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Staff Report
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Report To: General Government Committee
Date of Meeting: September 11, 2023
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Mary -Anne Dempster, CAO
File Number:
Report Subject: Appointment of Deputy Treasurer
Recommendation(s):
1. That Report FSD-031-23, be received;
Report Number: FSD-031-23
Resolution#: GG-146-23
By-law Number: 2023-057
2. That the By-law attached to Report FSD-031-23, appointing Paul Davidson as
Deputy Treasurer, be approved; and
3. That all interested parties listed in Report FSD-031-23, and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FSD-031-23
Report Overview
Page 2
To provide background and seek Council approval of housekeeping by-laws regarding the
appointment of Municipal Officers.
1. Background
1.1 According to the Municipal Act, 2001, Council may appoint one or more deputy
treasurers "who shall have all the powers and duties of the treasurer under {the
Municipal Act, 2001 ] and any other Act" (ss.286(2)).
1.2 On July 7, 2020, Council passed By-law 2020-047 to appoint Michelle Pick as the
Deputy Treasurer and to appoint her as the alternate Clarington member on the Durham
Municipal Insurance Pool (DMIP) board.
1.3 As the position of Treasurer is a statutory officer it is recommended that there should be
at least one deputy treasurer appointed who would be able to fulfill the role of the
Treasurer in their absence (vacation, illness, work -related absence).
2. Discussion
2.1 Michelle Pick, CPA, CGA is the current Accounting Services Manager/Deputy
Treasurer. She has been the manager since February 2019 and has fulfilled the joint
role since March 2019 (officially since July 2020).
2.2 In the first quarter of 2023, the structure of the department was revisited. Given the
expected growth and regulatory focus on future financial planning (asset management
plans, development charges, community benefits charges) it was felt that a focus on
financial planning was needed. The position of Manager of Financial Planning/Deputy
Treasurer was created.
2.3 Initially, the deputy treasurer was not included in the job evaluation; however, as the job
responsibilities were evaluated equal to the Accounting Services Manager/Deputy
Treasurer it was felt that appointing this position as a deputy treasurer would be
beneficial (at no additional cost). The title of a deputy treasurer would assist in
recruitment, provides additional signing ability in cases where both the Treasurer and
Accounting Services Manager/Deputy Treasurer were away and was an additional
source of succession planning for the Treasurer position.
Municipality of Clarington
Report FSD-031-23
Page 3
2.4 It is recommended that Council approves the appointment of Paul Davidson as a deputy
treasurer to fulfill the statutory roles and responsibilities of the Treasurer in my absence
to ensure that the Municipality is able to meet its statutory responsibilities. The
additional appointment to the DMIP board is not necessary.
3. Financial Considerations
Not Applicable.
4. Concurrence
Not Applicable.
5. Conclusion
It is respectfully recommended that the draft by-law to appoint Paul Davidson as a
deputy treasurer be approved.
Staff Contact: Trevor Pinn, Deputy CAO/Treasurer, 905-623-3379 x2602 or
tpinn@clarington.net.
Attachments:
Attachment 1 — Draft By-law
Interested Parties:
There are no interested parties to be notified of Council's decision.
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Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2023-xxx
Being a by-law to appoint a deputy treasurer.
Whereas subsection 286 (2) of the Municipal Act, 2001 grants the Municipality authority
to appoint a deputy treasurer who shall have all the powers and duties of the treasurer
under the Municipal Act, 2001 and any other act;
Now therefore, the Council of the Municipality of Clarington enacts as follows:
1. That Paul Davidson be appointed as a deputy treasurer for the Corporation of the
Municipality of Clarington.
2. That this by-law shall come into force and effect on the date of passing.
Passed in Open Council this day of September, 2023.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk