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HomeMy WebLinkAbout02/11/2013Clarington Leading the Way COUNCIL AGENDA DATE: MONDAY, FEBRUARY 11, 2013 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council January 28, 2013 PRESENTATIONS a) Angela Tibbles, Chair, Clarington Heritage Committee - Newcastle & District Heritage Society - Certificate of Achievement b) Angela Tibbles, Chair, Clarington Heritage Committee - Jennifer Knox, Enfield United Church Group and Bill Paterson - Ontario Heritage Trust Pins and Certificates DELEGATIONS There are no Delegations scheduled as of the time of publication. COMMUNICATIONS Receive for Information I - 1 Minutes of the Clarington Heritage Committee dated January 15, 2013 I - 2 Paul Shipway, Deputy Clerk, Township of Uxbridge - Energy- From - Waste, Waste Management Advisory Committee I - 3 Paul Shipway, Deputy Clerk, Township of Uxbridge - Highway 407 East Extension CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Council Agenda 2 February 11, 2013 - 4 Linda Gasser — Delegation to the Durham Nuclear Health Committee - Nuclear Emergency Planning in Durham Region - 5 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock - Ontario Municipal Partnership Fund (OMPF) - 6 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock - Highway 407 East Extension — Resolution of the Municipality of Clarington - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Quarterly Report on Planning Activities October 1 to December 31, 2012 - 8 P. M. Madill, Regional Clerk, Regional Municipality of. Durham - Growth Plan — Proposed Amendment 2, Population and Employment Forecasts - 9 John Witheridge, Chair, Clarington Museum and Archives Board — New Executive Director - 10 Judy Malfara, Communications Officer — School Liaison, Kawartha Pine Ridge District School Board — Earth Hour — March 23, 2013 - 11 Martin de Rond, Director of Legislative & Information Services/Town Clerk, Town of Ajax — Veridian Appointments - 12 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Ontario Ministry of Transportation's Draft Cycling Strategy - 13 P. M. Madill, Regional Clerk, Regional Municipality of Durham — Region of Durham Business Count (Employment Survey) Receive for Direction D - 1 Kevin Conway, KJ Conway Communications Inc. — Raising of the Autism Ontario Flag Brian Crow, Producer, Republic Live Inc. — Request for Fireworks Permit James and Nancy McGarvie — 5K -10K Easter Dash Event D -2 D -3 D -4 Jayme Harper, PFLAG Canada Durham Region - Request for Proclamation of "International Day Against Homophobia/Transphobia" and Rainbow Flag Raising D - 5 Brian Crow, Producer, Republic Live Inc. - Request for Variance to By -law 97 -126 D - 6 Elysia Petrone, on behalf of the Hamilton 350 Committee — Request for Action on Line 9 — Enbridge Inc. Pipeline Council Agenda - 3 - February 11, 2013 COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of February 4, 2013 2. General Purpose and Administration Committee Report of February 8, 2013 (To be replaced with final version prior to the Council meeting) STAFF REPORT(S) UNFINISHED BUSINESS BY -LAWS PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT Claringron Leading the Way Council Meeting Minutes JANUARY 28, 2013 Minutes of a regular meeting of Council held on January 28, 2013 at 7:00 p.m., in. the Council Chambers. Councillor Traill led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Chief Administrative Officer, F. Wu Present: Municipal Solicitor, A. Allison Senior Planner, Community Planning, L. Backus, attended until 8:42 p.m. Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Corporate Initiatives Officer, C. Clifford Director of Planning Services, D. Crome Director of Operations, F. Horvath Manager of Community Planning & Design, C. Salazar, attended until 8:42 p.m. Director of Finance/Treasurer, N. Taylor Director of Emergency Services /Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Councillor Novak indicated that she would be declaring a pecuniary interest with respect to Correspondence Item I - 8. ANNOUNCEMENTS Councillor Partner announced the following: • She attended the Newcastle Lions' Italian Night on Sunday, January 27, 2013 • Newcastle & District Chamber of Commerce Annual General Meeting will be held on January 29, 2013 Council Meeting Minutes - 2 - January 28, 2013 Councillor Woo announced the following: • On Saturday, January 26, 2013, he attended the Purple Hill Loyal Orange Lodge No. 399's 30th Robbie Burns Night and brought greetings on behalf of the Municipality • He commended all Emergency personnel, staff and residents for their assistance during the major motor vehicle accident which occurred on Friday, January 25th on Highway 401 at Mill Street in Newcastle Councillor Hooper announced the following: • He echoed Councillor Woo's comments regarding the major accident on Friday evening • February 16 to 24, 2013 is "Heritage Week in Clarington" featuring a Treasure Hunt, Arts Display and Ice Age Mammals Exhibit • He attended the Large -Scale Fill Symposium hosted by the Township of Scugog on January 25, 2013 • A Blood Donor Clinic will be held on January 30, 2013 at the Garnet B. Rickard Recreation Complex • A Taste of Italy — 10th Annual Dinner and Auction hosted by the Association of Hospital Volunteers will be held on Saturday, February 2, 2013 • Bowmanville Tackle Swap and Fishing Show will be held on February 3, 2013 at the Garnet B. Rickard Recreation Complex Councillor Hooper also issued a reminder to drivers, in view of the major motor vehicle accident on Friday, to slow down and drive according to the weather conditions and to pedestrians to remember to wear visible clothing when walking at night. Councillor Neal announced the following: • He attended the Public Information. Centre for the Port Darlington Waterfront Park Development and the final Public Meeting for the Zep Wind Farm on Thursday, January 24, 2013 Councillor Novak announced the following: • She attended the following events: o Newcastle Lions' Italian Night on Sunday, January 27, 2013 o The Clarington Museum and Archives' 5th Annual Robbie Burns Dinner on January 26, 2013 at the Newcastle Community Hall o The final Public Meeting for the Zep Wind Farm and the Public Information Centre for the Port Darlington Waterfront Park Development on Thursday, January 24, 2013 o The Large -Scale Fill Symposium hosted by the Township of Scugog on January 25, 2013 Council Meeting Minutes - 3 - January 28, 2013 • Public Information Centre for the Clarington Transportation Master Plan, hosted by the Engineering Services Department, will be held at the following times: o Monday, February 4, 2013, from 6:00 p.m. to 8:00 p.m. at the Newcastle Community Hall o Wednesday, February 6, 2013 from 6:00 p.m. to 8:00 p.m. in the Council Chambers o Thursday, February 7, 2013 from 6:00 p.m. to 8:00 p.m. at the Courtice Community Complex • "Join the Big Conversation ", a Public Roundtable Meeting, will be hosted by Metrolinx on Thursday, February 7, 2013 at the Jubilee Pavilion Banquet & Conference Centre in Oshawa • A Public Information Centre will be held on Phase 3: Draft Bowmanville /Soper Creek Watershed Plan, February 13, 2013, at the Baseline Community Centre from 6:30 p.m. to 8:30 p.m., with a presentation at 7:00 p.m. Mayor Foster announced the following: • He commented on the positive community outreach shown to those involved in the major motor vehicle accident on January 25, 2013 • He extended congratulations to the Church of the Latter Day Saints for their building expansion • As the Public Roundtable Meeting, hosted by Metrolinx on Thursday, February 7, 2013, conflicts with the Public Information Centre for the Clarington Transportation Master Plan in Courtice, Mayor Foster encouraged residents to attend the January 29th session at the Ajax Community Centre • For the Love of Art Gala will be held on February 16, 2013 at 8:00 p.m., at the Clarington Public Library, Bowmanville Branch Resolution #C- 020 -13 Moved by Councillor Traill, seconded by Councillor Partner THAT the minutes of a regular meeting of Council held January 14, 2013 be approved. "CARRIED" DELEGATIONS Yeatbark Aschagria addressed Council concerning Item 4 of Report #1 - Report PSD- 006-13 - Applications to Amend the Clarington Official Plan and for a Proposed Draft Plan of Subdivision to Create 42 Single Detached Dwelling Lots (West Diamond Properties Inc.). Mr. Aschagria expressed concern that the site is too small to accommodate 42 single detached homes and he is also concerned with the environmental impacts of removing trees to accommodate the development, the increase in volume of traffic and that the School Board has terminated the agreement to purchase lands for a public elementary school. Council Meeting Minutes - 4 - January 28, 2013 He feels the addition of a school would be beneficial for future generations and hopes that the Board will reconsider its decision. Walter Heeney was called but was not in attendance. Ivano De Carolis addressed Council concerning Staff Report #1 - Report PSD- 010 -13 - Application for Temporary Rezoning to Permit Outdoor Storage of Pre - Engineered Panels for a Maximum of Three (3) Years (ALPA Pre - Engineered Panel Systems Inc.) to provide further information in response to concerns expressed at the General Purpose and Administration Committee meeting of January 7, 2013, regarding the look of the product and the transportation of product to the subject property. Mr. De Carolis clarified the Company owns property between 17 and 45 Cigas Road which is being used to store more of their product and confirmed that the Company has investigated Ministry of Transportation regulations and are prepared to do whatever is required to provide the safe transport of the product to the site. He noted their forklifts are equipped with proper safety measures and he feels that the forklift is a much safer vehicle than a farm tractor travelling on a roadway. Mr. De Carolis stressed it is imperative that rezoning is approved in order for the company to continue to provide their product to the building industry and urged Council to approve the proposed rezoning. Marcel Provenzano addressed Council concerning (Item 7 of Report #1) - Report PSD- 009 -13 - Amendment No. 89 to the Clarington Official Plan to Incorporate the Courtice Main Street Secondary Plan Official Plan Review. Mr. Provenzano expressed appreciation to the residents, staff, consultants and landowners in the study area for their commitment to the process. He noted that numerous meetings were held over the past ten years to discuss the vision, studies and master plans, culminating in the release of the Courtice Main Street Secondary Plan. He stated the majority of land owners have been satisfied and that people are optimistic. Mr. Provenzano stressed the importance of adopting the Official Plan Amendment so that Courtice will be in a position to proactively respond to future opportunities that arise and encouraged Council to support the Courtice Main Street Secondary Plan and Official Plan Amendment. John Pavicic and Dale Gibbons addressed Council concerning (Item 7 of Report #1) - Report PSD- 009 -13 - Amendment No. 89 to the Clarington Official Plan to Incorporate the Courtice Main Street Secondary Plan Official Plan Review. Mr. Gibbons and Mr. Pavicic both spoke in support of the recommendations contained in the staff report noting extensive public consultation has taken place and stated they are looking forward to the implementation of the Plan. Council Meeting Minutes 5 COMMUNICATIONS Resolution #C- 021 -13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the communications to be received for information be approved, with the exception of Correspondence Items I - 2, I - 3, I - 7 and I - 8. "CARRIED" January 28, 2013 - 1 Minutes of the Clarington Agricultural Advisory Committee dated December 13, 2012 and January 10, 2013 I - 4 Minutes of the Newcastle Community Hall Board dated November 20, 2012 I - 5 George Marcello, CEO, Step by Step Organ Transplant Association, extending an invitation to Mayor Foster and Members of Council to join the Association's efforts in helping those who need organ and tissue donations by receiving the Torch of Life or writing letters of support; indicating that during this year's campaign - "Anthony's Hero ", Khaled Khatib will walk 498 kilometres from Parliament Hill in Ottawa to Queen's Park; advising that the Torch of Life will arrive in Clarington on February 19, 2013, at 11:00 a.m. and hoping that the Municipality will help promote organ and tissue donations. I - 6 The Honourable James Moore, P.C., M.P., Minister of Canadian Heritage and Official Languages, extending an invitation to all Canadians to celebrate the 48th anniversary of Canada's National Flag on February 13, 2013; attaching a copy of the National Flag of Canada Day poster; encouraging Members of Council to visit their website at www .canadianheritage.gc.calflagday to learn more about the history of the national symbol; and, providing information on how to order copies of the National Flag of Canada Day poster or other promotional material. - 2 Minutes of the Central Lake Ontario Conservation Authority dated January 15, 2013. Resolution #C- 022 -13 Moved by Councillor Traill, seconded by Councillor Neal THAT the Minutes of the Central Lake Ontario Conservation Authority dated January 15, 2013 be received for information. "CARRIED" Council Meeting Minutes - 6 - January 28, 2013 I - 3 Minutes of the Clarington Older Adults Centre Board of Directors dated October 12, November 16, and November 20, 2012 and Minutes of the Clarington Older Adult Association Executive Committee, dated November 21, 2012. Resolution #C- 023 -13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Minutes of the Clarington Older Adults Centre Board of Directors dated October 12, November 16, and November 20, 2012 and minutes of the Clarington Older Adult Association Executive Committee, dated November 21, 2012 be received for information. "CARRIED" I - 7 Kerry Meydam, Durham Environment Watch, Member, Energy -From- Waste Advisory Committee EFWAC, writing to Durham Region indicating that on November 21, 2012, Regional Council adopted a resolution to extend public consultation on the Draft Community Communications Plan to March 30, 2013, and to provide the EFWAC and EFW -WMAC with a copy of the resolution requesting a meeting schedule be developed; expressing concern that all meetings for 2013 have been scheduled at 2:00 p.m. with none being held in the evening as requested by the public groups; suggesting that there will not be sufficient time to schedule a public consultation PIC or meeting prior to the March 30th comment deadline for the Draft Community Communications Plan, expressing concern that to date, there has been no public notification or request for comment on the Draft Community Communications Plan; and, requesting that Council ensure that meaningful public consultations be allowed to take place with at least half of the meetings to be scheduled in the evening to ensure the public is given full information and adequate opportunities for consultation on this Plan and others in the future. Resolution #C- 024 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT the correspondence from Kerry Meydam, Durham Environment Watch, Member, Energy- From -Waste Advisory Committee ( EFWAC) with respect to the EFWAC actions on the Communications Plan and the 2013 meeting schedule be received; THAT the suggestions and recommendations submitted by Kerry Meydam be endorsed; Council Meeting Minutes - 7 - January 28, 2013 THAT the Municipality of Clarington request a further extension to the March 30th comment deadline for the Draft Community Communications Plan and that a Public Information Centre be undertaken in the evening; and THAT this resolution be forwarded to the Durham Regional Works Department. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Trail! ✓ Councillor Woo ✓ Councillor Hooper ✓ Councillor Neal ✓ Councillor Novak ✓ Councillor Partner ✓ Mayor Foster ✓ Councillor Novak stated a pecuniary interest with respect to Correspondence Item I - 8 as she is a Member of the Veridian Connections Board of Directors, and left the Council Chambers during discussion and voting on this matter. - 8 Doug Dickerson, Chair, Veridian Corporation, providing a preliminary response to Council's resolution regarding Veridian Board appointments; clarifying that for the period 2011 -2012 Councillor Mary Novak and Erin O'Toole were directors representing Clarington on the Veridian Connections Inc. Board and that Mayor Foster does not hold a position on the Veridian Connections Inc. Board of Directors; on December 14, 2012, Erin O'Toole's resignation was received and the Board acted responsibly and in the best interests of the Corporation by appointing Councillor Novak and Frank Stapleton, qualified and experienced directors, to the Board for the period of January 1, 2013 to December 31, 2014 to ensure Veridian is well equipped to deal with potential industry changes; and, acknowledging that the Board is committed to upholding the interests of its shareholders and that he will ensure that Council's resolution is reviewed by the Veridian Corporation Board. Council Meeting Minutes - 8 Resolution #C- 025 -13 Moved by Councillor Neal, seconded by Councillor Woo January 28, 2013 THAT the Municipality of Clarington write to the Chair of Veridian Corporation and the other shareholders asking if any previous community appointments of any shareholder to the Veridian Board or Veridian Connections Board have been made without the name of the nominee being provided by the shareholder municipality prior to the appointment of the citizen. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Neal ✓ Councillor Novak ✓ Councillor Partner ✓ Councillor Traill ✓ Councillor Woo ✓ Councillor Hooper ✓ Mayor Foster ✓ Councillor Novak returned to the meeting. CORRESPONDENCE FOR DIRECTION Correspondence Items D - 3 and D - 4 were received as Hand -Outs. Resolution #C- 026 -13 Moved by Councillor Partner, seconded by Councillor Traill THAT Correspondence Item D - 1, and Hand -out Correspondence Items D - 3 and D - 4, be approved as per the Agenda. D -1 "CARRIED" Walter Heeney, President, Durham Down Syndrome Association (DDSA), advising DDSA is planning a series of community -based initiatives to increase awareness of Down syndrome and to celebrate World Down Syndrome Day on March 21, 2013; and, requesting Council to proclaim "World Down Syndrome Day" and to encourage staff to wear blue and yellow on March 21, 2013. (Proclaimed) Council Meeting Minutes - 9 - January 28, 2013 D - 3 Derek Baird, President, LDB Holdings Ltd., owner of properties 1589 to 1603 Highway 2, properties within the Courtice Main Street Study area; indicating support for the Corridor Study; and, suggesting the study be finalized expeditiously. (Advised of actions taken with respect to Report PSD- 009 -13) D - 4 David and Cindy Bosy residents of Highway 2 and business owners expressing support for the Courtice Main Street Official Plan as they believe the plan is well thought out and meets all the needs of the community and do not want to see the plan delayed. (Advised of actions taken with respect to Report PSD- 009 -13) D - 2 Clarington Heritage Committee advising Council that on January 15, 2013, the Heritage Committee adopted the following resolution and requesting Council's endorsement: "WHEREAS the second Phase of the 407 East Extension is scheduled to be fully completed by 2020 and further it is to be constructed in two sub - phases of Harmony to the East Link at Taunton and then the East Link to 35/115 with anticipated completion dates of 2017 and 2020 respectively, and WHEREAS Clarington Heritage Committee has concern for the heritage buildings that are to be displaced as part of the construction process and are fully aware of the time required by the potential bidders to acquire the necessary services and meet the conditions for a successful move of such a structure; and WHEREAS the limited time frame MTO allocated for advertising the sale and the relocation of heritage structures in the first Phase; NOW THEREFORE BE IT RESOLVED THAT: The Municipality of Clarington requests that the Minister and Ministry of Transportation take all necessary steps to ensure that the sale of heritage buildings deemed relocatable, from the 407 right of way in Clarington, begin in Spring 2013 and continue for 6 months. And further, that a two year timeframe be allowed, post- award, to relocate any such buildings, and that the Ministry provide incentives to aid in the purchase and ,relocation costs of these valued heritage resources." Council Meeting Minutes - 10 - January 28, 2013 Resolution #C- 027 -13 Moved by Councillor Hooper, seconded by Councillor Novak THAT the resolution of the Clarington Heritage Committee, with respect to the Highway 407 East Extension, be endorsed. "CARRIED" COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report January 21, 2013 Resolution #C- 028 -13 Moved by Councillor Woo, seconded by Councillor Trail! THAT the General Purpose and Administration Committee Report of January 21, 2013 be approved, with the exception of Item #14. "CARRIED" Item 14 Resolution #C- 029 -13 Moved by Councillor Neal, seconded by Councillor Partner THAT Report CAO- 001 -13 be received; THAT Council endorse the Terms of Reference for the Sustainable Clarington Community Advisory Committee (Attachment 1 to Report CAO- 001 -13), as amended to include seven community non - elected members, the Mayor, and a Member of Council; THAT both the Mayor and Member of Council shall sit as ex- officio members with no voting rights; THAT the Municipality proceed to advertise for Clarington resident's interest in public appointment to the seven (7) member Committee; and THAT the members of the Living Green Community Advisory Committee be advised of Council's decision about this new Committee. "CARRIED" Council Meeting Minutes STAFF REPORT(S) - 11 - January 28, 2013 Report PSD- 010 -13 - Application for Temporary Rezoning to Permit Outdoor Storage of Pre - Engineered Panels for a Maximum of Three (3) Years (ALPA Pre - Engineered Panel Systems Inc.) Resolution #C- 030 -13 Moved by Councillor Novak, seconded by Councillor Neal THAT Report PSD- 010 -13 be received; THAT the application for proposed Zoning By -law Amendment under Section 39 (Temporary Use Provision) of the Planning Act submitted by Alpa Pre - engineered Panel Systems Inc. to change the zoning to permit the temporary outdoor storage of pre- engineered panels for a maximum of three (3) years be approved; THAT the by -law to change the Zoning By -Law contained in Attachment 3 to Report PSD- 010 -13 be passed; THAT a By -law be forwarded to Council for removal of the Holding (H) symbol upon execution of the Site Plan Agreement; and THAT all interested parties listed in Report PSD- 010 -13 and any delegations be advised of Council's decision. "CARRIED" BUSINESS ARISING FROM PROCEDURAL NOTICE(S) OF MOTION Resolution #C- 031 -13 Moved by Councillor Woo, seconded by Councillor Partner THAT the following recommendation approved by Council on January 14, 2013 by resolution #C- 010 -13 be reconsidered: "THAT Report CLD- 001 -13 be received; THAT the following three applicants be appointed to the Newcastle Village Community Hall Board for a two -year term ending December 31, 2014: Shirley Rogers Sierd de Jong Peter de Jong Council Meeting Minutes - 12 - January 28, 2013 THAT Linda Franssen be thanked for her contribution to the Newcastle Village Community Hall Board; THAT Dave Eastman be appointed as an alternate to the Newcastle Village Community Hall Board; and THAT all interested parties listed in Report CLD- 001 -13 be advised of Council's decision." "CARRIED" Resolution #C- 032 -13 Moved by Councillor Woo, seconded by Councillor Partner THAT Report CLD- 001 -13 be received; THAT the following three applicants be appointed to the Newcastle Village Community Hall Board for a two -year term ending December 31, 2014: Shirley Rogers Sierd de Jong Peter de Jong THAT Linda Franssen be thanked for her contribution to the Newcastle Village Community Hall Board; and THAT all interested parties listed in Report CLD- 001 -13 be advised of Council's decision." "CARRIED" UNFINISHED BUSINESS There was no Unfinished Business considered under this Section of the Agenda. BY -LAWS Resolution #C -033 -13 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -laws 2013 -004 to 2013 -009; 2013 -004 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle [668390 Ontario Ltd. (Kaitlin Group)] Council Meeting Minutes - 13 - January 28, 2013 2013 -005 Being a by -law to adopt Amendment No. 89 to the Clarington Official Plan 2013 -006 Being a by -law to provide for the Tariff of Rates for 2013 and 2014, maintenance, management, regulation and control of the cemeteries in the Municipality of Clarington 2013 -007 Being a by -law to establish certain lands as public highways 2013 -008 Being a by -law to amend By -law 2004 -253 to provide for Civil Marriage Services to be Offered by the Municipality of Clarington 2013 -009 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the Municipality of Clarington (ALPA Pre - Engineered Panel Systems Inc.); and THAT the said by -laws be approved. "CARRIED" PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS Councillor Neal requested that future public information sessions, etc. be held at accessible locations. Councillor Novak stated a pecuniary interest earlier in the meeting, refrained from voting on the Confirming By -law, and left the meeting. CONFIRMING BY -LAW Resolution #C- 034 -13 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -law 2013 -010, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 28th day of January, 2013; and THAT the said by -law be approved. "CARRIED" Council Meeting Minutes - 14 - ADJOURNMENT Resolution #C- 035' -13 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 8:51 p.m. "CARRIED" January 28, 2013 MAYOR MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE FEBRUARY 11, 2013 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION - 1 Minutes of the Clarington Heritage Committee dated January 15, 2013 (Copy attached) I - 2 Paul Shipway, Deputy Clerk, Township of Uxbridge, advising Council that on January 14, 2013, the Township of Uxbridge adopted the following resolution pertaining to Energy- From - Waste, Waste Management Advisory Committee: "THAT the Council of the Township of Uxbridge support the Municipality of Clarington's resolution that additional air monitoring stations be considered with respect to the Energy from Waste Facility; AND THAT the Region of Durham be requested to report back to Council on this matter." I - 3 Paul Shipway, Deputy Clerk, Township of Uxbridge, advising Council that on January 14, 2013, the Township of Uxbridge adopted the following resolution pertaining to Highway 407 East Extension: "THAT the Council of the Township of Uxbridge support the Municipality of Clarington's resolution that the Ministers and Ministries of the Environment, Transportation and Agriculture, Food and Rural Affairs work together to determine more appropriate construction management practices that meets the commitments made in the EA and balances the interests of agriculture with the construction scheduling and work to be carried out for the 407 East link through Clarington to the 35/115." -4 Linda Gasser forwarding a copy of her delegation of January 18, 2013 to the Durham Nuclear Health Committee, with respect to Nuclear Emergency Planning in Durham Region; suggesting that Durham's Emergency Preparedness documents be consolidated in order to minimize the number of plans each household would need to consult in the event of an emergency, that the Nuclear Public Safety documents be delivered to every household in Durham Region or at a minimum to those within 20 kilometres of either the Pickering or Darlington plants, that the documents be dated so residents are aware they are looking at a current document, indicating that the public needs objective, independent, factual information in an accessible format and timely fashion and that workshops be held where the public could learn about emergency plans /preparedness, Summary of Correspondence - 2 - February 11, 2013 requesting that Regional staff contact major local /regional retailers encouraging them to stock good quality emergency preparedness products on a regularbasis; and, requesting to be added to the mailing list to ensure she is updated on Durham's Emergency Planning activities. I - 5 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock, writing to the Commissioner of Finance, Regional Municipality of Durham, advising that on January 21, 2013, the Township of Brock adopted the following resolution pertaining to the Ontario Municipal Partnership Fund (OMPF) and requesting the Regional benefit be shared through the tax levy amongst applicable municipalities: "WHEREAS the Ontario Municipal Partnership Fund (OMPF) is the Province's main transfer payment to municipalities and is a critical provincial funding program; AND WHEREAS the 2013 OMPF Transition -Year Stable Funding ensures municipalities will receive at least 90% of the 2012 OMPF allocation; AND WHEREAS the Township of Brock 2013 OMPF Transition -Year Stable Funding allocation is 93.0% of the 2012 Township of Brock OMPF allocation, which equates to a net reduction of $55,900 in funding allocation; AND WHEREAS the 2013 OMPF Transition -Year Stable Funding allocation based on the Provincial Municipal Fiscal Circumstances Index (MFCI) appears to penalize the Township for having its fiscal affairs in order; AND WHEREAS the Township of Brock does not directly financially benefit from the Provincially provided combined benefit of the 2013 OMPF Transition -Year Stable Funding and provincial uploads, which is proposed to increase, more than three times, the level of funding provided under the previous program in 2004; AND WHEREAS the Region of Durham 2013 OMPF Upload Notice demonstrates a combined benefit of a net reduction of $5,611,400 from the upload of the Ontario Drug Benefit Program, the Ontario Disability Support Program, the phased upload of Ontario Works benefits and court security and prisoner transportation costs, as well as additional support in respect of municipal Ontario Works administration costs; Summary of Correspondence 3 February 11, 2013 NOW THEREFORE BE IT RESOLVED: THAT the Township of Brock strongly urge the Region of Durham to recognize the challenging fiscal circumstances the Township of Brock will face due to the reduction of the OMPF 2013 Transition -Year Stable Funding allocation; AND. THAT the Region of Durham reflect the 2013 OMPF combined benefit of $5,611,400 realized by the Region in the 2013 Regional tax levy; AND THAT a copy of this resolution be sent to the Region of Durham and all Region of Durham Municipalities." I - 6 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock, writing to the Honourable James J. Bradley, Minister of the Environment, advising that on January 21, 2013, the Township of Brock endorsed Clarington Council's resolution of December 3, 2012, concerning the Highway 407 East extension with respect to balancing the interests of agriculture with the construction scheduling and work to be carried for the 407 East link through Clarington to the 35/115. - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising that on January 23, 2013, Regional Council adopted the following resolution pertaining to the quarterly report on planning activities October 1 to December 31, 2012: "a) THAT Report #2013 -P -7 of the Commissioner of Planning and Economic Development be received for information; and b) THAT a copy of Report #2013 -P -7 be forwarded to all Durham Area Municipalities, Durham Regional Police Service, and Durham Emergency Medical Services for information." I - 8 P. M. Madill, Regional Clerk,, Regional Municipality of Durham, writing to the Honourable Bob Chiarelli, Minister of Infrastructure, advising that on January 23, 2013, Regional Council adopted the following resolution pertaining to the Growth Plan — Proposed Amendment 2, Population and Employment Forecasts: Summary of Correspondence - 4 - February 11, 2013 "a) THAT Regional Council endorse Report #2013 -P -2 of the Commissioner of Planning and Economic Development as Durham Region's response to the Environmental Bill of Rights Environmental Registry posting (EBR Posting: 011 -7468) for the 'Proposed Amendment 2 (2012) to the Growth Plan for the Greater Golden Horseshoe, 2006'; and b) THAT a copy of Report #2013 -P -2 be forwarded to the Ministry of Infrastructure and the area municipalities." - 9 John Witheridge, Chair, Clarington Museum and Archives Board, announcing that Julia Fielding will be assuming the position of Executive Director, Clarington Museum and Archives as of February 11, 2013. I - 10 Judy Malfara, Communications Officer — School Liaison, Kawartha Pine Ridge District School Board issuing a reminder that Earth Hour is set for Saturday, March 23, 2013 from 8:30 p.m. to 9:30 p.m. and encouraging everyone to participate in the global event by turning off lights, televisions, computers and other electronic equipment for the hour. I - 11 Martin de Rond, Director of Legislative & Information Services/Town Clerk, Town of Ajax, advising that on January 28, 2013, the Town of Ajax adopted a resolution to endorse Clarington Council's concerns regarding the appointments to the Veridian and Veridian Connections Board. - 12 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to the Honourable Bob Chiarelli, Minister of Transportation advising that on January 23, 2013, Regional Council adopted the following resolution pertaining to the Ontario Ministry of Transportation's Draft Cycling Strategy: "a) THAT a copy of Report #2013 -P -3 of the Commissioner of Planning and Economic Development be forwarded to MTO as the Region's submission on the Ontario Ministry of Transportation's Draft Cycling Strategy, recommending: i) THAT the Ministry of Transportation (MTO) consider the role of Highways 7 and 12 in providing inter - regional cycling connections and related funding, through the planning and development of the province -wide cycling network; Summary of Correspondence 5 - February 11, 2013 ii) THAT MTO place a priority in implementing cycling facilities at crossings of Highway 401, Highway 407 and interconnecting links, identified in the Regional Cycling Plan; iii) THAT the Province take a leadership role in targeting programs for youth, by introducing elementary school curriculum addressing safe cycling, and by supporting cycling instruction and training at elementary schools as part of their physical activity and health programs; iv) THAT MTO include local public health agencies in campaigns to raise public awareness; v) THAT MTO move forward with consultation on legislative amendments to the Highway Traffic Act aimed at: a) making helmet use mandatory for all riders regardless of age; b) permitting cycling on paved shoulders c) making it mandatory for vehicles to provide a one metre passing rule when passing cyclist; vi) THAT MTO be encouraged to review other legislation influencing cycling, including the Planning and Municipal Acts, to assist municipalities in planning and providing infrastructure that supports young cyclists in learning cycling skills within a safe environment vii) THAT a cycling forum be created to assist in the coordination and monitoring of the cycling strategy within the Greater Toronto and Hamilton Area (GTHA), which should include representatives from MTO, Metrolinx, GTHA municipalities and other cycling stakeholders; viii)THAT MTO adopt a similar data sharing and funding partnership for the collection of cycling data as it has for its participation in the Transportation Tomorrow Survey, the GTA Cordon Count Program and the GTA Travel Time Survey Study; ix) THAT a portion of the provincial gas tax be allowed to fund active transportation infrastructure projects that help integrate transit with active transportation; and Summary of Correspondence 6 February 11, 2013 x) THAT the Development Charges Act be amended to allow municipalities to use development charges to fund cycling infrastructure on a go forward basis without being tied to a ten year average level of service provided they have a Council approved cycling plan and provided that the Development Charge funding not exceed budgeted tax levy funding for cycling infrastructure; b) THAT a copy of Report #2013 -P -3 be forwarded to each of the area municipalities in the Region and alPHa." I - 13 P. M. Madill, Regional Clerk, Regional Municipality of Durham, forwarding for information, a copy of Report #2013 -P -5 of the Commissioner of Planning and Economic Development with respect to the Region of Durham Business Count (Employment Survey). CORRESPONDENCE FOR DIRECTION D -1 Kevin Conway, KJ Conway Communications Inc., writing on behalf of Autism Ontario, requesting that the Autism Ontario Flag be flown on April 2, 2013. (Motion to approve flying of the Autism Ontario Flag on April 2, 2013) D - 2 Brian Crow, Producer, Republic Live Inc., requesting approval to hold a fireworks display during the Boots and Hearts Music Festival to be held in August, 2013. (Motion to approve request provided the organizers comply with the requirements of the Fire and Emergency Services Department and that the fireworks are set off by an individual of at least 21 years of age) Summary of Correspondence 7 - February 11, 2013 D - 3 James and Nancy McGarvie, requesting permission to hold the 5k and 10K Easter Dash, sponsored by the Running Room and Platinum Family Fitness, on March 30, 2013, in Courtice; indicating the permit request including the proposed route and insurance certificate have been completed and submitted to the Engineering Services Department; and, advising that proceeds from the event will benefit the Ride to Conquer Cancer supporting the Princess Margaret Hospital Cancer Research and Treatment Centre. (Motion to approve, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 4 Jayme Harper, PFLAG Canada Durham Region, requesting that May 17, 2013, be proclaimed "International Day Against Homophobia/Transphobia" to send a message of tolerance, openness and hope and to combat homophobia and discrimination based on sexual orientation and gender expression or identities; and, requesting permission to fly the Rainbow Flag on one of the Municipality's flagpoles. (Motion to Proclaim and approve flying the Rainbow Flag) D - 5 Brian Crow, Producer, Republic Live Inc., providing the performance schedule for the 2013 Boots and Hearts Country Music Festival to be held at the Canadian Tire Motorsport Park on August 2 to 4, 2013; requesting a temporary variance to By -law 97 -126 to allow for a 60 dBA maximum level of audible sound between Friday, August 2 to Sunday, August 4, 2013, during the hours of midnight and 2:00 a.m. when the secondary stage will be in operation; advising that the highest level of sound measured at the 2012 event was 56A dBA on the Saturday night of the event; indicating that the organizers of the Boots and Hearts Country Music Festival have implemented a pre - festival neighbour notification plan which will keep those nearby up to date on traffic patterns and times of operation; and, indicating that they look forward to working with the Municipality and the Region to ensure a positive and profitable event for all parties. (Motion for Direction) Summary of Correspondence 8 February 11, 2013 D - 6 Elysia Petrone, on behalf of the Hamilton 350 Committee, expressing concern with the increased risks affecting municipalities without compensation or consideration for the environment, water quality and prosperity with respect to the application by Enbridge Inc. to the National Energy Board to reverse the flow of their pipeline from Sarnia to Montreal (Line 9) to allow the pumping of Tar Sands bitumen to the United States and other foreign markets; and, urging Council to request a full Environmental Assessment from both the Federal and Provincial governments, seek intervener status in the NEB hearings on the Line 9 reversal project, seek increased taxation measures on pipeline properties and right -of -ways in the municipality to create a fund for emergency response equipment and training in the event of a spill, and to demand independent integrity testing and public release of the results in order to protect watersheds and the climate and to mitigate the risk of a bitumen spill. (Motion for Direction) MEMBERS PRESENT: Allan Kirby Colin Maitland Kim Vaneyk (Ex- officio) CLARINGTON HERITAGE COMMITTEE Minutes of Meeting January 15, 2013 Angela Tibbles Andrew Kozak David Reesor Karin Murphy REGRETS: Bonnie Seto MEMBERS ABSENT: Ruth Goff (Ex- officio), Tenzin Gyaltsan STAFF: Faye Langmaid, Kristy Kilbourne GUESTS: Tracey Ali Councillor Hooper Winston Wong, MTO; Darlene Proudfoot, MTO; Chris Brown, MTO; Rebecca Sciarra and Lindsay Propert, Archaeological Services Incorporated Angela welcomed all to the meeting and introduced the new member, Colin Maitland. Everyone introduced themselves. ADOPTION OF MINUTES 13.01 Moved by Councillor Hooper, seconded by Allan Kirby THAT the minutes of December 10th, 2012 be accepted. "CARRIED" Winston Wong and Chris Brown from MTO delivered a presentation (Attachment 1) on the status of Phase 2 of the 407 East Extension (from Harmony Rd. In Oshawa to Hwy. 35/115) including updated timelines for the RFP process and commencement of construction (2015). Winston and the consultants from Archaeological Services Incorporated provided information on where they are in the process for the Heritage Strategy. There are 24 Cultural Heritage Evaluation Reports (CHERs) that are required for Clarington. The remaining CHERs are anticipated to be completed by the end of the summer this year. The MTO plans to advertise 5 properties of significant heritage value in Clarington for relocation at the beginning of the summer. 1 The presentation prompted a number of questions, of which the answers can be found below: Winston indicated that the MTO had provided Pickering with $30- 40,000 to relocate a building to the Pickering Museum Village. However, that funding for relocation has not generally been their practice. Relocation of heritage structures by MTO to MTO's surplus lands and then offering the buildings for sale is not something MTO will be pursuing as it could be a number of years after the process is complete before the MTO decides which lands are surplus and will be sold. There are also concerns with moving the buildings and the costs associated with having to bring them up to building code in order to sell them. Also whether there is a significant real estate market for this type of sale is unknown. Local interest in heritage buildings from the 1930s -1950s - the Committee would have to know the buildings in question in order to determine whether there is local interest. Winston will provide information to the Committee. RFP and relocation process for 8 short- listed properties in Clarington — MTO indicated that they intend on listing these properties at the beginning of the summer until the end of the summer. They will then provide a year for the relocation to take place. The Committee informed the MTO that in their experience it takes 2 years for an individual to make all of the necessary arrangements to have a building moved. Darlene indicated that the MTO would consider extending the timeframe in the case of a good proposal. The development of a heritage subdivision is not a possibility for Clarington, due to restrictions on lot creation in the Greenbelt and that the white belt areas with appropriate servicing and zoning are a significant distance away from the relocatable buildings. - Darlene indicated that MTO staff are willing to take reasonable, well- thought out proposals and push recommendations up the chain. Winston advised that they are currently preparing salvage guidelines for documentation, transportation, and storage standards. He indicated that the Municipality should consider this in their proposed strategy. - MTO will have a heritage specialist on site to assist in the removal of items. Items will be at no cost to the authorized person who is retrieving them. In certain cases, the MTO will consider delivering items to a specified location. Salvaged materials could be available to the Municipality for use in parks or trails; however, this would have to be part of the Municipality's strategy. - Darlene indicated that the archaeological findings are interesting. Should the Committee be interested in hearing more about this, the MTO will be holding a presentation in the spring in Whitby for all of the municipalities involved. Darlene will provide notification of the date, time, etc. 2 BUSINESS ARISING 407 Salvage Strategy The Heritage Committee passed the following resolution: 13.02 Moved by Andrew Kozak, seconded by Allan Kirby Whereas the second Phase of the 407 East Extension is scheduled to be fully completed by 2020 and further it is to be constructed in two sub - phases of Harmony to the East Link at Taunton and then the East Link to 35/115 with anticipated completion dates of 2017 and 2020 respectively, and Whereas Clarington Heritage Committee has concern for the heritage buildings that are to be displaced as part of the construction process and are fully aware of the time required by the potential bidders to acquire the necessary services and meet the conditions for a successful move of such a structure; and Whereas the limited time frame MTO allocated for advertising the sale and the relocation of heritage structures in the first Phase; Now therefore be it resolved that, The Municipality of Clarington requests that the Minister and Ministry of Transportation take all necessary steps to ensure that the sale of heritage buildings deemed relocatable, from the 407 right of way in Clarington, begin in spring 2013 and continue for 6 months. And further, that a two year timeframe be allowed, post- award, to relocate any such buildings, and that the Ministry provide incentives to aid in the purchase and relocation costs of these valued heritage resources. "CARRIED" After further discussion, the Committee decided to hold a Special Meeting on Tuesday, January 29th at 7pm to discuss salvage strategy for the 407 in more detail. 3 Toll House Faye recently met with the owner and realtor of the Toll House and informed them of the committee recommendation and that a report will be presented to Council. The CHC recommended that the Toll House be placed on the Heritage Register. The NVDHS has requested designation. There will be a further meeting between staff, the owner and Myno VanDyke (of NVDHS) prior to the report being sent to Council. The meeting is set for next week. Letter to designated property owners Faye advised that a letter has been prepared for all designated property owners and will go out the second week in February to thank them for the dedication to heritage and inform them of the Heritage Week events. Candidates for designation: 156 Church Street The Region requested more information and are currently reviewing the additional information provided to them. 5290 Main Street Angela advised that she had met with the homeowner and that he was hesitant to pursue designation for this property as he is currently contemplating some significant modifications in the coming years. Consequently, a designation is unlikely for this property. Knox family, 6325 Enfield Road Faye followed up with Jenni Knox, the family is in the process of considering the list of proposed features to be designated. Camp 30 Faye updated the group that the National Historic Sites and Monuments Board met in early December; the recommendation goes to the Minister of Environment (Peter Kent) for decision and announcement. However, Faye and representatives from the Museum (Martha) and Owner (Kelvin of Kaitlin) met with Erin O'Toole, our new MP to apprize him of where we are in the process and ask that he use his political influence to try to get the decision released quickly. 4 REPORTS from OTHER COMMITTEES Bowmanville CIP — Andrew informed that the Bowmanville CIP meeting is tomorrow night, a number of grant applications have been received for 2013 already. Newcastle CIP — Faye announced that the meeting will take place on the 24th and that a number of applications have already been received for the 2013 grants. Orono CIP — The Committee appointed Colin Maitland, lifelong resident of Orono, to the Orono CIP. Colin attended the meeting earlier this month. Faye provided on overview of the discussion at the meeting which focussed on the annual report which has just gone to Council. Orono has funds remaining in its grant program while Bowmanville and Newcastle are tapped out until the budget is passed. ACO, Clarington Branch — Tracey announced that everything is moving on schedule for Doors Open and that they have confirmed sites. The ACO meeting will be held tomorrow night. NVDHS — Allan informed that a DVD of old film clips from Clarke Township (Carveth collection) has been made. They are also working with Tourism to develop a Newcastle Heritage Walk. For Heritage Week, they will be offering a number of activities and are working on a hand bill to promote these activities which will be on Family Day. Museum — Bonnie was not present to provide and update, however, Faye informed the group that Martha Rutherford Conrad the Executive Director has resigned and will be moving West. Her last day will be Friday. The Museum is in the process of searching for a new ED. Heritage Week Working Group — Angela reported on the activities of the Working Group (Attachment 2).' Kim volunteered to evaluate the Treasure Hunt submissions from the Library drop -off location on the 24th. The Committee decided to contribute one copy of each of the three books the Heritage Committee has produced for the Treasure Hunt prize. FINANCIAL REPORT — no longer necessary as funds have been transferred over to the Municipality, budget has been submitted, and will be addressed as part of the budget process in February. 5 CORRESPONDENCE and COUNCIL REFERRAL Letter from OHT re: Community Leadership Faye informed the committee that the 3 nominations, being Jenni Knox, Bill Paterson and Enfield United church were endorsed by the OHT. Presentation will take place at the Council Meeting on February 11th at 7pm. The nomination of NVDHS for community leadership was not accepted as the OHT does not deem heritage societies to qualify under this category. However, Council will recognize NVDHS at the Feb 11th meeting. PROJECT REPORTS Inventory Photographs — No update as no photographing has taken place. Barns — Kim asked for some designated time at the next meeting to discuss this project. NEW BUSINESS Selling of Books for Heritage Week The Heritage Committee will be selling copies of their three heritage books during Heritage Week. The prices are $35.00 for the Bowmanville book, and $15.00 each for the Clarke and Darlington books. Volunteers were solicited to assist. The following people /groups will be selling the books during Heritage Week: COAA — all week Councillor Hooper - at his store Karin Murphy - at the Orono Home Movie Night Colin Maitland — at Apple Blossom Flower shops Kim Vaneyk - at the Closing Ceremonies at the VAC Books will be available for pick up at the Jan 29th meeting. 105 Queen Street, Bowmanville Faye updated on the proposed site plan for 105 Queen Street in Bowmanville. She indicated that the developer is currently in the process of applying for their Official Plan and Zoning changes. The Committee reviewed the rendering and acknowledged that it met the intent of their original recommendation from the May 2012 meeting. David Reesor moved the meeting be adjourned. Next meeting: February 19, 2013, 7:00 p.m., at Clarington Municipal Offices, Room 1A Attachments Attachment #1 — MTO 407 Presentations Attachment #2 — Heritage Week 2013 Committee Report 7 Clarington Leading the Way REPORT #1 REPORT TO COUNCIL MEETING OF FEBRUARY 11, 2013 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, FEBRUARY 4, 2013 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) OPD- 003 -13 Senior Citizens and the Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program 2. AN APPLICATION TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND A ZONING BY -LAW AMENDMENT TO PERMIT 163 RESIDENTIAL UNITS APPLICANT: WEST DIAMOND PROPERTIES INC. AND PLAYERS BUSINESS PARK THAT Report PSD- 011 -13 be received; THAT the application to amend the Draft Approved Plan of Subdivision, submitted by West Diamond Properties Inc. and Players Business Park Ltd. to permit 163 residential units be supported, subject to the conditions contained in Attachment 4 to Report PSD- 011 -13; THAT the Zoning By -law Amendment application submitted by West Diamond Properties Inc. and Players Business Park Ltd. be approved as contained in Attachment 5 to Report PSD - 011 -13; THAT, once all conditions contained in the Official Plan and Zoning By -law with respect to the removal of the (H) Holding Symbol are satisfied, the By -law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Report #1 - 2 - February 11, 2013 THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 011 -13 and Council's decision; and THAT all interested parties listed in Report PSD - 011 -13 and any delegation be advised of Council's decision. 3. AMENDMENT TO SIGN BY -LAW 2009 -123 APPLICANT: 2316057 ONTARIO INC. (NISSAN) THAT Report PSD- 012 -13 be received; THAT the application for Amendment to the Clarington Sign By -law 2009 -0123, submitted by 2316057 Ontario Ltd., to permit a monolith sign with a height of 8.0 metres, be approved; THAT the By -law, contained in Attachment 3 to Report PSD - 012 -13, be passed; and THAT all interested parties listed in Report PSD- 012 -13 and any delegations be advised of Council's decision. 4. MAPLE WOODS SUBDIVISION PHASES 1 AND 2, BOWMANVILLE, PLANS 40M -2265 AND 40M -2278, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY -LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD- 003 -13 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plans 40M -2265 and 40M -2278; and THAT Council approve the by -law attached to Report EGD- 003 -13, assuming certain streets within Plans 40M -2265 and 40M -2278 as public highways. 5. MCLELLAN COURT SUBDIVISION, COURTICE, PLAN 40M -2349, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY -LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD- 004 -13 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M -2349; and Report #1 3 February 11, 2013 THAT Council approve the by -law attached to Report EGD- 004 -13, assuming certain streets within Plans 40M -2349 and 10M, -809 as public highways. 6. OLD SCUGOG COURT SUBDIVISION, BOWMANVILLE, PLAN 40M -2279, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY -LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD- 005 -13 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M -2279; and THAT Council approve the by -law attached to Report EGD - 005 -13, assuming a certain street within Plan 40M -2279 as public highway. 7. ANNUAL ADMINISTRATIVE FEE FOR THE SENIOR CITIZENS AND THE PHYSICALLY DISABLED SIDEWALK AND DRIVEWAY WINDROW SNOW CLEARING PROGRAM THAT the annual administrative fee for the 2013/2014 Senior and Physically Disabled Sidewalk/Windrow Snow Clearing Service be set at $60 + HST per registered property. 8. LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENT, WRITE OFFS OR REFUND OF TAXES THAT Report FND- 002 -13 be received; and THAT the list (Attachment 1 of Report FND- 002 -13) of applications for cancellation, reduction, apportionments, write -offs or refund of taxes be approved. 9. DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE THAT the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an economic update, be received with thanks. 10. ISSUANCE OF HUNTING LICENSES THAT Report,CLD- 003 -13 be received; THAT By -law 81 -22 authorizing the issuance of licenses to hunt in the Municipality be repealed; Report #1 - 4 - .February 11, 2013 THAT By -law 2001 -098 regulating the discharge of guns and other firearms be amended accordingly; and" THAT the Ministry of Natural Resources be advised of Council's decision. 11. APPOINTMENT OF PARKING ENFORCEMENT OFFICER THAT Report CLD- 004 -13 be received; and THAT the by -law appointing Mr. Stephen Cuomo as a Parking Enforcement Officer, attached to Report CLD- 004 -13, be passed. 12. VERBAL REPORT FROM ANDY ALLISON, MUNICIPAL SOLICITOR, REGARDING THE ST. MARYS CEMENT V. CLARINGTON COURT OF APPEAL DECISION THAT Resolution #CGPA -02 -13 passed in Closed Session be ratified. 13. DISTRIBUTION OF VERIDIAN BOARD MINUTES THAT the minutes of Veridian Board meetings be distributed to Council following the meetings. Clarington Leading the Way REPORT #2 REPORT TO COUNCIL MEETING OF FEBRUARY 11, 2013 SUBJECT: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF FRIDAY, FEBRUARY 8, 2013 RECOMMENDATIONS: 1. THAT all recommendations from the Special General Purpose and Administration Committee of Friday, February 8, 2013 be approved. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 SUMMARY OF BY -LAWS FEBRUARY 11, 2013 BY -LAWS 2013 -011 Being a by -law to appoint individuals as Parking Enforcement Officers for Private Property (Andrew O'Donohue, Ruban Sabapathy, Josh Williamson, Dan Farnell) (47 Liberty Street South, Bowmanville) 2013 -012 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the Municipality of Clarington (West Diamond Properties Inc. and Players Business Park Ltd.) (Item 2 of Report #1) 2013 -013 Being a by -law to amend By -law 2009 -0123, the Sign By -law for the Corporation of the Municipality of Clarington (Item 3 of Report #1) 2013 -014 Being a by -law to establish, lay out and dedicate certain Inds as public highways in the Municipality of Clarington, to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington, and to name them (Item 4 of Report #1) 2013 -015 Being a by -law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of. Clarington (Item 5 of Report #1) 2013 -016 Being a by -law to assume a certain street within the Municipality of Clarington as public highway in the Municipality of Clarington (Item 6 of Report #1) 2013 -017 Being a by -law to amend By -law 2001 -098, a by -law to regulate the discharge of guns or other firearms, air -guns, spring guns, cross bows, long- bows in the Municipality of Clarington (Item 10 of Report #1) 2013 -018 Being a by -law to appoint a Municipal Law Enforcement Officer (Stephen Cuomo) (Item 11 of Report #1) VON CO-J}K_C 7 Clarington Museums and Archives Annual Report 2012 Clarington Museums and Archives To preserve the past while taking a proactive role in Clarington's future PastPerfeci-Onlime try.ly.ntravOrm (II.■ • fa.* I CrrIve one at min leyww•v.IRIrn S. hr. 1 Mine VIM -6 .1.4.1.111rOpit rag Multi-Media PastPeriett Softio art kr Museum lolletiloris PAST13412-7: Clarington Museums and Archives GiT.,.. Museum Management PastPerfect Museum Management Softwar s used to manage our business. Manages; • collections (archives, artifacts, photos) • members • exhibits 0 campagns Clarington Museums and Archives Community Networking rchoectural Conservancy o - Doors Open Clarington Public Library - Culture Days - Newspaper Digitizatoor Orono Fair & VAC - Historical Exhibit/Art Exhibition 4LCIarington Museums and Archives THE LI HOSPIT TH A BIG HEART Highlights 2012 • Tales of Fantasy Travelling Exhibition •StarLab Travelling Exhibition • Sprit Walks • Pumpkin 3se Choidren's Progranman • 100th Anniversary of Bowmanviile Hospital and its Association of Volunteers stio Trends 4LCIarington Museums and Archives Number of Visits 20000 18000 16000 14000 12000 10000 8000 6000 4000 - 2000 c al lir l o rn aJ ss a End Z .zi in \v a s 0 2006 2007 2008 2009 2010 2011 2012 • Visitors Revenue 2011 Clarington Museums and Archives Revenue ❑ Grants • Programs p Sales ❑ Research • Donations 2O'3 ICE AGE MAMMALS M A MMiFERE5 VENUS DU FROID 4.,Clarington Museums and Archivcs New Initiatives Ice Age Mammals Travelling Exhibition Canadian Museum of Mature Diversified Revenue • New and expanded programming • Funding partnerships Marketing • Branding of the Museum • Badge program • Social media • New Website Thank You Clarington Museums and Archives ;Y�� Plan Grant P rogra m Presentation to Council February 8, 2013 By Theresa Vanhaverbeke -�7 1J 114 i,, M net. . ! up to $2000 to finance ewithin C.I.P. area • I • - • ogram ° o u • ,• • design and install . • n o new.. si .t �= C• • �. trot Fee Grant Pro R ra.., - for Commercial Zone Property Owners to help finance development costs- up to $3000 50% funding to a maximum of $5000 to improve existing building facade. grant of $10,000 towards construction t Grant Progra $10,000 to bring older buildings up to code 50% funding up to 6 e n e rants • Motivates owners /businesses to improve sooner rather than later • Increases the quality /design factor due to Planning input (signs, facades ) • Contagious • Every dollar spent by the Municipality is at least doubled by the business (built right into grant requirements) but realistically, once into it, most businesses spend many times more than the grant amount • Incentive to think about improvements.... Claringjon MEMO Leading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: February 8, 2013 Subject: COUNCIL AGENDA — FEBRUARY 11, 2013 Please be advised of the following regarding the February 11 tt' Council meeting: DELEGATIONS See Final list of delegations attached. Patti L, Barrie( MO Municipal Clerk PLBIcf Attachment cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379 F 905 -623 -6506 FINAL LIST OF DELEGATIONS February 11, 2013 a) Michelle Speelman - Viney, Vice Chair, and Julia Fielding, Executive Director, Clarington Museum & Archives - 2013 Budget (Report #2) b) Theresa Vanhaverbeke, Newcastle Community Improvement Program Liaison Committee - 2013 Budget (Report #2) • c 1. n MEMO Leading the N'ay CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: February 11, 2013 Subject: COUNCIL AGENDA — FEBRUARY 11, 2013 Please be advised of the following regarding tonight's Council meeting: CORRESPONDENCE I - 14 Thomas H. B. Symons, Chairman, Ontario Heritage Trust, thanking Council for participating in the Heritage Community Recognition Program and extending congratulations to Bill Paterson for his Lifetime Achievement nomination, Jennifer Knox for her nomination in built heritage and the Volunteers of Enfield United Church for their nomination in the group category for cultural heritage work. D - 7 Councillor Neal requesting that Council for the 2013 budget (i) reconsider Resolution #C- 070 -12, which approved recommendations contained in Report COD -003 -12, as it pertains to non- affiliated employees earning in excess of $100,000; and (ii) that the increase for employees referred to in (i) above be 1.5% for the 2013 budget. (Motion to refer to the consideration of Report #2) REPORT Attached please find Report #2 from the General Purpose and Administration Committee meeting of F= a r - ry 8, 2013. Patti L. Barrie, CMO Municipal Clerk PLB/cf Attachment cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 F 905- 623 -6506 Clarington Leading the Way REPORT #2 UPDATED, AS OF FEBRUARY 11, 2013 REPORT TO COUNCIL MEETING OF FEBRUARY 11, 2013 SUBJECT: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF FRIDAY, FEBRUARY 8, 2013 RECOMMENDATIONS: 1 2013 CURRENT AND CAPITAL BUDGET 1. THAT Report FND- 001 -13 be received; 2. THAT the 2013 Operating and Capital budgets as outlined in Schedule "A" be approved, at an estimated tax levy impact of 3.64% (exclusive of tax policy impacts), as directed in Report FND -001 -13 be approved with the following amendments: a. Item #36, Actuarial Review of post Employment Liability, in the amount of $15,000 be funded from the Rate Stabilization Fund; b. Item #40, Fire Training Manuals, in the amount of $14,000 be funded from the Rate Stabilization Fund; c. Item #45, MAC Roof Drain, in the amount of $30,000 be funded from the Rate Stabilization Fund; d. Item #50, GPS Phase -In — Final Year, in the amount of $6,100, be funded from the Rate Stabilization Fund; e. Item #57, Grant Program, in the amount of $14,900, be deleted; f. Item #58, Various Other Changes, be funded from the Rate Stabilization Fund; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379 Report #2 - 2 February 8, 2013 9. Item #27, CAO - Budget Adjustment for Additional Staff Related Costs, be reduced from $15,900 to $5,000; h. Item #32, By -law Staff Development, be reduced from $8,500 to $4,000. 3. THAT the following items listed as optional items for consideration, as itemized in Schedule "B" of Report FND -001 -13, be approved: a. Item #2, the Proposed New Staffing (net of Engineering savings) be amended to add 0.25% or $100,750 to the tax levy, with the funds to be put aside in the appropriate reserve fund for future fire staffing needs to support the outcome of the Fire Master Plan currently underway; b. Item #2, the Proposed New Staffing (net of Engineering savings), for the following positions: Financial Analyst, Fleet Technician and two Crossing Guards; c. Item #2, the Proposed New Staffing (net of Engineering savings), for an Animal Services Manager, be held in abeyance, with funds approved, pending a report from the CAO regarding supervision options; d. Item #2, the Proposed New Staffing (net of Engineering savings), for an Engineer — funded through cost savings; e. Item #2, the Proposed New Staffing (net of Engineering savings), for an Emergency Services Clerical part -time position; f. Item #3, Three Summer Students, one of whom shall be an Operations Department Gardener, in the amount of $25,500; g. Item #10, Tree Inventory, in the amount of $10,000; h. Item #11, Playing Field Maintenance, in the amount of $15,000; i Item #13, Tree Trimming and Brushing, in the amount of $9,000; j. Item #4, Staff Recognition, in the amount of $5,000; k. Item #5, Comm/Tourism Branding Items, in the amount of $5,000; I. Item #7, Clerks — Office Renovations, etc., in the amount of $10,000; Report #2 - 3 - February 8, 2013 m. Item #9, Fire — Chemical Foam, in the amount of $5,000; n. Item #19, Holiday Train Safety, in the amount of $1,500; o. Item #15, Sidewalk - Herbicide, in the amount of $7,000; p. Item #17, CIP, in the amount of $7,000; q. Item #16, BIA Garbage Bins - Phase -In, in the amount of $10,000; r. Item #27, Heritage Grant Incentive, in the amount of $5,000. s. Item #1, Tax Levy Contribution to Capital, as follows: A. $213,470 be funded from the Tax Levy Contribution to Capital; B. $50,000 be funded from the Impact Escrow Reserve Fund; C. $46,000 be funded from the Rate Stabilization Fund; and D. $42,000 be funded from the Rate Stabilization Fund; t. $100,000 for additional high -float resurfacing from the Rate Stabilization Fund. THAT the grants for external agencies be approved as follows, at an estimated tax levy impact of 0.29 %: a. The Community Care budget request, in the amount of $28,110; b. The Clarington Older Adult Association budget request, in the amount of $204,000; c. The Clarington Public Library budget request, in the amount of $2,759,491; d. The Courtice Branch Study budget request, to be funded from the Rate Stabilization Fund, in the amount of $5,000; e. The Clarington Museums budget request, in the amount of $258,702; f. The Visual Arts Centre budget request, in the amount of $192,901; g. The Newcastle Community Hall budget request, in the amount of $18,000; h. The Orono Cemetery Board budget request, in the amount of $10,000; i. The Firehouse Youth budget request, in the amount of $55,000. Report #2 - 4 - February 8, 2013 5. THAT Schedules "D ", "E" and "F" of Report FND- 001 -13 outlining Reserve and Reserve Fund Contributions and new Reserves /Reserve Funds be approved; 7. THAT approximately $801,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; 8. THAT the financing of Capital projects, as outlined in the documents attached to Report FND - 001 -13 be approved with the following amendments: a. The capital project, detailed on Page 323 of the Capital Budget, the George Reynolds Drive Connecting Link, be approved, but the project not proceed until a further report is presented to Council; b. The capital project, detailed on Page 254 of the Capital Budget, the installation of security cameras for Station 3 and Station 5 be approved, but the project be held in abeyance pending the outcome of the current arbitration case, that Staff report back to Council following the conclusion of the arbitration case; and c. The capital project item, detailed on Page 259 of the Capital Budget, Replace Car 2 (2007 Chevrolet Impala) in the Emergency & Fire Services Department Capital Budget, be removed from the 2013 budget. 9. THAT the external agencies, referred to in Schedule "C" of Report FND -001- 13 be advised of Council's decision regarding their grant request; 10. THAT the Mayor's Golf Tournament take place in 2013, at no cost to the tax base with the net proceeds from the Mayor's Golf Tournament to be directed to the John Howard Society Firehouse Youth; 11. THAT any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Program, Impact/Escrow Reserve Fund and General Municipal Reserve Funds, to be repaid with interest as cash flow permits; 12. THAT the Orono Library Parking Lot be paved based on Option #1 of report OPD- 010 -12 at an estimated cost of $29,900 to be financed from the Municipal Acquisition of Property Reserve; 13. THAT the communication from the Clarington Tourism Marketing Board dated December 4, 2012 be received and that they be advised that a summer student for Tourism is being proposed for the 2015 budget year; Report #2 5 - February 8, 2013 14. THAT Report FND- 001 -13 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and 15. THAT the appropriate By -laws to levy the 2013 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. HAN DOUTS/CIRCU LAYWW2- FAR COQ HCIL F w: •jh ' Clarington Museums andArchives Annual loll .y 1' `Y 5 I�- Cv :As wsv;. � a= S Report 2012 UN Ill ■ ri � � .4TH t " a Clarmgfon Museums oa Arch � v MOW- To preserve the past while taking a proactive role — in Clarington 's future � i i - arinton b'In an.ar Mn F.FY4tlf.9Nt fNF Nffffi Museums rc Ives andArchives w a5 I F—_I h...d !�_.. _._.. AL ° �u - -� Museum Management Multi-Media PastPerfect Museum Management Software is used to manage our business. Manages; • collections (archives, artifacts, photos) • members • exhibits loans -sue i YeY F • campaigns ai Clarington Museums andArchives Community Networking rR✓ v _ M 6 , c , Conservancy of Ontario I! I( Doors • • RJ - --- Clarington Public Library - Culture Days - Newspaper Digitization I t Orono Historical Exhibit/Aft Exhibition i Clarin ton Museums and Archives Highlights 2012 THE LI HOSPIT TH A BIG HEART • Tales of Fantasy Travelling Exhibition •StarLab Travelling Exhibition • Spirit Walks • Pumpkin Bee • Children's Programming 4 •100th Anniversary of Bowmanville Hospital and its Association of Volunteers larn, ton Museums Visitor Statistic Trends and Arch vies Clarington Museums and Archives 20000 18000 16000 14000 12000 ° 10000 ❑ Visitors m M 8000 Z 6000 4000 2000 0 2006 2007 2008 2009 2010 2011 2012 Clarington Revenue 2011 Museums andArchives Revenue ❑ Grants ❑ Programs ❑ Sales ❑ Research ■ Donations arin, ton Museums 2013 Museums andArch vies r & Archives 4 New Initiatives IL r7%r of Ice Age Mammals Travelling Exhibition — Canadian Museum of Nature Diversified Revenue • New and expanded programming • Funding partnerships Marketing • Branding of the Museum • Badge program • Social media ICE AGE A pd • New Website �,t VEXU45, DIJ FROII Clarington Thank You andArchives AL �`..:\� �.`�r:.. ,_�L�� ���� e' r'r• � r � � r? � /�,r,�,� ~ s _ z�<i��►.�I�•i ,,•a��b- fi "!��- _ auc•_����rrc_ �_r r _. i t xa Community Improvement Plan Grant Program Presentation to Council February 8, 2013 By Theresa Vanhaverbeke ewcastle C . I . P. : . : - • : 50% funding up to $2000 to finance e all f new signage within C. I . P. area • • - - - . • : . or Commercial Zone Property Owners to help finance development costs- up to $3000 • - - • : 50% funding to a maximum 50 to improve existing buildingfagade. • = • : grant of $10,000 towards cons ruction ��•1=,4rU•«t+ : ,. ! • • - ' • - 50% funding up to $10,000 to bring older buildingslip to code Benefits of C . I . P. Grants • Motivates owners/businesses to improve sooner rather than later • Increases the quality/design factor due to Planning input (signs, facades ) • Contagious • Every dollar spent by the Municipality is at least doubled by the business (built right into grant requirements) but realistically, once into it, most businesses spend many times more than the grant amount • Incentive to think about improvements.... PF lk A fir: • _� ' F NA,.• ,,.f..:.r ti r. ''ri ;. . .�.a^... r —rte T,•,.. 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