HomeMy WebLinkAbout07/03/2012I�
DATE: TUESDAY, JULY 3, 2012
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council held June 18, 2012
PRESENTATIONS
a) Clarington Bantam 1 Gaels Team, Clarington Minor Lacrosse Association —
Provincial Champions
DELEGATIONS (List as of Time of Publication)
a) Steve Coles, President, Clarington Older Adult Association — Addendum 1
Report CSD- 006 -12 - Clarington Older Adult Association - Parking
Concerns /Strategic Plan (Item 22 of Report #1)
b) Malcolm McCombe, Secretary, Clarington Older Adult Association —
Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking
Concerns /Strategic Plan (Item 22 of Report #1)
C) Angie Darlison, Executive Director, Clarington Older Adult Association —
Addendum 1 Report CSD - 006 -12 - Clarington Older Adult Association - Parking
Concerns /Strategic Plan (Item 22 of Report #1)
d) Cathie Ward -Addendum 1 Report CSD- 006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
e) Irene Gourlay - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Council Agenda - 2 - July 3, 2012
f) Donald Welsh - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
g) Charles Edey, President, Leader Resources Services Corp. — Proposed Leader
Energy Wind Turbine Farm Project - (Item 3 of Report #1)
h) Sheila Hall, Executive Director, Economic Development Officer, Clarington
Board of Trade — Second Quarter Report to Council (Correspondence
Item I — 8)
i) Bart Lavis, Project Manager, Leader Resources Services Corp., - Use of
Lancaster Road for Access to Clarington Wind Farm Project (Correspondence
Item D - 5)
j) Dan Worrall, President, Clarington Firefighters Association —
Report ESD- 010 -12 — Fire Dispatch Services (Item 13 of Report #1)
k) Dan Worrall, President, Clarington Firefighters Association —
Report ESD- 011 -12 — Staffing Trucks with Full -Time Firefighters (Item 14 of
Report #1)
COMMUNICATIONS
Receive for Information
I- 1 Minutes of the Clarington Agricultural Advisory Committee dated June 14, 2012
1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee
dated June 12, 2012
1 - 3 Minutes of the 'Clarington Heritage Committee dated June 19, 2012
1 - 4 Minutes of the Clarington Museums and Archives Board dated March 7 and
April 11, 2012
1 - 5 Minutes of the Clarington Older Adult Association Board of Directors dated
February 17, March 16, March 30, April 4, April 11, April 20, May 1, and May 18,
2012
1 - 6 Minutes of 'the Ganaraska Region Conservation Authority dated May 17, 2012
1 7 Minutes of the Central Lake Ontario Conservation Authority dated June 19,
2012
1 - 8 Clarington Board of Trade forwarding their Second Quarter Report to Council
1 - 9 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Provincial
Highway Improvements in Durham Region
Council Agenda - 3 - July 3, 2012
1 - 10 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham - Durham/York Energy From Waste Project
- 11 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock - Regional
By -law Number 9 -11 - Proposed By -law to Change the Method of Selecting the
Regional Chair
1 - 12 Allison Roberts, Monitoring the Moraine Program Officer, EcoSpark - 2012
Status Report: Compliance, Infrastructure and Community Concerns
1 - 13 Nestor Chornobay, Director, Strategic Planning, Regional Municipality of
Durham — 2011 Census of Population — Age and Gender Release
1 - 14 Rob Messervey, Chief Administrative Officer, Kawartha Conservation —
Completion of the Oak Ridges Moraine Watershed Planning Project
Receive for Direction
D - 1 Mary Lou Townsley, Chair, Special Events Committee, Association of Hospital
Volunteers — Bowmanville — Request to Hang 100th Anniversary Banner
D - 2 Petra Schwirtz, CMM Chair, and Sandy Archibald, CMM Director, Clarington
Tourism and Marketing Board — Request for Funding of Economic Impact Study
D - 3 Michael Blackhurst — Request for Extension of Use for Temporary Living
Quarters
D - 4 Jennifer Delaney, Fire Inspector, Clarington Emergency and Fire Services,
Family Safety Day Committee — Request to Hang Banner for Family Safety Day
D - 5 Bart Lavis, Project Manager, Leader Resources Services Corp. — Use of
Lancaster Road for Access to Clarington Wind Farm Project
D - 6 P. M. Madill, Regional Clerk, Regional Municipality of Durham - Regional
Cycling Plan Review
D - 7 Sandra Kranc, City Clerk, City of Oshawa - Canadian Auto Workers (CAW)
COMMITTEE REPORT(S)
General Purpose and Administration Committee Report of June 25, 2012
STAFF REPORT(S)
Verbal Report of the Solicitor regarding Newcastle Recycling Ltd. Superior
Court Application (Confidential Memorandum distributed under separate
cover)
Council Agenda - 4 - July 3, 2012
UNFINISHED BUSINESS
Queen's Diamond Jubilee Award (Confidential Information distributed under
separate cover)
BY -LAWS
PROCEDURAL NOTICE(S) OF MOTION
OTHER BUSINESS
CONFIRMING BY -LAW
ADJOURNMENT
I
(Leading the Nay
Council Meeting Minutes
JUNE 18, 2012
Minutes of a regular meeting of Council held on June 18, 2012 at 7:00 p.m., in the
Council Chambers.
Councillor Woo led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Chief Administrative Officer and Acting Municipal Clerk, F. Wu
Present: Facilities Manager, G. Acorn
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Manager Marketing & Communications, J. Cooke attended from
7:34 p.m. until 8:26 p.m.
Executive Assistant to the Mayor, L. Coutu, attended
until 7:34 p.m.
Director of Planning Services, D. Crome
Administrative Co- ordinator, H. Keyzers, attended until 7:34 p.m.
Director of Corporate Services and Human Resources,
M. Marano
Operations Supervisor, C. Peters
Director of Finance/Treasurer, N. Taylor
Communications Co- ordinator, J. Vreeker, attended
until 8:24 p.m.
Director of Emergency Services /Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Committee Coordinator, J. Gallagher
DISCLOSURES OF PECUNIARY INTEREST
There were no pecuniary interests stated at this meeting.
Council Meeting Minutes - 2 - June 18, 2012
ANNOUNCEMENTS
Councillor Traill announced that she had attended the Tyrone Annual Spirit Day on
Saturday, June 16, 2012 at the Tyrone Community Centre.
Councillor Woo announced that he had also attended the Tyrone Annual Spirit Day on
Saturday, June 16, 2012 at the Tyrone Community Centre.
Councillor Woo also announced the following:
• YMCA Walk for Strong Kids will take place on Wednesday June 20, 2012 at the
Hampton Junior Public School. He noted that the funds raised will go towards
the YWCA of Greater Toronto.
• The Community Care Durham Annual General Meeting will take place on
Friday, June 22, 2012 at the Shriner's Hall in Oshawa.
• The Relay for Life will take place on Friday, June 22, 2012 at the Clarington
Central Secondary School.
• The "Walk a Mile in Her Shoes" event, Durham's Fourth Annual Walk Against
Domestic Violence, will take place on Saturday,. June 23, 2012 in Clarington to
raise funds for local women's shelters.
Councillor Hooper announced the following:
• The Downtown Bowmanville Business Improvement Association's (BIA's)
Summerfest will take place Thursday, June 21, 2012 to Saturday, June 23,
2012.
• The "Walk a Mile in Her Shoes" event, Durham's Fourth Annual Walk Against
Domestic Violence, will take place on Saturday, June 23, 2012 in Clarington to
raise funds for local women's shelters.
• Rainstone will be playing, as part of BIA's Summerfest, on Friday, June 22,
2012 at 7:00 p.m.
• The Concerts in the Park series, will be featuring Rainstone, on Thursday,
June 21, at Rotary Park in Bowmanville.
• A Town Hall Meeting, regarding doctor services which may be affected by
government cutbacks, hosted by John O'Toole and Christine Elliott, will take
place on Tuesday, June 19, 2012 at the Clarington Beech Centre at 7:00 p.m.
• Nebs Funworld is providing two free games of bowling per day for youth 15 and
under between July 2nd and August 31St, as part of their "Bowling Gives Back
with Free to Bowl" initiative.
Councillor Neal announced that he had attended the Tyrone Annual Spirit Day on
Saturday, June 16, 2012 at the Tyrone Community Centre.
Council Meeting Minutes - 3 - June 18, 2012
Councillor Neal also announced the following:
An Open House to present the proposed Draft - Secondary Plan for the
Courtice Main Street (Highway 2) area as part of the Municipality's Official Plan
Review process will be held on Wednesday, June 20, 2012 at the Courtice
Community Complex from 6:30 p.m. to 9:00 p.m.
A Prestonvale Heights Neighbourhood Association meeting on Tuesday,
June 26, 2012 at the South Courtice Arena at 7:00 p.m.
Councillor Novak announced that she had attended the following events:
The Open House for the Hancock Neighbourhood Design Plan on Thursday,
June 14, 2012 at the Courtice Community Complex.
The Elder Abuse Awareness BBQ on Friday, June 15, 2012 at the Bowmanville
cenotaph.
Councillor Novak also announced the following:
• The Ministry of Transportation will be hosting a Public Information Centre
regarding the preliminary design for the replacement of the Highway 401 /Holt
Road interchange on Wednesday, June 20, 2012 at the Baseline Community
Centre between 4:00 p.m. and 8:00 p.m.
• An Open House to present the proposed Draft - Secondary Plan for the
Courtice Main Street (Highway 2) area as part of the Municipality's Official Plan
Review process will be held on Wednesday, June 20, 2012 at the Courtice
Community Complex from 6:30 p.m. to 9:00 p.m.
• The Durham Regional Police Service (DRPS) Torch Run for the Special
Olympics will take place on Friday, June 22, 2012 at the DRPS headquarters at
12:00 noon.
• The Intact Insurance Furry Friends 5K Walk or Run to benefit the Humane
Society of Durham will be taking place on Sunday, June 24, 2012 at the
Heydenshore Pavilion in Whitby.
• The Starry Nights Dinner, Dance and Auction fundraiser for the YWCA will take
place on Friday, June 22, 2012 at the Jubilee Pavilion.
• The 2012 Regional Services and Property Tax Update will be distributed soon.
Councillor Partner announced that she had attended the following events:
The Newtonville BBQ on Saturday, June 16, 2012 at the Ina Brown Parkette.
The Tyrone Annual Spirit Day on Saturday, June 16, 2012 at the Tyrone
Community Centre.
The Kendal Lions Club Father's Day Breakfast on Sunday, June 17, 2012 at
the Kendal Community Centre.
Council Meeting Minutes - 4 - June 18, 2012
Councillor Partner also announced the following:
The Newcastle Horticultural Society Meeting will take place Tuesday, June 19,
2012 at the Newcastle Community Hall,
The 2nd Annual "In the Face of An Angel Golf for Ovarian Cancer Awareness &
Research Tournament" raised $8,350 for Ovarian Cancer Research.
Mayor Foster announced the following:
• The Elder Abuse Awareness BBQ on Friday, June 15, 2012 at the Bowmanville
Cenotaph was well attended.
• The Clarington Board of Trade's 9th Annual Golf Tournament will take place on
Thursday, June 21, 2012 at the Newcastle Golf & Country Club.
• The Veridian Annual General Meeting will take place on Friday, June 22, 2012
in Belleville.
• Janet Lange will be presenting Bowmanville's 2nd Annual Sidewalk Chalk
Contest on Friday, June 22, 2012 at 6:00 p.m. in downtown Bowmanville.
• The Lions Club of Bowmanville will be presenting the 17th Annual Duck Derby
on Saturday, June 23, 2012 at 3:00 p.m. at the Bowmanville Creek at
Highway #2.
Resolution #C- 190 -12
Moved by Councillor Partner, seconded by Councillor Traill
THAT the minutes of a regular meeting of Council held June 4, 2012, be approved,
with the following amendments:.
On Page 1, insert the word "perceived" prior to the word "interest" under
Disclosures of Pecuniary Interest
On Page 16, Correspondence Item D - 14, insert the word "perceived" prior
to the word "pecuniary"
On Page 21, insert the word "perceived" prior to the word "pecuniary" in the
last paragraph
"CARRIED"
PRESENTATIONS
Mayor Foster welcomed students, parents and the public to the presentation of the
Eleventh Annual "Awards for Academic Excellence He advised the program was
developed in 2001 to recognize students from Clarington's local elementary and
secondary schools. Mayor Foster indicated that local elementary and secondary
schools were asked to submit a name of a graduating student who, in their opinion,
has demonstrated academic excellence combined with a commitment to leadership
and community service and tonight Council is pleased to recognize these students
from the schools in the Municipality of Clarington.
Council Meeting Minutes - 5 - June 18, 2012
Mayor Foster indicated that the awards consisted of a permanent plaque for each of
the schools that are participating in the program with the name of the student
engraved on the school's permanent plaque. All of the schools that participated in
2011 have already received their permanent plaques. A plaque has also been
ordered for Clarington's newest school, Charles Bowman Public School, located on
Bons Avenue. Mayor Foster advised that each student is also being presented with a
personal framed certificate and as a further commitment to Council's recognition of
local students, secondary students who are being recognized will also receive a
cheque for $100.00 as a bursary to further their educational pursuits.
Mayor Foster recognized the following students who could not be present due to
conflicting schedules and who will receive their awards during their graduation
ceremonies:
Ben Doyle, Clarington Central Secondary School
Marc Charette, St. Sephen's Secondary School
Jennifer Fudge, Dr. Emily Stowe Public School
Elaine Nelimarkka, Good Shepherd Elementary School
Erin Puersten, M. J. Hobbs Senior Public School
Mayor Foster recognized the following elementary students and presented them with
a personal framed certificate:
Emily Huxter, Bowmanville Senior Public School
Matt Sipos, Charles Bowman Public School
Sarah Hyland, Courtice North Public School
Rebecca Snider, Dr. G. J. MacGillivray Public School
Peter Annis, Dr. Ross Tilley Public School
Nicole Ireland, Harold Longworth Public School
Alexandra Gaspar, Holy Family Elementary School
Keana Sloos, Knox Christian School
Emily Smith, John M. James Public School
Jacob Mastin, Lydia Trull Public School
Taylor Paradis, Monsignor Leo Cleary Elementary School
Stephanie Anderson, Mother Teresa Elementary School
Hailey Boumhour, St. Elizabeth Elementary School
Brooklynn Charlinski, St. Francis of Assisi Elementary School
Claire Saramaki, St. Joseph's Elementary School
Carter McAuley, S.T. Worden Public School
Hannah Hosein, The Pines Senior Public School
Jessica Masters, Vincent Massey Public School
Chantal Chislett, Waverley Public School
Council Meeting Minutes - 6 - June 18, 2012
Mayor Foster recognized the following secondary students and presented them with a
personal framed certificate and a bursary cheque:
Haidong Wu, Bowmanville High School
Cordel Stultiens, Clarke High School
Laura Brooks, Courtice Secondary School
Johanna Koorneef, Durham Christian High School
Michael Wang, Holy Trinity Secondary School
Mayor Foster presented the Municipality of Clarington's 2012 "Senior of the Year"
Award to Pat Best, in recognition of her outstanding contribution to the community
after the age of 65. Mayor Foster advised Ms. Best had been nominated by the
Clarington Older Adult Association and highlighted her volunteer contributions
spanning over forty years.
Glenda Gies, Port Darlington Community Association, Co- Chair, St Marys Community
Relations Committee, addressed Council to highlight the Committee's activities during
2011. Ms. Gies noted that a copy of the annual report had previously been provided
to Members of Council. She advised the Community Relations Committee
composition consists of four community representatives and added that additional
community representatives on the Committee would be welcomed. Ms. Gies
introduced Christina Hodgins, Co -Chair who introduced Ruben Plaza, Environmental
Manager and Michael Smith; Mining Manager. Mr. Plaza made a verbal presentation
to accompany a PowerPoint presentation. He explained that St. Marys Cement has
invested $9.4 million in the West Side Marsh project, which includes 250 species of
birds and rare plants within 25.7 hectares. Mr. Plaza reviewed the certifications and
awards which have been awarded to St. Marys Cement since 2006. He reviewed a
graph with Council which outlines the environmental performance based on S02 and
NOx emissions. Michael Smith presented the blast monitoring reports. He noted that
there were no air or ground vibration exceedences in 2011. Christina Hodgins
presented a graph showing the community concerns for 2011. She informed Council
of the 2011 community initiatives which St. Marys Cement has been involved in. Ms.
Hodgins provided Council with a 2012 outlook which includes an open house
scheduled for August 11, 2012 to celebrate St. Marys Cement's 100 years in
business. She noted that St. Marys Cement held their third Energy Week between
June 4 to June 8, 2012, where the Bowmanville Plant was certified in ISO 150001,
making it the first company in North America receive such a certification.
DELEGATIONS
Petra Schwirtz, Clarington Tourism Marketing Board (CTMB), addressed Council
concerning Correspondence Item D — 6 providing an update on the Marketing Board's
activities. Ms. Schwirtz provided Council with background regarding the CTMB. She
reminded Council of the December 5, 2011 presentation by Sandy Archibald, CTMB
Director, where Council was advised of a change in direction with the CTMB, as well
as a request for assistance.
Council Meeting Minutes - 7 - June 18, 2012
Ms. Schwirtz informed Council that the CTMB met with Staff and other stakeholders
on January 24, 2012 to discuss the organizational structure and an economic impact
study. She informed Council that it was decided that the Clarington Marketing Minds
would evolve into a Board, the Clarington Tourism Marketing Board, and that an
economic impact study was a priority. She provided Council with an update 'of other
issues discussed at the meeting including major decisions, advertising, information
kiosks, and the relationship with Clarington's Marketing and Communications Division.
Ms. Schwirtz explained why tourism is important for Clarington. She informed Council
of next steps; and, requested Council to endorse the CTMB working with staff and
Council; to assign a Member to sit on the CTMB, and to recognize the importance of
Tourism to Clarington's economy by supporting and participating in the funding
application for an Economic Impact study. Ms. Schwirtz explained the short term and
long term goals of the CTMB.
esolution #C- 191 -12
Moved by Councillor Partner, seconded by Councillor Hooper
THAT Council recess for ten minutes.
"CARRIED"
The meeting reconvened at 8:36 p.m.
Councillor Hooper and Councillor Novak returned to the meeting at 8:40 p.m.
Jeff Doyle addressed Council in response to Mark Clarke's concerns regarding the
West Beach Parkette, Correspondence Item D — 5 - Illegal Parking Issues at the West
Beach Parkette. Mr. Doyle informed Council that he is a frequent user of the Parkette
and he has not witnessed parking issues. He stated that he does not agree that Mr.
Clarke's suggestions for the area would solve the parking problem. Mr. Doyle
distributed a handout to Members of Council depicting photographs of the area. He
stated that the overgrown bushes are a visual issue from the road and he is
concerned that a further barrier (of bollards /posts) would cause more visual driving
issues and force pedestrians to walk on the road. Mr. Doyle informed Council that Mr.
Clarke is parking his own vehicles in the parking area of the parkette in order to limit
public access. He stated that the current parking area provides a safe area for drop
off for citizens to use the Parkette. Mr. Doyle informed Council that there is an area,
which is currently being used by one of the property owners as a private driveway,
which could be used to expand the parking in the parkette. He added that there have
been incidences where Mr. Clarke has placed driftwood in the parking area to prohibit
parking. Mr. Doyle stated that he is concerned that a single accessible parking
location would not be sufficient. He suggested that the bushes be removed from the
property line to provide public access and better visibility.
Council Meeting Minutes - 8 - June 18, 2012
COMMUNICATIONS
Resolution #C- 192 -12
Moved by Councillor Traill, seconded by Councillor Woo
THAT the communications to be received for information be approved.
"CARRIED"
I - 1 Minutes of the Clarington Agricultural Advisory Committee dated May 10,
2012.
1 - 2 Debi A. Wilcox, Town Clerk, Town of Whitby, writing to P. Madill, Regional
Clerk, Regional Municipality of Durham, advising Council that on May 29,
2012, the Town of Whitby adopted the following resolution pertaining to
Direct Election of the Regional Chair:
1. THAT Report CAO 03 -12 of the Chief Administrative Officer be
received;
2. THAT the Council of the Town of Whitby consents to
By -law #19 -2012 of the Regional Municipality of Durham; and
3. THAT the Town Clerk advise the Region of Durham and the area
municipalities of Council's decision in this regard."
1 - 3 J. R. Powell, Chief Administrative Officer, Central Lake Ontario
Conservation Authority ( CLOCA) advising Council that on May 15, 2012,
CLOCA Board of Directors adopted the following resolution pertaining to
their 2012 budget:
"THAT Staff Report #5049 -12 be received for information;
THAT the proposed 2012 budget estimates, totaling $6,804,635 be
approved as presented;
THAT the Region of Durham be requested to approve an operating levy of
$2,595,000;
THAT all capital projects in the Budget Report be adopted as projects of
the Authority; and,
THAT copies of the 2012 Budget Report as approved be circulated to the
Region of Durham and lower -tier municipalities for their information about
the projects and programs of the Central Lake Ontario Conservation
Authority."
Council Meeting Minutes - 9 - June 18, 2012
1 - 4 Tyler Drygas, Consultant Senior Environmental Planner, URS Canada
Inc., advising that URS has been retained by the Ministry of
Transportation (MTO) to undertake a Preliminary Design study for the
replacement of the Highway 401 /Holt Road interchange; indicating that
the first of two Public Information Centres (PIC) has been scheduled for
Wednesday, June 20, 2012 at the Base Line Community Centre; inviting
Members of Council and staff to attend an External Team Meeting prior to
the PIC session scheduled to present and receive input on the need for
improvements to the Holt Road interchange, the alternatives under
consideration and the proposed process and criteria for evaluating
interchange alternatives between 3:00 p.m. and 4:00 p.m. followed by the
PIC from 4:00 p.m. to 8:00 p.m. with a short presentation at 5:00 p.m. and
7:00 p.m.; and, advising that the further information regarding the study is
available by calling 905 - 882 -4401, ext. 147.
1 - 5 Pamela Musgrave, Senior Regional Manager, Muscular Dystrophy
Canada, expressing appreciation to the Clarington Professional Fire
Fighters' Association for their dedication and commitment in raising funds
for muscular dystrophy; indicating that the Association 'raised $4,021.33
contributing to the combined efforts of 262 Ontario Fire
Departments /Associations and members who raised $1,161,000 during
Muscular Dystrophy Canada's past fiscal year; and, advising that to date,
Canadian Fire Fighters have raised over $70 million and continue to be
their largest and most significant source of income.
1 - 6 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham, forwarding copies of the following documents, in
accordance with the Notice of Approval to Proceed with the Undertaking
regarding the Amended Environmental Assessment for Durham and York
Residual Waste Study, Condition 3 Public Record:
• Letter to the Ministry of the Environment dated May 24, 2012, with
a copy to the EFWAC, York Regional Clerk and Durham Regional
Clerk, regarding Submission of the March 2012 and April 2012
Complaint and Inquiry Logs
• March 2012 Durham York Energy Centre Call Centre Log
• March 2012 Durham York Energy Centre Complaint Protocol Log
• March 2012 Durham York Energy Centre Website Traffic Report
• April 2012 Durham York Energy Centre Call Centre Log
• April 2012 Durham York Energy Centre Complaint Protocol Log
• April 2012 Durham York Energy Centre Website Traffic Report;
and,
advising that the documents are also available on the EFW project
website at http: / /www.durhamyorkwaste.ca /project /efw- committee htm
Council Meeting Minutes _10- June 18, 2012
CORRESPONDENCE FOR DIRECTION
Correspondence Items D - 9, D - 10 and D - 11 were received as Hand -Outs.
Resolution #C- 193 -12
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Correspondence Items D - 1 and D - 10 be approved as per the Agenda.
"CARRIED"
D - 1 Nick Kulb, Partner & Executive Producer, Republic Live, requesting
approval to hold a fireworks display in conjunction with the Boots and
Hearts Music Festival at Canadian Tire Motorsport Park August 10
to 12, 2012.
(Approved provided the organizers comply
with the requirements of the Fire and
Emergency Services Department and that
the fireworks are set off by an individual of
at least 21 years of age)
D - 10 Robert and Diane Beck expressing concern with the proposal presented by
Mark Clarke to close off parking at the West Beach and Cove Road
parkette; questioning the rationale of requiring residents to park in the new
parking area and then walk back to the parkette; advising that he and his
wife are frequent visitors to the parkette and he feels that the municipality
has accommodated Mr. Clarke in installing a street light and picking up
garbage; stating he strongly objects to this proposal and that Council
should consider the views of all residents and not just one person; and
suggesting that as public property, access to the lakefront and the beach
be left that way.
(Advised of actions taken with respect to
Correspondence Item D - 5)
D - 2 Thomas Cleland, President, Hybridyne Power Development Corporation,
advising that they are working with the owner of Newcastle Golf Course, in
a project concerning the new Conference Centre and Banquet Facility at
the Golf Course; advising that one of the uses being planned is as a host
for a Photovoltaic Solar Array to generate electricity which will be sold to
the Province of Ontario under the Feed In Tariff (FIT) program, part of the
Green Energy Act, further enhancing an excellent facility in Clarington and
accomplished largely by local labour and with local supplies; indicating that
under the rules of the newly revised FIT program, projects that receive
Municipal Council endorsement are given a higher priority in the Ontario
Council Meeting Minutes - 11 - June 18, 2012
Power Authority's process for offering contracts; and requesting Council's
support for the construction and operation of the project by means of a
resolution of support.
Resolution #C- 194 -12
Moved by Councillor Novak, seconded by Councillor Neal
THAT Correspondence Item D — 2, from Thomas Cleland, President, Hybridyne
Power Development Corporation, with respect to their application for a photovoltaic
solar array, be referred to staff.
107TINT-1101-91
D - 3 Shannon Foote expressing concern with the fairness regarding recent
changes to the Responsible Pet Owners' By -law regarding the provisions
to keep pet pigs; advising that as a responsible pet owner, she made
inquiries to the Municipality regarding the keeping of micro pet pigs prior to
purchasing one; indicating that the provisions of the Responsible Pet
Owners' By -law will now prohibit her from purchasing a micro pig but will
allow residents who were not in compliance with the by -law to keep their
pets; and, requesting permission to purchase a micro pig and to have the
by -law further reviewed.
Resolution #C- 195 -12
Moved by Councillor Partner, seconded by,Councillor Traill
THAT the request from Shannon Foote, for an exemption to the Exotic Pet
By -law 93 -161 to purchase a micro pot bellied pig, be approved; and
THAT the Exotic Pet By -law be further reviewed.
"CARRIED LATER IN THE MEETING"
(See following motion)
Resolution #C- 196 -12
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Rules of Procedure be suspended to allow Members of Council to speak to
the matter more than once.
"MOTION LOST"
The foregoing Resolution #C- 195 -12 was then put to a vote and CARRIED.
Council Meeting Minutes -12- June 18, 2012
D - 4 James Slyfield expressing concern he has not received a satisfactory
response from either Municipal staff or Ministry of Transportation staff to
issues he previously brought to Council's and the Ministry's attention
surrounding the realignment and bridging of Middle Road; suggesting that
Council reconsider the 2009 recommendation to bridge Middle Road and
to promptly notify MTO before more time, money and effort is expended to
accommodate the road realignment and bridging; and, requesting that
Council re- examine his specific concerns regarding costs and
environmental degradation and to provide meaningful communication to all
concerned residents of Middle Road.
Resolution #C- 197 -12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Correspondence Item D - 4 from James Slyfield, with respect to the Middle
Road realignment and bridging, be referred to the Engineering Services Department.
"CARRIED"
D - 5 Residents of the West Beach area thanking Council for permitting Mark
Clarke to address the General Purpose and Administration Committee on
Monday regarding illegal parking issues at the West Beach parkette;
suggesting posts be installed that follow the contour of the road, directing
traffic to the new park area at the end of West Beach Road to address the
issue of vandalism, illegal overnight parking, increase residents' safety and
improve the quality of life for all concerned during the evening hours; and,
suggesting that an accessible parking spot be created at the parkette that
will allow for inclusive access. -
Resolution #C- 198 -12
Moved by Councillor Traill, seconded by Councillor Partner
THAT the posts, in the West Beach Parkette, be moved forward to follow the contour
of the road allowing for a six foot access for pedestrians and cyclists;
THAT an accessibility space be created at the West Beach Parkette; and
THAT staff report back on the possibility of the construction of a sidewalk.
"MOTION REFERRED"
(See following motions)
Council Meeting Minutes -13- June 18, 2012
Resolution #C- 199 -12
Moved by Councillor Partner, seconded by Councillor Traill
THAT the foregoing Resolution #C- 198 -12 be amended in Paragraph 1 by adding the
following words "contingent on a report being prepared on the possibility of
constructing a sidewalk inside the bollards" after the word "cyclists ".
"MOTION REFERRED"
(See following motion)
Resolution #C- 200 -12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the entire issue be referred to the Director of Engineering Services for a report
on safety - related issues and alternatives; and
THAT the Director of Engineering Services be authorized to spend up to $1000.00 to
make the post, located in the West Beach Parkette, a more permanent structure.
"CARRIED"
D - 6 Petra Schwirtz, Chair and Sandy Archibald, Director, Clarington Tourism
Marketing Board providing an update on the activities of Clarington
Tourism Marketing Board, formerly Clarington Marketing Minds and next
steps; advising a report will be distributed prior to the June 18, 2012,
Council Meeting; and, requesting that Council endorse the Clarington
Tourism Marketing Board to work with staff and Council on tourism - related
projects and issues, to assign a Member of Council to sit on the Clarington
Tourism Marketing Board; and, to support and participate in the funding
application for the implementation and completion of an Economic Impact
Study.
Resolution #C- 201 -12
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the request from Petra Schwirtz, Chair and Sandy Archibald, Director,
Clarington Tourism Marketing Board, for support and participation of the funding
application for the implementation and completion of an Economic Impact Study, be
referred to staff.
"CARRIED"
Council Meeting Minutes -14- June 18, 2012
D - 7 Nick Kulb, Partner & Executive Producer, Republic Live, requesting a
temporary extension to By -laws 91 -56 and 97 -126 — Exhibitions for hire or
gain to allow the maximum level of audible sound to be modified from
45 -60dBA to 100- 110dBA from front of house and that the hours of
operation be modified from 10:00 a.m. to midnight to 9 :00 a.m. to
2:00 a.m.; and, advising that he has taken adequate steps to inform all
surrounding neighbours of their plans, traffic patterns, times of operations
and are working closely with Clarington's Communications and Tourism
office to accommodate surrounding neighbours and ensure their
experience during the week does not negatively impact their lives and /or
private property.
Resolution #C- 202 -12
Moved by Councillor Partner, seconded by Councillor Traill
THAT the request from Nick Kulb, Partner & Executive Producer, Republic Live, for a
temporary extension to By -laws 91 -56 and 97 -126 to allow the maximum level of
audible sound to be modified from 45 -60dBA to 100- 110dBA from front of house, and
the hours of operation be modified from 10:00 a.m. to midnight to 9:00 a.m. to
2:00 a.m., be referred to the General Purpose and Administration Committee
meeting of June 25, 2012.
"CARRIED"
D - 8 Confidential correspondence regarding a personnel matter.
Resolution #C- 203 -12
Moved by Councillor Novak, seconded by Councillor Neal
THAT the agenda be altered to consider Correspondence Item D - 8, regarding a
personnel matter, during a "closed" session of Council following consideration of
Item D — 9.
"CARRIED"
D - 9 Berry Vrbanovic, President, Federation of Canadian Municipalities (FCM)
advising of the Queen's Diamond Jubilee Medal Program, the centerpiece
of a year -long series of Diamond Jubilee initiatives by the Federal
Government marking sixty years of public service by Her Majesty Queen
Elizabeth II; and, inviting the municipality to nominate a citizen and one
alternate candidate who have made exceptional contributions to his or her
community for receipt of the Queen's Diamond Jubilee Medal.
Council Meeting Minutes -15- June 18, 2012
Resolution #C- 204 -12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the nomination of citizens for the Queen's Diamond Jubilee Medal Program be
referred to staff to advertise on the Municipal website and through social media.
sCC _D
D - 11 Barbara Brown, Forevermore Tattoos Inc. advising her company will be
holding a fundraising event in Courtice to benefit the Grandview Children's
Centre on Saturday, July 7, 2012 between 7:00 p.m. and 11:00 p.m.
featuring a silent auction and food and beverage; indicating that 18 guitar
bodies have been donated and distributed to well known and highly
esteemed artists, air brushers, graphic designers and tattoo artists who will
be designing one -of -a -kind pieces for auction; and, requesting that.Council
declare the event as a municipally significant event in order to meet the
requirements of the Alcohol and Gaming Commission for the issuance of a
Liquor Licence.
Resolution #C- 205 -12
Moved by Councillor Neal, seconded by Councillor Partner
THAT Correspondence Item D - 11 from Barbara Brown, Forevermore Tattoos Inc.,
be received;
THAT the fundraising event scheduled for Saturday, July 7, 2012 at 1656 Nash
Road, Courtice to benefit the Grandview Children's Centre be declared a municipally
significant event for the purpose of obtaining a Special Occasion Permit; and
THAT Barbara Brown be advised of Council's decision.
"CARRIED"
Resolution #C- 206 -12
Moved by Councillor Novak, seconded by Councillor Partner
THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with labour
relations or employee negotiations.
"CARRIED"
Council Meeting Minutes -16- June 18, 2012
The meeting resumed in open session at 10:46 p.m.
The Mayor advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
Resolution #C- 207 -12
Moved by Councillor Traill, seconded by Councillor Hooper
THAT, in accordance with Section 10. 12.34 of the Procedural By -law, the meeting be
extended until 11:15 p.m.
"CARRIED"
Resolution #C- 208 -12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the correspondence from the individual requesting permission to extend his
employment with the Clarington Fire and Emergency Services to the age of 65 be
received;
THAT, notwithstanding the Municipality's policy of standard retirement at age 60 for
Volunteer Fire Fighters, the individual's request be granted, provided he provides a
medical analysis supporting his ability to perform the job annually to age 65;
THAT this extension be the last exemption to the Municipality's standard retirement
policy for volunteers; and
THAT the individual be advised of Council's decision.
"CARRIED ON THE FOLLOWING
RECORDED VOTE:"
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Council Meeting Minutes -17- June 18, 2012
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report June 11, 2012.
Resolution #C- 209 -12
Moved by Councillor Novak, seconded by Councillor Partner
THAT the General Purpose and Administration Committee Report of June 11, 2012 be
approved, with the exception of Items #10, and #1(c).
"CARRIED"
Item #10
Resolution #C- 210 -12
Moved by Councillor Novak, seconded by Councillor Partner
THAT Report COD - 010 -12 be received; and
THAT benefits be provided to employees who continue to work beyond age 65 as
outlined in Report COD - 010 -12, with the following amendment:
"THAT Section 4, Item 4, be amended by replacing the words `terminate at age
65' with the words `continue under the prevailing program'."
"CARRIED"
Item #11(c)
Resolution #C- 211 -12
Moved by Councillor Neal, seconded by Councillor Traill
THAT Item 1(c) of Report #1, Report FND- 015 -12, regarding the South Courtice
Arena Debenture, be received and referred to the General Purpose and
Administration Committee meeting of June 25, 2012.
"MOTION LOST LATER IN THE MEETING"
(See following motion)
Council Meeting Minutes - 18 - June 18, 2012
Resolution #C- 212 -12
Moved by Councillor Novak, seconded by Councillor Woo
THAT Rules of Procedure be suspended to allow for discussion on the referral motion.
"CARRIED"
The foregoing Resolution #C- 211 -12 was then put to a vote and LOST.
Resolution #C- 213 -12
Moved by Councillor Novak, seconded by Councillor Woo
THAT Item 1(c) of Report #1, Report FND- 015 -12, regarding the South Courtice
Arena Debenture, be received for information.
: t
STAFF REPORT(S)
There were no Staff Reports considered under this Section of the Agenda.
UNFINISHED BUSINESS
There was no Unfinished Business considered under this Section of the Agenda.
BY -LAWS
Resolution #C- 214 -12
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By -laws 2012 -049 to 2012 -053;
2012 -049 Being a By -law to amend Zoning By -law 84 -63 of the Corporation of
the Municipality of Clarington [Newcastle (King) Development Inc.]
(Approved by Council September 19, 2011)
2012 -050 Being a By -law to appoint a Municipal Law Enforcement Officer (John
Tibando)
2012 -051 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning
By -law for the Corporation of the former Town of Newcastle [1825284
Ontario Ltd. (City Homes) and Halloway Developments Limited)]
Council Meeting Minutes _19- June 18, 2012
2012 -052 Being a By -law to amend By -law 91 -58, as amended, being a By -law
to Regulate Traffic on Highways, Municipal and Private Property in the
Municipality of Clarington
2012 -053 Being a By -law to prohibit graffiti; and
THAT the said by -laws be approved.
"CARRIED"
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
Councillor Neal raised questions concerning the timing of a meeting with the
Ministry regarding Provincially- significant wetlands as part of the Hancock
Neighbourhood Design, permits being issued for fill on Enfield Road, south of the
6th Concession, trimming of tree limbs next to sidewalks and the request from
Republic Live for an exemption to the Noise By -law.
CONFIRMING BY -LAW
Resolution #C- 215 -12
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By -law 2012 -054, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 18th day of June, 2012; and
THAT the said by -law be approved.
"CARRIED"
ADJOURNMENT
Resolution #C- 216 -12
Moved by Councillor Partner, seconded by Councillor Woo
THAT the meeting adjourn at 11:09 p.m.
"CARRIED"
MAYOR
MUNICIPAL CLERK
A . _ -E-EEGATRYINS
July 3, 1
a) Steve Coles, President, Clarington Older Adult Association — Addendum
Report CSD- 006 -12 - Clarington Older Adult Association - Parking
Concerns /Strategic Plan (Item 22 of Report #1)
b) Malcolm McCombe, Secretary, Clarington Older Adult Association —
Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking
Concerns /Strategic Plan (Item 22 of Report #1)
C) Angie Darlison, Executive Director, Clarington Older Adult Association —
Addendum 1 Report CSD- 006 -12 - Clarington Older Adult Association - Parking
Concerns /Strategic Plan (Item 22 of Report #1)
d) Cathie Ward - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
e) Irene Gourlay - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
f) Donald Welsh - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
g) Charles Edey, President, Leader Resources Services Corp. — Prop'osed Leader
Energy Wind Turbine Farm Project - (Item 3 of Report #1)
h) Sheila Hall, Executive Director, Economic Development Officer, Clarington
Board of Trade — Second Quarter Report to Council (Correspondence
Item I — 8)
i) Bart Lavis, Project Manager, Leader Resources Services Corp., - Use of
Lancaster Road for Access to Clarington Wind Farm Project (Correspondence
Item D - 5)
j) Dan Worrall, President, Clarington Firefighters Association —
Report ESD- 010 42 — Fire Dispatch Services (Item 13 of Report #1)
k) Dan Worrall, President, Clarington Firefighters Association —
Report ESD- 011 -12 — Staffing Trucks with Full -Time Firefighters (Item 14 of
Report #1)
�1►1. T • f•. •RD
1
1- 1 Minutes of the Clarington Agricultural Advisory Committee dated
June 14, 2012. (Copy attached)
1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated June 12, 2012 (Copy attached)
1 - 3 Minutes of the Clarington Heritage Committee dated June 19, 2012
(Copy attached)
1 - 4 Minutes of the Clarington Museums and Archives Board dated
March 7 and April 11, 2012 (Copies attached)
1 - 5 Minutes of the Clarington Older Adult Association Board of Directors
dated February 17, March 16, March 30, April 4, April 11, April 20,
May 1, and May 18, 2012 (Copies attached)
1 - 6 Minutes of the Ganaraska Region Conservation Authority dated
May 17, 2012 (Copy attached)
1 - 7 Minutes of the Central Lake Ontario Conservation Authority dated
June 19, 2012 (Copy attached)
1 - 8 Clarington Board of Trade forwarding their Second Quarter Report to
Council. (Copy attached)
1 - 9 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing
to The Honourable Bob Chiarelli, Minister of Transportation /Minister
of Infrastructure, advising that on June 6, 2012, Regional Council
adopted the following recommendation pertaining to Provincial
Highway Improvements in Durham Region:
"a) THAT Joint Report No. 2012 -J -20 of the Commissioners of
Planning & Economic Development and Works be received for
information; and
b) THAT a copy of Joint Report No. 2012 -J -20 be forwarded to the
Ministry of Transportation, Infrastructure Ontario, Area
Municipalities and Conservation Authorities."
Summary of Correspondence -2 - July 3, 2012
1 - 10 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham, forwarding copies of the following documents,
in accordance with the Notice of Approval to Proceed with the
Undertaking regarding the Amended Environmental Assessment for
Durham and York Residual Waste Study, Condition 3 Public Record:
® Letter to the Ministry of the Environment dated June 15, 2012,
with a copy to the EFWAC, York Regional Clerk and Durham
Regional Clerk, regarding Submission of the Third Party
Independent Audit Report
® 2012 — Audit, Durham York Energy Centre Construction Phase
Audit; and
advising that the documents are also available on the EFW project
website at http: / /Www.durhamyorkwaste.ca /project /efw- committee,htm,
1 - 11 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock,
writing to P. M. Madill, Regional Clerk, Regional Municipality of
Durham, advising that on June 11, 2012, the Township of Brock
adopted a resolution not to consent to Regional By -law Number 9 -11
Proposed By -law to Change the Method of Selecting the Regional
Chair.
1- 12 Allison Roberts, Monitoring the Moraine Program Officer, EcoSpark,
forwarding a copy of the 2012 Status Report: Compliance,
Infrastructure and Community Concerns, the third report in a series of
reports intended to highlight the successes and challenges of
implementing the Oak Ridges Moraine Conservation Plan (ORMCP).
1 - 13 Nestor Chornobay, Director, Strategic Planning, Regional Municipality
of Durham, forwarding for information a copy of Commissioner's
Report 2012 -P -48 — 2011 Census of Population —Age and Gender
Release.
1 - 14 Rob Messervey, Chief Administrative Officer, Kawartha Conservation,
advising of the completion of the Oak Ridges Moraine Watershed
Planning Project, the culmination of 5 years of studies, stakeholder
and community consultations and management strategy development
to help guide responsible water and land use in four watersheds
that drain north off the Oak Ridges Moraine near Lake Scugog;
and, indicating that the Watershed Plans and corresponding
background reports are available for download at
www. kawarthaconservation .com /oakridgesmoraine /.
Summary of Correspondence -3 - July 3, 2012
D - 1 Mary Lou Townsley, Chair, Special Events Committee, Association
of Hospital Volunteers — Bowmanville, requesting permission to hang
their 100th Anniversary Banner across Highway 2 from July 4 to
July 31, 2012.
(Motion to approve installation of
banner and to advise Veridian)
D - 2 Petra Schwirtz, CMM Chair, and Sandy Archibald, CMM Director,
Clarington Tourism and Marketing Board, writing further to their
delegation to Council of June 1.8, 2012, regarding funding for the
Economic Impact Study; indicating that currently there is a
cost/share grant available through the Ontario Ministry of Tourism,
Culture & Sports for projects such as Economic Impact Studies that
the Board would like to apply for; advising the total cost of the study
would be approximately $20,000 requiring input from CBOT of
$10,000; and, requesting that Council grant the CTMB $10,000 to
proceed with a grant application through the Ontario Ministry of
Tourism for an Economic Impact Study.
(Motion to advise of actions taken
with respect to Clarington Tourism
and Marketing Board on June 18,
2012)
D - 3 Michael Blackhurst requesting an extension to his Letter of
Undertaking to allow the use of a mobile home at 4566 Regional
Road 9 while a new single dwelling is to be constructed; indicating
that his home was completely destroyed by fire and he has not yet
settled with his insurance company and is therefore unable to start
rebuilding the home; advising that the current Letter of Undertaking
will expire on August 15, 2012; and, requesting permission for an
extension to February 15, 2013.
(Motion to approve a six month
extension for the use of temporary
living quarters at 4566 Regional
Road 9 subject to signing a further
Letter of Undertaking)
Summary of Correspondence -4 - July 3, 2012
D - 4 Jennifer Delaney, Fire Inspector, Clarington Emergency and Fire
Services, Family Safety Day Committee, requesting permission to
hang a banner on the Veridian poles east of the bridge at Roenick
Drive from August 29 to October.1, 2012, to promote Family Safety
Day to be held on Saturday, September 29, 2012.
(Motion to approve installation of
banner and to advise Veridian)
D - 5 Bart Lavis, Project Manager, Leader Resources Services Corp., on
behalf of the Clarington Wind Farm, requesting permission to utilize
Lancaster Road for access to the Clarington Wind Farm project to
service the Wind Farm's electrical infrastructure; indicating. that
Hydro One prefers the Point of Common Coupling (PCC) to be
located on an accessible access way and the use of Lancaster Road
allowance will enable Hydro One trucks to access the equipment at
all times; indicating an alternative to this would require the project to
unnecessarily construct two parallel roads, one on Lot 5, east side of
Lancaster Road and one on Lot 6 to the west side of Lancaster Road
to enable Hydro One year -round access to the Wind Farm Project
and the PCC; and, requesting Council to open Lancaster Road to
benefit the current landowners, Hydro One and the Clarington Wind
Farm.
(Motion to refer correspondence to
the Director of Planning Service)
D - 6 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising that on June 6, 2012, Regional Council adopted the following
recommendation pertaining to Regional Cycling Plan Review:
"a) THAT the proposed Primary Cycling Network (Regional Cycling
Plan) and implementation framework as contained in
Commissioners' Report No. 2012 -J -18 be released for public
consultation, which includes the following:
i) THAT the proposed Primary Cycling Network (Regional
Cycling Plan in Attachments 7 -14), which includes 205.6 km of
cycling facilities to be provided on Regional Roads with the
following treatment types to be phased over the next 20 years;
Summary of Correspondence -5 - July 3, 2012
Proposed Primary Cycling Network Phasing by Facility Type -
Regional Portion
Facility Type
Extent of
2012
2013 -2016
2017 -2032
Proposed
New
Facility km
Multi -Use
127.4
4.3
17.5
105.6
Blvd. Path or
Cycle Track
Paved
27
1.3
5.3
20.4
Shoulder
On Road
37.1
0.0
20.8
16.3
Cycling Lanes
Buffered
14.1
0.0
1.6
12.5
Cycling Lanes
Totals
205.6
5.6
45.2
154.8
Notes: Only Regional Road portions of the Primary Cycling Network have been
included in this table .
ii) THAT such public consultation shall include meetings in the
local Municipalities, consultation with key stakeholders with
emphasis on the cycling community and that the proposed plan
be presented during the Durham Bike Summit on May 30,
2012;
b) THAT further to approval of the above:
i) THAT the Region continue its practice of being 100%
responsible for providing the platform for multi use paths within
Regional Road rights -of -way contained in the proposed
Primary Cycling Network at its sole expense;
ii) THAT the Regio continue its practice of being 100%
responsible Region continue
for maintenance of all on road cycling facilities
and paved shoulders on Regional Roads that form part of the
Primary Cycling Network;
iii) THAT the Area Municipalities continue to be 100%
responsible for the maintenance and repair of multi use paths
on Regional Roads that form part of the Primary Cycling
Network, by the area municipality in which the multi use path
is located; and
Summary of Correspondence -6 - July 3, 2012
iv) THAT the Region's funding policy paved shoulders on
Regional Roads on the Primary Cycling Network, be changed
from the former 50 %/50% cost sharing arrangement with the
Area Municipalities, to the Region now being 100%
responsible for the capital construction costs for all on road
cycling facilities and paved shoulders;
c) THAT the area municipal councils be requested to comment on
the proposed Primary Cycling Network and implementation
framework prior to September 30, 2012; and
d) THAT a copy of Joint Report No. 2012 -J =18 be forwarded to all
Durham area municipalities."
(Motion to refer correspondence to the
Director of Engineering Services)
D - 7 Sandra Kranc, City Clerk, City of Oshawa, writing to the Right
Honourable Stephen Harper, Prime Minister of Canada and The
Honourable Dalton McGuinty, Premier of Ontario, advising that on
June 11, 2012, the City of Oshawa adopted the following resolution
pertaining to Canadian Auto Workers (CAW):
"WHEREAS the global economic downturn in 2009 has significantly
reduced the number of quality jobs available to workers in our
community, through no fault of their own; and,
WHEREAS the provincial and federal governments in 2009 used
taxpayer dollars to provide significant financial support to General
Motors GM in order to secure jobs, and these governments remain
substantial shareholders that can influence the product decisions of
General Motors; and,
WHEREAS the returned growth of vehicle sales has increased
profitability of General Motors to historic levels as a result of this
government support and sacrifices made by the hard - working
members of Canadian Auto Workers CAW; and,
WHEREAS the announced decision by General Motors to close an
entire manufacturing facility in Oshawa will result in the loss of 2,000
good - paying jobs at GM, as well as the additional supplier spin -off
jobs that will be negatively affected, which will cause considerable,
immediate financial hardship to Oshawa and the surrounding
community;
Summary of Correspondence -7 - July 3, 2012
THEREFORE BE IT RESOLVED THAT the City of Oshawa, in full
co- operation with area municipalities, create a plan to work together
with the CAW, to include lobbying for the support of the provincial
and federal governments to ensure sufficient product is allocated to
the Oshawa plant by General Motors to maintain or increase current
employment levels in our communities; and further,
THAT this motion be distributed to all MPs and MPPs who represent
ridings impacted by the loss of historic automotive manufacturing
jobs in Ontario."
(Motion for Direction)
CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING
THURSDAY, JUNE 14TH, 2012
MEMBERS PRESENT: Brenda Metcalf
Don Rickard
Tom Barrie
Mary Ann Found
John Cartwright.
Les Caswe,l ,: _
Gary J,effery
Ted Watson
Mark Bragg
STAFF: Faye Langmaid, Kevin Jarus
REGRETS: Marlene Werry, Councillor Wendy
Eric Bowman, Jenni Knox
Gary Welcomed all to the meeting, everyone introduced themsE
012 -12
Approv
012 -13
Moved by Mary Ann Found, seconded by Ted,Wc`
"That the Agenda for June 14th, 2012 be adopter
son
I -1
"That the minutes of the_May` 10th, 2012 meeting be' &r
-_ CARRIED
Presentation:
Kevin Jarus, Intern Planner with the Municipality of Clarington, gave a broad presentation
regarding secondary uses and their impact/relation to /on agricultural farming operations. The
presentation touched on the following:
1. The issue of determining whether certain secondary uses are compatible or
secondary to farming operations;
2. Some examples of secondary use operations within Clarington;
3. A review of the current provincial, regional, and municipal policies related to
secondary uses;
4. A review of other Ontario municipal official plan and-zoning policies that are related
to secondary uses;
5. A discussion of the concepts of `compatibility' and `value- adding', and;
14 th
Agricultural Advisory Committee of Clarington June 14, 2012
6. A review of the methods for either measuring or controlling the scale and product mix
of farm markets and other secondary uses.
Following this presentation comments /concerns that committee members had regarding impacts
that secondary uses, and other potential uses, have on their ability to farm were discussed.
Within this, it became clear that secondary uses are not in fact the primary concern that
agricultural operators have on their ability to farm. Rather, neighbours and other nearby new
residents often complain about either the noise or smells that are a normal part of agricultural
operations. These complaints can have a serious and lasting impact on the ability of farmers to
carry on their operations, many of which have been conducting the activity for years or decades
before the new residents /neighbors appeared and are considered a normal part of a -farm
operation. It was also discussed that farms should be required to be viable farming operations if
secondary uses are occurring on site. This would ensure that agricultural production remains
the primary use within agriculturally- designated areas.
An information sheet on the Farming and Food Productions Act is attached as it is an important
background document to the preparation of what acceptable secondary uses are on agricultural
properties.
The Rural Discussion Paper being prepared by staff, and the proposed policy directions formed
as a result of the rural portion of Clarington's Official Plan review, will play a major role in
ensuring agricultural operators continue to be able to farm, without undue impact from
neighboring uses. Staff will compile all comments from this meeting, and use them as reference
in future policy formation.
Business Arising
Doors Open— Well attended over 300 at Knox Farm, not sure on Bowman farm, 250 at Hampton
Creamery, over 300 at OPG- Darlington.
Enfield Substation — Meeting held at Solina Hall on May 23`d, many were surprised at the scale
of the substation, access is being planned from Langmaid Road, many in the community would
like it from Townline. There will be another Public Information Centre in September.
Volunteer Recognition — Ted, Tom, Mary Ann, Eric and Brenda were all recognized for their
contributions to the Committee at the Municipality's event on May 23`d. They thanked the
committee for the nomination and were very pleased with the evening. Gary attended as Chair
of the Committee.
Correspondence and Council Referrals — Exotic Pet By -law — Adopted by Council with
exception for two pet pigs that already live in Clarington.
Liaison Reports
DAAC — No report
DRFA — Joined with Cattlemen's for BBQ, which was highly successful, they had over 300 in
attendance. Dr. Temple Grandin was the speaker and all were very impressed with her
message.
Agricultural Advisory Committee of Clarington June 14th, 2012
The format for the DRFA meetings is that the executive meet more often and then the general
membership meet periodically. Mary Ann is wondering if it might be better to have an executive
member on AACC to ensure that the information comes to the committee in a more timely
manner.
CBOT — The Region and local economic development officers organized a tour for OMAFRA
business development personnel. The tour included properties on Lake Road (as development
sites), Holburn and Algoma as examples of the businesses that are here and have facilities that
can be used. Tours were provided at Holburn by Dr. Stead and at Algoma by Kirk Kemp. After
the OMAFRA representatives left, Ken Knox spoke to the local economic development people
about the opportunities in the agricultural sector for economic development.
CBOT is moving into the Balmoral, looking forward to having more space and being in the
downtown location. They hope to be in the new space by mid -July.
Golf Tournament is next week.
Other Business
Wind Farm - The Environmental Assessment is underway for the wind farm proposed for the
Newtonville area, 3 turbines on Lancaster Road just north of Lakeshore and one on Elliott just
south of the first Concession. If a newer more efficient turbine is used they may go to a fifth
tower which is proposed for Elliott Road. There will be another public session at some time in
the future.
Port Granby — the work on reconstruction of Elliott Road has begun. Works on the site will
begin in the summer. The link between the existing site and the site north of the Lakeshore
Road will be in a culvert under the road so as not to disrupt traffic on Lakeshore.
CLOCA - Concern expressed regarding the information obtained from CLOCA about tile
draining that has changed due to Provincially Significant Wetlands. Farmers are making
business decisions to purchase property based on information received which then is being
changed as time goes along (in this case within 6 months). This is troubling and worrisome, the
CA should be able to provide more accurate information.
By -law Enforcement — question about after hours enforcement, particularly on Solina Road
adjacent to the park where it is signed no parking.
Grass Cutting — roadside grass cutting has started, the Bloor /Holt intersection needs to be cut.
Future Agendas
August Meeting — suggestion of CLOCA about the drainage
October Meeting — suggestions?
John Cartwright moved to adjourn.
CARRIED
Next Meeting July 12th, 2012 Susan Todd and Don Lovisa from Durham College will be in
attendance. They will provide a 20 minute presentation on what is currently offered at College
with links to agriculture.
Agricultural Advisory Committee of Clarington June 14th, 2012
• A
A A • A I Z Mal
H W. Fraser and F. Desir
(Replaces Factsheet The Farming and Food Production Protection Act (FFPPA) and Nuisance Complaints, Order No. 03 -113)
INTRODUCTION
Rural Ontario is changing. Farms are increasing in size
and complexity, and fewer people living in rural areas are
fanners. In 2001, farmers made up only 1.7% of
Ontario's total population of 11.4 million people, and
only 10% of the rural population. That is, only about 1 in
10 people living in rural Ontario actually farms, and the
number of farmers is dropping.
Urban residents are moving to towns and villages, rural
routes and concession roads, drawn by the quality of life
in rural Ontario. They value the tranquility, the sense of
community and the lifestyle.
Farmers appreciate their lifestyles as well, but they also see
rural Ontario as a place of business, where the agri -food
industry provides their livelihoods and contributes $25
billion a year to the provincial economy.
As in many areas where industry and residences are
located side -by -side, conflicts about the way business is
carried out sometimes arise between farmers and their
neighbours. Not surprisingly, nuisance complaints
sometimes come from farmers themselves.
To ensure that the rights of all rural Ontario residents are
respected, the Ontario government passed Bill 146, the
Farming and Food Production Protection Act (FFPPA),
in May 1998.
CONSULTATION PROCESS
Before drafting the legislation, the Ontario Ministry of
Agriculture and Food consulted widely with rural
residents. Eight regional meetings drew close to 1,000
farmers, rural landowners and municipal leaders.
Representatives of Ontario's agricultural community said
that to conduct their business, they needed to be
protected from complaints and nuisance lawsuits
regarding normal farming practices. They said that the
existing Farm Practices Protection Act, 1988 was out -of-
date and inadequate.
Rural, non -farm residents felt that fanning operations
needed to be more clearly defined. They said that farming
practices should be better explained to create a better
understanding of the types of disturbances that stem from
them, such as odours or noise. They wanted the Farm
Practices Board, which held hearings on nuisance
complaints, to be more representative of rural Ontario.
Rural municipal leaders, who often deal with conflicting
interests, said that clearer definitions and greater
understanding would better meet the needs of all rural
residents.
MAIN THEMES OF THE FFPPA, 1998
There are two main themes in the FFPPA.
Farmers are protected from nuisance complaints made
by neighbours, provided they are following normal
farm practices.
No municipal by-law applies to restrict a normal farm
practice carried on as part of an agricultural operation.
Bringing the Resources of the World to Rural Ontario
WHY AGRICULTURE NEEDS THE FFPPA any other agricultural activity prescribed by the
In its preamble, the FFPPA outlines the reasons why this minister conducted on, in or over agricultural land,
legislation is important.
"It is desirable to conserve, protect and encourage the
development and improvement of agricultural lands for the
production of food, fibre and other agricultural or
horticultural products. Agricultural activities may include
intensive operations that may cause discomfort and
inconveniences to those on adjacent lands. Because of the
pressures exerted on the agricultural community, it is
increasingly difficult for agricultural owners and operators to
effectively produce food, fibre and other agricultural or
horticultural products. It is in the Provincial interest that in
agricultural areas, agricultural uses and normal farm
practices be promoted and protected in a way that balances
the needs of the agricultural community with provincial
health, safety and environmental concerns."
DEFINITION OF AN AGRICULTURAL
OPERATION
The FFPPA broadened the definition of an agricultural
operation to an:
"agricultural, aquacultural, horticultural or silvicultural
operation that is carried on in the expectation of gain or
reward ".
Examples listed in the Act include:
draining, irrigating or cultivating land
growing, producing or raising
- livestock, poultry and ratites
- fur- bearing animals
- bees
- cultured fish
- deer and elk
- game animals and birds, or
- any additional animals, birds or fish prescribed by
the minister
the production of agricultural crops, greenhouse crops,
maple syrup, mushrooms, nursery stock, tobacco, tree
and turf grass, and any additional agricultural crops
prescribed by the minister
the production of eggs, cream and milk
the operation of agricultural machinery and
equipment
• the application of fertilizers, soil conditioners and
pesticides
• ground and aerial spraying
• the storage, handling or use of organic wastes for farm
purposes
• the processing by a farmer of the products produced
primarily from the farmer's agricultural operation
• activities that are a necessary but ancillary part of an
agricultural operation such as the movement of
transport vehicles for the purposes of the agricultural
operation, and
WHAT IS NORMAL FARM PRACTICE?
The Act defines a normal farm practice as one which:
"(a) is conducted in a manner consistent with proper and
acceptable customs and standards, as established and
followed by similar agricultural operations under similar
circumstances, or
"(b) makes use of innovative technology in a manner
consistent with proper advanced farm management
practices ".
Some believe normal farm practice means `customarily' or
`commonly done'. However, just because something is
commonly done, does not make it normal. The real
question is, `Would a farmer with average, to above
average, management skills use this same practice on
his/her farm under the same circumstances ?'
What is normal, or not, varies depending on location,
type of farm, method of operation, and timing of the farm
practice. Normal is site specific for a given set of
circumstances, and may change over time.
Under the Nutrient Management Act, 2002 (NMA) any
practice that is consistent with a regulation made under
the NMA is a normal farm practice. Similarly, any
practice, which is inconsistent with the NMA regulation,
is not a normal farm practice.
NORMAL FARM PRACTICES PROTECTION
BOARD (NFPPB)
The FFPPA established the Normal Farm Practices
Protection Board (NFPPB) to hear from parties involved
in formal complaints that cannot be resolved through
mediation efforts. In other words, holding a hearing with
the NFPPB is to be used as a last resort. The NFPPB then
conducts a hearing to determine if the disturbance causing
the complaint results from a normal farm practice.
The very existence of the board aids in resolving nuisance
issues. For those issues that cannot be resolved through
local mediation, the board provides a less expensive and
quicker forum for complaint resolution than the courts.
In coming to a decision, the NFPPB hears from the
parties involved and considers the relevant sections in the
Act. The NFPPB:
"may appoint one or more persons having technical or
special knowledge of any matter before the Board to assist
it in any capacity in respect of that matter".
`Experts' must be summonsed by the NFPPB to ensure
that they appear at a hearing. Each affected party can also
call witnesses to speak on their behalf. The affected parties
and experts may offer their opinions about whether a
particular farm practice is normal. However, only the
NFPPB can render a legal decision concerning a normal
farm practice for that location; farm type, method of
operation, and timing of farm practice.
For example, consider a hearing about noise from
equipment used to scare birds away from vineyards. The
NFPPB might decide that it was normal to use this
equipment:
• in a location where few, if any, neighbours lived
nearby, but not normal if there were many residences
nearby
• in a vineyard in the Region of Niagara, but not normal
if used to scare coyotes from sheep pastures in Bruce
County
• with a method of operation using automatic shutoff
switches, but not normal using manual shutoff switches
• when bird pressure was greatest during the timing of
early morning and late afternoon, but not normal
during the middle of the day during hot weather when
birds eat less frequently.
Decisions by the NFPPB must be consistent with any
directives, guidelines or policy statements issued by the
Minister of Agriculture and Food in relation to
agricultural operations or normal farm practices.
The NFPPB consists of at least 5 members appointed by
the minister, The minister also appoints the chair and
vice - chair. NFPPB members serve for 3 years, but can be
re- appointed for a maximum of 3 more. Members include
respected farm peers from across the province, engaged in
many types of farming. The chair or vice -chair plus
2 other members constitute a panel for hearings. The
board tries to hold its hearings in the counties or regions
where the cases originate. To avoid conflict of interest,
panel members for a particular hearing are always selected
from geographic areas away from the case.
SEVEN NUISANCES OUTLINED IN THE FFPPA
The new legislation added light, vibration, smoke and flies
to the previous list of noise, odour and dust as disturbances
for which farmers are not liable, provided these
disturbances result from normal farm practices.
The bulls of farm nuisance complaints are about odours
emanating from manure handling and storage. However,
examples of other nuisance complaints might include:
• light from greenhouses at night, or farm equipment
used at night
• vibration from trucks, fans, or boilers
• smoke from burning tree prunings, or other organic
wastes
• flies from manure, or spilled feed
• noise from crop drying fans, or irrigation pumps, and
• dust from field tillage equipment, or truck traffic.
Nuisance issues do not include activities that could be
harmful or dangerous to people or the environment.
These activities are covered under other legislation.
BY -LAW ISSUES
The FFPPA states that "No municipal by -law applies to
restrict a normal farm practice carried on as a part of an
agricultural operation. " A farmer who feels that a
municipal by-law is restricting his /her normal farm
practice may apply to the board for a hearing. The board
will determine if the practice restricted by the by -law is a
normal farm practice. If it is, then, under the FFPPA, the
by -law does not apply to that practice at that location.
The board cannot strike down the by -law. It can only rule
on whether or not the practice under consideration is a
normal farm practice, at that location and under those
particular circumstances.
A farmer who is planning to engage in a normal farm
practice restricted by a municipal by -law can also use the
legislation. For the board to hear his /her case, the farmer
would have to prove that he /she is planning to implement
the normal farm practice.
When a hearing is to be held, anyone who owns property
within 120 m of the site of the farm practice is entitled to
be notified of the hearing and to participate in it. This
applies only in by-law cases.
WHAT THE FFPPA DOES NOT DO
The FFPPA is intended to ensure that farmers can carry
out normal farm practices knowing that there is
legislation to protect them against nuisance complaints. It
does not mean that they will not get complaints. It also
does not give farmers the right to pollute, or to violate
the:
• Environmental Protection Act
• Pesticides Act
• Ontario Water Resources Act.
The FFPPA has sometimes been incorrectly referred to as
the `Right to Farm Act'. This gives the connotation that
farmers can do whatever they wish on their own property,
regardless of the consequences. This is not the case.
Farmers, are protected from liability concerning a nuisance
only when the activity causing the nuisance is a normal
farm practice. At the same time, this legislation does not
prevent anyone from pursuing an injunction against a
farmer charged under another Act,
WHAT TO DO WHEN A NUISANCE CONFLICT
ARISES
When a neighbour is bothered by any of the 7 nuisances
under the FFPPA, he or she should first try resolving the
matter by speaking with the farmer believed to be creating
the nuisance, This helps open up the lines of
communication, Many complaints are resolved this way.
However, if the complaint is not resolved, neighbours or
farmers can seek assistance from the local Municipal
Agricultural Advisory Committee or the municipality. If
further mediation is still needed, neighbours or farmers
can call OMAF's Agricultural Information Contact
Centre at 1- 877- 424 -1300. Staff will arrange for the most
appropriate OMAF agricultural engineer to contact the
parties and facilitate the conflict resolution process, with
the goal of avoiding a hearing, The OMAF engineers will
work with the parties to address contentious issues before
they escalate. Where necessary, they may call upon other
experts with knowledge of agriculture issues. This process
has proven to be very successful in resolving conflicts
about nuisances. Over 98% of all such nuisance conflicts
are resolved this way in Ontario,
Only after the mediation process has been tried will a case
be accepted for a hearing by the Normal Farm Practices
Protection Board.
WHAT TO DO WHEN A BY -LAW CONFLICT
ARISES
A fraction of one per cent of the complaints received by
OMAF involves municipal by -laws. This is because there
is usually much consultation between municipalities and
OMAF when by -laws are being developed. Since any
related conflicts involve contravention of a by -law, there is
generally little room for negotiation or mediation.
Farmers or municipalities involved in by -law conflicts
should call OMAF's Agricultural Information Contact
Centre and OMAF's conflict resolution process will be
initiated. If not resolved, the case may then proceed to the
Board for a hearing,
HOW TO APPLY FOR A HEARING OF THE
NFPPB
Once all other voluntary or mediated efforts have failed,
an applicant may make a formal application to the
NFPPB.
Applications for nuisance complaints must state:
the name, street and mailing address of the applicant
(neighbour who is complaining about a nuisance and
making the request for a hearing), including a
telephone number where they can be reached during
normal office hours
the name, street and mailing address of the respondent
(farmer alleged to be creating the nuisance) and the
location of his or her operation
the nature of the complaint, including; date(s) of
complaint(s); pictures if they are helpful; how the
nuisance affects the applicant; and what authorities
have been involved in trying to resolve the issue.
Applications for by -law complaints must include:
• a'copy of the by -law in question
• the by -law number, the date it was passed, the name of
the municipality that passed it and the address of the
municipal, office
• a description of the practice to be reviewed; and
• the name and address of the applicant.
In short, the more information the applicant can supply,
the better. The NFPPB makes decisions based only on
what it hears from each of the parties involved at the
hearing. Information in the application is extremely
important, since the NFPPB may refuse to hear an
application if it is considered to be trivial, frivolous,
vexatious, not made in good faith, or if it appears that the
applicant has insufficient personal interest in the subject
matter.
Once the NFPPB decides to hold a hearing, a date and
location is chosen. It can be difficult to choose a suitable
date, since it must fit the schedules of the NFPPB, the
applicant, the farmer, any persons having technical or
special knowledge of any matter in the hearing that may
be testifying, and any lawyers that may be present for
either party.
Forward all applications to the:
Secretary
Normal Farm Practices Protection Board
Ontario Ministry of Agriculture, Food & Rural Affairs
1 Stone Road West, 3d Floor
Guelph, ON N1G 4Y2
WHAT TO EXPECT AT A HEARING,
Applicants and respondents ( "parties ") should be aware of
the following before attending a hearing.
• A hearing is not as formal as a court proceeding, but
still very structured; the parties and audience should
remain courteous and respectful at all times.
• For the convenience of the parties, hearings usually
take place in local municipal buildings.
Hearings can be attended by anyone, but only those
affected, or those invited to give testimony, are
allowed to speak.
Lawyers are not necessary at hearings, but participants
may decide that legal representation would be
worthwhile, depending on the nature of their case.
Each party sits at a table facing the Board. As witnesses
are called to testify, they sit at a separate table.
Attendance usually ranges from as few as 10 to several
hundred people, including the board panel, the
parties, witnesses, interested neighbours and members
of the general public.
If the applicant or respondent wishes to ensure experts
attend to speak on their behalf, they can ask the board
to have the(se) expert(s) summonsed. This must be
done far in advance of the hearing date.
Board hearings range in complexity and there is no
fixed length of time to complete a hearing. However,
it usually takes a minimum of one -half day to as many
as 5 days or more.
• Hearings are normally held in council chambers, but
they can be held in big community halls if large
audiences are expected.
• As letters, pictures, aerial photos and other items are
referred to in the hearing, they become submitted as
articles of evidence for consideration by the board, and
are not returned to the people who brought them.
• The board will not consider complaints about
problems other than the 7 nuisances and the by-law
issues outlined in the FFPPA, because it does not have
jurisdiction over other matters.
The sequence of events in the hearing is normally
outlined by the chair of the hearing panel at the outset of
the hearing.
The applicant outlines his /her version of events, why
he /she believes he /she is aggrieved. This is followed by
a cross - examination by the respondent, and questions
from the board. Those invited or summonsed to speak
on behalf of the applicant then give their testimony,
are cross - examined, then questioned by the board.
The respondent outlines his /her version of events
followed by a cross - examination by the applicant, and
questions from the board. Those invited or
summonsed to speak on behalf of the respondent then
give their testimony, are cross - examined, then
questioned by the board.
Experts summonsed by the board to attend the hearing
outline their expertise on the topic, and answer
questions from the board, the applicant and the
respondent.
• The applicant then summarizes his /her case.
• The respondent then summarizes his /her case.
This completes the hearing and it is adjourned. The
board panel then deliberates to arrive at a decision.
If a dispute has continued for a long period, the applicant
and respondent may not be on speaking terms. The
hearing might be the first time they have been in the same
room for a long period. It can be uncomfortable for them.
However, hearings often become a `healing session', and a
chance to finally air both of their concerns on the issue.
Often, concerns about farm practices arise from a
misunderstanding or a lack of communication.
Comments such as, `I didn't know that', or `Why didn't
you tell me first', or `I just want you to understand that
the odour bothers me', are commonly heard at hearings.
That is why OMAF continues to work with farm
organizations and rural municipalities to increase
awareness of the realities of rural living, and why OMAF's
agricultural engineers offer abatement, conciliation and
mediation services for nuisance and by-law complaints.
THE DECISION OF THE NFPP13
The NFPPB has 3 options available to it after a hearing.
In a nuisance case the board shall:
dismiss the application if it is of the opinion that the
disturbance results from a normal farm practice
order the farmer to cease the practice causing the
disturbance, if it is not a normal farm practice, or
order the farmer to modify the practice in the manner
set out in the order so as to be consistent with normal
farm practice.
If the board rules that the practice causing the disturbance
is a normal farm practice, the farmer is free to continue
the practice under the protection of the Act. The board
will not entertain further complaints unless circumstances
have changed appreciably.
In a by -law complaint, the board may rule that the
practice in question is a normal farm practice, is not a
normal farm practice, or that it will be a normal farm
practice if the farmer makes specific modifications.
The decision is issued in written form, with reasons
explaining why the board decided the way it did. It
normally takes 4 -6 weeks after a hearing for the decision
to be issued. This is quick compared to the court system.
Under the Act, any party to a hearing may appeal an
order or a decision of the board, on any question of fact,
law or jurisdiction. The appeal must be made to the
divisional court of the Superior Court of Justice, within
30 days of the date of the order or decision.
ENFORCEMENT
Like other regulatory agencies, NFPPB orders and
decisions are enforced in the same way as court decisions.
The procedure for enforcement is established by the
Statutory Powers Procedure Act, which governs agencies,
boards and commissions of the provincial government.
First, one of the parties or the board must file a certified
copy of the decision or order with the Superior Court of
Justice itself. The decision or order then becomes a
decision or order of the court, and is enforceable as such.
The party seeking enforcement would apply to the court
at the court offices.
FURTHER INFORMATION
For more information on solving nuisance complaints,
pick up a copy of the following ONTAF Factsheets, or visit
our web site at: www.omaf.gov.on.ca.
03 -111, Odour Control of Livestock and Poultry
98 -035, Bird Control on Grape and Tender Fruit Farms
This Factsheet was written by Hugh W. Fraser, MSc, P.Eng.,
an agricultural engineer with OMAF at Vineland, who has
given testimony at 6 board hearings, and Finbar Desir,
P.Eng., an agricultural engineer with OMAF and acting
secretary to the board. This Factsheet was reviewed by:
George Garland, P.Eng., OMAF, Guelph
Robert P. Stone, P.Eng., OMAF, Brighton
Robert Stephens, LLB., Chair, NFPPB.
I -2
Draft minutes'— Not yet approved by Committee
NOTES OF MEETING OF
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
HELD TUESDAY JUNE 129 2012
7:OOPM
Present: (Voting) Karin Murphy Suzanne Land
Jim Cleland Geoff James
Michael Goleski Bonnie Seto
Staff Present: Peter Windolf
Regrets: Councillor Corinna Traill Tim Lizotte
Brian Reid (Chair) Pat Mulcahy
Melanie McArthur
Absent: Warren May — MNR Greg Wells — GRCA
1. Announcements
In the absence of the Chair and Vice Chair, Peter Windolf chaired the beginning of the
meeting and informed the committee that Clayton Morgan had resigned and that Suzanne
Land was appointed to the SWNA Management Advisory Committee at the June 4
meeting of Council.
Suzanne Land was introduced to the committee and explained that she is a native of
Bowmanville who moved back to the area 7 years ago. She regularly visits the SWNA.
She is an accountant at UOIT.
With Clayton Morgan's resignation the position of Vice Chair was vacant. Jim Cleland
nominated Karin Murphy for the position of Vice Chair. There were no other
nominations. Karin Murphy agreed to stand and was elected unanimously. Karin Murphy
chaired the remainder of the meeting.
2
2. Agenda
Acceptance of Agenda
MOVED by Geoff James, seconded by Michael Goleski
THAT the agenda for June 12, 2012 be accepted.
CARRIED
2. Minutes of May 8, 2012
Approval of Minutes
MOVED by Bonnie Seto, seconded by Jim Cleland
THAT the minutes of May 8, 2012 be approved.
CARRIED
4. Updates
Spring_ planting project
On Saturday May 12 several committee members and some other volunteers planted 30
trees along the west side of Toronto Street and along the Waterfront Trail (10 potted
coniferous trees and 20 bare root deciduous trees).
Several committee members also met on a separate date to mulch around the base of
existing trees in the Foster Meadow.
SWNA User /Traffic Survey drop box
Peter Windolf brought a sample of the plastic document pockets that would be mounted
on the SWNA Kiosks as survey form dispensers-and drop boxes. There would be 3
separate pockets. One pocket for the survey form, another for completed survey forms
and a third pocket for re- usable laminated maps that would help people take a self guided
tour of the SWNA.
The document pockets are made of a hard but flexible plastic that is advertised as
"unbreakable ". The pockets will need to be mounted to a backing board before being
installed on the kiosks. It was recommended that the Wilmot Woodworkers Club might
be able to provide assistance. ,
The committee discussed the type of drop box that should be used. While the committee
liked the transparency of the plastic document pockets there was concern that the
document pockets would be exposed to rain. It was suggested that a protective top could
be added to the backing board to try to keep the pockets dry.
Both the User Survey form and the Traffic Survey form have been revised and are ready
for use. Once the drop boxes are installed the User Survey can be left on site. Users will
have the option of returning the form by e -mail or by depositing it in a designated pocket
3
on the kiosk. Committee members would need to check the kiosks on a regular basis for
completed surveys.
Trail Markers
At previous, meetings the committee requested additional round markers be ordered. After
investigating various materials and methods fifty 4" diameter aluminum SWNA markers
have been ordered. These markers will be used to. identify the SWNA along its perimeter
or to marls a trail route.
Molok Garbage Receptacles
Two Moloks (one at each parking lot) have now been installed. They are 5m3 capacity
and only need to be emptied a few times per year. This should eliminate the problem of
trash being left in the parking lots when the 45 gallon garbage cans are removed for the
winter.
5. Other Business
Barbed wire removal
Some members expressed concern that remnant farm fences and barbed wire still exist at
the SWNA. The committee discussed the merits of removing it and decided that it could
be a future project undertaken by the committee.
Re- routing trail at bluff
The wood chip trail leading down to the barrier beach has been impacted by erosion. This
trail was re- constructed with the assistance of the MNR Rangers 3 or 4 years ago. If re-
constructed too close to the bluff it would continue to erode. A possible solution would
be to relocate the barrier beach access trail much farther north, perhaps as far north as the
viewing platform. In the interim the committee felt that a warning sign should be
installed.
Warning Steep Bluff signs
Additional signage to warn trail users of steep drops was suggested at two locations. The
SWNA already has signs along the bluff to warn users not to approach the edge. The
same sign could be used where the wood chip trail leads down to the barrier beach and
where the Lake Meadow Trail comes close to the steep creek bank. Peter Windolf will
request that Operations order and install these signs.
New Trails
The committee discussed the merits of installing new trails on the Toronto Street side of
the SWNA. One potential location was along the north side of the old apple orchard from
Toronto Street connecting to the Waterfront Trail. This route could offer a different
option to hikers and birders. Depending on the surface type this trail could possibly be
constructed by the SWNA committee or with the assistance of an outside service club. It
will be discussed again at a future meeting.
M
6. Motion to Adjourn
MOVED by Suzanne Land
THAT the meeting be adjourned.
CARRIED
Adjournment: 8:00 P.M.
Next Meeting: Tuesday August 14, 7:00 PM
Notes prepared by P. Windolf
CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
June 19th, 2012
MEMBERS PRESENT:
Karin Murphy Angela Tibbles
Councillor Hooper . Tracey Ali
Allan Kirby
Ex- officio: Ruth Goff
REGRETS: David Reesor, Karina,
STAFF: Faye Langmaid, Kevin
Angela welcomed all to the meeti
r* r
ADOPTION OF MIN.UZES
12.20
THAT
BUSINESS
ED"
Bonnie Seto
A, w Kozak (7:40)
nded by Tracey Ali
X12 be accepted with the
of the close at $4431.58.
I -3
156 Church Stree iti , or the Region to respond to the draft by -law so that
agreement on all tural features to be listed can be addressed. Faye has
been informed by the Rn that they should be able to respond by mid -July or August.
5290 Main Street - Karina will follow up and meet with the property owner.
30 Silver Street, Bowmanville - Work is proceeding on this building, the owner will be
receiving CIP grants.
1
Kemp family, 3187 Middle Road - Mrs. Kemp has informed the committee that she
does not wish to proceed with designation.
Knox family, 6325 Enfield Road - Research done for Doors Open can be expanded and
write up prepared for review with owner.
Plagues — alternate material was examined. It would be worthwhile getting one made
from the alternate material to determine the exact look. An advantage of the alternate
material would be the lighter weight (ease of installatiod also the much lower cost
(1/5 the cost of bronze). Faye will follow up. fi
REPORTS from OTHER COMMITTEES
Bowmanville CIP: No report, next meetin , ., w uly.
Orono CIP: Refresh recommendations were add; e
group and many of the BIA mern rsp June 13
W1
that are to be carried forward; th pUron B� is fol
suggestion. Other items are bema addres witl-
(e.g. Region, MTO,
having the Refreshh
eyes to many of they
e�aJto ss and
ed ous it has k
iestionsfhat alre
Newcastle CIP The NeA
how to prooceed with recom
ACO — Clanngton Branch
and Knox Farri ,over 260 e
house, 120 Enfield .Church,
worked at the differont,,vent
about heritage designatiaon.
ns.
at a meeting oe CIP liaison
There is consensus on the items
up on the public washroom
th ious agencies responsible
ie s p felt it was very useful
=diffe1etperspective, viewed with fresh
re cont ed in the CIP.
grtpare meeting on June 21st to review
ors O \qp 2012 was very successful. Over 300 at OPG
e
mpton Creamery, 170 at Bowman's, 150 at Ben Lett
�t Carriage Baptist Church. A number of members
There were display panels and brochures available
the website.
NVDHS: Celebrating 30 years, very nice article in the Orono Times on the history of the
organization, why it formed up and its successes over time.
Museum: Looking at a fundraiser in October, possibly a corn roast. Possibility of the
CHC participating with Museum and offering walking tours of the area as part of the
event was discussed. The write up for a walking tour can be pulled from the work the
Rotary Club has been doing with Charles Taws and Planning Services for their
celebration this fall.
2
FINANCIAL REPORT
Opening balance
interest
close
$4,431.54
April 25
0.04
April 30
$4,431.58
May 25
12.21 Moved by Allan Kirby, seconded by Ron Hooper
THAT the financial report be revived.
21:: _
CORRESPONDENCE and COUNCIL RE
Distributed article from June 13 2012 Novae Ris re a
By -law that Brampton they recently passed. The ,"P�ro�
Clarington applies to designated ���it a buildings t►
Municipal Law Enforcement to woren� escalating
Affik
are very few designated buildings th aV ropE
there are buildings that �ya some his vo *cal mgr , t
municipal
register.
p ,d.
CHO Newsletter d
available formanuot
An el "tyormed grog
g I
Open Spy Parks an
Bonnie vol�l to do
and Allan at N, °CIS rep.
PROJECT REPO
0
Standards
erty- ''Standards w for
1'already includes ovisions for
,gale to secure buildings. There
K,standards, orders, typically
ar esignated or on the
d to rnrrnbers Mg;zine "Heritage Matters" from OHT
Ii#
eT tation to rhE June 26th Stakeholders meeting for the
g
Is PdR,Weview of the Official Plan. AngE;la cannot attend;
bmn behalf the Committee. Tracey is invited as ACO rep
Heritage Inventory
David and Karin are finished the general inventory, they have just finished off Orono.
Karin related a storey regarding the barn on Piggot Lane. Karin and David took pictures
of a number of barns and other historical structures. Faye /Kevin will review photos and
pull together a display of Clarington barns as an additional panel to those that were
created for Doors Open (they can be used for heritage week).
3
Website — Will be adding walking tours, heritage cemeteries, and other heritage aspects
as time permits. We have had very positive feedback from a number of sources.
NEW BUSINESS
Heritage Week Event — Letter was sent out to a number of organizations. Angela has
had responses from 9 of them that would like to be involved or willing to do events in
conjunction with heritage week. Aim for a meeting in late July, early August with the
interested groups. A subcommittee of Angela, Ron, n, Tracey, and Karin was
formed. Angela will contact Tenzin to see if he will sees well.
Veridian poles on the western end of Bowmanvilk T01 - profit groups, they can be
used by the CHC. The estimate received for the banner is 08 for one and
$959.15 for two, taxes extra, supply only. Sizes i "s 30 X 300 , on 300 sides,
grommets eve 2 feet white material 18 0 �
g every �mgle sided, webbi ound edges.
There was general discussion regarding whether there were places f s anners in
Orono and Newcastle, Orono ha, ga location, New astle;does not but � nclear who
owns the location for Orono and ,,"0 have the banner installed. The message on the
banner is going to be generic (no dls��. hort sothtit.maximum effect of the
n
message occurs, Verdian will be con � cted�t e if the r�ogo should be included for
the Bowmanville loc tipnr mce the in %P P th a er at no fee.
12.22 M' by Anw Koza�se onded by Allan Kirby
rr
THAT a banner says �CelebVate Heritage'Week" be purchased for Bowmanville
r
And should Orono wish C ta e�a�betha econd banner be purchased, as well.
1"
"CARRI D"
Octagon House,,— has a new',gwner, tfiey have applied for and will be receiving a CIP
grant to replac&'*h.Qb and tube'vviring. The plan on doing additional work in future years
which may require approval of heritage committee given the features listed in the
t�
designation, discussi'a� to date has included window replacement in character with the
existing opening and pattern of windows. The only feature mentioned on the interior in
the designation was the central staircase.
Walbridge House — has a new owner, 5" generation descendant of the Walbridge
family. They plan on doing work and are interested in the Newcastle CIP grants. Faye
will be visiting the home with the family in the next few days, given it has been vacant
for 5 -7 years and used as a contractors office and model home it will be interesting to
see how well it has survived. The owners are working with some knowledgeable
contractors that have expertise in heritage restorations.
M
Annual letter to Designated Properties — A letter to designated properties on an annual
basis was considered a good idea, as a subtle reminder to owner of the designation. It
was suggested that the letter go out in advance of Heritage Week (early Feb) thanking
owners for their contribution to preservation of heritage resources in Clarington,
notifying the owners of Heritage Week events and also directing them to website.
Heritage Tax Relief and Incentives — Kevin provided an overview on the information he
has been compiling (attached). Aft.
407, update on CHER's — Phase 1 (Brock Road
will now turn its attention to Phase 2 (Harmon
technical studies including the Cultural Heri
are complete they hope to meet with Cla
as October or November of this year. In CL
their committee has been very active in as
suggested that it would be woiile having
committee attend the October
ny) has been awarded. MTO
Evaluatioff$
staff and CH
d focus on completing the
orts. Once the reports
ich could be as early
ssion with Osha heritage planner,
ng Mit with sal a , plans. It was
s staff and
Cam 30 — Vandalism has been sigh' '� ant; ME �
Camp g l gilding e been stripped of all their
metal, copper, this i o ° s
vandals t pe 11 4,pose king materials for profit.
The bones of the �idingS a till inta., fiver, huger they remain open to the
elements the grew rh deterio tion. P�i `. 'rty Standards and owner have worked on
an escalating scale of frvinCIAS ob ..secure l gill ings: using fencing cement blocking
openings 611= 11
Municipcip y.
involved !,;,>An
Board has bC
in July by Bo;
Minister mea
The
application f(
m submitted
rd,�but decisio
has responsibility
inister
des o d. re is concern for safety by owner and
cks on buildings are very discouraging for all
heal Designation to Historic Sites and Monuments
h, -
po�of Municipality and owner. It is to be addressed
oe rom Minister after review by Board. In this case
ivironment for Government of Canada as that is who
as part of Parks Canada portfolio.
Bowmanville Murals — Councillor Hooper informed the group there will be restoration
work on the murals over the summer by Todd Tremeer the original artist.
Andrew Kozak moved the meeting be adjourned.
Next meeting: Sept 18th at 7:00 p.m., 6:30 for Heritage Garden Tour at Newcastle
Community Hall and then meeting in the NVDHS room.
5
-- Financial Incentive Programs for, Designated Heritage Properties --
What they are:
• Are allowed under Section 39 of the Heritage Act, and Section 365 of the Municipal Act.
• There are two types of incentive programs for designated heritage properties:
1. Heritage Tax Relief Program:
• The amount of tax relief by the Municipality may be between 10 and 40%
• Requires that the owner enter into a heritage conservation agreement
(approximate cost is $500 and has to be registered on title)
• However, is no guarantee that funds given from tax relief are being applied to
improvements /restoration of heritage features
2. Heritage Grant Program:
o Is seen as better way to offset the cost associated with conserving and restoring
heritage features, similar to Community Improvement Plan grants
o Does not require that the owner enter into a heritage conservation agreement
o Can be .either a grant or an interest -free loan, for work on identified heritage -
significant features (to a specified maximum)
o Are generally more successful than tax rebate programs because the grants are
applied directly to heritage features, and thus see visible results in terms of
property restoration
Municipalities within Durham with an Incentive Program•
1. Ajax:
a. Has only had 3 properties participating in the program, with 25 properties eligible
b. Offers 10% tax relief, with no per - property cap
c. Estimated annual cost at inception was $3,284
d. Must apply annually
e. Heritage Conservation Easement is required on the property for participation
2. Whitby:
a. Program was increased from 10% to 40% relief, which resulted in applications increasing
significantly from previous years
b. Applies to residential, multi - residential, agricultural, commercial, and industrial properties
c. Estimated cost if all properties were to participate (at 40% relief level) is $76,411,
however, since only 25% of properties are expected to participate, cost is estimated at
$19,102 annually
d. Must apply annually
e. Heritage Conservation Easement is required on the property for participation
i. However, the Town has reduced the cost to apply for such an easement from
$500 to $100, which is seen as part of the reason more have applied
Oshawa:
a. Also has a maximum of 40% relief on taxes
b. In 2007 Oshawa recommended to implement a grant program, however, Council never
funded it and thus it was never created by staff
c. In 2011, Oshawa Council directed that a tax relief program (based on Whitby's program)
be created. This program is currently in its final stages of development
d. Oshawa has 3 privately owned properties that would be eligible for program though,
costs (while currently unknown), are expected to be low
Durham Reaion's Role:
The Region can match an existing Heritage Property Tax program that a municipality has
established. However, Durham has declined to match the existing programs because not all Durham
municipalities have implemented such a program, as such it would be treating taxpayers within each
local municipality inconsistently.
Clarinaton Council's Role:
Any program, whether Heritage Property Tax program or grants would have to be approved by
Council and funded as part of the budget process. Discussion with Finance and Treasurer is
needed once the types of costs and exposure that the Municipality may have are more fully
understood.
CRC's Discussion:
Committee members generally felt that grants would be more successful than Tax Relief program as
the results are more tangible and it appears to be easier to administrate. While "tax relief' is an
enticing concept to most residents it was not seen as a way of guaranteeing tangible results, for
example there is no mechanism to ensure the saving on the taxes go to the maintenance of the
heritage building. Tax Relief also is cumbersome given that residents would have to apply annually
and a conservation easement would be required.
Clarington's experience with the grant programs for the CIP's and seen good results and while the
recipient has to apply in advance and expend the funds upfront before being able to recover the
grant value from the Municipality, this provides some checks /balances that the work is carried out
and complies with what the intention was.
I -4
CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
March 7, 2012
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present: J. Witheridge, Chair
S. Laing
M. Morawetz
M. Speelman Viney
J. Cashin -Oster
B. Seto
P. Ford
Councillor J. Neal
Absent: M. Carlton
Regrets: Mayor A. Foster
G. Humes
Staff: Martha Rutherford Conrad, Executive Director
M. Horne, Recording Secretary
1. CALL TO ORDER
The meeting was called to order by the Chair at 7:00 p.m.
2. ADOPTION OF AGENDA
Moved by: Councillor Neal Seconded by: P. Ford
THAT the agenda be approved with the deletion of 7b Ad Hoc
Committee and the insertion of Executive Committee in its place.
MOTION CARRIED
3. ANNOUNCEMENTS
There were no announcements
4. APPROVAL OF FEBRUARY 8, 2012 BOARD MEETING
MINUTES
Moved by: Councillor Neal Seconded by: M. Speelman Viney
THAT the minutes of February 8, 2012 Board Meeting be approved with
the correction to item 4 "Approval of January 11, 2012 Board Meeting
Minutes" to "Approval of February 8, 2012 Board Meeting Minutes" and
in the first line, "THAT the minutes of January 11, 2012 Board Meeting
be approved............" to "THAT the minutes of February 8, 2012 Board
Meeting Minutes be approved.........."
MOTION CARRIED
7. COMMITTEE REPORTS
a) Finance:
Moved by: Councillor Neal Seconded by: B. Seto
THAT the Finance Report be accepted.
Discussion tools place on various projects and finances.
MOTION CARRIED
The meeting was passed to M. Speelman Viney
in order for the Chair to make the following motion:
Moved by: J. Witheridge Seconded by: S. Laing
THAT congratulations be given to the Executive Director on the thorough
and complete report submitted.
MOTION CARRIED
The Chair returned.
b) Executive Committee:
Some discussion took place regarding the re- organization of the
Committees on the Board.
Moved by: B. Seto. Seconded by: M. Speelman Viney
THAT the Board request that Council in considering appointments to the
Museum Board include a review of expertise and qualifications of the
applicants as specified by the Museum Board to meet the needs of the
Museum Board.
MOTION CARRIED
Moved by: J. Neal Seconded by: P. Ford
THAT the Board directs the Executive Director to update Section 3 and
Section 4 in the policies of the Clarington Museums and Archives to
reflect the Committee structure as documented in the Executive Director'r
Report 2012 -ED -01
MOTION CARRIED
c) Property Report:
Moved by: B. Seto Seconded by: M. Speelman Viney
THAT the Property Committee Report be'accepted.
MOTION CARRIED
8. Business Arising:
a) Distribution of Minutes to Board (S. Laing)
S. Laing advised the board members that the By -Law for the Board
requests distribution of minutes to the Council within 10 business days. A
previous motion in December 2011 minutes of the Clarington Museums
and Archives stipulated that minutes be sent to board members
within seven days after the meeting. S. Laing requested that this direction
be consistent.
Moved by S. Laing
Seconded by: M. Speelman Viney
THAT as per Section 3.5.6 of the Policy and Procedure Manual the
minutes of Board Meetings be sent to board members within ten
business days after the meeting.
MOTION CARRIED
b) Metal Tree for Recognition
The Executive Director produced a sample that has been selected
for the Recognition Tree that is to be permanently hung in the
museum in recognition of those people who have contributed outstanding
service to the museum. The Executive Director advised that the actual
product would be much larger than the sample and would cover the
whole large wall in the museum.
The Board of Directors approved the sample and it was agreed to
proceed with the metal tree within the established budget.
9. New Business:
B. Seto inquired after the vacancy on the Board.
Moved by: B. Seto Seconded by: M. Morawetz
THAT the Executive Director advise the Newcastle Village and District
Historical Society of their vacancy on the Clarington Museums and
Archives Board and encourage the Historical Society to fill this vacancy.
MOTION CARRIED
10. DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Board of Directors of the Clarington Museums
and Archives will be held on APRIL 11, 2012 at the Sarah Jane Heritage
Centre at 7:00 p.m.
11. ADJOURNMENT
Moved by: Councillor Neal
THAT the meeting adjourn at 9:00 p.m.
Minutes for the March 7, 2012 meeting of the Clarington Museums and Archives Board have
been accepted and approved on
Chair, Clarington Museums and Archives Board Executive Director, Clarington Museums and Archives
CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
April 11, 2012
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present: J. Witheridge, Chair
S. Laing
M. Morawetz
M. Speelman Viney
B. Seto
P. Ford
M. Carlton
G. Humes
Councillor J. Neal
Mayor A. Foster
Regrets: J. Cashin -Oster
Staff: Martha Rutherford Conrad, Executive Director
M. Horne, Recording Secretary
1. CALL TO ORDER
The meeting was called to order by the Chair at 7:04 p.m.
2. ADOPTION OF AGENDA
Moved by: B. Seto
Seconded by: Mayor Foster
THAT the agenda be approved with the addition of item 7c) — Ad Hoc
Oral Report, addition of 8b) — Election, addition 9d) — Economic Plan and
9e) St. Mary's Cement.
MOTION CARRIED
3. ANNOUNCEMENTS
There were no announcements.
4. APPROVAL OF MARCH 7, 2012 BOARD MEETING MINUTES
7.
Moved by: M. Speelman Viney Seconded by: P. Ford
THAT the minutes of March 7, 2012 Board Meeting be approved.
MOTION CARRIED
COMMITTEE REPORTS
a) Finance
Moved by: G. Humes Seconded by: M. Speelman Viney
THAT the Finance Chair Report be accepted.
MOTION CARRIED
Councillor Neal entered the meeting at 7:15 p.m.
b) Property
Moved by: B. Seto Seconded by: Mayor Foster
Discussion was held regarding 1) Museum Development Fund
included in the report and it was agreed that this should be
included in the Finance Report; and that item 2) Kirby Church
project be included in the May meeting of the Board of Directors.
MOTION CARRIED
c) Ad Hoc Committee
Verbal Report
Moved by: M. Speelman Viney Seconded by: Councillor Neal
THAT the Ad Hoc Committee be disbanded and the Executive Director be
directed to bring forward to the board Section 7.9.5 Professional
Development, Section 7. 10.1 Direct Financial Compensation and a policy
regarding out of range compensation.
MOTION CARRIED
8. a) Committee Policy Review
The Executive Director presented a policy review which contained the
revised committee structure. Copies of 'new sections of the Policy and
Procedures Manual were distributed to the board.
Moved by: M. Speelman Viney Seconded by: Mayor Foster
THAT the proposed new structure of officers will be a Chair, Vice Chair,
Treasurer, Fund Development Chair, and Property Management
Chair.
MOTION CARRIED
b) Election
Moved by: P. Ford Seconded by: Mayor Foster
THAT the Chair and Vice Chair positions remain held by the present
members of the Board of Directors.
Both members agreed to stand.
MOTION CARRIED
Moved by: Councillor Neal Seconded by: B. Seto
THAT Councillor J. Neal be nominated for the position of Fund
Development Chair.
No other person being nominated, Councillor J. Neal agreed to stand.
MOTION CARRIED
Moved by: S: Laing Seconded by: M. Speelman Viney
THAT G. Humes be nominated for the position of Treasurer.
No other person being nominated, G. Humes agreed to stand.
Moved by: B. Seto
MOTION CARRIED
Seconded by: S. Laing
THAT M. Morawetz be nominated for the position of Property
Management Chair.
No other person being nominated. M. Morawetz agreed to stand.
MOTION CARRIED
The Chair suggested that all positions on the committees of Fund
Development and Property Management be filled by voluntary members
of the board.
5. EXECUTIVE DIRECTOR'S REPORT
Moved by: Mayor Foster Seconded by: M. Carlton
THAT the Executive Director's Report be received.
MOTION CARRIED
Some discussion was held regarding the Executive Director providing peer
reviews for Young Canada Works applications.
6. CORRESPONDENCE
There was no correspondence.
9. a) Whitby Museum
The Executive Director advised the board that the Whitby Museum
has been having trouble operating for the past several years.
b) Federal Budget Impacts
The Executive Director advised the Board that while the Department of
Heritage had significant cuts with the federal budget, funding for
museums had been protected and there was no anticipated impact on our
plans for grant funding this year.
c) Digitization Project with CPL
The Executive Director presented a program that we as the museum
could partner with the Clarington Public Library to digitize all the
newspapers. A sample of this program was shown to the board.
It was pointed out that this program would open up much needed
storage space for the museum and therefore, the Executive Director asked
the Board for direction on whether this work could be included within the
scope of the Storage Management Project currently underway.
Moved by: Councillor Neal Seconded by: B. Seto
THAT this be deferred to the 2013 budget.
MOTION DEFEATED
Moved by: M. Speelman Viney Seconded by: Mayor Foster
11.
THAT this project be referred to Property Management.
d) Economic Plan
Moved by: Chair
MOTION CARRIED
Seconded by: Mayor Foster
THAT staff be asked to participate in suggestions for the economic plan.
MOTION CARRIED
Amendment to the Motion
Councillor Neal
Seconded by: Mayor Foster
THAT the Executive Director investigate a new benefit plan.
AMENDMENT CARRIED
e) St. Mary's Cement
Mayor Foster and M. Speelman Viney identified the potential of the fossil
collection from St. Mary's Cement for a future exhibit. The Executive
Director advised that the museum was aware of the collection and had
worked with St. Mary's Cement in the past with regards to the fossil
collection.
10. DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Board of Directors of the Clarington Museums
and Archives will be held on MAY 9, 2012 at the Sarah Jane Heritage
Centre at 7:00 p.m.
ADJOURNMENT
Moved by: Councillor Neal
THAT.the meeting adjourn at 9:05 p.m.
I -5
Clarina_ ton Older adult Association Board of Directors
Minutes of the Meetinq
Of Friday February 17th 2012
Voting members present:
Steve Coles, Josie Roberts, Irene Gourlay, Linda Duffie, Peggy Milliken, Malcolm
McCombe and Ron Hooper
Non voting members:
Angie Darlison, Skip Crosby and Angela Adams
Special Guests:
Joe Caruana Director of Community Services Municipality of Clarington
Tony Canella Director of Engineering Municipality of Clarington
Municipality of Clarington Staff:
Ron Albright, Sharon Meredith, Wendy Gorniak
1.0 Call to Order
Vice President Steve Coles called the meeting to order
2.0 Approval of the agenda
Motion to approve the agenda as presented
Moved by Linda Duffie Seconded by Josie Roberts
Carried
3.0 Community Services Department Presentation
Joe Caruana explained that those present needed some information to
add to their report to Council. They explained that they had met with the
Tennis Club and would meet next week with the Old Bowmanville
Neighbourhood
He requested answers to a number of questions to assist with the writing of their
report to Council slated for April 2nd 2012.
Questions Included:
1. Noting that the atmosphere at the Beech Centre is good and
appreciated by the members, do we have the necessary space to carry
on our programs, or is it necessary to use satellite locations?
2. What is our long term view of how we will function?
3. How many extra parking spaces do we currently need?
4. If there are to be more spaces, where are they to go?
5. If parking is not fixed, what?
6. What about on street parking?
7. How is our relationship with the Tennis Club?
8. Other than parking, what is our maximum capacity at the Centre?
9. How many staff /volunteer do you require to host an event for 220 people?
10. What if the Munucipality provided additional money so that we could
stop rentals altogether?
11. Are there any other suggestions that will help to solve the problem?
This ended the question and answer section.
4.0 Approval of the Minutes of the Meeting of Friday January 20th, 2012 &
January 26th 2012
Motion to approve the meeting minutes from January 20th and 26th 2012
Moved by Ron Hooper Seconded by Josie Roberts
Carried
5.0 Business Arising
5.1 Computer Lab upgrade approvals.
Motion to purchase 2 Acer Computers from Future Shop and 3 Lenovao
Computers from PC Computer Shop
Moved by Linda Duffie Seconded by Irene Gourlay
Carried
5.2 Banking Update
Angie has approached all the Banks in Bowmanville and the Credit Union
and will provide details at our next meeting.
6.0 Correspondence.
There was nothing to report.
7.0 Committee Reports
7.1 Presidents Report.
There was nothing to report.
7.2 Staff Report
There was nothing to report.
7.3 Fundraising Report
Angie thanked the committee for the $8000 that they have already raised
in 2012. Many events are being organized for 2012 and we will be looking
to the board for support in selling tickets, and attending as many as
possible. In January we hosted out largest Euchre Event ever with 56
tables.
It was also mentioned that we are now able to issue our own Tax
Receipts directly from the centre.
7.4 Nomination Committee Report (circulated by email)
Motion to approve the following slate of officers to run for the 2012/13
Board of Directors of the Clarington Older Adult Centre Board
James Boate
Gary Bray
Linda Duffie
Heather Griffin
John Hutchings
Elaine Spicer
Cathie Ward
Robert Windsor
Moved by Steve Coles _ Seconded by Josie Roberts
CARRIED
Motion to have the approved slate of officers invited to attend a brief
training session with the Executive Director as soon possible.
Moved by Steve Coles Seconded by Linda Duffie
CARRIED
7.5 Treasurers Report
A copy of the report has been circulated. We have not yet received our
grant from the Municipality but it should arrive in the near future. Also we
have not yet received a Federal Grant.
Motion to approve all reports as presented
Moved by Irene Gourlay Seconded by Ron Hooper
CARRIED
8.0 Other Business
8.1 It was suggested that visitors should be required to register there
presence in the Centre during all visits. Angie will speak to the front desk
in regards to this topic.
8.2 Staging: Our stage has been ordered and should arrive by the end of
the month. The Orono Town Hall Board will be picking up our old units to
use at there facility.
9.0 Adjournment
Motion to adjourn the meeting by Linda Duffie
Clarington Older Adult Association Board of Directors _
Minutes of the Meeting
Of Friday, March 16th 2012
Voting Members Present:
Don Welsh, Linda Duffie, Muriel Moynes, Irene Gourlay, Norma Evans, Peggy
Milliken, Malcolm McCombe, Adrian Foster, Ron Hooper
Non Viting Member Present: Angie Darlison
1.0 Call to Order
President Don Welsh called the meeting to order.
2.0 Approval of the Agenda.
MOTION to approve the Agenda with the addition of two items
MOVED by Peggy Milliken Seconded by Josie Roberts
CARRIED
3.0 MOTION to approve the Minutes of the Meeting of Friday February 17th
MOVED by Ron Hooper Seconded by Linda Duffie
CARRIED
4.0 Business arising from the previous meeting.
4.1 Banking Update.
It was agreed that this be settled at the next meeting with the new Board.
5.0 Correspondence
5.1 Municipality of Clarington re COACB Governing By Law
5.2 Municipality of Clarington re Amendment 77 to the Official Plan
5.3 Volunteer Recognition by the Municipality
MOTION that this also be left for the upcoming Board to deal with
MOVED by Steve Coles Seconded by Irene Gourlay
CARRIED
6.0 Committee Reports
6.1 Presidents Report.
Don stated that he wanted to thank the staff for the way that they had
handled the death of one of Eugene Dobbs on the premises. He stated
that they had done everything correctly. Angie had met with the
Emergency services personnel and the Lakeridge Health Hospital staff and
that though obviously a very sad event, it had been a useful learning
experience. Regarding the data that had been sent to the Community
Services Committee, Don thanked Angie for the work involved. He also
wondered if the list of questions that they had asked the Board of COAA
were also asked of our neighbours. The deadline for the report is 2nd April,
2012.
Adrian commented that if we have any concerns about this or in fact
other matters regarding Community Services Committee work, we should
deal with it face to face with .them.
Don also thanked the retiring Directors for their service.
6.2 Fundraising Report.
Muriel Moynes stated that there were 102 people present at the Lavender
Blue performance and that it was gratifying to see some from Marnwood
and Strathaven also there. There is a busy month ahead with the Murder
Mystery Plays starting April 1 l th in Orono. Next Saturday there is a Euchre
Extravaganza being held and folk.are advised to book early. On
Wednesday, 18th April, Scott Woods will return for another Fiddle
performance. As she will be retiring after the annual Meeting, she wished
to thank the Board for a rewarding experience, during which the
Committee had raised over $100.000. While on the subject of
volunteering, Angie reminded all present that there was a Dinner coming
up and over 200 were expected. Helpers would be needed.
6.3 Nominating Committee Report.
Steve Coles reported that eight people had expressed a willingness to sit
on the Board and that there would be five places to fill. Most of the
prospects would be with us a 10.30 for their interviews.
MOTION to accept this slate for membership voting at the Annual Meeting
MOVED by Steve Coles Seconded by Josie Roberts
CARRIED
It was suggested that we circulate photos of the slate before the meeting
as some members might not recognize the names.
MOTION to circulate photos and brief bios
Moved by Muriel Moynes Seconded by Norma Evans
CARRIED
6.4 Treasurers Report.
Linda Duffie asked for questions as the report had been previously e
mailed to Board Members. She explained that the Municipality Grant had
not yet been received but ws anticipated. Utilities will also be an in and
out figure
MOTION to accept the Treasurers Report
MOVED by Linda Duffie Seconded by Irene Gourlay
CARRIED
MOTION that all reports be accepted
MOVED by Steve Cole Seconded by Josie Roberts
Carried
7.0 Other Business.
7.1 COAA Staffing Update.
Angie reminded members that Stef Bernard resigned for personal reasons
on 281h March and that interviews have been held to select a
replacement. She was pleased to report that one has been selected and
will be introduced to the Board at a later date. She also stated that she
had been present at the UOIT students presentation and that their
Professor had given them an A. (The only group to achieve one) We are
to receive copies shortly. The stages have arrived and are a marked
improvement over the old one.
7.2 Annual General Meeting Planning- Friday March 23rd at 12 p.m.
MOTION to present the Budget and the Financial Statement to members
at the annual Meeting.
MOVED by Linda Duffie Seconded by Steve Coles
Carried
7.3 Municipal Golf Tournament.
Adrian suggested that local Business and the Municipality could be more
involved with the COAA to the advantage of COAA. We could have a
booth at this event and provide some volunteers also. It is to be held on
Thursday 12th July.
7.4 Date of the Board Meeting to elect the next Executive.
The meeting will be held on Friday 30 th March at 9.0 a.m.
7.5 Introduction of the Nominated board Members.
The names of the Nominated Members are Elaine Spicer, Robert Windsor,
Linda Duffie, John Hutchings, Gary Bray, Cathie Ward, James Boate and
Heather Griffin.
8.0 Adjournment.
Don Welsh adjourned the meeting at 10.55 a.m.
Clarington Older Adult Association Board of Director
Minutes of the Meeting of Friday, March 30th 2012
Voting Members Present:
Don Welsh, Linda Duffie Cathie Ward, Irene Gourlay, Norma Evans, Malcolm
McCombe, Elaine Spicer, John Hutchings, Steve Coles, Jim Boate, Gary Bray,
Josie Roberts
Non Voting Members: Angie Darlison, Skip Crosby
1.0 Call to Order.
President Don Welsh called the meeting to order
2.0 Approval of the Agenda.
MOTION to approve the Agenda as presented
Moved by Malcolm McCombe Seconded by Steve Coles
Carried
3.0 Business Arising
3.1 Board Training & Development
Don asked the new members if they thought that it would be appropriate
to have a Director's training meeting. After discussion it was agreed to ask
Peter Sprat to go over the Strategic Plan and the By Laws.
3.2. Municipal Nomination for Volunteer Awards.
Angie had read through the records and gave suggestions.
Motion to nominate the following volunteers for the Municipality of Clarington
Volunteer Awards: Pat Best, Muriel Moynes, Jean Patrick, Paul Livingstone and
Phyl Marshall.
Moved by Linda Duffie Seconded by Norma Evans
Carried
4.0 Correspondence
4.1 Municipality of Clarington RE: Volunteer Recognition
4.2 Thank you card from Muriel Moynes
5.0 Reports
5.1 Presidents Report.
President Don welcomed the new Directors to their first Board Meeting.He
explained that Board Members should not try to instruct Staff as this could
cause frustration and confusion.
5.2 Staff Report.
Angie explained that the staff take care of all programming and are
responsible for the day to day operations of the centre. In her absence
the President is to deal with any emergencies.
6.0 New Business.
6.1 Election of Officers.
It was agreed that when more than one name was suggested, that a
paper vote take place with Skip Crosby to be the enumerator.
Angie Darlison chaired this part of the meeting.
Floor Opened for nominations for President .
John Hutchings proposed Steve Coles which was seconded by Norma
Evans
Cathie Ward proposed Linda Duffle which was seconded by Elaine Spicer
Irene Gourlay proposed Norma Evans which was seconded by Josie
Roberts
Motion to close the nominations
Moved by John Hutchings Seconded by Elaine Spicer
Carried
Proceeded with paper ballot vote
Introduction of Steve Coles as President
Floor Opened for nominations for 1St Vice President
Josie Roberts proposed Norma Evans which was seconded by Cathie
Ward
Cathie Ward proposed Linda Duffle which was seconded by Elaine Spicer
Motion to close the nominations
Moved by Gary Bray
Carried
Seconded by Elaine Spicer
Proceeded with paper ballot vote
Introduction of Norma Evans as 1 st Vice President
Floor Opened for nominations for 2nd Vice President
Don Welsh proposed Jim Boate which was seconded by Steve Coles
Elaine Spicer proposed Cathie Ward which was seconded by Linda Duffle
Motion to close the nominations
Moved by Steve Coles Seconded by Norma Evans
Carried
Proceeded with paper ballot vote
Introduction of Jim Boate Vice President
Floor Opened for nominations for Treasurer
Josie Roberts proposed Linda Duffie which was seconded by Steve Coles
Elaine Spicer proposed Cathie Ward which was seconded by Norma
Evans
Motion to close the nominations
Moved by Steve Coles Seconded by Norma Evans
Carried
Proceeded with paper ballot vote
Introduction of Linda Duffie Treasurer
Floor Opened for nominations for Secretary
Elaine Spicer proposed Malcolm McCombe which was seconded by
Steve Coles
Motion to close the nominations
Moved by Steve Coles
Carried
Seconded by Norma Evans
Introduction of Malcolm McCombe Secretary
Floor Opened for nominations for Chair of Fundraising
Irene Gourlay proposed Gary Bray which was seconded by
Elaine Spicer
Motion to close the nominations
Moved by Steve Coles Seconded by Norma Evans
Carried
Introduction of Gary Bray Chair of Fundraising
Motion to accept the Executive as follows:
Past President Donald Welsh
President Steve Coles
1 st Vice President Norma Evans
2 ^d Vice President Jim Boate
Treasurer Linda Duffie
Secretary Malcolm McCombe
Moved by Elaine Spicer
Carried
Motion to destroy all ballots
Moved by Josie Roberts
Carried
Seconded by Cathy Ward
Seconded by Jim Boate
President Steve Coles thanked the Board for their confidence in him. He stated
that we have come a long way since the inception of COAA and we are not
going to give up the fight now. He thanked Don for his service as President and
stated that he, Steve, had big shoes to fill.
6.2 Banking Update.
Motion to move all Clarington Older Adult Centre banking to the Bank of
Montreal
Moved by Malcolm McCombe
Carried
Seconded by Irene Gourlay
6.3 Signing Authority.
Motion that Steve Coles, Norma Evans, Jim Boate, Malcolm McCombe, Linda
Duffle and Angie Darlison be the signing authority for all Clarington Older Adult
Centre banking
Moved by Irene Gourlay
Carried
Seconded by Gary Bray
Motion that the existing signing officers be retained until the all transfers of our
accounts to the BMO have been completed
Moved by Linda Duffle Seconded by Gary Bray
Carried
6.4 Board Meeting Schedule.
The Board will meet on the 3rd Friday of each month
6.5 April 2nd, Report to Council.
Motion to send a letter to the Mayor and all Councillors with our history
document attached.
Moved by Elaine Spicer
Carried
Seconded by Gary Bray
Motion to,forward the report and alert all members to the date and time of the
Council Meeting
Moved by Linda Duffle Seconded by Norma Evans
Carried
Motion that depending on the outcome of the Council Meeting, we hold a
Directors Meeting on Wednesday April 4th at 1:30 pm
Proposed Norma Evans Seconded Linda Duffle
Carried
7.0 Adjournment.
Norma Evans proposed that the meeting be adjourned.
Clarington Older Adult Association Board of' Directors
Minutes of the Meeting
Wednesday April 4th 2012
Voting members present:
Steve Coles, Don Welsh, Ron Hooper, Linda Duffie, Malcolm McCombe, Irene
Gourlay, Josie Roberts, Cathy Ward, Jim Boate, Gary Bray, Elaine Spicer, Norma
Evans and John Hutchings
Non Voting Members present:
Angie Darlison, Skip Crosby
1.0 Call to Order
President Steve Coles called the meeting to order at 9. am
2.0 Approval of the Agenda
MOTION to approve the Agenda as presented
Moved by Linda Duffie Seconded Elaine Spicer
Carried
3.0 Approval of the previous Minutes of Friday 30th March 2012
MOTION to approve the minutes of the previous meeting held Friday March 30th
2012.
Moved by John Hutchings Seconded by Jim Boate
Carried
4.0 Business arising from the previous meeting
4.1 Report CSD- 006 -12
• Discussion regarding private meetings held between Mayor Foster,
Councillor Hooper and President Steve Coles.
• Discussion regarding the outcomes of the GPA meeting of Council
held on April 2nd 2012.
• Decision to make a presentation to council on Monday April 16th
2012 regarding report CSD- 006 -12.
During Brain storming the following points were raised:
• Staffing increases
• Busses & Mini Buses
• COAAZY Caf6
Accessibility
• Transportation between the Beech Centre and Satellites
• Parking at home base
• $5000 was removed from Older Adult reserve fund to pay for this
report
• Should the COAA be taken over by Community Services
Department?
• Does the memorandum of agreement between the COAA & the
Municipality need to be reviewed?
• Potential for a Community Advisory Committee to be established
5.0 Correspondence.
5.1 Municipality of Clarington re: D09.COPA 2012 -0005
6.0 Other Business.
6.1 After a recent inspection of the Beech Centre, it is require that
we upgrade the shears in-the lobby area with fire rated window .
coverings. Angie has received three quotes and recommended
moving forward with the one received by "Sun King ' Blinds" at $3,700.00
using the funds remaining in our Capital Fund
MOTION to purchase blinds from Sun King Blinds-for $3,700.00
Moved by Linda Duffle Seconded by Norma Evans
Carried
6.2 Expression of Thanks to Councillor Joe Neal
After a brief discussion it was decided that the COAA Board members
would personally thank Mr. Neal for his support when they see him next.
6.3 Event Tickets and Volunteer Schedules
Angie circulated the schedule of upcoming events and stressed the
need for volunteers for these events, while reminding all members of .
the board to sign up on the Volunteer Registration sheets.
6.4 Presidents Vacation Coverage.
Steve explained that he would be away from April 16th to 24th 2012. 1St
Vice President Norma Evans will act as President in his absence and
2nd Vice President Jim Boate will make the presentation to Council on
Monday April 161h, 2012 at 7 pm on his behalf.
6.4 Banking Authorizations.
The Executive members provided Angie with the necessary documents
for the Banking authorizations.
7.0 Adjournment
Linda Duffie Proposed that the meeting adjourn
Next Meeting(s):
Executive Committee Tuesday April 9th at 9:30 am
Full Board of Directors Meeting Wednesday April 1 1 th at 1:30 pm
Municipality of Clarington Council Meeting Monday April 16th at 7 pm
Full Board of Directors Meeting Friday April 20th at 9 am
Clarinaton Older Adult Association Board of Directors
Minutes of the Special Meetin.cl held
Wednesday April 11 th 2012
Voting members present: Steve Coles, Cathy Ward, Linda Duffie, Norma Evans,
Irene Gourlay, Josie Roberts, Jim Boate, Gary Bray, John Hutchings,
Malcolm McCombe, Elaine Spicer
Non voting members present: Angie Darlison, Skip Crosby
Call to Order
President Steve Coles called the meeting to order
Steve explained that the reason for the meeting was to formalize the wording on
the presentation that would be presented on behalf of the board during the
April 16th Municipality of Clarington Council Meeting.
Jim Boate read the provisional document
Considerable discussionctook place and eventually all agreed that Angie would
make the requested changes and forward a final copy to the group as soon as
possible.
Motion to accept the revised presentation
Moved Josie Roberts Seconded by Elaine Spicer
Carried
President Steve requested that the report to Council should be sent out to all
members of the COAA by e mail
Motion to send a email to all members letting them know that the COAA would
be making a presentation to council on Monday April 16th at 7 pm
Moved by Elaine Spicer Seconded by John Hutchings Carried
Angie reported that she and Irene Gourlay had been interviewed regarding the
parking problem by the local newspaper.
Motion to Adjourn by Malcolm McCombe
Clarington Older Adult Association Board of Directors
Minutes of the Meeting Friday April 20th 2012
Voting Members Present: Linda Duffie, Irene Gourlay, Elaine Spicer, Jim Boate,
Gary Bray, Don Welsh, Malcolm McCombe, John Hutchings, Cathie Ward,
Norma Evans, Ron Hooper, Adrian Foster
Non Voting Members Present: Angie Darlison & Skip Crosby
1.0 Call to Order.
1 st Vice President Norma Evans called the meeting to order
2.0 Approval of the Agenda.
Motion to approve the Agenda as presented
Moved Irene Gourlay Seconded Linda Duffle
Carried
3.0 Approval of the previous meeting minutes from Wednesday April 4th 2012
& Wednesday April 1 1 th 2012
Mayor Foster stated that the words "private meeting" between him and
President Steve Coles was misleading. They had met and in an endeavor
to move matters forward and had an open discussion. He said that he
frequently met with Board Chairs /Presidents as he felt that this was a useful
tool.
Motion to remove the 'word' private as it relates to the minutes
Moved Jim Boate Seconded Gary Bray
Carried
Mayor Foster Adrian stated that the $5000 that had been removed from
the COAA reserve fund to pay for the Strategic Plan review completed by
Peter Spratt. This was the recommendation made by the Municipality of
Clarington Finance Director since the Municipality of Clarington has been
adding $3000 annually to this reserve in the past. Irene Gourlay suggested
that in future the COAA be informed when these funds are used
Motion to approve the minutes as amended.
Moved John Hutchings Seconded Linda Duffle
Carried
4.0 Business Arising from the previous minutes.
4.1 Report CSD- 006 -12
Malcolm McCombe said that after the Council Meeting, the Tennis Club
had been granted a further 5 year extension to their lease. Mayor
Foster pointed out that Option 1 of this report it still on the table and he is
not convinced that the proposed committee will have any effect. He also
mentioned that the Spratt report had stated that the Beech Avenue
location for COAA was of a temporary nature. He therefore
suggested that we should look for another location using the Beech
Avenue site as our prime location. .
Mayor Foster said that despite the neighbours being not too happy, we
should move forward with the committee idea.
Angie Darlison asked if the COAA left the Beech Centre would this
property be sole, Mayor Foster replied that it would very likely been taken
over and used as office space for the Municipality of Clarington.
Angie Darlison pointed out to the members present that if they plan to
further implement satellite programs that increased staffing would be
required immediately.
Angie Darlison also reminded the board that during all of these discussions
we must not forget the welfare of our members. They should always
remain our top priority.
Don Welsh asked Adrian Foster if the neighbours had been asked if they
would welcome the COAA before the Municipality of Clarington
purchased this site. No answer was received. Don Welsh also reiterated
that the planning committee back in the 1980's and 1990's had pointed
out even before we had moved in that parking would become a
problem. Municipality of Clarington staff and Council members then
reassured them that when the need arose they would be taken care of.
Angie Darlison asked Skip Crosby who the Municipality of Clarington .
representatives would be. Skip Crosby replied that this had not yet been
decided.
Don Welsh asked if the Municipality will agree to improve the accessibility
from Beech Avenue for those members who are able to park on the street
or nearby. Mayor Foster's recommendation was for us to wait for the
committee to be formed and running to see how these matters could be
remedied.
5.0 Correspondence.
5.1 An e mail had been received RE: Clarington Older Adult
Association- Parking Concerns /Strategic Plan File NOA01 Clarington Older
Adult Association L04 Bowmanville Tennis Club. This was felt to be
premature as we are not yet aware of who is to be on this new
committee.
6.0 Reports.
6.1 Fundraising Committee.
The target for this year is well within reach and the committee is working
hard to organize and implement many new ideas.
Motion to accept the Fundraising report
Moved John Hutchings Seconded Jim. Boate
Carried
6.2 Treasurers Report
Linda Duffie presented the Treasurers report, a copy of which was
included with the Agenda.
Ron Hooper asked if the COAAZY Cafe-was running at a loss. Angie
Darlison explained that this was not the case. At this time some
maintenance items from the Kitchen have been billed to this account
and that she would correct the information and resend to all members.
Motion to accept the Treasurers Report
Moved Linda Duffle Seconded Irene Gourlay
Carried
7.0 Other Business.
7.1 Event Tickets and Volunteer Schedules.
Angie Darlison apologized for making any members of the board feel
uncomfortable at the last meeting by centering them out and asking
them to volunteer to assist. To ensure this does not happen in the future
the board of directors was directed to check the volunteer registration
sheets located near the water cooler if in fact there were interested in
assisting.
Mayor Adrian Foster asked for advance notice of any events where
their presence would be welcome, because of their very tight schedules.
7.2 Member Communication.
It was agreed that the Newsletter was a good idea however many
members of the group felt it should be rewritten.
Motion that Cathy Ward reworks the proposed newsletter and returns it to
Angie Darlison for distribution to the membership
Moved Linda Duffle Seconded Jim Boate
Carried
8.0 Date of the next meeting.
Friday May 18th, 2012 at 9am
Elaine Spicer is responsible for the morning snack
9.0 Adjournment,
Elaine Spicer proposed the meeting be adjourned
Clarington Older Adult association Board of Directors
Minutes of the Meeting of Tuesday May 1 st 2012
Voting Members Present: Norma Evans, Cathie Ward, Irene Gourlay,
Steve Coles, Malcolm McCombe, Don Welsh, Josie Roberts, John Hutchings,
Elaine Spicer Gary Bray
Non Voting Members: Angie Darlison, Skip Crosby.
1.0 Call to Order.
President Steve Coles called the meeting to order.
2.0 Naming of COAA Subcommittee members
Considerable discussion took place regarding the Municipalities decision to only
allow elected members of the Board of Directors participate. This obviously
means that the current Executive Director (Angie Darlison) who has considerable
knowledge regarding the COAA may not be a representative.
Several names were put forward, however the requests to represent were turned
down by the individuals concerned for different, but valid reasons. These
included Don Welsh, and Malcolm McCombe. Muriel Moynes was also
suggested however the group was reminded by the Community Liaison Skip
Crosby that the representative 'must be an Elected Board Member'.
Many points of reference where discussed in regards to the current
communications between the Board of Directors and the Municipality of
Clarington. Angie Darlison noted that all communications seem to be rerouted
directly to the President and or Secretary. This has never been the case with the
other COAA Presidents. Angie Darlison also played a voice recorded message
from Mayor Foster that was forwarded to her by a COAA member.
Skip Crosby mentioned that Mayor Foster had indicated that the COAA were in
support of this method of selection and that our Board needed to move forward.
Finally a motion was made with regard to our two members.
MOTION: THAT THE COAA REPRESENTATIVES ON THE NEW SUB COMMITTEE BE JIM
BOATE AND NORMA EVANS with Cathie Ward acting as the alternate.
Moved by Elaine Spicer Seconded Josie Roberts
Carried
3.0 Date of the next meeting.
The date of the next meeting is Friday May 18th 2012 unless President
Steve Coles feels that a sooner meeting is needed because of information
received.
4.0 John Hutchings proposed the adjournment.
Clarington Older Adult Centre Board of Directors
Minutes of the Meeting of Friday May 18th 2012
Voting Members present: Steve Coles, John Hutchings, Norma Evans, Jim Boate,
Don Welsh, Elaine Spicer, Irene Gourlay, Linda Duffie, Josie Roberts, Cathie Ward,
Ron Hooper, Malcolm McCombe, Gary Bray
NonVoting Members: Angie Darlison, Skip Crosby
Guest: Willie Woo
1.0 Call to Order
President Steve Coles called the meeting to order.
He also proposed a vote of thanks to Angie Darlison and the staff of the
COAA for their devoted service and appreciation of all the hard work that
was put into our most recent volunteer appreciation event.
2.0 Approval of the Agenda
Motion to approve the agenda as presented
Moved by Norma Evans Seconded by Josie Roberts
Carried
3.0 Approval of the previous minutes from Friday April 20th 2012 and Tuesday
May 1 st 2012.
Motion to approve the minutes of the two meetings as presented
Moved by Linda Duffie Seconded by Josie Roberts
Carried
4.0 Business Arising from Previous Meetings
4.1 Irene Gourlay had written a letter which was distributed that she
suggested we send to the Municipality of Clarington Council.
Motion to move in Camera
Moved by Don Welsh
Carried
Motion to move out,of Camera
Moved by Cathie Ward
Carried
Seconded Josie Roberts
Seconded John Hutchings
Motion that the Board of the COAA reaffirms that the President together
with the Executive Director continue-to be the correct contact persons
with the council
Moved by Linda Duffie Seconded Gary Bray
Carried
4.2 Report CSD- 006 -12. Sub Committee (Jim Boate & Norma Evans)
A copy of the presentation was circulated to all Board members. Jim
stated that as the meeting progressed, it became apparent that the
Tennis Club and the Neighbours were not prepared to, move on any
additional "on site" parking. They,pointed out that 103 spaces are
available for on street parking within 100 meters of the Centre.
It was clear that COAA was the only participant that was prepared to
compromise. While this position is not necessarily representative of all of
our neighbours, one of them was filming staff parking on the green area
adjacent to the building and became very aggressive with the spouse of
one of the staff. After great discussion some Board members felt that
there was a need for a new facility because of the overall opposition that
we are facing, the Heritage Designation and the potential for growth in
the future. Some members felt that we should keep the Beech Centre for
the younger older adult members and Willie Woo stated that Oshawa had
three sites. However Angie stated that she thought that just one site made
more sense in our case. Even if we agree to move, it will take two or three
years before it will take place. Steve Coles stated that it is important that
the Beech Centre be made more accessible in the meantime. Norma
Evans said that Council had stated that COAA is doing a great job for
seniors and agreed that we should make the Centre more accessible.
Cathie Ward said that when we move we must find a place where our
members can feel comfortable and asked how Council will feel about us
leaving the Beech Centre. At this point Steve Coles asked "what is the
correct process for us to follow. Should we first go to our members for their
input ?' Board members decided this was likely unwise. Skip Crosby
recommended that Jim Boate and Norma Welsh report back to the
Committee so all information can be included in the Community Services
report to Council. After more discussion it became apparent that all
Board members were in favour of a move.
Motion that in the best interest of our membership of the COAA the Board
plan to move from the Beech Centre facility. A new location would have
to address the major problem of on -site parking and allow for the
inevitable growth of our membership in the future.
Moved by Malcolm McCombe Seconded John Hutchings
Carried
4.3 Communication to the membership
Cathie Ward will revise the newsletter to reflect the previous motion.
It will be emailed to those where possible and mailed to the remainder.
Copies should also be given to the Liaison Committee members for their
information.
5.0 Correspondence.
5.1 The Ministry of Citizenship is looking for suggestions for people
RE:Medal of Citizenship. Names must be in before 17th July 2012.
5.2 Clarington Heritage Building Committee RE: Heritage Week.
It was agreed that Angie Darlison should sit on this committee.
5.3 Orono Town Hall RE: Thank you
The receipt of thanks was acknowledged.
5.4 Fred Tippins
RE:Fred thanked the Board for his gift on retiring from the Board.
6.0 Reports
6.1 Fundraising Committee
The Committee will be selling $60 Gift Cards to Class Act Dinner Theatre
this year. Gift Cards cost $60 and the centre will keep $15 from each card
There is a meeting of the Committee coming up and new ideas will be
reported shortly.
6.3Treasurers Report
This was circulated in advance of the meeting and it was agreed that
we are doing well financially.
Motion to accept the Treasurers report
Moved by Linda Duffle Seconded•by Gary Bray
Carried
7.0 Other Business.
7.1 Angie D mentioned that the chairs for the lobby had arrived and had
been appreciated.
Motion to approve that the Lobby Chairs be paid out of Capital Funds
Moved by Linda Duffie Seconded by Cathie Ward
Carried
7.2 Petition: A petition had been received from Newcastle that we back a
proposal for to build an apartment complex in Newcastle.
Motion that the COOA does not endorse any petition whatsoever
Moved by Don Welsh Seconded by Josie Roberts
Carried
7.3 Skip Crosby Re: the Mayors Golf Tournament
Skip Crosby stated that the Mayors Golf Tournament is being held on
12th July 2012 and that the proceeds of the event will be given to the
COAA. It was felt that we should have input into this event. It was
agreed that Steve Coles and Malcolm McCombe should be our
representatives.
8.0 Date of the next meeting.
The next meeting will be 15th June 2012.
9.0 Adjournment
Motion to adjourn the meeting proposed Cathie Ward
I -6
GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OF THE FULL AUTHORITY
May 17, 2012
FA 03/12
1. Welcome and Call to Order
The Chair called the Full Authority meeting to order at 7 :15 p.m.
MEMBERS PRESENT: Raymond Benns, Chair - Township of Alnwick/Haldimand
Mark Lovshin, Vice -Chair - Township of Hamilton
John Fallis - Township of Cavan Monaghan
Miriam Mutton - Town of Cobourg
Forrest Rowden - Town of Cobourg
Heather Stauble - City of Kawartha Lakes
Mary Lou Ellis - Municipality of Port Hope
Linda Thompson. - Municipality of Port Hope
Willie Woo - Municipality of Clarington
ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer
Mark Peacock, Director, Watershed Services
Greg Wells, Manager, Planning and Regulations
Pam Lancaster, Stewardship Technician
Brian Morrison, Fisheries Biologist
Members of the Public
ABSENT WITH
REGRETS: Wendy Partner - Municipality of Clarington
ALSO ABSENT:
A moment of silence was held for the men and women in service who have given the
supreme sacrifice.
2. Disclosure of Pecuniary Interest
None
3. Minutes of Last Meeting
FA 19/12
MOVED BY: Forrest Rowden
SECONDED BY: Linda Thompson
THAT the Full Authority approve the minutes of the April 26th, 2012 meeting.
CARRIED.
Minutes FA 03/12
Page 2
4. Adoption of the Agenda
The Chair informed the members that the delegation from Beth Meszaros cannot be
heard on the advice of GRCA legal council as the permit for Morgan's Road has not been
issued. He stated there was an additional staff report on banking services to be added
under new business. There was a discussion in respect to the timing of the hearing and
when the delegation could be heard. The Chair stated that the delegation can only be
heard either after the permit is issued or a hearing has been held.
Members of the board with new business to be brought forward under Item 11 are Linda
Thompson (1 addition), Forrest Rowden (1 addition), and Willie Woo (1 addition).
FA 20/12
MOVED BY: Mary Lou Ellis
SECONDED BY: Willie Woo
THAT the Full Authority adopt the agenda as amended.
CARRIED.
5. Delegations
a) Bewdley and District Lions Club
Mr. Greg Burns and Mr. Gord Wilson from the Bewdley and District Lions Club presented
a cheque for $250.00 for the purpose of planting trees. This is part of a worldwide tree -
planting initiative challenge from Lions Club International President Wing -Kun Tam to
plant one million trees this year.
The Chair thanked the Bewdley and District Lions Club for their donation.
6. Presentations:
a) GRCA Aquatic Resource Monitoring
Brian Morrison, Fisheries Biologist made a presentation to the Full Authority. The
presentation demonstrated the linkage between the health of the major GRCA
watersheds with fish and aquatic bug communities. The Cobourg Creek Sea Lamprey
Barrier and a rapid aquatic bug sampling program, components of the GRCA's aquatic
resources monitoring programs, were highlighted.
The members asked questions in regards to the health of the streams and if they have
been improving overtime.
b) Clean Water - Healthy Land Stewardship Program Update
Pam Lancaster, Stewardship Technician made a presentation to the Full Authority. The
presentation updated the members on the spring tree planting /sales program, Earth Day
events, Yellow Fish Road program, Clean Water - Healthy Lands funding projects, the
Town of Cobourg Water Conservation Garden and the rain barrel sales.
Members asked questions in regards to the number of tree sales this year in comparison
to last year and the difference in price between GRCA planting trees and the purchaser
planting their own. There was also clarification provided that the funding for the Town of
Cobourg Water Conservation Garden is from the Clean Water - Healthy Land program.
Minutes FA 03/12 Page 3
FA 21/12
MOVED BY: Linda Thompson
SECONDED BY: Mark Lovshin
THAT the Full Authority receive the presentations for information purposes.
CARRIED.
7. Business Arisinq from Minutes:
a) Notice of Motion
The members complimented the authors of the notice of motion. The members
discussed the motion in regards to the jurisdiction of the Conservation Authority.
Members suggested that support should be shown for the protection of the Oak Ridges
Moraine. The members pointed out that the Conservation Authority is a commenting
body and while they respect the position of staff as outlined in the staff report, they noted
that there are wind turbine projects on the Moraine and the Moraine should be protected.
FA 22/12
MOVED BY: Willie Woo
SECONDED BY: Heather Stauble
WHEREAS the Oak Ridges Moraine is an environmentally sensitive, geological landform
that contains the headwaters of 65 rivers and streams and whose aquifer systems
provide drinking water directly to 250,000 people and millions more;
WHEREAS the Oak Ridges Moraine is a protected landform under the Oak Ridges
Moraine Act;
WHEREAS there are industrial wind projects proposed on the Oak Ridges Moraine;
WHEREAS Municipalities are not the approval authority on Renewable Energy Projects;
WHEREAS under legislation the Ganaraska Region Conservation Authority is a public
commenting body under the Oak Ridges Moraine Conservation Plan;
WHEREAS the member municipalities of Clarington, Township of Cavan - Monaghan, City
of Kawartha Lakes and Hamilton Township have passed, resolutions calling for and
supporting a moratorium on industrial wind projects;
WHEREAS the Ontario Federation of Agriculture has called for a moratorium on the
approval of IWT's;
WHEREAS STORM Coalition has called for a halt on the approval of energy
infrastructure projects on the Moraine until a cumulative assessment is done on the
impact of industrial wind projects on the Oak Ridges Moraine and full environmental
assessments are made mandatory;
THEREFORE be it resolved:
Minutes FA 03/12
Page 4
THAT the Board of Directors of Ganaraska Region Conservation Authority calls for a
moratorium on all industrial wind projects on the Oak Ridges Moraine; and
THAT full environmental assessments be required for all IWTs projects as a condition of
REA Approval;
THAT these resolutions be circulated to all municipalities in the Ganaraska Region
Conservation Authority watershed, AMO, Conservation Ontario, Kawartha Conservation
Authority, Otonabee Region Conservation Authority, Minister of the Environment, Minister
of Municipal Affairs, Minister of Natural Resources, Minister of Energy, the Minister of
Transportation and Infrastructure, MPP John O'Toole, MPP Laurie Scott and MPP Rob
Milligan.
A recorded vote was requested.
Mary Lou Ellis, Municipality of Port Hope
No
John Fallis, Township of Cavan Monaghan
Yes
Mark Lovshin, Township of Hamilton
Yes
Miriam Mutton, Town of Cobourg
Yes
Forrest Rowden, Town of Cobourg
Yes
Heather Stauble, City of Kawartha Lakes
Yes
Linda Thompson, Municipality of Port Hope
Yes
Willie Woo, Municipality of Clarington
Yes
Ray Benns, Township of Alnwick/Haldimand
No
CARRIED.
8. Correspondence
FA 23/12
MOVED BY: John Fallis
SECONDED BY: Mary Lou Ellis
THAT correspondence item #9 received and filed.
CARRIED.
9. Applications under Ontario Regulation 168/06:
Permits approved by Executive:
FA 24/12
MOVED BY:
SECONDED BY:
Willie Woo
Forrest Rowden
THAT the Full Authority received the permits for information.
CARRIED.
Permits requiring Full Authority discussion:
None.
Minutes FA 03/12 Page 5
10. Committee Reports:
None.
11. New Business:
a) 2012 Budget
The CAO /Secretary- Treasurer presented the 2012 budget. Miriam Mutton asked for the
total of the operating surplus from the financial statements.
FA 25/12
MOVED BY:
SECONDED BY:
Linda Thompson
Willie Woo
THAT the Full Authority approve the 2012 Budget.
CARRIED.
b) Banking Services
The CAO /Secretary- Treasurer presented the staff report for Board discussion.
FA 26/12
MOVED BY:
SECONDED BY:
Heather Stauble
Forrest Rowden
THAT the Full Authority approve the Banking Services staff report directing staff to
proceed with a Request for Proposals for Banking Services and bring forward the results
of the Requests for Proposals to the Full Authority at a future meeting.
CARRIED.
12. Other Business
a) Heather Stauble announced there is a meeting on June 19 at the Rolling Hills Public
School on the Sumac Ridge Wind Project.
b) Miriam Mutton announced Cobourg has passed a cut and fill bylaw modelled after
Clarington's bylaw; Cobourg is pursuing review of parks and recreation within the Town
and many comments have been received to have more naturalized areas; future
dredging of the harbour will consider the opportunity to place dredged material in the
water adjacent to the beach. She further announced she had supported the
Conservation Authority with regards to the questions on a planning application on
Normar Road. Miriam also stated that she had friends who went TreeTop Trekking and
had a great time.
c) Willie Woo asked if TreeTop Trekking was having a grand opening to which staff
responded they were unaware such an event.
d) Linda Thompson asked for an update on Perrytown and staff reported that the culvert
is in place.
e) Ray Benns announced that the Conservation Authority was nominated for an award
with the Port Hope Chamber of Commerce but unfortunately was not successful. He
Minutes FA 03/12
Page 6
also briefed the members on the unfortunate airplane crash in the Ganaraska Forest.
f) Forrest Rowden commended staff for the manner in which they assisted in response to
the plane crash in the forest. Forrest informed the members of the passing of Dave
Watson who was a past Board member and a true supporter of the Ganaraska Region
Conservation Authority. A paver is being placed at the Ganaraska Forest Centre in
memory of Dave and his contribution to the Conservation Authority.
13. Adiourn
The meeting adjourned at 9:05 p.m. on a motion by Heather Stauble.
CHAIR
CAO /SECRETARY- TREASURER
I -7
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
MINUTES NO, 6
AUTHORITY MEETING
Tuesday, June 19, 2012 - 5:00 P.M.
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM
Present: P. Perkins, Chair
B. Chapman
L. Coe
S. Collier
L. Corrigan
J. Drumm
R. Hooper
D. Mitchell
J. Neal
M. Novak
P. Rodrigues
J.R. Powell, Chief Administrative Officer
D. White, Director, Corporate Services
B. Boardman, Administrative /Accounting System
H. Brooks, Director, Watershed Planning & Natural Heritage
C. Darling, Director, Development Review & Regulation
G. Geissberger, Marketing & Communications Coordinator
D. Hope, Land Management & Operations Supervisor
P. Lowe, Director, Stewardship, Education & Communication
P. Sisson, Director, Engineering & Field Operations
M. Stauffer, Administrative Assistant/Recording Secretary
R. Wilmot, GIS Systems Supervisor
Absent: T.D. Marimpietri, Vice Chair
A. England
C. Traill
G. Soo Chan, Director, Groundwater
The Chair called the meeting to order at 5:04 p.m.
DECLARATIONS of interest by members on any matters herein contained - NONE
ADOPTION OF MINUTES
Res. #79 Moved by B. Chapman
Seconded by R. Hooper
THAT the Authority minutes of May IS, 2012 be adopted as circulated.
CARRIED
CORRESPONDENCE
(1) Correspondence Item from John Cooney, Durham Continuing Education (attached as Schedule 3 -1)
Re: Thank you note - Pumphouse Marsh/Invasive Species Eradication
(2) Correspondence Item #LPWC3 -37 from Sandra Kranc, City Clerk, City of Oshawa (attached as Schedule 3 -2)
Re: Request for Refund of Permit Fees — Heritage Hall Project
(3) Correspondence Item #AFEA1 -39 from Sandra Kranc, City Clerk, City of Oshawa (attached as Schedule 3 -3)
Re: New Fee Schedule for Plan Review Services and Regulation Services
(4) Correspondence from Municipality of Clarington (attached as Schedule 3 -4 to 3 -5)
Re: Regulations for the Movement of Commercial Fill
Res. 480 Moved by L. Coe
Seconded by L. Corrigan
THAT the above correspondence items be received for information.
CARRIED
AUTHORITY MEETING MINUTES — JUNE 19, 2012 - PAGE 2
Councillor Collier arrived at 5:05 p.m.
DIRECTOR, DEVELOPMENT REVIEW & REGULATION
(1) Staff Report #5056 -12 (attached as Schedule 4 -1 to 4 -5)
Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses
- May, 2012
Res. #81 Moved by R. Hooper
Seconded by L. Corrigan'
THAT the applications (attached as Schedule 4 -2 to 4 -5), as issued by staff, be endorsed
CARRIED
DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE
(1) Staff Report #5053 -12 (attached as Schedule 5 -1 to 5 -3; CD previously circulated to Staff and Members)
2011 Annual Monitoring Reports: Aquatic, Terrestrial and Wildlife
Res. #82 Moved by L. Coe
Seconded by J. Drumm
THAT Staff Report #5053 -12 be received;
THAT the Aquatic Monitoring Program 2011 Annual Report be received and endorsed,
THAT the Terrestrial Monitoring Program 2011 Annual Report be received and endorsed;
THAT the Wildlife Monitoring Program 2011 Annual Report be received and endorsed, and,
THAT the above noted annual reports be forwarded to the Authority's member municipalities.
CARRIED
(2) Staff Report #5060 -12 (attached as Schedule 5 -4 to 5 -5)
Highway 407 East — Phase 1 Watershed Impacts
Councillor Novak inquired about the 1:1 compensation ratio, and if staff had a specific area of concern. H. Brooks stated that staff
are concerned that MTO commitments have not been entirely fulfilled to the Authority's satisfaction, specifically achieving a 1:1
compensation ratio on a watershed basis and that forest areas are a specific area of concern.
Councillor Mitchell inquired about species at risk. H. Brooks stated that new occurrences have been reported in areas not seen
previously,
Res. #83 Moved by L. Coe
Seconded by J. Drumm
THAT Staff Report #5060 -12 be received;
THAT the Ministry of Transportation and East Development Group be advised of the concerns raised;
THAT Staff Report #5060 -12 be provided to Environment Canada, Ministry of Natural Resources, Ministry of
the Environment, Toronto and Region Conservation, and Ganaraska Region Conservation Authoriol; curd,
THAT the Environmental Commissioner for Ontario, Mr. Gord Miller, be forwarded a copy of this report:
Amendment Moved by B. Chapman
Seconded by L. Corrigan
THAT the distribution of Staff Report #5060 -12 be expanded to include the Authority's member municipalities,
the Region of Durham and local111PPs.
Res. #83 CARRIED, AS AMENDED
AUTHORITY MEETING MINUTES — JUNE 19, 2012 - PAGE 3
DIRECTOR, WATERSHED STEWARDSHIP & COMMUNITY OUTREACH
(1) Staff Report 95058 -12 (attached as Schedule 6 -1 to 6 -13)
2012 Moraine Hero Awards
Res. #84 Moved by L. Coe
Seconded by B. Chapman
THAT Staff Report #5058 -12 be received for information;
THAT a News Release and web page profile be prepared and issued by CLOCA Communications staff.
CARRIED
(2) Staff Report #5057 -12 (attached as Schedule 6 -14; report circulated at meeting for review to staff and members only)
A Watershed Moment — 2011 Year In Review
Res. #85 Moved by L. Coe
Seconded by B. Chapman
THAT Staff Report #5057 -12 be received for information;
THAT A Watershed Moment-2011 Year In Review be reviewed, and Board members provide written feedback to
staff by Tuesday June 26`x', 2012 at which time staff will print for distribution and update the website.
CARRIED
DIRECTOR, CORPORATE SERVICES
(1) Staff Report #5054 -12 (attached as Schedule 7 -1 to 7 -3)
Social Media Personal Use Policy
Res. #86 Moved by J. Drumm
Seconded by S. Collier
THAT Staff Report #5054 -12 be received, and,
THAT Social Media Personal Use Policy be approved for circulation to staff.
CARRIED
(2) Staff Report #5063 -12 (attached as Schedule 7 -4; Statements & letter previously circulated to staff and members)
2011 Audited Financial Statements
Res. #87 Moved by J. Drumm
Seconded by S. Collier
THAT the Auditor's Independence Letter and Record of Audit findings be received; and,
THAT the Audited Financial Statements for the year ended December 31, 2011, be approved as presented.
CARRIED
DIRECTOR, ENGINEERING & FIELD OPERATIONS
(1) Staff Report #5062 (attached as Schedule 8 -1 to 8 -3)
Spring in the CLOCA Conservation Areas
Res. #88 Moved by M. Novak
Seconded by R. Hooper
THAT Staff Report #5062 -12 be received for information.
CARRIED
AUTHORITY MEETING MINUTES — NNE 19, 2012 - PAGE 4
(2) Staff Report 95064 -12 (attached as Schedule H -1 to H -3)
Long Sault Conservation Area, Darlington Forest Plantation Thinning
Councillor Mitchell inquired about the revenue from the timber harvest. R. Powell noted that funds will go into CLOCA's Forest
Management Reserve to be used for forest management activities.
Res. #89 Moved by M. Novak
Seconded by R. Hooper
THAT Staff Report #5064 -12 be received for information;
THAT staff be directed to proceed with contracting Eng's Forest Products for the plantation thinning of the
Darlington Forest Tract of Long Sault Conservation Area at a bid price of $48,922.00, and,
THAT the net revenue from the harvest be placed in the Forest Management Reserve.
CARRIED
CHIEF ADMINISTRATIVE OFFICER
(1) Staff Report #5055 -12 (attached as Schedule 9 -1; Land Acquisition Strategy previously circulated to Staff & Members)
CLOCA Land Acquisition Strategy, 2012
Councillor Novak inquired about exact target areas in the Land Acquisition Strategy. Discussion ensued. H. Brooks will meet with
Councillor Novak to review the report and answer specific questions.
Councillor Mitchell inquired about lands in the Lynde Shores vicinity, not identified as target areas. H. Brooks noted an omission
must have occurred in formatting the report, and will be rectified.
Res. #90 Moved by L. Coe
Seconded by L. Corrigan
THAT Staff Report #5055 -12 be received;
THAT the CLOCA Land Acquisition Strategy, 2012 be received and approved;
THAT the CLOCA Land Acquisition Strategy, 2012 be used to support and implement the Authori67's land
acquisition program; and
THAT the CLOCA Land Acquisition Strategy, 2012 be circulated to the Region of Durhmn for their information.
CARRIED
Res. #91 Moved by L. Coe
Seconded by L. Corrigan
THAT the meeting convene `In Camera" to discuss property matters.
CARRIED
Res. #94 Moved by B. Chapman
Seconded by S. Collier
THAT the meeting reconvene, and,
THAT the actions of the `In Camera" session be adopted.
CARRIED
MUNICIPAL AND OTHER BUSINESS
Councillor Neal distributed correspondence with photos (attached as H -4 to H -6) regarding a Columbus Road property in Oshawa.
C. Darling noted that CLOCA's Regulation Officer was on the site June 19`x' and noted there was some ponding of water on the
southern portion of the property, which was to be seeded and sodded by the end of May, 2012. Mr. Darling advised that a violation
notice was issued and the grading issue would be rectified as soon as possible.
Councillor Chapman was excused at 5:39 p.m.
Councillor Collier inquired about the policy regarding member attendance at board meetings. Discussion ensued. R. Powell to report
back to members.
AUTHORITY MEETING MINUTES — JUNE 19, 2012 - PAGE 5
ADJOURNMENT
Res. #95 Moved by S. Collier
Seconded by J. Neal
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 5:40 p.m.
[a;�
x
Ron Collis Clarington Board of Trade
President Second Quarter Report to Clarington Council
Ron Robinson
June 29, 2012
Vice- President
Martin Vroegh
Strengthening our Toolbox
Past President
In partnership with Durham Region, the iMin portal for manufacturers is now launched and
Leslie Ray
active. We have hosted an information session for Clarington Manufacturers and now have all
Treasurer
our manufacturers listed on the directory, and several signed up and using the site. They are
participating in RFQ's and RFP's and sharing success stories. This is a fantastic tool designed by
Adrienne Windsor
manufacturerers, Economic Development Officers and the Excellence in Manufacturing
Secretary
Consortium. Visit iMin Durham at http: /Iwww.iminonline.ca /regions /durham region
Del Dykstra
Director at Large
We are in final discussions with ED Tools for a new tool on our website to facilitate site selector
Dale Gibbons
searches. ED Tools will provide a single resource for demographics and site criteria information
Director at Large
in a uniform and easily accessible format. Clients will be able to select the information they are
looking for and download it. All demographic information is updated and monitored on a regular
Jennifer Knox
basis, therefore we are providing the best real time information available. The City of Oshawa
Director at Large
has just launched their site, if you are interested in learning more about this please visit
Mike Patrick
Oshawa's and note that ours will be very similar - http: / /www.oshawa.ca /eco dev /ed- tools.asp.
Director at Large
Economic Development Lead Updates
Barb Yezik
Director at Large
11 New leads
Katie Hennessy
33 Active follow up on previous leads
Newcastle Chamber
16 No recent activity
Greg Lewis
10 Closed files
Newcastle BIA
As we have mentioned in the past, investment leads are long term initiatives. The time it takes
Justin Barry
to develop a relationship, trust, identify space requirements and strategies to move forward
Bowmanville BIA
varies from case to case, but the average time frame is 5 to 10 years depending on the scope of
Vickey
the project. For smaller projects looking to move into existing space the timing is considerably
Holbrook
shorter. Clarington needs to identify our current inventory needs and turnover rates, predict our
Orono BIA
future needs and how to ensure that the inventory will be there when the clients are. This
project is going to be a priority for our office beginning in the fall.
Gerry Johnston
Business Advisor
On the Move
Don Rickard
We have now signed an agreement with the owners at 54 King St. East, Bowmaville for office
Agriculture Advisor
space. We are going from approximately 450 sq ft to over 1400 sq ft. This will provide us with
enough space for a formal boardroom, and meeting space to allow CBOT to enhance and expand
Frank Wu
our current programming. In addition, this space gives us room to grow with staff. Once moved
Municipal Advisor
in we will be providing the details on the new programs we will be implementing. This will be a
great addition to the downtown core.
Hiring for our new position is expected to completed mid - September.
www.cbot.ca • info @cbot.ca • (905) 623 -3106
f:
Retention and Attraction initiatives
Working to expand our knowledge and network in Life Science using the same approach as we
did in the Nuclear portfolio. Currently have database of over 50 contacts, attended 2
conferences in this sector and see great potential in the technology, instrumentation and
research components.
Industrial Roundtable — presentations on Lean Manufacturing and iMin
Partnered with Durham Region Economic Development to bring OMAFRA staff to Clarington,
touring land opportunities and a plant tour of Algoma.
Council, Department Heads and CBOT Board invited to visit 3 manufacturing plants June 291h
Survey sent to Nuclear supply chain regarding land and building inventory
Researching franchise opportuntities for select vacant buildings
Outreach
Corporate Calls (8)
Presented to the Durham Commercial Real Estate Breakfast Group
Working with DSEA on several events
Roundtable with Minister McMeekin (Agriculture, Food and Rural Affairs) and local agriculture
community.
Membership
Membership rentention has been very strong this year and we have accepted 14 new members
since March.
Grand Openings
a. Wild Wing, Bowmanville
b. Shoppers Drug Mart, Courtice
c. Guardian Pharmacy, Bowmanville
d. Freshco, Bowmanville
e. Canada Rubber Group, Bowmanville
f. Express Yourself Photography, Newcastle
g. PURE Spa & Fitness, Bowmanville
AGM Highlights
New board and executive were elected
Business awards presented
h. Greg Lewis State Farm, Newcastle
(relocation)
L Home Town Variety, Bowmanville
j. Royally Fit, Bowmanville
k. Apple Tree Dentistry, Newcastle (second
location)
Business Excellence Arts and Culture —A Gift of Art
2011 Business of the Year — Chanterelle Bistro
Lifetime Achievement — AI Strike
www.cbot.ca ® info @cbot.ca ® (905) 623 -3106
.' r �• i i �' i i
Longevity awards were presented
Greg Lewis Statefarm Insurance — 5 years
Rotary Club of Courtice —10 years
Earthheat —10 years
Promos Canada —15 years
Accent on Advanced Drivers Training —15
years
Sullivan & Co. —15 years
Courtice Flea Market — 20 years
Canada Rubber — 25 years
Bowmanville Veterinary Clinic -40 years
Roy Nichols Chevrolet -90 years
St Marys Cement — 100 years
Bowmanville Foundry —110 years
Ceresmore Farms -165 years
Battams Fabricating —10 years
Courtice Lions Club —15 years
Brimacombe — 75 years
Orono Weekly Times — 75 years
Physician Recruitment
1 doctor to begin July 2012 and a second to start in September 2012.
External Proiect Involvment
In many of these initiatives we are able to strengthen our voice by joining forces with the
Regional Economic Development Partnership, the Durham Joint Chambers, the Ontario Chamber
of Commerce, Durham Strategic Energy Alliance, Greater Toronto Marketing Alliance, Durham
Real Estate Board, Toronto Real Estate Board, local business among others to show that Durham
has a loud and collective voice. Currently, we are remaining vocal on Metrolinx including the 407
and Go Extension, the Southwestern Ontario Development Fund and Darlington New Nuclear.
We are very proud of the willingness to work together for the betterment of Durham Region.
www.cbot.ca • info @cbot.ca • (905) 623 -3106
C1 0
arington
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF JULY 3, 2012
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, JUNE 25, 2012
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) Delegation of Christopher Brown and Myno Van Dyke Requesting Financial
Support for the "Newcastles of the World" Event
(b) EGD- 020 -12 Monthly Report On Building Permit Activity For May, 2012
(c) COD - 014 -12 Expression of Interest EOI- 2011 -3, Solar Voltaic Panel
Installation — OPA MicroFIT Program
(d) FND- 017 -12 Municipal Performance Measures Program - 2011
2. REQUEST FOR EXTENDED USE OF FACILITY FOR FILMING OF "MILLION
DOLLAR NEIGHBOURHOOD — SEASON 2"
THAT the request from MDN Media 2 Inc., regarding filming of "Million Dollar
Neighbourhood - Season 2" in half of the banquet hall and one adjacent meeting
room of the Garnet B. Rickard Recreation Complex for the period of July 4, 2012 to
October 18, 2012 be approved; and
THAT the cost for the use of this facility be at an amount to cover the costs in lost
revenues and associated staffing costs.
CORPORATION OF THE MUNICIPALITY OF CLAR.INGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARLO L1C 3A6 T 905 - 623 -3379
Report #1 - 2 - July 3, 2012
3. REQUEST FOR MORATORIUM ON PROPOSED LEADER ENERGY WIND
TURBINE FARM PROJECT
WHEREAS the community of Port Granby is subject to the movement of low level
radioactive waste approved by the Federal Government;
WHEREAS Leader Energy has proposed to site four wind turbines downwind of the
Port Granby low level radioactive waste site; and
WHEREAS the Environmental Assessment by the Port Granby Project did not take
into consideration wind turbines;
NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario hold a
moratorium on this specific project by Leader Energy until compatibility studies
concerning the wind turbines and the Port Granby low level radioactive waste site
are studied;
THAT the Canadian Nuclear Safety Committee be advised of these studies and
their outcome; and
THAT further appropriate steps be taken.
4. REQUEST BY VALLEYS 2000 FOR FUNDS TO COVER SHORTFALL IN FISH
BY -PASS CHANNEL PROJECT
THAT the Municipality of Clarington, as a partner with the Valleys 2000 project "A
Miracle in the Making ", approve the following:
a) Contract with Valleau Construction;
b) Municipality grant the sum of up to $81,971.04 to make up the shortfall
funding required for this worthy project to proceed without delay;
THAT the funds be taken from the reserve fund to be identified by the Treasurer;
and
THAT any unused contingency be returned to the reserve fund as well as any
additional fundraiser.
Report #1 - 3 - July 3, 2012
5. PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A
239 UNIT RESIDENTIAL DEVELOPMENT
APPLICANT: 289143 ONTARIO LIMITED
THAT Report PSD- 031 -12 be received;
THAT the application for a Draft Plan of Subdivision (S -C- 2012 -0001) and
Rezoning (ZBA 2012 -0008) submitted by 289143 Ontario Limited to permit the
development of 239 residential units continue to be processed including the
preparation of a subsequent recommendation report; and
THAT all interested parties listed in Report PSD- 031 -12 and any delegations be
advised of Council's decision.
6. APPLICATIONS FOR A DRAFT PLAN OF SUBDIVISION AND
ZONING BY -LAW AMENDMENT
APPLICANT: 1494339 ONTARIO LTD. AND MARIA J. WILLIAMS
THAT Report PSD- 032 -12 be received;
THAT the application for a Draft Plan of Subdivision (S -C 2012 -0002) and Zoning
By -law Amendment (ZBA 2012 -0010) submitted by D.G. Biddle & Associates, on
behalf of 1494339 Ontario Ltd. and Maria J. Williams, for the development of 10
townhouse units continue to be processed including the preparation of a
subsequent report; and
THAT all interested parties listed in Report PSD- 032 -12 and any delegations be
advised of Council's decision.
7. PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY -LAW
AMENDMENT TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED
DWELLING ON AN EXISTING LOT OF RECORD IN ENNISKILLEN
THAT Report PSD- 033 -12 be received;
THAT the application submitted by the Central Lake Ontario Conservation Authority
continue to be processed including the preparation of a further recommendation
report; and
THAT all interested parties listed in Report PSD- 033 -12 and any delegations be
advised of Council's decision.
Report #1 - 4 - July 3, 2012
8. PROPOSED OFFICIAL PLAN AMENDMENT
PROPOSED NEIGHBOURHOOD DESIGN PLAN FOR VILLAGE NORTH
NEIGHBOURHOOD IN NEWCASTLE
APPLICATIONS TO AMEND THE ZONING BY -LAW AND FOR APPROVAL OF
DRAFT PLANS OF SUBDIVISION
APPLICANTS: SMOOTH RUN DEVELOPMENTS (METRUS DEVELOPMENTS
INC.) BROOKFIELD HOMES (ONTARIO) LIMITED
THAT Report PSD- 034 -12 be received;
THAT Addendums 1, 2 and 3 to Report PSD- 067 -09 be lifted from the table and
received;
THAT the North Newcastle Neighbourhood Design Plan be received;
THAT the Mayor and Clerk be authorized by By -law, on behalf of the Municipality to
execute a Memorandum of Understanding regarding the phasing of parkland
referred to in Section 12.4.5 of Report PSD- 034 -12 between Smooth Run
Developments and Brookfield Homes (Ontario) Limited and the Municipality of
Clarington which contains terms and conditions to protect the Municipality's
interests satisfactory to the Directors of Planning Services and Engineering
Services;
THAT subject to the execution of a Memorandum of Understanding referenced
above, Council request the Ontario Municipal Board to:
a) approve application COPA 2005 -008, submitted by Smooth Run
Developments and Brookfield Homes (Ontario) Limited, as Amendment
No. 86 to the Clarington Official Plan as contained in Attachment 7 to
PSD- 034 -12;
b) approve Draft Plan of Subdivision S -C- 2005 -003, submitted by Smooth
Run Developments, to permit the development of 656 residential units,
subject to the conditions contained in Attachment 8 to Report
PSD- 034 -12;
c) approve Draft Plan of Subdivision S -C- 2005 -004 submitted by Brookfield
Homes (Ontario) Limited to permit the development of 270 residential
units, subject to the conditions contained in Attachment 9 to
PSD- 034 -12;
d) enact zoning by -law amendment ZBA 2005 -042 submitted by Smooth
Run Developments to implement the proposed Draft Plan of Subdivision
as contained in Attachment 10 to Report PSD - 034 -12; and
Report #1 - 5 - July 3, 2012
e) enact zoning by -law amendment ZBA 2005 -043 submitted by Brookfield
Homes (Ontario) Limited to implement the proposed Draft Plan of
Subdivision as contained in Attachment 11 to Report PSD- 034 -12;
THAT a By -law to remove the Holding (H) symbol be forwarded to Council at such
time that the applicants have entered into a subdivision agreement;
THAT the Durham Region Planning Department and Municipal Property
Assessment Corporation (MPAC) be forwarded a copy of Report PSD- 034 -12 and
a copy of Council's decision;
THAT the developer or sales agent must provide all potential home purchasers a
printed notice, separate from purchase /sales agreements, of the train whistle
information and related noise they will expect to hear,.including proximity to the
train tracks, and the timing of train whistles; and
THAT all interested parties listed in Report PSD - 034 -12 and any delegation be
advised of Council's decision.
9. REQUEST FOR REPORT — TO INCLUDE TRAIN WHISTLE INFORMATION IN
CONDITIONS OF DRAFT APPROVAL OF SUBDIVISION
THAT staff be directed to report on information to be disclosed by developers to
new home buyers specifically relating to potential impacts of other land uses within
the area such as train whistles and location of zoos.
10. APPOINTMENT OF INSPECTOR
THAT Report EGD- 021 -12 be received;
THAT Bradley Muma be appointed as Building Inspector for the Municipality of
Clarington effective as soon as possible and that his name be added to Schedule
`A', Table 'B' of By -law 2011 -036; and
THAT the appropriate by -law be forwarded to Council.
11. NO PARKING AT WEST BEACH ROAD PARKETTE PROPOSED AMENDMENT
TO BY -LAW 91 -58
THAT Report EGD- 022 -12 be received; and
THAT the General Parking and Stopping Regulation section of Traffic By -law 91 -58
be amended to prohibit parking "From Dusk to Dawn" adjacent to the West Beach
Road Parkette.
Report #1 - 6 - July 3, 2012
12. CEMETERY BY -LAW AND TARIFF OF RATES
THAT Report OPD- 007 -12 be received;
THAT the Cemetery By -law as outlined on the proposed by -law (Attachment No. 1
to Report OPD- 007 -12) be approved;
THAT the rates and fees as outlined on Schedule "A" of the by -law (Attachment
No. 2 to Report OPD- 007 -12) be approved; and
THAT Council authorize an agreement authorizing locally licenced funeral
establishments to act as non - exclusive sales representatives to sell interment rights
or cemetery services on behalf of the Municipality (Attachment 3 to Report
OPD- 007 -12).
13. FIRE DISPATCH SERVICES
THAT Report ESD- 010 -12 be received;
THAT Staff be authorized to negotiate an agreement with the City of Oshawa to
provide Fire Dispatch Services and After Hour's Call Reception Services;
THAT Council authorize the Clerk and Mayor to execute an agreement with the City
of Oshawa;
THAT Council approve utilizing the $189,000 approved for new staff in the
Emergency and Fire Services Department in the 2012 budget with the balance of
the annual funding to be included in the 2013 operating budget at an estimated
0.5% tax levy increase for the purpose of absorbing the 4 existing dispatchers into
the fire suppression; and
THAT all interested partied listed in Report ESD- 010 -12 be advised of Council's
decision.
14. STAFFING TRUCKS WITH FULL -TIME FIREFIGHTERS
THAT Report ESD- 011 -12 be received;
THAT the staffing as proposed in section 4.1 of Report ESD- 011 -12 be approved;
and
THAT all interested parties listed in Report ESD- 011 -12 be advised of Council's
decision.
Report #1 - 7 - July 3, 2012
15. BY -LAW TO REGULATE OPEN AIR BURNING
THAT Report ESD- 012 -12 be received;
THAT the By -Law attached to Report ESD- 012 -12, to regulate Open Air Burning,
be adopted; and
THAT Council repeal By -Law 2001 -113,
16. APPOINTMENT TO ORONO ARENA AND COMMUNITY CENTRE BOARD
THAT Report CLD- 022 -12 be received;
THAT Gail McKenzie be appointed to the Orono Arena and Community Centre
Board as the Durham Central Agricultural Society representative; and
THAT Gail McKenzie, John Witheridge and Pete Maartense be,advised of Council's
decision.
17. TENDER CL2012 -8 SUPPLY & DELIVERY OF TWO (2) VACUUM STREET
SWEEPERS
THAT Report COD - 013 -12 be received;
THAT Amaco Construction Equipment Incorporated, Mississauga, Ontario, with a
total bid price of $420,828.48 (net of H.S.T. Rebate), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender CL2012 -8, be
awarded the contract for Supply & Delivery of Two (2) Vacuum Street Sweepers, as
required by the Municipality of Clarington, Operations Department; and
THAT the funds required in the amount of $420,828.48 (net of H.S.T. Rebate) be
drawn from the following Operations Department Accounts:
#110 -36- 388 - 83642 -7401 2012 Replacement of Fleet Roads $200,492.64
#110 -36- 388 - 83643 -7401 2012 New Acquisition Fleet Roads $220,335.84
$420,828.48
Report #1 - 8 - July 3, 2012
18. TENDER CL2012 -16, EROSION CONTROL
THAT Report COD - 016 -12 be received;
THAT R &M Construction, Acton, Ontario, with a total bid in the amount of
$321,613.46 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2012 -16 be awarded the contract
for Erosion Control as required by the Municipality of Clarington, Engineering
Department;
THAT the funds required for the Clarington portion of the,project, required in the
amount of $305,000.00 (which includes $321,613.46 for tendering, design, contract
administration, material testing, contingencies and net HST less Region of Durham
costs) be drawn from the following Engineering Department Capital Accounts:
Soper Creek Erosion Control - 2012 Capital and
funds committed in Roads Contribution Reserve Fund)
110 -32- 340 - 83284 -7401 $221,000.00
Build Canada Fund (2009)
110 -32- 330 - 83347 -7401 $ 84,000.00
Total funds required: $305,000.00
THAT the tender award be subject to the approval of the Regional Municipality of
Durham; and
THAT the Mayor and Clerk be authorized to execute the necessary agreement.
19. TENDER CL2012 -04, DUKE STREET RECONSTRUCTION
THAT Report COD - 017 -12 be received;
THAT Behan Construction Ltd., Cobourg, Ontario, with a total bid in the amount of
$1,197,895.33 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2012 -04 be awarded the
contract for Duke Street Reconstruction, as required by the Municipality of
Clarington, Engineering Department;
Report #1 - 9 - July 3, 2012
THAT the funds required in the amount of $784,700.00 (which includes
$1,197,895.33 for tendering, design, contract administration, material testing,
contingencies and net HST less Region of Durham costs) be drawn from the
following Engineering Department Capital Accounts:
Accounts:
110 -32- 330 - 83359 -7401 (2011) $ 75,000.00
110 -32- 330 - 83359 -7401 (2012) $709,700.00
Total funds required $784,700.00
THAT the tender award be subject to the approval of the Regional Municipality of
Durham; and
THAT the Mayor and Clerk be authorized to execute the necessary agreement.
20. 2011 AUDITED FINANCIAL STATEMENTS
THAT Report FND- 016 -12 be received; and
THAT the 2011 Draft Audited Financial Statements for the Municipality, its Trust
Funds, the Clarington Public Library and the Business Improvement Areas be
approved.
21. HOST COMMUNITY STRATEGIC FUNDING POLICY
THAT Report FND - 018 -12 be received,;
THAT Council approve the funding policy as summarized on Attachment "A" of
Report FND- 018 -12 for the future use of the Host Community Funds received
through the Agreement for the Cleanup and Long -Term Safe Management of the
Port Granby Low Level Radioactive Waste Project;
THAT Council authorize the establishment of a new Strategic Capital Reserve
Fund;
THAT the $10 million currently held in Trust be transferred to the Strategic Capital
Reserve Fund for future use as approved through the funding policy summarized
on Attachment "A" of Report FND- 018 -12; and
THAT the existing Port Granby Reserve Fund be maintained and directed in future
to achieve Council objectives pertaining to the End Use Plan and other mitigation
measures as deemed necessary.
Report #1 . _10- July 3, 2012
22. CLARINGTON OLDER ADULT ASSOCIATION — PARKING
CONCERNS /STRATEGIC PLAN
WHEREAS Rathskamory was the estate Dr. George Humphrey Low built in 1843 .
that was subsequently occupied by Dr. James W. McLaughlin, brother of Robert
McLaughlin, and since 1998 has been repurposed with a significant addition and it
is now known as the Clarington Beech Centre;
WHEREAS the Municipality of Clarington has designated Beech Avenue in
Bowmanville, including the Clarington Beech Centre, the Lion's Parkette and the
tennis courts managed by the Bowmanville Tennis Club and adjacent greenspace
as a Heritage Conservation District under Part V of the Ontario Heritage Act;
WHEREAS the Central Neighbourhood of Bowmanville is deficient in parkland
relative to the Municipality's park standards, set out in the Municipality's Official
Plan;
WHEREAS Council determines that it is important to retain the Lion's Parkette, the
tennis courts and the greenspace adjacent to the grounds of the Clarington Beech
Centre as part of the neighbourhood character landscape elements identified for
the Beech Avenue Heritage Conservation District;.
WHEREAS maintaining the greenspace, the tennis courts, and the Lion's Parkette
at Rathskamory is the will of Council and fulfills both the heritage preservation and
recreational objectives of the Municipality; and
WHEREAS Council acknowledges the work of the Clarington Older Adult
Association and recognizes the challenges of constraints at the Clarington Beech
Centre;
NOW THEREFORE BE IT RESOLVED THAT Addendum #1 to Report
CSD- 006 -12 be received;
THAT Report CSD- 006 -12 be received;
THAT By -law 2011 -106 be amended by adding the following to Section 1:
"a) Capacity
THAT the overall capacity of the Clarington Beech Centre be 250
persons. ";
Report #1 - 11 - July 3, 2012
THAT the activities taking place at the Clarington Beech Centre be limited to
programs and social activities of the Clarington Older Adult Centre Board and
regular meetings of the Lions Club of Bowmanville; and
• Oddfellows /Rebekkahs & Encampment
• Tops
• CUPE Local 225
• All other rentals of significance to be determined by the Clarington Older
Adult Centre;
THAT a review of the rentals shall be undertaken within the year;
THAT there will be no increase to Beech Centre on -site parking, with a continued
use of on- street parking;
THAT the Clarington Older Adult Association (COAA) be permitted to continue to
utilize the green space at the rear of the building for temporary overflow parking for
large scale COAA events only;
THAT Council endorse the establishment of a Beech Centre Community Liaison
Committee and that the matter be referred back to staff to develop a terms of
reference and report back;
THAT $1000 for signage and line painting be funded from the Municipal Capital
Works Reserve Fund; and
THAT all interested parties listed in Addendum #1 to Report CSD- 006 -12 be
advised of Council's decision.
23. REQUEST FOR REPORT — GUIDELINES FOR DECLARING SIGNIFICANT
COMMUNITY EVENTS
THAT Staff be directed to prepare a report regarding guidelines for defining
significant community events as it relates to Special Occasion Permits under the
Alcohol and Gaming Commission of Ontario's rules and regulations.
24. NICK KULB, PARTNER & EXECUTIVE PRODUCER, REPUBLIC LIVE,
REQUESTING A TEMPORARY EXTENSION TO BY -LAWS 91 -56 AND 97 -126
FOR NOISE
WHEREAS on April 29, 1991, Council enacted By -law No. 91 -56 respecting
exhibitions held for hire or gain;
WHEREAS on June 23, 1997, Council amended By -law No. 91 -56 to regulate
sound levels emanating from concerts; and
Report #1 -12- July 3, 2012
WHEREAS Council deems it advisable to grant a temporary site specific exemption
to By -law No. 91 -56 for the purpose of allowing the Boots & Hearts Country Music
Festival to proceed;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
• Notwithstanding paragraph 4(I) of By -law No. 91 -56, as amended by
By -law 97 -126, the Maximum Level of Audible Sound for Mosport Park for
the period August 10, 2012 to August 12, 2012 shall be as follows:
Concerts - Maximum
Hours To Level of Audible Sound
2:00 am 8:59 am 45 dBA
9:00 am 1:59 am 110 dBA
• Notwithstanding paragraph 3(1) of By -law No. 91 -56, as amended by
By -law 97 -126, the application for a license to hold the Boots & Hearts
Country Music Festival be made to the Clerk of the Municipality by
July 4, 2012.
Unfinished Business #1
Excerpt of June 18, 2012 Council Minutes
Resolution #C- 204 -12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the nomination of citizens for the Queen's Diamond Jubilee Medal Program be
referred to staff to advertise on the Municipal website and through social media.
. _
Unfinished Business #1
From: FCM Communique [mailto:communique(crfcm.ca]
Sent: Thursday, June 07, 2012 1:59 PM
To: MayorsExternalMailGroup
Subject: Diamond Jubilee / medaille du Jubile
Dear Head of Council:
CELEBRATING COMMUNITY BUILDERS:
The Queen's Diamond Jubilee Medal Program
The Government of Canada is offering municipalities a unique opportunity to celebrate
the people who help build communities.
Through FCM, the federal government is inviting municipalities to award a Queen's
Diamond Jubilee medal to a citizen who has made an exceptional contribution to his /her
community.
The medal program is the centrepiece of a year -long series of Diamond Jubilee
initiatives by the federal government. The jubilee marks sixty years of public service by
Her Majesty Queen Elizabeth II.
To ensure that communities of all sizes and in every region of the country have the
opportunity to participate in the medal program, all of Canada's 3,734 local
governments have been invited to nominate a medal recipient and one alternate
candidate.
There will also be an opportunity for FCM and Provincial - Territorial Associations
associated with FCM to nominate recipients from the national and PT municipal sectors.
Following informal discussions with FCM, the federal government is preparing to
allocate medals on the following basis:
3,734 - Medals allocated for nominations from individual municipalities
108 - Medals allocated for nominations by FCM
108 - Medals allocated for nominations by PT associations
50 - Reserve medals (allocation to be determined at a later date)
4,000
You will find the eligibility criteria included, as well as the nomination form to be
completed, saved and returned to FCM via email. Please note that the deadline for
submitting the name of your candidate (and one alternate candidate) is August 1, 2012.
Questions concerning the nomination process can be addressed to FCM by electronic
mail.
Unfinished Business #1
Requests for promotional items, as well as use of the Emblem permission and
submissions for the Calendar of Events must all be submitted to the Diamond Jubilee
Team.
If your municipality is requesting Royal Portraits, Crown of Maples or Canadian
promotional materials for Canada Day celebration, requests must be submitted to the
following address: Ce rem onialetSymboles- Ceremonia land Symbols a��pch gc ca.
To learn more about the Diamond Jubilee, please visit the Diamond Jubilee website.
Sincerely,
Councillor Berry Vrbanovic
President
Diamond Jubilee Service Medals
Eligibility Criteria
To be eligible for this. honour, a person:
1. Must be a Canadian citizen or a permanent resident of Canada, but need not necessarily
reside in Canada;
2. Must have made a significant contribution to a particular province, territory, region or
community within Canada, or an achievement abroad that brings credit to Canada; and
3. Must have been alive on February 6, 2012. The medal can be awarded posthumously,
as long as the recipient was alive on that date.
SUMMARY OF BY -LAWS
July 3, 2012
BY -LAWS
2012 -055 Being a By -law to authorize the execution of the Memorandum of
.Understanding between Smooth Run Developments and Brookfield
Homes (Ontario) Limited and the Corporation of the Municipality of
Clarington (Item 8 of Report #1)
2012 -056 Being a By -law to adopt Amendment No. 86 to the Clarington
Official Plan (Item 8 of Report #1)
2012 -057 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning
By -law for the former Corporation of the Town of Newcastle
(Smooth Run Developments) (Item 8 of Report #1)
2012 -058 Being a By -law to Being a By -law to amend By -law 84 -63, the
Comprehensive Zoning By -law for the former Corporation of the
Town of Newcastle [Brookfield Homes (Ontario) Limited] (Item 8 of
Report #1)
2012 -059 Being a By -law to amend By -law 2011 -036, a by -law respecting the
appointment of a Chief Building Official, Building Inspectors,
Plumbing Inspectors.and Fire Safety Inspectors (Item 10 of
Report #1)
2012 -060 Being a By -law to amend By -law 91 -58, as amended, being a By-
law to Regulate Traffic on Highways, Municipal and Private Property
in the Municipality of Clarington (Item 11 of Report #1)
2012 -061 Being a By -law to provide for the maintenance, management,
regulation and control of the cemeteries in the Municipality of
Clarington (Item 12 of Report #1)
2012 -062 Being a By -law to regulate open -air burning (Item 15 of Report #1)
2012 -030 Being a By -law to amend By -law 2011 -106, being a by -law to
establish a Municipal Services Board to provide social and
recreational opportunities to the Older Adults of Clarington through
the operation of the Clarington Older Adult Centre (Item 22 of
Report #1)
2012 -063 Being a By -law to amend By -law No. 91 -56, being a by -law to
regulate and licence certain exhibitions held in the Municipality
(Item 24 of Report #1)
•
MEMO
Leading the lVay
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: C. Anne Greentree, Deputy Clerk
Date: June 29, 2012
Subject: COUNCIL AGENDA — JULY 3, 2012
Please be advised of the following regarding the July 31d Council meeting:
DELEGATIONS
See Final list of delegations attached.
COMMITTEE REPORT
Item #3 Request for Moratorium on Proposed Leader Energy Wind Turbine Farm Project
A couple of minor housekeeping wording changes are necessary to correct this
resolution including changing the word "hold" to "place" and to correct the
reference to the "Canadian Nuclear Safety Commission ".
Item #4 Request by Valleys 2000 for Funds to Cover Shortfall in Fish By -Pass Channel
Project
This resolution speaks to approving a contract with Valleau Construction, when in
fact Council previously authorized this contract on March 19, 2012, Resolution
GPA- 213 -12. Therefore, it is recommended that Item #4 be pulled and the
following resolution be passed:
"THAT the Municipality of Clarington, as a partner with the Valleys 2000 project "A
Miracle in the Making ", grant the sum of up to $81,971.04 to make up the shortfall
funding required for this worthy project to proceed without delay;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L'IC 3A6 T 905 -623 -3379 F 905 -623 -6506
CLERK'S DEPARTMENT MEMO
PAGE 2
THAT the funds be taken from the reserve fund to be identified by the Treasurer;
and
THAT any unused funds be returned to the reserve fund as well as any additional
fundraiser proce ds."
C. Anne Greentree, CMO
Deputy Clerk
CAG /cf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
FINAL LIST OF DELEGATIONS
July 3, 2012
a) Steve Coles, President, Clarington Older Adult Association -- Addendum 1
Report CSD -006 -12 - Clarington Older Adult Association - Parking
Concerns /Strategic Plan (Item 22 of Report #1)
b) Malcolm McCombe, Secretary, Clarington Older Adult Association —
Addendum 1 Report CSD - 006 -12 - Clarington Older Adult Association - Parking
Concerns /Strategic Plan (Item 22 of Report #1)
C) Angie Darlison, Executive Director, Clarington Older Adult Association —
Addendum 1 Report CSD - 006 -12 - Clarington Older Adult Association - Parking
Concerns /Strategic Plan (Item 22 of Report #1)
d) Cathie Ward - Addendum 1 Report CSD -006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
e) Irene Gouriay - Addendum 1 Report CSD - 006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
f) Donald Welsh - Addendum 1 Report CSD -006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
g) Charles Edey, President, Leader Resources Services Corp. -- Proposed Leader
Energy Wind Turbine Farm Project - (Item 3 of Report #1)
h) Sheila Hall, Executive Director, Economic Development Officer, Clarington
Board of Trade — Second Quarter Report to Council (Correspondence
Item I — 6)
i) Bart Lavis, Project Manager, Leader Resources Services Corp., - Use of
Lancaster Road for Access to Clarington Wind Farm Project (Correspondence
Item D - 5)
j) Dan Worrall, President, Clarington Firefighters Association —
Report ESD- 010 -12 — Fire Dispatch Services (Item 13 of Report #1)
k) Dan Worrall, President, Clarington Firefighters Association ---
Report ESD - 011 -12 — Staffing Trucks with Full -Time Firefighters (Item 14 of
Report #1)
1} Wayne Geurts - Addendum 1 Report CSD -006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
M) Phillip Brickell - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
n) Kern Majid - Addendum 1 Report CSD - 006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
o) Roland Kuijpers - Addendum 1 Report CSD - 006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
P) Jane Kenny - Addendum 1 Report CSD- 006 -12 - Clarington Older Adult
Association - Parking Concerns /Strategic Plan (Item 22 of Report #1)
q) Katie Kenny - Addendum 1 Report CSD - 006 -12 - Clarington Older Adult
Association - Parking Concerns/Strategic Plan (Item 22 of Report #1)
•
MEMO
Leading the Way
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: C. Anne Greentree, Deputy Clerk .
Date: July 3, 2012
Subject: COUNCIL AGENDA — JULY 3, 2012
Please be advised of the following regarding tonight's Council meeting:
CORRESPONDENCE FOR DIRECTION
D - 8 Wally Grundy area resident, expressing concern with parking vehicles on
the grass at the Beech Centre; indicating that he moved to the area many
years ago due to the trees, grassland and park; and, requesting that
Council not allow parking on the grass to occur as the grass and trees will
die and be lost forever.
(Motion to advise of actions taken with
respect to Item 22 of Report #1)
C. Anne GreeWtree, CMO
Deputy Clerk
CAG /cf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 -623 -3379 F 905 - 623 -6506