HomeMy WebLinkAboutFSD-018-23Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: April 17, 2023 Report Number: FSD-018-23
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Mary -Anne Dempster, CAO Resolution#: GG-094-23
File Number: CL2023-3 By-law Number:
Report Subject: Port Darlington Boat Launch and Parking Lot Reconstruction
Recommendations:
1. That Report FSD-018-23, be received;
2. That Envision Excavating Ltd. with a total bid amount of $508,253.55 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2023-3 be awarded the contract for the Port Darlington
Boat Launch and Parking Lot Reconstruction as required by the Planning and
Infrastructure Services Department;
3. That the total funds required for this project in the amount of $598,200.00 (Net HST
Rebate) which includes construction costs of $508,253.55 (Net HST Rebate) and
other related costs such as survey, permits and fish rescue, material testing and
contingencies of $89,946.45 (Net HST Rebate) is included in the approved
2022/2023 Capital Budget and be funded from the following accounts:
Description
Account Number
Amount
Port Darlington Boat Launch
110-50-325-83710-7401
$383,200
Reconstruction
Parking Lot Resurfacing
110-36-327-83614-7401
$215,000
Program
4. That all interested parties listed in Report FSD-018-23 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FSD-018-23
Report Overview
Page 2
To request authorization from Council to award CL2023-3 for the reconstruction of the Port
Darlington Boat Launch and parking lot.
1. Background
1.1 Tender specifications and drawings were prepared by the Planning and Infrastructure
Services Department's Infrastructure Division. The scope of work includes the
reconstruction of the Port Darlington Boat Launch and the parking lot located adjacent
to Bowmanville Creek, immediately south of West Beach Road in Bowmanville. The
scope of works includes:
• Reconstruction of the boat launch.
• Supply and install engineered concrete staircase from the parking lot to the boat
launch ramp.
• Preparation of area and installation of mounting components for the installation of
the cantilever docks.
• Reconstruction of the parking lot and access road, including existing fencing and
signage removals.
• Reconstruction of a small segment of the Waterfront Trail multi -use path to
facilitate grading transitions.
• Landscape improvements, including tree/shrub planting and molok waste
receptacle installation.
1.2 Tender CL2023-3 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyers Association's website.
1.3 Forty-five (45) companies downloaded the tender document.
2. Analysis
2.1 The tender closed March 1, 2023.
2.2 Nine (9) submissions were received in response to the tender call. The bids were
reviewed and tabulated by the Purchasing Services Division (see Attachment 1). All
submissions were deemed compliant and forwarded to the Planning and Infrastructure
Services Department for review and consideration.
Municipality of Clarington Page 3
Report FSD-018-23
2.3 References were checked for the low -compliant bidder Envision Excavating Ltd., and
the references were deemed satisfactory.
2.4 Planning & Infrastructure Services and Purchasing Services Staff held a pre -award
interview meeting with Envision Excavating on March 14, 2023, to clarify their
understanding of the scope of work and review their prices for the identified items.
2.5 Based on the discussions, it was confirmed that Envision Excavating understood the
complete scope of the project, and staff have elected to proceed with a recommendation
for contract award.
3. Financial Considerations
3.1 The tender was issued requesting pricing for the fabrication and installation of an
Engineered Timber Staircase with alternative pricing requested for the fabrication and
installation of a Concrete Staircase. After reviewing the pricing received, the decision
was made to move forward with the concrete staircase.
3.2 The total funds required for this project in the amount of $598,200.00 (Net HST Rebate)
which includes construction costs of $508,253.55 (Net HST Rebate), and other related
costs such as survey, permits and fish rescue, material testing and contingencies of
$89,946.45 (Net HST Rebate) is included in the approved in the Capital Budget and be
funded from the following accounts:
Description
Account Number
Amount
Port Darlington Boat Launch
Reconstruction
110-50-325-83710-7401
$383,200
Parking Lot Resurfacing Program
110-36-327-83614-7401
$215,000
3.3 Queries with respect to the department's needs, specifications, etc., should be referred
to the Director of Planning and Infrastructure Services.
4. Concurrence
This report has been reviewed by the Director of Planning and Infrastructure Services,
who concurs with the recommendation.
Municipality of Clarington
Report FSD-018-23
5. Conclusion
Page 4
It is respectfully recommended that Envision Excavating Ltd. with a total bid price of
$508,253.55 (Net HST Rebate), being the low compliant bidder, be awarded the
contract for the Port Darlington Boat Launch and Parking Lot Reconstruction in
accordance with the terms, conditions, and specifications of Tender CL2023-3.
Staff Contact: David Ferguson, Purchasing Manger, 905-623-3379 Ext. 2209 or
dferguson@clarington.net
Attachments:
Attachment 1 — Bid Summary
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington
Report FSD-018-23
Page 5
Attachment 1 to Report FSD-018-23 — Bid Summary
Municipality of Clarington
CL2023-3
Port Darlington Boat Launch and Parking Lot Reconstruction
Bid Summary
Below is the pricing as received for the Concrete Staircase:
Bidder
Total Bid
(Including HST)
Total Bid
(Net HST Rebate)
Envision Excavating Ltd.
$520,463.00
$5081253.55
Cardan Group
594,755.08
572,150.77
J. Hoover Ltd.
729,523.40
716,923.01
Montgomery MacEwen
838,103.48
808,995.55
NPM Construction
910,755.98
872,379.84
Arenes Construction
1,163,064.00
1,060,604.79
Strong Bros Construction
1,132,005.00
1,070,520.29
Elirpa Construction & Materials Ltd
1,260,547.17
1,151,503.10
AquaTech Solutions Inc.
2,107,939.90
1,924,627.48
Municipality of Clarington
Report FSD-018-23
The following pricing for the Engineered Timber Staircase
Page 6
Bidder
Total Bid
(Including HST)
Total Bid
(Net HST Rebate)
Envision Excavating Ltd.
$551,963.19
$497,059.95
Cardan Group
628,828.14
566,279.22
J. Hoover Ltd.
776,336.44
699,115.01
Montgomery MacEwen Contracting
888,861.94
800,447.71
NPM Construction
945,893.12
851,806.05
Arenes Construction
1,126,082.29
1,014,071.98
Strong Bros Construction
1,126,615.65
1,014,552.29
Elirpa Construction & Materials Ltd
1,338,244.50
1,205,130.62
rAquaTech Solutions Inc.
2,082,296.09
1,875,172.12