HomeMy WebLinkAboutCLD-008-14 Clarftwn REPORT
MUNICIPAL CLERK'S DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 17, 2014 Resolution#: By-law#: 1w1
Report#: CLD-008-14 File#:
Subject: 2014 MUNICIPAL ELECTIONS — SPECIAL VOTING LOCATIONS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-008-14 be received;
2. THAT hours of voting in institutions and retirement homes on Voting Day be
approved as follows:
Special Voting Location Hours of Voting
Whitecliffe Terrace Retirement Residence 9:30 AM — 12:00 NOON
Glen Hill Marnwood 2:00 PM —4:00 PM
Fosterbrooke Long-Term Care Facility 2:00 PM —4:00 PM
Glen Hill Strathaven 2:00 PM —4:00 PM
Kingsway Arms 10:00 AM — 12:00 NOON
Lakeridge Health Bowmanville 10:00 AM — 12:00 NOON
3. THAT the draft by-law attached to Report CLD-008-14 be approved by Council.
1
Submitted by: r' Reviewed by: � '
Fad rrie, CMO Franklin Wu,
Muni ipal Clerk Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: CLD-008-14 PAGE 2
1. BACKGROUND
The Municipal Elections Act, 1996, as amended, (the "Act") requires that voting must be
provided on the premises for institutions with 20 or more beds occupied by persons who
are disabled, chronically ill or infirm and for retirement homes in which 50 or more beds
are occupied. These locations are commonly referred to as "special voting locations".
The Act dictates that voting places be open for electors between the hours of 10:00 AM
and 8:00 PM but also provides that Council may pass a by-law for opening earlier than
10:00 AM on Voting Day, and provides that Council may pass a by-law to provide for
reduced opening hours of special voting locations, provided the special voting location
is only for the respective residents.
Institutions in Clarington qualifying as special voting locations are: Whitecliffe Terrace
Retirement Residence, Glenn Hill Marnwood, Fosterbrooke Long-Term Care Facility,
Lakeridge Health Bowmanville, Kingsway Arms, and Glenn Hill Strathaven. Each of
these voting locations will be only for the respective resident electors. Voting hours per
location are based on the analysis of time required to process electors at each location,
and have been established in co-operation with the Administration staff of each facility.
Election Officials assigned to these special voting locations will conduct the vote during
the specified hours. After the close of vote, the Election Officials working at the special
voting locations will immediately proceed to the Municipal Clerk's Office, 2nd floor, 40
Temperance Street, Bowmanville where the ballot box and supplies will be securely
stored until 8:00 PM, at which time the boxes will be unsealed by the Municipal Clerk
who shall cause the votes to be tabulated.
The recommended voting hours for Clarington's special voting locations are as follows:
Special Voting Location Hours of Voting
Whitecliffe Terrace Retirement Residence 9:30 AM — 12:00 NOON
Glen Hill Marnwood 2:00 PM —4:00 PM
Fosterbrooke Long-Term Care Facility 2:00 PM —4:00 PM
Glen Hill Strathaven 2:00 PM —4:00 PM
Kingsway Arms 10:00 AM — 12:00 NOON
Lakeridge Health Bowmanville 10:00 AM — 12:00 NOON
REPORT NO.: CLD-008-14 PAGE 3
2. CONCURRENCE - Not applicable
3. CONCLUSION
To best serve our electors residing in institutions within our community, it is
recommended that voting be provided on site for the residents during the recommended
hours.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Patti L. Barrie, Municipal Clerk
Attachments —Attachment No. 1 — Draft By-law
List of interested parties to be advised of Council's decision:
Not Applicable
Attachment 1 to
Report CLD-008-14
BY-LAW NO. 2014-xxx
Being a By-law to provide for reduced hours
of voting in institutions and retirement homes
on Voting Day
WHEREAS section 46(2) of the Municipal Elections Act, 1996, as amended, provides that a
municipal council may pass a by-law with respect to opening specified voting places before
10:00 AM on Voting Day; and
WHEREAS section 46(3) of the Municipal Elections Act, 1996, as amended, provides that a
municipal council may pass a by-law with respect to reduced voting hours in voting places in
retirement homes or those institutions as defined in Section 45(7) of the Act, where the voting
place is only for the use of the residents;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
CLARINGTON HEREBY ENACTS AS FOLLOWS:
1. THAT the voting places listed below which shall be for the use of the residents of the
respective voting place only, shall be open during the hours specified:
Special Voting Location Hours of Voting
Whitecliffe Terrace Retirement Residence 9:30 AM — 12:00 NOON
Glen Hill Marnwood 2:00 PM —4:00 PM
Fosterbrooke Long-Term Care Facility 2:00 PM —4:00 PM
Glen Hill Strathaven 2:00 PM —4:00 PM
Kingsway Arms 10:00 AM — 12:00 NOON
Lakeridge Health Bowmanville 10:00 AM — 12:00 NOON
BY-LAW read a first, second and third time and finally passed this day of March, 2014.
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk