HomeMy WebLinkAbout2011-09-13 Minutes Newcastle Memorial Arena Management Board
Municipality of Clarin ton
Minutes o Meeting — Tuesday September 13, 2011
In attendance — Gord Lee,Chair Larry Burke, Vice Chair
Carol Little,Bob Holmes,Gord Blaker,Gary Oliver
Regrets — Councillor Wendy Partner,Joanne Raymond,Arena Manager
Bryan Wiltshire
1. Call to Order-7:10 P.M.
2. Adoption ofMinutes —Motion*11-127 was proposed:
THAT.The minutes ofAugust 9th,2011 is approved,with the following correction: The
electrical contractor completing the lighting project was incorrectly identified as Doyle
Electric.The correct company name should read Moore Electric.(Refer to article 3—
August minutes,last sentence in paragraph).
Moved by:Gary Oliver Seconded by:Gord Blaker
CARRIED
3. Arena Manger's Report—In Bryan's absence,the chair advised:All contract ice has
been scheduled,September ice rentals will be significantly less this year,due to minor
hockey having problems filling the AE team requirements.Newcastle Minor Hockey
registration had decreased—the AE division had also significantly affected the house
league teams,leaving them less competitive and down in registrations. We have been
advised:NMHA are having further meetings on ice scheduling and team structures.
As the NMHA had already returned their contract to the board,the members wanted to
make sure no ice would be turned back,this late in the season.The chair advised:he
would take it up with Bryan the following day.
Further,Bryan had advised: That all employees now had Safety Helmets and would be
wearing them for any on-ice activities—maintenance,flooding,skate patrols,etc.
Pator Leung of the Lighthouse Church in Newcastle has sponsored all the Sunday Public
Skating for the months of October and November.He was launching his volunteer web-
site: Common.Org.Pastor Leung had also rented arena board space for signage.
Newcastle Arena will have Free Public Skating each Sunday—1:oo P.M. to 2.30
all through October and November, compliments of Common. Org.And the
Lighthouse Church of Newcastle.
Interviewing of potential staff for the Snack Bar was ongoing.It had been decided by
the chair and Bryan that changes in staff were necessary for this season.
4. Financial Report:
Financial statements indicated 50%of re venue forecast had been reached and 53%of
expenses had been spent.The chair advised:September and October will be a struggle
to get through. We may have to reduce our GIC until contract ice revenues start coming
back to us.Start—up costs and refrigeration repairs will eat up a significant amount of
our operating account.
Accounts Receivables still had some concerns from the March season end.He and Bryan
are working on these and will have them cleared up before October.
5. Business Follow-Up from Previous Meetings- Gord Blaker advised the Lobby
Bleachers are just about completed and should be in place for October start-up of
contract ice.Safety Helmets(Covered in Manager's Report).
6. New Business —Discussions with all attending board members regarding
maintenance and cleaning issues were brought forward.The chair was asked to meet
with Bryan and rectify the following concerns:
• Parking lot required attention—outside timers,malfunctioning post lights,
handicap signage clean-up and regular inspections of the entire outside area of
the building.
• Inside area cleaning—It was suggested that Bryan needs to review and provide
our staff with a cleaning procedure—i.e.Garbage cans and all floor area
moveable structures should be taken off the floor when washing.Staff should
have a complete cleaning kit for all maintenance—Windex,Toilet Brushes,and
a regular scheduled washroom cleaning procedure.
• Safety procedures and arena policies should be posted for all public to see.
• Job descriptions should be provided,similar to the one used by the snack bar
staff;outlining their opening and closing procedures,along with their scheduled
duties.
• In addition,shower heads,toilet flushers and water pressure;all need attention.
• Better attention to accounts receivable.Particularly,at seasons-end.
• The Chair will set up a meeting with Bryan and report back to the board at the
October meeting.The meeting with Bryan will serve as a Job Review and will be
kept on file.
7. Next Meeting Date- Tuesday October 11, 2011 — 7:00 P.M.
S. Adjournment—Motion # 11-128
THAT: The Meeting is adjourned.
Moved by: Carol Little Adjourned— 9:28 P.M.