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Staff Report
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Report To: General Government Committee
Date of Meeting: April 17, 2023 Report Number: FSD-015-23
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Mary -Anne Dempster, CAO Resolution#: GG-091-23
File Number: SS2023-2 By-law Number:
Report Subject: Sole Source Contract for the Supply and Delivery of One Gradall
Hydraulic Excavator
Recommendations:
1. That Report FSD-015-23 and any related delegations or communication items, be
received;
2. That Amaco Equipment with a bid amount of $798,612.48 (Net HST Rebate) being
the only vendor meeting the terms, conditions and specifications of SS2023-2, be
awarded a sole source contract for the Supply and Delivery of One Gradall Hydraulic
Excavator as required by the Public Works Department;
3. That the total estimated funds required for this vehicle in the amount of $801,612
(Net HST Rebate) include $798,612.48 (Net HST Rebate) for the excavator and
other costs such as radios, GPS units, Clarington lettering and striping in the amount
of $3,000 (Net HST Rebate) be funded by the Municipality as follows:
Description
Account Number
Amount
Fleet Replacement Roads - (2023)
110-36-388-83642-7401
$801,612
4. That all interested parties listed in Report FSD-015-23 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FSD-015-23
Report Overview
Page 2
To request authorization from Council to award a sole source contract (SS2023-2) for the
supply and delivery of one Gradall hydraulic excavator.
1. Background
1.1 The Public Works Department requires one hydraulic excavator for ditching projects
which is a replacement of an existing unit.
1.2 The specification requires that the excavator must be heavy duty, with a specialized
chassis and provide high speed transportation of ditching equipment with a telescopic
boom.
2. Analysis
2.1 Amaco Equipment is the sole distributor of Gradall equipment in Ontario and is the only
manufacturer of excavator equipment meeting the Municipality's specification
requirements.
2.2 Pricing was provided to the Purchasing Services Division and the Public Works
Department for review and consideration.
2.3 After review by the Purchasing Services Division and the Public Works Department, it
was agreed that Amaco Equipment be recommended for award of contract SS2023-2.
2.4 Amaco Equipment has satisfactorily provided a Gradall hydraulic excavator to the
Municipality in the past and references did not need to be checked.
3. Financial Considerations
3.1 The total funds required for this vehicle in the amount of $801,612 (Net HST Rebate)
include $798,612.48 (Net HST Rebate) for the Gradall hydraulic excavator and other
costs such as radios, GPS units, Clarington decal lettering and striping in the amount of
$3,000 (Net HST Rebate) is within the approved budget allocation and will be funded by
the Municipality as follows:
Description
Account Number
Amount
Fleet Replacement Roads - (2023)
110-36-388-83642-7401
$801,612
Municipality of Clarington
Report FSD-015-23
4. Concurrence
Page 3
This report has been reviewed by the Director of Public Works Department who concurs
with the recommendations.
5. Conclusion
It is respectfully recommended that Amaco Equipment being the only compliant bidder
be awarded a sole source contract for the Supply and Delivery of One Gradall Hydraulic
Excavator in accordance with the terms and conditions of SS2023-7.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net.
Attachments:
Not Applicable
Interested Parties:
List of Interested Parties available from Department.