HomeMy WebLinkAbout01/13/2014l
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COUNCIL AGENDA
DATE: MONDAY, JANUARY 13, 2014
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
The Municipality of Clarington makes an audio record of Council meetings. If you make
a delegation /presentation to a Council meeting, the Municipality will be audio recording
you and will make the recording public by publishing the recording on the
Municipality's website. In addition, please be advised that some of the Council
meetings may also be video recorded.
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council December 16, 2013
PRESENTATIONS
a) Gord and Garry Geissberger — Leadership in Agricultural Innovation Award
b) Dietmar Reiner, SVP, Nuclear Refurbishment, Ontario Power Generation —
Darlington Refurbishment Project Update
DELEGATIONS
There are no delegations scheduled as of time of publication.
COMMUNICATIONS
Receive for Information
1- 1 Minutes of the Agricultural Advisory Committee of Clarington dated
December 12, 2013
1 - 2 Minutes of the St. Marys Cement Community Relations Committee dated
November 26, 2013
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, SOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Council Agenda - 2 - January 13, 2014
13 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated November 12, 2013
I. - 4 Minutes of the Clarington Museums and Archives Board dated December 11,
2013
1 - 5 Jim Richards — Logging Guidelines for the Ganaraska Region Conservation
Authority
1 - 6 Sandra Kranc, City Clerk, City of Oshawa - E -bike Community Consultation and
Recommendation
1 - 7 Christopher Harris, Municipal Clerk, Township of Scugog - Commercial Fill and
Excess Soil Management
1 - 8 Todd Case, Warden, County of Lambton — Requalification of Municipal Building
Officials
1-9 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham — DurhamNork Energy from Waste Project
1-10 Ontario Federation of Snowmobile Clubs (OFSC) — Snowmobile Trails on Hydro
Corridors
1- 11 Andre Marin, Ombudsman Ontario — Annual Report on Investigations of Closed
Municipal Meetings
1 - 12 Roger Anderson, Chair and CEO and Garry H. Cubitt, Chief Administrative
Officer, Regional Municipality of Durham - 40th Anniversary of Durham Region
1 - 13 The Honourable Jim Bradley, Minister of the Environment — Clarington
Transformer Station Class Environment Assessment
1 - 14 Tyler Drygas, Consultant Senior Environmental Planner, URS - Notice of Study
Completion and Transportation Environmental Study Report Submission —
Highway 401 Improvements from Courtice Road to the Durham Regional
Boundary (East Townline Road)
Receive for Direction
D - 1 Sandi Graham- McWade, President, Durham Down Syndrome Association
(DDSA) — Request for Proclamation of "World Down Syndrome Day"
D - 2 D. Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham — Legislation Regarding Exotic, Wild and Non - Domestic
Animals
Council Agenda - 3 - January 13, 2014
D - 3 Lou DeVuono, Founder & Executive Director, Heroes Highway Ride & Rally
Association — Heroes Highway Ride & Rally 2014
D-4 Sandy Archibald, Archibald Orchards & Estate Winery, Cider House Golf -
Clarington Tourism Marketing Board (CTMB) Request for Tourism Plan
D - 5 Kathleen Wynne, Minister of Agriculture and Food - 2014 Premier's Award for
Agri -Food Innovation Excellence Program
D - 6 Chris Bobyk, Forrest Group — Request for Further Postponement of
Development Application for 105 Queen Street East
D - 7 Terry Horner, CAO /Clerk, Township of Mulmur - Prior Years' Property
Assessment
D - 8 Kathryn M. Lawson, Deputy Clerk, Town of Fort Frances - Support for Proposed
Billing Model for Police Services
D - 9 John R. O'Toole, MPP, Durham — Legislation Regarding Distracted Driving
D - 10 Preet Khurana — Proposed Clarington Wind Farm
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of January 6, 2014
STAFF REPORT(S)
1. Report ESD- 001 -14 — Ontario Disaster Relief Assistance Program (To Be
Distributed Under Separate Cover)
UNFINISHED BUSINESS
BY -LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS
CONFIRMING BY -LAW
•
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Leading the Way
Council Meeting Minutes
DECEMBER 16, 2013
Minutes of a regular meeting of Council held on December 16, 2013 at 7:00 p.m., in
the Council Chambers.
Councillor Novak led the meeting in prayer.
ROLL CALL
Present Were
Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Facilities Manager, G. Acorn, attended at 8:25 p.m. until 9:06 p.m.
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Corporate Initiatives Officer, C. Clifford
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services and Human Resources,
M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services /Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
Councillor Neal indicated that he would be declaring a pecuniary interest with respect
to Hand -out Correspondence Item D - 11 and Item 10 of Report #1.
Later in the meeting, Councillor Neal declared a pecuniary interest with respect to
Resolutions #C- 418 -13 and #C- 419 -19.
Councillor Hooper indicated that he would be declaring a pecuniary interest with
respect to Item 5 of Report #1.
Council Meeting Minutes - 2 - December 16, 2013
ANNOUNCEMENTS
Councillor Woo announced the following:
Toy and Food Drive on December 17, 2013, from 4:00 p.m. to 10:30 p.m. at the
Newcastle Memorial Arena sponsored by the Newcastle Midget AE Team
Free Skate on December 23 and December 30, 2013, from 1:00 p.m. to
2:00 p.m. at the Newcastle Memorial Arena sponsored by Tim Horton's
Newcastle
14th Annual Clarington Polar Bear Swim on January 1, 2014, 2:00 p.m. at the
Newcastle waterfront in support of organ and tissue donor awareness
Councillor Hooper announced the following:
Grand opening of the Valleys 2000 Bowmanville Fish By -Pass on
December 16, 2013. He paid tribute to Frank Lockhart, Al Strike,
Harold Hammond, Erin O'Toole, and the Bowmanville Fish & Anglers'
Association. Erin O'Toole presented Harold Hammond and Dave Lawson with
commemorative medals for their work on the project
Clarington Library Winter 2014 Guide is now available
Councillor Novak announced the following:
• She expressed congratulations and appreciation to all the volunteers involved
in the Valleys 2000 Fish By -Pass
• Ribbon - cutting ceremony for the Chocolate Messenger on December 17, 2013,
at 6:00 p.m.
• St. Vincent dePaul food sorting at St. Joseph's Parish on December 18, 2013
from 9:30 a.m. to 2:00 p.m.
Councillor Partner announced the following:
• Free Family Skate Party on December 31, 2013, from 1:00 p.m. to 3:00 p.m. at
the Newcastle Memorial Arena sponsored by Specialty Wealth & Financial
• Orono Firefighters are hosting a free Santa Skate on December 22, 2013, from
1:00 p.m. to 2:30 p.m.
• Tim Horton's is sponsoring Free Skating events on December 24, 27 and 31,
2013, from 1:00 p.m. to 2:00 p.m.
• "Elvis — A Tribute to the King" New Year's Eve Celebration at the Orono Town
Hall, featuring Bruce Andrew Stewart
• Kendal Lions Club's first pancake breakfast of 2014 on January 12, 2014, from
9:00 a.m. to noon
• 100th Centennial Celebrations for the Newcastle Horticultural Society 2014
Events:
• May 14, 2014, District 17 Annual General Meeting
• June 22, 2014, Garden Party and Picnic
Council Meeting Minutes - 3 - December 16, 2013
Councillor Traill expressed appreciation to all who attended the Tyrone Breakfast with
Santa, to the Bowmanville Lions Club who donated the sausages and to TJ's Dance
Troupe for providing the entertainment. All food collected will be donated the
Clarington East Food Bank.
Mayor Foster announced the following:
• He expressed appreciation to the Valleys 2000 for their vision, the Bowmanville
Fish & Anglers' Association for the Fish By -pass and to Erin O'Toole and
Steve Kay for the Gala Event which raised over $87,000. The Federal
Government has provided just over $100,000 for the project
• Grand Opening of the Chocolate Messenger at 182 Wellington, on
December 17, 2013 at 6:00 p.m.
• Clarington Older Adults' Association Pot Luck Dinner on December 19, 2013, at
4:30 p.m. featuring the Clarington Concert Band
• Blood Donor Clinic on Boxing Day
All Members of Council extended Season's Greetings to Clarington residents and
staff.
Councillor Neal declared a pecuniary interest with respect to the request from Jo -Ann
and Peter Mian to address Council concerning Correspondence Item D — 11 and
Item 10 of Report #1, as he has a former client who resides in the area and left the
Council Chambers during discussion and voting on this matter.
Resolution #C- 418 -13
Moved by Councillor Novak, seconded by Councillor Woo
THAT the Rules of Procedure be suspended.
"CARRIED"
(Required % vote)
Resolution #C- 419 -13
Moved by Councillor Traill, seconded by Councillor Woo
THAT Jo -Ann and Peter Mian be permitted to address Council concerning
Correspondence Item D — 11 and Item 10 of Report #1.
_::_I
Councillor Neal returned to the meeting.
Council Meeting Minutes - 4 - December 16, 2013
Resolution #C- 420 -13
Moved by Councillor Traill, seconded by Councillor Partner
THAT the minutes of a regular meeting of Council December 2, 2013, be approved.
PRESENTATIONS
Margaret Clayton, Chair, and Ted Baker, Vice - Chair, Energy- From - Waste, Waste
Management Advisory Committee (EFW -WMAC) addressed Council to present the
Committee's Annual Report. Through use of a PowerPoint presentation, Ms. Clayton
provided a summary of the Committee's activities for 2013. Ms. Clayton advised four
regular meetings were held in 2013 and one special meeting was held to amend the
EFW- WMAC's Terms of Reference to establish working groups and to finalize details
for an educational tour to Covanta's Energy- from -Waste Facility in Onondaga, New
York. Ms. Clayton stated that as a result of the amendment, four working groups were
established to review the four bag garbage limit and Waste Management. facilities
fees, the Multi- Residential Green Bin Collection Program, and Eco stations and that
members assisted Regional Works Department staff in promoting the Region's Waste
Study Survey and received feedback regarding the three areas covered by the
Working Groups. She also advised that in 2013, Committee members participated in
four educational tours including the Covanta EFW facility in Onondaga, New York,
Oshawa's Waste Management Facility, the Durham/York Energy Centre and the
Brock Landfill Site. She noted Committee members also participated in a number of
Regional Waste Events including Compost Days, E -Waste Days and E-
Waste /Household Hazardous Waste Days. Ms. Clayton highlighted the November 21,
2012 EFW -WMAC recommendation requesting two additional monitoring stations and
continuous monitoring of heavy metals and particulate matter at the stack and
reviewed the Regional Council resolution to undertake one additional annual stack
test commencing in 2015 for at least three years and to undertake to site and provide
an additional fixed air monitoring station for a three year period in co- operation with
the Municipality of Clarington. Ms. Clayton advised that as per the Terms of
Reference, current member terms will end this year and noted a number of members
have expressed interest in applying for re- appointment. Ms. Clayton submitted a
written copy of the EFW -WMAC 2013 Annual Report for Members of Council.
DELEGATIONS
Sandy Archibald, Vice Chair and Steve Simic, Director, Clarington Tourism Marketing
Board (CTMB), addressed Council to provide a Tourism Status Report — 2013 in
Review.
Mr. Simic advised he is on the Board representing Courtice in retail interests and
Ms. Archibald represents both agriculture and retail interests.
Council Meeting Minutes - 5 - December 16, 2013
Mr. Simic stated tonight's presentation provides a status update on the Board's
activities for 2013 and also seeks Council's assistance in moving the tourism economy
in Clarington forward. Mr. Simic provided an overview of the CTMB which evolved
from Clarington Marketing Minds, a group of local tourism operators who banded
together in 2008 to promote tourism in Clarington by developing joint co- operative
marketing and creating signature events. He stated that in 2011, the group realized a
more formal approach was required to grow the local tourism economy and created
the new organization making sure to remain an independent body and be a more
inclusive organization. He noted that currently, the CTMB has 70 tourism partners,
including stakeholders from the Municipality, area BIAs, the food and retail sector, arts
and culture, sports and recreation and tourism operators. He advised the mandate of
.the CTMB is to work co- operatively to promote Clarington as a "top of mind" tourism
destination, which is extremely important as Clarington has a number of tourism
assets and attractions that must be promoted effectively to both visitors and locals for
the local tourism economy to reach its full potential. Mr. Simic highlighted the Board's
objectives to liaise with Clarington Council and the Communications/Tourism office,
establish and maintain an inventory of assets, facilitate and advise Council on the
development and implementation of a Tourism Strategic Plan, identify emerging
tourism trends, niche markets and conditions, facilitate and develop the
implementation of an annual Tourism Marketing Plan, research and coordinate
applications for tourism grants, and advise and consult with Clarington regarding new
opportunities for education and training. Mr. Simic stated in 2013, a research firm was
engaged to establish a baseline of the state of tourism in Clarington, i.e. Economic
Impact Study, outlined the methodology used to collect the statistics including surveys
of festival attendees and reviewed the data collection to date. He advised close to
1,000 surveys have been collected noting over half of the participants were from out of
town visitors and highlighted the spin -off effects that can occur to the local economy.
Mr. Simic reviewed a number of steps to be completed regarding the Economic
Impact Study which is expected to be completed by June 2014 and highlighted the
promotional and educational activities which took place in 2013, including the launch
of the Tourism Clarington mobile app on October 19, 2013. Mr. Simic reviewed the
Board's objectives for 2014 to complete the Economic Impact Study, to initiate and
complete a Tourism Master Plan, to lobby Attractions Ontario to host their Annual
General Meeting at the Canadian Tire Motorsports Park and Convention Centre, to
entertain guests from TMAC and to research and develop culinary tourism
experiences.
Resolution #C- 421 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT the delegation of Sandy Archibald and Steve Simic be extended for five
minutes.
"CARRIED"
Council Meeting Minutes - 6 - December 16, 2013
Mr. Simic indicated the value of tourism is $270,000,000 based on the Ontario
Tourism Regional Impact Model, provided by Ministry of Tourism, Culture and Sports
which calculates all costs including taxes and labour. He stated that based on 2.8
million visits to Clarington in 2012, the figure equates to $98 per visitor with $270
million contributed to the local economy.
Ms. Archibald indicated the CTMB is requesting two things: firstly, they need a plan.
She noted that in the Municipality's Strategic Plan 2011 -2014, showcasing the
Community was a primary objective, with the preparation of a Comprehensive Long -
Term Tourism Marketing Strategy listed as part of the actions to be taken.
Ms. Archibald indicated that to date, this has not been accomplished and stated there
is an opportunity to follow through with the Plan with Central Counties at a cost of
$6,500 and respectfully requested that Council support the preparation of a tourism
plan. Ms. Archibald stated the Board's second request is for additional staff dedicated
solely to tourism. She noted staff at the tourism office do a wonderful job greeting
both visitors and residents and commended Council for recognizing the importance of
maintaining the front door to the community. She advised that Municipal staff are
responsible for communications and tourism, with a heavy emphasis on
communications which leaves little time to focus on tourism initiatives. Ms. Archibald
stated a staff person dedicated to tourism is an investment, not an expense, and
urged Council to support a staff person dedicated to tourism.
John Windatt addressed Council concerning Correspondence Item D — 4 - Request for
Second Off -Leash Dog Park. Mr. Windatt stated the off -leash dog park in
Bowmanville has been extensively used despite being located in a remote area with
little directional signage and little publicity. He noted the grass is sparse and worn and
a second off -leash dog park is needed to relieve the pressure on the existing park.
Mr. Windatt would like to see a second off -leash dog park located behind the library in
Newcastle as this park,is seldom used, there is sufficient parking, very few people
would be impacted and two sides of the park are currently fenced which would reduce
costs. Mr. Windatt feels that having a dog park downtown would promote walking and
a sense of community, would bring people to the Village and downtown businesses
would benefit. He also stated the demographics in downtown Newcastle are changing
with fewer children and that the large playing field is no longer needed. Mr. Windatt
summarized by stating the Bowmanville off -leash park is a resounding success and
that it is time for a second one.
Stacey Snow and Misty Oulton, Free Durham from Fluoride Team, addressed Council
concerning Correspondence Item I — 7 - Water Fluoridation Information Night.
Ms. Oulton stated their group has organized a free information night for residents in
Durham Region to come out and learn about the hazardous health effects of water
fluoridation in Durham on January 9, 2014, and issued a personal invitation to
Members of Council to attend. Ms. Oulton advised Dr. Paul Connett, World -
Renowned Toxicologist and Leading Expert will be featured.
Council Meeting Minutes - 7 - December 16, 2013
The event will be held at the Unifor Local 222 Union Hall, 1425 Phillip Murray Avenue,
Oshawa and is sponsored by Free Durham From Fluoride and Unifor Durham
Regional Environmental Council. Ms. Snow stated the Free Durham From Fluoride
Group hopes to empower and educate citizens to take action to end water fluoridation
in Durham Region.
Prior to the meeting, Penny Maring advised she would be unable to attend tonight's
meeting.
Bart Scollard addressed Council concerning Item 12 of Report #1 - Noise Fence for
Lots on West Side of Vivian Drive. Mr. Scollard indicated he has resided at 12 Vivian
Drive since December 2011, and first became aware of the noise level along Trulls
Road in the summer of 2012. He indicated that he became aware that the Vivian
Drive Subdivision planning involved discussions included berms, acoustical or
attenuation fences on Trulls Road noting they currently have a chain link fence and
cedar hedges. He stated that during the summer, an acoustical study was conducted
and the results were above the environmentally - acceptable levels. Mr. Scollard stated
he has also been made aware that discussions have taken place with the Municipality
and the builder with respect to the amenity areas being situated in the front, not at the
rear of homes along Lots 1 to 13, but confirmed that increased noise levels only were
discussed at the time of home closings. Mr. Scollard requested that proper fencing be
required along Lots 1 to 13 on Vivian Drive noting if the status quo remains,
homeowners may build their own fences of different sizes, colours and materials.
George Franklin addressed Council concerning Item 12 of Report #1 - Noise Fence
for Lots on West Side of Vivian Drive. Mr. Franklin advised he resides at 48 Vivian
Drive and was in attendance this evening to express concerns regarding the on -going
noise problems along Trulls Road between Vivian Drive and Billet Gate. Mr. Franklin
acknowledged the major improvements which have taken place along Trulls Road, but
noted the one thing that has not changed is the noise. He stated high volumes of
traffic from northeast Oshawa are using Trulls Road to access Highway 401 and that
new home construction will also compound traffic and noise and that the existing
fence and row of cedars does nothing to combat the noise. Mr. Franklin referenced a
document produced by D.G. Biddle & Associates Limited, Consulting Engineers which
discussed noise level guidelines and criteria in the context of Ministry of Environment
(MOE) requirements for Lots 1 to 13 on Vivian Drive suggesting options including
acoustical fences, berms, .setbacks or re- orientation of dwelling units should noise
levels exceeded 60 dBA for the outdoor amenity space. Mr. Franklin discussed the
results of a sound level study conducted in which levels exceeded the guidelines.
Mr. Franklin referenced Planning Report PSD- 044 -13 which stated the subdivision
agreement required the owners to advise the purchasers of the 13 lots that the
outdoor amenity area would be located in the front yard and /or the veranda area of the
dwellings. Mr. Franklin expressively stated that none of the 13 owners were ever
advised, either verbally or in writing, the amenity area would be at the front of their
homes.
Council Meeting Minutes - 8 - December 16, 2013
Mr. Franklin advised that currently there is a chain -link fence and some cedar hedges
that do not address the noise issue and feels that individual homeowners may build
their own fences in various designs and colours and the hedges on the outside will not
be maintained. Mr. Franklin requested Council's support to erect an acoustic fence
along Trulls Road.
Councillor Neal declared a pecuniary interest with respect to the delegation of Jo -Ann
and Peter Mian as he has a former client who resides in the area and left the Council
Chambers during discussion on this matter.
Peter and Jo -Ann Mian addressed Council concerning Correspondence Item D — 11
and Item 10 of Report #1 - Forced Road - 4826 Concession Road 6, Newtonville.
Mr. Mian stated he feels that Council does not fully understand the situation noting
they have asked for a tabling motion to allow Members of Council to personally tour
their property. Mr. Mian confirmed their intention has always been to have a
reasonable resolution to address their liability issues and referred Council to their
correspondence regarding staff recommendation (a).
Resolution #C- 422 -13
Moved by Councillor Trail[, seconded by Councillor Novak
THAT Council recess for ten minutes.
The meeting reconvened at 8:45 p.m. All members of Council were in attendance
following the recess.
COMMUNICATIONS
Resolution #C- 423 -13
Moved by Councillor Neal, seconded by Councillor Novak
THAT the communications to be received for information be approved, with the
exception of Correspondence Item I - 1.
M
1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated October 8, 2013
1 - 3 Kathy McLaughlin, Secretary, Bowmanville Santa Claus Parade
Committee, extending appreciation to all involved in making the 2013
Bowmanville Santa Claus Parade a great success and for permitting the
use of the old Fire Hall.
Council Meeting Minutes - 9 - December 16, 2013
1-4 Chris Belanger, Project Manager, Ministry of Transportation, advising of the
rehabilitation of the Canadian Pacific Railway Overhead - Bridge on Highway
35 in Pontypool beginning in the spring of 2014; indicating the project will
be performed in three stages and traffic flow will be maintained with a
single lane in each direction; advising that advance signing will be placed
on the mainline highway and on the side roads leading to Highway 35 at
least 10 days in advance of the work and local municipalities, school
boards, emergency services and local businesses will also be advised in
writing a minimum of 10 days prior to the closures once the construction
schedule is set; and, advising the project is scheduled to be completed in
the late fall 2014.
1-5 Christopher Harris, Municipal Clerk, Township of Scugog, writing to Debi
Wilcox, Town Clerk, Town of Whitby, advising that on December 2, 2013,
the Township of Scugog adopted the following resolution pertaining to Fair
and Efficient Representation — Durham Region Council:
"THAT this Committee receive Correspondence Number 535 -13 for
information.
AND THAT staff be authorized to send correspondence advising that the
Council of the Township of Scugog does not believe that representation by
population is the only factor to consider in determining what constitutes fair
and efficient representation and that it does not support the proposed
referendum question on the Region wide ballot."
1 - 6 Petra Schwirtz - Chair and Steve Simic, Director, Clarington Tourism
Marketing Board providing a Tourism Status Report — 2013 in Review.
1 - 7 Stacey Snow and the Free Durham from Fluoride Team, expressing
concern that the fluoride (hydrofluorosilicic acid) being added to drinking
water is harmful to health, polluting the environment and interfering with
freedom of choice; indicating that since 2001, 50 communities in Canada
have ended water fluoridation; and, inviting Members of Council to attend
an information night hosted by the Free Durham from Fluoride Organization
and the Unifor Durham Regional Environment Council on January 9, 2014,
at the Unifor Local 222 Union Hall, Oshawa, starting at 6:30 p.m.
Council Meeting Minutes _10- December 16, 2013
I- 1 Minutes of the Clarington Museums and Archives Board dated October 9
and November 13, 2013
Resolution #C- 424 -13
Moved by Councillor Woo, seconded by Councillor Neal
THAT the minutes of the Clarington Museums and Archives Board, dated October 9
and November 13, 2013, be received for information.
"CARRIED"
CORRESPONDENCE FOR DIRECTION
Correspondence Item D — 11 was received as a hand -out.
Resolution #C- 425 -13
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Correspondence Items D - 1 to D - 7 be approved as per the Agenda, with the
exception of Correspondence Items D - 4 and D - 5.
D - 1 Luc Vincent, Manager, Ontario Honours and Awards Secretariat, Ministry
of Citizenship and Immigration, advising that nominations are being
accepted for the Ontario Medal for Young Volunteers, an award to
recognize youth who understand the importance of volunteering and who
demonstrate leadership, initiative and perseverance, inspire others, and
improve the quality of life in their communities, province, country and the
world; and, indicating that nomination forms and additional information
about the Medal and other programs recognizing volunteers is available at
www .ontario.ca /honoursandawards. The deadline for submission is
January 15, 2014.
(Correspondence referred to the Municipal
Clerk to place information on the
Municipality's website)
D - 2 Natasha Bowes, Fundraising Coordinator, Autism Ontario, requesting that
April 2, 2014, be proclaimed as "World Autism Awareness Day ", as a
means of increasing public awareness about Autism Spectrum Disorder
(ASD) and the day -to -day issues faced'by people with autism and their
families.
(Proclaimed)
Council Meeting Minutes - 11 - December 16, 2013
D - 3 Carole Whelan on behalf of Flag Day, advising February 15, 2014, will
mark the 49th anniversary of the National Flag of Canada; and,
encouraging teachers and youth leaders to get involved in events to
celebrate National Flag of Canada Day.
(Proclaimed)
D - 6 David Sebastian Orsorio, URS Canada Inc., advising that URS has been
retained by the Ministry of Transportation (MTO) to undertake a Detail
Design and Class Environmental Assessment Study for the replacement
of the Highway 401 /Holt Road interchange; outlining the construction work
associated with the reconstruction project; indicating that the MTO is
seeking a noise exemption to Municipal By -law 2007 -071 to minimize the
potential safety hazards during construction to the traveling public and to
minimize the disruption to the high volume of daytime traffic to allow night
work and weekend work With no timing limitations (including statutory
Holidays) for the period May 1, 2014 to December 31, 2015.
(Exemption to the Municipality's Noise By-
law approved for the period May 1, 2014 to
December 31, 2015)
D - 7 Marion Saunders, President, Association of Hospital Volunteers —
Bowmanville, requesting permission to hold a fundraising tag day event on
May 30 and 31, 2014, in the Bowmanville and Newcastle areas and
indicating the event is one of their primary fundraising efforts for 2014 and
that proceeds will be'directed to ongoing support of patient needs in the
Lakeridge Health Bowmanville hospital.
(Tag days approved on May 30 and 31,
2014)
D - 4 John Windatt acknowledging the resounding success of the Bowmanville
off -leash dog park and requesting that Council start the process to
establish a second off -leash park to be located in Newcastle. Mr. Windatt
suggests that the off -leash park be located in the park behind the library
as the park sees little use, has ample parking available, few people would
be impacted, and having the park downtown would promote walking and
interaction between people and foster a sense of community.
Resolution #C- 426 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Correspondence Item D — 4 from John Windatt, requesting the establishment
of a second off -leash dog park be referred to staff; and
THAT a Public Meeting be held as part of the investigative process.
Council Meeting Minutes -12- December 16, 2013
D - 5 Lisa Roy, Chair, Orono BIA, expressing concern with the 2 -hour parking
restriction on Main Street and requesting that parking on Main Street be
extended to 3 hours.
Resolution #C- 427 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Correspondence Item D — 5 from Lisa Roy, Chair, Orono BIA, with respect to
extended hours of parking on Main Street, be forwarded to the Regional Municipality
of Durham.
"CARRIED"
Councillor Neal declared a pecuniary interest with respect to Correspondence Item
D - 11 as he has a former client who resides in the area and left the Council
Chambers during discussion and voting on this matter.
D - 11 Jo -Ann and Peter Mian, writing further to their correspondence of
November 8, 2013, providing a sequence of events regarding their request
for the Municipality to remove the Forced Road designation to their
property at 4826 Concession 6, Newtonville; expressing concern that
misinformation is being conveyed to Council and clarifying that concerns
regarding liability of the road predated their purchase of the property;
advising they are accepting of recommendation (a) outlined in Report
LGL- 012 -13 to "pass a by -law to close that portion of Concession Road 6
shown as Part 3 on Attachment 5 to this Report and convey its interest in
such land to Peter Andrew Mian "; and, requesting that Council support
that position.
Jo -Anne and Peter Mian submitting additional correspondence dated
December 12, 2013, providing a point -by -point response to issues outlined
in Report LGL- 012 -13, to assist Council with a decision to either support
recommendation (a) or to allow the matter to be tabled until the New Year
so that their Solicitor can represent their interests moving forward.
Resolution #C- 428 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Correspondence Item D — 11 from Peter and Jo -Ann Mian, be received with
thanks; and
THAT Peter and Jo -Ann Mian be advised of actions taken with respect to Item 10 of
Report #1.
"CARRIED"
Council Meeting Minutes -13- December 16, 2013
Councillor Neal returned to the meeting.
D - 8 Steve Hann acknowledging the death of Limba, Bowmanville Zoo's
elephant, and suggesting that elephant footprints be painted along the
road in downtown Bowmanville or her parade route as an honourable and
unique way to honour her life.
Resolution #C- 429 -13
Moved by Councillor Hooper, seconded by Councillor Traill
THAT Correspondence Item D — 8 from Steve Hann with respect to honouring
Limba, be referred to staff.
D - 9 J. R: Powell, Chief Administrative Officer, Central Lake Ontario
Conservation Authority ( CLOCA), writing to the Honourable Linda Jeffrey,
Minister of Municipal Affairs and Housing, advising that on November 19,
2013, CLOCA's Board of Directors adopted the following resolution
pertaining to Land Use Planning and Appeal System Consultation:
"THAT the CLOCA Board of Directors request the Province of Ontario to
remove the ability to appeal to the Ontario Municipal Board municipal
official plan and zoning bylaw amendments associated with the
implementation of provincially approved Source Protection Plans; and,
THAT this motion be circulated to Premier of Ontario, Minister of Municipal
Affairs & Housing, Minister of the Environment, Minister of Natural
Resources, Conservation Ontario, AMO, CTC Source Protection Region,
Region of Durham, Town of Ajax, Municipality of Clarington, City of
Oshawa, City of Pickering, Township of Scugog, Township of Uxbridge,
Town of Whitby, Ganaraska Region CA, Kawartha Region CA, Lake
Simcoe Region CA, Toronto & Region CA, Credit Valley CA."
Resolution #C- 430 -13
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the resolution from Central Lake Ontario Conservation Authority ( CLOCA), with
respect to Land Use Planning and Appeal System Consultation, be referred to the
Director of Planning Services.
"MOTION WITHDRAWN"
Council Meeting Minutes -14- December 16, 2013
Resolution #C- 431 -13
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the resolution from Central Lake Ontario Conservation Authority (CLOCA), with
respect to Land Use Planning and Appeal System Consultation, be endorsed.
"CARRIED"
D - 10 Susan Sheridan, Deputy CAO Clerk - Treasurer, Township of Killaloe,
Hagarty and Richards, writing to the Honourable Kathleen Wynne, Premier
of Ontario, advising that on December 3, 2013, the Township of Killaloe,
Hagarty and Richards adopted the following resolution pertaining to Limit
Industrial Wind Turbine (IWT) Projects:
"WHEREAS the Premier of Ontario has recently conveyed the
Government's desire to limit Industrial Wind Turbine (ITW) Projects to
communities that are willing hosts;
AND WHEREAS the Council for the Township of Killaloe, Hagarty and
Richards has received a clear message from its residents that they are not
willing to host IWTs in Killaloe, Hagarty and Richards;
AND WHEREAS the Council for the Township of Killaloe, Hagarty and
Richards has taken a consistent position on the issue of IWTs;
NOW THEREFORE BE IT RESOLVED THAT the Council for the Township
of Killaloe, Hagarty and Richards applauds the position taken by the
Premier and the Government;
AND THAT based on the consistent position of the Council for the
Township of Killaloe, Hagarty and Richards and the input received from the
community regarding IWTs, the Province of Ontario and specifically the
Ministry of Environment be now advised that the Township of Killaloe,
Hagarty and Richards is not a "willing host" for IWTs;
AND THAT this resolution be circulated to Premier Kathleen Wynne, as
well as to the Minister of Environment, Minister of Energy, Minister of Rural
Affairs, MP Cheryl Gallant, MPP John Yakabuski, and to all Ontario
municipalities for their support and endorsement."
Council Meeting Minutes -15- December 16, 2013
Resolution #C -432 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT the resolution from the Township of Killaloe, Hagarty and Richards, with
respect to Limit Industrial Wind Turbine (IWT) Projects, be endorsed.
U4 "T 7 Sol TA71i
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report December 9,
2013
Resolution #C- 433 -13
Moved by Councillor Woo, seconded by Councillor Trail[
THAT the General Purpose and Administration Committee Report of December 9,
2013 be approved, with the exception of Items #5, #10, #12, #13 and #14.
"CARRIED"
Item 13
Resolution #C- 434 -13
Moved by Councillor Woo, seconded by Councillor Traill
WHEREAS the Bowmanville Zoo has been unanimously recognized by the
Municipality of Clarington for their animal care and promotion and education of the
animal kingdom and as a animal rescue facility;
AND WHEREAS in 1989 the Bowmanville Zoo came into the possession of a rescued
Asian elephant named Limba;
AND WHEREAS Limba flourished through the loving care provided by Michael
Hackenberger, Bowmanville Zoo Manager & Curator; Dr. Wendy Korver, Veterinarian
and girlfriend to Limba; Robert Crawford, trainer, sidekick and trusted & loving friend;
and Anne "Annie" Wilson, grandmother figure;
AND WHEREAS Limba was a surrogate babysitter to Dirk and Kurt Hackenberger;
AND WHEREAS Limba was a fixture in and around Bowmanville and it was not
uncommon to see Limba strolling through downtown Bowmanville; .
Council Meeting Minutes -16- December 16, 2013
AND WHEREAS Limba was a great supporter and was present at such events as the
Terry Fox Run, MS Walk, on the bridge during the Highway of Heroes honouring our
fallen, Bowmanville Santa Claus Parade, and Valleys 2000 fundraiser;
AND WHEREAS The Municipality of Clarington and people around the globe have
embraced an elephant known as Limba;
AND WHEREAS Limba made her home at the Bowmanville Zoological Park in the
Municipality of Clarington for almost a quarter century;
AND WHEREAS Limba was a shining example for all to see that the interaction
between the animal kingdom and humans can be one of love and harmony and
inclusiveness and acceptance;
NOW THEREFORE BE IT RESOLVED THAT Limba be proclaimed as an Honourary
Citizen of the Municipality of Clarington;
THAT the Street Naming Policy of the Municipality of Clarington be waived to have an
appropriate street within the Schickendanz Development be named Limba Way; and
THAT the Hackenberger Family, Robert Crawford, Annie Wilson and the
Bowmanville Zoological Family be informed of this proclamation.
"CARRIED ON THE FOLLOWING
RECORDED VOTE:"
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Woo
Councillor Hooper
Councillor Neal
V/
Councillor Novak
Councillor Partner
✓
Councillor Traill
Mayor Foster
Item 12
Resolution #C- 435 -13
Moved by Councillor Neal, seconded by Councillor Traill
THAT a 2.75 metre acoustical fence be constructed at the rear of Lots 1 to 13 on
Vivian Drive; and
Council Meeting Minutes -17- December 16, 2013
THAT the Municipality seek to recover the costs from the developer.
"MOTION LOST LATER IN THE MEETING"
Resolution #C- 436 -13
Moved by Councillor Partner, seconded by Councillor Novak
THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting
be closed for the purpose of discussing a matter that deals with advice that is subject
to solicitor - client privilege, including communications necessary for that purpose.
The meeting reconvened in open session at 9:17 p.m.
The Mayor advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were
passed.
The foregoing Resolution #C- 435 -13 was then put to a vote and LOST ON THE
FOLLOWING RECORDED VOTE:
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Neal
Councillor Novak
Councillor Partner
Councillor Traill
Councillor Woo
Councillor Hooper
Mayor Foster
Resolution #C- 437 -13
Moved by Councillor Woo, seconded by Councillor Novak
THAT Report PSD- 072 -13 and Addendum to Report PSD - 072 -13 be received; and
THAT all interested parties listed in Addendum to Report PSD- 072 -13 and any
delegations be advised of Council's decision.
"CARRIED"
Council Meeting Minutes -18- December 16, 2013
Item #14
Resolution #C- 438 -13
Moved by Councillor Neal, seconded by Councillor Partner
WHEREAS in November 2012 Hydro One Networks Inc. submitted a Draft
Environmental Study Report for the Clarington Transformer Station Project on the
north west quadrant of Concession 7 and Townline Road which is located on the Oak
Ridges Moraine;
AND WHEREAS the Municipality and other commenting agencies found the ESR
document to be lacking in rigour compared to other ESR's and supporting background
information was not included in the documentation or available to the public;
AND WHEREAS for development and site alteration on the Oak Ridges Moraine it is a
requirement under the Clarington Official Plan (policy 4.4.39) to have an
Environmental Study peer reviewed;
AND WHEREAS additional work by Hydro One has been required by the Ministry of
Environment to address information gaps;
AND WHEREAS the recently released Long -Term Energy Plan "Achieving Balance"
identifies that the Ontario Power Authority will give greater consideration to local
priorities and acknowledges that the Clarington Transformer Station project is pending
a decision from the Minister of Environment on whether an individual Environmental
Assessment is required;
NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington request
Hydro One Networks Inc. to provide funding to the Municipality to have the
Environmental Study peer reviewed;
THAT the Minister of Environment be requested to "bump -up" the Clarington
Transformer Station project to.an individual Environmental Assessment; .
THAT this resolution be circulated to Premier Kathleen Wynne, Erin O'Toole, MP,
John O'Toole, MPP, Durham Region, CLOCA, and the CTC Source Water Protection
Committee for support; and
THAT all affected residents who have come forward to the Planning Services
Department be advised of Council's decision.
"CARRIED"
Council Meeting Minutes _19- December 16, 2013
Councillor Neal declared a pecuniary interest with respect to Item 10 of Report #1 as
he has a former client who resides in the area and left the Council Chambers during,
discussion and voting on this matter.
Item #10
Resolution #C- 439 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Jo -Ann and Peter Mian be instructed to remove the stop sign located at the end
of their driveway; and
THAT Staff advise Jo -Ann and Peter Mian that no action will be taken in response to
any of the options that they have presented to Council.
"CARRIED"
Councillor Neal returned to the meeting.
Councillor Hooper declared a pecuniary interest with respect to Item 5 of Report #1 as
the retail space could impact downtown Bowmanville where he owns property and left
the Council Chambers during discussion and voting on this matter.
Item #5
Resolution #C- 440 -13
Moved by Councillor Woo, seconded by Councillor Trail[
THAT Report PSD- 075 -13 be received;
THAT the applications to amend the Clarington Official Plan and Zoning By -law 84 -63,
submitted by 668390 Ontario Ltd. (Kaitlin Corporation) to permit a drive - through
restaurant, a restaurant, a bank with a drive - through and two office buildings, one with
ground floor retail and restaurant uses continue to be processed; and
THAT all interested parties listed in Report PSD- 075 -13 and any delegations be
advised of Council's decision.
"CARRIED"
Councillor Hooper returned to the meeting.
Council Meeting Minutes -20- December 16, 2013
STAFF REPORT(S)
There were no Staff Reports considered under this Section of the Agenda.
UNFINISHED BUSINESS
Resolution #C- 441 -13
Moved by Councillor Novak, seconded by Councillor Neal
THAT the presentation by Margaret Clayton, Chair and Ted Baker, Vice - Chair,
Energy- From - Waste, Waste Management Advisory Committee (EFW -WMAC) —
Annual Report, be received with thanks; and
THAT Council extend their appreciation to all members of the Energy- From - Waste,
Waste Management Advisory Committee for their efforts in this regard.
"CARRIED"
Resolution #C- 442 -13
Moved by Councillor Hooper, seconded by Councillor Novak
THAT the delegation of Sandy Archibald, Vice -Chair and Steve Simic, Director,
Clarington Tourism Marketing Board — Tourism Status Report — 2013 in Review
be received with thanks; and
THAT the request for the completion of the Comprehensive Long -Term Tourism
Marketing Strategy and for an additional staff member to address tourism in the
Communications and Marketing office be referred to the 2014 Budget process.
"CARRIED"
BY -LAWS
Resolution #C- 443 -13
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By -laws 2013 -104 and 2013 -105
2013 -104 Being a By -law to stop up and close and to authorize the conveyance of a road
allowance
Council Meeting Minutes -21 - December 16, 2013
2013 -105 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the Municipality of Clarington (West Diamond Properties Inc. and Players
Business Park Ltd.); and
THAT the said by -laws be approved.
"CARRIED"
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
Councillor Hooper advised that Lafarge has donated equipment to clean up debris
along the nature trails, noting the Ridge Runners Snowmobile Club is concerned that
Lafarge is left with a huge bill. Mayor Foster indicated that the matter could be
brought to the Region's attention.
Councillor Hooper read a congratulatory letter from a resident expressing appreciation
to the Municipality for partnering with Lakeridge Health to provide indoor space for
their Cardiac Rehabilitation Program.
Councillor Hooper and Councillor Neal stated pecuniary interests earlier in the
meeting, refrained from voting on the Confirming By -law and left the Council
Chambers during discussion and voting on the Confirming By -law.
CONFIRMING BY -LAW
Resolution #C- 444 -13
Moved by Councillor Novak, seconded by Councillor Partner
THAT leave be granted to introduce By -law 2013 -106, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 16th day of December, 2013; and
THAT the said by -law be approved.
"CARRIED"
Councillor Hooper and Councillor Neal returned to the meeting.
Council Meeting Minutes -22-
ADJOURNMENT
Resolution #C- 445 -13
Moved by Councillor Partner, seconded by Councillor Neal
THAT the meeting adjourn at 9:52 p.m.
"CARRIED"
MAYOR
December 16, 2013
MUNICIPAL CLERK
SUMMARY OF CORRESPONDENCE
January 13, 2014
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1 - 1 Minutes of the Agricultural Advisory Committee of Clarington dated
December 12, 2013 (Copy attached)
1 - 2 Minutes of the St. Marys Cement Community Relations Committee
dated November 26, 2013 (Copy attached)
1 - 3 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated November 12, 2013 (Copy attached) .
1 - 4 Minutes of the Clarington Museums and Archives Board dated
December 11, 2013 (Copy attached)
1-5 Jim Richards writing to Linda Laliberte, CAO and Members of the
Ganaraska Region Conservation Authority (GRCA), extending
appreciation for endorsing guidelines prohibiting logging operations on
GRCA lands between April 1 and July 31 of any given year; thanking
Clarington Council for endorsing his call to action following his
October 21St delegation, and in particular, thanking Councillor Partner
for her dedication to a speedy resolve of outstanding issues; and,
reminding Members of the Board of their responsibility to the public in
managing renewable resources and protecting and enhancing natural
resources.
1 - 6 Sandra Kranc, City Clerk, City of Oshawa, advising Council that on
December 16, 2013, Oshawa City Council adopted the following
resolution pertaining to E -bike Community Consultation and
Recommendation:
"1. THAT based on Report CS -13 -106 dated November 27, 2013,
summarizing research and feedback obtained from the community
and stakeholders, the City amend relevant by -laws as necessary to
safely integrate a -bikes on recreational trails and to prohibit the use
of a -bikes on sidewalks; and
2. THAT staff develop a communication and awareness strategy to
educate and engage the community on the responsibilities and
proper use of e -bikes in the community and include the cost of such
strategy as part of the 2014 Community Services Operating Budget
submission; and
Summary of Correspondence -2 - January 13, 2014
3. THAT a copy of this report be sent to area municipalities for future
consideration in the development of a consistent policy with respect
to the use of a -bikes throughout Durham Region."
1-7 Christopher Harris, Municipal Clerk, Township of Scugog, writing to the
Honourable James J. Bradley, Minister of the Environment, advising
that on December 9, 2013, the Township of Scugog adopted the
following resolution pertaining to Commercial Fill and Excess Soil
Management:
"THAT the regulation of commercial fill is important for the safety and
wellbeing of residents and represents good land stewardship practice;
AND THAT the Council of the Township of Scugog has taken action to
deal with the issue of commercial fill through the lobby for regulation,
negotiation with operators, scientific research, enforcement and court
actions;
AND THAT the Council of the Township of Scugog supports the City of
Toronto's efforts to regulate and oversee excess soil management;
AND THAT the Council of the Township of Scugog reiterates its call for
the Province to enact regulations to ensure that excess soil placement
is provincially regulated in a manner that is consistent across the
province and in accordance with the provisions of the Environmental
Protection Act;
AND THAT a copy of this resolution be forwarded to the Ministry of the
Environment, Association of Municipalities of Ontario (AMO), Ontario
Stone, Sand and Gravel Association (OSSGA), Residential and Civil
Construction Alliance of Ontario (RCCAO) and all municipalities in the
Greater Toronto Area."
1 - 8 Todd Case, Warden, County of Lambton, writing to the Honourable
Linda Jeffrey, Minister of Municipal Affairs & Housing, advising that on
November 27, 2013, the Corporation of the County of Lambton
adopted the following resolution pertaining to the requalification of
Municipal Building Officials:
"WHEREAS, municipal building officials are the main practitioners of
the Ontario Building Code (OBC) and use the OBC on a daily basis in
the carrying out of their duties;
AND WHEREAS, Bill 124 that passed in 2005 required all municipal
building officials to undertake a series of qualification exams;
Summary of Correspondence -3 - January 13, 2014
AND WHEREAS, a subsequent regulation 332/12 (knowledge and
maintenance examinations) requires our already qualified officials to
requalify, by taking a similar series of qualification exams again;
AND WHEREAS, this requalification process will provide municipalities
with financial hardships in terms of registration costs, mileage costs,
days away from.the office to undertake their regular duties in
performing timely inspections that is expected by the building industry;
AND WHEREAS, municipal building officials acknowledge the need to
stay current with legislation and to undergo necessary training to do
so;
AND WHEREAS, the builders and home owners will suffer slower
response time for building permits and inspections until .all of the
building officials are qualified;
NOW THEREFORE, The Corporation of the County of Lambton, in
support of the Southwestern Chapter of the Ontario Building Officials
Association resolves:
THAT any amendments to the OBC include provisions for training
opportunities rather than requalification examinations as the means by
which building officials remain current of changes to the OBC.
THAT municipal building officials, as the primary practitioners of the
OBC, receive the same treatment as plumbers, electricians,
professional engineers and architects with regards to exemption from
requalification.
THAT the negative impact and delays that Ontario regulation 332112
will have on the issuance of permits, inspections and response times
to inquiries by municipal building officials should be taken in to
consideration.
THAT municipalities and taxpayers be spared the cost of `knowledge
maintenance examinations' under the proposed amendment to the
OBC which will provide undue hardship to municipalities through lost
productivity, early retirement and costs associated with the 13
categories of examinations required by fully qualified inspectors."
Summary of Correspondence -4 - January 13, 2014
1-9 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham, forwarding copies of the following documents,
in accordance with the Notice of Approval to Proceed with the
Undertaking regarding the Amended Environmental Assessment for
Durham and York Residual Waste Study, Condition 3 Public Record:
• Letter to the Ministry of the Environment dated November 27,
2013, regarding Submission of the September 2013 Complaint
and Inquiry Logs
• Durham York Energy Centre Project Team Log (September
2013)
• Letter to the Ministry of the Environment dated December 9,
2013, regarding Submission of the October 2013 Complaint and
Inquiry Logs
• Durham York Energy Centre Project Team Log (October 2013)
• Letter to the Ministry of the Environment dated December 9,
2013, regarding Submission of the Durham York Energy Centre
Ambient Air Monitoring 2nd and 3rd Quarterly Reports
• Quarterly Ambient Air, Quality Monitoring Report for the Durham
York Energy Centre — May -June 2013 (Q2) (November 29,
2013)
• Quarterly Ambient Air Quality Monitoring Report for the Durham
York Energy Centre — July- September 2013 (Q3)
(November 29, 2013)
• Letter from the Ministry of the Environment dated October 24,
2013, regarding Submission of Third Party Independent Audit
Plan — Operations Phase
• Letter to the Ministry of the Environment dated October 1, 2013,
regarding Submission of Third Party Independent Audit Plan —
Operations Phase
• Durham York Energy Centre Operations Phase Audit Plan; and
advising that the documents are also available on the EFW project
website at http:// www. durhamyorkwaste.ca /proiect/efw- committee.htm
1 - 10 Ontario Federation of Snowmobile Clubs (OFSC) Media Release
clarifying that despite persistent rumours and considerable
misinformation throughout the fall, all OFSC Prescribed Trails
presently operated under existing land use agreements on Crown
Lands used by Ontario Hydro will remain in place for this winter and
will be available as soon as local snowmobile clubs have them ready
for riding.
Summary of Correspondence -5 - January 13, 2014
1- 11 Andre Marin, Ombudsman Ontario, forwarding two copies of his
Annual Report on Investigations of Closed Municipal Meetings for the
period September 12, 2012 to August 31, 2013, conducted by the
Open Meeting Law Enforcement Team (OMLET) to raise awareness of
the open meeting requirements and best practices; advising that
during this period, 243 investigations were handled by OMLET;
forwarding pocket -sized cards for Council members that include "best
practices for closing meetings "; and, advising that the report and other
information about municipal investigations can be found at
www.ombudsman.on.ca.
1-12 Roger Anderson, Chair and CEO and Garry H. Cubitt, Chief
Administrative Officer, Regional Municipality of Durham, advising that
2014 is the 40th Anniversary of the creation of the Region of Durham;
indicating that on January 7, 2014, the celebration was launched with
an unveiling at Regional Headquarters, anniversary announcements
and the debut of the new 40th anniversary Durham video and
webpages on the www.durham.ca site; and, extending an invitation to
everyone across the Region to "Join the Celebration" by attending the
40th Anniversary Open House on June 26, 2014, from 5:00 p.m. to
9:00 p.m. at the Regional Headquarters* for a community event with
displays, a barbeque, cake and fun for the whole family.
1 - 13 The Honourable Jim Bradley, Minister of the Environment, writing to
Doug Magee, Environmental. Planner, Hydro One Networks Inc.,
advising that he has received requests from interested parties for
Hydro One Networks Inc. to be required to prepare an individual
environmental assessment for the proposed Clarington Transformer
Station Class Environment Assessment; advising that an individual
environmental assessment is not required but that he is imposing
certain conditions on the project; and, indicating that interested parties
have been advised of the reasons for this decision. (Copy attached)
1 - 14 Tyler Drygas, Consultant Senior Environmental Planner, URS,
advising that URS Canada Inc. was retained by the Ontario Ministry of
Transportation (MTO) to undertake a Preliminary Design and Class
Environmental Assessment Study for the rehabilitation and widening
requirements for Highway 401 from Courtice Road to the Durham
Regional Boundary (East Townline Road); indicating that a
Transportation Environmental Study Report (TESR) has been
prepared to document the transportation problems and opportunities,
the generation, assessment and evaluation of alternatives, the
Recommended Plan for improvements, summary of potential
environmental effects and proposed mitigation measures and
Summary of Correspondence -6 - January 13, 2014
summary of consultation undertaken; enclosing the "Notice of Study
Completion and Transportation Environmental Study Report
Submission "; and, indicating that the TESR will. be available for public
review from January 10 to February 10, 2014, at various locations
including the Municipal Clerk's Department and the Clarington Public
Library, Bowmanville and Newcastle Branches.
CORRESPONDENCE FOR DIRECTION
D - 1 Sandi Graham- McWade, President, Durham Down Syndrome
Association (DDSA), requesting that March 21, 2014, be proclaimed
"World Down Syndrome Day ", to raise awareness of what Down
Syndrome is, what it means to have Down Syndrome and how
people with Down Syndrome play a vital role in our lives and
communities; and, advising that the date of March 21St has been
chosen to recognize the extra 21St chromosome that each person
with Down Syndrome has in their cell structure.
(Motion to Proclaim)
D - 2 D. Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, advising that on December 11, 2013,
Regional Council adopted the following resolution pertaining to
correspondence from the Municipality of Tweed regarding exotic
animals:
"THAT the Correspondence dated November 4, 2013 from the
Municipality of Tweed, with respect to petitioning the Federal and
Provincial Governments to legislate law to prohibit the sale, the
keeping, the exhibition and the transportation of exotic, wild and non -
domestic animals within the Province of Ontario and the Dominion of
Canada, be received for information and forwarded to the local area
municipalities for their consideration."
(Motion to refer correspondence to
the Municipal Clerk)
D - 3 Lou DeVuono, Founder & Executive Director, Heroes Highway Ride
& Rally Association, questioning whether the Municipality would be
interested in hosting the 2014 Heroes Ride & Rally on June 7, 2014;
advising the ride is anticipated to start at CFB Trenton with
approximately 2500 bikes participating; and, indicating that the event
has become Canada's largest "Support the Troops" initiative
welcoming riders from across Canada, the United States, Britain,
Israel and Australia.
(Motion to refer correspondence to
staff)
Summary of Correspondence -7 - January 13, 2014
D - 4 Sandy Archibald, Archibald Orchards & Estate Winery, Cider House
Golf, writing further to the presentation by the Clarington Tourism
Marketing Board (CTMB) to Council on December 16, 2013,
regarding their request for funding and staffing to prepare a Tourism
Plan for Clarington; advising of an opportunity through Central
Counties Tourism to share the cost in preparing the plan; and,
forwarding the proposal and budget for the plan.
(Motion to refer correspondence to
the 2014 budget deliberations)
D - 5 Kathleen Wynne, Minister of Agriculture and Food advising that
applications are being accepted for the 2014 Premier's Award for
Agri -Food Innovation Excellence Program, a program to recognize
and foster the spirit of innovation that thrives in Ontario's agricultural
sector and encourages the development of rural communities, farms,
agri -food processors and agri -food organizations by adding value to
existing products, creating jobs and driving economic growth;
forwarding the 2014 Program Guidebook and Application form
providing details on eligibility, innovation categories, assessment
criteria and the application and selection process; and, requesting
Council to encourage outstanding agriculture and agri -food
innovators to submit an application by 5:00 p.m. on February 28,
2014.
(Motion to refer correspondence to
the Municipal Clerk to place on the
Municipal website)
D - 6 Chris Bobyk, Forrest Group, requesting a further postponement to
their application to amend the Official Plan and Zoning By -law for
105 Queen Street East from the General Purpose and Administration
Committee (GPA) meeting of January 14, 2014, to the February 3,
2014, GPA meeting to allow sufficient timing for completion of an
updated Noise Study Report and the Addendum Staff Report.
(Motion to approve deferral of
application to February 3, 2014,
General Purpose and Administration
Committee Meeting)
Summary of Correspondence -8 - January 13, 2014
D - 7 Terry Horner, CAO /Clerk, Township of Mulmur, writing to the
Municipal Property Assessment Corporation (MPAC), advising that
on December 11, 2013, the Township of Mulmur adopted the
following resolution pertaining to prior years' assessing of properties:
"THAT WHEREAS the Municipal Property Assessment Corporation
(MPAC) is able to, and routinely adjusts assessed values for tax
purposes for the current year and for up to two prior years on
properties where development has occurred and a building permit
has been obtained, and where severances have been granted;
AND WHEREAS the Township has discovered several instances
where development has occurred where no building permit has been
obtained and has provided proof of the existence of the development
(including photographs) and requested that MPAC retroactively
assess those properties in the same manner and for the same time
periods;
AND WHEREAS requests for re- assessment sent in by the
Township as much as 20 months ago have not been dealt with, and
MPAC has advised that requests made in the summer of 2013 are
`too late' to allow a re- assessment for 2013;
AND THAT the Township has been advised that the re- assessments
will only apply to the 2014 taxation year (if indeed they are re-
assessed in 2014) and may not be applied to the two previous years,
resulting in a loss of tax revenue to not only the Township but also
the County of Dufferin and the School Boards for at least one
taxation year (despite the fact they have been identified as
existing /occupied in a previous year) and for as much as three years
in situations where the building(s) have existed for that length of time
but have never been assessed;
AND WHEREAS this appears to reward those who choose not to
obtain building permits, not only because the payment of taxes is
deferred (if not avoided entirely) but also because interest charges
on the previous years' taxes are not applied and because
developments are not being assessed in the same manner and for
the same time periods as buildings for which building permits have
been obtained;
AND WHEREAS the onus should not be on the municipality to prove
when such buildings were constructed but rather, on the landowner
in such situations;
Summary of Correspondence -9 - January 13, 2014
NOW THEREFORE BE IT RESOLVED THAT the Township advise
MPAC that it is entirely inappropriate and unacceptable to not
immediately and retroactively assess a building that has been
erected without a building permit for the current year and up to two
prior years (depending on when it was built and occupied), when
such is the norm for buildings built with building permits;
AND THAT MPAC be requested to automatically and immediately re-
assess all properties once the improvements have been discovered
and apply the resulting increase to the current year and for the two
previous taxation years;
AND THAT the onus be placed on the landowner to prove that the
building has not existed for that entire time period;
AND THAT this resolution be forwarded to the County of Dufferin
and area School Boards (who also lose out when lands are not
assessed as they should be), to the other municipalities in Dufferin
County, to MPP Sylvia Jones, and to the Association of
Municipalities of Ontario (AMO)."
(Motion for. Direction)
D - 8 Kathryn M. Lawson, Deputy Clerk, Town of Fort Frances, writing to
the Honourable Kathleen Wynne, Premier of Ontario, advising that
on December 9, 2013, the Town of Fort Frances adopted the
following resolution pertaining to support for proposed billing model
for Police Services:
"WHEREAS, the Ontario Provincial Police are proposing a new
billing model for charging municipalities for policing services, starting
in 2015;
AND WHEREAS, the current billing model is a deployment model, in
which cost recovery is based on a percentage of detachment
workload, actual detachment staffing levels, wages, benefits, and a
cost recovery_ component for other expenditures;
Summary of Correspondence -10 -
January 13, 2014
AND WHEREAS, the new methodology would charge each
municipality a flat $260 per household fee for the base costs related
to providing police services, plus a variable charge for each call for
service in that municipality. The rationale for this is that there is a
base fixed cost for providing police services that must be borne by all
participating municipalities, regardless of the number of calls for
service that the OPP responds to in each municipality. The OPP
have advised that 73% of their costs are fixed (i.e. base costs) and
27% are variable;
AND WHEREAS, there is a wide divergence in per household costs
for policing across Ontario;
AND WHEREAS, some municipalities in Ontario are paying
excessive per household costs for policing such as the Town of Fort
Frances at $670.92;
THEREFORE BE IT RESOLVED THAT the Province of Ontario and
Premier Wynne support,the proposed billing model change or a
model for policing that ensures an equitable distribution of cost
sharing for all municipalities and unorganized territories in Ontario;
AND FURTHER THAT this resolution be forwarded to the
Honourable Kathleen Wynne, Premier of Ontario, The Honourable
Madeleine Meilleur, Minister of Community Safety & Correctional
Services, The Honourable John Gerretsen, Attorney General of
Ontario and all other municipalities in Ontario."
(Motion for Direction)
D - 9 John R. O'Toole, MPP, Durham, requesting Council's support of a
Private Members' Bill to increase fines and institute demerit points
for those found guilty of distracted driving; advising this Bill has
passed second reading in the Legislature and that he supports this
effort to enhance road safety; indicating that he is aware of at least
one petition in support of this initiative that has already gained
thousands of signatures; and, requesting that Council consider
endorsing the following resolution:
"WHEREAS the advent of smartphones and other handheld devices
has made the issue of distracted driving one with significant road
safety consequences;
AND WHEREAS the use of a handheld device while behind the
wheel of an automobile increases the probability of having an
accident by 23 times;
Summary of Correspondence - -.11 -
January 13, 2014
NOW AND THEREFORE BE IT RESOLVED THAT the Council for
the Municipality of Clarington supports the bipartisan efforts of a
number of MPPs at the provincial legislature to amend the HighwaX
Traffic Act and regulations to include demerit points as one of the
consequences flowing from a conviction for distracted driving and
request that the Minister of Transportation take immediate action to
address this issue;
AND THAT a copy of this resolution be sent to the Premier, the
Minister of Transportation, and all local area MPPs.
(Motion for Direction)
D - 10 Preet Khurana advising that the deadline for submission of public
comments for the Clarington Wind Farm project is January 17, 2014;
expressing concern that due to timing of the EBR posting, which
occurred during the holiday season when residents were impacted
by the ice storm and resulting power outages, the community is
struggling to meet-the January 17th deadline to make meaningful and
detailed comments based on the finalized reports; indicating the
proponent has made amendments to the majority of the fourteen
initial reports in excess of 1,400 pages in total; and, requesting
Council's assistance in requesting that the Ministry of the
Environment extend the public comment window to a later date.
Mr. Khurana indicated that the community would be very grateful if
Council could reiterate their position on the proposed wind farm
within the public comment window.
(Motion for Direction)
I -1
AGRICULTURAL ADVISORY COMMITTEE of CLARINGTON MEETING
THURSDAY, Dec 12th, 2013
MEMBERS PRESENT
REGRETS:
STAFF:
GUESTS:
Brenda Metcalf
Don Rickard
Les Caswell.
Jenni Knox
Gary Jeffery
John Cartwright
Ted Watson
Mary Ann Found
Eric Bowman
Tom Barrie, Mark Bragg, Councillor Partner
Faye Langmaid
Charles Stevens, Wilmot Orchards; Mayor Foster
Ted welcomed all to the meeting, everyone introduced themselves.
Adoption of Agenda
013 -27 Moved by Eric Bowman, seconded by Donald Rickard
"That the Agenda for December 12, 2013 be adopted"
CARRIED
Approval of Minutes
013 -28 Moved by John Cartwright, seconded by Les Caswell
"That the minutes of the,November 13th, 2013 meeting be approved
CARRIED -
Presentations:
Charles Stevens from Wilmot Orchards is a representative to a number of agencies,
national and international on the affects of pollinators and pesticides. In his opinion the
news regarding the collapse -of the., bee - population has. been exaggerated and used to,
advance the environmental lobby against pesticide companies. The number of colonies
of bees in Ontario and Canada is rising. In Ontario there were 80,000 hives in 2000 and
in 2012 there are 100,000 hives. Mainly the hives are used by the horticultural sector of
agriculture (blueberries, strawberries, raspberries).
There are a couple of specific issues that contributed to the large bee deaths in 2012.
The spring came early (March) and then a cold period occurred in April /May, plus the
honey production was very good and some producers had over harvested the honey not
leaving enough to overwinter the hives. Varroa mites are a contributing factor. The
Varroa mite is a parasite that feeds on the blood of honey bees and reproduces on the
developing bee brood. An increased Varroa mite infestation weakens bees and could
lead to a devastating colony loss during the stressful wintering period. The removal of
hedgerows (foraging locations) is another factor for wild bees.
Agricultural Advisory Committee of Clarington December 12 th, 2013
Charles provided a number of background papers which can be accessed at the
following websites: (or cut and paste the www address),
http: / /www.cropIifeamerica.org /pesticide - issues /protecting -our- pollinators
www.croplife.ca /wp- content /uploads /... /Summary- BMPs -10- slides.pdf
www. croplife.ca /.../ Facts - About - Honey- Bee- Losses_EN GLISH—FINAL—...
http: / /www. croplife. com /management/ stewardship /baver- others - implicate - varroa - mites-
in- overwinterinq- bee - losses/
Neonicotinoids is a pesticide being blamed for the collapse of the honey bee population
by groups like the Pesticide Action Network. This network is large and aligned with the
Sierra Club and other international environmental groups. They have been successful
in have neonic's banned in Europe for 2 years as a "research project ". Unfortunately
this is more of a political decision than one based in science. The evidence does not
point to colonies dying.
Neonicotinoids are over 20 years old as a pesticide type. They are under evaluation by
Canada and the US jointly. Pesticides are evaluated every 5 years by PMRA.
The Health Canada Pest Management Regulatory Agency (PMRA) is responsible for
pesticide regulation in Canada. Created in 1995, this branch of Health Canada
consolidates the resources and responsibilities for pest management regulation.
Pesticides are stringently regulated in Canada to ensure they pose minimal risk to
human health and the environment. Under authority of the Pest Control Products Act,
Health Canada:
• registers pesticides after a stringent, science -based evaluation that ensures any
risks are acceptable;
• re- evaluates the pesticides currently on the market on a 15 -year cycle to ensure the
products meet current scientific standards; and
• promotes sustainable pest management.
Health Canada also promotes and verifies compliance with the Act and enforces
situations of non compliance warranting action. Our programs and initiatives look to
improve the regulatory process and provide Canadians pest control products and
strategies with acceptable risk and value. Health Canada is committed to providing an
open, transparent and participatory process for pesticide regulation..
http : / /www. hc- sc.qc.ca /ahc -asc/ branch -d irgen /pm ra -arla /index -eng. php
In my search to find the websites there was this comment I came across which appears
to sum up what Charles was speaking about. "I'm worried about the coming war on the
way agriculture is done. There's a dangerous disconnect between agriculture and the
public and it could threaten many of the ways agricultural business is conducted."
In many ways, this fight is already underway. For years, various special interest groups
have spread their opinion that biotech crops are bad (despite scientific evidence to the
contrary). In a similar manner, the regulations regarding farming near waterways and
application procedures are becoming stricter.
Agricultural Advisory Committee of Clarington December 121h 2013
To combat these potential threats, it will be important to not only keep up with any
activities in your areas regarding these topics, but stay in regular touch with your local,
state and national trade groups. Otherwise, the problem will undoubtedly get worse
before it gets better.
Bees are considered to be livestock.
Business Arising from Minutes
Incubator Site for Food Production or similar Co -ops
As a follow -up to the discussion on the Colborne site it was requested that a resolution
be prepared requesting Durham Economic Development to investigate the same type of
facility for Clarington. As part of the background research the Northumberland
Economic Development office was contacted to determine the basis for the facility. Joe
Mullin — Operations Manager Ontario Agri -Food Venture Centre provided the following
responses in italics.
In your market study for this facility, did- you include the agricultural area of
Durham and would this facility be available to the agricultural community in
Clarington? (in other words if there are two of them would it defeat the purpose)
Yes, the BRE study that was conducted included the agricultural community in
Durham.
2. Not having seen the facility what is it really? Cold storage? Kitchen areas for
value added products (like jams, sausages)? Etc?
The facility wilf have limited cold storage, limited frozen storage, a commercial
kitchen, processing equipment, pasteurizing, packaging, labeling and limited quick
freezing. We are a niche facility and able to handle smaller quantities of product. We
will have the ability to pack 50 -75 cases of product, not hundreds, freeze hundreds
of pounds of product, not thousands to give you an idea of our capabilities.
3. Would the committee members that are interested be able to tour the facility?
Once the facility is up and running, arranging a tour, given advanced notice, will
never be an issue.
John Cartwright indicated that the facility is 15,000 sq. ft., the production space rents for
$50 hr, the freezers are $3 /sq. ft. The budget is $650,000 for construction, roof solar
system, regional farmer's market, tie in with local schools and colleges for training food
workers. It will open next year and is assumed to pay for itself within 30 months if the
utilization is as anticipated.
After some discussion it was determined that a resolution was not necessary at this
time. A tour of the site will be scheduled in 2014 when the site is open.
Agricultural Advisory Committee of Clarington December 12', 2013
Comments on Port Granby Tour
Members attending found it interesting. It is a major construction project within an
agricultural area and the final uses of the site as they are rehabilitated should enhance
the area along the waterfront. Keeping the surrounding lands free of invasives during
the construction will be a challenge.
Correspondence and Council Referrals
Suggestions of candidate names (representing agriculture) for the Sustainability
Committee as requested by the GPA resolution were discussed. The terms of reference
and request had been circulated to the committee in advance of the meeting. The Mayor
provided the reasoning for the request with agriculture as the major economic driver in
Clarington having its perspective at the table is very important. Names suggested were:
Ian Kruis, Donald. Rickard, Lisa Robinson and Judi Stevens. These people will be
contacted by the liaison for the Sustainability Committee to determine their interest in
serving on the sustainability committee and will go forward to Council from Clerk's. The
Mayor thanked the committee for their input.
Liaison Reports
DAAC — No report
DRFA — DRFA —next meeting is Tuesday evening the guest speaker will be Matt Setzkorn
the acting executive director of the Ontario Farmland Trust.
January 8th, Farm Connections has a workshop in Scugog from 9:30 a.m. to 4:00
regarding media training, cost is $20 a separate session with Prof. Wes Jamieson.
April 1,.2, 3 will be Farm Connections, if you would like to volunteer please let Brenda
know. This year there will be media packages, volunteers are needed in specific areas
of expertise to be on call if the media would further aspects on a particular area of
farming or in relation to a specific commodity group.
October 16th, 2014 — Farm Connections is working on a gala as a celebration of
agriculture. Three purposes to recognize outstanding farmers, educate and as a
fundraiser, the goal is $25,000.
CBOT — Laura Wood had provided an e -mail concerning the desire of CBOT to host an
Agriculture Summit; similar in format to the Energy Summit. They are looking for topics
and speakers. Suggestions were made regarding some prominent young people from
this community that no longer live here being invited back to present. Don will work with
Laura to help organize the event in early March.
Future Agendas
February- Gord and Garry Geissberger about their portable cider operation
Martin Vroegh from St. Mary's on the pond algae and low carbon fuels has been invited.
Meg Morris from Covanta has been invited and also the suggestion of a tour once the
building is closed in.
Suggestion that when the federal boundaries change the MP for the Ward 4 area be '
invited.
Agricultural Advisory Committee of Clarington December 121h, 2013
Follow -up on Northumberland co -op tour.
Other Business
Mary Ann Found was congratulated on her award that was presented at the Royal Winter
Agricultural Fair for Women of Excellence in Agriculture from the Federated Women's
Institutes of Ontario. Mary Ann will be honoured at Council as well as this is a significant
achievement and very well deserved.
Members were informed about the Trees for Rural Roads receiving a Watershed Award.
John Cartwright moved for Adjournment.
Next Meeting January 9th, 2014, 7:30pm. January — Cindy Strike on the Westside Creek
development.
Agricultural Advisory Committee of Clarington December 121h, 2013
1 -2
St. Marys Cement Community Relations Committee
Meeting Minutes
Tuesday November 26, 2013
6:00 p.m. — St. Marys Cement Plant, Bowmanville
In attendance: Cristina Hodgins, Human Resources, St. Marys Cement
Ruben Plaza, Environmental Manager, St. Marys Cement
Leslie Dunn, Wilmot Creek Homeowners Association
Dave Veenstra, Port Darlington Community Association .
Cindy Strike, Municipality of Clarington
Cherisse Diaram, Quarry EIT, St. Marys Cement
Ernie Hamilton, Quarry Supervisor, St. Marys Cement
Fabio Garcia, Operations Manager, St. Marys Cement
Regrets: Rick Rossi, Port Darlington Community Association
Glenda Gies, Port Darlington Community Association
Willie Woo, Member of Municipality of Clarington Council
Martin Vroegh, Director, Environmental Affairs
1. Minutes from August 27th, 2013 meeting adopted
• moved by Dave Veenstra
• seconded by Cindy Strike
2. Agenda for November 26th, 2013 CRC meeting presented and adopted
• by Leslie Dunn
• seconded by Ruben Plaza
3. Review of Community Concerns
35
30
25
N
G
n 20
a
E
0
U
c 15
10
Community Complaints Log
a8lasting
WDust
oplume
Ndse
■ Other
oTotal
a) 6 complaints received between August 28th and November 26th, 2013:
• 2 regarding Blasting (odor);
• 2 regarding Plume;
• 1 regarding Dust;
• 1 regarding Odor; and
• 2 additional communications.
'As brought up at the April 23rd meeting, the addresses from which the complaints were
received were recorded.
b) Blasting Complaints
• As much as possible, we blast based on wind direction and wind speed
• Lack of favourable winds at regular blasting times of Tuesdays and Thursdays at 2pm
have resulted in blasts being moved around to other days of the week
• November 8th blast was delayed due to highly unfavourable weather conditions but
had to be detonated at 3:30pm as it was already primed
• This should be included in community newspaper which currently lists only Tuesday .
and Thursday at 2pm as blasting times
c) Plume Complaints
• One complaint received from MOE while within the St Marys Cement area due to
highly visible plume
• Plume becomes more visible when 1) the ATOX is not running and 2) the changing
weather conditions cause condensation of water within the plume — this is a "steam
plume"
d) Dust Complaints
• A resident of Cedar Crest Beach Road complained about black dust on shoes
travelling from the coal stockpiles
• A visit'to the house showed no dust accumulation on window sills or surfaces other
than in the grass around an outdoor fire pit which may have been the source of the
dust
• No dust accumulation concerns were expressed by the nearby neighbours
e) Odor
• Odor complaint received from Hwy 2 and Bennet Road area about an odor that
smelled of manure and some unknown smell
4. Environmental Results
a) The PM10 monitoring station and dust fall sampler locations were reviewed and are as
follows:
Sample Station
Location _
Monitor
SMC1
OPG
PM 10 BAM ,Dust fall Jar
A
Hutton Transport
PM 10 Hi Vol, Dust Fall
B
Cedar Crest
PM 10 Hi Vol Dust Fall
C
Cedar Crest (MOE location
Dust Fall Jar
SMC 2
Cove Road
PM 10 BAM , Dust Fall Jar
b) One exceedences were experienced on the Location A PM 10 Sampler on August 20th, 2013
• This was likely influenced by road traffic as indicated by the wind direction at the
time of the exceedence..
c) No further dust fall exceedences .
d) Emissions
• S02 emissions for 2013 are now at 4,683 tonnes; this is greater than the allowance
of 3,021 tonnes.
• S02 emissions for 2006 through 2013 are now at 31,238 tonnes; this is greater than
the allowance of 30,724. _
• NOXemissions for 2013 are now at 3,137 tonnes; this is greater than the allowance
of 2,747 tonnes.
• NOX emissions for 2006 through 2013 are now at 28,721 tonnes; this is approaching
the allowance of 28,974 tonnes.
10000
35000 —
31,238 30,724�
30000
8000
25000
to
6000
20000
=
4,683
15000
F�-
4000
12
_3,021
10000
2000
5000
1
L
0
0
Q S02 2006 -2013
❑ S02 2013
❑Allowances S02 2006- 2013
❑Allowances S02 2013
10000
8000
C 6000
C
O
l 4000
2000
0
❑ NOx 2013
❑Allowances NOx 2013
JVVVV
30000 98 791 28,974
25000
20000
C
O 15000
F-
10000
5000
0
❑ NOx 2006 -2013
❑Allowances NOx 2006 -2013
• As SU2 produced Is greater that the allowance, this may result in the transter of part
of the allowance from the St Marys Plant.
➢ St Marys has a greater allowance remaining due to the nature of the rock
there, which has much lower sulphur content
• Initiatives.are currently underway to address the emissions
➢ New lime hydrator
➢ Lime slurry injection project is in progress though this will take time to
completely implement, being developed with FLS out of Denmark
➢ Exploring alternative fuels (with reduced sulphur content)
• Note: As this is part of a program to manage emissions across Ontaio, exceeding
allowance levels is not a breach of compliance though St Marys would like to avoid
this in the future.
• These initiatives will take time to complete as they require extensive design work as
well as manufacturing and compliance.
5. Dock Operation Practices
• Dust suppression techniques continue
• Back up alarms also installed on equipment operating on Docks
6. Quarry Operation
• Backup alarms also installed on Quarrying equipment
➢ This took some time to complete as the alarms had to be sourced, purchase,
approved by the health and safety committee and installed on all
equipment
➢ There was initially some resistance to the new alarms but they were
ultimately accepted by the equipment operators
• Operations mining Levels 2 and 3 currently.
• Stripping ended in October and will likely resume in January of 2014
• A portion of the final wall on the uppermost level will be reached in 2013 to the
south east
• No ground vibration exceedances or air vibration exceedences since last meeting
2013 Groud Vibration Level (mm /s)
14
12
10 itt
g � � may— Baseline C<mmunRy
Centre
.-® —Cedar Gest Beach Rd
8
%i —w—of Aggregate
Shop
ij - -Ground WbrV -Umlt
4 1
2
I 1
�1 1..`yi; �FR ` :1
£\ `:,_•�} •'+ `d i' �krru AM P
p -1 t.
.1-1- 2—b 11 -Apra 31 -May 20.1W 08 -Sep 3 2— 17 -Dec
2013 Air Vibration Level (dBL)
140
130
1z0
no
C <mmpeay
ce<ne
300 H �� •- Si- •Cedar C— 8-0 Rd
n -• West of Aggregate
Shop
90 _A[, Vibration Umtt
g0
70
of -)an 20-Feb 11 -Apr 31 -May 20-1W 08.Sep 28 -oa 17 -Dec
7. Community Relations
a) St Marys Cement Community Newsletter
• Second 2013 newsletter to go out in December 2013
b) 2014 Open House
• This is planned however details and dates will be determined at a later date
➢ Usual venue, Hutton Transport Yard will be relocating in 2014
c) Orono Crown Lands Partnership
• Supplying materials for Kendal Crown Lands Shelter project to be built, in
conjunction with other local business, by Courtice High School Students
d) Fossil collection event on Sunday October 20th was successful
• Several people from the CCFMS participated
• They look forward to visiting again next year, and exploring Level 5
Photo, Martin Legemaate
e) Still contributing cement to building of play area in Ontario Street Junior Public School
• This is delayed currently by union issues with scheduling at the school
• Likely will go ahead in 2014
8. Next meeting: Tuesday March 25th, 2013
a
,
s -
x
Photo, Martin Legemaate
e) Still contributing cement to building of play area in Ontario Street Junior Public School
• This is delayed currently by union issues with scheduling at the school
• Likely will go ahead in 2014
8. Next meeting: Tuesday March 25th, 2013
1 -3
Draft minutes — Not vet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY NOVEMBER 12, 2013
7:OOPM
Present: (Voting)
Regrets:
Absent
1. Agenda
Acceptance of Agenda
Melanie McArthur
Jim Cleland
Bonnie Seto
Councillor Corinna Traill
Michael Goleski
Geoff James
Greg Wells — GRCA
Brian Reid (Chair)
Karin Murphy
Kate Potter
Leo Blindenbach
Suzanne Land
MOVED: by Kate Potter SECONDED by Karin Murphy
THAT: the agenda for December 10, 2013 be accepted
CARRIED
2. Minutes of November 12, 2013
Approval of Minutes
MOVED: by Melanie McArthur, SECONDED by Kate Potter
THAT: the minutes of November 12th be approved.
CARRIED
SWNA December 2013 Minutes
3. Items/Updates
New SWNA committee member Leo Blindenbach
Leo Blindenbach was appointed by Council as the new SWNA committee member. Leo
has lived in the Port of Newcastle for the past 3 years. His professional background is in
Club Management. He has also has extensive experience as a volunteer on numerous
committees.
Jim Boate -Bike Friendly Clarington
The Engineering Department is recommending a trail improvement, project in the 2014
Capital Budget to reduce a 29% slope on the Waterfront Trail just east of the pedestrian
bridge. This section of trail has been identified by the Bike Friendly committee as a
problem spot for cyclists for many years.
At the November meeting there was a discussion about the merits of this project. The
committee requested a representative from the cycling community to explain the need
for the project.
Jim Boate a representative from the Bike Friendly Committee and the Beech Street
Spinners Cycling club attended the meeting. Jim began with a brief history of the
Waterfront Trail and explained how the trail has grown from its initial inception to a
trail that now stretches from the Detroit River to the Quebec border along the north
shore of both Lake Ontario and Lake Erie.
The Waterfront Trail is used for recreation, transportation, and special events such as
cycling tours and the Ragnar Relay series. He also described some of the gaps that have
existed along the trail. Many of those gaps have now been filled but individual problem
spots still exist. Jim explained that cycling blogs and websites have flagged the SWNA
section of trail as an area to avoid due to the steep hill east of the bridge. In order to
detour around this section of the trail cyclists also by -pass some of Clarington's best
sections of Waterfront Trail.
The steep hill on the SWNA portion of the Waterfront Trail was first investigated in
2009 when a survey plan and preliminary design plan were developed to reduce the
slope to a 10% grade by re- aligning the trail so that it traverses the slope. Some
committee members asked if there was enough benefit to justify the cost of the project.
P. Windolf explained that staff is recommending this project be included in the 2014
Capital Budget for several reasons. The existing slope is difficult for both cyclists and
hikers to climb and descend. The excessive slope results in erosion of the trail surface
which creates a potential hazard. This project would remove the trail from the Hydro
One corridor. The municipality currently pays half the annual reality taxes for that
section of corridor because a portion of the trail is located on it. Once the existing
agreement with Hydro One expires the annual payment would not be required.
SWNIA December 2013 Minutes
If the project is approved in the 2014 budget the committee would like to see the
existing trail restored with vegetation, and the low /wet section of the trail west of the
hill repaired at the same time.
SWNA Photo Contest
Councillor Traill reported that the Visual Arts Centre has agreed to host the photo
exhibition again this year. The exhibition will run from Thursday May 15 to Sunday
May 18. The awards presentation will be on the opening night of the exhibition.
The committee discussed potential changes to the categories for this year but agreed
that there should continue to be a Youth category. Some suggested categories included,
Water, and the Colours of Wilmot. The sub - committee established for the contest
(Kate, Mike, Karin and Melanie) will discuss the categories and present them at a future
meeting.
Councillor Traill will try to find a sponsor for this year's event since last year's sponsor
Hunters Foto Source has moved out of Clarington.
Martin House Cleaning
The Martin House installed in 2007 with the assistance of Hydro One is in need of
cleaning, Jamie Bignell from Hydro One was contacted and he will investigate if a
bucket truck can access the Martin House to remove and clean it.
Brian Reid has not been able to locate the person from the Wilmot Woodworkers Club
who built the Martin House but will try to get his contact information through former
member Pat Mulcahy.
A site inspection to determine if it has a removable panel for cleaning may be required.
Since the Martin House is about 5m off the ground, binoculars will probably be
required to determine if it has a removable panel.
Reptiles at Risk Workshop
At the November meeting one of the Special Events suggested for 2014 was an
educational presentation featuring native reptiles.
Brian Reid and Karin Murphy attended a November workshop hosted by the GRCA
called Reptiles at Risk. The workshop focused on endangered native reptiles and
included a hands -on training program featuring live Ontario reptiles. Reptiles at Risk
was contacted to see if they could do a similar presentation at the SWNA in June. They
are interested but they do not get confirmation of their funding until late in the spring so
we will check back with them at that time.
Winter Meeting Schedule
The committee discussed the schedule for meetings this winter.
SAMNA December 2013 Minutes
It was decided that there would be no SWNA meeting in January or March. The
Photo Contest sub - committee can still meet on an as needed basis.
Leo and Melanie indicated they will not be able to attend the February meeting.
5. Motion to Adjourn
MOVED: by Leo Blindenbach, SECONDED by Kate Potter THAT: the meeting be
adjourned.
CARRIED
Adjournment: 8:30 P.M.
Next Meeting: Tuesday February 11, 7:OOPM Room 1A
Notes prepared by: P. Windolf
1 -4
C l a r 1 n g f o n To illuminate Clarington and its heritage through
museums lasting and meaningful experiences with artifacts,
exhibitions and programmes that inspires future
ad Archives generations and enlivens our community
62 Temperance Street, Bowmanville, Ontario LI C 3A8 905- 623 -2734
at Sarah Jane Williams Heritage Centre
BOARD MEETING
13IN0110
December 11, 2013
Sarah Jane William Heritage Centre
62 Temperance Street Bowmanville, Ontario
Present: J. Witheridge, [Chair]
J. Cashin -Oster
Mayor A. Foster
Regrets: G. Humes and B. Seto
Staff: J. Fielding, [Executive Director]
1. Call to Order:
C. Morgan
S. Laing
J. Neal
The Chair called the meeting to order at 7:00 p.m.
2. Adoption of Agenda:
Moved by: J. Cashin -Oster
THAT: the agenda be approved.
3. Disclosure of Interests:
M. Morawetz
M. Carlton
N. Ellis [ recording secretary]
Seconded by: A. Foster
MOTION CARRIED
No interests were disclosed.
4. Approval of Minutes
a) THAT: the Board meeting November 13, 2013 minutes be approved with amendments.
M. Morawetz requests the wording in the November minutes under #10 b) Motion that "M.
Morawetz lead the Camp 30 Committee" change to M. Morawetz is the appointed
representative of Clarington Museums and Archives on the Camp 30 committee.
Moved by: C. Morgan Seconded by: M. Carlton
MOTION CARRIED
5. Correspondence
No correspondence.
6. Announcements:
Program co- ordinator Melody Mitchell will be leaving Clarington Museums and Archives
to pursue her career as a teacher. She will be with the museum until January 3rd, 2014. The
Board congratulates her and thanks her for all her hard work.
7. Executive Director's Report
J. Fielding presents her report highlighting her meeting with the C.M.O.G. representative.
She explains the C.M.O.G. papers are due April/May 2014 and that the representatives see
no problem in the museum getting their funding back. She says preparing for the C.M.O.G.
grant should be a board and staff initiative rather than have one person do it all.
Melody Mitchell visited schools in Clarington to talk about the museum's educational
programs and this has resulted in more program bookings.
J. Fielding had a cultural meeting plan with the Visual Arts Centre (VAC), Clarington
Tourism, Peterborough Tourism and more, they discussed Clarington's cultural future.
A. Foster advises J. Fielding to seek out Joe Caruana, Community Director for the
Municipality of Clarington — he is doing a similar cultural study.
Admissions for 2013 were 7,792 people and on Dec. 6th for the Edwardian Christmas event
there were approximately 300 more people to be added to that total.
There is a small discussion about the compost bin being tipped over repeatedly and the
possibly of security cameras.
Motion that: the Executive Director's report be accepted.
Moved by: A. Foster Seconded by: M. Morawetz
MOTION CARRIED
8. C.M.O.G. Updates: Exhibition Policy
A. Foster clarifies that the polices were copied and edited from other museum polices by J.
Fielding to suit our museum and that is acceptable. The Chair said "transported safely
without harm to the staff," should be added to #4 of the policy. It should be recommended
that movers are requested, so staff members are not injured.
Motion THAT: the revised Exhibition Policy be accepted.
Moved by: S. Laing
Seconded by: J. Cashin -Oster
MOTION CARRIED
9. Committee Reports:
a) Finance (G. Humes absent, spoken by J. Fielding)
Motion that: the Board accept the Finance report.
b) Friends (S. Laing)
S. Laing reports that the Friends of the Museum made more than $1,000 with their
Christmas craft and bake sale.
Motion that: the Board congratulate the Friends of the Museum on their great job.
Moved by: M. Morawetz
c) Fund - raising (J. Neal)
Seconded by: C. Morgan
MOTION CARRIED
There is no news concerning fund- raising or raising funds.
d) Collections (S. Laing)
Archivist Charles Taws will need until February or March to complete the Collections
Report. But it will be ready in time for C.M.O.G..
e) Property (M. Morawetz)
C. Morgan explains his opinion as an industrial engineer, that the company assigned to
assess the boy's bedroom will open up the floor, etc... more than the Board assumes. And
it might become more expensive as they continue work on it. He inquires about what the
Museum will do if the company leaves a big (expensive) hole in the museum. J. Neal
recommends the museum also get another quote for this project, to compare.
There is a small discussion about the high price of Edwin Rowse (architect) and Mark
Shoalts (structural engineer) and also the benefits of having experts do this job. The first
part (assessing the boy's bedroom) will cost approximately $9,000.
Motion that: the Board approve the first part of the property plan to assess the boy's
bedroom in the Bowmanville Museum.
Moved by: M. Morawetz Seconded by: J. Cashin -Oster
One person opposed.
MOTION CARRIED
10. Business Arising:
a) Readdress the Budget (J. Fielding)
J. Fielding has spoken with council and is waiting for a response. A. Foster says council
might be concerned with the funds and the budget may be a one time only thing.
b) Camp 30 (M. Morawetz)
Camp 30 committee member candidates from Clarington are: The Architectural
Conservancy of Ontario (ACO) Bill Humber, Municipality of Clarington representative
Willie Woo and M. Morawetz, representative of Clarington Museums and Archives.
c) Fair Board Report and Heritage Tractor (Chair)
Heritage Tractor Day will be held on August 23`d 2014. The Visual Arts Centre (VAC)
would like to organize hay rides from the museum to the VAC and back. The purpose of
this event is to bring tractors into the city (Bowmanville) and to let the children have fun. It
will also be promotion for the Orono Fair. '
11. New Business
J. Fielding presents the notes from the Municipal Clerk's meeting on Dec 9 regarding
appointments to the Museum Board on B. Seto's behalf. Bonnie wished to demonstrate her
frustration at not getting appropriate appointments to the Board. C. Morgan recommends
having a science fair type set -up where all the Clarington boards are set up in one building
for people to come to each table, learn more and apply.
Motion that: the two reports submitted by B. Seto be accepted.
Moved by: C. Morgan
Seconded by: J. Neal
MOTION CARRIED
J. Fielding explains that to fill in for Melody Mitchell she has posted a job description for
Exhibit Curator that is due by Dec. 22'd /2013. This will be a full -time position.
Temporarily, she would also like a teacher hired to work three days a week until March
2014 (when Jen is back). That person would work on matching the museum educational
programmes to the Ontario curriculum. Then for two days a week one of the current
museum interpreters would work on the family programmes that Melody has started, this
would also be just until Jen returns. There was some discussion over appropriate people for
the teaching position including a discussion over using the skills of Shaun Fielding Julia
Fielding's husband which was not felt appropriate due to museum policies.
12. Date and Place 'of Next Board Meeting:
The next meeting will be held January 8th 2014 at the Sarah Jane Williams Heritage Centre
at 7 p.m.
13. Adjournment:
Chair,
THAT the meeting adjourn at 8:40 p.m.
Moved by: C. Morgan
MOTION CARRIED
Minutes for the December 11, 2013 meeting of the Clarington Museums and Archives
Board have been accepted and approved on
Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives
Ministry of the Environment
Off Ice of the Minister
77 Wellesley Street West
11th Floor, Ferguson Block
Toronto ON M7A 2T5
Tel.: 416. 314 -6796
Fax: 416 - 314 -6748
JAN 0 2 2014
Ministhre de I'Environnement
Bureau du ministre
77, rue Wellesley Ouest
11° stage, edifice Ferguson
Toronto ON M7A 2T5
Td1.: 416. 314 -6790
T616c: 416. 314 -6748
Mr. Doug Magee
Environmental Planner
Hydro One Networks Inc.
483 Bay Street, South Tower, 6th Floor
Toronto ON M5G 2P5
Dear Mr. Magee:
1- 13
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MUNICIPAL CLERK'S FILE _
Between November 15 and December 17, 2012, 1 rdceived 56 Part 11 Order requests from local
residents, local environmental groups, 18 school children from a local school and two Members
of Provincial Parliament that Hydro one Network Incorporated (Proponent) be required to
prepare an individual environmental assessment for the proposed Clarington Transformer
Station Class Environment Assessment (Project), located in the Municipality of Clarington.
I am taking this opportunity to inform you that I have decided that an individual environmental
assessment is not required, This decision was made after giving careful consideration to the
issues raised in the request, the Project documentation, the provisions of the Class
Environmental Assessment for Minor Transmission Facilities (Class Environmental
Assessment), and other relevant matters required to be considered under subsection 16(4) of
the Environmental Assessment Act. The reasons for my decision may be found in the attached,
letters to the requesters.
Despite my not requiring an individual EA be prepared, in reviewing the requests I noted that
there are concerns with respect to this project which do warrant that further studies and
consultation be undertaken as the Project proceeds into detail design and construction.
Therefore, to ensure that the environment is protected, I am imposing the following conditions
on the project:
Prior to construction the Proponent shall submit a Groundwater Monitoring Plan to the
Regional director in Central Region for review and approval, The Plan shall be in
accordance with the Hydrogeological & Hydrologic Assessment Report prepared for the
Project by Stantec (2013) and shall include water level and quality sampling from on -site
wells and adjacent private wells in order to document pre and post construction
conditions to confirm no impacts. Once approved, the final report shall be posted on the
Proponent's website.
Mr. Doug Magee
Page 2,
2. As part of the Ontario Water Resources Act Application for Sewage Works, the
Proponent must submit to the Director of the Environmental Approvals Branch a
Contingency and Pollution Prevention Plan for the Project in accordance with the
ministry's requirements. .
3. As part of the Environmental Compliance Approval for noise, the Proponent shall
prepare a detailed Acoustic Assessment Report and submit it to the Director of the
Environmental Approvals Branch for review as part of the application, The Acoustic
Assessment Report must document all sources of noise at the facility, as well as any
proposed noise control measures, and demonstrate that the Project is capable of
operating in compliance with the applicable sound level limits at all affected Points of
Reception.
4. For information purposes, the final Acoustic Assessment Report and Contingency and
Pollution Prevention Plan shall be posted on the Proponent's website upon submission
of the Environmental Compliance Approval application.
5.1 The Proponent shall be responsible for the formation of a Community Liaison
Committee, should members of the public or other parties be interested in participating.
The CLC shall be established by the Proponent within 6 months of the Minister's
decision on the Part 11 Order requests for the Project, The CLC shall be established for
_the purposes of disseminating and exchanging information and monitoring results
relevant to the project during detailed design and construction, and discussing any
issues or concerns raised by CLC members.
5.2 The Proponents shall Invite representatives) of the Enniskillen Environmental
Association and members of the public that expressed interest in the Project. Meetings
shall be held as may be required or on an annual basis until Project operation, A notice
of the CLC meeting shall be posted on the Proponent's website two weeks prior to the
meeting, and sent to all CLC members.
6. Once Conditions 1 -5 have been satisfied, the Proponent shall notify the Director of the
Environmental Approvals Branch.
With this decision having been made, the Proponent can now proceed with the Project, subject
to the conditions I have imposed and any other permits or approvals required. The Proponent
must ensure the Project is implemented in the manner it was developed and designed, as set
out in the Project documentation, inclusive of all mitigating measures, and environmental and
other provisions therein.
Lastly, I would like to ensure that the Proponent understands that failure to comply with the Act,
the provisions of the Class Environmental Assessment, and failure to implement the Project In
Mr, Doug Magee
Page 3.,
the manner described in the planning documents, are contraventions of the Act and may result
in prosecution under section 38 of the Act,
I am confident that the Proponent recognizes the importance and value of the Act and will
ensure that its requirements and those of the Class Environmental Assessment are satisfied,
Yours sincerely,
rte-.
Jim Bradley
Minister of the Environment
Attachment(s)
c; Requestors
MPP J. O'Toole (Durham)
MPP M. Farris (Kitchener - Conestoga)
EA File EA02 -06
C1 0
arington
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF JANUARY 13, 2014
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, JANUARY 6, 2014
1. PRESENTATION OF TED WATSON, CHAIR OF THE CLARINGTON
AGRICULTURE ADVISORY COMMITTEE REGARDING THE 2013
ACCOMPLISHMENTS OF THE AGRICULTURAL ADVISORY COMMITTEE OF
CLARINGTON
THAT the presentation of Ted Watson, Chair of the Agriculture Advisory Committee
regarding the 2013 Accomplishments of the Agricultural Advisory Committee of
Clarington be received with thanks.
2. APPLICATIONS FOR REZONING AND FOR DRAFT PLAN OF CONDOMINIUM
TO PERMT A 79 UNIT MEDIUM DENSITY RESIDENTIAL DEVELOPMENT
APPLICANT: H & H PROPERTIES INC.
THAT Report PSD- 001 -14 be received;
THAT the applications, to amend By -law 84 -63 and a Draft Plan of Condominium
submitted by H & H Properties Inc. for the development of a 79 unit medium density
residential development, continue to be processed and that a subsequent report be
prepared; and
THAT all interested parties listed in Report PSD- 001 -14 and any delegations be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
'Report #1
- 2 - January 13, 2014
3. APPLICATION FOR REZONING TO EXTEND THE MAXIMUM THREE (3) YEAR
PERIOD FOR A TEMPORARY NEW HOME SALES FACILITY
THAT Report PSD- 002 -14 be received;
THAT the application; to amend By -law 84 -63 submitted by Brookfield Homes
(Ontario) Limited to extend the maximum three (3) year period for a.temporary new
home sales facility, be approved;
THAT the By -law attached to Report PSD- 002 -14 be passed;
THAT the Durham Region Planning Department and Municipal Property
Assessment Corporation (MPAC) be forwarded a copy of Report PSD- 002 -14 and
Council's decision; and
THAT all interested parties listed in Report PSD- 002 -14 and any delegations be
advised of Council's decision.
4. HERITAGE INCENTIVE GRANT
2013 PROGRAM UPDATE
THAT Report PSD- 003 -14 be received; and
THAT any interested parties listed in Report PSD- 003 -14 be notified of Council's
decision.
5. COMMUNITY IMPROVEMENT ANNUAL REPORT FOR 2013
ORONO, BOWMANVILLE, NEWCASTLE AND COURTICE
THAT Report PSD- 004 -14 be received; and
THAT any interested parties to Report PSD- 004 -14 be notified of Council's
decision. I
6. ENVIRONMENTAL STEWARDSHIP
2013 PROGRAM UPDATE
THAT Report PSD- 005 -14 be received; and
THAT any interested parties listed in Report PSD- 005 -14 be notified of Council's
decision.
Report #1 - 3 - January 13, 2014
7. REQUEST FOR REPORT — COST OF REMOVAL AND REPLACEMENT OF
STREET BANNERS
THAT Staff be directed to prepare a report on the cost of removal and replacement
of street banners in Courtice under the Courtice Community Improvement Plan
funding, including opportunities to pursue funding partnerships.
8. COURTICE COMMUNITY COMPLEX - VACATED LEASE SPACE
THAT Report CSD- 001 -14 be received;
THAT a dedicated program space, be provided within the vacated space, for the
Clarington Older Adults Association (COAA) mutually agreed upon between the
Clarington Public Library Board, the CO AA, and the Director of Community
Services, being not less than 500 square feet, until such time as other dedicated
space within the Courtice Community Complex can be obtained; and
THAT all interested parties listed in Report CSD- 001 -14 be advised of Council's
decision.
9. REQUEST FOR REPORT — THEATRE DANCE ACADEMY LEASED SPACE
AND POTENTIAL FOR USE BY THE CLARINGTON.OLDER ADULTS
ASSOCIATION
THAT Staff be directed to prepare a report on space that is currently leased to the
Theatre Dance Academy regarding the timing of the lease and the potential for
dedicating the space to the Clarington Older Adults Association. '
10. REGIONAL COUNCIL REPRESENTATION —TOWN OF AJAX PETITION
THAT Report CLD- 001 -14 be received;
THAT the correspondence from the Town of Ajax regarding a petition regarding
Regional Council Representation be received for information; and
THAT all interested parties listed in Report CLD- 001 -14 be advised of Council's
decision.
Report #1 - 4 - January 13, 2014
11. APPOINTMENT TO THE SUSTAINABLE CLARINGTON COMMUNITY
ADVISORY COMMITTEE
THAT Report CLD- 002 -14 be received;
THAT Ian Kruis be appointed to the Sustainable Clarington Community Advisory
Committee, for a term ending concurrent with Council; and
THAT all interested parties listed in Report CLD- 002 -13 be advised of Council's
decision.
12. WAIVING OF MUNICIPAL SIDEWALK SNOW CLEARING FEES
THAT the sidewalk snow clearing fees owed to the Municipality by residents in
accordance with the Snow Clearing By -law 93 -144, for the period of December 20
to January 3,,2014, inclusive, be waived.
13. ASSUMPTION AND DEDICATION OF VARIOUS ROAD WIDENINGS
THROUGHOUT THE MUNICIPALITY OF CLARINGTON
THAT Report LGL- 001 -14 be received;
THAT Council approve the by -law attached to Report LGL- 001 -14 assuming
various road widenings as public highways and dedicating various reserves as
public highways; and
THAT the Municipal Solicitor be authorized to register the by -law.
14. CLARINGTON VOLUNTEER CELEBRATION PROGRAM
THAT Report CLD- 026 -13 be'received;
THAT Addendum to Report CLD- 026 -13 be received;
THAT Staff be directed to implement Option 6, as outlined in Addendum to
Report CLD- 026 -13, to recognize Clarington's volunteers with the first event being
held in 2015.
15. PRESENTATION OF TODD BROWN, PRESIDENT /PRINCIPAL PLANNER,
MONTEITH BROWN PLANNING CONSULTANTS, REGARDING EXPANSION
OF LIBRARY SERVICES FOR THE COURTICE COMMUNITY FINAL REPORT
THAT the Monteith Brown Planning Consultants Report, entitled the "Expansion Of
Library Services for the Courtice Community Final Report" be received for
information.
SUMMARY OF BY -LAWS
JANUARY 13, 2014
BY -LAWS
2014 -001 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the Corporation of the former Town of Newcastle (Brookfield Homes (Ontario)
Limited) (Item 3 of Report #1)
2014 -002 Being a By -law to assume and dedicate certain lands throughout the
Municipality of Clarington as public highways (Item 13 of Report #1)
To: Mayor Foster and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: January 10, 2014
Subject: COUNCIL AGENDA — DECEMBER 16, 2013
Please be advised of the following regarding the January 13th Council meeting:
DELEGATIONS
There are no delegations scheduled for this meeting.
STAFF REPORT(S)
Attached please find Report ESD -001 -14 — Ontario Disaster Relief
Assistance Program (Staff Report #1)
2. Report LGL- 002 -14 — 2699 Regional Road No. 14, Clarington
Old Community Hall, Village of Tyrone (Staff Report #2) (To be Distributed
Under Separ $e Cover)
i
P tti L. B rde, O
Municipal Clerk
PLBIcf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVII -LE, ONTARIO L1 C 3A6 T 905 -623 -3379 F 905 - 623 -6506
Staff Report
lafi"R EMERGENCY AND FIRE SERVICES DEPARTMENT
Meeting: COUNCIL.
Date: January 13, 2014 Resolution #: By-law #:
Report#: ESD- 001 -14 File #:
Subiect: ONTARIO DISASTER RELIEF ASSISTANCE PROGRAM
RECOMMENDATIONS:
It is respectfully recommended that Council approve the following:
THAT Report ESD - 001 -14 be received; and
2. THAT that the following resolution be passed:
"WHEREAS the Municipality of Clarington recently experienced an ice storm
commencing on December 21, 2013, and has experienced substantial
damage to municipality property and infrastructure and, the Council of the
Municipality of Clarington hereby requests the Minister of Municipal Affairs
and Housing to declare the entire area of the Municipality of Clarington (612
square kilometers) a "disaster area" for the purposes of the Ontario Disaster
Relief Assistance Program (ODRAP). "; and
3. THAT an application be submitted to the Ministry of Municipal Affairs and
Housing for assistance through the ODRAP.
Submitted by:
Gordon Weir
Director of Emergency
and Fire Services
Reviewed by:
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379
REPORT NO.: ESD-001-14 PAGE 2
1. BACKGROUND
During the period of late December 21, 2013 through to December 22, 2013, a large
part of the Province of Ontario experienced extreme weather conditions in the form
of an ice storm. Large parts of the Municipality of Clarington experienced loss of
power for an extended period of time (some through until December 26, 2013) and
the loss of many trees. In order to deal with the emergency, the Emergency
Operation Centre was activated with personnel working from there on Sunday,
December 22, Monday, December 23 and Tuesday, December 24.
2. ONTARIO DISASTER RELIEF ASSISTANCE PROGRAM
The Ontario Disaster Relief Assistance Program (ODRAP) is intended to assist
those whose essential property has been extensively damaged as a result of a
sudden, unexpected natural disaster such as a severe windstorm, tornado or flood.
The program consists of a private component to cover individuals, homeowners,
farmers, small business enterprises and non-profit organizations and a public
component to cover affected municipalities for disaster response and recovery. The
program is not intended to be a substitute for adequate insurance coverage and
does not provide full cost recovery. The private component of the program is
intended to cover a significant impact in the municipality, not individual properties.
Under the program, incremental, extraordinary municipal costs, over and above
normal municipal expenditures, which are related to response and recovery from the
disaster, may be eligible for reimbursement, such as:
Food/water for volunteers and disaster relief workers;
Emergency response supplies, eg, sandbags;
Municipal owned equipment costs (at 50% of MTO rate) or equipment rental
costs (prorated);
Activation of the municipal emergency operations centre;
Clearing and removal of debris and wreckage, including removal of buildings
and removal of trees and limbs if public safety is endangered;
Overtime for employees and those hired for disaster response/relief effort, or
to backfill for regular employees deployed for disaster response/relief efforts;
Incremental administrative costs related to disaster relief committee;
Emergency communications;
Additional security costs;
Repair and restoration to pre-disaster condition of uninsured public facilities
(eg, buildings, libraries, recreational facilities including parks, roads and
drains, infrastructure); and
Evacuation and shelter of people and animals, including incremental
operating expenses.
REPORT NO.: ESD-001-14 PAGE 3
Losses and costs which are ineligible for funding include:
Regular salary;
Insurance deductibles;
Municipal equipment costs (other than as described above);
Additional costs to repair or improve structures of infrastructure beyond pre-
disaster condition; and
Lost revenues.
In order to be eligible for the program, a municipality must first pass a resolution
requesting the Minister of Municipal Affairs and Housing to declare the affected area
as a “disaster area”.
3. CLARINGTON’S RESPONSE TO THE STORM
In dealing with the ice storm, the Emergency Operations Centre (EOC) was
activated which allowed members of senior staff to work from one location in
coordinating response efforts. Through the use of “cycle meetings” at the EOC,
communication to residents was ongoing throughout the duration of the storm and
recovery period. Warming centres were established at both the Garnet B. Rickard
Recreation Complex and the Newcastle and District Recreation Complex in order for
residents to attend to get warm, have a hot shower, get a hot meal (soup and
sandwich) and to charge mobile devices. A number of people did attend at the
centres, but it was not necessary for anyone to be sheltered overnight. The
Customer Service Desk at the Municipal Administrative Centre was manned for an
extended period of time on Monday, December 22 and Tuesday, December 23 in
order to answer questions from residents calling in.
The Operations staff worked approximately 1949 hours of overtime starting
stth
December 21 and ending December 28 (as of the writing of this report) in
attempting to clean up roads with downed trees as well as expanding our reception
ndth
hours to assist with residents calls on December 21, 22 and 24 and inspecting
municipal buildings. As well, the Emergency and Fire Services Department
responded to in excess of 211 calls in a period of 3 days.
Preliminary incremental costs expended by the Municipality in responding to the
storm are:
Volunteer Fire Fighters $ 85,000
Materials (Sand & Salt) $395,458
Equipment $ 79,064
Tree Removal/maintenance/stumping $ 160,000
Operations Staff Overtime $ 99,196
Community Services Staff Overtime $ 15,000
Sidewalk contractors $ 121,668
TOTAL $955,386
REPORT NO.: ESD-001-14 PAGE 4
4. CONCURRENCE
This report has been reviewed by Fred Horvath, Director of Operations, Nancy
Taylor, Director of Finance/Treasurer and Patti Barrie, Municipal Clerk who concur
with the recommendations.
5. CONCLUSION
Due to the extent of the damage caused by the ice storm and the amount of
expenditures required by the Municipality to address the response, it is respectfully
recommended that the Municipality pass a resolution requesting the Minister of
Municipal Affairs and Housing to declare Clarington a disaster area for the purposes
of the Ontario Disaster Relief Assistance Program and to allow for an application to
be submitted under public assistance in order to cover the damage caused to
municipal property.
CONFORMITY WITH STRATEGIC PLAN –
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
X Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Gord Weir, Director of Emergency and Fire Services
List of interested parties to be advised of Council's decision:
The Honourable Linda Jeffrey
Minister of Municipal Affairs and Housing
HANDOUTS/CIRCULATIONS
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