #1, the two Operations Summer Students be approved, for a 2014 tax levy impact of$20,000; i. Item #30, Camp 30 Consulting, be approved in the amount of$20,000, and funded through the 2014 tax levy; and the Consultant be requested to liaise with the Kaitlin Corporation, owners of the Camp 30 Lands, and the Jury Lands Foundation; Council Meeting Minutes - 23 - March 3, 2014 j. Item.#27, Older Adult Strategy tax levy component (90% do funded), be approved in the amount of$6,000, and funded through the Older Adults Operating Reserve Fund; k. Item #22, MAC Lighting Controls, be approved, in the amount of$6,500, and funded through the 2014 tax levy; I. Item #28, Community Services Special Events, be approved in the amount of $1,400, and funded through the 2014 tax levy; , m. Item #14, Animal Services Intake Room, be approved in the amount of $16,500, and funded through the Animal Services Capital Reserve Fund; 4. THAT Schedule "C", External Agencies 2014 Increases, of Report FND-002-14 be approved; 5. THAT Schedules "D", "E" and "F" of Report FND-002-14 outlining Reserve and Reserve Fund Contributions and new Reserves/Reserve Funds be approved with the following amendment: a. The annual Physician Recruitment Operating Reserve Fund contribution from an impact/escrow reserve fund of$60,000, as identified in Schedules "D" and "F", be terminated. 6. THAT approximately$801,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; 7. THAT the financing of Capital projects, as outlined in the documents attached to Report FND-002-14, be approved; 8. THAT the external agencies, referred to in Schedule "C" of Report FND-002-14 be advised of Council's decision regarding their grant request; 9. THAT the Mayor's Golf Tournament be authorized to take place in 2014, at no cost to the tax base with the net proceeds from the Mayor's Golf Tournament to be directed to the Bethesda House; 10. THAT any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Reserve Fund, Impact/Escrow Reserve Fund and General Municipal Reserve Funds, to be repaid with interest as cash flow permits; 11. THAT one-time funding be provided to the Clarington Museums of$35,000 with $17,500 from the Bowmanville Museum Reserve Funds and $17,500 from the Clarke Museum Reserve Funds to offset a loss of provincial grant funds; 12. THAT the Clarington Tourism Marketing Board be advised of Council's decision with respect to their request for approximately $7,000 for a tourism plan cost shared with Central Counties Tourism; Council Meeting Minutes - 24 - March 3, 2014 13. THAT the intent to fund the Courtice Library expansion into the vacant space at the Courtice Community Complex to complete the initially planned 12,000 square feet, including debenture repayments and financing to the extent allowable from future development charges be expressed; 14. THAT the recommendations contained in the Monteith Brown report entitled Expansion of Library Services for the Courtice Community dated December 2013 form the basis for the library's position with respect to the 2015 update of the Development Charges by-law and be referred to the 2015 update of the Development Charges by-law; 15. THAT the land acquisition component of the recommendations from the Monteith Brown report also be referred to the Finance Department for consideration in the 2015 update of the Development Charges by-law; 16. THAT Best Road and Bellamy Road rehabilitation projects be referred to the municipality's standard practice of prioritized scheduling of road projects and the delegations be advised; 17. THAT Report FND-002-14 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and 18. THAT the appropriate By-laws to levy the 2014 tax requirements for Municipal Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. (CARRIED AS AMENDED LATER IN THE MEETING) (See following motions) Councillor Woo declared a pecuniary interest with respect to Paragraph 3 i., Camp 30 Consulting (Item #30 of Schedule "B"), as it relates to budgetary matters respecting the Jury lands and he is a Member of the Jury Lands Foundation. Councillor Woo left the Council Chambers during discussion and voting on this matter. Council Meeting Minutes - 25.- March 3, 2014 Resolution #C-089-14 Moved by Councillor Traill, seconded by Councillor Hooper THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT Paragraph 3.i., Camp 30 Consulting (Item #30 of Schedule "B"), be approved in the amount of$45,000, and funded through the 2014 tax levy; and the Consultant be requested to liaise with the Kaitlin Corporation, owners of the Camp 30 Lands, and the Jury Lands Foundation." "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill d Councillor Hooper d Councillor Neal V Councillor Novak V Councillor Partner V Councillor Woo Mayor Foster V Councillor Woo returned to the meeting. Resolution #C-090-14 Moved by Councillor Traill, seconded by Councillor Hooper THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT Paragraph 2. a., Insurance (Item #38 of Schedule "A") be reduced from $200,000 to-$150,000." "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill d Councillor Woo d Councillor Hooper d Councillor Neal y Councillor Novak d Councillor Partner d Mayor Foster Council Meeting Minutes - 26 - March 3, 2014 Resolution #C-091-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT Paragraph 3. f., Proposed New Manager of Operations position (Item #1 of Schedule "B") and Paragraph 3.g., Proposed New Senior GIS Software Technician position (Item #1 of Schedule "B") be referred to the report being prepared by the Chief Administrative Officer on cost savings." "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill d Councillor Woo d Councillor Hooper d Councillor Neal d Councillor Novak d Councillor Partner Mayor Foster d Resolution #C-092-14 Moved by Councillor Woo, seconded by Councillor Hooper THAT Council recess for ten minutes. "CARRIED" The meeting reconvened at 11:48 p.m. Resolution #C-093-14 Moved by Councillor Novak, seconded by Councillor Woo THAT the Rules of Procedure be suspended. "CARRIED" Council Meeting Minutes - 27 - March 3, 2014 Resolution #C-094-14 Moved by Councillor Novak, seconded by Councillor Partner THAT Council recess until 2:30 p.m., Thursday, March 6, 2014. "CARRIED" The meeting recessed at 11:50 p.m., March 3, 2014, and reconvened at 2:30 p.m., March 6, 2014. All Members of Council were in attendance. Resolution #C-095-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow for the introduction of a motion for reconsideration. "MOTION LOST" Resolution #C-096-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT four Fire Fighters be hired with an implementation of June, 2014 (Paragraph 3. d.)" "MOTION LOST LATER IN THE MEETING" Resolution #C-097-14 Moved by Councillor Woo, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow Members of Council to speak to Resolution # C-096-14 a second time. "MOTION LOST" Council Meeting Minutes - 28 - March 3, 2014 The foregoing Resolution #C-096-14 was then put to a vote and LOST ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill Councillor Woo V Councillor Hooper V Councillor Neal Councillor Novak Councillor Partner Mayor Foster V Resolution #C-098-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT the expense increase of$15,487, for Communications — Online services/photos/banners (Item #33 of Schedule "A"), be reduced by 15% to $13,163." "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Trail[ Councillor Woo ✓ Councillor Hooper Councillor Neal Councillor Novak ✓ Councillor Partner ✓ Mayor Foster V/ Council Meeting Minutes - 29 - March 3, 2014 Resolution #C-099-14 Moved by Councillor Traill, seconded by Councillor Woo THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT the expense increase,of$100,000 for Streetlighting (Item #44 of Schedule "A") be reduced by 10%." "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill ✓ Councillor Woo ✓ Councillor Hooper ✓ Councillor Neal ✓ Councillor Novak ✓ Councillor Partner ✓ Mayor Foster ✓ Resolution #C-100-14 Moved by Councillor Traill, seconded by Councillor Woo THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT Human Resources automated time entry (Item #9 of Schedule "B") be approved in the amount of$10,000." "MOTION LOST" Resolution #C-101-14 Moved by Councillor Partner, seconded by Councillor Traill THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT Human Resources automated time entry (Item #9 of Schedule "B") be approved in the amount of$16,100." "MOTION LOST" Council Meeting Minutes - 30 - March 3, 2014 Resolution #C-102-14 Moved by Councillor Novak, seconded by Councillor Traill THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT Human Resources automated time entry (Item #9 of Schedule "B") be approved in the amount of$9,000." "CARRIED" Resolution #C-103-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT no contribution be made to Museum Capital Reserve Fund — Bowmanville (Account#544, Schedule "D") and Museum Capital Reserve Fund — Clarke (Account#545, Schedule "D") in 2014. "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill ✓ Councillor Woo ✓. Councillor Hooper ✓ Councillor Neal ✓ Councillor Novak ✓ Councillor Partner ✓ Mayor Foster ✓ Council Meeting Minutes - 31 - March 3, 2014 Resolution #C-104-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT $50,000 be allpcated to the Computer Equipment Reserve Fund (Account #521, Schedule "D"). "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill ✓ Councillor Woo ✓ Councillor Hooper ✓ Councillor Neal ✓ Councillor Novak ✓ Councillor Partner ✓ Mayor Foster ✓ Resolution #C-105-14 Moved by Councillor Trail[, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT no contribution be made to the Animal Services Capital Reserve Fund (Account#523, Schedule "D") in 2014. "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill ✓ Councillor Woo ✓ Councillor Hooper ✓ Councillor Neal ✓ Councillor Novak ✓ Councillor Partner ✓ Mayor Foster ✓ Council Meeting Minutes - 32 - March 3, 2014 Resolution #C-106-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT no contribution be made to the Engineering Fleet Reserve Fund (Account#505, Schedule "D") in 2014. "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill ✓ Councillor Woo ✓ Councillor Hooper ✓ Councillor Neal ✓ Councillor Novak ✓ Councillor Partner ✓ Mayor Foster ✓ Resolution #C-107-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT $12,500 be allocated to the Community Improvement Plan Reserve (Account#556, Schedule "D")." "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill ✓ Councillor Woo ✓ Councillor Hooper ✓ Councillor Neal ' ✓ Councillor Novak ✓ Councillor Partner ✓ Mayor Foster ✓ Council Meeting Minutes - 33 - March 3, 2014 Resolution #C-108-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT $12,5010 be contributed to the Self Insured Losses Reserve (Account#2902, Schedule "E")." "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill ✓ Councillor Woo ✓ Councillor Hooper ✓ Councillor Neal ✓ Councillor Novak ✓ Councillor Partner ✓ Mayor Foster ✓ Resolution #C-109-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: "THAT no contribution be made to the General Capital Reserve (Account#2917, Schedule "E") in 2014. "MOTION LOST ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill ✓ Councillor Woo ✓ Councillor Hooper ✓ Councillor Neal ✓ Councillor Novak ✓ Councillor Partner ✓ Mayor Foster ✓ Council Meeting Minutes - 34 - March 3, 2014 Resolution #C-110-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Members of Council to speak to the 2014 Current and Capital Budget a second time. "MOTION LOST" The foregoing Resolution # C-088-14 was then put to a vote and CARRIED AS AMENDED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal Councillor Novak Councillor Partner ✓ Councillor Traill Councillor Woo Councillor Hooper Mayor Foster ✓ Report #2 - General Purpose and Administration Committee Report February 24, 2014 Resolution #C-111-14 Moved by Councillor Woo, seconded by Councillor Traill THAT the General Purpose and Administration Committee Report of February 24, 2014 be approved, with the exception of Items #2 and #3. "CARRIED" Item 3 Resolution #C-112-14 Moved by Councillor Hooper, seconded by Councillor Woo THAT Council endorse in principle the 2014 Heroes Highway Ride and Rally, to be hosted in Bowmanville and allow for a road closure of King Street East from George Street to the west side of Liberty Street; THAT the applicant complete all necessary steps for the road closure as per the proposed Special Events on Municipal Highways By-law (2014-021); Council Meeting Minutes --35 - March 3, 2014 THAT-all costs related to the road closure including the development of a traffic management plan and pay duty police officers be borne by the applicant; THAT in accordance with the proposed Special Events on Municipal Highways By-law 2014-021, and with confirmation that the Heroes Highway Ride and Rally is a registered not-for-profit organization, all costs related to the Municipal Operations Department be waived; and , THAT Mr. Lou DeVouno be advised. "CARRIED" Item 2 Resolution #C-113-14 Moved by Councillor Novak, seconded by Councillor Traill THAT the delegation of Pam Callus and Libby Racansky, Friends of the Farewell Creek, and the Central Lake Ontario Conservation Authority, regarding Courtice Eco Projects, be received with thanks; and THAT the Courtice Eco Projects be referred to the Community Grant process. "CARRIED" STAFF REPORT(S) Confidential Report PSD-016-14— Sale of Surplus Property, Parts 2, 3 and 4, Plan 40R-22242, 4 Darlington Boulevard, Courtice Resolution #C-114-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Confidential Report PSD-016-14 be received; THAT Parts 2, 3 and 4 on Plan 40R-22242, being Part Lot 35, Concession 2, former Township of Darlington, as shown in Figure 1; be sold to Courtyard Property Investments Inc. for $150,000 substantially on the terms outlined in Attachment 1 to Confidential Report PSD-016-14 (Agreement of Purchase and Sale); THAT the net proceeds from the sale of the surplus properties be deposited into the Municipal Acquisition Reserve; Council Meeting Minutes - 36 - March 3, 2014 THAT staff and the Municipal Solicitor be authorized to take all necessary actions to complete the transaction; and THAT the interested party listed in Report PSD-016-14 be advised of Council's decision. "CARRIED LATER IN THE MEETING" Resolution #C-115-14 Moved by Councillor Neal, seconded by Councillor Woo THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with a proposed or pending acquisition or disposition of land by the municipality or local board. "CARRIED" The meeting reconvened in open session at 4:53 p.m. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were passed. Resolution #C-114-14 was then put to a vote and CARRIED. UNFINISHED BUSINESS Resolution #C-116-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the presentation of Roger Anderson, Chair, Regional Municipality of Durham, be received with thanks. "CARRIED" Councillor Neal requested staff to provide a response to the cancellation of the bus to Holy Trinity Secondary School. Council Meeting Minutes - 37 - March 3, 2014 BY-LAWS Resolution #C-117-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By-laws 2014-020 to 2014-025 2014-020 Being a By-law to regulate special events on private property 2014-021 Being a By-law to regulate special events on municipal highways 2014-022 Being a By-law to regulate temporary road occupancy 2014-023 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Edmond Vanhaverbeke) 2014-024 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Garry Murphy) 2014-025 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Gwendolyn Thiele, 1361189 Ontario Limited & Claret Investments Limited); and THAT the said by-laws be approved. "CARRIED" PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS Councillor Hooper questioned whether costs allocated to Operations snow removal included manpower for the ice storm. The Director of Operations indicated that those costs were included. Council Meeting Minutes - 38 - March 3, 2014 CONFIRMING BY-LAW Resolution #C-118-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By-law 2014-026, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 3rd day of March, 2014 and reconvened on the 6t" day of March, 2014; and THAT the said by-law be approved. "CARRIED" ADJOURNMENT Resolution #C-119-14 Moved by Councillor Partner, seconded by Councillor Novak THAT the meeting adjourn at 4:57 p.m., March 6, 2014. "CARRIED" MAYOR MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE March 24, 2014 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 Minutes of the Central Lake Ontario Conservation Authority dated February 27, 2014 (Copy attached) 1 - 2 Minutes of the Newcastle Village Community Hall dated January 21, 2014 (Copy attached) 1 - 3 Minutes of the Newcastle Memorial.Arena Management Board dated . February 11, 2014 (Copy attached) 1 - 4 Minutes of the Agricultural Advisory Committee of Clarington dated March 13, 2014 (Copy attached) 1 — 5 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising that on March 5, 2014, Regional Council adopted the following resolution pertaining to Update on Durham Partners in Project Green Program: "a)THAT Report#2014-J-8 of the Director of Corporate Policy and Strategic Initiatives be received for information; b) THAT staff be authorized to continue supporting the Community Climate Change Local Action Plan's program Durham Partners in Project Green; c) THAT the Regional Treasurer be authorized to pay the invoice for 2014 in the amount of$25,000; and d) THAT Report#2014-J-8 be forwarded to the eight local municipalities." 1 - 6 Glenn Jager, Chief Nuclear and Bill Robinson, Senior Vice-President Nuclear Projects, Ontario Power Generation (OPG), providing a status on the refurbishment of the existing Darlington Nuclear Generating Station (DNGS) project and other nuclear projects and highlighting the following significant milestones: • Took ownership of the Darlington Energy Complex (DEC) last June with the relocation of 450 staff now working in the DEC • Installation of full-size reactor replica near competition providing an excellent training experience for workers Summary of Correspondence - 2 - March 24, 2014 • Awarded contracts for major work packages including defueling the reactors, and work on the steam generators and turbine generator • Site Infrastructure improvements required to be in place prior to the first refurbishment outage (underway or planned) including a new maintenance facility, a heavy water (D20) storage and drum handling facility and connections to municipal water and sewer services • Acceptance of the Integrated Safety Review in 2013 from the Canadian Nuclear Safety Commission (CNSC) • Submission of the Global Assessment Report and Integrated Implementation Plan for Refurbishment to the CNSC in December 2013 and application to renew the operating licence for up to 14 years • Submission of documents to the Ontario Energy Board (OEB) as part of OPG's rate application for 2014/2015 • Maintenance of the licence to prepare the site and approved environmental assessment should new build go forward in the future • Completion of public hearings on the environmental assessment and application for licence to construct a Deep Geological Repository (DGR) project for safe, long-term management of low and intermediate level waste; and, advising that OPG is confident that they are ready for the Darlington refurbishment project and encouraging Council to visit OPG's websites at www.opq.com/darlingtonrefurb for information on Darlington Refurbishment and www.opgdgr.com for information on the Deep Geologic Repository project. CORRESPONDENCE FOR DIRECTION D - 1 Barbara Patterson, Manager of Operations, Historic Downtown Bowmanville Business Centre, requesting the closure of King Street from Scugog Street to George Street, Temperance Street from Church Street to the hole in the wall, Division Street from the Municipal Parking lot entrance to the former Royal Bank parking lot and the 20 King Street East parking lot for the following 2014 events: Summary of Correspondence - 3 - March 24, 2014 Maple Festival and Friday, May 2 at 7:00 a.m. (20 King All That Jazz Street East Parking Lot) and at 8:00 P.M. (Temperance Street from Church Street to the hole in the wall, Division Street from the Municipal Parking lot entrance to the former Royal Bank parking lot) until Saturday, May 3 at 7:00 p.m. Summerfest Thursday, June 12 at 7:00 a.m. (20 King Street East Parking Lot) and Friday, June 13 at 5:00 a.m. (King Street from Scugog Road to George Street, Temperance Street from Church Street to the hole in the wall and Division Street from the Municipal Parking lot entrance to the former Royal Bank parking lot) until Saturday, June 14 at 7:00 p.m. August Moonlight Friday, August 15 at 3:00 p.m. (20 Madness King Street East Parking Lot) and Saturday, August 16 at 5:00 p.m. (King Street from Scugog Road to George Street, Temperance Street from Church Street to the hole in the wall and Division Street from the Municipal Parking lot entrance to the former Royal Bank parking lot) until August 17 at 12:30 a.m. Apple Festival and Craft Friday, October 17 at 7:00 a.m. (20 Sale King Street East Parking Lot) and at 7:00 p.m. (Temperance Street from King Street to the hole in the wall), and at 8:00 p.m. (Temperance Street from King Street to Church Street, King Street from Scugog Road to George Street, Division Street from the Municipal Parking lot entrance to the former Royal Bank parking lot) until Saturday, October 18 at 7:00 p.m. until Saturday, August 16 at 12:30 a.m. Summary of Correspondence - 4 - March 24, 2014 Christmas Moonlight Friday, December 5 at 4:30 p.m. Magic (Temperance Street from King Street to Church Street and from King Street to the hole in the wall) and at 5:30 p.m. (King Street from Scugog Road to George Street, Division Street at King Street— both sides, and 20 King Street East Parking Lot) until 11:30 p.m. (Motion to approve road closures provided organizers apply for and obtain a road occupancy permit from the Engineering Services Department) D - 2 Jade Harper, Executive Director, Victim Services of Durham Region, a non-profit organization providing immediate front-line service to victims of crime and tragic circumstance and who play an important role in helping those affected heal in the aftermath of a criminal or tragic circumstance; indicating that the theme of this year's National Victims of Crime Awareness Week is "Taking Action"; and, requesting that April 6 to 12, 2014, be proclaimed as "National Victim of Crime Awareness Week" in Clarington. (Motion to Proclaim) D — 3 Derrick McKay, Race Director, Courtice Kids Multisport Series, requesting permission for the closure of Nash Road on Saturday, August 16 and Sunday, August 17th from 8:30 a.m. to 12:30 p.m. for the Courtice Kids of Steel Triathlon. The organizer has advised that appropriate insurance is in place and road closure permits for Courtice Road will be obtained. (Motion to approve provided organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D -4 William Stratton, Chair, Day of Mourning Committee, Durham Region Labour Council, advising that National Day of Mourning is officially recognized as April 28th each year in recognition of working people who have died at the workplace, or suffered injuries on the job; and, requesting Council to proclaim Monday, April 28, 2014, as "Day of Mourning" and that the flags be lowered on Municipal Buildings in honour and remembrance of those killed at the workplace. (Motion to proclaim and to lower flags on Municipal Buildings) Summary of Correspondence - 5 - March 24, 2014 D — 5 David J. Crome, Director of Planning Services, requesting that Monday, May 5, 2014, be proclaimed "School Crossing Guard Appreciation Day", in recognition of the valuable service and dedication to child safety provided by Clarington's School Crossing Guards. (Motion to Proclaim) D - 6 Betsy Jackson, RN, MScN, Registered Nurses' Association of Ontario, requesting that May 12 to 18, 2014, be proclaimed "Nursing Week" to celebrate the unique contributions of both the nursing profession and individual nurses and indicating that the theme of this year's Nursing Week is "Nursing —A Leading Force for Change". (Motion to Proclaim) D - 7 Linda Duffie, Chairperson, Lions Club of Bowmanville Duck Derby, requesting permission to hold the 18th Annual Duck Derby on June 14, 2014; indicating that the first duck drop will be at 12:00 noon with the second drop at 1:00 p.m. and that they will not require the Clarington front-end loader. This year the Club will not be hosting the whole family day as they are going to be serving a pancake breakfast up town for the BIA. (Motion to approve provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D — 8 Kailey O'Neill, Fundraising Coordinator, Multiple Sclerosis Society of Canada, Durham Regional Chapter, requesting permission to hold the 2014 5k and 10k "Bowmanville Mandarin Multiple Sclerosis Walk" on Sunday, May 4, 2014 hosted at the Garnet B. Rickard Recreation Complex; advising the day's events include formal ceremonies with award presentation, breakfast, checkpoints, refreshments along the route and a celebratory BBQ after the walk; and, indicating that proceeds from the Walk fund research into the cause and cure of multiple sclerosis as well as provide services to people with MS and their families. (Motion to approve provided the organizers apply for and obtain a Road, Occupancy Permit from the Engineering Services Department) Summary of Correspondence - 6 - March 24, 2014 D — 9 Karen Bastas, Event Coordinator, Vice President, Newcastle BIA, requesting permission to hold a Canada. Day Event on Tuesday, July 1, 2014, from 1:00 p.m. to 10:00 p.m. at the Newcastle & District Recreation Complex with the following requirements: • Usage of the grounds, parking, and indoor facilities including the pool • Permission to set off fireworks at the rear of the property to the west • Grass to be cut as low as possible to avoid sparks from fireworks and easy access for the Port Fire Technicians • Grass to be cut directly west of the Recreation Complex for other activities; and, • Large stage, tent, picnic tables, traffic safety vests, traffic cones, and extra garbage containers with bags. (Motion to approve the-setting off of fireworks provided the organizers obtain a permit from the Municipal Clerk's Department and to refer correspondence to staff) D — 10 The Honourable Michael Coteau, Minister of Citizenship and Immigration, advising that nominations for the Lincoln M. Alexander Award 2014 are being accepted until May 31, 2014 to recognize young Ontarians who have demonstrated exemplary leadership in contributing to the elimination of racial discrimination; and, advising that nomination forms and information outlining details of the program are available at www.ontario.ca/honoursandadwards. (Motion to refer correspondence to the Municipal Clerk to place information on the Municipal website) D - 11 Nathan Farrell, Environmental Planner, McIntosh Perry Consulting Engineers (MPCE), advising that MPCE is under contract to the Ministry of Transportation of Ontario for pavement rehabilitation of portions of Highway 401 and 35/115 within the Municipality Clarington and requesting an exemption to Clarington's Noise By-law during the following times and locations: • Highway 401 between late May and early November, weekdays between 6:00 p.m. and 3:00 p.m. the following day; Fridays noon to midnight; weekends 1:00 p.m. to 10:00 a.m. the following day. Summary of Correspondence - 7 - March 24, 2014 • Highway 35/115 within the vicinity of Clarke High School and the Pines Senior Public School between July 2nd and August 29th, weekdays between 6:00 p.m. and 3:00 p.m. the following day; Fridays noon to midnight; weekends noon to midnight. to allow the work to be completed at night in order to minimize traffic congestion, interference with school operations, and the amount of time spent to complete the required road work. (Motion to approve exemption to the Municipality's Noise By-law for the above times) D — 12 Warren Mar, Director of Legal & Legislative Services/Town Solicitor/Acting Town Clerk, Town of Aurora, writing to Randy Hillier, MPP Lana rk-Frontenac-Lennox & Addington, advising that on February 11, 2014, the Town of Aurora adopted the following recommendation pertaining to the Introduction of Municipal Recall Election Legislation: "WHEREAS there are few means to remove an elected official from office other than through the election process; and WHEREAS the time between municipal election periods has grown to four years; and WHEREAS significant damage can be caused in a four-year period should an elected official act to the detriment of the municipality; and WHEREAS it is not the most effective use of time for municipal representatives to police one another through Codes of Conduct and Integrity Commissioners; and WHEREAS the penalties that can be imposed through Codes of Conduct are relatively minor; and WHEREAS there is a problem with Codes of Conduct and Integrity Commissioners being used for political purposes; and WHEREAS Codes of Conduct have proven ineffective in curtailing detrimental behaviour; and WHEREAS establishing Codes of Conduct and employing Integrity Commissioners can be an expensive endeavour; and WHEREAS the detrimental behaviour of some elected officials reflects Summary of Correspondence, - 8 - March 24, 2014 poorly upon all elected official, especially if they are not held accountable for this behaviour; and WHEREAS.it is incumbent upon all elected representatives to maintain a high standard of integrity; and WHEREAS Progress Conservative MPP Randy Hillier has introduced a Private Member's Bill to introduce recall elections for provincially- elected officials but omits municipally-elected officials. NOW THEREFORE BE IT RESOLVED THAT the Town of Aurora formally requests that the Government of Ontario consider the implementation of recall legislation for municipally-elected officials; and BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to every municipality in the Province of Ontario for endorsement; and BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to every Member of Provincial Parliament in the province of Ontario." (Motion for Direction) D — 13 Thomas Gettinby, CAO & Municipal Clerk, Township of Brock, writing to the Honourable Kathleen Wynne, Premier of Ontario, advising that on February 10, 2014, the Township of Brock adopted the following recommendation pertaining to a Resolution from the Town of Arnprior Regarding Electricity Rates: "WHEREAS the Council of the Corporation of the Town of Arnprior recognizes that increased electricity rates are challenging for the economic competitiveness of the Town of Arnprior and its residents; AND WHEREAS the County of Renfrew passed a resolution on November 27, 2013 encouraging the Government of Ontario to ensure that our electricity rates both in the short and long-term, allow our businesses to remain competitive in a global environment and ensure that the vulnerable residents of our communities are not overburdened by ever-increasing electricity rates; AND WHEREAS the Council of the Corporation of the Town of Arnprior supports the County of Renfrew in its attempt to encourage the Government of Ontario to not approve any further rate increases for electricity; Summary of Correspondence - 9 - March 24, 2014 AND WHEREAS it is estimated that electricity costs will increase by approximately 50% within the next five years; AND WHEREAS an increase in electricity rates by the Ontario Energy Board will exacerbate an existing problem for industry and consumers with low or fixed incomes in Arnprior; NOW THEREFORE BE IT RESOLVED THAT the Town of Arnprior urges in the strongest possible way that the Government of Ontario ensures that electricity rates both in the short and long-term, allow our businesses to remain competitive in a global environment and ensure that the vulnerable residents of our communities are not overburdened by ever-increasing electricity rates; AND FURTHER BE IT RESOLVED THAT this resolution be sent to the Premier of Ontario, the Ministry of Energy and Infrastructure, the Ontario Energy Board, the Ontario Power Authority, Association of Municipalities of Ontario (AMO), MPP John Yakabuski, Ontario Municipalities and Local Municipalities in Renfrew County for support; AND FURTHER BE IT RESOLVED THAT the Town of Arnprior urges the Ontario Energy Board in the strongest possible way not to approve any further rate increases for electricity." (Motion for Direction) CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY I-1 MINUTES NO. 2 AUTHORITY MEETING Thursday,February 27,2014-5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE,OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE,BOARDROOM Present: P.Perkins,Chair P.Rodrigues,Vice Chair J.Aker B.Chapman L.Coe S.Collier L.Corrigan J.Drumm R.Hooper T.D.Marimpietri D.Mitchell J.Neal M.Novak J.R.Powell,Chief Administrative Officer H.Brooks,Director,Watershed Planning&Natural Heritage R.Catulli,Director,Corporate Services C.Darling,Director,Development Review&Regulation G.Geissberger,Marketing&Communications Coordinator D.Hope,Land Management&Operations Supervisor P.Sisson,Director,Engineering&Field Operations M.Stauffer,Administrative Assistant/Recording Secretary Absent: C.Traill P.Lowe,Director,Watershed Stewardship&Community Outreach G.Soo Chan,Director,Groundwater The Chair called the meeting to order at 5:00 p.m. DECLARATIONS of interest by members on any matters herein contained-NONE ADOPTION OF MINUTES Res.#21 Moved by M.Novak Seconded by B. Chapman THAT the Authority minutes of January 21,2014 be adopted as circulated. CARRIED DIRECTOR,DEVELOPMENT REVIEW&REGULATION (1) Staff Report#5198-14(Schedule 3-1 to 3-2) Re: Applications for Development,hiterference with Wetlands and Alteration to Shorelines and Watercourses— January 1 to 31,2014 Res.#22 Moved by L. Coe Seconded by R.Hooper THAT staff report#5198-14 be received for information. CARRIED (2) Staff Report#5197-14(Schedule 3-3 to 3-21) Re: MOE Report on Management of Excess Soil—A Guide for Best Management Practices C.Darling answered questions from Directors. Discussion ensued. Res.#23 Moved by L.Coe Seconded by P.Rodrigues THAT staff report#5197-14 be received for information. CARRIED cont'd.....2 AUTHORITY MEETING MINUTES—FEBRUARY 27,2014—PAGE 2 (3) Staff Report#5196-14(Schedule 3-22 to 3-31) Establishment of Fee for CLOCA Review of Environmental Assessment C.Darling answered questions from Directors. Discussion ensued. Chair Perkins directed staff to circulate the report with a covering letter to the member municipalities. Res.#24 Moved by L. Coe Seconded by R.Hooper THAT Staff Report#5196-14 be received; THAT the recommended fee schedule,as outlined in Staff Report#5196-14,be approved;and THAT CLOCA staff advise stakeholders and watershed partners of the new fee schedules for Environmental Assessment Revieu,services. CARRIED (4) Staff Report#5200-14(Schedule 3-32 to 3-33) Update to CLOCA's Policy and Procedural Document for Regulation&Plan Review (Report previously circulated to Members&Staffi Res.#25 Moved by M.Novak Seconded by L.Coe THAT Staff R eport#5200-14 be received for information; THAT the changes illustrated in the attached CLOCA Policy and Procedural Document,dated revised February 27,2014, be approved;and, THAT the Minishy of Natural Resources,watershed inunicipa/hies and stakeholders be notified of the approval. CARRIED DIRECTOR,STEWARDSHIP,EDUCATION&COMMUNICATIONS (1) Staff Report#5201-14(Schedule 4-1 to 4-2) Re: Proposed Fees for Authority Services&Programs for 2014 Purple Woods Maple Syrup Final Store Product Prices Res.#26 Moved by L.Coe Seconded by B. Chapman THAT Staff Reporf#5201-14 be received,and, THAT the 2014 Proposed Fees for Purple Woods Maple Syrup Store Products be adopted, effective March 1, 2014. CARRIED DIRECTOR,ENGINEERING AND FIELD OPERATIONS (1) Staff Report#5202-14(Schedule 5-1 to 5-4) Heber Down and Enniskillen Conservation Areas Pit Rehabilitation Projects D.Mitchell inquired about the costs. P. Sisson replied that TOARC will complete the design,retain contractors,administer the contract and pay for all contracted work. Discussion ensued. Res.#27 Moved by P.Rodrigues Seconded by L. Corrigan THAT Staff Report#5202-14 be received for information; THAT staff be authorized to enter into an agreement with TOARC for abandoned aggregate pit rehabilitation at the Heber Down Conservation Area,and, THAT upon receipt of the rehabilitation report from TOARC, that CLOCA staff be authorized to seek opportunities toproceed with rehabilitation of the abandoned aggregatepit at Enniskillen Conservation Area. CARRIED cont'd.....3 AUTHORITY MEETING MINUTES—FEBRUARY 27,2014—PAGE 3 DIRECTOR, GROUNDWATER RESOURCES (1) Staff Report#5199-14(Schedule 6-1 to 6-41) Best Management Practices—Hydrogeological Guidelines for Development Plans C.Darling answered questions from Directors. Discussion ensued. Staff was directed to circulate the report to the watershed municipalities. Res.#28 Moved by B. Chapman Seconded by L.Corrigan THAT Staff Report#5199-14 be received for information;and, THAT the `HydrogeologicalAssessnient Submissions: Conservation Authority Guidelines to Support Development Applications'be approved for use by CLOCA. CARRIED DIRECTOR,CORPORATE SERVICES (1) Staff Report#5195-14(Schedule 7-1 to 7-26) BDO Canada Audit of Financial Statements for the Year Ended December 31,2013 Res.#29 Moved by L. Coe Seconded by R.Hooper THAT the lefter from Nigel A.C.Allen,BDO Dunwoody Canada LLP be received;and, THAT Nigel A.C.Allen be advised that the Board of Directors is not aware of any matters related to increased rislr,fraud or errors on behalf of management processes. CARRIED MUNICIPAL AND OTHER BUSINESS ADJOURNMENT Res.#30 Moved by S.Collier Seconded by B.Chapman THAT the meeting adjourn CARRIED The meeting adjourned at 5:24 p.m. 1-2 NEWCASTLE VILLAGE COMMUNITY HALL Tuesday,January 21, 2014 Minutes of meeting held in the Council Chambers at 7 pm ATTENDEES: C Abraham (chair) S Rogers B Carmichael P DeJong W Woo (councilor) Wendy Partner(councilor) Regrets:. S DeJong ELECTION OF TWO MEMBERS: C Abraham explained election process and that this is a process done every 2 years. Councilors Woo and Partner chaired the election: Nomination from B Carmichael for C Abraham Nomination from C Abraham for B Carmichael As there were no other nominations both positions were acclaimed for C Abraham and B Carmichael. ELECTION OF CHAIR: Councilor Partner chaired election of chair for 2014. Nomination from B Carmichael for C Abraham No other nominations-C Abraham was acclaimed as chair for 2014 MINUTES: 1.1 Motion by B Carmichael, seconded by W Partner That minutes of November 2013 are accepted as presented. "Carried" BUSINESS ARISING: 2.1 By-laws for NVCH • Discussion of boundaries tabled to next meeting • Quorum and voting members discussed • Suggested four of five voting members be quorum , • Conflict of interest would only apply if we are receiving pecuniary interest as a board i.e. board direction. • Yearly rentals i.e. bowling alley does the board want to run the bowling alley as a subcommittee or have it as a separate entity. General discussion was in direction of setting up separate entity. • Yearly contracts go from 1 year to 3 years with-increase yearly of cost of living or 2%whichever is higher. • Fundraising funds should be invested by Municipality while in process of raising funds i.e. anything over$10,000.00 to be invested. • Directors will read by laws again and discuss further at next meeting. C Abraham will take questions to Municipal lawyer. 2.2 A/C Feasibility Report • C Abraham has met with Rob Groen and Director Fred Horvath regarding study-they would like to meet with board to go over details. Suggested meeting date February 25 by director. As B Carmichael will not be able to make the 25th suggest change to February 26. C Abraham will follow up with Director. Regular meeting date of February 18 will be cancelled. 2.3 COAA follow up' • No response to letter sent to COAA Dorella Forget has informed secretary that she is not aware of any further issues with this group. 2.4 Christmas Dinner Possibly meet early for February meeting. 2.5 Plaque • Issues with material not being good enough to stand up to weather and vandalism as per installer. Octopus had assured us that material would be good enough. At a higher cost it is being changed to tempered glass. FINANCIAL REPORT: 3.1 Motion by P DeJong, seconded by B Carmichael That financial report is accepted as presented. "Carried" BILLS: 4.1 Motion by W Partner, seconded by W Woo That the following invoices be paid as presented: B Carmichael $75.00,S Fogg$225.00,G Bell $350.00,S Rogers$75.00. "Carried" CORRESPONDENCE: 5.1 CBOT Membership- Motion S Rogers,seconded by B Carmichael 5.2 That NVCH purchase membership for 2014 with CBOT. "Carried" 5.3 Chamber of Commerce Membership/Dinner-January 28th- B Carmichael,S DeJong, P DeJong and G Bell will attend. 5.4 Operations Dept. updates-given to members 5.5 Old Newcastle House -thank you note for use of kitchen (donation to fundraising$350.00 as well as paid for rental of kitchen. 5.6 Thank you notes--COAA for Scott Wood Concert and Wedding couple Josh and Michelle Dennis 5.7 Volunteer Recognition-send survey to members of board 5.8 Tim Welsh - lead hand Operations Dept. Motion by P DeJong, seconded by W Woo That letter is sent to Director of Operations Council regarding exemplary service received from Tim Welsh and Rob Groen. "Carried" 5.9 PAD Site Meeting- received for info and filed 5.10 Chamber of Commerce—received for information HEALTH &SAFETY: 6.1 Received for information a.nd copy to be sent to Operations Department. FUNDRAISING: 7.1 Copy of financials attached - December 312013 balance$16,655.00 • Planning for March 29 Hotel California • Friday will go out on Facebook and Website- board members asked to advertise through their Facebook and twitter accounts. • Munchies done by Chef Georg Krohn • Discussed board participation and assignments for the evening. • Martini glasses donated by Touch of Glass • Fall Festival - B Carmichael is working with committee to coordinate our plans with them. • Beer Garden, schnitzel on bun, kids games, sale of pies, concert at night are some of the suggested activities. • Include Horticultural.Society for their 100th Anniversary-serve cake. NEW BUSINESS: 8.1 Soper Valley Model Railroad • See attached notes of meeting with this group and chair C Abraham. 8.2 Snow Removal—Sunnyside Acres is low on salt using more sand in parking lot. T Welsh helped with clearing of snow off rooftop,west side of bldg. 8.3 Custodial back up • Suggested John to be tried out as back up for vacation and some closings. ADJOURNED 9 PM Motion by W Woo, seconded by P DeJong"Carried" 1-3 Newcastle Memorial Arena Management Board Municipality of Claring►ton Minutes o Meeting—Tuesday February 11,2011 (Not yet approved by committee) • In Attendance — Gord Lee, Chair Larry Burke—Vice-Chair Gord Blaker, Gary Oliver, Councillor Partner, Councillor Woo, Bryan Wiltshire. • Regrets— Carol Little,Jay Summers, Shea-Lea Latchford 1. Call to Order— 7:10 P.M. 2. Adoption o Minutes —Motion # 14-003 THAT: The minutes of January 14, 2013 are approved as presented, with no corrections or changes. Moved by: Gord Blaker Seconded by: Councillor Woo CARRIED 3. Arena Manager's Report—With 6 weeks of hockey left in the season, time was running down for some of the NVMH Playoff Teams. Midget A.E's, Bantam and Novice Rep.were all that was remaining in playoff contention. Bryan also advised: He had 5 teams confirmed for the Herman Valckx Memorial Tournament. In addition, there was a possibility of adding 3 more. This and the Volunteer Appreciation Day Slcate, in Herman's memory was all scheduled for April 6th. All proceeds going to the Durham Region Heart&Stroke Foundation. Discussion with Bryan regarding the status of our web-site brought the following motion forward: Motion #14-004 was proposed: THAT: The offer by member Gord Blaker, to have his daughter meet with us over the development of a new Web-Site for the arena be arranged for our March meeting. A tentative budget of$500.00,to build and $30.00 per month to service was suggested. Moved by: Gary Oliver Seconded by: Councillor Partner CARRIED (2) Councillor Partner also suggested that we could also contact"The Geek Girl" in Orono for web-site direction. This was the person who had set up her Web-Site and Blog Page.This is another option the members can consider. Bryan and the chair also brought the members up to date on the three, (3) January incidents that had taken place at the arena-the ice condition around the entrance way, the heart attack patient and Mr. Blaker's injury. All three had been handled and reported to the municipality. 4. 'Financial Report— Discussions took place pertaining to increase costs in 2013 -14 to Hydro, Heating, Water, Propane, Snow Removal, etc.And, a decrease in total revenue from ice rentals and snack bar sales in 2013. The chair had already come to an agreement with Bryan regarding wages. No wage increase were forthcoming for 2014 to him or, his staff. The minimum wage increase to $11.10 for our part-time staff, coming this spring will be the only rate change taking place in 2014.A budget forecast was presented with ice rental increases of 3.85%to 5:0%proposed. The 3.8% affecting our youth rate and the 5.0% affecting our daytime and school rate.All of these new rates kept our rental rates slightly below and reasonably in line with the municipality rates for Courtice, Bowmanville, and Darlington Arenas.A budget forecast showing Arena Revenue for 2014 at $329,300.00, Payroll at $149,500.0o and general expenses at $158,000.0o proposed a net Profit of$21,000.0o at year-end, 2014. The following: Motion # 14-005 was proposed: THAT: The rate increases and budget forecast presented by the chair be accepted for year 2014.An official print-out be provided at our next meeting, in March. Accounts Receivable were also provided for month-end January, 2014, showing $74,275.16 outstanding. (As our meting took place on February 11th,the A/R had not been updated and a substantial amount of this money had been collected and deposited. 5. New Business — Discussions over our snack bar sales and minor cash shortages took place. Drive through coffee and treat locations such as,Tim's; so prominent with the public now, affect sales at our snack bar. The revenue stream is continually on the decrease. Wages at $10.25 an hour and increasing again this spring are creating a no-win situation for an"On- Premise" Snack Facility at the arena. More people bring coffee, etc. to the arena,than what is (3) purchased on site. Minor cash shortages continue to be a problem with staff, as well. It was determined that further discussions take place, when all our committee is in attendance. Perhaps we may have to look at full vending or, some other alternative. Currently,the snack bar, although a convenience for children's candy items, is not providing any profit contribution for the arena. Gary Oliver also brought to the attention of the committee that the shower doors were never replaced and water is continually running out on the change room floors. The shower heads also required cleaning and adjusting. Budgets had been approved in 2013 to have this corrected.Also, we had requested some time ago that: Bryan provide pylons at the front door to stop people from parking their vehicles and creating a safety hazard at our entrance. Gord advised he would take both these matters up with Bryan, as he had already left our meeting. It was also suggested by the committee that: future wage increases only be considered after an annual performance review takes place with our facility manager. The board members should all take part in this review. 6. Next Meeting to be postponed one week, as the chair will be on vacation. MEETING DATE — TUESDAY MARCH 18TH, 2014 —AT THE ARENA— UPSTAIRS/SMALL ROOM 7. Adjournment—Motion # 14-0o6 —THAT: The meeting is adjourned Moved by: Councillor Woo Seconded by: Gord Blaker CARRIED 1-4 AGRICULTURAL ADVISORY COMMITTEE of CLARINGTON MEETING THURSDAY, March 13th, 2014 MEMBERS PRESENT: John Cartwright Brenda Metcalf Don Rickard Ted Watson Les Caswell Mark Bragg Tom Barrie (7:35) Eric Bowman Jenni Knox REGRETS: Mary Ann Found, Councillor Partner STAFF: Faye Langmaid GUESTS: Fred Horvath, Director of Operations, Gord Weir, Fire Chief Councillor Hooper Ted welcomed all to the meeting, everyone introduced themselves.,.. Adoption of Agenda 014-05 Moved by John Cartwright, seconded by Eric Bowman "That the Agenda for March 13, 2014 be adopted" CARRIED Approval of Minutes 014-06 Moved by Eric Bowman, seconded by Jennifer.Knox "That the minutes of the.February 13t`', 2014 meeting be approved CARRIED Presentations: Gord Weir and Fred Horvath provided an overview-of the damage that occurred during the ice storm and the actions taken by the Municipality in response to the storm. The storm was expected and due.to the.anticipation of.the.storm, the Municipality was well prepared, the Emergency Plan that the Municipality has and activates responded well to the challenges presented by the weather. Gord is responsible to getting the Control Group ready and activating the emergency plan; part of the activation of the plan is also notifying the Region (DEMO).and the province to ensure that all work in a coordinated manner. In this case Hydro One was more prepared and responsive than Veridian; Veridian is a smaller entity and did not have the same level of resources to pull on. Hydro One was able to pull crews in from other locations in Ontario to respond. Operations staff and the contractors that were on standby were able to respond immediately. The new labour restrictions about the amount of time on the job were adhered to, changes in the collective agreement allowed for 24 hour operations by a skeleton staff and supervisor which improved Operations ability to respond. Operations continues to clean-up from the Ice Storm and respond to additional weather events. This winter has not allowed for many days to address other tasks. Agricultural Advisory Committee of Clarington March 13th, 2014 Lessons learned from this event that will be included in the Emergency Plan are the need for back-up generators at the warming centres (Rickard and Newcastle and Operations Yard 42). Relocate the courtesy sand shed to avoid disruption to our Fleet entering and exiting the yards. Investigate options in providing timely snow removal in the BIA areas. Overall 384 municipal street trees were lost, the Ontario Disaster Relief Fund submission has been over $1 million and is climbing as we move into spring, we have had a couple of roof failures. Still working on clean-up, concern for the valley areas, especially Soper Creek as much of the debris has not be cleared and if we have a quick thaw or freeze/thaw, ice jams and flooding could result. Committee members expressed their congratulations and appreciation to the Municipality for the work that has been done and how the emergency was handled. Business Arising from Minutes CBOT Agricultural Summit- March 18th, to attend contact Laura Wood at CBOT, 9:30 to early afternoon, focus on 3 distinct areas, agri-business, opportunities in agri-business and intergenerational transfer. Have 45 people registered to attend. CA's Agricultural Permits Brochure —comments have been submitted to both CA's they will be publishing soon. Commemoration of Gary Jeffery's service to the community— been in contact with the VAC (Garry was on the Board for many years). Examining tree planting and seating area near the VAC in partnership with them. Once VAC has determined what they are willing to contribute we will work with them. Planning Services will allocate $500 towards the project. Others can contribute as they wish; Soper Creek Railroad Club will be approached as well. Sustainability goals and benchmarks - a sub-committee was struck, they have determined 5 goals and will be attending the Sustainability Committee on March 20' to discuss the goals and benchmarks. The Municipality currently monitors a number of quantitative measures in relation to agriculture (e.g. number of acres of land redesignated from agriculture to other land uses; overall this is not a good indicator as the urban boundaries have not changed much since 1996; the reduction in agricultural lands has been by redesignated to natural heritage). Discussion around other types of measures and the difficulty in collecting the data; such as the number of farm operations depends on the definition of"farm" (the land base or the business); value-added items are not tracked by Stats Canada. Surveys would have to be done to collect data. Other measures of success are the awareness of CBOT and the development of the "Ag Advisor" position, #of kids participating in Farm Connections, #of youth involved in 4-H; local restaurants using local suppliers. • Agricultural education of the general populous- as demonstrated by partnerships with UOIT, Durham College, Farm Connections, 4-H, Maple and Aggie, etc. • Rural Economic Development—geared towards promoting farms as businesses, creating an attractive business environment, on farm markets, value-added, advisory role with CBOT. • Protection of agricultural land — through Official Plan polices, new PPS, Greenbelt review and what to do with the whitebelt in Clarington to keep it in agricultural production. • Encourage/Support of agriculturally lead initiatives for best practices —On Trac, Environmental Farm Plans, ties back to economic development and creating a Agricultural Advisory Committee of Clarington March 13th, 2014 favourable business climate for farm businesses (not introducing additional hurdles to overcome at a municipal level). • Support for local food movement— Clarington Farmer's Market, encouragement of buy- local, ties back to economic development on farm markets, restaurant supply and promotion of local. Correspondence and Council Referrals Premier's Award for Agri-Food Innovation Excellence — Eric has applied with letters of support from Committee and Mayor's office. Clarington Heritage Committee— letter of thanks for involvement with Heritage Week including support of barn photo inventory, 4-H involvement with film night, supplies to COAA for lunch with local produce, Maple and Aggie at Winter Wonderlearn. Provincial Policy Statement — New version has been released will come into effect in April. Agriculture section has been updated with new definitions, clearer support for accessory farm- related uses and agri-tourism, redefinition of rural lands to ensure that intrusive uses that could hinder farm operations are not allowed. Faye will circulate the Rural Discussion Paper, Summary of Changes and New PPS to members by e-mail. Region's Greenbelt Review—Is underway, notice of the meeting in Clarington was late in being issued. Ted and Eric attended the Agriculture Focus groups, others can attend the sessions in Sunderland and Uxbridge. Agricultural issues were well represented by the Mayor in his discussion with the consultants. Hoping for a strong synthesis and analysis of the information provided. Liaison Reports DAAC—Date of DAAC tour is September 11, at Eric's farm in Clarington with others participating. DRFA—April 1, 2, 3 will be Farm Connections, if you would like to volunteer please let Brenda know. This year there will be media packages, volunteers are needed in specific areas of expertise to be on call if the media would like further aspects on a particular area of farming or in relation to a specific commodity group. October 16th, 2014.— Farm Connections is working on a gala as a celebration of agriculture. Three purposes to recognize outstanding farmers, educate and as a fundraiser, the goal is $25,000. CBOT- Don has been asked and willing to continue as Agricultural representative to CBOT. Annual meeting coming up in April. Pickering and Ajax Board of Trade looking for an Ag Advisor. Future Agendas The May meeting could be relocated to OPG's new offices so that a tour of the mock-up reactor could occur, the tour would begin at 7:00 p.m. Ken Hall will be the speaker, he is with Enbridge and has been invited to address the compensation provided to farmers along the route and the improvements they have made to monitoring, maintenance of the lines, emergency measures planning. Agricultural Advisory Committee of Clarington March 131h 2014 Tour of the EFW with an agriculture focus, could include a broader audience (Soil and Crop) and DAAC all on same tour, this would be at a different time than a regular meeting. Also tour of Port Colbourne value-added site. Other Business Arbor Award —Ted congratulated Brenda on being a recipient. A well deserved honour for her volunteer work with 4-H. National Energy Board (NEB) has issued decision on Line 9 Reversal. It has been approved with a number of conditions. The conditions set out by the NEB meet the conditions that the Province and many of the environmental groups had requested. The Municipality had supported the position of the Province. Trees for Rural Roads- applications are due by the end of March. Eric moved to Adjourn Next Meeting April 1011, 2014, 7:30pm. Lisa Backus will be staff member in attendance. Speaker is Susan Chan, M.Sc.; Manager, Native Pollinator Program; Farms at Work www.farmsatwork.ca https://www.facebook.com/RustyPatchedBumbleBee Agricultural Advisory Committee of Clarington March 131h, 2014 clarington Leading the Way REPORT#1 REPORT TO COUNCIL MEETING OF MARCH 24, 2014 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, MARCH 17, 2014 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) PSD-017-14 Provincial Policy Statement (2014) (b) EGD-012-14 Monthly Report on Building Permit Activity for February, 2014 (c) OPD-001-14 2013 Winter Budget Report (d) ESD-002-14 Fourth Quarter Activity Report—2013 (e) FND-003,14 Financial Update as at December 31, 2013 (f) FND-004-14 Building Permit Fees Annual Report for 2013 (g) FND-005-14 Mayor and Councillor's Remuneration and Expenses for 2013 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 Report#1 - 2 - March 24, 2014 2. DELEGATION OF MARTIN'VROEGH, DIRECTOR, ENVIRONMENTAL AFFAIRS, VOTORANTIM CEMENT NORTH AMERICA, ST. MARYS CEMENT, REGARDING ST. MARYS CEMENT'S APPLICATION FOR AN ENVIRONMENTAL COMPLIANCE APPROVAL TO SUBSTITUTE ALTERNATIVE FUEL (LOW CARBON) FOR CONVENTIONAL FUEL (PETROLEUM CAKE) THAT the Committee welcome Martin Vroegh, Director, Environmental Affairs, Reuben Plaza, Environmental Manager, and Fabio Garcia, Operations Plant Manager, Votorantim Cement North America, St. Marys Cement; and t THAT the delegation of Martin Vroegh, Director, Environmental Affairs, Votorantim Cement North America, St. Marys Cement, regarding St. Marys Cement's Application for an Environmental Compliance Approval to Substitute Alternative Fuel (Low Carbon) for Conventional Fuel (Petroleum Cake) be received with thanks. 3. DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE THAT the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an Economic Update, be received with thanks; and THAT the Clarington Board of Trade be thanked for their continued efforts. 4. PRESENTATION OF GORD WEIR, DIRECTOR OF EMERGENCY & FIRE SERVICES, AND LINE MILLETTE, DURHAM EMERGENCY MANAGEMENT OFFICE (DEMO), AND FRED HORVATH, DIRECTOR OF OPERATIONS, REGARDING AN OVERVIEW OF THE EMERGENCY PLAN AND THE ICE STORM OF 2013 THAT the presentation of Gord Weir, Director of Emergency & Fire Services, Line Millette, Durham Emergency Management Office, and Fred Horvath, Director Of Operations, Regarding an Overview of the Emergency Plan and the Ice Storm of 2013, be received with thanks. 5. BY-LAWS REGULATING VEHICLE WEIGHT ON BRIDGES THAT Report EGD-011-14 be received; THAT regulatory weight restriction signing be posted as per the Ontario Traffic Manual at bridges, at the prescribed weight limits, as recommended during Engineering inspections and detailed in Report EGD-011-14; and THAT the by-laws attached to Report EGD-011-14 (Attachment Nos. 4 and 5) be passed by Council and forwarded to AECOM Canada Ltd. for completion of the Engineers Statement, being Schedule "A" to each by-law. Report #1 - 3 - March 24, 2014 6. FUNDING FOR CLEAN UP FROM 2013 ICE STORM THAT $50,000 be directed from the Rate Stabilization Fund for the clean up of the 2013 Ice Storm; and THAT up to $50,000 from the Province of Ontario's Disaster Relief Assistance. Program be directed back to the Rate Stabilization Fund. 7. STATION 1 - RENOVATION THAT Report ESD-003-14 be received; and THAT the additional funds in the amount of $85,000 required to complete the Station 1 renovations be financed from the Emergency Services Development Charges Reserve Fund. 8. APPOINTMENTS TO ENERGY FROM WASTE —WASTE MANAGEMENT ADVISORY COMMITTEE AND AGRICULTURAL ADVISORY COMMITTEE OF CLARINGTON THAT Report CLD-007-14 be received; THAT the existing Clarington appointees be thanked for their contributions to the Energy from Waste —Waste Management Advisory Committee; THAT the following four people be appointed to the Energy From Waste —Waste Management Advisory Committee for a two-year term: Jim Vinson Wendy Bracken Kathy Coupland Suzanne Barnes THAT the vacancy on the Agricultural Advisory Committee of Clarington for a term ending December 31, 2016 be readvertised in the local newspapers; and THAT all interested parties listed in Report CLD-007-14 be advised of Council's decision. Report #1 - 4 - March 24, 2014 9. 2014 MUNICIPAL ELECTIONS — SPECIAL VOTING LOCATIONS THAT Report CLD-008-14 be received; THAT hours of voting in institutions and retirement homes on Voting Day be approved as follows: Special Voting Location Hours of Voting'' Whitecliffe Terrace Retirement Residence 9:30 AM — 12:00 NOON Glen Hill Marnwood 2:00 PM —4:00 PM Fosterbrooke Long-Term Care Facility 2:00 PM —4:00 PM Glen Hill Strathaven 2:00 PM —4:00 PM Kingsway Arms 10:00 AM — 12:00 NOON Lakeridge Health Bowmanville 10:00 AM — 12:00 NOON THAT the draft by-law attached to Report CLD-008-14 be approved by Council. 10. NUISANCE BY-LAW 2011-099 THAT Report LGL-004-14 be received; THAT the Amending By-law attached to Report LGL-004-14 be passed; and THAT Inspector Kluem of the Durham Regional Police Service be advised of Council's decision. 11. ESTABLISHMENT OF A BUILDING INVENTORY THAT the Chief Administrative Officer be directed to report, within one month, on how the Municipality of Clarington could establish a building inventory for the purpose of the Emergency and Fire Services Department. 12. RECOMMENDATION FROM THE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE REGARDING TRAILS AND PATHS WHEREAS at the March 3rd meeting of Council, the Minutes of the February 13th meeting of the Sustainable Clarington Community Advisory Committee were accepted Report #1 - 5 - March 24, 2014 AND WHEREAS those minutes reported that the Committee made a straightforward recommendation to Council as follows: "Moved by Ian Kruis, seconded by Mike Dymarski THAT Council defer asking staff to report on administrative co-ordination of trails and paths as suggested in the Committee's Task 1 & 2 report as trails and paths is a subject that the Committee believes very important in Clarington's sustainability (and that Clarington residents viewed as very important in the customer service survey) and it would be premature at this point for staff to report on this administrative matter as the Committee will be making some further recommendations about it that may suggest some broader work on this subject. CARRIED" AND WHEREAS this recommendation is suitable and the Committee foresight on this matter is appreciated; NOW THEREFORE BE IT RESOLVED THAT Council accept this recommendation of the Sustainable Clarington Community Advisory Committee as reported in the minutes of its February 13th meeting. SUMMARY OF BY-LAWS LARCH 3, 2014 BYLAWS 2014-027 Being a By-law to amend By-law 84-63, the Comprehensive Zoning_By-law for - the Municipality of Clarington (Claret Investments Limited and 1361189 Ontario Limited) (Approved by Council on November 3, 2013) 2014-028 Being a By-law to appoint an individual as a Parking Enforcement Officer for Private Property (Paul Long, Nick Koitsopoulas, Jason Aiton and Brett MacNeil) (90, 94, 98, 102 and 106 Aspen Springs Drive) 2014-029 Being a By-law to limit the gross weight of any vehicle or any class thereof passing over a bridge under the jurisdiction of the Corporation of the Municipality of Clarington pursuant to the Highway Traffic Act, R.S.O. 1990, c H. 8 as amended (Item #5 of Report#1) 2014-030 Being a By-law to limit the gross weight of any vehicle or any class thereof passing over a bridge under the jurisdiction of the Corporation of the Municipality of Clarington pursuant to the Highway Traffic Act, R.S.O. 1990, c H. 8 as amended (Item #5 of Report#1) 2014-031 Being a By-law to Provide for Reduced Hours of Voting in Institutions and Retirement Homes on Voting Day (Item #9 of Report#1) 2014-032 Being a By-law to amend Nuisance By-law 2011-099 (Item #10 of Report#1) • X 11 MEMO (iLeading the Way Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: March 21, 2014 Subject: COUNCIL AGENDA — MARCH 24, 2014 Please be advised of the following regarding the March 24th Council meeting: DELEGATIONS See Final List of Delegations attached (Attachment 1) CORRESPONDENCE FOR INFORMATION 1 — 7 Brian McCormick, Manager, Environmental Engineering and Project Support, Hydro One Networks Inc., responding to Municipality of Clarington's Resolution #C-044-14 regarding the Clarington Transformer Station (CTS) indicating that they are committed to protecting the environment and keeping residents healthy and safe throughout the construction of the CTS. He also noted that they undertook a Class Environmental Assessment and that the Minister of Environment had issued a decision stating that they did not require an Individual Environmental Assessment. He stated that Hydro One will take the following actions: • Implementation of a groundwater monitoring plan • Development of an Emergency Response Plan • Development of an Acoustic Assessment Report • Posting of the above on www.HydroOne.com/Projects/Clarington • Continued communication with the community and the sharing of information and monitoring results via a designated Community Liaison Committee BY-LAWS Update Summ ry of By-laws (addition of By-law 2014-033) (Attachment 2) Patti L. Barrie, CMO Municipal Clerk PLB/jeg cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 ATTACHMENT � TO REP FINAL LIST OF DELEGATIONS memo 0 c MARCH 24, 2014 a) Brian McCormack, Manager, Environmental Engineering and Project Support, and Randy Church, Manager, Program Integration & Regulation, Hydro One Networks Inc., Regarding the Clarington Transformer Station (CTS) ATTACHMENT�® , ---TO f RaRT1 fro 10 cel SUMMARY OF BY-LAWS MARCH 24, 2014 BY-LAWS 2014-027 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Municipality of Clarington (Claret Investments Limited and 1361189 Ontario Limited) (Approved by Council on November 3, 2013) 2014-028 Being a By-law to appoint an individual as a Parking Enforcement Officer for Private Property (Paul Long, Nick Koitsopoulas, Jason Aiton and Brett MacNeil) (90, 94, 98, 102 and 106 Aspen Springs Drive) 2014-029 Being a By-law to limit the gross weight of any vehicle or any class thereof passing over a bridge under the jurisdiction of the Corporation of the Municipality of Clarington pursuant to the Highway Traffic Act, R.S.O. 1990, c H. 8 as amended (Item #5 of Report#1) 2014-030 Being a By-law to limit the gross weight of any vehicle or any class thereof passing over a bridge under the jurisdiction of the Corporation of the Municipality of Clarington pursuant to the Highway Traffic Act, R.S.O. 1990, c H. 8 as amended (Item #5 of Report#1) 2014-031 Being a By-law to Provide for Reduced Hours of Voting in Institutions and Retirement Homes on Voting Day (Item #9 of Report#1) 2014-032 Being a By-law to amend Nuisance By-law 2011-099 (Item #10 of Report#1) 2014-033 Being a By-law to exempt a certain portion of Registered Plan 40M-2506 from Part Lot Control � � « Y 1a / 4, � � arc' � � � %i 4 i - � A, is ,'