HomeMy WebLinkAbout2014-02-11 Minutes
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday February 11, 2014
(Not yet approved by committee)
In Attendance – Gord Lee, Chair Larry Burke – Vice-Chair
Gord Blaker, Gary Oliver, Councillor Partner, Councillor Woo,
Bryan Wiltshire.
Regrets – Carol Little, Jay Summers, Shea-Lea Latchford
1.Call to Order – 7:10 P.M.
2.Adoption of Minutes – Motion # 14-003 THAT:
The minutes of January 14, 2013 are approved as presented, with no
corrections or changes.
Moved by: Gord Blaker Seconded by: Councillor Woo
CARRIED
3. Arena Manager’s Report – With 6 weeks of hockey left in the
season, time was running down for some of the NVMH Playoff
Teams. Midget A.E’s, Bantam and Novice Rep. were all that was
remaining in playoff contention.
Bryan also advised: He had 5 teams confirmed for the Herman
Valckx Memorial Tournament. In addition, there was a possibility
of adding 3 more. This and the Volunteer Appreciation Day Skate,
in Herman’s memory was all scheduled for April 6. All proceeds
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going to the Durham Region Heart & Stroke Foundation.
Discussion with Bryan regarding the status of our web-site brought
the following motion forward:
Motion #14-004 was proposed: THAT: The offer by member
Gord Blaker, to have his daughter meet with us over the
development of a new Web-Site for the arena be arranged for our
March meeting. A tentative budget of $500.00, to build and
$30.00 per month to service was suggested.
Moved by: Gary Oliver Seconded by: Councillor Partner
CARRIED
(2)
Councillor Partner also suggested that we could also contact “The
Geek Girl” in Orono for web-site direction. This was the person who
had set up her Web-Site and Blog Page. This is another option the
members can consider.
Bryan and the chair also brought the members up to date on the
three, (3) January incidents that had taken place at the arena- the
ice condition around the entrance way, the heart attack patient and
Mr. Blaker’s injury. All three had been handled and reported to the
municipality.
4. Financial Report – Discussions took place pertaining to increase
costs in 2013 -14 to Hydro, Heating, Water, Propane, Snow
Removal, etc. And, a decrease in total revenue from ice rentals and
snack bar sales in 2013. The chair had already come to an
agreement with Bryan regarding wages. No wage increase were
forthcoming for 2014 to him or, his staff. The minimum wage
increase to $11.10 for our part-time staff, coming this spring will be
the only rate change taking place in 2014. A budget forecast was
presented with ice rental increases of 3.85% to 5:0% proposed. The
3.8% affecting our youth rate and the 5.0% affecting our daytime
and school rate. All of these new rates kept our rental rates slightly
below and reasonably in line with the municipality rates for
Courtice, Bowmanville, and Darlington Arenas. A budget forecast
showing Arena Revenue for 2014 at $329,300.00, Payroll at
$149,500.00 and general expenses at $158,000.00 proposed a net
profit of $21,000.00 at year-end, 2014.
The following: Motion # 14-005 was proposed: THAT: The rate
increases and budget forecast presented by the chair be accepted for
year 2014. An official print- out be provided at our next meeting, in
March.
Accounts Receivable were also provided for month-end January,
2014, showing $74,275.16 outstanding. (As our meting took place
on February 11, the A/R had not been updated and a substantial
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amount of this money had been collected and deposited.
5.New Business – Discussions over our snack bar sales and minor
cash shortages took place. Drive through coffee and treat locations
such as, Tim’s; so prominent with the public now, affect sales at our
snack bar. The revenue stream is continually on the decrease.
Wages at $10.25 an hour and increasing again this spring are
creating a no-win situation for an “On- Premise” Snack Facility at
the arena. More people bring coffee, etc. to the arena, than what is
(3)
purchased on site. Minor cash shortages continue to be a problem
with staff, as well. It was determined that further discussions take
place, when all our committee is in attendance. Perhaps we may
have to look at full vending or, some other alternative. Currently, the
snack bar, although a convenience for children’s candy items, is not
providing any profit contribution for the arena.
Gary Oliver also brought to the attention of the committee that the
shower doors were never replaced and water is continually running
out on the change room floors. The shower heads also required
cleaning and adjusting. Budgets had been approved in 2013 to have
this corrected. Also, we had requested some time ago that: Bryan
provide pylons at the front door to stop people from parking their
vehicles and creating a safety hazard at our entrance. Gord advised
he would take both these matters up with Bryan, as he had already
left our meeting.
It was also suggested by the committee that: future wage increases
only be considered after an annual performance review takes place
with our facility manager. The board members should all take part
in this review.
6.Next Meeting to be postponed one week, as the chair will
be on vacation. MEETING DATE – TUESDAY MARCH
18, 2014 – AT THE ARENA – UPSTAIRS/ SMALL ROOM
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7.Adjournment – Motion # 14-006 – THAT: The meeting is
adjourned
Moved by: Councillor Woo Seconded by: Gord Blaker
CARRIED