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Staff Report
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Report To: General Government Committee
Date of Meeting: September 11, 2023
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Robert Maciver, Deputy CAO/Solicitor
File Number:
Report Subject: Fire Apparatus Procurement
Recommendations:
Report Number: FSD-034-23
Resolution#:
By-law Number:
1. That Report FSD-034-23, and any related delegations or communication items, be
received;
2. That the additional $700,000 from the Fire Equipment Reserve Fund required to
procure the replacement of Aerial 11, be approved;
3. That the Deputy CAO/Treasurer is directed to contribute any proceeds from the
trade-in of Aerial 11 to the Fire Equipment Reserve Fund; and
4. That all interested parties listed in Report FSD-034-23, and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FSD-034-23
Report Overview
Page 2
The Clarington Fire and Emergency Services is in the process of replacing Aerial 11, a 2007
Pierce Aerial. The new equipment is expected to be delivered in 2026 at which point Aerial
11 would be approximately 20 years old and at the end of its useful life as a front-line
responding apparatus.
Additional funds are required to procure this vehicle above the budgeted amount that was
approved in the 2023 Budget. These funds are recommended to come from the Fire
Equipment Reserve Fund.
1. Background
1.1 The 2023 Budget includes funding of $1,700,000 for the replacement of Aerial 11, which
is a 2007 Pierce Aerial.
1.2 In the summer of 2023, a notice of intent to procure the aerial was posted on our
website. The Municipality is exploring options which may include working with Canoe, a
public sector buying group partnering with AMO, to procure this vehicle.
1.3 Through initial feedback, it has been determined that the vehicle cost would be
approximately $2.4 million. The additional $700,000 is recommended to come from the
Emergency Services Fleet Reserve Fund.
1.4 The vehicle takes approximately 36 months to build and would be available in 2026, at
which point the current aerial would be approximately 20 years old. The aerial is one of
two in Clarington and provides fire suppression services for taller buildings.
1.5 The existing Aerial 11 is expected to have a trade-in value of approximately $125,000;
however, given that the trade-in will occur in approximately three years it is subject to
change. Typically, trade-in value is considered as part of the budget ask; given the
uncertainty of the value staff are recommending that the gross needs are approved from
the reserve fund with any eventual trade-in being used to replenish the reserve fund.
2. Financial Considerations
2.1 The estimated balance in the Fire Equipment Reserve Fund at the end of December
2023 is $1.2 million. Additional contributions to the Fund will be contemplated during the
multi -year budget process.
2.2 The aerial is a replacement vehicle and is therefore not eligible for development
charges, the Fire Equipment Reserve Fund is the most appropriate source of additional
funding.
Municipality of Clarington
Report FSD-034-23
3. Concurrence
Page 3
This report has been reviewed by Deputy Fire Chief Hesson who concurs with the
recommendations.
4. Conclusion
It is respectfully recommended that the additional funds required to procure the
replacement Aerial be approved from the Emergency Services Fleet Reserve Fund
Staff Contact: Trevor Pinn, CPA, CA, Deputy CAO/Treasurer, 905-623-3379 x2602 or
tpinn@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.