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Staff Report
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Report To: General Government Committee
Date of Meeting: March 20, 2023 Report Number: LGS-013-23
Submitted By: Rob Maciver, Director of Legislative Services
Reviewed By: Rob Maciver, Deputy CAO/Solicitor Resolution#: G-083-23
File Number: By-law Number:
Report Subject: Appointment to the Newcastle Arena Board, Newcastle Business
Improvement Area, and Tyrone Hall Board
Recommendations:
1. That Report LGS-013-23 and any related communication items, be received;
2. That the Committee consider the applications for appointments to the Newcastle
Arena Board, and that the vote be conducted to appoint the citizen representatives,
in accordance with the Appointment to Boards and Committees Policy;
3. That the following be appointed to the Newcastle Business Improvement Area for a
term ending December 31, 2026, or until a successor is appointed:
• Valentine Lovekin
• Marni Lewis
• Sue Holder
• Janeen Calder
• Tracey Yates
• Theresa Vanhaverbeke;
4. That the following be appointed to the Tyrone Hall Board for a term ending
December 31, 2026, or until a successor is appointed:
• Joy Vaneyk
• Danielle Carroll
• Crystal Ovendon
• Lyndsay Luckhardt
• Marlene Raby
• Larry Quinney
• Brian Glaspell
Municipality of Clarington
Report LGS-013-23
• Dave Taylor
• Paul Rowan
• Cecile Bowers
• Marlene Craig
• Greg Carroll
• Alvina Hare
• Kyle Young
• Dianne Woodley
• Nancy Johnson; and
Page 2
5. That all interested parties listed in Report LGS-013-23 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report LGS-013-23
Report Overview
Page 3
This report is intended to provide background information, regarding the vacancies on the
Newcastle Arena Board, Newcastle BIA, and Tyrone Hall Board to assist in the appointment
process.
1. Newcastle Arena Board
1.1 The Newcastle Arena Board is a volunteer Municipal Service Board established by the
Municipality of Clarington Council in accordance with the provisions of the Municipal
Act, 2001, as amended.
The goal of the Newcastle Arena Board is to operate the Newcastle Memorial Arena.
The Board is comprised of 8 persons, one of which shall be a Member of Council.
1.2 At the January 9, 2023, General Government Committee meeting, Committee appointed
six members and authorized Staff to re -advertise for the one remaining vacancy. At the
same meeting, Councillor Traill was appointed as the Council Representative to the
Newcastle Arena Board.
1.3 The following persons put forward an application for consideration, for a term ending
December 31, 2026, or until a successor is appointed:
• Tyler Borque
• Phil Haylock
• Stephanie Hogg
• Bryan Hutchinson
• Gary Oliver
• Fay Spurway
2. Newcastle Business Improvement Area (BIA)
2.1 The Newcastle BIA's terms of reference state "the Board shall consist of seven
members appointed by Council, one of whom shall be a member of Council and the
remaining members shall be persons qualified to be elected members of Council
assessed for business assessment in respect of land in the area or nominee of
corporations so assessed".
2.2 At the January 9, 2023, General Government Committee meeting, Councillor Woo was
appointed as the Council Representative to the Newcastle BIA.
Municipality of Clarington Page 4
Report LGS-013-23
2.3 The Newcastle BIA has provided their board of management, for appointment as
follows:
• Valentine Lovekin
• Marni Lewis
• Sue Holder
• Janeen Calder
• Tracey Yates
• Theresa Vanhaverbeke
3. Tyrone Hall Board
3.1 The Tyrone Hall Board's terms of reference state "the Board shall be appointed by
Council and shall be comprised of one member of Council and an appropriate number
of Directors to maintain the operations of the facility, being no less than three
community members".
3.2 At the January 9, 2023, General Government Committee meeting, Committee appointed
Councillor Traill as the Council Representative to the Tyrone Hall Board.
3.3 The Tyrone Hall Board has provided their board of management, for appointment as
follows:
• Joy Vaneyk
• Danielle Carroll
• Crystal Ovendon
• Lyndsay Luckhardt
• Marlene Raby
• Larry Quinney
• Brian Glaspell
• Dave Taylor
• Paul Rowan
• Cecile Bowers
• Marlene Craig
• Greg Carroll
Municipality of Clarington
Report LGS-013-23
• Alvina Hare
• Kyle Young
• Dianne Woodley
• Nancy Johnson
4. Advertising and Applications
Page 5
4.1 The Municipal Clerk's Division placed an advertisement in local papers and on the
Municipality's website, www.clarington.net/Commitees, to fill the vacancy on the
Newcastle Arena Board.
4.2 To extend the reach of our advertisements for vacancies, the Clerk's Division has
created a profile on the www.claringtonvolunteers.ca website. Vacancies on the
Newcastle Arena Board were listed on the Clarington Volunteers website.
4.3 In accordance with the "Appointment to Boards and Committees Policy", a confidential
application package has been attached.
5. Financial Considerations
Not applicable.
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that Committee consider the vote to make the
appointments to the Newcastle Arena Board, Newcastle BIA, and Tyrone Hall Board for
a term ending December 31, 2026, or until a successor is appointed.
Staff Contact: Lindsey Patenaude, Committee Coordinator, 905-623-3379 ext. 2016 or
Patenaude@clarington.net.
Attachments:
Attachment 1 — Confidential Application Package
Interested Parties:
The following interested parties will be notified of Council's decision:
Newcastle Arena Board
Newcastle BIA
Tyrone Hall Board