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Staff Report
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Report To: General Government Committee
Date of Meeting: May 29, 2023 Report Number: FSD-024-23
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Mary -Anne Dempster, CAO Resolution#: GG-112-23
File Number: CL2023-12 By-law Number:
Report Subject: Supply & Delivery of Sidewalk Snow Clearing Equipment
Recommendations:
1. That Report FSD-024-23, and any related communication items, be received;
2. That Karcher Municipal North America Inc. with a total bid amount of $904,434.84
(Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions
and specifications of tender CL2023-12 be awarded the contract for the Supply &
Delivery of five Sidewalk Tractors for Winter Maintenance, as required by the Public
Works Department;
3. That the total funds required for this project in the amount of $908,934.84 (Net HST
Rebate) include $904,434.84 (Net HST Rebate) for snow removal equipment costs
and other costs such as radios, GPS units, Clarington decal lettering and striping in
the amount of $4,500.00 (Net HST Rebate) is included in the approved 2022/2023
Capital Budget and be funded from the following accounts;
Description
Account Number
Amount
NEW EQUIP -ROADS -CAP EXP (2022
110-36-388-83643-7401
$300,000.00
BUDGET)
NEW EQUIP -ROADS -CAP EXP (2023
110-36-388-83643-7401
600,000.00
BUDGET)
ADD'L FUNDS -TAX RATE
110-36-388-83643-7401
8,934.84
STABILIZATION
4. That all interested parties listed in Report FSD-024-23, and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FSD-024-23
Report Overview
Page 2
To request authorization from Council to award CL2023-12 for the Supply & Delivery of Five
Sidewalk Tractors with Attachments.
1. Background
1.1 Tender specifications for the Supply and Delivery of Three Sidewalk Tractors with snow -
clearing attachments were prepared by the Public Works Department and provided to
the Purchasing Services Division. Provisional items provided in the specifications were
the option to purchase additional units and attachments.
1.2 Tender CL2023-12 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website.
1.3 Nine companies registered as official plan takers.
2. Analysis
2.1 The tender closed on April 18, 2023.
2.2 Three bids were received in response to the tender call. The bids were reviewed and
tabulated by the Purchasing Services Division (see Attachment 1). The results were
forwarded to the Public Works Department for their review and consideration.
2.3 The Public Works Department visited two local Municipalities that are currently utilizing
similar snow equipment in their fleet. After a review and evaluation, staff agreed that the
equipment met the Municipality of Clarington's requirements. A satisfactory reference
was provided by the two local Municipalities.
2.4 In keeping with the terms of CL2023-12, staff exercised the option to purchase two
additional sidewalk tractors with attachments.
2.5 Based on the review and evaluation by the Public Works Department, it was mutually
agreed that the low, compliant bidder, Karcher Municipal North America Inc., be
recommended for the award of tender CL2023-12 for the Supply & Delivery of five
Sidewalk Tractors.
Municipality of Clarington
Report FSD-024-23
3. Financial Considerations
Page 3
3.1 The total funds required for this project in the amount of $908,934.84 (Net HST Rebate)
include $904,434.84 (Net HST Rebate) for snow removal equipment costs and other
costs such as radios, GPS units, Clarington decal lettering and striping in the amount of
$4,500.00 (Net HST Rebate) is within the approved budget allocation and will be funded
by the Municipality as follows:
Description
Account Number
Amount
NEW EQUIP -ROADS -CAP EXP (2022
110-36-388-83643-7401
$300,000.00
BUDGET)
NEW EQUIP -ROADS -CAP EXP (2023
110-36-388-83643-7401
600,000.00
BUDGET)
ADD'L FUNDS -TAX RATE
110-36-388-83643-7401
8,934.84
STABILIZATION
3.2 Queries with respect to the department needs should be referred to the Director of
Public Works.
4. Concurrence
4.1 This report has been reviewed by the Director of Public Works who concurs with the
recommendations.
5. Conclusion
5.1 It is respectfully recommended that Karcher Municipal North America Inc., with a total
bid price of $904,434.84 (Net HST Rebate) being the low compliant bidder be awarded
the contract for the Supply & Delivery of five Sidewalk Tractors for Winter Maintenance,
in accordance with the terms, conditions, and specifications of Tender CL2023-12
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 - Summary of Bid Results
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington
Report FSD-024-23
Page 4
Attachment #1 to Report FSD-024-23
Municipality of Clarington
CL2023-12
Supply & Delivery of Sidewalk Tractors with Attachments
Bid Summary
Bidder
Total Bid Price
Total Bid Price
(Including HST)
(Net HST Rebate)
Karcher Municipal North America
$1,004,335.07
$904,434.84
FST Canada Inc o/a Joe Johnson
1,056,345.79
951,272.10
Equipment
Cubex Inc.
1,145,558.74
1,031,611.13