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HomeMy WebLinkAbout12/16/2013COUNCIL AGENDA DATE: MONDAY, DECEMBER 16, 2013 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council December 2, 2013 PRESENTATIONS a) Margaret Clayton, Chair and Ted Baker, Vice - Chair, Energy- From - Waste, Waste Management Advisory Committee (EFW -WMAC) — Annual Report DELEGATIONS a) Petra Schwirtz, Chair and Steve Simic, Director, Clarington Tourism Marketing Board — Tourism Status Report — 2013 in Review (Correspondence Item I — 6) b) John Windatt — Request for Second Off -Leash Dog Park (Correspondence Item D — 4) C) Joseph Sinacori — Report LGL- 012 -13 — Forced Road - 4826 Concession Road 6, Newtonville (Item 10 of Report #1) d) Stacey Snow and Misty Oulton, Free Durham from Fluoride Team — Water Fluoridation Information Night (Correspondence Item I — 7) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Council Agenda - 2 - December 16, 2013 COMMUNICATIONS Receive for Information I- 1 Minutes of the Clarington Museums and Archives Board dated October 9 and November 13, 2013 1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated October_ 8, 2013 1 - 3 Kathy McLaughlin, Secretary, Bowmanville Santa Claus Parade Committee — Letter of Appreciation 1 - 4 Chris Belanger, Project Manager, Ministry of Transportation - Rehabilitation of the Canadian Pacific Railway Overhead Bridge on Highway 35 (Pontypool) 1 - 5 Christopher Harris, Municipal Clerk, Township of Scugog - Fair and Efficient Representation — Durham Region Council 1 - 6 Petra Schwirtz - Chair and Steve Simic, Director, Clarington Tourism Marketing Board - Tourism Status Report — 2013 in Review 1 - 7 Stacey Snow and the Free Durham from Fluoride Team - Water Fluoridation Information Night Receive for Direction D - 1 Luc Vincent, Manager, Ontario Honours and Awards Secretariat, Ministry of Citizenship and immigration - Ontario Medal for Young Volunteers D - 2 Natasha Bowes, Fundraising Coordinator, Autism Ontario — Request for Proclamation of "World Autism Awareness Day" D - 3 Carole Whelan — 2014 National Flag of Canada Day D - 4 John Windatt — Establishment of Second Off -Leash Dog Park D - 5 Lisa Roy, Chair, Orono BIA — Increased Parking Duration — Main Street, Orono D - 6 David Sebastian Orsorio, URS Canada Inc. — Request for Noise By -law Exemption D - 7 Marion Saunders, President, Association of Hospital Volunteers — Bowmanville — Request for Permit to Hold Tag Day Event D - 8 Steve Hann — Suggestion to Honour "Limba" Council Agenda - 3 - December 16,. 2013 D - 9 J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation Authority (CLOCA) — Land Use Planning and Appeal System Consultation D - 10 Susan Sheridan, Deputy CAO Clerk- Treasurer, Township of Killaloe, Hagarty and Richards 'Limit Industrial Wind Turbine (IWT) Projects COMMITTEE REPORT(S) 1. General.Purpose and Administration Committee Report of December 9, 2013 STAFF REPORT(S) UNFINISHED BUSINESS BY -LAWS PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT Leading the Way Council Meeting Minutes DECEMBER 2, 2013 Minutes of a regular meeting of Council held on December 2, 2013 at 7:00 p.m., in the Council Chambers. Councillor Neal led the meeting in prayer. ROLL CALL Present Were Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Corporate Initiatives Officer, C. Clifford Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services and Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency Services /Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper indicated that he would be declaring a pecuniary interest with respect to Correspondence Item D - 9. ANNOUNCEMENTS Councillor Partner announced the following: Grand Opening of Leslie H. Ray, CA, Professional Corporation, at 225 King Avenue, Newcastle, on December 3, 2013 at 3:00 p.m. Port Granby Liaison Group Roundtable on December 3, 2013, at 6:30 p.m. at the Newcastle Public Library • Orono Christmas Tree Lighting Ceremony on December 6, 2013; participating stores will remain open until 9:00 p.m. Council Meeting Minutes - 2 - December 2, 2013 ® Santa's Breakfast at the Orono Town Hall on December 7, 2013, 9:00 a.m. to 11:30 a.m. • Heather Rebekah Lodge's Annual Christmas Bazaar on December 7, 2013 from 11:00 a.m. to 2:00 p.m. • She extended congratulations to Christopher Bugelli who will be receiving the Medal of Bravery, an Award recognizing acts of bravery in hazardous circumstances, at Rideau Hall on December 5, 2013. Chris is being recognized for his efforts in saving a man from a possible drowning on March 13, 2011 • Canada's Outstanding Young Farmer's Program is seeking nominations for the 2014 Ontario Outstanding Young Farmer's Award. Nomination forms and criteria are available at www.ovfontario.ca. Councillor Traill announced the following: • On November 30, 2013, Members of the Camp 30 Task Force nominated candidates for the Foundation Board. She extended appreciation to her colleagues on the Task Force and to Ben Earle, Community Development Council Durham, and Faye Langmaid for their guidance in the decision - making process • December 14, 2013, Breakfast with Santa at the Tyrone Community Hall from 10:00 a.m. to 2:00 p.m. Councillor Woo announced the following: • He extended appreciation to Clarington residents for the success of the four great Santa Claus Parades held in the Municipality • December 4, 2013, from 10:30 a.m. to 11:30 a.m., children between the ages of 3 and 5 are invited to write a letter to Santa Claus at the Newcastle Branch of the Clarington Public Library. Advance registration is required • December 4, 2013, Annual Farmers Christmas Parade starting at 6:00 p.m. and travelling through Enniskillen, Hayden and Tyrone • Newcastle Public School Christmas Market on December 6, 2013, from 1:00 p.m. to 8:00 p.m. • Clarington Concert Band Christmas Season Celebration on December 8, 2013, at 2:00 p.m. at St. Joseph's Catholic Church Councillor Hooper announced the following: • Historic Downtown Bowmanville Annual Christmas Tree Lighting Ceremony at 6:30 p.m. on Friday, December 6, 2013. Entertainment with Rick and Terry's "Just for Kids" Show • Starting on Saturday, December 7, 2013, Santa and his reindeer arrive at his Tent Castle from 10:00 a.m. to 3:00 p.m. • Hampton Christmas Tree Lighting Ceremony on December 3, 2013, at the Hampton Community Hall Council Meeting Minutes - 3 - December 2, 2013 • Breakfast with Santa on December 14, 2013, at the Hampton Community Hall • Fish Ladder Project in Valleys 2000 is now open. Councillor Hooper extended appreciation to all involved in the project • Clarington Older Adults Association Events: • Annual Christmas Party featuring Clarington Concert Band on December 19, 2013 • New Year's Eve Party on December 31, 2013 • Clarington Safe Communities Committee Meeting at the Garnet B. Rickard Recreation Complex on December 2, 2013 and in Courtice on December 5, 2013 Councillor Neal announced the following: • He extended congratulations to the organizers and volunteers of the Orono and Courtice Santa Claus Parades • Information Session for the development of the southeast corner of Bloor Street and Townline Road at the South Courtice Arena on December 5, 2013, at 7:00 p.m. Councillor Novak announced the following: • She extended congratulations to staff of the Engineering Services Department and the Planning Services Department on receiving awards from the Central Lake Ontario Conservation Authority • She expressed appreciation to Marsha Scott and her team at White Cliffe Retirement Residence for the Annual Courtice Christmas Tree Lighting Ceremony and to Members of Clarington Fire and Emergency Services • Firehouse Youth Centre Christmas Cheer, December 4, 2013, 5:00 p.m. to 8:00 p.m. • She extended special thanks to the First Courtice Santa Claus Parade Committee, particularly Dale Gibbons, Chair, and to the sponsors and donors, the Charles Street Band, Municipal staff and to Courtice residents for coming out to the parade Mayor Foster announced the following: • December 3, 2013, Official Opening of the Duke of Cambridge Public School at 6:30 p.m. • December 5, 2013, Clarington Crossing Guards Annual Christmas Get Together in the Council Chambers at 9:00 a.m. • Grand Opening of the Fish Ladder Project on -site on December 16, 2013, at 2:00 p.m. • Media Launch and Pre -show of The Animal's Gift at the Bowmanville Zoo on December 6, 2013, at 7:00 p.m. Council Meeting Minutes - 4 - December 2, 2013 • Clarington Museums and Archives Edwardian Christmas, immediately following the Christmas Tree Lighting Ceremony on December 6, 2013 • He thanked the residents of Clarington, from Courtice to Newtonville, for arranging and participating in numerous seasonal events and activities • He expressed appreciation to CP Rail for having the Holiday Train stop in Bowmanville. This year they contributed $2500 for each of the three food banks in Clarington Resolution #C- 400 -13 Moved by Councillor Traill, seconded by Councillor Partner THAT the minutes of a regular meeting of Council November 18, 2013, be approved. "CARRIED" PRESENTATIONS There were no Presentations scheduled for this meeting. DELEGATIONS There were no Delegations scheduled for this meeting. Resolution #C- 401 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Rules of Procedure be suspended. "CARRIED" (Required 3/ vote) Resolution #C- 402 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Curry Clifford, Corporate Initiatives Officer, be permitted to address Council on the Province's Long -Term Energy Plan. "CARRIED" Council Meeting Minutes - 5 - December 2, 2013 Mr. Clifford indicated that he and Sheila Hall, Executive Director /Economic Development Officer, Clarington Board of Trade, attended a lock -up briefing on the Province's Long -Term Energy Plan, which will guide future decisions for the next three years. He noted the Province will be making updates to the Plan every year because of frequent changes in demand. Mr. Clifford noted the Plan, as it relates to Clarington, is consistent with announcements made in October except that the Province is using the language of "deferral" rather than "cancellation" of new build and that demand management will guide future decisions before building new generation. Mr. Clifford confirmed that nuclear refurbishment at both Darlington and Bruce Nuclear Generating Stations will proceed beginning in 2016 and refurbishment of the full range of reactors will be determined following their experience with the first refurbishment. COMMUNICATIONS Resolution #C- 403 -13 Moved by Councillor Neal, seconded by Councillor Novak THAT the communications to be received for information be approved, with the exception of Correspondence Item I - 13. •::: _ l 1- 1 Minutes of the Newcastle Memorial Arena Management Board dated October 8, 2013 1 - 2 Minutes of the Ganaraska Region Conservation Authority dated October 17, 2013 1 - 3 Minutes of the Newcastle Community Hall Board dated October 15, 2013 1 - 4 Minutes of the Clarington Accessibility Advisory Committee dated November 6, 2013 1 - 5 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated November 12, 2013 1 - 6 Minutes of the Agricultural Advisory Committee of Clarington dated November 14, 2013 1 - 7 Minutes of the Clarington Heritage Committee dated November 19, 2013 1 - 8 Minutes of the Central Lake Ontario Conservation Authority dated November 19, 2013 1 - 9 Minutes of the Clarington Safe Communities Advisory Committee dated November 21, 2013 Council Meeting Minutes - 6 - December 2, 2013 1 - 10 Minutes of the Sustainable Clarington Community Advisory Committee dated October 17 and November 21, 2013 1- 11 Minutes of the St Marys Cement Community Relations Committee, August 27, 2013 1 - 12 Margaret Stauffer, Administrative Assistant, Central Lake Ontario Conservation Authority (CLOCA), forwarding a summary of the 2012/2013 .Watershed Awards, a biennial event to recognize and show appreciation for environmental contributions made by citizens, organizations and businesses towards the enhancement and stewardship of local watersheds; and, advising of the following awards with respect to Clarington initiatives: • Municipality of Clarington Engineering Services — Bragg Road Culvert Rehabilitation and Soper Creek Re- Alignment • Municipality of Clarington Planning Services — "Trees for Rural Roads" Program • Ontario Power Generation — Durham Children's Groundwater Festival and Purple Woods Maple Syrup Festival • TD Friends of the Environment Foundation — Funding for Construction of Accessible Floating Docks for the Enniskillen Pond. 1 - 14 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham, forwarding a copy of Report 2013 -P -74 of the Commissioner of Planning and Economic Development regarding #CycleON: Ontario's Cycling Strategy. 1 - 15 Roger Anderson, Regional Chair and CEO, Regional Municipality of Durham, writing to Martin Vroegh, Director of Environmental Affairs, St. Marys Cement and Votorantim Cement North America, advising that on October 30, 2013, Regional Council adopted the following resolution pertaining to St. Marys Cement's request for support for the use of wood biomass as an alternative to fossil fuels at the St. Marys Cement, Bowmanville Cement Plant, as a contribution to greenhouse gas emission reductions in the Region: "a) THAT the Regional Chair provide a letter of support to Mr. Martin Vroegh, Director of Environmental Affairs, St. Marys Cement and Votorantim Cement North America; and b) THAT Council Correspondence CC 128 from Mr. Martin Vroegh be referred to the Municipality of Clarington Council." Council Meeting Minutes - 7 - December 2, 2013 The Region has recognized that the use of wood biomass as an alternative to fossil fuel at the St. Marys Cement, Bowmanville cement plant would help reduce greenhouse gas emissions in the Region and has lent their support to the application. 1 - 16 Pam Lancaster, Ganaraska Region Conservation Authority (GRCA), forwarding a Public Notice regarding the Draft Updated Ganaraska Assessment Report: Lake Ontario Intakes Source Protection Planning, Trent Conservation Coalition Source Protection Region, inviting comment on the Draft Updated Assessment Report for the Ganaraska Region Source Protection Area, Trent Conservation Coalition Source Protection Region. The approved document identifies threats to drinking water quality and quantity and the update will provide further identification of water quality threats to Lake Ontario intakes. The draft update can be reviewed at http:// www.trentsourceprotection.on.ca /the planningprocess/ assessmentreport /ganaraskareport/. Written comments are to be received by December 20, 2013. 1 - 17 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising Council that on October 30, 2013, Regional Council adopted the following resolution pertaining to Non - Residential Regional Development Charge Collection: "a) THAT for multi -unit non - residential development proposals where the use at occupancy could be either commercial or industrial (as defined in the Region's Development Charge By -law No. 16- 2013), and building permits will not be required for each individual unit within the building, the following approach be undertaken by Regional staff: i) The Regional commercial development charge be applied on the entire building at building permit stage; and ii) A refund be provided to the original building permit applicant, for the portion of the building that meets the definition of industrial use at occupancy as determined by Regional staff, based on the difference between the commercial and industrial development charges at the rates in effect at the time of the original payment (plus interest). b) THAT for multi -unit non - residential development proposals where the use at occupancy could be either commercial or industrial and the Chief Buildinq Official from the local municipality provides written assurance to the Region'that each unit within the multi -unit development will be subiect to acquirinq one or more additional building permits arior to occupancy, Regional development charges will be collected based on the following approach by Regional staff: Council Meeting Minutes - 8 - December 2, 2013 i) The Regional industrial development charge be applied on the construction of the building shell; ii) As subsequent building permit applications are submitted for each individual unit, the proponent be required to pay the difference between the industrial development charge and the commercial development charge for each unit that meets the commercial use definition in the Region's Development Charge By -law as determined by Regional staff; and iii)That the area municipality undertake the collection of these additional development charges for remittance to the Region." 1 - 18 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated October 15, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Durham/York Energy from Waste Project, August 2013 Complaint and Inquiry Logs (MOE File No. EA- 08 -02) • Durham York Energy Centre Complaint Protocol Log (October 2013) • Letter to the Ministry of the Environment dated October 18, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Durham/York Energy from Waste Project, Addressing Ministry of the Environment's Comments on the 2012 Annual Surface Water Report (MOE File No. EA- 08 -02) • Figure 1: Surface Water Sampling Locations; and advising that the documents are also available on the EFW project website at http:// www. durhamyorkwaste.ca /pro4ect/efw- committee.htm 1 - 19 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: Letter to the Ministry of the Environment dated October 31, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Durham/York Energy from Waste Project, Submission of the 2013 Compliance Monitoring Report (MOE File No. EA- 08 -02) Durham York Energy Centre 2013 Compliance Report and Appendices A & B Council Meeting Minutes - 9 - December 2, 2013 • Durham York Energy Centre 2013 Compliance Report Appendix C • Letter to the Ministry of the Environment dated October 31, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Durham/York Energy from Waste Project, Submission of the Regional Municipality of Durham's Waste Diversion Program Monitoring Report for 2012 (MOE File No. EA- 08-02) • The Regional Municipality of Durham's Waste Management Services 2012 Waste Diversion Report • Letter to the Ministry of the Environment dated October 30, 2013, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Durham/York Energy from Waste Project, Submission of the Regional Municipality of York Waste Diversion Program Monitoring Plan (MOE File NO. EA- 08 -02) • The Regional Municipality of York's 2012 Annual Diversion Report; and advising that the documents are also available on the EFW project website at hftp://www.durhamVorkwaste.ca/project/efw-committee.htm 1-20 Debi A. Wilcox, Town Clerk, Town of Whitby, writing to D. Bowen, Regional Clerk, Regional Municipality of Durham, advising that on November 18, 2013, the Town of Whitby adopted the following resolution pertaining to Fair and Efficient Representation — Durham Regional Council: 1. THAT Report CAO -07 -13 of the Chief Administrative Officer be received; 2. THAT based on the review of Town of Ajax Report, `Durham Region Council: The Need for Fair and Efficient Representation', dated May 13, 2013, that the Region of Durham be requested to establish a committee to review the representation and composition of the Durham Region Council; 3. THAT a referendum question be included on the 2014 Municipal Election ballot in Whitby; 4. THAT the referendum question read as follows: Are you in favour of the Council of the Town of Whitby passing a resolution requesting that the Council of the Region of Durham take the necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each municipality? Yes No 5. THAT the Council of the Town of Whitby requests the Region of Durham to include the above question on the 2014 region wide ballot; and, Council Meeting Minutes -10- December 2, 2013 6. THAT this resolution be circulated to the Regional Clerk and all area Municipal Clerks in the Durham Region." 1-21 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising that on November 20, 2013, Regional Council adopted the following resolution pertaining to 2014 Municipal Elections: "a) THAT Report #A2013 -A -52 of the Commissioner of Corporate Services be received for information; and b) THAT a copy of Report #2013 -A -52 of the Commissioner of Corporate Services be forwarded to the area municipalities for their information." 1 - 13 Gary Cole, President, West Beach Association, forwarding the Association's Annual Progress Report on the development of the new park at the West Beach; indicating the beach has been greatly used by residents and visitors alike, the Association members have worked very hard to keep the beach in good shape and much work has been done on their individual cottages to keep them up and to present a pleasing appearance for the many visitors, there has been no trouble of any kind over the season, and the Association has held many successful social events; and, the Association appreciates the work of Municipal staff who have helped to make the park a reality. The Association has also donated a book compiled by Susie and Dan Plumpton depicting Port Darlington's West Beach since its inception in the 1890's. Resolution #C- 404 -13 Moved by Councillor Novak, seconded by Councillor Partner THAT Correspondence Item I - 13 from Gary Cole, President, West Beach Association, forwarding the Association's Annual Progress Report, be received for information; and THAT a letter of appreciation be forwarded to the Association acknowledging their good stewardship and the donation of the book compiled by Susie and Dan Plumpton depicting Port Darlington's West Beach. "CARRIED" Council Meeting Minutes - 11 - December 2, 2013 CORRESPONDENCE FOR DIRECTION Resolution #C- 405 -13 Moved by Councillor Novak, seconded by Councillor Neal THAT Correspondence Items D - 1 to D - 6 be approved as per the Agenda. "CARRIED" D ­1 Ministry of the Environment advising the Premier of Ontario is inviting nominations for the 2014 Council of the Federation (COF) Excellence in Water Stewardship Award, an award to recognize outstanding achievement, innovative practice and excellence in water stewardship provincially and territorially consisting of a certificate and $1,000; advising of the eligibility criteria; and, indicating the nomination deadline is January 15, 2014. (Correspondence referred to the Municipal Clerk to have information placed on the municipal website) D - 2 Garth Gilpin, Secretary- Treasurer, Board of Management, Historic Downtown Bowmanville Business Centre, advising Council that Donna Johnston of Bella Donna's has tendered her resignation from the Board of Management, effective November 12, 2013. (Correspondence referred to the Municipal Clerk) D - 3 Alan Cornthwaite, Recording Secretary, Past President, Bowmanville and District Navy League, requesting permission for Sea Cadet tagging in Clarington on April 4, 5 and 6 and September 26, 27, 28, 2014, in support of the Sea Cadet Program and to provide an opportunity to exhibit the Cadets in the community. (Sea Cadet tagging approved on April 4, 5 and 6 and September 26, 27, 28, 2014) D - 4 Jo -Anne McFarland, Clarington Polar Bear Swim Committee, extending an invitation to Mayor Foster and Members of Council to participate in the 14th Clarington Polar Bear Swim "Plunge for Life" to be held on January 1, 2014 at the Newcastle Beach to raise awareness of the urgent need for organ and tissue donations and to raise funds for the Sick Kids Foundation to be directed towards research for pediatric liver disease; and, requesting Council's approval for members of Clarington Fire Station #2 to provide an Emergency Service presence at this community event. (Request approved) Council Meeting Minutes -12- December 2, 2013 D - 5 Tom Feddema, 2704 Concession Road 7, requesting an extension to Building Permit #13.0234 to September 1, 2014. (Extension to Building Permit #13.0234 to September 1, 2014, approved subject to the signing of a further Letter of Undertaking) D - 6 Christopher Schueler, URS Consultant Detail Design Manager, URS, advising that URS has been retained by the Ontario Ministry of Transportation (MTO) to undertake an Advance Clearing Contract in advance of construction of the Highway 401 /Holt Road Interchange Detail Design Project to clear existing trees and vegetation; indicating the project is anticipated to commence in early 2014 during the winter /early spring prior to May 1, 2014, to avoid impacts to migratory birds and species -at- risk; advising that off -peak lane closures will be required on Highway 401 in the vicinity of Holt Road and temporary lane closures will occur along the South Service Road, Solina Road, Park Road and Holt Road; and, requesting an exemption to the Noise By -law to allow night and weekend work with no timing limitations (including statutory holidays) and to include prohibited time periods for the operation of construction equipment in order to minimize potential safety hazards during construction to the traveling public and disruption to the high volume of daytime traffic. (Exemption to the Municipality's Noise By law approved for the period January 1 to May 1, 2014) D - 7 Paul and Diane Imalch and Scott and Vicki Carson, expressing concern with the state of repair and maintenance of Bellamy Road; advising the road is very busy due to businesses operating and vehicles supplying goods and services to the businesses; and, requesting Bellamy Road be reconstructed. A petition from concerned residents of Bellamy Road was also received advising that residents are hoping the promised resurfacing of Bellamy Road will be honoured and that the road will be rebuilt properly with asphalt surfacing as soon as possible and not be returned to a gravel surface. Resolution #C- 406 -13 Moved by Councillor Woo, seconded by Councillor Partner THAT the request for resurfacing of Bellamy Road be referred to the 2014 Budget. "CARRIED" Council Meeting Minutes -13- December 2, 2013 D - 8 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising that on October 30, 2013, Regional Council adopted the following resolution pertaining to St. Marys Cement's request for support for the use of wood biomass as an alternative to fossil fuels at the St. Marys Cement, Bowmanville Cement Plant, as a contribution to greenhouse gas emission reductions in the Region: "a) THAT the Regional Chair provide a letter of support to Mr. Martin Vroegh, Director of Environmental Affairs, St. Marys Cement and Votorantim Cement North America; and b) THAT Council Correspondence CC 128 from Mr. Martin Vroegh be referred to the Municipality of Clarington Council." As noted in Part b) above, Regional Council Correspondence CC 128 from Martin Vroegh, advising that St. Marys Cement is developing applications for Environmental Compliance Approval (both waste and air) to substitute alternative (low carbon) fuel for conventional fuel (petroleum coke) and St. Marys is respectfully requesting a resolution of support for the use of wood biomass as an alternative to fossil fuels at the St. Marys Cement, Bowmanville Cement Plant, recognizing this as a contribution to greenhouse gas emission reductions in Durham Region. Resolution #C- 407 -13 Moved by Councillor Novak, seconded by Councillor Partner THAT a letter be forwarded to St. Marys Cement in support of their use of wood biomass as an alternative to fossil fuels at the St. Marys Cement, Bowmanville Cement Plant. "CARRIED" Councillor Hooper declared a pecuniary with respect to Correspondence Item D - 9 as he owns property in the downtown core, and left the Council Chambers during discussion and voting on this matter. D - 9 Garth Gilpin, Secretary- Treasurer, Board of Management, Historic Downtown Bowmanville Business Centre, advising that on November 12, 2013, the Board of Management adopted the following resolution pertaining to a moratorium on retail development in Bowmanville: Council Meeting Minutes -14- December 2, 2013 "THAT ... because there are several commercial retail sites currently available for rent east of Liberty Street, in the downtown and west of County Road 57, and that because the expansion of the Darlington Nuclear plant has been cancelled by the Ontario Government which will negatively affect local residential growth, that Council be requested to place a moratorium on further retail development in the Bowmanville area until the local economy has stabilized." Resolution #C- 408 -13 Moved by Councillor Novak, seconded by Councillor Woo THAT the request from the Board of Management, Historic Downtown Bowmanville Business Centre, for Council to place a moratorium on further retail development in the Bowmanville area until the local economy has stabilized, be referred to the Clarington Board of Trade and Office of Economic Development to assist the Bowmanville BIA in exploring opportunities for marketing the BIA and promoting attraction and retention of business. "CARRIED" Councillor Hooper returned to the meeting. D - 10 Mayor Steve Parish, Town of Ajax, advising Council that on November 25, 2013, Ajax Town Council adopted the following resolution pertaining to Representation Questions on the 2014 Election Ballots: 1. THAT Town of Ajax Council petition the Council of the Regional Municipality of Durham to include the following question on the region - wide ballot on October 27, 2014: `Are you in favour of the Council of the Regional Municipality of Durham taking all necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each local municipality ?' Yes No 2. THAT the Council of the Municipality of Clarington be advised of the support of Ajax and Whitby for a ballot question on representation and that Clarington Council be requested to support a region -wide ballot question on this issue in light of Clarington's significant underrepresentation." Council Meeting Minutes -15- December 2, 2013 Resolution #C- 409 -13 Moved by Councillor Trail[, seconded by Councillor Neal THAT the resolution from the Town of Ajax, with respect to Representation Questions on the 2014 Election Ballots, be endorsed. "MOTION WITHDRAWN" Resolution #C- 410 -13 Moved by Councillor Trail[, seconded by Councillor Neal THAT the resolution from the Town of Ajax, with respect to Representation Questions on the 2014 Election Ballots, be referred to staff for a report back to Council at the first meeting in January. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill V Councillor Woo Councillor Hooper Councillor Neal ✓ Councillor Novak Councillor Partner -Mayor Foster ✓ COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report November 25, 2013 Resolution #C- 411 -13 Moved by Councillor Woo, seconded by Councillor Traill THAT the General Purpose and Administration Committee Report of November 25, 2013 be approved, with the exception of Items #1(a) and #6. "CARRIED" Council Meeting Minutes -16- December 2, 2013 Item #1 a Resolution #C- 412 -13 Moved by Councillor Traill, seconded by Councillor Partner THAT staff be requested to report back on signage options including a floral display along Highway 401 for Bowmanville as per Robert Stevens' delegation and that the limit be capped at $20,000. "MOTION LOST" Resolution #C- 413 -13 Moved by Councillor Novak, seconded by Councillor Neal THAT Report EGD- 035 -13 - Bowmanville Municipal Identification Display, be received for information. "CARRIED" Item #6 Resolution #C- 414 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT Report PSD- 070 -13 be received; THAT the following resolution, contained in Attachment 1 of Report PSD- 070 -13, supporting the FIT applications by Elizabeth Anne Stapleton and Stapleton Auctions, at 4532 Hwy 2, Newtonville be approved: WHEREAS Elizabeth Anne Stapleton (the Applicant) proposes to construct and operate a rooftop solar array (the "Project ") on 4532 Highway 2, Newtonville (the "Lands ") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the FIT Rules, Version 3.0, applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; Council Meeting Minutes -17- December 2, 2013 NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports the construction and operation of the Project on the Lands; and THAT this resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. THAT the following resolution; contained in Attachment 2 of Report PSD- 070 -13, supporting the FIT applications by Stapleton Auctions, at 9 Newtonville Mill St., Newtonville be approved: WHEREAS Stapleton Auctions (the Applicant) proposes to construct and operate a rooftop solar array (the "Project ") on 9 Newtonville Mill Street, Newtonville (the "Lands ") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the FIT Rules, Version 3.0, applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports the construction and operation of the Project on the Lands; THAT this resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. THAT all interested parties listed in Report PSD- 070 -13 be advised of Council's decision. "CARRIED" STAFF REPORT(S) There were no Staff Reports considered under this Section of the Agenda. Council Meeting Minutes -18- December 2, 2013 UNFINISHED BUSINESS There was no Unfinished Business considered under this Section of the Agenda. BY -LAWS Resolution #C- 415 -13 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -laws 2013 -100 to 2013 -102 2013 -100 Being a By -law to amend municipal street names in the Municipality of Clarington 2013 -101 Being a By -law to provide for advance votes to be held prior to the 2014 Voting Day 2013 -102 Being a By -law to appoint an individual as a Parking Enforcement Officer for Private Property (Brett MacNeil) (243 King Street East, Bowmanville, and 120, 124, 128, 132 and 136 Aspen Springs Drive, Bowmanville); and THAT the said by -laws be approved. •0.- _I PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS Councillor Neal questioned whether staff were aware of any appeals of the Ontario Municipal Board decision regarding the Trulls Road apartment complex. The Director of Planning Services advised he was not aware of any appeals. Councillor Hooper questioned the status of the Region's waste diversion rate with respect to the DurhamNork Energy- from -Waste Facility and what happens if the 70% diversion rate is not achieved. Mayor Foster stated he did not believe there was a condition on the 70% goal and confirmed, at present, the Region is at 54% diversion and continues to move towards the 70% target rate. The Commissioner of Planning Services indicated that there is no tie -in between the CofA and the legal requirements of the EFW. Mayor Foster suggested representatives from the Region could be invited to attend a future Council meeting to discuss waste diversion. Council Meeting Minutes _19- December 2, 2013 Councillor Partner expressed concern with the lack of communication regarding the road closure at East Townline Road wherein Emergency Services took eight minutes longer to respond to an emergency. Chief Weir indicated he would follow -up with EMS. Councillor Hooper stated a pecuniary interest earlier in the meeting, refrained from voting on the Confirming By -law and left the Council Chambers during discussion and voting on the Confirming By -law. CONFIRMING BY -LAW Resolution #C- 416 -13 Moved by Councillor Neal, seconded by Councillor Novak THAT leave be granted to introduce By -law 2013 -103, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 2nd day of December, 2013; and THAT the said by -law be approved. "CARRIED" Councillor Hooper returned to the meeting. ADJOURNMENT Resolution #C- 417 -13 Moved by Councillor Partner, seconded by Councillor Hooper THAT the meeting adjourn at 8:36 p.m. "CARRIED" MAYOR MUNICIPAL CLERK DRAFT LIST OF DELEGATIONS DECEMBER 1.6, 2013 a) Petra Schwirtz, Chair and Steve Simic, Director, Clarington Tourism Marketing Board — Tourism Status Report — 2013 in Review (Correspondence Item I — 6) b) John Windatt — Request for Second Off -Leash Dog Park (Correspondence Item D — 4) C) Joseph Sinacori — Report LGL- 012 -13 — Forced Road - 4826 Concession Road 6, Newtonville (Item 10 of Report #1) d) Stacey Snow and Misty Oulton, Free Durham from Fluoride Team — Water Fluoridation Information Night (Correspondence Item I - 7) SUMMARY OF CORRESPONDENCE DECEMBER 16, 2013 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 Minutes of the Clarington Museums and Archives Board dated October 9 and November 13, 2013 (Copies attached) 1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated October 8, 2013 (Copy attached) 1 - 3 Kathy McLaughlin, Secretary, Bowmanville Santa Claus Parade Committee, extending appreciation to all involved in making the 2013 Bowmanville Santa Claus Parade a great success and for permitting the use of the old Fire Hall. 1 - 4 Chris Belanger, Project Manager, Ministry of Transportation, advising of the rehabilitation of the Canadian Pacific Railway Overhead Bridge on Highway 35 in Pontypool beginning in the spring of 2014; indicating the project will be performed in three stages and traffic flow will be maintained with a single lane in each direction; advising that advance signing will be placed on the mainline highway and on the side roads leading to Highway 35 at least 10 days in advance of the work and local municipalities, school boards, emergency services and local businesses will also be advised in writing a minimum of 10 days prior to the closures once the construction schedule is set; and, advising the project is scheduled to be completed in the late fall 2014. 1 - 5 Christopher Harris, Municipal Clerk, Township of Scugog, writing to Debi Wilcox, Town Clerk, Town of Whitby, advising that on December 2, 2013, the Township of Scugog adopted the following resolution pertaining to Fair and Efficient Representation — 'Durham Region Council: "THAT this Committee receive Correspondence Number 535 -13 for information. AND THAT staff be authorized to send correspondence advising that the Council of the Township of Scugog does not believe that representation by population is the only factor to consider in determining what constitutes fair and efficient representation and that it does not support the proposed referendum question on the Region wide ballot." Summary of Correspondence -2 - December 16, 2013 1 - 6 Petra Schwirtz - Chair and Steve Simic, Director, Clarington Tourism Marketing Board providing a Tourism Status Report — 2013 in Review. 1 - 7 Stacey Snow and the Free Durham from Fluoride Team, expressing concern that the fluoride (hydrofluorosilicic acid) being added to drinking water is harmful to health, polluting the environment and interfering with freedom of choice; indicating that since 2001, 50 communities in Canada have ended water fluoridation; and, inviting Members of Council to attend an information night hosted by the Free Durham from Fluoride Organization and the Unifor Durham Regional Environment Council on January 9, 2014, at the Unifor Local 222 Union Hall, Oshawa, starting at 6:30 p.m. CORRESPONDENCE FOR DIRECTION D - 1 Luc Vincent, Manager, Ontario Honours and Awards Secretariat, Ministry of Citizenship and Immigration, advising that nominations are being accepted for the Ontario Medal for Young Volunteers, an award to recognize youth who understand the importance of volunteering and who demonstrate leadership, initiative and perseverance, inspire others, and improve the quality of life in their communities, province, country and the world; and, indicating that nomination forms and additional information about the Medal and other programs recognizing volunteers is available at www.ontario.ca /honoursandawards. The deadline for submission is January 15, 2014. (Motion to refer correspondence to the Municipal Clerk to place information on the Municipality's website) D - 2 Natasha Bowes, Fundraising Coordinator, Autism Ontario, requesting that April 2, 2014, be proclaimed as "World Autism Awareness Day ", as a means of increasing public awareness about Autism Spectrum Disorder (ASD) and the day -to -day issues faced by people with autism and their families. (Motion to Proclaim) D - 3 Carole Whelan on behalf of Flag Day, advising February 15, 2014, will mark the 49th anniversary of the National Flag of Canada; and, encouraging teachers and youth leaders to get involved in events to celebrate National Flag of Canada Day. (Motion to Proclaim) Summary of Correspondence -3 - December 16, 2013 D - 4 John Windatt acknowledging the resounding success of the Bowmanville off -leash dog park and requesting that Council start the process to establish a second off -leash park to be located in Newcastle. Mr. Windatt suggests that the off -leash park be located in the park behind the library as the park sees little use, has ample parking available, few people would be impacted, and having the park downtown would promote walking and interaction between people and foster a sense of community. (Motion to refer correspondence to staff) D - 5 Lisa Roy, Chair, Orono BIA, expressing concern with the 2 -hour parking restriction on Main Street and requesting that parking on Main Street be extended to 3 hours. (Motion to forward a letter of request to the Regional Municipality of Durham) D - 6 David Sebastian Orsorio, URS Canada Inc., advising that URS has been retained by the Ministry of Transportation (MTO) to undertake a Detail Design and Class Environmental Assessment Study for the replacement of the Highway 401 /Holt Road interchange; outlining the construction work associated with the reconstruction project; indicating that the MTO is seeking a noise exemption to Municipal By -law 2007 -071 to minimize the potential safety hazards during construction to the traveling public and to minimize the disruption to the high volume of daytime traffic to allow night work and weekend work with no timing limitations (including statutory Holidays) for the period May 1, 2014 to December 31, 2015. (Motion to approve an exemption to the Municipality's Noise By -law for the period May 1, 2014 to December 31, 2015) D - 7 Marion Saunders, President, Association of Hospital Volunteers — Bowmanville, requesting permission to hold a fundraising tag day event on May 30 and 31, 2014, in the Bowmanville and Newcastle areas and indicating the event is one of their primary fundraising efforts for 2014 and that proceeds will be directed to ongoing support of patient needs in the Lakeridge Health Bowmanville hospital. (Motion to approve tag days on May 30 and 31, 2014) Summary of Correspondence -4 - December 16, 2013 D - 8 Steve Hann acknowledging the death of Limba, Bowmanville Zoo's elephant, and suggesting that elephant footprints be painted along the road in downtown Bowmanville or her parade route as an honourable and unique way to honour her life. (Motion for Direction) D - 9 J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation Authority ( CLOCA), writing to the Honourable Linda Jeffrey, Minister of Municipal Affairs and Housing, advising that on November 19, 2013, . CLOCA's Board of Directors adopted the following resolution pertaining to Land Use Planning and Appeal System Consultation: . "THAT the CLOCA Board of Directors'request the Province of Ontario to remove the ability to appeal to the Ontario Municipal Board municipal official plan and zoning bylaw amendments associated with the implementation of provincially approved Source Protection Plans; and, THAT this motion be circulated to Premier of Ontario, Minister of Municipal Affairs & Housing, Minister of the Environment, Minister of Natural Resources, Conservation Ontario, AMO, CTC Source, Protection Region, Region of Durham, Town of Ajax, Municipality of Clarington, City of Oshawa, City of Pickering, Township of Scugog, Township of Uxbridge, Town of Whitby, Ganaraska Region CA, Kawartha Region CA, Lake Simcoe Region CA, Toronto & Region CA, Credit Valley CA." (Motion for Direction) D - 10 Susan Sheridan, Deputy CAO Clerk- Treasurer, Township of Killaloe, Hagarty and Richards, writing to the Honourable Kathleen Wynne, Premier of Ontario, advising that on December 3, 2013, the Township of Killaloe, Hagarty and Richards adopted the following resolution pertaining to Limit Industrial Wind Turbine (IWT) Projects: "WHEREAS the Premier of Ontario has recently conveyed the Government's desire to limit Industrial Wind Turbine (ITW) Projects to communities that are willing hosts; AND WHEREAS the Council for the Township of Killaloe, Hagarty and Richards has.received a clear message from its residents that they are not willing to host IWTs in Killaloe, Hagarty and Richards; Summary of Correspondence -5 - December 16, 2013 AND WHEREAS the Council for the Township of Killaloe, Hagarty and Richards has taken a consistent position on the issue of IWTs; NOW THEREFORE BE IT RESOLVED THAT the Council for the Township of Killaloe, Hagarty and Richards applauds the position taken by the Premier and the Government; AND THAT based on the consistent position of the Council for the Township of Killaloe, Hagarty and Richards and the input received from the community regarding IWTs, the Province of Ontario and specifically the Ministry of Environment be now advised that the Township of Killaloe, Hagarty and Richards is not a "willing host" for IWTs; AND THAT this resolution be circulated to Premier Kathleen Wynne, as well as to the Minister of Environment, Minister of Energy, Minister of Rural Affairs, MP Cheryl Gallant, MPP John Yakabuski, and to all Ontario municipalities for their support and endorsement." (Motion for Direction) Clarington To illuminate Clarington and its heritage through Museum$ jnd ArchlYG$ lasting and meaningful experiences with artifacts, exhibitions and programmes that inspires future generations and enlivens our community 62 Temperance Street, Bowmanville, Ontario L1C 3A8 905 -623 -2734 at Sarah Jane Williams Heritage Centre BOARD MEETING MINUTES October 9, 2013 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario Present: J. Witheridge, [Chair] M. Morawetz Camp 30 Guest C. Morgan J. Neal B. Seto J. Cashin -Oster M. Speelman Viney [Vice- Chair] Regrets: A. Foster [Mayor] S. Laing G. Humes Absent: M. Carlton Staff: J. Fielding, [Executive Director] 1. Call to Order: The Chair called the meeting to order at 7:00 p.m. 2. Announcements: The Heritage Harvest raised approximately $5,000. 3. Adoption of Agenda: Moved by: C. Morgan Seconded by: J. Neal N. Ellis [recording secretary] 1 -1 THAT: the agenda be approved. MOTION CARRIED 4. Disclosure of Interests: No interests were disclosed. 5. Approval of Minutes a) THAT: the Board meeting September 2013 minutes be approved as corrected. Moved by: J. Cashin -Oster Seconded by: J. Neal MOTION CARRIED 6. Communications: a) Municipality of Clarington (Appendix 1) is reviewed. Moved by: M. Speelman Viney 7. Announcements: Seconded by: C. Morgan MOTION CARRIED a) The Chair explains he has written a letter to Mr. Finnerty the deputy minister in charge of the C.M.O.G. grants asking for him to look at the case again. . Motion that: The written letter with amendments be sent to the deputy minister. Moved by: M. Speelman Viney Seconded by: J. Cashin -Oster MOTION CARRIED b) There is a discussion about the Clarington This Week article by Jennifer O'Meara, printed and online as front page news on October 5, 2013. It is evident that there are more details in the online version. New information for a couple of board members is stated, that the rule is if the grant deadlines are missed two years in a row, the museum is ineligible to apply for the grant in the third year. Motion that: An ad hoc committee be created to reconstruct how C.M.O.G.grant was lost, and to create a new policy be created to ensure it does not happen again. The committee will be M. Speelman Viney, B. Seto, J. Cashin -Oster and the Chair. Moved by: M. Speelman Viney Seconded by: J. Cashin -Oster MOTION CARRIED 8. Executive Director's Report: The Executive Director discusses the museum's progress. She explains she has secured four University of Ontario Institute of Technology (UOIT) students who will conduct a marketing strategy study. They will gather and present information. Their intent is to come to events, ask patrons questions and discover how the museum can better market itself. The Executive Director mentions she has applied for an Arts Education grant. She will send a copy of the grant forms to all Board members. The museum should have a response for this grant by February 2014. Motion that: the Executive Director's report be received. Moved by: J. Neal Seconded by: B. Seto MOTION CARRIED 9. Finance Report: G. Humes is absent. Motion that: the Financial report be received. 10.2014 Budget Proposal Approval: Motion that: the Board approve the 2014 Budget Proposal. Moved by: M. Morawetz 11. Business Arising: Seconded by: J. Neal MOTION CARRIED Motion that: the Executive Director's plan for C.M.O.G. presentation be accepted. Moved by: J. Neal Seconded by: M. Speelman Viney WICOWWOUVANWSUP Motion that: a standing committee with S. Laing as Chair be formed for collections. Moved by: J. Neal 12. Committee Reports: a) Finance (G. Humes absent) Seconded by: M. Morawetz Motion that: the Board accept the Finance report. Moved by: M. Speelman Viney b) Fundraising (J. Neal) MOTION CARRIED Seconded by: J. Cashin -Oster MOTION CARRIED The Heritage Harvest was a great success. Archivist Charles Taws did a great job with his talk about the site's heritage. Congratulations from the Chair to everyone for doing a fantastic job. J. Neal will select a date to have a courtyard meeting this year about Heritage Harvest improvements that can be made for 2014. Motion that: the Board accept the Fundraising committee report. Moved by: M Morawetz c) Property (M. Morawetz) Seconded by: B Seto MOTION CARRIED The ,veranda has been painted. The conservatory is currently being painted and preserved. Still waiting for a report on the boy's room. There is some discussion about a fundraising position, this also waiting for approval. There will be more of a report on this next meeting. Motion that: the Board accept the Property committee report. Moved by: Julie Cashin Oster d) Membership (B. Seto) Seconded by: Joe Neal MOTION CARRIED There are a few new members. No new members from the Heritage Harvest, that the Board is aware of. Moved by: J. Neal 13. New Business: Seconded by: M. Speelman Viney MOTION CARRIED The Chair would like to have an antique tractor show in front of the SJAHC to support the Orono Fair. It would be held in August to promo Orono Fair and bring the tractors to Bowmanville, to children who do not have the money to attend the Orono Fair. A small discussion is had about the Santa Claus Parade in Bowmanville and the best time to have the tractor show and where. Motion that: Julia present to the Orono Fair Board (Alliance) for a Tractor show. Moved by: M. Morawetz Seconded by: M. Speelman Viney MOTION CARRIED 14. Date and Place of Next Board Meeting: The next meeting will be held November 13, 2013 at the Clarke Museum at 7 p.m. 15. Adjournment: THAT the meeting adjourn at 9:04 p.m. Minutes for the October 9, 2013 meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives Clarington To illuminate Clarington and its heritage through Museums and Archives lasting and meaningful experiences with artifacts, exhibitions and programmes that inspires future generations and enlivens our community mwmmwiw"'-�® 62 Temperance Street, Bowmanville, Ontario L1C 3A8 905- 623 -2734 at Sarah Jane Williams Heritage Centre BOARD MEETING MINUTES November 13, 2013 Clarke Museum 7086 Old Kirby School Rd., Kirby, Ontario Present: J. Witheridge, [Chair] C. Morgan B. Seto J. Cashin -Oster S. Laing M. Carlton G. Humes M. Mitchell C. Taws Regrets: Cllr Joe Neal, Mayor Adrian Foster, Michelle Speelman Viney, Staff. J. Fielding, [Executive Director] 1. Call to Order: The Chair called the meeting to order at 7:00 p.m. N. Ellis [ recording secretary] The Chair announces a small change in agenda order will take place today. Presentation #6 b) with C. Taws and onwards will be after 410 a). 2. Adoption of Agenda: Moved by: C. Morgan THAT: the agenda be approved. Seconded by: J. Cashin -Oster MOTION CARRIED 3. Disclosure of Interests: No interests were disclosed. 4. Approval of Minutes a) THAT: the Board meeting October 9, 2013 minutes be approved. b) THAT: the Executive meeting November 6, 2013 minutes- be approved. Moved by: C. Morgan 5. Correspondence: Seconded by: B. Seto MOTION CARRIED a) Michelle Speelman Viney has emailed and let the Chair know that she is resigning from the Board because she has sold her place of residence and is moving. The Board regrets the resignation of Michelle Speelman Viney. Moved by: J. Cashin -Oster 6. Presentations: a) Events 2014 (M. Mitchell) Seconded by: S. Laing MOTION CARRIED M. Mitchell shows her schedule of programs and events for 2014. She highlights that the museum has partnered with Ontario Power Generation (OPG) for family programming. OPG has donated $5,000 and the museums and promised ten days next year to be OPG FAMILY DAYS. The museum would like to continue to be a part of the Historic Downtown Bowmanville events, will be continuing with the membership program and summer camps, which will focus on current exhibits. Bowmanville historic walks will return next year along with curator talks, summers teas and the Kirby Church book sale. M. Mitchell said she will try to promote the museum with teacher open house and personal teacher meeting at different schools in Clarington. Two changes will take place in 2014; July 1st tea on the veranda will cancelled and an extra tea will take place on Sept.l't, Spirit Walks will not take place in September, they will be held instead in October every Wednesday and Thursday. C. Morgan inquires about the Feb 17th family day event and the family tree activity. A small discussion is had about the importance of family and the diversity many families nowadays. The museum will offer probably two activity options. The Chair recommends August 23rd (OPG FAMILY DAY) as tractor day. The Chair thanks Melody for all her hard work. Motion that: The Events 2014 plan be accepted. Moved by: S. Laing 10. Business Arising a) Re- address the Budget (J. Fielding) Seconded by: J. Cashin -Oster MOTION CARRIED J. Fielding presents a renewed budget request for the Municipality. She explains that the museum needs more money. Staff overtime is not always counted, the collection needs care and the museum needs better marketing and she can't have Bowmanville Museum open if there is low staff and there is nothing worse than saying no patrons. J. Fielding mentions that the money being requested will help the Museum meet its Strategic Objectives. She reminds the Board -that if the museum doesn't get more money, the chances of getting the C.M.O.G. grant money is less likely if the collection is not taking care of. A small discussion is had. Motion that: the Executive Director's re- addressing of the Budget be accepted. Moved by: B. Seto Seconded by: J. Cashin -Oster MOTION CARRIED 6. Presentations (con't) b) Collection (C. Taws) C. Taws talks through the de- accessioning process currently being carried out. To ensure a correct and accurate process a chart for summer students and volunteers was crested to show them where an item belongs (which collection). Approx. eight to twelve items will be allowed to go to other museums. As of today 286 books, 80 china/metal /glass items and 25 items of clothes have been removed from the museums' collection. The un- numbered items have not been counted. Many ceramic and glass items have been moved to Clarice and there is more room in the S.J.W.H.C. basement. C. Taws notes the museum has a collection Victorian funeral clothes, that are not local but are in great shape. The Collection Committee will discuss the use of these items would be great for a travelling exhibit. 7. Announcements: There are no announcements. 8. Executive Director's Report: The Executive Director's report was delivered. THAT: the executive director's report be accepted. Moved by: G. Humes Seconded by: B. Seto MOTION CARRIED 9. Committee. Reports: a) Finance (G. Humes) Motion that: the Board accept the Finance report. Moved by: G. Humes Seconded by: J. Cashin -Oster MOTION CARRIED b) Fund raising & Event Planning (J. Neal *absent, spoken by J. Fielding) A discussion is had about the contract position and although J. Fielding has someone in mind for this position, B. Seto said maybe there should still be meeting other candidates. G. Humes says that they will have to look into policies for hiring this position and that hiring a person from the community is important. Julie Cashin Oster felt this was a very good proposal but did point out she knew the person concerned. Motion that: the Board approve release of $16,000 project funds to pay for a fundraiser to complete a Fundraising Plan, a case for support and 6 months of supporting implementation of the fundraising plan. S. Laing objects to the Motion. Moved by: Julie Cashin Oster Seconded by: Grant Humes MOTION CARRIED e) Property (M. Morawetz* absent, spoken by J. Fielding) There is small board discussion aboutthe official name of 37 Silver St. whether is should be Waverly Place or Bowmanville Museum. S. Laing mentions it was decided about five or six years ago at a prior meeting. B. Seto says the Board should look for this in the past Board Minutes. Motion that: the Board accept the Property committee report. Moved by: Bonnie Seto d) Membership (B. Seto) Seconded by: Mavis Carlton MOTION CARRIED There are six new members. The museum now has 80 members. Moved by: Susan Laing Seconded by: Julie Cashin Oster MOTION CARRIED e) Friends (S. Laing) The Friends Craft and Bake Sale is this Saturday Nov. 16th 2013 from 9:30 a.m. to 1 p.m. at the S.J.W.H.C.. Moved by: B. Seto Seconded by: J. Cashin -Oster MOTION CARRIED 10. Business Arising (con't): b) Camp 30 M. Morawetz* absent (spoken by J. Fielding) Motion that: M. Morawetz the lead the Camp 30 Committee. . Moved by: Chair Seconded by: B. Seto MOTION CARRIED c) Fair Board Report (Chair) The Orono Fair will support Tractor Day. d) Heritage Tractor (Chair) The Heritage Tractor Committee said they are thrilled to a part of this upcoming event. 11. New Business None. 12. Date and Place of Next Board Meeting:. The next meeting will be held December 11, 2013 at the Sarah Jane Williams Heritage Centre at 7 p.m. 13. Adjournment: THAT the meeting adjourn at 8:58 p.m. Moved by: S. Laing MOTION CARRIED Minutes for the November 13, 2013 meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Executive Director, Clarington Museums and Archives Board Clarington Museums and Archives 1 -2 Draft minutes — Not vet approved by Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD TUESDAY OCTOBER 8, 2013 7:OOPM Present:.(Voting) Melanie McArthur Brian Reid (Chair) Michael Goleski Jim Cleland Councillor Corinna Traill Regrets: Suzanne Land Karin Murphy Kate Potter Geoff James Bonnie Seto Absent Greg Wells — GRCA 1. Agenda Acceptance of Agenda The following items were added to the agenda: -Letter to the Editor MOVED: by Melanie McArthur seconded by Jim Cleland THAT: the agenda for October 8, 2013, with additions be accepted. CARRIED 2. Minutes of September 10, 2013 Approval of Minutes MOVED! by Melanie McArthur, seconded by Michael Goleski THAT: the minutes of September 10 be approved. C0,111-191N107 SWNA.October 2013 Minutes 3. Items/Updates Scavenger Hunt -recap At the April meeting the committee agreed to host a scavenger hunt to help raise awareness of the SWNA and promote environmental stewardship. The Scavenger Hunt was originally scheduled for September 21 but due to rain the event was re- scheduled for October 5. The event was attended by only 4 families but the committee agreed that it would be worthwhile to try it again next year. SNAP was at t_ he event and will be including photos in their next addition. For next year's event the committee would like to see if it could be promoted as part of the Newcastle Fall Festival. Urban Pole Walkers A group of urban pole walkers from the Beech Centre will be walking the trails at the SWNA at 10:00AM on both October 23 and 28. They requested that a SWNA committee member give them a brief orientation and description of the SWNA prior to their walk. They will. be meeting at the Cobbledick Parking lot. Michael Goleski volunteered to meet the group on both days to provide them with an introduction to the SWNA. Any other available committee members are also welcome to attend. Michael will also hand out SWNA buttons to the walkers. Anglers Litter Pick -up With the advent of the salmon fishing season on the Wilmot Creek there has been a large increase in litter at the mouth of the creek and along the edge of the creek. After the fishing season is complete another litter pick -up will be arranged with the same anglers group that has helped the past two years. The date and time have'yet to be confirmed but Nov. 2 or 3 is the tentative date. Once the date is confirmed the committee will be informed by e -mail. Brian Reid reported that the two new garbage cans are being well used. One is located on the barrier beach and the other is on the south side of the Toronto Street Parking lot. The committee discussed the merits of creating a notice that can be placed on the windshields 'of SWNA users asking them to place their garbage in one of the trash receptacles. The notice would be used when the SWNA is busiest, during the spring and fall fishing seasons. Brian Reid will draft a notice for review. Mike Goleski read a letter to the editor that appeared in Clarington This Week. The letter writer was appealing to users of the Bowmanville Valley to not litter. Many of the same issues referenced in the letter also occur along the Wilmot Creek. Application for new SWNA committee member SW NTA Octobcr 2013 Minutes 3 The application for a new member is open until October 18. Council will appoint the new member after that date. Resident complaint The municipality received a.complaint from a resident in the Wilmot Community about an unauthorized trail being cut from the rear of a home on Fairway Drive out to the Lake Meadow trail. Peter Windolf investigated the complaint and showed the committee photos. Apparently a new resident has mowed a lm wide trail about 30m long for easier access to the limestone trail. A letter on SWNA letterhead will be drafted informing the resident that the SWNA Committee discourages unauthorized grass cutting in the SWNA because it impacts vegetation and wildlife habitat. 4. Other Business Brian Reid asked the committee to consider 2014 projects for discussion at the November meeting. Initial suggestions included creating additional trails on the Toronto Street side, north of the old orchard, and identification labels on some trees. Jim Cleland asked if Hydro One could be contacted to clean -out the Martin House that they installed in 2007. 5. Motion to Adjourn MOVED: by Mike Goleski SECONDED: by Councillor Traill THAT: the meeting be adjourned. X.1 R!"T 1 Adjournment: 7:45 P.M. Next Meeting: Tuesday November 12, 7 :OOPM Room lA Notes prepared by: P. Windolf REPORT #1 REPORT TO COUNCIL MEETING OF DECEMBER 16, 2013 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, DECEMBER 9, 2013 RECOMMENDATIONS: RECEIVE FOR INFORMATION (a) ESD- 007 -13 Third Quarter Activity Report — 2013 (b) FND- 018 -13 Timing Of South Bowmanville Multi -Use Facility (c), CAO- 011 -13 Sustainability Clarington Community Advisory Committee Recommendation #1 Follow -Up 2. DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, AND RON ROBINSON, PRESIDENT, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE THAT the delegation of Sheila Hall and Ron Robinson, regarding an Economic Update, be received with thanks. 3. APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY -LAW FOR A DRAFT PLAN OF SUBDIVISION TO ALLOW FOR DEVELOPMENT OF 253 RESIDENTIAL LOTS APPLICANT: PORT DARLINGTON LAND CORPORATION THAT Report PSD- 073 -13 be received; THAT the applications to amend the Clarington Official Plan (COPA 2013 -0002) and Zoning By -law (ZBA 2013 -0028) and for a proposed Draft Plan of Subdivision (S -C- 2013 -002), submitted by Port Darlington Land Corporation, continue to be processed and that a subsequent report be prepared; and CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Report #1 - 2 - December 16, 2013 THAT all interested parties listed in Report PSD- 073 -13 and any delegations be advised of Council's decision. 4. AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING TO ALLOW CAMPING-ON LANDS ADJACENT TO CANADIAN TIRE MOTORSPORT PARK APPLICANT: REPUBLIC LIVE INC. THAT Report PSD - 074 -13 be received; THAT the applications to amend the Clarington Official Plan and Zoning By -law submitted by Republic Live Inc., to allow camping and ancillary uses, continue to be processed and that a subsequent report be prepared; THAT Report PSD- 074 -13 be forwarded to both the Agricultural Advisory Committee of Clarington and the Sustainable Clarington Community Advisory Committee for comment; and THAT all interested parties listed in Report PSD- 074 -13 and any delegations be advised of Council's decision. 5. APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND REZONING TO PERMIT A DRIVE - THROUGH RESTAURANT, A RESTAURANT, A BANK WITH A DRIVE - THROUGH AND TWO OFFICE BUILDINGS, ONE WITH GROUND FLOOR RETAIL AND RESTAURANT USES APPLICANT: 668390 ONTARIO LTD. (KAITLIN CORPORATION) THAT Report PSD- 075 -13 be received; THAT the applications to amend the Clarington Official Plan and Zoning By -law 84 -63, submitted by 668390 Ontario Ltd. (Kaitlin Corporation) to permit a drive - through restaurant, a restaurant, a bank with a drive - through and two office buildings, one with ground floor retail and restaurant uses continue to be processed; and THAT all interested parties listed -in Report PSD- 075 -13 and any delegations be advised of Council's decision. 6. PROPOSAL TO CLOSE AND CONVEY TWO ADJOINING RIGHT -OF -WAYS SITUATED IN LOT 17 CONCESSION 5, FORMER TOWNSHIP OF DARLINGTON (HAMPTON) THAT Report EGD- 040 -13 be received; THAT the applicant pay all advertising, legal, appraisal and $31,421 in land costs associated with this transaction; Report ##1 - 3 - December 16, 2013 THAT Council pass the by -law attached to Report EGD- 040 -13 to close and convey two adjoining unopen right -of -ways being two lanes created by Plan H50066 and Plan H50067 situated in Lot 17, Concession 5, former Darlington Township (Hampton) to 562503 Ontario Limited; and THAT 562503 Ontario Limited and Honey Harbour Estates Ltd. and any interested party be notified of Council's decision. 7. APPOINTMENT TO CLARINGTON MUSEUMS AND ARCHIVES BOARD AND CLARINGTON ACCESSIBILITY ADVISORY COMMITTEE THAT Report CLD- 030 -13 be received; THAT Michelle Speelman -Viney be thanked for her contribution to the Clarington Museums and Archives Board; THAT Staff be directed to re- advertise for the vacancy on the Clarington Museums and Archives Board; THAT Jennifer Forde be thanked for her contribution to the Clarington Accessibility Advisory Committee; THAT Julie Michalejko -Earl be appointed to the Clarington Accessibility Advisory Committee for a term concurrent with the term of Council; and THAT all interested parties listed in Report CLD- 030 -13 be advised of Council's decision. 8. DEVELOPMENT CHARGES ACTCONSULTATIONS THAT Report FND- 019 -13 be received; THAT Attachment "C" of Report FND- 019 -13 be endorsed as the Municipality of Clarington's comments with respect to the Ministry of Municipal Affairs and Housing consultations on the Development Charges Act, 1997, parkland dedication and Section 37 of the Planning Act density bonusing; THAT the Province of Ontario be requested to remove Section 5(1), paragraph 8 of the Development Charges Act, the step in "Determination of development charges" that requires municipalities to reduce their capital costs by 10 %; THAT the Province of Ontario be requested to update Section 5(1), paragraph 4, which provides that the service levels development charges are based on is an average service level for the previous ten years, with more permissive language whereby municipalities may apply development charges in ways that best suit their local growth- related needs and priorities; Report #1 - 4 - December 16, 2013 THAT the Province of Ontario be requested to eliminate Section 2(4), "Ineligible services," so that all services are eligible for development charges; THAT the legislation be clearly structured to permit the gross population to be used in' determining the allowable funding envelopes for development charges calculations; THAT the Development Charges Act be structured to promote the implementation of the Growth Plan for the Greater Golden Horseshoe, specifically to facilitate improved transit infrastructure across the entire Greater Golden Horseshoe, to encourage intensification and to minimize future expansions of the urban boundary; THAT no changes be made to the cash -in -lieu of parkland provisions of the Planning Act; and THAT a copy of Report FND- 019 -13, including Attachment "C" of Report FND- 019 -13 be copied to the Association of Municipalities of Ontario, Municipal Finance Officers Association, the Ministry of Municipal Affairs and Housing, John O'Toole, M.P.P. Member for Durham, and the Region of Durham. 9. ASSET MANAGEMENT PLAN — ROADS AND BRIDGES THAT Report FND- 020 -13 be received; THAT the Asset Management Plan for the Municipality of Clarington, Attachment "A" of Report FND- 020 -13, be adopted as Clarington's Asset Management Plan for Roads and Bridges to comply with the requirements of the Small Rural and Northern Municipal Infrastructure Fund — Capital Program; and THAT a copy of Report FND - 020 -13, including Attachment "A" of Report FND- 020 -13, be forwarded to the Ministry of Rural Affairs, to comply with the grant application guidelines and to the Ministry of Municipal Affairs and Housing, Municipal Finance Branch. 10. FORCED ROAD - 4826 CONCESSION ROAD 6, NEWTONVILLE THAT Jo -Ann and Peter Mian be instructed to remove the stop sign located at the end of their driveway; and THAT Staff advise Jo -Ann and Peter Mian that no action will be taken in response to any of the options that they have presented to Council. Report #1 - 5 - December 16, 2013 11. CLARINGTON FITNESS CENTRE— PROPOSED RENOVATION THAT Report CSD- 010 -13 be received; THAT Council approve the Basic Amenities Option at a preliminary construction budget of $2,850,000; THAT Staff be instructed to request that the consultant provide costing for construction of an additional squash court; THAT the growth related portion be financed from the Municipal Capital Works Reserve Fund in the amount of $508,000; THAT the balance of financing of $2,342,000 is recommended to be financed from the following sources: Community Services Capital Reserve Fund $48,000 (unspent 2013 design budget) Community Services Capital Reserve Fund $400,000 Community Services Building Refurbishment Reserve Fund $200,000 Impact/Escrow Reserve Fund $600,000 Municipal Government Enterprise Reserve Fund $500,000, and General Municipal Purposes Reserve Fund $594,000; THAT to the extent possible in the future, the financing of $508,000 from the Municipal Capital Works Reserve Fund be repaid from future collections of the Indoor Recreation component of the Development Charges; and THAT all interested parties listed in the report be advised of Council's decision. 12. NOISE FENCE FOR LOTS ON WEST SIDE OF VIVIAN DRIVE THAT Report PSD- 072 -13 and Addendum to Report PSD- 072 -13 be received; and THAT all interested parties listed in Addendum to Report PSD- 072 -13 and any delegations be advised of Council's decision. 13. PROCLAIMING LIMBA, THE ELEPHANT, AS AN HONOURARY CITIZEN OF THE MUNICIIPALITY OF CLARINGTON AND NAMING A STREET `LIMBA WAY" WHEREAS the Bowmanville Zoo has been unanimously recognized by the Municipality of Clarington for their animal care and promotion and education of the animal kingdom and as a animal rescue facility; AND WHEREAS in 1989 the Bowmanville Zoo came into the possession of a rescued Asian elephant named Limba; Report #1 - 6 - December 16, 2013 AND WHEREAS Limba flourished through the loving care provided by Michael Hackenberger, Bowmanville Zoo Manager &Curator; Dr. Wendy Korver, Veterinarian and girlfriend to Limba; Robert Crawford, trainer, sidekick and trusted & loving friend; and Anne "Annie" Wilson, grandmother figure; AND WHEREAS Limba was a surrogate babysitter to Dirk and Kurt Hackenberger; AND WHEREAS Limba was a fixture in and around Bowmanville and it was not uncommon to see Limba strolling through downtown Bowmanville; AND WHEREAS Limba was a great supporter and was present at such events as the Terry Fox Run, MS Walk, on the bridge during the Highway of Heroes honouring our fallen, Bowmanville Santa Claus Parade, and Valleys 2000 fundraiser; AND WHEREAS The Municipality of Clarington and people around the globe have embraced an elephant known as Limba; AND WHEREAS Limba made her home at the Bowmanville Zoological Park in the Municipality of Clarington for almost a quarter century; AND WHEREAS Limba was a shining example for all to see that the interaction between the animal kingdom and humans can be one of love and harmony and inclusiveness and acceptance; NOW THEREFORE BE IT RESOLVED THAT Limba be proclaimed as an Honourary Citizen of the Municipality of Clarington; THAT the Street Naming Policy of the Municipality of Clarington be waived to have an appropriate street within the Schickendanz Development be named Limba Way; and THAT the Hackenberger Family, Robert Crawford, Annie Wilson and the Bowmanville Zoological Family be informed of this proclamation. 14. HYDRO ONE TRANSFORMER SITE OFF OF TOWNLINE ROAD NORTH OF THE 7TH CONCESSION WHEREAS in November 2012 Hydro One Networks Inc. submitted a Draft Environmental Study Report for the Clarington Transformer Station Project on the north west quadrant of Concession 7 and Townline Road; AND WHEREAS the Municipality and other commenting agencies found the ESR document to be lacking in rigour compared to other ESR's and supporting background information was not included in the documentation or available to the public; Report #1 - 7 - December 16, 2013 AND WHEREAS additional work by Hydro One has been required by the Ministry of Environment to address information gaps; AND WHEREAS the recently released Long -Term Energy Plan "Achieving .Balance" identifies that the Ontario Power Authority will give greater consideration to local priorities and acknowledges that the Clarington Transformer Station project is pending a decision from the Minister of Environment on whether an individual Environmental Assessment is required; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington request Hydro One Networks Inc. to provide funding to the Municipality to carry out a peer review as it is typical for development and site alteration on the Oak Ridges Moraine and a requirement of the Clarington Official Plan (policy 4.4.39); THAT the Minister of Environment be requested to "bump -up" the Clarington Transformer Station project to an individual Environmental Assessment, and THAT this resolution be circulated to John O'Toole, MPP, Durham Region, CLOCA, the CRC Source Water Protection Committee for support. 15. PROCESS TO FILL VACANCY ON SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE WHEREAS Neil Allin has regrettably resigned as a member of the Sustainable Clarington Community Advisory Committee; AND WHEREAS Mr. Allin's resignation leaves the Committee without the advantage of a key component of our community represented — the agricultural community — as the Committee embarks on its next stage of work that will see it develop goals and actions in each of the four spheres of sustainability (economic,. environmental, social and cultural) to foster a community -wide culture of sustainability; AND WHEREAS the Committee will begin this goal setting work with a special facilitated meeting on January 23, 2014; AND WHEREAS Council does not have the advantage of other community members with an agricultural background having submitted interest in serving on this Committee when Council set up the Committee earlier this year; AND WHEREAS the Agricultural Advisory Committee of Clarington has served the Municipality and the community well and have deep knowledge of the agricultural community and its members; Report #1 - 8 - December 16, 2013 NOW THEREFORE BE IT RESOLVED THAT Council request the Agricultural Advisory Committee of Clarington to recommend to Council the names of persons who could serve on the Sustainable Clarington Community Advisory Committee to enable Council to select from these names a person to fill the vacancy on this Committee and for the Committee to have the advantage of the agricultural voice in time for its goal setting work starting later in January; and THAT a letter of thanks be sent to Neil Allin. 16. OMB APPEAL OF FRONT ENDING AGREEMENT WITH GREEN - MARTIN HOLDINGS LTD., ASPEN SPRINGS WEST LTD., AND WEST DIAMOND PROPERTIES INC. DATED JUNE 18, 2013 THAT the recommendations contained in the Confidential Report LGL- 011 -13 be approved. SUMMARY OF BY -LAWS DECEMBER 16, 2013 BY -LAWS 2013 -104 Being a By -law to stop up and close and to authorize the conveyance of a road allowance (item 6 of Report #1) 2013 -105 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (West Diamond Properties Inc. and Players Business Park Ltd.) (Approved by Council on February 11, 2013) To: Mayor Foster and Members of Counci_. From: Patti L. Barrie, Municipal Clerk Date: December 13, 2013 Please be advised of the following regarding the December 16"' Council meeting, DELEGATIONS See Final list of delegations attached. Mr. & Mrs. Mian have also requested to address Council concerning Item 10 of Report #1 - Forced Road - 4826 Concession Road 6, Newtonville. Because they addressed GPA on this matter, I am unable to add them as a delegation in accordance with the Procedural By-law. Should Council wish to add Mr. & Mrs. Mian to the list of delegations, a motion to Suspend the Rules of Procedure will be necessary and will require a % vote in support. IKOA V 0.1 D - 11 Jo-Ann and Peter, Mian, writing further to their correspondence of November 8, 2013, providing a sequence of events regarding their request for the Municipality to remove the Forced Roadl designation to their property at 4826 Concession 6, Newtonville; expressing concern that misinformation is being conveyed to Council and clarifying that concerns regarding liability of the road predated their purchase of the property; advising they are accepting of recommendation (a) outlined in Report LGL-012-13 to "pass a by-law to close that portion of Concession Road 6 shown as Part 3 on Attachment 5 to this Report and convey its interest in such land to Peter Andrew Mian"; and, requestingi that Council support that position. Jo-Anne and Peter Mian have submitted additional correspondence dated December 12, 2013, providing a point-by-point response to issues outlined in Report LGL-012-13, to assist Council with a decision to either support recommendation (a) or to allow the matter to be tabled until the New Year so that their Solicitor can represent their interests moviing forward, Mr. & Mrs. Mian are also requesting that a recorded vote be taken with respect to the smatter. (Motion to advise of actions, taken with respect to Item 10 of Report #11) 11 i 1, 1 111 11 11, 11 1 11� 1311 I , . OTYET 41,10114 HIWWMIUW12 Klii�Mz CLERK'S DEPARTMENT MEMO PAGE 2 i Item 11 Attached please find a memorandum dated December 13, 2111 , from the Director of Community Services - Clarington Fitness Centre — Proposed Renovation providing information with respect to costing for the construction of an additional squash court requested as part of the recommendation contained in Item 1' 1 of Renort,41. Patti L. Barrie, CIVIO Municipal Clerk 100-19 Attachment cc: Frank Wu,, Chief Administrative Officer Department Heads FINAL LIST OF DELEGATIONS DECEMBER 16, 2013 a) Petra Schwirtz, Chair and Steve Simic, Director, Clarington Tourism Marketing Board — Tourism Status Report — 2013 in Review (Correspondence Item I — 6) b) John Windatt — Request for Second Off -Leash Dog Park (Correspondence Item D — 4) C) Stacey Snow and Misty Oulton, Free Durham from Fluoride Team — Water Fluoridation Information Night (Correspondence Item I — 7) d) Penny Maring - Noise Fence for Lots on West Side of Vivian Drive (Item 12 of Report #1) e) Bart Scollard - Noise Fence for Lots on West Side of Vivian Drive (Item 12 of Report #1) f) George Franklin - Noise Fence for Lots on West Side of Vivian Drive (Item 12 of Report #1) '29 In"11 Leading the 'Way TO: Mayor Foster Members of Council FROIVII: Joseph P. Caruana, Director Community Services Department DATE: December 13, 2013 RE: Clarington Fitness Centre-Proposed Renovation As Members Of Council are aware, subject to ratification: at the December 16/13 Council Meeting of Report #1, item #11, staff received direction to proceed with the Basic Amenities Option of Report CSD-01 0-13, and further that "staff be instructed to request that the Consultant provide costing for construction of an additional squash court." Our consultants have prepared an amended drawing (Attachment 1) of the recommended option, identifying a hatched area that Could accommodate expansion of the squash facilities. It should be noted, as a result of site constraints, the design requires constructing directly on the property line between the Municipality and the Bowmanville High School. The Director of Planning Services confirms this would be permitted as there are no applicable provisions regarding setbacks from the property line, and further there is a zero setback today as the school and Fitness Centre are physically attached. A budget estimate, (Attachment 2) has also been prepared identifying the cost to construct an additional squash court, and is as follows; Squash Court $191,602.00 Viewing Area $54,041.00 Project Contingency $24,564.30 rotal $270,207.30 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 905)623-3379 F (905)623-5506 As a result of the delays in receiving approval for this project staff has revised the project schedule as follows„ Ratification — Council Tender Award — GPA Ratification — Council Building Closes to Public Construction Building Re-opening December 16/13 April 28/14 May 5/14 June 20/14 June 24/14-March 27/15 April 7/15 I trust this information is as requested and will be of benefit to Members of Council. Should Members have any questions or require clarification, I will be available at the Council Meeting : of December 16/13. Regards, JVeph P. Carurana /wg Cc: Franklin Wu, CA► Department Heads George Acorn, Facilities Manager CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-5506 I Attachment I to Merno, re Clarington Fitness Centre ld.j i \� ru I uj Cli Q- - - - - - - - - - - - - ------------- i_j G) Clarington Fitness 13080 Dec -13 Single squash court, with glass back wall & bleacher viewing. Preliminary Budget Estimate Description Rate General expenses $24,343.00 Cash Allowances $3,000.00 Site Demolition $2,000.00 Demolition & Disposal $21,000.00 Excavation and Backfill $12,000.00 Concrete Work $9,000.00 Remove existing brick/repair wall $5,000.00 Structural steel to frame court back walls $25,000.00 Supply of Reinf. Steel $800.00 Precast wails $28,000.00 Misc. Metals $2,000.00 Roof Steel & Deck $7,000.00 Rough Carpentry $1,000.00 Millwork $0.00 Firestopping & Sealants $500.00 Roofing new $7,000.00 Drywall and Acoustics $8,000.00 Sport maple floor $15,000.00 Viewing flooring $3,000.00 Squash court bleachers and screen $45,000.00 Painting $2,000.00 Mechanical $15,000.00 Site Services & site works $2,000.00 Electrical systems $8,000.00 Preliminary Budget $245,643.00 Project contingency 10% $24,564.30 Total Budget $270,207,30 20% reduction if viewing area deleted from cost $54,041.46 =I Attachment 2 to Memo re Clarington Fitness Centre HANDOUTS/CIRCULATIONS FOR COUNCIL ... .. .. .. .. . I .. ......... till' 1:1F.Ak 0 ' U1 •i Town of Clarington December 1+ (Previously presented to Region of Durham Works Committee - November 27t', 2011 1� 1 Four Regular Meetings 2013 1. Wednesday, February 13 2. Wednesday, May 8 3. Wednesday, September 11 4. Wednesday, November 13 March 21,, 2013 Special Meeting owevow" 1 EFW- WMAC Groups lilt to Covanta's EFW facility at Onondaga, 1. 4 bag garbage limit & WMF fees Multi-Residential Green Bin Program • June 13th - EFW-WMAC Members met with Region Durham Summer 2013. EFW -WMAC Members assisted staff in promoting the Region of Durham's Waste Study Survey I ;RT Ire, Oshawa Waste Management 3. Aug st 28th - DYEC 4. October Th - Brock Landfill Durham Region EFW-WMAC Members participated in Region of Durham Waste Events to ,#)romote awareness of the Committee Compost Days B Oshawa, &Uxbridge E -Waste Days Ajax, Clarington, Uxbridge &Whitby E-Waste/HHW - Oshaw,? recommend EFW-WMAC Motion o November 21,, 2012 1 "THAT we to the Works Committee for approval and recommendation to Regional Council: Motion of November 21,, 2012 (contd) • THAT metals and all particulate matter be undertaken at the incinerator stack." Region of Durham Council Recommendations - October 19, 2013 In-part: 2.) i) THAT e Regional Municipality undertake one additional annual stack test commencing In 2015, for at least three years; b) THAT the Regional Municipality co- operation Municipality three undertake to site and provide an additional fixed air -monitoring station for a year period. Current member terms are ending, as per Section 4 of the EFW-WMAC TbfR: "Members will be appointedfor a two year term to a maxlmum of three consecutive terms. Appointments w111 be staggered to provIde contlnultyfor the • l commIttee A number of members have applying in for re-appointment. MLMIII Presentation to Town of Clarington Council By: Margaret Clayton, Chair EFW -WNIAC Monday, December 16`x', 2013 EFW -WMAC 2013 ANNUAL REPORT Mayor Foster, Council Members, Staff and Public present, on behalf of the Region of Durham's EFW -WMAC, I am presenting a summary of the Committee's activities for 2013. EFW -'4VAIAC Members: T. Baker (Pickering), N. Burnett (Ajax), M. Clayton (Whitby), K. Coupland (Clarington), E. Fernando (Oshawa), A Porteous (Scugog), M. Speelman Viney (Clarington), M. Whidden (Clarington), S. IVouters (Clarington) EFW -WMAC Meetings There were four regular meetings of the EFNAI -WMAC in 2013: i) February 21 ", ii) May 8"',. Iii) September I I `i', and iv) November I P Special Meeting of March 21St An additional meeting of the EFW -WMAC was held on March 21"to discuss plans for the Educational Tour to Covanta's EFW facility in Onondaga, New York; and to recommend an amendment to the EFW- WMAC Ternis of Reference to permit the establishing of Working Groups. "ATorldn- Groups Subject to approval of the amendment to the Terms of Reference, three Working Groups were established at the March 21" meeting. The Working Groups were to review: i) the 4 bag garbage limit and Waste Managernent Facility fees (A. Porteous, M. Whidden, S. Wouters) ii) Multi - Residential Green Bin Collection Program (T. Baker, K. Coupland, M. Speelman Vincy); and iii) Eco Stations (N. Burnett, M. Clayton, E. Fernando). On rune 13'r', EFW -WMAC members met with Region of Durham Works Staff with respect to the Working Groups. EFW -WMAC assisted staff in promoting the Region of Durham's Waste Study Survey and receiving feedback regarding the three areas covered by the Working Groups. Committee members received hard copies of the survey to distribute, as well as directing people to the Region's on -line survey. Members provided feedback at the September 11`x' and November 13`x' EFW -fir A4AC meetings. Presentation to Town of Clarington Council By: Margaret Clayton, Chair EFW -NFL MAC Monday, December 161h 2013 Presentations February 21'% 2013 i) EFW -WMAC Year in Review — Mirka Januszkiewicz, Director, Waste Management ii) The 2013 Solid Waste Management Business Plan and Budget — Gioseph Anello, Manager, Waste Planning and Technical Services May 8th, 2013 i) EFW Update — Greg Borchuk, Project Manager, Region of Durham September 11th, 2013 i) The Region of DurhaTn's Experience with Enviromnental Compliance Approval's — Ian Mcllwham, Manager, Compliance, Region of Durham ii) EFW Update - Gioseph Anello, Manager, Waste Planning and Technical Services November 13"', 2013 i) EFW Udate - Gioseph Anello, Manager, Waste Planning and Technical Services Educational Tours In 2013, meTnbers of the EFW -WMAC completed four educational tours: i) May 28"', Covanta EFW Facility Onondaga, NTY (T. Barer, N. Burnett, M. Clayton, E. Fernando) ii) June IOth, Oshawa Waste Management Facility (M. Clayton, K. Coupland, E. Fernando) iii) August 28'h, DYEC, Courtiee — (T. Baker, M. Clayton, K. Coupland, E. Fernando, S. Wouters) iv) October 7`h, Brock Twp. Land Fill — (M. Clayton, K. Coupland) The members who participated in the tours found them to be very informative and worthwhile. The trip to the Onondaga facility was very well organized and committee nicinbers met with Covanta management as well as representatives froin the Onondaga County Regulatory Agency. The tour of the facility was helpful when touring the DYEC later in the summer to put the construction site layout and functionality in perspective. Durham Region Waste Events Members of the EFW -WMAC participated in a number of Region of Durham Waste Events in 2013 to promote awareness of the Committee and experience first -hand how the events were managed. Events meTnbers participated in were: E -Waste Da ys - Ajax (N. Burnett - April 20`h), Clarington (K. Coupland — October 5,h), Uxbridge (M. Speehnan Viney — September 2150), Whitby (M. Clayton - October 26`'); E- Waste/HHR' Days — Oshawa (E. Fernando & M. Speelman Viney — October 26th); Compost Days - Brock (M. Clayton - April 27th), Oshawa (E. Fernando - April 20th), Uxbridge (N. Burnett — May 25 "). 2 Presentation to Town of Clarington Council By: Margaret Clayton, Chair EFW -WMAC Monday, December 16"', 2013 EFTA' -WMAC Motion of November 21, 2012 At the November 215 , 2012 meeting of the EFW- WN4AC, the following motion was carried: "THAT we recommend to the Works Committee for approval and recommendation to Regional Council: a) THAT two additional ambient air and soil monitoring stations Mixed or mobile) be applied to the EFW project for a minimum of five years, at locations to be determined by the Region, and approved by the EFW- WMAC before being forwarded to the Ministry of the Environrrrent for approval; and b) THAT the continuous monitoring of heavy metals and all particulate hatter be undertaken at the incinerator stack." At the October 9, 2013 Region of Durham Council meeting, the following recommendations, `in- part', were adopted: (See Attachment 42 for full recommendations,) a) i) THAT the Regional Municipality of Durham will undertake one additional annual stack test commencing in 2015, for at least three years; ... b) THAT the Regional Municipality of Durham in co- operation with the Municipality of Clarington undertake to site and provide an additional fixed air monitoring station for a three year period. Please reference the September 19 "', 2013 Report 2013 -J -26 to The Regional Municipality of Durham to the Joint Finance and Administration, Health, Social Services and Works Committee for further background and details. End of Terns Members of the EFW -WMAC were appointed for a two -year term ending in 2013. Going forward, a new EFW- WT\4AC will be appointed in 2014, at which time the quarterly meetings will be scheduled. According to the EFW -WMAC Terms of Reference, Section 4 — Composition: "Members will be appointed for a hiYo year term to a maximum of three consecutive terms. Appointnierlts will be staggered to provide corltinuitl, for the corrYTrlrffee." A number of mernbers have expressed an interest in applying for re- appointment to the EFW- NATMAC. Thank -you. Margaret Clayton, Chair, EFNII -WMAC Presentation to Town of Clarington Council By: Margaret Clayton, Chair EFNIr -WMAC Monday, December 161', 2013 ATTACHMENTS 1. 2013 Educational Tours and Durham Waste Events 2. D. Bowen, AMCT, Regional Clerk/Director of Legislative Services Letter of October 30, 2013 Re: ENERGY FROM WASTE (EFW) ENVIRONMENTAL MONITORING PROGRAM REVIEW (2013 -J -26) (OUR FILE: D04) 3.(a). EFW -WMAC 2013 Meeting Attendance 3.(b). EFW -WMAC 2011 -2012 Meeting Attendance E Attachment #1 EFW -WMAC 2013 ANNUAL REPORT 2013 Educational Tours and Durham Waste Events EFW -WMAC - 2013 EDUCATIONAL TOURS DATE PLACE PRESENT MAY 28 ONONDAGA, NY T. Baker, Vice - Chair, Pickering N. Burnett, Ajax M. Clayton, Chair, Whitby E. Fernando, Oshawa JUNE 10 OSHAWA WMF M. Clayton, Chair, Whitby K. Coupland, Clarington E. Fernando, Oshawa AUGUST 28 DYEC - COURTICE T. Baker,Vice- Chair, Pickering M. Clayton, Chair, Whitby E. Fernando, Oshawa K. Coupland, Clarington S. Wouters, Clarington OCTOBER 7 BROCK LANDFILL M. Clayton, Chair, Whitby K. Coupland, Clarington EFW -WMAC - 2013 WASTE EVENTS DATE PLACE E -WASTE DAYS APRIL 20 SEPTEMBER 21 OCTOBER 5 OCTOBER 26 AJAX UXBRIDGE CLARINGTON WHITBY E- WASTE /HHW DAY OCTOBER 26 OSHAWA COMPOST DAYS APRIL 20 OSHAWA APRIL 27 BROCK MAY 25 UXBRIDGE PRESENT N. Burnett, Ajax M. Speelman Viney, Clarington K. Coupland, Clarington M. Clayton, Chair, Whitby E. Fernando, Oshawa M. Speelman Viney, Clarington E. Fernando, Oshawa M. Clayton, Chair, Whitby N. Burnett, Ajax �D:U.l3I�AM =. R EO l O fit;; The Reg3urt21 RlunlolpaI4 Of Durham Corporate Servlees Dapartmenl - Legislative Servlces 605 ROSSE FIND RD. E. PO BOX 623 WHI'MY ON L1N 6A3 CANADA 905- 668 -7711 Fax: S05-668-M5 wvnv.dwham.ca Matthew L Gaskell Com€nissloner of Corporate Smvfces Attachment #2 EFW -WMAC 2013 ANNUAL REPORT October 30, 2013 P.L. Barrie, Municipal Clerk Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 RE; ENERGY FROM WASTE (EFW) ENVIRONMENTAL MONITORING PROGRAM REVIEW 2013 -J -26 OUR FILE: D04 . Please be advised that the Joint Finance & Administration, Health & Social Services,.and Works Committees of Regional Council considered the above matter and at a meeting held on October 9, 2013 Council adopted the following recommendations of the Committee,.as amended; "a) THAT to affirm that the existing Energy from Waste Facility Environmental Monitoring Program meets all regulatory requirements and exceeds regional Council approved monitoring plans: THAT the Regional Municipality of Durham will undertake one additional annual stack test commencing in 2015, for at least three years; 11) THAT the third party, independent and impartial testing agent approved by the Commissioner of Works be retained to carry out the additional annual stack test for the duration of the three years; hi) THAT an independent report of data collected and analysed be presented to Regional Couhcll; iv) THAT the Commissioner of Works approach the Region of York for financial contributions towards this program in accordance with the principles identified in the co- owner's agreement; b) THAT the Regional Municipality of Durham in co- operation with the Municipality of Clarington undertake to site and provide an additional fixed air monitoring station for a three year period; c) THAT following the first full year of monitoring during operations, and subsequent to the Ministry of the Environment review of the monitoring results, staff report back on any recommended revisions to the Energy from Waste Facility Environmental Monitoring Program; and ..J2 fog hies° � ' 1f�4s3 Rost CaMa�Ak3' - ' Attachment 42 EFW -WMAC 2013 ANNUAL REPORT October, 2013 Page 2 of 2 Energy From Waste Environmental Monitoring Program Review d) THAT the three motions from the Energy from Waste — Waste Management Advisory Committee (Host Community Committee), Municipality of Clarington and Township of Uxb €idge, with respect to additional monitoring, be received for information, with a copy of Report No. 2013 -J -26 to be forwarded to these municipalities." . As directed, please find enclosed a copy of Joint Report No. 2013 -J -26. D. Bowen, AMCT Regional Clerk/Director of Legislative Services D8 /cb Encl. c.' D. Leroux, Clerk, Township of Uxbridge Energy From Waste — Waste Management Advisory Committee R.J. Clapp, Commissioner of Finance C. Curtis, Commissioner of Works R.J. Kyle, Commissioner & Medical Officer of Health Attachment #3 (a) EFW -WMAC 2013 ANNUAL REPORT 2013 Meeting Attendance EFW-WMAC - 2013 MEETINGS 1 EFW -WMAC MEMBERS DATE PRESENT ABSENT FEBRUARY 13 M. Clayton, Chair, Whitby A. Porteous, Scugog T. Baker, Vice - Chair, Pickering M. Whidden, Clarington N. Burnett, Ajax K. Coupland, Clarington F. Fernando, Oshawa M. Speelman Viney, Clarington S. Wouters, Clarington MARCH 21 M. Clayton, Chair, Whitby E. Fernando, Oshawa (Special Meeting) T. Baker, Vice - Chair, Pickering A. Porteous, Scugog N. Burnett, Ajax K. Coupland, Clarington M. Speelman Viney, Clarington M. Whidden, Clarington S. Wouters, Clarington MAY 8 M. Clayton, Chair, Whitby N. Burnett, Ajax T. Baker, Vice - Chair, Pickering M. Speelman Viney, Clarington K. Coupland, Clarington M. Whidden, Clarington E. Fernando, Oshawa S. Wouters, Clarington A. Porteous, Scugog ,TUNE 13 Working Groups Meeting with Regional Waste Management Staff M. Clayton, Chair, Whitby A. Porteous, Scugog T. Baker, Vice- Chair, Pickering M. Whidden, Clarington N. Burnett, Ajax S. Wouters, Clarington K. Coupland, Clarington F. Fernando, Oshawa M. Speelman Viney, Clarington 1 EFW -WMAC - 2013 MEETINGS DATE SEPTEMBER 11 NOVEMBER 13 EFW -WMAC MEMBERS PRESENT M. Clayton, Chair, Whitby T. Baker, Vice - Chair, Pickering K. Coupland, Clarington E. Fernando, Oshawa M. Speelman Viney, Clarington M. Whidden, Clarington M. Clayton, Chair, Whitby T. Baker, Vice- Chair, Pickering N. Burnett, Ajax K. Coupland, Clarington E. Fernando, Oshawa S. Wouters, Clarington Attachment #3 (a) EFW -WMAC 2013 ANNUAL REPORT 2013 Meeting Attendance ABSENT N. Burnett, Ajax A. Porteous, Scugog S. Wouters, Clarington A. Porteous, Scugog M. Speelman Viney, Clarington M. Whidden, Clarington 4 Attachment #3 (b) EFW -WMAC 2013 ANNUAL REPORT 2011 -2012 Meeting Attendance EFW -WMAC - 2011 -2012 MEETINGS EFW -WMAC MEMBERS DATE PRESENT ABSENT DECEMBER 7, 2011 INAUGURAL MEETING OF THE EFW -WMAC M. Clayton, Chair, Whitby T. Baker, Vice - Chair, Pickering N. Burnett, Ajax K. Coupland, Clarington E. Fernando, Oshawa A. Porteous, Scugog M. Speelman Viney, Clarington M. Whidden, Clarington S. Wouters, Clarington MARCH 28, 2012 M. Clayton, Chair, Whitby T. Baker, Vice - Chair, Pickering N. Burnett, Ajax K. Coupland, Clarington E. Fernando, Oshawa A. Porteous, Scugog M. Speelman Viney, Clarington M. Whidden, Clarington S. Wouters, Clarington JUNE 5, 2012 M. Clayton, Chair, Whitby A. Porteous, Scugog T. Baker, Vice - Chair, Pickering N. Burnett, Ajax K. Coupland, Clarington E. Fernando, Oshawa M. Speelman Viney, Clarington M. Whidden, Clarington S. Wouters, Clarington SEPTEMBER 12, 2012 M. Clayton, Chair, Whitby T. Baker, Vice - Chair, Pickering N. Burnett, Ajax K. Coupland, Clarington E. Fernando, Oshawa A. Porteous, Scugog M. Speelman Viney, Clarington M. Whidden, Clarington S. Wouters, Clarington 1 EFW -WMAC - 2011 -2012 MEETINGS DATE NOVEMBER 21, 2012 EFW -WMAC MEMBERS PRESENT M. Clayton, Chair, Whitby N. Burnett, Ajax K. Coupland, Clarington E. Fernando, Oshawa A. Porteous, Scugog M. Speelman Viney, Clarington M. Whidden, Clarington S. Wouters, Clarington Attachment #3 (b) EFW -WMAC 2013 ANNUAL REPORT 2011 -2012 Meeting Attendance ABSENT T. Baker, Vice - Chair, Pickering Left the meeting at 8:50 p.m. Left the meeting at 9:01 p.m. 6 HANDOUTS/CIRCULATIONS FOR COUNCIL EFW-WMAC 2013 Annual Report MARGARET CLAYTON, CHAIR, EFW-WMAC Town of Clarington Council December 16, 2013 (Previously presented to Region of Durham Works Committee -November 27 th, 2013) 1 MEETING DATES 2013 Four Regular Meetings 2013 1.Wednesday, February 13 2.Wednesday, May 8 3.Wednesday, September 11 4.Wednesday, November 13 2 March 21, 2013 Special Meeting Purpose: 1.To amend Section 10 of the EFW-WMAC Terms of Reference to establish EFW- WMAC Working Groups 2. To finalize details for the Educational Tour to Covanta’s EFW facility at Onondaga, NY 3 EFW-WMAC Working Groups Three Working Groups established: 1.4 bag garbage limit & WMF fees 2.Multi-Residential Green Bin Program 3.Eco-Stations 4 EFW-WMAC Working Groups June 13-EFW-WMAC Members met th with Region of Durham Works Dept. Staff Summer 2013 EFW-WMAC Members assisted staff in promoting the Region of Durham’s Waste Study Survey 5 Educational Tours Four Educational Tours 2013: 1.May 28 th Covanta EFW facility, Onondaga, NY 2.June 10 th Oshawa Waste Management Facility 3. August 28-DYEC th 4. October 7-Brock Landfill th 6 Durham Region Waste Events EFW-WMAC Members participated in Region of Durham Waste Events to promote awareness of the Committee Compost Days Brock, Oshawa, & Uxbridge E-Waste Days Ajax, Clarington, Uxbridge & Whitby E-Waste/HHW-Oshawa 7 EFW-WMAC Motion of November 21, 2012 “THAT we recommend to the Works Committee for approval and recommendation to Regional Council: a) THAT two additional ambient air and soil monitoring stations (fixed or mobile) be applied to the EFW project for a minimum of five years, at locations to be determined by the Region , and approved by the EFW-WMAC before being forwarded to the Ministry of the Environment for approval; and 8 Motion of November 21, 2012 (cont’d) b) THAT the continuous monitoring of heavy metals and all particulate matter be undertaken at the incinerator stack.” 9 Region of Durham Council Recommendations -October 19, 2013 In-part: a)i) THAT the Regional Municipality of Durham will undertake one additional annual stack test commencing in 2015, for at least three years; . . . . b) THAT the Regional Municipality of Durham in co- operation with the Municipality of Clarington undertake to site and provide an additional fixed air monitoring station for a three year period. 10 EFW-WMAC End of Term Current member terms are ending, as per Section 4 of the EFW-WMAC TofR: “ Members will be appointed for a two year term to a maximum of three consecutive terms. Appointments will be staggered to provide continuity for the ” committee A number of members have expressed interest in applying for re-appointment. 11 THANK -YOU 12 Clarington Tourism Marketing Board About Us 2008: • Marketing Minds 2012: • Clarington Tourism Marketing Board Mandate To work cooperatively to promote Clarington as a ‘top of mind’ tourism destination. OBJECTIVES Liaise with Clarington Council and Communications & • Tourism Office Facilitate and advise in development of tourism • strategic plan Identify emerging tourism trends • Facilitate annual tourism marketing plan • Research and coordinate tourism grants • Advise and consult on educational and training • opportunities for tourism partners Activities 2013 Strategic Economic Impact Study Festival Data Collection -Close to 1,000 surveys of festival attendees have been collected -Over half are from out of town visitors -15% Street Festival attendees are from out of town (mainly eastern part of the GTA). -25% of Ribfestattendees are from out of town -73% of Boots and Hearts attendees are from out of town (right across the province) -15% report visiting a Clarington Business during the weekend. We have collected data about the spending behavioursof this sample. Economic Impact Study Next steps: •Tourism operators & indirect tourism business data collection •In-depth Data analysis •Writing of our report Promotional & Educational Activities 2013 Objectives •Final Conclusions of Economic Impact Study •Initiate & Complete Tourism Master Plan •DevelopCulinary Tourism Experiences •Lobbyfor Attractions Ontario AGM Value of Tourism $270,000,000 Future of Tourism Working together and in line with Clarington’s Strategic Plan Charting the Course Development of a three year Tourism Master Plan Making it Happen Sufficient resources to make the vision of strong tourism based economy a reality You’re Invited January 28 th, 7:00 p.m. Holiday Inn Suites Thank you and Happy Holidays!