HomeMy WebLinkAbout10/22/2012� 1
COUNCIL AGENDA
DATE: MONDAY, OCTOBER 22, 2012
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council October 1, 2012
Minutes of a special meeting of Council October 4, 2012
DEVELOPMENT CHARGE COMPLAINT HEARING
In accordance with Section 20 (4) of the Development Charges Act, a hearing is being
held to consider the complaint filed by Canadian Mosport Ventures Limited
PRESENTATIONS
a) Steve Coles, President and Angie Darlison, Executive Director, Clarington Older
Adults Association — Proceeds of the Mayor's Classic Golf Tournament
DELEGATIONS (List as of Time of Publication)
a) Dave Sebben — Correspondence from Neighbours of the Union Rod and Gun
Club — Request for Sound Retesting (Correspondence Item D - 7)
b) Cathrine McKeever — Clarington's 20th Anniversary (Correspondence Item D - 8)
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Council Agenda - 2 - October 22, 2012
COMMUNICATIONS
Receive for Information
I - 1 Minutes of the Central Lake Ontario Conservation Authority dated
September 25, 2012
1 - 2 Minutes of the Durham Nuclear Health Committee dated September 14, 2012
.I - 3 Minutes of the Newcastle Memorial Arena Management Board dated
September 11, 2012
1 - 4 Minutes of the Clarington Older Adult Association Board of Directors dated
June 15, June 26, August 17 and August 24, 2012
1 - 5 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham — DurhamiYork Energy from Waste Project
1 - 6 Diane McKenzie, Executive Director, Epilepsy Durham Region — Letter of
Appreciation
1 - 7 Mary Tillcock, Run Day Organizer, Clarington Terry Fox Run for cancer
research — Letter of Appreciation
1 - 8 Debbie Shields, City Clerk, City of Pickering - Regional Cycling Plan Review
1 - 9 Debi A. Wilcox, Town Clerk, Town of Whitby - 2012 Regional Cycling Plan
Review
1 - 10 Kim Coates, Clerk, Township of Scugog — Comments on Regional Cycling Plan
I - 11 Christine Chase, Administrative Assistant, Development Services Department,
City of Oshawa - Region of Durham's Proposed Primary Cycling Network and
Implementation Framework
1 - 12 Kim Coates, Clerk, Township of Scugog - The Ability to Pay Act
1 - 13 Nestor Chornobay, Director, Strategic Planning, Regional Municipality of
Durham - Durham Agricultural Advisory Committee, 2012 Farm Tour
Receive for Direction
D - 1 Don Cooper, Poppy Chairman, Royal Canadian Legion Branch 178,
Bowmanville — 2012 Poppy Campaign
D - 2 Rose Boricic, Special Events Chairman, Branch 178 Bowmanville, Royal
Canadian Legion — Remembrance Services and Parades for 2012
Council Agenda - 3 - October 22, 2012
D - 3 Karen Leibovici, President, Federation of Canadian Municipalities (FCM) —
Queen's Diamond Jubilee Award
D - 4 The Honourable Charles Sousa, Minister of Citizenship and Immigration - June
Callwood Outstanding Achievement Award for Voluntarism in Ontario
D - 5 Laurie McLorg, VP Financial Services and CFO, Veridian Corporation — Veridian
Corporation Shareholder Promissory Note Renewal
D - 6 Hampton Union Cemetery Board — Letter of Intent to Transfer Hampton Union
Cemetery
D - 7 Dianne Vetzal, on behalf of Neighbours of the Union Rod and Gun Club -
Request for Sound Retesting
D - 8 Cathrine McKeever - Clarington's 20th Anniversary
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of October 15, 2012
STAFF REPORT(S)
UNFINISHED BUSINESS
BY -LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS
CONFIRMING BY -LAW
ADJOURNMENT
r,1
iI.i. � � ■ 11
Leading the iYay
Council Meeting Minutes
OCTOBER 1, 2012
Minutes of a regular meeting of Council held on October 1, 2012 at 7:00 p.m., in the
Council Chambers.
Councillor Novak led the meeting in prayer.
ROLL CALL
Present Were:
Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Chief Administrative Officer, F. Wu
Present: Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella, attended until
8:04 p.m.
Director of Community Services, J. Caruana, attended until
8:04 p.m.
Manager of Community Planning and Design, C. Salazar,
attended until 8:04 p.m.
Deputy Treasurer, L. Gordon
Director of Operations, F. Horvath, attended until 8:04 p.m.
Director of Corporate Services and Human Resources,
M. Marano, attended until 8:04 p.m.
Communications Coordinator, J. Stycuk, attended until 7:45 p.m.
Director of Emergency Services /Fire Chief, G. Weir, attended until
8:04 p.m.
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
There were no pecuniary interests stated at this meeting.
ANNOUNCEMENTS
Councillor Partner announced the following:
On October 2, 2012, the Orono Crown Lands will celebrate the official opening
of the shade shelter from 12:00 noon to 1:30 p.m. at the Ochonski Road
entrance to the Crown Lands
Council Meeting Minutes - 2 - October 1, 2012
The Newcastle Fall Festival will be held in Newcastle on Saturday, October 6,
2012, starting at 8:00 a.m. with family and community- oriented activities taking
place throughout the day including a pancake breakfast, the Annual Walk for
Guide. Dogs sponsored by the Lions Club of Newcastle, the Running Maniacs
Fall Festival Run, the grand opening of the Train Club facility in the basement
of the Newcastle Community Hall, craft tables, pony rides, cupcake decorating,
corn cob toss, sack races, Girl Guide cookie sales, the 2"d Annual Burger
Eating Contest and dinner and entertainment featuring Abba Music and a Rod
Stewart Impersonator at the Newcastle Community Hall
On October 27, 2012, the Orono BIA will be sponsoring a Halloween Bash at
the Orono Town Hall. Tickets are $20 and proceeds are in support of Orono's
Santa Claus Parade on November 24, 2012
Mayor Foster noted that key volunteers for the Shade Shelter grand opening were
students from Courtice Secondary School.
Councillor Traill announced that on October 17, 2012, a tentative meeting has been
scheduled at the Bowmanville High School for residents of the Trudeau Park
Neighbourhood to discuss issues with the walkway.
Councillor Woo announced the following:
• On September 27, 2012, he attended a celebration recognizing the 63`d
Anniversary of the founding of the People's Republic of China hosted by
Fang Li, Consul General. Many political and business leaders were in
attendance and he took the opportunity to promote Clarington. Members of the
media have indicated that the Municipality will be featured in articles and news
events in the future.
• On Saturday he was involved in the "Road Hockey to Conquer Cancer" event
held at Ontario Place, the largest outdoor road hockey event in North America.
$2.2 million was raised for the Princess Margaret Cancer Centre and the
Canadian Cancer Society. Councillor Woo expressed appreciation to those
who supported him.
• On October 2, 2012, the Newcastle Masonic Lodge #66 will be hosting a blood
donor clinic from 3:30 p.m. to 7:30 p.m. at the Newcastle Community Hall
Councillor Hooper announced the following:
He attended the Sports and Leisure Fair at the Garnet B. Rickard Recreation
Complex on Friday evening
Emergency Services Family Safety Day held on Saturday, September 29, 2012
was a great success. It was a great day for showcasing various forms of
emergency services and the event provided an opportunity to work together in
the fire truck pull. Epilepsy Durham was the recipient of the proceeds from the
event. Councillor Hooper extended appreciation to Chief Weir and staff of
Emergency Services for hosting the event
Council Meeting Minutes - 3 - October 1, 2012
• On Wednesday, October 3, 2012, the Clarington Older Adult Association will be
hosting a meeting in Ward 1 at 10:30 a.m. providing an opportunity for
residents to come out to express their concerns and to advise of programming
requests
• On Thursday, October 4, 2012, the Clarington Board of Trade will be hosting an
Energy Summit at the Darlington Information Centre starting at 8:00 a.m.
• On October 9, 2012 a Second Public Information Centre regarding the Holt
Road and Highway 401 Interchange will be held at the Baseline Community
Centre beginning at 3:00 p.m.
• On October 13, 2012, the Historic Downtown Bowmanville BIA will host the
Annual Applefest and Craft Sale featuring lots of entertainment including the
Stone Sparrows and a train show on October 13 and 14 at the Bowmanville
High School
Councillor Neal announced the following:
On September 22, 2012, the Clarington Museum Board hosted the Heritage
Harvest in Courtice. The event was a great success raising funds for the
Museum. Councillor Neal expressed appreciation to the following volunteers
and sponsors: Laura, Stephanie and Julie Baird, Kathy and Carly Lindberg,
Susan and Dean McRae, Judi Denny, Aiden and Morgan Conrad, from
Courtice Rotary Interact: Connor Visser, Alexis Wilcox, Sterling and Kaedan
Klassen, Alex Darlison and Leonard Dohn, Kim Neal recruited volunteers from
Holy Trinity and Courtice Secondary Schools, Tracy Ali, Angie Darlison,
Clarington Older Adult Association, Linda Muse, Debbie and Mike Dill, TD
Bank, Veridian Corporation, Ontario Power Generation, Durham Custom
Homes, Hooper's Jewellers, Musem Board Chair John Witheridge and
Members Marilyn Morawetz, Bonnie Seto, Michelle Viney Speelman and
Martha Rutherford Conrad and Municipal staff Bob Genosko, Rick Pigeon,
Carlo Pellarin and Janet Dauncey as well as former Mayor Jim Abernethy and
all Members of Council
Councillor Novak announced the following:
• A Transportation Tomorrow Survey 2012 is being sent out randomly to different
homes. Councillor Novak encouraged those who receive the survey to fill it out
as the information is key to long -range planning and for improvements to
transportation functions
• On October 29, 2012, CIBC is opening a new Courtice Branch creating 10 to
15 new full -time jobs
• Veridian Corporation has unveiled its roof -top solar array at the company's
head office in Ajax, marking another element to Veridian's commitment to
Environmental sustainability
• Councillor Novak demonstrated team spirit in connection with the Family Safety
Day on Saturday, September 28, 2012
Council Meeting Minutes - 4 - October 1, 2012
• She referenced articles in the East of the City Magazine which mentioned the
Visual Arts Centre of Clarington displays, Bowmanville Museum and the
"Savour the Season" Culinary Event
• Durham Region's "Dine Safe" Report has been released providing ratings on
local restaurant health inspections
Mayor Foster announced the following:
Council will be holding a Special meeting on Thursday, October 4, 2012
He expressed appreciation to Clarington staff for the success of Family Safety
Day
He expressed appreciation to Bob Rae and the Clarington Board of Trade for
the opportunity to put forth Clarington's concerns
Resolution #C- 273 -12
Moved by Councillor Partner, seconded by Councillor Traill
THAT the minutes of a regular meeting of Council held September 17, 2012, be
approved.
"CARRIED"
PRESENTATIONS
Mayor Foster advised Municipalities across Canada were given one Queen's
Diamond Jubilee Medal to present. He noted the medal is a celebration of what the
Queen has done for the citizens of the Commonwealth. He advised
Councillor Partner had put forth Ann Harley's nomination and called upon Councillor
Partner who spoke to Ann's sense of community and commitment to the profile of arts
in Newcastle specifically, and the Municipality of Clarington as a whole.
Mayor Foster presented the Queen's Diamond Jubilee Award to Ann Harley.
DELEGATIONS
Crystal Powell, Community Development Coordinator, Canadian Blood Services,
addressed Council concerning Correspondence Item D - 3 — "Partners for Life
Program ". Through use of a PowerPoint presentation, Crystal Powell provided
information on blood donation and the need for blood. She noted that every day 1440
people in Canada need blood and it only takes approximately one hour to donate.
Ms. Powell advised every donation impacts three lives. She stated 52% of Canadian
residents will need blood or know someone who will but that only 4% of Canadians
donate noting the demand for blood is growing each year. Ms. Powell indicated that
Canadian Blood Services requires 100,000 new donors every year to fill the gap
created by regular donors who have reached their maximum donation age.
Council Meeting Minutes - 5 - October 1, 2012
Ms. Powell stated that most of the blood collected is used within five days and that
blood does have an expiry date. Ms. Powell stated that Canadian Blood Services has
a number of educational, interactive, free programs including the "What's Your Type"
program, information booths, signs and brochures. She stated that Canadian Blood
Services staff are available to run the programs, leaving staff to do their own work.
Ms. Powell indicated that she is reaching out to the Municipality to take part in the
"Partners for Life" Program, a program designed for corporate and community
organizations to commit to saving lives by donating blood as a team and by setting an
annual donation pledge. Ms. Powell also played a video portraying persons whose
lives have been saved or impacted by the gift of blood donations. Ms. Powell urged
Members of Council to consider joining the "Partners for Life" Program.
COMMUNICATIONS
Resolution #C- 274 -12
Moved by Councillor Traill, seconded by Councillor Partner
THAT the communications to be received for information be approved, with the
exception of Correspondence Item 1- 6.
"CARRIED"
I - 1 Minutes of St. Marys Cement Community Relations Committee dated
June 12, 2012
1 - 2 Minutes of the Clarington Heritage Committee dated September 18, 2012
1 - 3 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated September 11, 2012
1 - 4 Minutes of the Orono Arena Community Centre Board dated
September 19, 2012
1 - 5 Minutes of the Clarington Accessibility Advisory Committee dated
September 5, 2012
1 - 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to
the Honourable John Milloy, Minister of Community and Social Services,
advising that on September 19, 2012, Regional Council adopted the
following resolution pertaining to the Final Proposed Integrated
Accessibility Standards within the Accessibility for Ontarians with
Disabilities Act, 2005:
"a THAT the Region of Durham forward Report #2012 -A -30 of the Chief
Administrative Officer to Ministry of Community and Social Services as
Durham's response within the feedback process;
Council Meeting Minutes - 6 - October 1, 2012
b) THAT the Accessibility Directorate clarify language concerning the
Accessible Pedestrian Signals;
c) THAT the Province of Ontario be urged to provide funding to assist
municipalities in implementing the Integrated Accessibility Standards;
and
d) THAT Report #2012 -A -30 of the Chief Administrative Officer be
forwarded to the eight area municipalities."
1 - 8 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising
that on September 19, 2012, Regional Council adopted the following
resolution pertaining to the Proposed Federal Electoral Districts
Readjustments:
"a) THAT a task force comprising of the Regional Chair and interested
area municipal mayors be established to review the proposed federal
electoral district readjustments;
b) THAT Regional Council authorize the task force to develop a
submission and make a presentation at the Federal Electoral
Boundaries Commission for the Province of Ontario; and
c) THAT Report #2012 -A -34 of the Chief Administrative Officer be
forwarded to the eight area municipalities."
1 - 9 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising
that on September 19, 2012, Regional Council adopted the following
resolution pertaining to Durham Trail Co- Ordinating Committee (DTCC) —
Regional Trail Network Update:
"a) THAT the 2012 Durham Regional Trail Network, as illustrated in
Attachment 1 to Report #2012 -P -52 of the Commissioner of Planning
and Economic Development, be received for information;
b) THAT the area municipalities and conservation authorities be
requested to continue to implement the Durham Regional Trail
Network through their trail planning initiatives; and
c) THAT a copy of Report #2012 -P -52 of the Commissioner of Planning
and Economic Development be forwarded to the area municipalities,
conservation authorities and other primary trail providers."
1 - 10 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising
that on September 19, 2012, Regional Council adopted the following
resolution pertaining to the Quarterly Report on Planning Activities:
Council Meeting Minutes - 7 - October 1, 2012
"a) THAT Report #2012 -P -55 of the Commissioner of Planning and
Economic Development be received for information; and
b) THAT a copy of Report #2012 -P -55 be forwarded to all Durham Area
Municipalities, Durham Regional Police Service, and Durham
Emergency Medical Services for information."
I - 11 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to
the Honourable James Bradley, Minister of the Environment advising that
on September 19, 2012, Regional Council adopted the following
resolution pertaining to the Great Lakes Protection Act and the Ontario
Draft Great Lakes Protection Strategy:
"a) THAT the Regional staff comments on the Great Lakes Protection Act
and draft Ontario Great Lakes Strategy submitted to the Ministry of
Environment (MOE) on August 3, 2012 in response to the EBR posting
of the two documents be endorsed; and
b) THAT a copy of this resolution be forwarded to the Ministry of the
Environment, Durham Area MPPs, the Association of Municipalities of
Ontario, the Region's conservation authorities and the eight area
municipalities for information."
1 - 12 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to
the Honourable James Bradley, Minister of the Environment advising that
on September 19, 2012, Regional Council adopted the following
resolution pertaining to the Proposed Source Protection Plans for Trent
Conservation Coalition (TCC) Source Protection Region:
"THAT Joint Report No. 2012 -J -27 be forwarded to the Minister of the
Environment, Durham Area MPPs, the Municipality of Clarington, the
Township of Brock and the Township of Scugog for their information."
1 - 6 Jim Richards advising that on September 10, 2012, the State of New York
announced that all first responders and fire - fighters who attended the 9/11
inferno will be granted full compensation for all health matters connected
with that disaster including 58 types of cancers caused by burning items
at very high temperatures; indicating that when various items are heated
the chemical composition changes and they can produce carcinogens;
stating when altered chemicals mix with other altered chemicals
undergoing the same process additional carcinogens are produced;
advising that first responders to the 9/11 disaster have seen a major
upswing in related cancers and other health matters since that day; and,
questioning whether the Municipality or the Region is prepared to offer full
compensation and medical costs to Clarington residents in the future due
to illness related to the incinerator.
Council Meeting Minutes - 8 - October 1, 2012
Resolution #C- 275 -12
Moved by Councillor Neal, seconded by Councillor Traill
THAT Correspondence Item I - 6 from Jim Richards, with respect to Compensation for
Incinerator - related illnesses, be referred to the Medical Officer of Health for Durham
Region.
7
CORRESPONDENCE FOR DIRECTION
Correspondence Item D - 4 was received as a Hand -Out.
Resolution #C- 276 -12
Moved by Councillor Neal, seconded by Councillor Novak
THAT Correspondence Items D - 1 and D - 2 be approved as per the Agenda.
D - 1 Karen Bastas, Event Coordinator, Vice - President, Newcastle BIA,
requesting approval to conduct a fireworks display for the 8th Annual
Santa Parade on Sunday, November 18, 2012, at 5 :30 p.m. and indicating
Portfire Technics, with the assistance of Bruce Gilbert, will set off the
fireworks on Highway #2 at the Lions Trail.
(Request to hold fireworks display
approved provided the organizers apply for
and obtain a fireworks permit from the
Municipal Law Enforcement Division)
D - 2 Garth Gilpin, Secretary- Treasurer, Historic Downtown Bowmanville
Business Centre, requesting the following street closings for Christmas
Moonlight Magic on Friday, December 7, 2012, from *5:30 p.m. to 11:30
p. m.:
King Street from Scugog Street to George Street, Temperance Street
from Church Street to the hole in the wall, Division Street from the
Municipal Parking Lot entrance to the Royal Bank parking lot; and, the 20
King Street East Parking lot.
Council Meeting Minutes - 9 - October 1, 2012
*Temperance Street from Church Street to King Street to be closed at
4:30 p.m.
(Request for road closures approved
provided organizers apply for and obtain a
road occupancy permit from the
Engineering Services Department)
D - 3 Crystal Powell, Community Development Coordinator, Canadian Blood
Services, requesting the Municipality's support of their "Partners for Life
Program" by helping to educate and engage staff in the importance of
donating blood, setting an annual blood donation goal, and working with
Canadian Blood Services to encourage employees and their families to
donate blood.
Resolution #C- 277 -12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Correspondence Item D - 3 from Crystal Powell, Community Development
Coordinator, Canadian Blood Services, requesting the Municipality's support of their
"Partners for Life Program ", be endorsed, in principle.
D - 4 John O'Toole, MPP, Durham providing an update on Bill 121 —Ability to
Pay Act, regarding awards by arbitrators; expressing concern that the
arbitration process often awards increases taxpayers cannot afford;
advising that provisions in the Act will ensure that tax dollars will be
allocated to things people care about most by requiring arbitrators'
decisions to factor in specific economic and budgetary factors and explain
decisions in writing, call for a panel of independent arbitrators to decide
public sector cases within three months, and if passed, the Act will create
an Ability to Pay Division that would publish comparative information on
compensation, as well as proactively disclose all arbitration decisions;
and, requesting Council's support by adopting resolutions encouraging
the Liberals and the NDP to assist in getting the bill passed when it is
debated in second reading expected to take place on October 4, 2012.
Resolution #C- 278 -12
Moved by Councillor Neal, seconded by Councillor Novak
THAT Correspondence Item D — 4 from John O'Toole, with respect to Bill 121 —
Ability to Pay Act be referred to the next General Purpose and Administration
Committee meeting.
"CARRIED"
Council Meeting Minutes -10- October 1, 2012
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report September 24,
2012.
Resolution #C- 279 -12
Moved by Councillor Novak, seconded by Councillor Neal
THAT the General Purpose and Administration Committee Report of September 24,
2012 be approved, with the exception of Items #1(i), #12, #13, and #14.
Item #1 i
Resolution #C- 280 -12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report CAO- 004 -12 - Federal Electoral Boundaries — Municipality's Key
Messages and Principles in Response to Boundary Commission's Proposals be
received for information; and
THAT a copy of Report CAO- 004 -12 be forwarded to the Regional Municipality of
Durham, all local area municipalities, and all Durham Region MPs and MPPs.
Item #12
Resolution #C- 281 -12
Moved by Councillor Neal, seconded by Councillor Novak
THAT Staff Report on naming the property located at 71 Old Kingston Road as
"Tooley's Mill Park ".
"CARRIED"
Council Meeting Minutes - 11 - October 1, 2012
Item #13
Resolution #C- 282 -12
Moved by Councillor Partner, seconded by Councillor Woo
WHEREAS Orono is the only community still on septic systems or holding tanks in the
named villages; and
WHEREAS Orono is in dire need of these washrooms to help their local downtown
economies;
THAT Staff report on how to successfully offer public washrooms in the downtown
cores including Orono, Courtice, Bowmanville, and Newcastle in the Municipality of
Clarington.
. • - .
Item #14
Resolution #C- 283 -12
Moved by Councillor Novak, seconded by Councillor Partner
THAT Item 14 of Report #1 be referred to the end of the Agenda to be considered
during a closed session of Council.
STAFF REPORT
There were no Staff Reports considered under this Section of the Agenda.
UNFINISHED BUSINESS
There was no Unfinished Business considered under this Section of the Agenda.
BY -LAWS
Resolution #C- 284 -12
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By -law 2012 -074;
2012 -074 Being a by -law to exempt a certain portion of Registered Plan 40M -2327 from
Part Lot Control; and
Council Meeting Minutes -12- October 1, 2012
THAT the said by -law be approved.
. 1
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
Councillor Novak provided a brief summary of the last Energy- from -Waste
EFWAC Committee meeting with respect to waste flow control. She noted that in
Nova Scotia and California municipalities have been given full authority to
determine waste management policy noting that Ontario Municipalities have been
given the authority to manage residential waste only.
Councillor Hooper advised he attended the Crossing Guard meeting on Friday,
September 28, 2012, and extended appreciation to staff of the Planning Services
Department and, in particular, Dianne Fernlund for her involvement with the
Crossing Guards.
Councillor Hooper referred to an article in Toronto Star regarding Durham
Region's leading the way in accepting batteries with an opportunity to recapture
the zinc and reuse it in fertilizer.
Councillor Neal advised that there will be a Public Information Centre for the
Provincially Significant Wetlands to be held on October 10, 2012, from 6:30 p.m.
to 8:30 p.m. at Courtice Secondary School Cafeteria.
Councillor Woo announced that the Public Information Centre for the Holt Road
Interchange will be held on Tuesday, October 4, 2012, at 3:00 p.m. at the
Baseline Community Centre.
Resolution #C- 285 -12
Moved by Councillor Novak,- seconded by Councillor Partner
THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of receiving advice that is subject to solicitor - client
privilege, including communications necessary for that purpose.
"CARRIED"
The meeting resumed in open session at 8:32 p.m.
Council Meeting Minutes -13- October 1, 2012
The Mayor advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to
provide direction to staff.
Resolution #C- 286 -10
Moved by Councillor Neal, seconded by Councillor Partner
THAT the rules of procedure be suspended to allow for the introduction of a motion
concerning the item discussed in "closed" session.
"MOTION LOST"
CONFIRMING BY -LAW
Resolution #C- 287 -12
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By -law 2012 -075, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 1 st day of October, 2012; and
THAT the said by -law be approved.
"CARRIED"
ADJOURNMENT
Resolution #C- 288 -12
Moved by Councillor Partner, seconded by Councillor Novak
THAT the meeting adjourn at 8:34 p.m.
MAYOR
MUNICIPAL CLERK
,t
Leading the iYay
Special Council Meeting Minutes
OCTOBER 4, 2012
Minutes of a special meeting of Council held on October 4, 2012 at 9:00 a.m., at the
Newcastle and District Recreation Complex.
ROLL CALL
Present Were
Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Chief Administrative Officer, F. Wu
Present: Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Manager of Communications and Marketing, J. Cooke attended at
1:00 P.M.
Executive Assistant to the Mayor, L. Coutu attended at 1:00 p.m.
Deputy Treasurer; L. Gordon
Library Director and Secretary- Treasurer, E. Hopkins attended at
- 1:00 P.M.
Director of Operations, F. Horvath, attended the afternoon
session at 1:15 p.m.
Manager of Special Projects, F. Langmaid
Director of Corporate Services and Human Resources,
M. Marano
Executive Assistant to the CAO, J. Pascoe attended at 1:00 p.m.
Director of Emergency Services /Fire Chief, G. Weir
Municipal Clerk, P. Barrie
Resolution #C- 289 -12
Moved by Councillor Hooper, seconded by Councillor Woo
THAT in accordance with Sections 239(2) and 239(3.1) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of considering matters that deal with
personal matters about identifiable individuals, including municipal or local board
employees and for the purpose of education related to governance models.
"CARRIED"
Council Meeting Minutes - 2 - October 4, 2012
The meeting resumed in open session at 1:05 p.m.
The Mayor advised that two items were discussed in "closed" session in accordance
with Sections 239(2) and 239(3.1) of the Municipal Act, 2001 and no resolutions were
passed.
Frank Wu, Chief Administrative Officer provided a PowerPoint presentation
highlighting Key Performance Indicators (KPI), as follows:
■ Business KPI — Overhead, Cost of Winter Maintenance per Km, Cost of
Recreation Programs and Facilities per Person, Cost of Fire Services Relative
to Property Cost, Percentage of Paved Roads in Good Condition, Financial
■ Organization KPI — Energy Consumption, Health & Safety, Employee Matters
■ Citizen Survey
Resolution #C- 290 -12
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Council recess for 10 minutes.
The meeting reconvened at 2:30 p.m.
The Chief Administrative Officer continued his PowerPoint presentation highlighting:
■ Risk Assessment
■ Social Media
Mayor Foster asked members of Council to provide feedback to him as to whether the
information shared at this meeting was of value and interest.
Resolution #C- 291 -12
Moved by Councillor Novak, seconded by Councillor Partner
THAT in accordance with Section 239(3.1) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of education related to governance models.
"CARRIED"
Council Meeting Minutes - 3 - October 4, 2012
The Mayor advised that one item was discussed in "closed" session in accordance
with Sections 239(2) and 239(3.1) of the Municipal Act, 2001 and no resolutions were
passed.
CONFIRMING BY -LAW
Resolution #C- 292 -12
Moved by Councillor Hooper, seconded by Councillor Novak
THAT leave be granted to introduce By -law 2012 -076, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a special meeting held
on the 4th day of October, 2012; and
THAT the said by -law be approved.
:: D
ADJOURNMENT
Resolution #C- 293 -12
Moved by Councillor Partner, seconded by Councillor Neal
THAT the meeting adjourn at 3:40 p.m.
MUNICIPAL CLERK
DRAFT LIST OF DELEGATIONS
October 22, 2012
a) Dave Sebben — Correspondence from Neighbours of the Union Rod and Gun
Club — Request for Sound Retesting (Correspondence Item D - 7)
b) Cathrine McKeever — Clarington's 20th Anniversary (Correspondence Item D - 8)
SUMMARY OF CORRESPONDENCE
OCTOBER 22, 2012
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1 - 1 Minutes of the Central Lake Ontario Conservation Authority dated
September 25, 2012 (Copy attached)
1 - 2 Minutes of the Durham Nuclear Health Committee dated
September 14, 2012 (Copy attached)
1 - 3 Minutes of the Newcastle Memorial Arena Management Board dated
September 11, 2012 (Copy attached)
1 - 4 Minutes of the Clarington Older Adult Association Board of Directors
dated June 15, June 26, August 17 and August 24, 2012 (Copies
attached)
1 - 5 Melodee Smart, Administrative Assistant, Works Department,
Regional Municipality of Durham, forwarding copies of the following
documents, in accordance with the Notice of Approval to Proceed
with the Undertaking regarding the Amended Environmental
Assessment for Durham and York Residual Waste Study, Condition 3
Public Record:
• Letter to the Ministry of the Environment dated September 25,
2012, with a copy to the EFWAC, York Regional Clerk and
Durham Regional Clerk, regarding Submission of the July and
August 2012 Complaint and Inquiry Logs
• July 2012 Durham York Energy Centre Project Team Log
• July 2012 Durham York Energy Centre Call Centre Log
• July 2012 Durham York Energy Centre Website Traffic Report
• August 2012 Durham York Energy Centre Project Team Log
• August 2012 Durham York Energy Centre Call Centre Log
• August 2012 Durham York Energy Centre Website Traffic
Report; and
advising that the documents are also available on the EFW project
website at http:// www. durhamyorkwaste .ca /project/efw- committee.htm
1 - 6 Diane McKenzie, Executive Director, Epilepsy Durham Region,
thanking Council and staff for supporting Epilepsy Durham Region in
raising $6,464 through pledges for the PULLing a Fire Truck Event;
and, advising photos of the event have been uploaded to their
website at www.epilepsydurham.com.
Summary of Correspondence -2 - October 22, 2012
1-7 Mary Tillcock, Run Day Organizer, Clarington Terry Fox Run for
cancer research, expressing appreciation to Council and staff for
supporting the annual Terry Fox Run; and, indicating that early results
for Clarington indicate that the 32nd Anniversary of Terry's Marathon
of Hope will raise $75,000 for cancer research through the efforts of
over 900 participants.
1 - 8 Debbie Shields, City Clerk, City of Pickering, writing to P. M. Madill,
Regional Clerk, Regional Municipality of Durham, advising that on
September 18, 2012, the City of Pickering adopted the following
resolution pertaining to the Regional Cycling Plan Review:
1. THAT Report CS 45 -12 of the Director, Community Services
regarding the Regional Cycling Plan Review be received;
2. THAT Council advise Regional Council that it supports:
a) the proposed Primary Cycling Network as set out in
Attachment #2 to Report CS 45 -12;
b) the proposed Cycling Treatment Types as set out in
Attachment #5 to Report CS 45 -12 subject to incorporating the
treatment types for Regional Roads in Seaton as shown on the
Cycling and Pedestrian Facilities Map in the Regional Class EA
for the Central Pickering Development Plan;
c) the Region's proposed funding change for paved shoulders on
Regional Roads from the former 50/50 cost sharing
arrangement with the area municipalities, to the Region now
being 100% responsible for the capital construction costs for all
on -road cycling facilities and paved shoulders on Regional
Roads;
d) the Region continuing its practice of being 100% responsible
for maintenance of all on -road cycling facilities and paved
shoulders on Regional Roads that form part of the Primary
Cycling Network;
3. THAT Council request Regional Council to:
a) dedicate a minimum of $500,000 annually from its Roads
Capital Program to fund the construction, repair, maintenance,
monitoring and promotion of the Regional Cycling Plan;
Summary of Correspondence -3 - October 22, 2012
b) revise its practice where the Region is only responsible for
providing the platform for multi use paths within Regional Road
rights -of -way, such that it also be responsible for 50/50 cost
sharing with area municipalities for construction costs (i.e.
granular and asphalt), signage, marking and other amenities;
c) include a revision to the current Regional policy such that the
implementation of the Regional Cycling Plan is not confined
strictly to correspond with road construction projects, but rather
be prioritized and constructed, as appropriate, to close gaps
and facilitate key connections along road segments that are
not necessarily due for reconstruction;
d) direct Regional staff to prepare a more detailed phasing
program, in 5 year increments, for the 2017 -2032 time frame;
and
4. FURTHER, that the City Clerk forward a copy of Report CS 45 -12
to the Regional Municipality of Durham and all local municipalities
in Durham Region."
1 - 9 Debi A. Wilcox, Town Clerk, Town of Whitby, writing to P. M. Madill,
Regional Clerk, Regional Municipality of Durham, advising that on
September 17, 2012, the Town of Whitby adopted the following
resolution pertaining to the 2012 Regional Cycling Plan Review:
1. THAT Council support the Proposed 2012 Regional Cycling
Network with the following requested modifications:
a) The addition of Thickson Road and removal of Anderson
Street/Hopkins Street (between Conlin Road and Consumers
Drive).
b) The addition of Thickson Road (between Winchester Road and
Columbus Road) and Winchester Road (between Anderson
Street and Thickson Road) and the removal of Watford
Street/Carnwith Drive /Croxall Boulevard (between Winchester
Road and Columbus Road).
c) The addition of Pringle Drive /Bradley Drive /Martinet
Street/Garden Street as an interim solution to the future Mary
Street/Crawforth Street connection.
d) The addition of a Thickson Road interim solution to the future
Hopkins Street /Highway 401 Overpass.
Summary of Correspondence -4 - October 22, 2012
e) The addition of an east -west connection between Coronation
Road and Anderson Street, which generally follows the
proposed /future mid -block arterial road as identified in the
Town of Whitby Transportation Master Plan.
2. THAT Council not support the Proposed 2012 Regional Cycling
Plan Cost Sharing Proposal and request that the Region of
Durham undertake all implementation and maintenance
responsibilities for all cycling facilities within Regional right -of-
ways and that all such cycling facilities be a Regionally owned
asset.
3. THAT Council support the Town of Whitby undertaking all
implementation and maintenance responsibilities for cycling
facilities within Town right -of -ways and that all such cycling
facilities be a Town owned asset.
4. THAT the Cycling Facility Types as proposed in the Regional
Cycling Plan be requested to be confirmed with Town staff during
detailed design stages.
5. THAT the Region be requested to develop an implementation plan
that not only implements cycling facilities as part of an associated
road reconstruction /rehabilitation project, but also an independent
cycling implementation program that focuses on completing gaps
in the cycling network.
6. THAT the Region be requested to implement a signage /way
finding /mapping plan to ensure that the public has a clear
understanding of the available facilities.
7. THAT a copy of Public Works Report PW 32 -12 be forwarded to
the Region of Durham and all local municipalities within the
Region of Durham."
1 - 10 Kim Coates, Clerk, Township of Scugog, writing to the Region of
Durham Planning and Economic Development Department, advising
that on September 24, 2012, -the General Purpose and Administration
Committee of the Township of Scugog concurred with the
recommendations outlined in Staff Report COMS- 2012- 45 -GP &A
regarding the Regional Cycling Plan and that it is the position of the
Council of the Township of Scugog that the Region should be
responsible for all capital costs associated with the inter- municipal
cycling routes on area municipal roads.
Summary of Correspondence -5 - October 22, 2012
1 - 11 Christine Chase, Administrative Assistant, Development Services
Department, City of Oshawa, writing to the Regional Clerk, Region of
Durham, advising that on September 24, 2012, the City of Oshawa
adopted the following resolution pertaining to the Region of Durham's
Proposed Primary Cycling Network and Implementation Framework:
1. THAT the staff recommended comments contained in Report
DS -12 -286 dated September 19, 2012, including Attachment 9, be
endorsed as the City's comments in response to the Region of
Durham's request for area municipal input on the Region's
proposed Primary Cycling Network and implementation
framework; and,
2. THAT the comments of the Oshawa Environmental Advisory
Committee (OEAC) in respect to the Region's proposed Primary
Cycling Network and implementation framework contained as
Attachment 8 to Report DS -12 -286 also be endorsed as the City's
comments, with the exception of comments relating to City -owned
roads (other than King Street/Bond Street forming the Highway 2
corridor) which shall be referred to the City of Oshawa Integrated
Transportation Master Plan project, and also with the exception of
comments relating to Park Road; and,
3. THAT a copy of the relevant Council resolution and related Report
DS -12 -286 dated September 19, 2012 be forwarded to the Region
of Durham and each of Durham's local area municipalities."
1 - 12 Kim Coates, Clerk, Township of Scugog, writing to John O'Toole,
MPP, Durham, advising that on October 1, 2012, the Township of
Scugog adopted the following resolution pertaining to The Ability to
Pay Act.
"WHEREAS, the Township of Scugog is pleased that both the Liberal
government and the PC party have kept the issue of interest
arbitration reform at the forefront of major policy discussions through
the introduction of the respectively proposed draft Bill Protecting
Public Service Act, 2012 and Bill 121 the Ability to Pay Act, and
WHEREAS, the Township of Scugog supports the overall intention of
interest arbitration reform; and
WHEREAS, a preliminary review indicates that there appears to be
room for improvement in both pieces of draft legislation before the
legislature; and
Summary of Correspondence -6 - October 22, 2012
WHEREAS, the Township of Scugog trusts that through further
consultation these issues can be resolved; and
WHEREAS, the Township of Scugog is aware that AMO and the
Emergency Services Steering Committee are reviewing these issues
and look forward to further discussion and input;
NOW THEREFORE, the Township of Scugog requests that the
legislature work collectively in the best interest of Ontario
municipalities and Ontario taxpayers on this important issue of
interest arbitration reform; and
THAT a copy of this Resolution be forwarded to AMO, John O'Toole,
MPP, the Region of Durham and area municipalities."
1 - 13 Nestor Chornobay, Director, Strategic Planning, Regional
Municipality of Durham, forwarding a copy of the Commissioner of
Planning's Report 2012 -P -60 regarding the Durham Agricultural
Advisory Committee, 2012 Farm Tour.
CORRESPONDENCE FOR DIRECTION
D - 1 Don Cooper, Poppy Chairman, Royal Canadian Legion Branch 178,
Bowmanville, requesting that the Poppy Flag be raised on
October 25, 2012 and flown at the Municipal Administrative Centre to
kick off the 2012 Poppy Campaign which starts on October 26, 2012.
(Motion to approve the flying of the
Poppy Flag at the Municipal
Administrative Centre)
D - 2 Rose Boricic, Special Events Chairman, Branch 178 Bowmanville,
Royal Canadian Legion, advising of the upcoming Remembrance
Day services and parades for 2012:
• Sunday, November 4, 2012 — Parade starting at 1:15 p.m.
from Orono Oddfellows & Rebekah Hall to Orono Cenotaph
for Remembrance service and march back
• Saturday, November 10, 2012 - Remembrance service at
Newtonville Cenotaph at 10:30 a.m.
• Sunday, November 11, 2012 — Remembrance service at
Newcastle Cenotaph at 10:30 a.m.
• Sunday, November 11, 2012 - Parade starting at 10:00 a.m.
from Bowmanville Legion to Bowmanville Cenotaph for
Remembrance service and march back;
Summary of Correspondence -7 - October 22, 2012
extending an invitation to Mayor Foster to attend the annual
Armistice Dinner on Saturday, November 3, 2012; and, advising that
the Poppy Campaign will run from Friday, October 26 to Sunday,
November 11, 2012.
(Motion to approve, provided the
organizers apply for and obtain a
Road Occupancy Permit from the
Engineering Services Department)
D - 3 Karen Leibovici, President, Federation of Canadian Municipalities
(FCM) advising that in consultation with the Government of Canada,
FCM is launching a second round of nominations for the Queen's
Diamond Jubilee Medal; indicating that nominations already
submitted are unaffected and that those nominated as alternates will
receive a medal, providing they meet the eligibility criteria; indicating
that all Members of Council and municipal officials may nominate as
many additional candidates as they consider deserving of the
Queen's Diamond Jubilee Medal; and, indicating that the deadline for
nominations is December 31, 2012.
(Motion to refer correspondence to
the staff to advertise on the Municipal
website and through social media)
D - 4 The Honourable Charles Sousa, Minister of Citizenship and
Immigration, inviting nominations for the June Callwood Outstanding
Achievement Award for Voluntarism in Ontario, an award to
recognize exceptional leadership, innovation and creativity in
voluntarism and community service; advising nominees can include
individuals, groups, business and organizations which have made
outstanding contributions to their communities and the province; and,
advising the deadline for nominations is December 5, 2012.
Nomination forms and additional information are available at
www .ontario.calhonoursandawards.
(Motion to refer correspondence to
the Municipal Clerk to place
information on the municipal website)
Summary of Correspondence -8 - October 22, 2012
D - 5 Laurie McLorg, VP Financial Services and CFO, Veridian
Corporation, advising that Promissory Notes owed by Veridian
Corporation to the municipal shareholders mature on November 1,
2012; indicating that Veridian Management and Treasurers of the
municipal shareholders have met and agreed upon terms for renewal
of the Promissory Notes; and, recommending renewal of the
promissory notes with a maturity date of December 31, 2015, with no
other changes to the terms, including no adjustment in interest rate
provisions.
(Motion to approve request and
forward appropriate .by -law for Council
consideration)
D - 6 Hampton Union Cemetery Board, under the auspices of Hampton
United Church, forwarding a Letter of Intent requesting the Hampton
Union Cemetery be transferred to the care of the Municipality of
Clarington; indicating that the cemetery has been well cared for with
ongoing maintenance and upkeep of plots, cornerstones, lawns,
trees, etc.; records have been kept regarding burials and ledgers as
far back as 1970; and that all plots have been sold; and, advising the
cemetery has been audited by the Ministry under the new rules and
have complied as requested. The Board has also notified the
Ministry of their intent to transfer the cemetery.
(Motion to refer correspondence to
the Director of Operations)
D - 7 Dianne Vetzal, on behalf of Neighbours of the Union Rod and Gun
Club, suggesting that adequate controls were not used when
completing the sound testing at the Gun Club on May 17 and July
31, 2012, and that there are reasonable grounds for retesting with
more stringent controls for the guns and ammunition; and, forwarding
a petition requesting that the testing be redone with as many guns
shooting as possible at one time and with ammunition purchased
from a neutral party.
(Motion for Direction)
D - 8 Cathrine McKeever acknowledging that on July 1, 1993, the
Municipality of Clarington held celebrations to commemorate the
official name change from the Town of Newcastle; indicating that the
Region is currently planning celebrations to mark their 40th
Anniversary in 2013; and, suggesting that the Municipality start
planning Clarington's 20th Anniversary Celebrations.
(Motion for Direction)
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY 1 - 1
MINUTES NO. 7
AUTHORITY MEETING
Tuesday, September 25, 2012 - 5:00 P.M.
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM
Present: P. Perkins, Chair
T.D. Mariumpietri, Vice Chair
B. Chapman
L. Coe
S. Collier
L. Corrigan
A. England
R. Hooper
D. Mitchell
J. Neal
M. Novak
P. Rodrigues
C. Traill
J.R. Powell, Chief Administrative Officer
D. White, Director, Corporate Services
H. Brooks, Director, Watershed Planning & Natural Heritage
C. Darling, Director, Development Review & Regulation
G. Geissberger, Marketing & Communications Coordinator
P. Lowe, Director, Stewardship, Education & Communication
P. Sisson, Director, Engineering & Field Operations
G. Soo Chan, Director, Groundwater
M. Stauffer, Administrative Assistant/Recording Secretary
Absent: J. Drumm
The Chair called the meeting to order at 5:02 p.m.
The Chair showed members a plaque from the 15th Annual Durham Children's Groundwater Festival now underway from
September 24th to September 28th, 2012 at Camp Samac, Oshawa.
DECLARATIONS of interest by members on any matters herein contained
Councillor M. Novak declared a conflict with Staff Report #5071 -12, Item #3, Aecom on page 5 -2 and neither took part in
discussions, nor voted on the matter.
ADOPTION OF MINUTES
Res. #96 Moved by M. Novak
Seconded by R. Hooper
THAT the Authority minutes of June 19, 2012 be adopted as circulated.
CARRIED
cont'd.....2
AUTHORITY MINUTES — SEPTEMBER 25, 2012 - PAGE 2
CORRESPONDENCE
(1) Correspondence— Conservation Ontario (attached as Schedule 3 -1 to 3 -7)
Lynde Shores.. . Where the World of Disney Comes to Life
(2) Correspondence — City of Oshawa (attached as Schedule 3 -8 to 3 -10)
Announcement by Oshawa Port Authority regarding the Development of an Ethanol Refinery by
FarmTechEnergy Corporation
(3) Correspondence — Ministry of Natural Resources (attached as Schedule 3 -11 to 3 -12)
Section 39 Operating Transfer Payment Grant to CAs
(4) Correspondence — The Rotary Club of Whitby Sunrise (attached as Schedule 3 -13)
Certificate of Thanks
(5) Correspondence — Region of Durham (attached as Schedule 3 -14)
Request for Funding for Land Acquisition within Lynde Shores CA (2012 -F -49)
Res. #97 Moved L. Coe
Seconded by B. Chapman
THAT the above correspondence items be received for information.
CARRIED
DELEGATION — Mr. Alex Alexander- 3455 Ritson Road North, Oshawa
The Chair gave Mr. Alex Alexander an opportunity to speak regarding the filling at 618 Columbus Road East. C. Darling
answered questions from Directors. Discussion ensued.
Councillor England arrived at' 5:08 p.m.
Res. #98 Moved by T.D. Marimpietri
Seconded by A. England
THAT the Agenda be amended to allow Mr. Harding an opportunity to speak regarding the filling at
618 Columbus Road East, Oshawa.
CARRIED
DELEGATION — Mr. Larry Harding, Hard -Co Construction Ltd.
The Chair gave Mr. Larry Harding, Vice - President, Hard -Co Construction Ltd., 625 Conlin Road, Whitby an opportunity
to speak regarding filling at 618 Columbus Road East. Discussion ensued.
Staff will bring a further report to the October 2012 Board of Directors' Meeting to update and inform Members on the
status of this site.
DIRECTOR, DEVELOPMENT REVIEW & REGULATION
(1) Staff Report #5067 -12 (attached as Schedule 5 -11 to 5 -13)
Proposed Great Lakes Protection Act and Strategy
.Res. #99 Moved by L. Coe
Seconded by S. Collier
THAT Staff Report #5067 -12 be received for information
CARRIED
(2) Staff Report #5071 -12 (attached as Schedule 5 -1 to 5 -10)
Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses
— June 1 to- August 31, 2012
Councillor M. Novak declared a conflict with Staff Report #5071 -12, Item #3, Aecom on page 5 -2 and neither took part in
discussions, nor voted on the matter.
Councillor P. Rodrigues inquired about Item #75, Eagleson Construction on page 5 -8. C. Darling with follow up with
Councillor Rodrigues with specific details. cont'd.....3
AUTHORITY MINUTES — SEPTEMBER 25, 2012 - PAGE 3
Res. #100 Moved by L. Coe
Seconded by S. Collier
THAT the attached applications (attached as Schedule 5 -2 to 5 -10), as issued by staff, be endorsed
CARRIED
(3) Staff Report #5069 -12 (attached as Schedule 5 -14 to 5 -133)
Proposed Central Lake Ontario Source Protection Plan
Res. #101 Moved by L. Coe
Seconded by S. Collier
THAT Staff Report #5069 -12 be received for information.
CARRIED
(4) Staff Report #5070 -12 (attached as Schedule 5 -134 to 5 -136)
Ethanol Refinery — FannTech Energy Corporation
Res. #102 Moved by L. Coe
Seconded by S. Collier
THAT Staff Report #5070 -12 be received for information;
THAT, in accordance with the City of Oshawa's request, the decision regarding issuance of a permit
tinder Ontario Regulation 42/06 for the said ethanol refinery be made by the Board of Directors, and,
THAT a copy of this Report be forwarded to the City of Oshawa.
Discussion ensued. A recorded vote was requested by Councillor England:
Res. #103 Moved by M. Novak
Seconded by S. Collier
THAT the matter be referred to Staff to prepare a more comprehensive report.
MEMBER
YEA
NAY
CONFLICT
ABSENT
B. Chapman
X
L. Coe
X
S. Collier
X
L. Corrigan
X
J. Drumm
X
A. England
X
R. Hooper
X
D. Mitchell
X
T.D. Marini ietri
X
J. Neal
X
M. Novak
X
P. Perkins
X
P. Rodrigues
X
C. Traill
X
TOTAL
9
4
1
CARRIED
cont'd.....4
AUTHORITY MINUTES — SEPTEMBER 25, 2012 - PAGE 4
DIRECTOR, WATERSHED STEWARDSHIP & COMMUNITY OUTREACH
(1) Staff Report #5072 -12 (attached as Schedule 6 -1 to 6 -2)
Movies on the Ridge — Covanta Energy Corporation Sponsorship
Res. #104 Moved by L. Coe
Seconded by M. Novak
THA T Staff Report #5072 -12 be received for information.
Amendment Moved by C. Traill
Seconded by J. Neal
THAT staff consider carefully which organizations, charitable groups or organizations CLOCA might
partner with and, as a matter of policy, that CLOCA take steps to ensure that any potential sponsors or
community or corporate partners exhibit responsible governance and conduct their organizations in a
manner that is consistent with CLOCA's mandate, which is "to establish programs and to promote the
conservation, restoration and development of natural resources"
CLOCA tnay examine (but is not limited to):
The corporation or charitable or conununity organization's "mission statement'; a brief "Google
search" to note any local involvement or issues (and thereby to spotpotential "red flags'); a brief visit
to the potential sponsor's ►vebsite.
It is unlikely that CLOCA would undertake a partnership with any organization whose practices are
not consistent organization's mandate. In the unlikely occurrence, however, that the cursory
examination of a potential sponsor yields information that might affect CL0CA's public image, the
decision to enter into a partnership with said organization should rest with the Board.
Res. #105 Moved by D. Mitchell
Seconded by L. Coe
THAT the matter be referred to staff to develop a policy on donations.
CARRIED
DIRECTOR, CORPORATE SERVICES
(1) Staff Report #5068 -12 (attached as Schedule 7 -1)
Heritage Hall Financial Summary and Future Facility Development (Phase 2)
Res. #106 Moved by S. Collier
Seconded by R. Hooper
THAT the financing for the Heritage Hall be approved as amended;
THAT the balance of funds required to complete the project be taken from the Reserve for Working
Capital,
THAT the Central Lake Ontario Conservation Fund be requested to increase its financial conunittnent
to the project to $135,000, and,
THAT staff be directed to request $150, 000 for Phase 2 of the project from the Region of D urham in
the 2013 budget proposal.
CARRIED
DIRECTOR, ENGINEERING & FIELD OPERATIONS
(1} Staff Report #5073 -12 (attached as Schedule 8 -1 to 8 -4)
Heber Down Conservation Area Group Camping Area
Res. #107 Moved by L. Coe
Seconded by D. Mitchell
THAT Staff Report #5073 -12be received for information,
THAT user groups and the general public be advised of CLOCA's intention to permanently close the
group camping area at the conclusion of the 2012 season; and,
THAT costs for decotmnissioning and restoring the site be included in 2013 budget process.
CARRIED
cont'd ..... 5
AUTHORITY MINUTES — SEPTEMBER 25, 2012 - PAGE 5
CHIEF ADMINISTRATIVE OFFICER
(1) Staff Report #5065 -12 (attached as Schedule 9 -1 )
Board of Directors Meetings: Starting Times and Director's Attendance
Discussion ensued. A recorded vote was requested by Councillor Traill.
Res. #108 Moved by M. Novak
Seconded by S. Collier
THAT the CLOCA Board of Directors meetings starting time remain at 5:00 p.nL
MEMBER
YEA
NAY
CONFLICT
ABSENT
B. Chapman man
X
L. Coe
X
S. Collier
X
L. Corrigan
X
J. Drumm
X
A. England
X
R. Hooper
X
D. Mitchell
X
T.D. Marini ietri
X
J. Neal
X
M. Novak
X
P. Perkins
X
P. Rodrigues
X
C. Traill
X
TOTAL
10
3
1
Ml 1"A 154101
(2) Staff Report #5066 -12 (attached as Schedule 9 -2)
CLOCA Land Acquisition Strategy, 2012: Request for Technical Approval Under Section 24 of the
Conservation Authorities Act, R.S.O., 1990
Res. #109 Moved by S. Collier
Seconded by B. Chapman
THAT the CLOCA Board of Directors approve a request to the Ministry of Natural Resources for a
Minister's Approval under Section 24 of the Conservation Authorities Act, R.S. 0., 1990 for the
CLOCA Land Acquisition Strategy, 2012.
CARRIED
MUNICIPAL AND OTHER BUSINESS
Res. #110 Moved by D. Mitchell
Seconded by L. Coe
THAT staff prepare a report for the October Board of Directors Meeting regarding erosion and the
approval process for properties on Chrystal Beach Blvd., Whitby.
CARRIED
ADJOURNMENT
Res. #111 Moved by A. England
Seconded by S. Collier
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 6:55 p.m.
-2
AGENDA
6' T oln
DURHAM NUCLEAR HEALTH COMMITTEE (DNHQ
�. YP `s f3.. Se tl,
MINUTES OF MEETING
SEP 2 8 2012
LOCATION University of Ontario Institute of Technology (UOIT) r,
2000 Simcoe Street North a"
Meeting Room: BIT, RBC Conference Room, UB 1055
City of Oshawa, Ontario
DATE
TIME
HOST
MEMBERS
September 14, 2012
1:00 PM
UOIT
Dr. Robert Kyle, Durham Region Health Department (DRHD (Chair)
Ms. Mary -Anne Pietrusiak, DRHD
Dr. Tony Waker, University of Ontario Institute of T liiurom .-
(Presenter)
Mr. Raphael McCalla, Ontario Power Generation (OPIM" IEV.!`_D BY
Mr. Dave Fisher, Ontario Ministry of the EnvironmerjtoPIGI-N ,L TO:
Dr. Barry Neil, Public Member
a C0UN1GIL Y �our;cn. 0 FILE
Dr. David Gorman, Public Member
D!RECTiON !NRORIMATION
Mr. Hardev Bains, Public Member
cC"P•y sr):
Mr. Frank Bajurny, Public Member
Q '�1 °' ° or Es!t c "°
Mr. Marc Landry, Public Member
10 COMl'AUNI ( Q coRP'_ ?,ArE 0 EIMERGEI'CY
Mr. Alex Heydon, Public Member
SERVICES SERVICES
Mr. Chad Kavanaugh, Alternate Public Member
0 Eh�Glr!i`RiF!� [ iy1!'f�il,j�r.L C? Vi'ERA !Ufa$
SERVICi_S r,:._rr;s
Mr. Gavin Lowe, Alternate Public Member
❑ RLANN!; „„C El sot;CmCR Q TREASURY
SERVICES 3
PRESENTERS/ Mr. Brian Devitt, DRHD (Secretary) I p OTHER
OBSERVERS Mr. Gord Sullivan, OPG (Presenter) LIOUNICIPAL CLERK'S FILE
Mr. Dietmar Reiner, OPG (Presenter)
Mr. Scott Berry, OPG (Presenter)
Ms. Theresa McClenaghan, Canadian Environmental Law
Association (Presenter)
Ms. Jo -Ann Facella, Nuclear Waste Management Organization
(NWMO) (Presenter)
Ms. Jessica Gosbee, NWMO
Ms. Jamie Barker, OPG
Mr. Jeff Schaefer, OPG
Mr. John Peters, OPG
Mr. Kevin Power, OPG
Mr. John Byard, Durham Emergency Management Office
Ms. Janice Szwarz, Municipality of Clarington
Ms. Gail Cockburn, Durham Nuclear Awareness
Ms. Rene Cotton, Durham Nuclear Awareness
Ms. Stacey Snow, Durham Nuclear Awareness
Ms. Janet McNeill, Durham Nuclear Awareness
Ms. Brenda Stevenson, Durham Nuclear Awareness
Ms. Anna Tilman, Observer
Mr. Dave Foster, Observer
REGRETS Mr. Bill Todd, Public Member
Mr. Jansen Wu, Public Member
Mr. Carl Ferencz, Public Member
Mr. Ken Gorman, DRHD
Robert Kyle opened the meeting, welcomed everyone.
Robert Kyle thanked Dr. Tony Waker and his associates at UOIT for providing a very
interesting tour of their nuclear research facilities and for hosting the meeting today.
1.0 Adoption of the DNHC Agenda
The Revised Agenda was adopted.
2.0 Adoption of the DNHC Minutes of the June 15, 2012 meeting
The Minutes were adopted as written.
3.0 Correspondence
3.1 Robert Kyle's office received the minutes for the Pickering Nuclear Generating
Station Community Advisory Council meetings for May 2012.
3.2 Robert Kyle's office received the OPG Performance Report for 2011 dated Spring
2012.
3.3 Robert Kyle's office received the OPG Annual Report for 2011 dated Spring
2012.
3.4 Robert Kyle's office received the Ontario Power Authority Annual Report for
2011 dated March 31, 2012.
3.5 Robert Kyle's office received a newsletter from the NWMO concerning their Site
Selection Process dated June 2012.
3.6 Robert Kyle's office received the presentation notes used by Michael Binder,
President, Canadian Nuclear Safety Commission (CNSC), to the Canadian
Nuclear Society Conference held in Saskatoon on June 12, 2012.
2
3.7 Robert Kyle's office received a media release from OPG concerning their New
Nuclear Services Agreements with Westinghouse and SNC- Lavalin/Candu
Energy Inc. to prepare detailed construction plans, schedules and cost estimates
for two potential nuclear reactors at Darlington and the media release was dated
June 22, 2012.
3.8 Robert Kyle's office received an information release from Jennifer Knox,
Manager, Public Affairs Darlington Nuclear, concerning the CNSC Assessment of
Canadian Nuclear Plants in 2011 and the OPG Business Transformation Plan and
her information release was dated July 6, 2012.
3.9 Robert Kyle's office received the Public Comments prepared by the Canadian
Environmental Law Association and Durham Nuclear Awareness for the attention
of the CNSC concerning the Draft Screening Environmental Assessment for the
Proposal by OPG for the Refurbishment and Continued Operation of the
Darlington Nuclear Generating Station and the Public Comments were dated July
18, 2012.
3.10 Robert Kyle's office received a news release from the CNSC concerning the
issuance of the Licence to Prepare Site for OPG's Darlington Nuclear Power Plant
Project dated August 17, 2012.
3.11 Robert Kyle's office received an information release from Albert Sweetnam,
Executive Vice President, Nuclear Projects, concerning the CNSC, Joint Review
Panel's, decision to issue the Licence to Prepare Site for the Darlington New
Nuclear Project. This Licence is the first of three licences required for the
preparation, construction and operation of the new nuclear reactors proposed for
Darlington and Albert's information release was dated August 17, 2012.
3.12 Robert Kyle's office received the presentation notes used by Michael Binder,
President, CNSC, to the OPG Board of Directors on August 21, 2012.
3.13 Robert Kyle's office received an invitation from the Port Hope Area Initiative
Management Office to attend the next Port Granby Discussion Group meeting at
the Newtonville Community Hall on September 26, 2012 at 7:00 p.m.
3.14 Robert Kyle's office received the CNSC Notice of the Public Hearing to be held
November 13 and 14, 2012 at the Hope Fellowship Church in Courtice
concerning:
• The Environmental Assessment of OPG's proposed Refurbishment and
Continued Operation of the Darlington Nuclear Generating Station.
• OPG's request for the Renewal of the Darlington Waste Management Facility
Licence.
• OPG's request for the Renewal of the Nuclear Power Reactor Licence for the
Darlington Nuclear Generating Station.
3
4.0 Nuclear Power / Environmental Issues
4.1 Progress Report by Nuclear Waste Management Organization (NWMO) on their
Site Selection Process
Jo -Ann Facella, Director, Social Research Dialogue for NWMO, provided a
progress report on their Site Section Process. The highlights of Jo -Ann's
presentation were:
• May 2010, NWMO initiated the community -driven Site Selection Process to
identify informed and willing host communities.
• NWMO has developed a 9 step multi - phased process as part of its Site
Selection Process and in step 9, construction will begin.
• NWMO now has 21 potential host communities proceeding with its multi -
phased Site Selection Process and 8 communities are in step 3.
• September 30, 2012, the expressions of interest phase by host communities
will be closed but could be reopened if necessary.
• By year end 2013, NWMO will identify a smaller number of potential host
communities.
Eight preliminary community assessments were initiated in 2012 and will include:
• Assessing the suitability of host communities and sites.
• Conducting multi -year studies in phases.
• Starting in 2014, field work will begin with detailed environmental studies.
Communications strategies with host communities and the public' will include:
• Providing NWMO information kiosks and document stands in potential host
communities.
• Providing question and answer opportunities on topics of most interest to
each host community.
• Providing new information on the description of the project and
transportation issues.
• Providing newsletters to keep communities updated.
• Providing media outreaches that will include NWMO and CNSC Briefing
Days.
Jo -Ann Facella or her associates will continue to update the DNHC on the NWMO
Site Selection Process. More information can be received at www.nwmo.ca and the
slides Jo -Ann used are attached as Appendix 1.
4.2 Progress Report from OPG on the Deep Geological Repository for Low and
Intermediate Level Nuclear Waste
Gord Sullivan, Manager, Deep Geological Repository (DGR) Program Oversight
for OPG, provided a presentation on the long -term storage of Low and Intermediate
Level Nuclear Waste in a proposed DGR within the Bruce Nuclear Site. The
highlights of Gord's presentation were:
4
• OPG will be the owner, licensee and operator of the DGR.
• The DGR will provide the safe long -term storage and isolation of low and
intermediate waste produced at OPG owned or operated nuclear facilities.
• The DGR is separate and distinct from NWMO's proposed Adaptive Waste
Management approach for used nuclear fuel.
• The DGR Project will include:
o Capacity to store 200,000 cubic metres of low and intermediate
level waste
o Storage will be 680 metres underground in very low permeability
limestone
o Multiple geological barriers will isolate and contain the waste
o Provision of a safe and secure permanent isolation of low and
intermediate nuclear waste
Gord reported that a DGR environmental assessment (EA) has been ongoing for
fouryears and included many environmental studies and independent peer reviews.
The-. conclusion of the EA was that the DGR Project will have no significant
residual adverse effects on human health or the environment:
Gord indicated the CNSC regulatory review process began on April 14, 2011 and
the Joint Review Panel was appointed on January 24, 2012 with the Public
Comment Period now in progress. The CNSC Public Hearing will be held in the
Spring of 2013 and JRP will issue a final report at year end 2013. A CNSC Licence
to Prepare Site is expected to be issued in late 2014.
OPG will keep the DNHC updated on the progress of the DGR. The slides Gord
Sullivan used are attached as Appendix 2.
4.3 Report by Durham Nuclear Awareness and the Canadian Environmental Law
Association concerning the Emergency Planning Issues and Comments made to the
CNSC with respect to the Draft Screening EA for the Darlington Refurbishment and
Continued Operations Project
Theresa McClenaghan, Executive Director and Counsel, Canadian Environmental
Law Association (CELA), provided a presentation of the CELA submission to the
CNSC concerning emergency planning.
Theresa explained the CELA submission dated July 18, 2012 resulted from the
CNSC calling for Public Comment by July 2012 of its Draft Screening Report for
the Darlington Refurbishment and Continued Operation Project. Durham Nuclear
Awareness (DNA) had asked CELA to provide comments at the Public Hearing on
its behalf concerning emergency planning. CELA's submission provided an
extensive list of issues which they felt should be reviewed by the CNSC before the
EA and Licensing Decisions are made for the Darlington Refurbishment and
Continued Operation Project. The CELA submission will be presented at the CNSC
Public Hearing to be held November 13 and 14, 2012 in Courtice.
Theresa provided information on the history and current emergency planning
approaches by the Province of Ontario and Durham Region for nuclear
emergencies. The major recommendations made in the CELA submission included:
• Ontario must develop detailed plans for accidents involving large radiation
releases including multi -unit accidents.
• Ontario must develop detailed evacuation plans for at least 20 to 30
kilometres not just 10 kilometres around Darlington and Pickering NGSs.
• The suitability of the Darlington NGS site must be re- evaluated in light of the
growing population and the regular occurrence of nuclear accidents
internationally.
• Municipalities within 100 kilometres of Darlington should have the capacity
to independently monitor radiation levels in the event of an accident.
• Vulnerable communities need extensive advance communication and
planning in case of an accident.
• Land -use planning around Darlington must be immediately reviewed to avoid
continued population growth in the vicinity of the nuclear plant.
Theresa provided additional. recommendations and follow -up that focuses on
emergency planning at Darlington NGS that included:
• Make available community outreach and education sessions about every
aspect of the detailed nuclear emergency plans for large releases accidents.
• Provide transparent and explicit messaging to schools, seniors' residences,
and health facilities with regular communication exercises that include family
members so they are aware of the plans.
• Review emergency planning in Durham Region in light of the Fukushima
nuclear accident.
• Improve the communication infrastructure for all evacuation zones.
• Conduct realistic assessments of the capacity of evacuation centres.
• Increase the frequency of emergency planning exercises for large release
accidents and advise the community of the results of the exercises.
• Inform the community of areas of emergency planning that need
improvement.
• Pre - distribution of Potassium Iodide (KI) pills should be made widely
available to community members.
• Evaluation of sheltering in place should be scientifically evaluated and results
shared with the community.
• Review the consistency of nuclear emergency planning by each municipality
in Durham Region and the GTA with the most recent Province of Ontario
Nuclear Emergency Plan.
• Review the capacity of Emergency Management Ontario to conduct its
responsibilities in case of a nuclear emergency.
• Evaluation of the potential of emergency planning measures to mitigate
personal injury and property from large release accidents and communicated
to the surrounding communities.
• Retain peer review experts to evaluate the adequacy of emergency planning
in all municipalities in Durham Region.
Z
• Request the CNSC and Minister of the Environment conduct a full panel
review of the Darlington Refurbishment and Continued Operation Project.
• Develop a community liaison committee to deal with emergency planning
issues with broad and inclusive public participation.
• Amend Durham Region Official Plans to restrict population growth in the
vicinity of nuclear power plants.
• Request the Province to issues ministerial zoning orders to accomplish this
restriction and/or to issue a statement of provincial interest with which the
municipalities are required to comply.
For more information on the CELA submission, Theresa McClenaghan can be
contacted at theresa a,cela.ca. The full report prepared by CELA to the CNSC can
be accessed at http://www.cela.ca/publications/emergency-planning-darl n tg on-
refurbishment.
The slides Theresa used are attached as Appendix 3.
4.4 Progress Report from OPG on the Darlington NGS
Dietmar Reiner, Senior Vice President, Nuclear Refurbishment, provided updates
on the Darlington Refurbishment and Continued Operation and the Darlington New
Nuclear Project.
Dietmar reported on the Darlington Refurbishment and. Continued Operation
Project and the EA findings included:
• Extensive environmental studies have shown predicted environmental effects
that can be managed and mitigated.
• Planned follow -up actions will have very residual effects on aquatic biota and
no adverse effects on Aboriginal rights or interests.
• The host,community of Clarington is very supportive of the Project.
• The CNSC Public Hearing is scheduled for November 1'3 and 14, 2012 at
Hope Fellowship Church in Courtice concerning:
• The EA for OPG's proposed Darlington Refurbishment and Continued
Operation Project
• OPG's request for the Renewal of the Darlington Waste Management
Facility
• OPG's request for the Renewal of the Nuclear Power Reactor Licence
for Darlington Nuclear Generating Station.
• The CNSC Decisions from the Public Hearing are expected in the first quarter
of 2013.
• Completion of the Darlington Energy Complex is expected in the third
quarter of 2013.
Dietmar reported on the Darlington New Nuclear Project and the highlights were:
• The Joint Review Panel (JRP) Report on the Project was issued in August
2011.
7
• The Federal Government of Canada accepted the JRP Report in May 2012
and approves the EA.
• The CNSC issued the Licence to Prepare Site on August 17, 2012 and the
licence is for 10 years.
• Cooling options have been studied and the Best Available Technology
Economically Achievable with stakeholder consultation is the Once Through
Lake Water Cooling and a report has been submitted to the CNSC.
• Service agreements have been entered into with Westinghouse Electric
Canada Inc. and SNC- Lavalin Nuclear Inc. /Candu Energy Inc.
• The service agreements are to provide detailed construction plans, schedules
and cost estimates for two new nuclear reactors and they have 12 months to
complete the work.
• The decision to move forward with the construction of the new reactors will
be made by the Government of Ontario when the service agreements are
completed.
Dietmar Reiner or his associates will keep the DNHC updated on the Darlington
Refurbishment and Continued Operation Project and the New Nuclear Project.
More information can be accessed at www.opg.com/darlingtonrefurb or
www.opg.com/newbuild.
The slides Dietmar used are attached as Appendix 4.
4.5 Report by OPG on their Draft Nuclear Public Disclosure and Transparency Policy
Scott Berry, Manager, Site Public Affairs, provided a presentation on their Draft
Public Information Disclosure and Transparency Protocol. The highlights of Scott's
presentation were:
In March 2012, the CNSC issued new guidance for utilities on the requirement to
maintain a public information program and disclosure protocol. The guidance is
intended to provide:
• The public with a level of understanding of nuclear facilities and activities.
• Effective communication on issues of health, safety and security.
• Information on risk perception and level of interest on various topics.
• Methods to assist the CNSC in assessing public information programs and
compliance verification.
OPG responded with a thorough review of their existing information disclosure
procedures and identified areas for improvement. As a result of the review and
assessment, OPG confirmed:
• A robust Annual Public Information Program with plans is in place.
• It ensures transparency and information disclosure to build relationships, trust
and community engagement.
• A Public Information Disclosure and Transparency Protocol will be
developed.
0
• A managed system supported with policies and objectives that will enable
compliance verification will be put in place.
• Full compliance with the guidance is expected by the first quarter of 2013.
Scott provided the DNHC with OPG's Draft Public Information Disclosure and
Transparency Protocol and requested their review and comment in the next few
weeks.
Brian Devitt, Secretary of the DNHC offered to collect comments and suggestions
from DNHC members and meet with Scott to discuss their feedback.
The slides Scott Berry used and the Draft Protocol are attached as Appendix 5.
4.6 Progress Report by UOIT on the Faculty of Energy Systems and Nuclear Science
Dr. Tony Waker, Professor, provided a progress report on their Educational and
Research in Nuclear Science and Engineering Programs offered at UOIT. The
highlights of Tony's presentation were:
• The Undergraduate Programs are:
• Nuclear Engineering offered since 2003
• Health Physics and Radiation Science offered since 2003
• Energy Systems Engineering offered since 2004
• Bachelor of Applied Science in Nuclear Power (2 year bridge program
from a 3 year Ontario college technology diploma)
• The Graduate Programs are:
o Graduate Diploma in Nuclear Technology
o Master of Engineering (MEng)
o Master of Applied Science (MASc)
o Doctor of Philosophy (PhD)
• The current enrollment of undergraduate students is:
0 302 Nuclear Engineering
0 97 Energy Systems
0 37 Health Physics and Radiation Science
0 21 Nuclear Power (bridge plus 2 years)
• The current enrollment of graduate students is:
0 3 Diploma in Nuclear Technology
o 20 Master of Engineering
o 24 Master of Applied Science
o 17 PhD
• UOIT also offers an Internship Program that has become recognized as a very
successful method to introduce young scientist and engineers to the nuclear
industry. The Program also provides the nuclear industry with a low -risk
mechanism for recruiting the very best students that will likely become their
future innovators and leaders. In 2012, there were 19 interns in the Program.
E
More information on the Faculty of Energy Systems and Nuclear Science at UOIT,
can be accessed at www.nuclear.uoit.ca.
The slides Dr. Tony Waker used are attached as Appendix 6.
5.0 Health Effects
5.1 No Report Presented Today
6.0 Communications
6.1 Community Issues at Pickering Nuclear
Scott Berry, Manager, Site Public Affairs, provided an update on Community
Issues at Pickering Nuclear. The highlights of Scott's presentation were:
• Pickering employees have worked approximately 6.7 million hours without a
lost -time injury.
• Units 1, 4, 5, 6 and 8 at Pickering are operating at high power.
• Unit 7 is in an outage for planned maintenance.
• CNSC rated Pickering as "Satisfactory" in meeting regulatory requirements
in 2011.
• Pickering hosted the annual Tuesday on the Trail program that included free
educational activities for families in July and August and were well attended.
• Pickering is supporting several community outreaches in September and
October.
• The next edition of Pickering Neighbours will be issued in October.
Don Terry, Manager, Public Affairs, at Pickering Nuclear, can be reached at (905)
839 -1151 extension 5966 or by e -mail at don.terry@ol2g.com for more information.
6.2 Community Issues at Darlington Nuclear
Scott Berry, Manager, Site Public Affairs, provided an update on the Community
Issues at Darlington Nuclear. The highlights of Scott's presentation were:
• Employees at Darlington Nuclear have worked more than 1.4 million hours
without a lost -time injury.
• Units 3 and 4 are operating at high power.
• Units 1 and 2 are undergoing maintenance outages.
• CNSC rated Darlington as "Fully Satisfactory" in meeting regulatory
requirements in 2011.
• Darlington hosted the annual Tuesday on the Trail program that included free
educational activities for families in July and August and were well attended.
• Darlington is supporting several community outreaches in September and
October.
• The next edition of Darlington Neighbours will be issued in October.
10
Jennifer Knox, Manager, Public Affairs, at Darlington Nuclear, can be reached at
_ (905) 697 -7443 by e -mail at Jemiifer.ki-iox@opg.com for more information.
7.0 Other Business
7.1 Topics Inventory Update
Robert Kyle indicated the Topics Inventory will . be revised to include the
presentations made today.
7.2 Future Topics for the DNHC to Consider
Robert Kyle indicated the topics for discussion at the next DNHC meeting on
November 16, 2012 or future DNHC meetings may include:
•. Progress Report from the PHAIMO on the Port Granby Project
• Progress Report from CNSC on Compliance Issues at Pickering and
Darlington NGSs
• Report from the CNSC on Epidemiological Issues at NGSs
• Report from Cancer Care Ontario on Estimating Cancer Risks in Relation to
Ambient Tritium Exposure from the Pickering NGS
• Report from OPG on the Lessons Learned from the Fukushima Accident
7.3 Robert Kyle mentioned the proposed DNHC meetings in 2013 are:
• January 18th to be hosted by the Health Department
• April 19th to be hosted by Pickering Nuclear
• June 14th to be hosted by Darlington Nuclear
• September 13th to be hosted by UOIT
• November 15th to be hosted by the Health Department
8.0 Next Meeting
Date November 16, 2012
Times 12:00 PM Lunch served
1:00 PM Meeting begins
Host Darlington Nuclear
Location Courtice Community Complex
2950 Courtice Road
Meeting Room A
Municipality of Clarington, Ontario
9.0 Adjournment at 4:30 PM
11
M:
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting — Tuesday September 11, 2012
Not yet approved by committee)
In Attendance — Gord Lee, Chair — Carol Little, Robert Holmes, Gord Blaker,
Gary Oliver, Bryan Wiltshire, Councillor Woo
Regrets — Councillor Partner, Joanne Raymond, Larf y Burke
1. Call to Order — 7:05 P.M.
2. Adoption of Minutes — Motion # 12 -125 THAT. • The minutes of August 14, 2012
is approved as presented, with no additions, deletions or, changes.
Moved by: Gary Oliver Seconded by: Carol Little
3. Arena Manager's Report — The obvious best news was that the installation of our
lobby bleachers was complete. Both Gord Blaker and Bryan assisted in the
installation. Great comments had been received from our early patrons, visiting
the arena. Hats - Off to Gord Blaker for his undertaking and patience of this
project. As they were donated to the arena, the following motion was proposed.
Motion # 12 -126 — THAT. • An acknowledgement plaque of the donation and
construction of the lobby bleachers be attached to the visual side of the benches,
for all to see.
Moved by: Bob Holmes Seconded by: Carol Little
CARRIED
Gord Blaker also advised us that: An additional set of bleachers for the north side
window area would come at a cost of $1,750. 00. This was taken under advisement
for future consideration.
The flooring project for the hallway and change rooms was completed and
the members were advised of the additional $2,147.00 invoiced for skimming the
floor. As our quotation from Gym -Con Ltd. made no reference to
this cost and nothing was said to us until after the installation, the board members
were in agreement to dispute the additional $1,900. 00 plus HST of $247.00.
(2)
The chair offered to follow -up with the contractor and report back to the board members.
Bryan advised: The ice plant was up and running with our current Brine Pump. No
action had been taken regarding the replacement pump, we now had in stock. The chair
had met with Mr. Horvath regarding the Cimco quotation to install it. At a $10, 000.00
Installation cost, it was decided we would send out for another quote from Black &
McDonald but, carry on with the existing unit until problems were evident or a
breakdown occurred.
The new alarm system was now installed — monitoring was now taking place at $20.00
monthly and it included alarms on the Ice Plant Temperature Control and Gas leaks.
Emergency call set —up included Bryan, Gord Blaker and Gord Lee, in that order.
The chair advised that the Newcastle Family Connection Dance Group had requested a
Hand Sanitizer for their entrance door; upstairs._ They had a child member with peanut
allergies. This situation may be an area that we need to address at the snack bar.
However, nothing further will be done, at present. The hand sanitizes was deemed to be
sufficient, at this time.
Newcastle Minor Hockey, our major tenant, was up and running — registrations down
slightly from 2011 -12. However, the contracts were signed and returned for their ice
allocations. All other user groups had returned signed copies of their ice contracts.
4. Financial Report -The chair reminded the board that Newcastle Skating Club
was carrying over a debt of approximately $6, 000.00 fro7u last season. Their
executive members were diligently working on fund raising projects and
additional registrations to get caught up.
An income statement was provided showing a Y. T.D. — (Sept. 11th) net income of
$7,191.81 However, a budget comparison was not available, as the statement was
received to late for preparation. Accounts receivable were at $10,836 93 -
$5, 998.56 being N. S. C.
S. New Business — Concerns.over arena staff not being recognizable in the arena
and lobby areas were discussed and it was suggested there was a need for nylon
jackets or windbreakers to be worn. ARENA STAFF boldly printed on the back
of the jacket. Bryan has offered to acquire pricing on these jackets and printing.
Black with yellow lettering was the suggested colours.
Gary brought attention to the down pipe on the south -west corner of the building
needing attention and the outside lights on and off schedule. Bryan will follow -up.
6 Next Meetin - Tuesday October 9, 2012 — 7 :00 P.M.
(3)
7. Adiournment —Motion to adjourn # 12- 127 — 9:22 p. m.
Moved by: Gord Blaker Seconded by: Bob Holmes
lM'
Clarington Older Adult Association Board of Directors
. Minutes of the Meeting of Friday June 15th 2012
Voting members present: Adrian Foster, Ron Hooper, Steve Coles, Norma
Evans, Irene Gourlay, Linda Duffie, Cathie Ward, Don Welsh, Jim Boate,
Joie Roberts, John Hutchings, Malcolm McCombe
Non Voting members present: Angie Darlison, Skip Crosby
1.0 President Steve Coles called the meeting to order
2.0 Approval of the Agenda
Motion to approve the Agenda with the additions of 4.3 Mayors Golf
Tournament, 5.3 Elder Abuse, 5.4 Open Spaces and 7.7 Cafe Flooring
Moved by Irene Gourlay Seconded by Jim Boate
Carried
3.0 Approval of the minutes of the May 18th, 2012 meeting of the Board of
the COAA.
Motion to approve the minutes of the May 18th, 2012 COAA meeting
Moved by John Hutchings Seconded by Linda Duffle
Carried
4.0 Business arising from the previous meeting.
4.1 Report CSD- 006 -12. Sub Committee (Jim Boate)
Motion to send a letter to Council regarding our projected move
Moved by John Hutchings Seconded by Irene Gourlay
Carried
Motion that we send a copy of the communication that we had sent
to all members, to the members of the Liaison Committee
Moved by Cathie Ward Seconded by Elaine Spicer
Carried
4.2 Communication to all Membership Responses.
Before reading selected responses, Angie D stressed that Board
members must not discuss Board matters outside of the Board
meetings, as it had become apparent that confidential matters
had been leaked in the past and that this was completely
inappropriate. Angie was requested to reply to the various letters in
a generalized manner, to which she agreed.
4.3 Elder Abuse
It was noted that this was Elder Abuse Month and that the COAA
would be partnering up with Bethesda House for a BBQ downtown
after the board meeting and asked all available members to
attend. '/2 of the funds raised today will be donated back to the
COAA with the other' /2 going to the Durham Elder Abuse Network.
4.4 Mayors Golf Tournament
Malcolm McCombe raised the question that we send a foursome of
golfers to the Mayors Tournament and that the COAA pay for their
participation. He stated that as the surplus from this tournament will
be given to the COAA, it would look very chintzy if we did not
participate. He pointed out that our contribution would be largely
repaid because it would increase the surplus of the tournament,
which would then return to us. Angie explained that because our
funds came from taxpayer dollars, we are not legally permitted to
support any charitable causes. Adrian Foster said that COAA would
not be judged to be miserly and that a number of previous
beneficiaries had not participated. It was also pointed out that we
will be donating pies for the dessert and also providing volunteers
for various tasks on the golf course, including several Board
members.
5.0 Correspondence.
5.1 Minister Responsible for Seniors Re: Thank You
5.2 George Krohn Re: Hampton Hall.
5.3 Elder Abuse
5.4 Municipality of Clarington RE: Open Spaces
We will send two representatives to this meeting at the. Town Hall to
present the COAA point of view. Also Jim Boate will represent the
Beech Street Spinners.
Motion that Cathie Ward and Linda Duffie attend this meeting on
behalf of the COAA
Moved by Don Welsh Seconded Josie Roberts
Carried
6.0 Reports
6.1 Treasurers Report
Linda Duffie thanked Angie Darlison for circulating the Treasurers
report by e mail.
Overall it indicated that we are doing well financially.
Motion to accept the Treasurers Report
Moved by Linda Duffie Seconded by John Hutchings
Carried
6.2 Presidents Report
Angie Darlison and Steve Coles had met with Skip Crosby and Fred
Horvath regarding the regarding the roof repairs at the Beech
Centre. There may be equipment parked on the grass area during
the work period, but that is not the responsibility of the COAA.
Steve stated that he wished to thank the staff for all of their efforts
necessitated by the closure of the Centre. i.e. finding
accommodations for our programs, and for their participation in the
rib Fest. He also thanked the volunteers who had helped.
7.0 Other Business
7.1 15th Anniversary Committee Update
Josie Roberts, Don Welsh, Steve Coles and Irene Gourlay are
involved for what will be a weeklong celebration planned for
September of 2013.
7:2 Facility Closure (June 25th to July 20th)
Staffing has been arranged and everything else is looked after. In
case of emergency, with Angie Darlison being on vacation, Sharon
has a phone.
7.3 One Million Dollar Neighbourhood
Adrian Foster explained that ten participants will receive financial
advice and guidance to help them improve their net worth,
between them all by $1,000,000. They do, of course have to bare
their financial details for public scrutiny.
7.4 Harassment Policy
Don Welsh stated that one of our staff was being harassed by one
or more of our neighbours and that even the Towns Arbourists had
been harassed when they cut down one of our trees which had
been severely damaged and needed to be cut down. While we do
have a policy for dealing with this type of situation within the Beech
centre, we do not have anything in place for the exterior of the
property. Skip Crosby said that he would look into the legal side and
get back to the Liaison Committee. Steve Coles wondered if we
could get a restraining order to stop the one really difficult person
from going on to the property. After more discussion it was agreed
that this, and of course all Board matters should not be discussed
outside of the Board Room. Angie Darlison had looked into our
Bylaws and they stated that while all Councillors are to be
welcomed as guests to our meetings, they should not be permitted
to participate in any discussions.(Re Willie Woo and at our last
meeting).
7.6 Cafe Flooring
One of our members had spilled his soup onto the COAAZY cafe
floor where it had caused considerable damage. The member, not
named, had offered to have the floor redone and had provided a
cheque for $4000 to cover the cost.
Motion to thank this gentleman for his offer, which is accepted with
thanks
Proposed by Malcolm McCombe Seconded by Linda Duffie
Carried
7.7 Staff Salaries
Motion that the Executive Committee should meet at the Beech
Centre at 8.30 on Monday 25th June so that increases could be
implemented by 1 st July.
Proposed by Don Welsh Seconded by Irene Gourlay
Carried
Motion that the Board should not meet in July or August except at
the call of the Chair
Proposed by Don Welsh Seconded by Irene Gourlay
Carried
John Hutchings proposed the Adjournment
Clarington Older Adult Centre Board of Directors
Minutes of the Meeting of Tuesday, June 26th, 2012.
Voting Members Present:
Steve Coles, Norma Evans, Linda Duffie, Cathy Ward, Don Welsh, John
Hutchings, Irene Gourlay, Josie Roberts, Malcolm McCombe and Ron Ho
oper.
Non Voting Member Present: Angie Darlison.
Municipality of Clarington General Purpose and Admin Meeting
The meeting started with a great deal of discussion in regards to the
presentations presented by both the neighbourhood residents and
the tennis club. With the current motion the COAA would be limited
to 250 members and no longer permitted to park on the grass at the
rear of the building.
It was stated that Steve Brickell had raised a lot of hackels in his
presentation to Council and that the main motion limiting numbers
at activities to 250 members is not workable. It would mean that we
would have to count incoming members at events and turn away
any after the 250th member had been counted. It will have no
impact on parking whatsoever as many members
Already car pool and others use the kiss and ride principal..Yet
others are already parking on the street, or are walking to the
Centre. Only those unable to use these alternatives are currently
finding parking a major problem.
It was also pointed out that the capacity for the building is in the
500 person area.
Motion
That the capacity of the building be increased to 500 persons
because the figure 250 is only the capacity of the main hall and
would prevent other parts of the building being occupied.
Moved by Don Welsh Seconded by Irene Gourlay
CARRIED.
It was also agreed through discussion that we should no longer take
part in the Liaison Committee Meetings as these were turning into a
forum for airing complaints against the COAA.
It was agreed that we request that several Board Members make
presentations at the next Council Meeting, including President Steve
Coles, who would read the version that he had read to the Board.
Cathie Ward, Irene Gourlay, Don Welsh and Malcolm McCombe
also agreed to speak, with Angie Darlison providing the numbers
and the rationality for our situation and the wrap up.
Also discussed was how we should proceed from now on and if we
should get a developer to design a model, based on our present
set up, so that our move could be more realistically presented to
the Council.
The date of the upcoming Council Meeting is Tuesday 2nd July,
2012, at 7 O Clock.
Adjournment was proposed by Josie Roberts
Clarington Older Adult Association Executive Committee Meeting
Minutes of the Meeting of Friday, 17th August, 2012
Voting members present: Jim Boate, Don Welsh, Linda Duffie, Steve
Coles, Norma Evans and Malcolm McCombe
Non Voting member present: Angie Darlison
MOTION
"That we move in Camera"
Proposed by Norma Evans Seconded by Don Welsh
Carried
MOTION
"That we move out of Camera"
Proposed by Don Welsh Seconded by Norma Evans
Carried
MOTION
"For Angie and Steve to draft communications to be approved by
the board at the next meeting to be sent to the Municipality of
Clarington"
Proposed by Irene Gourlay Seconded by Don Welsh
Carried
Angie reminded all members that the next full Board Meeting would
be Friday 24th August 2012 at 9.00 am
MOTION to Adjourn Proposed Linda Duffie
Clarington Older Adult Centre Board of Directors
Minutes of the Meeting from Friday August 24th 2012
Voting members present: Steve Coles, Norma Evans, Don Welsh, Linda
Duffie, Irene Gourlay, Josie Roberts; Elaine Spicer, Gary Bray, John
Hutchings, Ron Hooper and Malcolm McCombe
Non Voting Member present: Angie Darlison
1.0 Call to Order.
President Steve Coles called the meeting to order
2.0 Approval of the Agenda
MOTION to approve the Agenda
Moved by Linda Duffie Seconded Gary Bray
Carried
3.0 Approval of the Previous Meeting Minutes from:
Friday June 15th 2012 (Regular Board Meeting)
Tuesday June 26th 2012 (Regular Board Meeting)
Friday August 17th 2012 (Executive Meeting)
MOTION to approve all of the minutes as presented
Moved by Josie Roberts Seconded Linda Duffie
Carried
4.0 Business Arising from the Previous Meeting
4.1 Report CSD- 006 -12 and Council Resolution.
MOTION to move '7n Camera"
Moved by Irene Gourlay Seconded Norma Evans
Carried
MOTION to move out of "Camera"
Moved by Elaine Spicer Seconded by Gary Bray
Carried
MOTION that the discussed letters be forwarded to interested
parties immediately.
Moved by Linda Duffie Seconded John Hutchings
Carried
5.0 Correspondence.
5.1 Ministry of Health and Long Time Care. Re: Staff
Compensation
5.2 Ministry of Health and Long Term Care Re: EPC Funding
5.3 Municipality of Clarington Re: Parking concerns and the
Strategic Plan.
5.4 Municipality of Clarington Re: Safe Communities Advisory
Committee.
MOTION that we recommend that the COAA should have a
representative on this Committee and that we inform Pattie Barrie
that Angie Darlison will be our representative.
Moved by Josie Roberts Seconded by Elaine Spicer
Carried
5.5 Ministry of finance Re: Voluntary Disclosure Submissions
Angie explained that this was regarding the taxation of our
employees and would now become part of our budget.
MOTION to receive 5.1, 5.2, 5.3, 5.4 and 5.5 as information
Moved by Don Welsh Seconded by Josie Roberts
.Carried
6.0 Reports
Before the reports were submitted, Ron Hooper said that the
Council appreciated the participation of the COAA -at the Mayor's
Golf Tournament. He also reported that he had attended a
meeting at AMO regarding the elderly that was very informative.
6.1 Presidents Report.
Steve Coles report was circulated and he responded to questions.
6.2 Treasurers Report.
This had been circulated via e mail prior to the meeting.
Linda Duffie stressed that we are running at a profit and will meet all
of our targets.
MOTION To accept the Treasurers Report.
Moved by Linda Duffie Seconded by John Hutchings
Carried
6.3 Stall Report
Angie stated that Tom and the Girls had covered extremely well for
her during her vacation. Instead of using Snap for our upcoming
Program particulars, we had used The Clarington Promoter because
of the cheaper rate and greater circulation. Also it was printed
locally. The roof was not yet completely finished, but it is now
waterproof and there is no ongoing danger to members or staff.
MOTION to accept all the reports given
Moved by Irene Gourlay Seconded by Norma Evans
Carried
7.0 Other Business,
7.1 It is full steam ahead for the upcoming Open House on
Wednesday
7.2 Budget 2013 - the Executive Committee will act as the
Budget Committee.
7.3 Registration Processing Policy.
After some discussion it was decided that the process would
remain the same.
7.4 - Steve Coles suggested that all Board members should look at
the article, on the internet, from the Ottawa citizen regarding Senior
Citizens. It appears that we are on the right track.
7.5 Kitchen Volunteers Update
7.6 ONCE AGAIN IT WAS STRESSED THAT MATTERS DISCUSSED AT
BOARD MEETINGS WERE NOT TO BE MENTIONED OUTSIDE OF THE
BOARD. ANGIE WOULD MAKE SURE THAT MEMBERS WILL BE MADE
AWARE OF ALL ITEMS THAT MEMBERS NEED TO KNOW.
8.0 Adjournment.
The motion to adjourn was proposed by Don Welsh.
I
REPORT #1
REPORT TO COUNCIL MEETING OF OCTOBER 22, 2012
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, OCTOBER 15, 2012
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) LGL- 007 -12 Newcastle Fire Hall #2
Confidential 3333 Durham Regional Highway 2
Potential Claim For Environmental Clean -Up
2. DELEGATION OF MIKE PORPORO, MUNICIPAL RELATIONS
REPRESENTATIVE, MUNICIPAL PROPERTY ASSESSMENT CORPORATION,
REGARDING THE UPCOMING REASSESSMENT
THAT the delegation of Mike Porporo, Municipal Relations Representative,
Municipal Property Assessment Corporation, regarding the Upcoming
Reassessment, be received with thanks.
3. TO EXPAND THE LIST OF COMMERCIAL USES FOR AN EXISTING MIXED -
USE PLAZA
THAT Report PSD- 044 -12 be received;
THAT the application to amend the Zoning By -law, as submitted by Prestonvale
Heights Limited, be approved, and that the draft Zoning By -law Amendment, as
contained in Attachment 3 to Report PSD- 044 -12, be passed; and
THAT all interested parties listed in Report PSD- 044 -12 and any delegations be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Report #1 - 2 - October 22, 2012
4. APPLICATION FOR REMOVAL OF HOLDING
APPLICANT: PRESTONVALE DEVELOPMENTS INC.
THAT Report PSD- 045 -12 be received;
THAT the application submitted by D.G. Biddle & Associates on behalf of
Prestonvale Developments Inc. to remove Holding (H) symbol be approved;
THAT the By -law attached to Report PSD- 045 -12 to remove the Holding (H)
symbol for Block 59 (Phase V) in 40M -2474 be passed;
THAT Council's decision and a copy. of Report PSD- 045 -12 be forwarded to the
Region of Durham and the Municipal Property Assessment Corporation (MPAC);
and
THAT all interested parties listed in Report PSD- 045 -12 and any delegations be
advised of Council's decision.
5. WEST BEACH ROAD SAFETY REVIEW
THAT Report EGD- 027 -12 be received;
THAT an accessibility parking space be approved at the West Beach Parkette
Parking lot including the necessary signage and amendments to the Traffic Bylaw;
THAT the park and road signs located along West.Beach Road in the vicinity of the
West Beach parkette be reviewed and relocated or consolidated where possible, to
enhance the appearance of the parkette frontage; and
THAT staff be authorized to develop conceptual plans and a park implementation
strategy in 2013 with public input and participation.
6. COST FOR PAVING THE ORONO LIBRARY PARKING LOT
THAT Report OPD- 010 -12 be received; and
THAT the cost of Option #1, outlined in Report OPD- 010 -12 for paving the Orono
Library parking lot be referred to the 2013 budget.
Report #1 - 3 - October 22, 2012
7. MOBILE STAGE
THAT Report OPD- 011 -12 be received;
THAT Council authorize the Mayor and Clerk to execute the Collaborative
Agreement as outlined in Report OPD- 011 -12; and
THAT all interested parties listed in Report OPD- 011 -12 be advised of Council's
decision.
8. VENDING MACHINE IN CLARINGTON LEASH FREE PARK
THAT Report CLD- 029 -12 be received;
THAT the request of Emily Potter to install a vending machine in the Clarington
Leash Free Park be denied; and
THAT all interested parties listed in Report CLD- 029 -12 be advised of Council's
decision.
9. ANIMAL SERVICES QUARTERLY REPORT — JULY — SEPTEMBER, 2012
THAT Report CLD- 030 -12 be received; and
THAT a copy of Report CLD- 030 -12 be forwarded to the Animal Alliance of
Canada.
10. GREAT WEST LIFE RENEWAL NOVEMBER 1, 2012 AND FUTURE
THAT Report COD - 023 -12 be received;
THAT the Great West Life Benefit program renewal at 0.9% premium increase for
the period of November 1, 2012 to October 31, 2013 be approved; and
THAT the Director of Corporate Services be authorized to approve administrative
agreements as required for the current and future renewals, subject to satisfactory
service and acceptable terms.
Report #1 - 4 - October 22, 2012
11. PURCHASING BY -LAW AMENDMENT
THAT Report COD - 024 -12 be received;
THAT the proposed amending by -law (Attachment 1 to Report COD - 024 -12) be
amended and to add a new Section 69.2 as follows:
"Should the Purchasing Manager determine that termination of the awarded
agreement be the appropriate action in accordance with ss. 69.1, Council
shall be advised of the termination in writing. ";
THAT By -law 2010 -112 be amended as per Attachment 1 to Report COD - 024 -12
(as amended); and
THAT the Mayor and Clerk be authorized to execute the amending by -law
(Attachment 1 to Report COD - 024 -12 as amended).
12. FINANCIAL IMPACT ANALYSIS OF CLARINGTON OFFICIAL PLAN
REVIEW: GROWTH MANAGEMENT COMPONENT
THAT Report FND- 023 -12 be received;
THAT the Purchasing By -Law 2010 -112 be waived and that Hemson Consulting
Ltd. be retained to undertake the Financial Impact Analysis of Clarington's Official
Plan: Growth Management Component to an upset limit of $90,000.00; and
THAT the study be financed from the General Government Development Charges
reserve fund at 90% of the cost and the remaining balance of 10% be funded from
Unclassified Administration Professional fees account.
13. REQUEST FOR REPORT REGARDING A PERMANENT STRUCTURE AT 71
OLD KINGSTON ROAD IN COURTICE
THAT Staff report back to General Purpose and Administration Committee by
November 26, 2012 on building a permanent structure which would accommodate,
among other activities, musical events, in the park at 71 Old Kingston Road in
Courtice; and
THAT Staff include in the report electrical feeds for the structure, and for lights on
Old Kingston Road.
Report #1 - 5 - October 22, 2012
14. DARLINGTON SOCCER CLUB'S REQUEST THAT THE MUNICIPALITY
CONSTRUCT OUTDOOR ARTIFICIAL TURF FIELDS
WHEREAS the Darlington Soccer Club has requested that the Municipality
construct outdoor artificial turf fields to support its growing need for additional fields;.
AND WHEREAS other potential user groups such as football and lacrosse would
also benefit from artificial turf fields to practice and play earlier and later in the
season than traditional grass fields permit;
NOW THEREFORE BE IT RESOLVED THAT Engineering Services be given
direction to investigate the project including the need, costs, and potential locations
with input from the Darlington Soccer Club, all other soccer leagues in Clarington,
and other potential user groups, for consideration in the 2013 Capital Budget.
15. POSSIBILITY OF ACQUISITION OF TOOLEY'S MILL VALLEY LANDS
THAT Staff investigate the possibility of acquiring the valley lands along the
Farewell Creek near Tooley's Mill earlier than development; and
THAT the report include whether any land can be expropriated.
16. REGION OF DURHAM PICKING UP GARBAGE COSTS FOR CAARINGTON
CHARITY LOCATIONS
THAT Mayor's Office, on behalf of the Council of the Municipality of Clarington,
correspond with the Region of Durham to investigate solutions for picking up waste
from locations of charity groups in the Municipality of Clarington; and
THAT a similar request be forwarded to Durham Region area municipalities.
17. REQUEST FOR REPORT — LITIGATION COSTS
THAT Staff be directed to prepare a report on what has been spent, on an annual
basis, for legal fees regarding the matters of 173 Baseline Road and the Newcastle
Recycling.
18. OFFERS OR COUNTER OFFERS REGARDING 173 BASELINE ROAD
LITIGATION
THAT Staff be directed to advise Council of any offers or counter offers being made
pertaining to the litigation matter respecting 173 Baseline Road.
SUMMARY OF BY -LAWS
OCTOBER 22, 2012
BY -LAWS
2012 -077 Being a by -law to approve and authorize the execution of a note amending
agreement made as of the 31st day of October, 2012 in respect of fourth
amended and restated promissory notes dated October 31, 2012 issued by
Veridian Corporation in favour of The Corporation of the Town of Ajax, The
Corporation of the City of Belleville, The Corporation of the Municipality of
Clarington and The Corporation of the City of Pickering, and to approve the
issue of fourth amended and restated promissory notes dated as of the 31st
day of October, 2012 (Correspondence Item D - 5)
2012 -078 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law
for the Corporation of the former Town of Newcastle (Prestonvale Heights
Limited) (Item 3 of Report #1)
2012 -079 Being a By -law to amend By -aw 84 -63, the Comprehensive Zoning By -law for
the Municipality of Clarington (Prestonvale Developments Inc.) (Item 4 of
Report #1)
2012 -080 Being a By -law to amend By -law 2010 -112, a by -law to provide policies and
procedures for the purchase of goods and services (Item 11 of Report #1)