HomeMy WebLinkAbout06/18/2012•
DATE: MONDAY, JUNE 18, 2012
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
ANNOUNCEMENTS
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
Minutes of a regular meeting of Council held June 4, 2012
PRESENTATIONS
a) 2012 Awards of Academic Excellence
b) Pat Best — 2012 Senior of the Year Award
C) Glenda Gies and Christina Hodgins, Co- Chairs, St. Marys Cement Community
Relations Committee - Annual Report
DELEGATIONS
a) Petra Schwirtz, Clarington Tourism Marketing Board — Update on Activities
(Correspondence Item D - 6)
COMMUNICATIONS
Receive for Information
1- 1 Minutes of the Clarington Agricultural Advisory Committee dated May 10, 2012
1 - 2 Debi A. Wilcox, Town Clerk, Town of Whitby - Direct Election of the Regional
Chair
1 - 3 J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation
Authority (CLOCA) - 2012 Budget
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Council Agenda - 2 - June 18, 2012
1 - 4 Tyler Drygas, Consultant Senior Environmental Planner, URS Canada Inc. -
Replacement of the Highway 401 /Holt Road Interchange
1 - 5 Pamela Musgrave, Senior Regional Manager, Muscular Dystrophy Canada —
Letter of Appreciation to the Clarington Professional Fire Fighters' Association
1 - 6 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham - Durham/York Energy From Waste Project
Receive for Direction
D-1 Nick Kulb, Partner & Executive Producer, Republic Live — Request to Hold
Fireworks Display
.11
D - 2 Thomas Cleland, President, Hybridyne Power Development Corporation -
PhotoVolatic Solar Array Application under the Feed In Tariff (FIT) Program
D - 3 Shannon Foote — Responsible Pet Owners' By -law Review
D - 4 James Slyfield — Middle Road Realignment and Bridging
D - 5 Residents of the West Beach - Illegal Parking Issues at the West Beach
Parkette
D - 6 Petra Schwirtz, Chair and Sandy Archibald, Director, Clarington Tourism
Marketing Board — Update on Activities
D - 7 Nick Kulb, Partner & Executive Producer, Republic Live — Temporary By -law
Extension
D - 8 Confidential Correspondence regarding a Personnel Matter
COMMITTEE REPORT(S)
1. General Purpose and Administration Committee Report of June 11, 2012
STAFF REPORT(S)
UNFINISHED BUSINESS
BY -LAWS
PROCEDURAL NOTICE(S) OF MOTION
Council Agenda - 3 - . June 18, 2012
OTHER BUSINESS
CONFIRMING BY -LAW
ADJOURNMENT
Council Meeting Minutes
JUNE 4, 2012
Minutes of a regular meeting of Council held on June 4, 2012 at 7:00 p.m., in the
Council Chambers.
Councillor Traill led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J: Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Chief Administrative Officer, F. Wu
Present: Facilities Manager, G. Acorn
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services and Human Resources,
M. Marano
Director of Finance/Treasurer, N. Taylor
Communications Co- Ordinator, J. Vreeker, attended
until 7:56 p.m.
Director of Emergency Services /Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
Mayor Foster indicated that Jackie Adams [Delegation (b)] would not be in attendance
this evening.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Neal indicated that he would be declaring an interest with respect to
Correspondence Item D - 14.
Council Meeting Minutes - 2 - June 4, 2012
ANNOUNCEMENTS
Councillor Novak advised that she had attended the following events:
• Durham Bike Summit 2012: Progress and Potential for Liveable Friendly
Neighbourhoods held on May 30, 2012 at the Jubilee Pavilion
• Open House for the Canada Rubber Group Inc. on May 31, 2012
• Bowmanville Creek Fish By -Pass Channel sod - turning on Wednesday, May 31,
2012
• Clarington Project Drum Session at St. Andrews Presbyterian Church
• Community Care Durham Volunteer Appreciation and Barbeque
Councillor Novak announced the following events:
• The opening of the new eye clinic tonight at the Bowmanville Hospital
• Study Commencement for the Clarington Science and Technology Business
Park Class Environmental Assessment
• Public Open House on June 14, 2012 at the Courtice Community Complex for
the Hancock Neighbourhood Design
Councillor Partner advised that she had attended the following events:
• Kawartha Pine Ridge District School Board 2012 Equity and Diversity Gala at
the Pines Senior Public School on May 31, 2012
• Big Brothers and Big Sisters of Clarington's Spring Food and Wine Festival at
the Newcastle Community Hall on June 2, 2012
• Sod - turning ceremony for the expansion of the Newcastle Fellowship Baptist
Church
Councillor Partner also announced the following:
• Wednesday, June 6, 2102 is Tim Horton's Camp Day where all proceeds from
coffee sales are donated to the Tim Horton's Children's Foundation
• June 14, 2012 the Royal Canadian Mounted Police Musical Ride will perform at
the Orono Fairgrounds at 6:30 p.m.
• She expressed appreciation to all supporters of the 2nd Annual "In .the Face of
an Angel" Golf Tournament for Ovarian Cancer which raised $7,500
Councillor Traill announced that she had attended the following events:
The launch of the Helmets to Hardhats Program connecting veterans to training
and employment opportunities in the construction industry where the
Government has committed $150,000
The Bethesda House Annual Fundraising Dinner Auction on Thursday,
May 17, 2012 at the Clarington Beech Centre which raised over $11,000
Council Meeting Minutes - 3 - June 4, 2012
• The DurhamCLEAR Fundraising Dinner on Saturday, May 26, 2012 at the
Garnet B. Rickard Recreation Complex, where the speaker was Mike
Schreiner, the Leader of the Green Party of Ontario
Councillor Traill also announced the following:
On June 5, 2012, there will be a community meeting at the Bowmanville High
School to promote Bowmanville as the next "Million Dollar Community" as
featured on the Oprah Network
On June 6, 2012, there will be a community meeting at the Bowmanville High
School for residents of the Trudeau community to discuss neighbourhood
issues
• On June 16, 2012, the Annual Tyrone "Spirit Day" will take place featuring
country games, a barbeque and jumping castles for the children
Councillor Woo announced that he had attended the following events:
• The 4th Annual Mr. /Ms. Community Living Comedy Auction on May 29, 2012
• The Open House for the Canada Rubber Group Inc. on May 31, 2012.
Councillor Woo recognized Sheila Hall, Clarington Board of Trade, in the
gallery this evening and extended congratulations to the Board for their efforts
in bringing the company's consolidated operations to Bowmanville
• On Thursday, he brought greetings on behalf of the Municipality to Community
Care Durham in celebration of their 35th Anniversary
• The 6th Anniversary of Kingsway Arms Retirement Residence
• The Perinatal Bereavements Society of Ontario Butterfly Release and Garden
Party at the Pickering Museum
Councillor Woo also announced the following:
• On Thursday, June 7, 2012, St. Marys Cement will receive the International
Organizations for Standardization's (ISO) 50001 certification, the first
industrialized organization in North America to receive the designation.
Councillor Woo noted that as a result of processes adopted St. Marys has
realized energy savings of $3 million over the past three years
• The "Little Hospital With Heart" exhibit opened at the Clarington Museum and
Archives over the weekend
Councillor Hooper announced that he had attended the following events:
• The Open House for the Canada Rubber Group Inc. on May 31, 2012
• The 6th Anniversary of Kingsway Arms Retirement Residence
• The 172 Air Cadet Squadron Ceremony on the weekend
• The Big Brothers and Big Sisters of Clarington's Spring Food and Wine Festival
at the Newcastle Community Hall on June 2, 2012
• The 1 0th Annual Alfie Shrubb Classic Walk/Run on Sunday, June 2, 2012
Council Meeting Minutes - 4 - June 4, 2012
• Sod - turning ceremony for the expansion of Newcastle Fellowship Baptist
Church
Councillor Hooper also announced the following:
• The Fifth annual Rockin' Rotary Ribfest will be held June 8, 9, and 10, 2012, at
the Garnet B. Rickard Recreation Complex
• Doors Open Clarington will be held on Saturday, June 9, 2012
• On June 10, 2012, an Ecumenical Service of Christian Worship will be held at
Rotary Park at 11:00 a.m.
• 2012 Concerts in the Park Series held at Rotary Park start on June 14, 2012
featuring the Lincolnaires. Various artists will perform throughout the summer
including Rainstone and Hotel California
Councillor Neal announced the following:
• He attended the Open House for the Canada Rubber Group Inc. and the
Bowmanville Creek Fish By -Pass Channel sod - turning on Wednesday, May 31,
2012 and the Big Brothers and Big Sisters of Clarington's Spring Food and
Wine Festival at the Newcastle Community Hall on June 2, 2012
Mayor Foster announced the following:
• The Rainbow Flag was raised today at the Municipal Administrative Centre and
the Official Pride Gala Dinner will be at Bobby C's tomorrow night
• He encouraged the community to attend the meeting on June 5, 2012 to
support the "Million Dollar Community" contest
• The grand opening of "Your Home and Windows" takes place on Friday,
June 8, 2012 in Hampton
• Pride Family Barbeque will be held at the Dnipro Hall in Oshawa on Friday at
2:00 p.m.
• A barbeque in support of Sick Kids will be held at 140 Richfield Square on
June 9, 2012
• The Newcastle Home and Trade Show will be held on Sunday
Resolution #C- 172 -12
Moved by Councillor Partner, seconded by Councillor Traiil
THAT the minutes of a regular meeting of Council held May 14, 2012, be approved.
"CARRIED"
Council Meeting Minutes - 5 - June 4, 2012
PRESENTATIONS
Albert Sweetnam, Vice President, Nuclear Projects, Ontario Power Generation (OPG)
addressed Council to provide a progress report on OPG's two major Nuclear Projects
— Darlington Refurbishment and Continued Operation and Darlington New Nuclear
Project. Mr. Sweetnam introduced Keith Howard, Director of Engineering for the
Darlington New Nuclear Project also in attendance this evening. Through use of a
PowerPoint presentation, Mr. Sweetnam reviewed the Refurbishment and Continued
Operation Environmental Assessment, project statistics and next steps.
Mr. Sweetnam noted for Environmental Assessment purposes, the Refurbishment
project has been split into two phases, the refurbishment phase (2013 -2024) which
will encompass replacing reactor components, placing them in new waste storage
buildings and restarting the reactors and the continued operation phase (2019 -2055)
which includes continued electricity generation for 25 to 30 years, ongoing
maintenance, improvements, upgrades and construction and operation of additional
used fuel dry storage building. He stated that OPG has conducted extensive studies
in support of the Environmental Assessment culminating in a 5,000 page document
and 15 technical supporting documents being submitted to the Canadian Nuclear
Safety Commission. Mr. Sweetnam noted that the submission included values and
perspectives of the community and the Region of Durham. He stated the
Environmental Impact Statement concluded that the refurbishment project will not
result in any significant adverse effects, when taking into account proposed design
and mitigation measures. The one area where there is a residual effect that.cannot be
completely mitigated is in the loss of common forage fish for example, the round goby,
an invasive species affected by the operation of the cooling station. Mr. Sweetnam
indicated that OPG continues to monitor and investigate ways to ensure it remains
insignificant. He noted the project may also cause some relatively minor negative
effects within 3 kilometres of the site and that they are working closely with the
Ministry of Transportation, the Region of Durham and the Municipality of Clarington to
discuss what the potential effects of the project may have on roads and traffic flow
around the site. He stated the project will bring positive effects throughout its life
including employment opportunities, municipal revenue and business and supplier
opportunities. Mr. Sweetnam confirmed that the majority of the work will be done
inside the existing station but additional new buildings, renovations and extensions to
existing structures will also be required and will include a new building to store the
heavy water, expansion of the existing Darlington Waste Management Facility, one or
two other buildings to accommodate used fuel that will be removed from the reactors
during refurbishment and other buildings for maintenance shops and employee
workstations. Mr. Sweetnam highlighted next steps advising the Environmental
Assessment work is in the hands of the Canadian Nuclear Safety Commission noting
Federal and Provincial agencies and the CNSC are reviewing the documents. A draft
document for public review and comment was issued today and the CNSC will hold a
public hearing in support of the Refurbishment Environmental Assessment in
November.
Council Meeting Minutes - 6 - . June 4, 2012
Mr. Sweetnam highlighted other refurbishment related work including the Darlington
Energy Complex building which will house a full -scale reactor mock up, Public
Information Centre and Security Processing Centre, a joint venture of SNC- Lavalin
Nuclear Inc. and Aecon Construction Group to remove and replace tubes for each of
the station's four reactors, and the installation and connection of municipal sewer and
water lines. Once full municipal water and sewer service is in place for the station, the
onsite waste water treatment facility will cease to operate.
Mr. Sweetnam provided an overview of the Darlington New Nuclear Project. He
advised that the Federally- appointed Joint Review Panel had released their report
which concluded that the project will not result in any significant adverse
environmental effects, given mitigation. He noted that subsequently, the Federal
Cabinet has approved the Environmental Assessment and that the next step will be
the issuance of the Licence to prepare the site by the Joint Review Panel, although a
Judicial Review was filed against the decision and that process continues in Federal
court. Mr. Sweetnam stated that OPG continues to ensure they are project ready by
preparing the site for turn over to the vendor including an access road at the northeast
area of the property. Mr. Sweetnam indicated that OPG is examining two ways to
provide cooling water to the condenser process including a "once through" lake water
existing process and mechanical draft cooling towers where excess heat is transferred
to the atmosphere. OPG will use a formal decision process known as BATEA (Best
Available Technology Economically Achievable) to select the option that provides the
best environmental performance and is also economical and ensures that all key
factors are included in making a balanced and transparent solution. Mr. Sweetnam
indicated that the two options were compared against 19 factors and based on studies
the initial indication is that "once through" is the best solution. This solution is now
being confirmed through stakeholder workshops where additional information and
views can be used to conclude the evaluation.
In response to questions, Mr. Sweetnam acknowledged that OPG is aware that the
Municipality does not want cooling towers; however, he stated the CNSC still requires
that the study be done. Mr. Sweetnan also confirmed that the full mock -up reactor is
unique in the world and that the suggestion to offer training would be taken under
advisement.
Council Meeting Minutes - 7 - June 4, 2012
DELEGATIONS
Marilyn Morawetz, Doors Open Clarington, addressed Council concerning
Correspondence Item I — 8. Through use of a PowerPoint presentation,
Ms. Morawetz highlighted the 2012 Doors Open Clarington event taking place on
June 9, 2012 from 10:00 a.m. to 4:00 p.m. providing residents and visitors with the
opportunity to explore both known and little -known buildings. She provided a history
of Doors Open Ontario which has grown since 2002 noting this is the 3`d year
Clarington will showcase unique and surprising sites for everyone to see including a
behind - the - scenes bus tour of Ontario Power Generation, Eldad United Church, and
Benjamin Lett's homestead to name a few. Ms. Morawetz stated that whether a
person is interested in heritage sites or places that lie in abandoned disrepair, there
will be something for everyone along the western border of Clarington. She thanked
Council for their support of the event and extended an invitation to all to experience
the day and explore untold secrets. Ms. Morawetz presented a plaque to Mayor
Foster thanking Council for supporting Doors Open Clarington 2010 and 2011.
Prior to the meeting, Jackie Adams had advised that she would not be in attendance.
COMMUNICATIONS
Resolution #C- 173 -12
Moved by Councillor Woo, seconded by Councillor Traill
THAT the communications to be received for information be approved with the
exception of Correspondence Items I - 10, 1 - 13, 1 - 4 and I - 6.
"CARRIED"
1- 1 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated May 8, 2012
1 - 2 Minutes of the Clarington Agricultural Advisory Committee dated
May 10, 2012
1 - 3 Minutes of the Central Lake Ontario Conservation Authority dated
May 15, 2012
1 - 5 Minutes of the Newcastle Community Hail Board dated April 17, 2012
Council Meeting Minutes - 8 - June 4, 2012
1 - 7 The Honourable Charles Sousa, Minister of Citizenship and
Immigration, advising that nominations are being accepted for the
Ontario Medal for Good Citizenship, an award established in 1973 to
honour Ontarians who, through exceptional, long -term efforts, have
made outstanding contributions to community life; indicating that
nomination forms are available on -line by visiting the Ministry's
website at www.ontario.ca /honoursandawards or by calling 1 -877-
832 -8622; and, encouraging members of the public to nominate a
deserving citizen in the community. The deadline for receipt of.
nominations is July 17, 2012.
1 - 8 Marilyn Morawetz, Doors Open Clarington 2012, thanking Council for
the Community Grant and advising Doors Open Clarington will be
held on Saturday, June 9, 2012.
I - 9 John R. O'Toole, MPP, Durham, forwarding a copy of
correspondence he received from the Honourable Kathleen Wynne,
Minister of Municipal Affairs and Housing, regarding Clarington's
resolution with respect to special funding to cover municipal budget
deficits, acknowledging that legislation prohibits municipalities from
developing a budget deficit; indicating the Provincial economy faces
significant challenges and that the government is committed to
ensuring Ontarians receive the best value for their tax dollars; stating
that the Province will meet these challenges through fundamental
reforms; and, advising the Province has the ability to provide special
assistance to a municipality in regard to an emergency or unforeseen
situation based on a detailed qualitative and quantitative financial
review and that she will forward the Municipality's correspondence to
the Honourable Dwight Duncan for information.
I - 11 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising that on May 16, 2012, Regional Council adopted the
following resolution pertaining to Revised Energy From Waste —
Waste Management Advisory Committee Terms of Reference:
"a) THAT the revised Terms of Reference for the Energy from
Waste — Waste Management Advisory Committee be approved;
and
b) THAT a copy of Report No. 2012 -WR -2 of the Commissioner of
Works and the revised Energy from Waste — Waste Management
Advisory Committee Terms of Reference be forwarded to the
Municipality of Clarington."
Council Meeting Minutes - 9 - June 4, 2012
1 - 12 The Honourable Jim Bradley, Minister of the Environment, responding
to Council's correspondence of April 17, 2012, requesting that a
monitoring well be placed on the property adjacent to the Morgan's
Road commercial fill site; indicating that following the issuance of a
Director's Order requiring the owner of the commercial fill site to
submit an environmental site assessment including a plan to monitor
ground water, a plan was submitted including groundwater sample
analysis results and that following Ministry staff review, it was
concluded that groundwater beneath and flowing off the site, meets
all health -based criteria for drinking water; advising that in addition,
drinking water well sampling was conducted by the Ministry at three
private residences located in the vicinity of the commercial fill site with
no exceedances of the Ministry's drinking water standards; and,
advising that the Ministry has determined that the installation of a
monitoring well off -site is not required at this time but that they will
continue to review circumstances that may dictate the need to have
off -site groundwater monitoring in the area.
1 - 14 P.. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising that on May 16, 2012, Regional Council adopted the
following resolution pertaining to Quarterly Report on Planning
Activities:
"a) THAT Report #2012 -P -37 of the Commissioner of Planning and
Economic Development be received for information; and
b) THAT a copy of Report #2012 -P -37 be forwarded to all Durham
Area Municipalities, Durham Regional Police Service, and Durham
Emergency Medical Services for information."
1 - 15 P. M. Madill, Regional Clerk, Regional Municipality of Durham,
advising that on May 16, 2012, Regional Council adopted the
following resolution pertaining to analysis related to the election of the
Regional Chair:
"a) THAT Report #2012 -A -15 of the Regional Clerk and Chief
Administrative Officer be received for information; and
b) THAT a copy of Report #2012 -A -15 be forwarded to the Area
Municipalities for information."
1 - 16 Melodee Smart, Administrative Assistant, Works Department,
Regional Municipality of Durham, forwarding copies of the following
documents, in accordance with the Notice of Approval to Proceed
with the Undertaking regarding the Amended Environmental
Assessment for Durham and York Residual Waste Study, Condition 3
Public Record:
Council Meeting Minutes - 10 - June 4, 2012
Letter to the Ministry of the Environment dated May 4, 2012,
with a copy to the EFWAC,. York Regional Clerk and Durham
Regional Clerk, regarding Submission of the Revised Odour
Management and Mitigation Plan
Durham York Energy Centre Odour Management and
Mitigation Plan (Revised April 2.012) and, ,
advising that the documents are also available on the EFW project
website at http:// www. durhamVorkwaste .ca /project/efw- committee.htm
1 - 17 Debbie Shields, City Clerk, City of Pickering advising Pat Madill,
Regional Clerk, Regional Municipality of Durham that the Council of
the City of Pickering has consented to the passage of a Regional
Chair Election By -law.
1 - 10 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing
to Metrolinx advising that on May 16, 2012, Regional Council adopted
the following resolution pertaining to Metrolinx — BikeLinx Funding:
"a) THAT given that the Local Area Municipal requests for BikeLinx
funding exceeded available funding, the Region's BikeLinx
funding be distributed to the area municipalities based on current
value weighted assessment as noted below, with the exception of
the Township of Uxbridge, who did not submit a request for
funding:
Municipality
Recommended
Funding Allocation ($)
Ajax
29,021
Oshawa
36,633
Pickering
29,021
Whitby
35,365
Clarington
21,568
Scugog
6,978
Brock
4,000
Uxbridge
0
Total
162,586
b) THAT the Regional Chair and Clerk be authorized to execute
agreements with the area municipalities for the distribution of
funds received by the Region through the BikeLinx program of
Metrolinx, for the provision of sheltered, safe and secure bicycle
parking in strategic locations in the Region; and
Council Meeting Minutes - 11 - June 4, 2012
c) THAT a copy of Joint Report No. 2012 -J -15 be forwarded to each
of the area municipalities and Metrolinx."
Resolution #C- 174 -12
Moved by Councillor Novak, seconded by Councillor Neal
THAT Correspondence Item 1 — 10 from the Region of Durham with respect to
Metrolinx — Bikel-inx Funding be received for information.
WIT00:
1 - 13 Debi A. Wilcox, Town Clerk, Town of Whitby, writing to the
Honourable Kathleen Wynne, Minister of Municipal Affairs and
Housing, advising that on May 7, 2012, the Town of Whitby adopted
the following resolution pertaining to Development Charges — Cost of
Growth:
1. THAT Council receive the following report as information; and
2. THAT Council request that the Ministry of Municipal Affairs and
Housing amend the Development Charges legislation to allow
municipalities to offset the full cost of growth through
development charges.
3. THAT the Town Clerk forward a copy of this report and Council's
resolution to the Minister of Municipal Affairs and Housing, the
Region of Durham, area municipalities within Durham Region, the
member of Provincial Parliament for Whitby, the Ontario Minister
of Finance and members of AMO."
Resolution #C- 175 -12
Moved by Councillor Novak, seconded by Councillor Partner
THAT the resolution from the Town of Whitby with respect to Development
Charges — Cost of Growth be endorsed.
"CARRIED"
1 - 4 Minutes of the Ganaraska Region Conservation Authority dated
April 26, 2012
Council Meeting Minutes -12- June 4, 2012
Resolution #C- 176 -12
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the minutes of the Ganaraska Region Conservation Authority dated
April 26, 2012 be received for information.
"CARRIED"
1 - 6 The Honourable Jim Bradley, Minister of the Environment, responding
to Council's correspondence of December 20, 2011, regarding
regulations for the movement of commercial fill; indicating that the
Ministry is in the process of developing guidance related to soil
management activities focusing on commercial fill operations detailing
the Ministry's expectations for those who manage excess soils to help
ensure a consistent approach across the province and to encourage
reuse for beneficial purposes to prevent excess soil from being
unnecessarily disposed of in landfills; and, inviting the Municipality to
contact Kathleen Anderson, Assistant Director, at 416- 326 -3466 to
provide comments or receive further information.
Resolution #C- 177 -12
Moved by Councillor Woo, seconded by Councillor Partner
THAT Correspondence Item I — 6 from the Honourable Jim Bradley, Minister of
the Environment, with respect to regulations for the movement of commercial fill
be received for information and forwarded to Conservation Authorities and all
municipalities in Ontario.
"CARRIED"
CORRESPONDENCE FOR DIRECTION
Resolution #C- 178 -12
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Correspondence Items D - 1 to D - 13 be approved as per the Agenda with the
exception of Correspondence Item D - 3.
"CARRIED"
Council Meeting Minutes - 13 - June 4, 2012
D - 1 Cheryl Green, Administrative and Event Facilitator, Diabetes
Coordinating Office, Durham Region Diabetes Network, requesting
that November 14, 2012, be proclaimed as "World Diabetes Day" to
assist in educating the_ public about diabetes and its complications;
indicating that in support of "World Diabetes Day ", the Durham
Region Diabetes Network will be planning several diabetes
awareness events including their biggest community initiative
"Durham Diabetes Day" to be held on Saturday, November 10, 2012,
providing awareness, education, motivation and support for people in
Durham Region living with diabetes; and thanking Council for their
previous support and anticipated assistance this year.
(Proclaimed)
D - 2 Cathy Abraham, Acting Chairperson, Newcastle Community Hall,
requesting approval for the transfer of $25,000 from the Irene Rinch
Trust fund to the Heritage Garden Fund as the Newcastle
Community Hall's commitment to the project and requesting approval
of $3,500 from the Montague Fund to cover the purchase of
equipment for the Hall.
(Requests for transfer of funds
approved)
D - 4 Bethesda House and Clarington Older Adult Association announcing
that on June 15, 2012, a "Silent No More" event will take place at the
Cenotaph beside the Municipal Administrative Centre between 1:00
p.m. and 2:00 p.m. to speak out against elder abuse; advising that
organizations and individuals will be gathering together the same
hour in many locations throughout Durham to be "Silent No More"
about Elder Abuse in our Region; and, requesting that June 15,
2012, be proclaimed "Elder Abuse Awareness Day ".
(Proclaimed)
D - 5 Sheila Nicholas, Chair, Teachers of English as a Second Language
Association of Ontario (TESL), requesting the week of November 4
to November 10, 2012, be proclaimed "English as a Second
Language Week" in Clarington; and, inviting Members of Council to
participate in their annual conference to be held November 8 to 10,
2012 providing professional development for educators,
administrators, students and volunteers who work with immigrants, .
refugees, citizens and visitors making it possible for them to learn the
English language.
(Proclaimed)
Council Meeting Minutes -14- June 4, 2012
D - 6 Tracylynn Hu, Area Administrator, Heart & Stroke Foundation —
Durham Region, requesting approval to hold their annual Heart and
Stroke Big Bike Event on June 11, 2012; forwarding a map of the
route which will begin and end at Kelsey's Restaurant, 90 Clarington
Boulevard; advising they have requested a Road Occupancy permit
from the Region of Durham; will have escorts for all of their rides and
will provide appropriate proof of insurance with the minimum liability
coverage of $2,000,000.
(Approved provided the organizers
apply for and obtain a road
occupancy permit from the
Engineering Services Department)
D - 7 Heila Pitter, Outreach Services Manager, Bethesda House,
requesting permission to hold the 8th Annual "Clarington Take Back
the Night — Walk for a Safer Community" to be held on Tuesday,
September 18, 2012; advising the walk is an international event
symbolizing a way for women to "reclaim" the streets after dark;
forwarding details of the event commencing at 6 :00 p.m. in the
parking lot of the Royal Canadian Legion; and, indicating that
appropriate proof of insurance will be supplied.
(Approved provided the Organizer's
apply for and obtain a road
occupancy permit from the
Engineering Services Department)
D - 8 Heila Fitter, Outreach Services Manager, Bethesda House, advising
that on June 23, 2012, Bethesda House is hosting Durham's 4th
Annual Men's walk against domestic violence: "Walk-A- Mile- In -Her-
Shoes" event, a fundraising event for Bethesda House providing
public awareness of the issue of domestic abuse in Durham Region;
and, requesting permission to install a banner on Veridian poles east
of Durham Road 57 from June 11 to June 24, 2012, to promote the
event.
(Approval of installation of banner
and Veridian advised)
D - 9 Garth Gilpin, Secretary- Treasurer, Historic Downtown Bowmanville
Business Centre, informing Council that Shaima Rezazada, Curves
Fitness Centre, has volunteered to sit as a Director on the Board of
Management, effective May 8, 2012 for the balance of the current
term which expires on December 31, 2014.
(Approval of appointment of Shaima
Rezazada to the Historic Downtown
Bowmanville Board of Management
for the balance of the current term
expiring December 31, 2014)
Council Meeting Minutes -15- June 4, 2012
D - 10 David Stuckless, Magnetsigns, expressing concerns that some sign .
companies are using faded colours as a way to get around the
requirement of the Mobile sign by -law prohibiting the use of
fluorescent colours; and, requesting Council to modify /remove the
prohibited fluorescent colours clause from the By -law and to add a
clause "all mobile signs are to be well maintained and in good
condition. No faded letters are to be used ".
(Correspondence referred to staff)
D - 11 Newtonviile Town Hall Board, requesting permission to close Church
Lane extending from 21 Church Lane to include the total road area
covered by the Ina Brown Parkette to hold their annual community
barbeque on Saturday, June 16, 2012.
(Approved provided the organizers
apply for and obtain a Road
Occupancy Permit from the
Engineering Services Department)
D - 12 Donald George Duthie, Maj. (ret), Committee Chairman,
172 Clarington Squadron, Royal Canadian Air Cadets, requesting
permission to hold Fall Tagging days from Thursday, October 11 to
Sunday, October 14, 2012 and Spring Tagging days from Thursday,
May 2 to Sunday, May 5, 2013.
(Tag days October 11 to 14, 2012
and May 2 to 5, 2013 approved)
D - 13 Grant Girard proposing that two Canadian flags be attached to each
bridge over Highway 401 along The Highway of Heroes route from
Trenton to Toronto, including the Don Valley Parkway, to show our
admiration for our Armed Forces with more heartfelt expression;
each flag painted on comparable board as the green city distance
signs along the highway since painted signs would last longer and be
less expensive to maintain than cloth flags on a flagpole; the flags
could be attached to the centre of each bridge, on flag per side.
(Correspondence referred to the
Ministry of Transportation of Ontario)
D - 3 Nick Kulb, Partner and Executive Producer, Republic Live,
requesting that the Boots and Hearts Music Festival be declared a
"municipally significant" event; indicating that as per the
requirements of the Alcohol and Gaming Commission of Ontario, the
Organizer must submit documentation to this effect as part of the
application for Special Occasion Permit; and, indicating that they are
looking forward to working with local officials in bringing this festival
to Bowmanville and trust it will be an enjoyable experience for ail.
Council Meeting Minutes -16- June 4, 2012
Resolution #C- 179 -12
Moved by Councillor Woo, seconded by Councillor Partner
THAT the correspondence from Nick Kulb, Republic Live, regarding the Boots
and Hearts Music Festival, be received;
THAT the Boots and Hearts Music Festival scheduled for August 10 to 12,
2012 at the Canadian Tire Motorsport Park be declared a municipally
significant event for the purpose of obtaining a Special Occasion Permit; and
THAT Nick Kulb be advised of Council's decision.
"CARRIED"
Councillor Neal stated a pecuniary interest with respect to Correspondence
Item D - 14 as he is a member of the Rotary Club of Courtice, and left the
Council Chambers during discussion and voting on this matter.
D - 14 Marie Visser, President Elect; Rotary Club of Courtice, requesting
approval to hold their Annual Canada Day Fireworks Celebration at
the Garnett B. Rickard Recreation Complex park on July 1, 2012,
commencing at 5:00 p.m. and ending at approximately 10:30 p.m.;
advising the event will feature live entertainment, children's activities,
a military display and outstanding fireworks; and, requesting the
closure of Stevens Road between Highway 57 and Clarington
Boulevard from 5:00. p.m. to 10:30 p.m. to ensure the safety of
attendees, volunteers and participants. Auxiliary police will ensure
safety for all involved and all required documentation including
liability insurance will be in order.
Resolution #C -180 -12
Moved by Councillor Hooper, seconded by Councillor Novak
THAT the request from Marie Visser, President Elect, Rotary Club of Courtice
to hold their Annual Canada Day Fireworks Celebration at the Garnett B.
Rickard Recreation Complex park on July 1, 2102 be approved provided the
organizers apply for and obtain a Road Occupancy Permit from the
Engineering Services Department.
10 _ 1
Councillor Neal returned to the meeting.
Council Meeting Minutes -17- June 4, 2012
D - 15 Raymond Benns, Chair, Ganaraska Region Conservation Authority
(GRCA), forwarding the following resolution adopted on May 17,
2012, pertaining to industrial wind projects for Council's
consideration:
"WHEREAS the Oak Ridges Moraine is an environmentally sensitive,
geological landform that contains the headwaters of 65 rivers and
streams and whose aquifer systems provide drinking water directly to
250,000 people and millions more;
WHEREAS the Oak Ridges Moraine is a protected landform under
the Oak Ridges Moraine Act;
WHEREAS there are industrial wind projects proposed on the Oak
Ridges Moraine;
WHEREAS Municipalities are not the approval authority on
Renewable Energy Projects;
WHEREAS under legislation the Ganaraska Region Conservation
authority is a public commenting body under the Oak Ridges
Moraine Conservation Plan;
WHEREAS the member municipalities of Clarington, Township of
Cavan - Monaghan, City of Kawartha Lakes and Hamilton Township
have passed resolutions calling for and supporting a moratorium on
industrial wind projects;
WHEREAS the Ontario Federation of Agriculture has called for a
moratorium on the approval of IWT's;
WHEREAS STORM Coalition has called for a halt on the approval of
energy infrastructure projects on the Moraine until a cumulative
assessment is done on the impact of industrial wind projects on the
Oak Ridges Moraine and full environmental assessments are made
mandatory;
THEREFORE BE IT RESOLVED:
THAT the Board of Directors of Ganaraska Region Conservation
Authority calls for a moratorium on all industrial wind projects on the
Oak Ridges Moraine; and
THAT full environmental assessments be required for all IWTs
projects as a condition of REA Approval;
Council Meeting Minutes -18- June 4, 2012
THAT these resolutions be circulated to all municipalities in the
Ganaraska Region Conservation Authority watershed, AMO,
Conservation Ontario, Kawartha Conservation Authority, Otonabee
Region Conservation Authority, Minister of the Environment, Minister
of Municipal Affairs, Minister of Natural Resources, Minister of
Energy, the Minister of Transportation and Infrastructure, MPP John
O'Toole, MPP Laurie Scott and MPP Rob Milligan."
Resolution #C- 181 -12
Moved by Councillor Woo, seconded by Councillor Partner
THAT the resolution from the Ganaraska Region Conservation Authority with
respect to industrial wind projects be endorsed.
"CARRIED"
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report May 28, 2012.
Resolution #C- 182 -12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the General Purpose and Administration Committee Report of May 28, 2012 be
approved, with the exception of Items #7, #3, and #2.
"CARRIED"
Item #7
Resolution #C- 183 -12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report CLD- 019 -12 be received;
THAT the Exotic Pet By -law 93 -161 be amended to:
a) regulate the keeping of pigeons including requirements pertaining to
enclosures, banding, owner membership with a recognized pigeon
organization, containment of the pigeons, and limiting the number of
pigeons permitted within non - agriculturally zoned lands based on a
maximum of 10 pigeons per 1.0 square metre of loft space;
Council Meeting Minutes - 19 - June 4, 2012
b) to provide for temporary permits for prohibited animals to be exempt from
the provisions of the Exotic Pet By -law provided that all permit requirements
are met to the satisfaction of the Municipal Clerk, or designate;
c) amend Schedule A to permit the keeping of certain classes of animals;
d) to provide that any pot bellied pig of a weight less than or equal to
100 lbs., that is spayed /neutered by the end of the registration period, and
that was kept by an owner as a pet on land that is not in an Agricultural
zone prior to the passage of the by -law be permitted, provided that proof of
purchase is established before May 28, 2012 and registration be no later
than June 30, 2012;
THAT the draft by -law attached to Report CLD- 019 -12 be approved by Council; and
THAT all interested parties be advised of Council's decision.
"CARRIED LATER IN THE MEETING"
(See following motion)
Resolution #C- 184 -12
Moved by Councillor Novak, seconded by Councillor Neal
THAT the foregoing Resolution #C- 183 -12 be amended by adding the word "existing"
after the word "any" on the first line in Section (d).
"MOTION LOST"
The foregoing Resolution #C- 183 -12 was then put to a vote and CARRIED.
Item #3
Resolution #C- 185 -12
Moved by Councillor Neal, seconded by Councillor Partner
THAT Report PSD- 027 -121 be received;
THAT the applications to amend the Official Plan, Zoning By -law and Draft Approved
Plan of Subdivision submitted by Prestonvale Heights Limited to permit the
development of 261 residential units continue to be processed including the
preparation of a subsequent recommendation report;
THAT the applicant, together with the Planning Services Department Staff, hold a
public information centre meeting in the community; and
Council Meeting Minutes -20- June 4, 2012
THAT notification of the public information centre meeting be issued to residents
within a 250m radius of the subject lands; and
THAT all interested parties listed in Report PSD- 027 -12 and any delegations be
advised of Council's decision.
"CARRIED"
Item #2
Resolution #C- 186 -12
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report PSD- 026 -12 be received;
THAT the rezoning application submitted by 1331030 Ontario Inc. be approved and
that the proposed Zoning By -law contained in Attachment 2 to Report PSD- 026 -12 be
passed; and
THAT all interested parties listed in Report PSD- 026 -12 and any delegations be
advised of Council's decision.
"CARRIED"
STAFF REPORT(S)
There were no Staff Reports considered under this Section of the Agenda.
UNFINISHED BUSINESS
There was no Unfinished Business considered under this Section of the Agenda.
BY -LAWS
Resolution #C- 187 -12
Moved by Councillor Hooper, seconded by Councillor Novak
THAT leave be granted to introduce By -laws 2012 -042 to 2012 -047;
2012 -042 Being a By -law to amend By -law 91 -58, as amended, being a
By -law to Regulate Traffic on Highways, Municipal and Private
Property in the Municipality of Clarington
Council Meeting Minutes -21 - June 4, 2012
2012 -043 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning
By -law for the Corporation of the former Town of Newcastle
(1331030 Ontario Inc.)
2012 -044 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning
By -law for the Municipality of Clarington related to ZBA2011 -0035
(Hayes Line (Bowmanville) Ltd.)
2012 -045 Being a By -law prohibiting and regulating the keeping of certain
animals within the Municipality of Clarington
2012 -046 Being a By -law to impose a Minimum Tax Amount
2012 -047 Being a By -law to amend By -law 2004 -253 to provide for Civil
Marriage Services to be Offered by the Municipality of Clarington;
and
THAT the said by -laws be approved.
"CARRIED"
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
Councillor Neal questioned the nature of the Zoning By -law Amendment for the
Public meeting to be held June 25th for lands located at the southeast corner of
Prestonvale Road and Bloor Street. The Commissioner of Planning Services
explained the proposal is for a plan of subdivision immediately north of the South
Courtice arena complex for 300 residential units including a mix of single and
semi detached homes, townhouses, an apartment building, parkette and
dedication of open space along the valley lands. The requirement for the
amendment is to implement the final plan of subdivision as to how it would be laid
out and to zone for apartments and townhouses.
Councillor Neal stated a pecuniary interest earlier in the meeting and refrained
from voting on the Confirming By -law.
Council Meeting Minutes -22- June 4, 2012
CONFIRMING BY -LAIN
Resolution #C- 188 -12
Moved by Councillor Hooper, seconded by Councillor Novak
THAT leave be granted to introduce By -law 2012 -048, being a by -law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 4th day of June, 2012; and
THAT the said by -law be approved.
"CARRIED"
ADJOURNMENT
esolution #C- 189 -12
Moved by Councillor Partner, seconded by Councillor Traill
THAT the meeting adjourn at 8:25 p.m.
"CARRIED"
MAYOR
MUNICIPAL CLERK
DRAFT LIST OF DELEGATIONS
June 18, 2012
a) Petra Schwirtz, Clarington Tourism Marketing Board — Update on Activities
(Correspondence Item D - 6)
SUMMARY OF CORRESPONDENCE
JUNE 18, 2012
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1 - 1 Minutes of the Clarington Agricultural Advisory Committee dated
May 10, 2012 (Copy attached)
1 - 2 Debi A. Wilcox, Town Clerk, Town of Whitby, writing to P. Madill,
Regional Clerk, Regional Municipality of Durham, advising Council
that on May 29, 2012, the Town of Whitby adopted the following
resolution pertaining to Direct Election of the Regional Chair:
1. THAT Report CAO 03 -12 of the Chief Administrative Officer be
received;
2. THAT the Council of the Town of Whitby consents to
By -law #19 -2012 of the Regional Municipality of Durham; and
3. THAT the Town Clerk advise the Region of Durham and the area
municipalities of Council's decision in this regard."
1 - 3 J. R. Powell, Chief Administrative Officer, Central Lake Ontario
Conservation Authority ( CLOCA) advising Council that on May 15,
2012, CLOCA Board of Directors adopted the following resolution
pertaining to their 2012 budget:
"THAT Staff Report #5049 -12 be received for information;
THAT the proposed 2012 budget estimates, totaling $6,804,635 be
approved as presented;
THAT the Region of Durham be requested to approve an operating
levy of $2,595,000;
THAT all capital projects in the Budget Report be adopted as projects
of the Authority; and,
THAT copies of the 2012 Budget Report as approved be circulated to
the Region of Durham and lower -tier municipalities for their
information about the projects and programs of the Central Lake
Ontario Conservation Authority."
Summary of Correspondence -2 -
June 18, 2012
1 - 4 Tyler Drygas, Consultant Senior Environmental Planner, URS
Canada Inc., advising that URS has been retained by the Ministry of
Transportation = (MTO) to undertake a Preliminary Design study for the
replacement of the Highway 401 /Holt Road interchange; indicating
that the first of two Public Information Centres (PIC) has been
scheduled for Wednesday, June 20, 2012 at the Base Line
Community Centre; inviting Members of Council and staff to attend an
External Team Meeting prior to the PIC session scheduled to present
and receive input on the need for improvements to the Holt Road
interchange, the alternatives under consideration and the proposed
process and criteria for evaluating interchange alternatives between
3:00 p.m. and 4:00 p.m. followed by the PIC from 4:00 p.m. to 8:00
p.m. with a short presentation at 5:00 p.m. and 7:00 p.m.; and,
advising that the further information regarding the study is available
by calling 905 - 882 -4401, ext. 147.
1 - 5 Pamela Musgrave, Senior Regional Manager, Muscular Dystrophy
Canada, expressing appreciation to the Clarington Professional Fire
Fighters' Association for their dedication and commitment in raising
funds for muscular dystrophy; indicating that the Association raised
$4,021.33 contributing to the combined efforts of 262 Ontario Fire
Departments /Associations and members who raised $1,161,000
during Muscular Dystrophy Canada's past fiscal year; and, advising
that to date, Canadian Fire Fighters have raised over $70 million and
continue to be their largest and most significant source of income.
1 - 6 Melodee Smart, Administrative Assistant, Works Department,
Regional Municipality of Durham, forwarding copies of the following
documents, in accordance with the Notice of Approval to Proceed
with the Undertaking regarding the Amended Environmental
Assessment for Durham and York Residual Waste Study, Condition 3
Public Record:
• Letter to the Ministry of the Environment dated May 24, 2012,
with a copy to the EFWAC, York Regional Clerk and Durham
Regional Clerk, regarding Submission of the March 2012 and
April 2012 Complaint and Inquiry Logs
• March 2012 Durham York Energy Centre Call Centre Log
• March 2012 Durham York Energy Centre Complaint Protocol
Log
• March 2012 Durham York Energy Centre Website Traffic
Report
• April 201.2 Durham York Energy Centre Call Centre Log
• April 2012 Durham York Energy Centre Complaint Protocol
Log
Summary of Correspondence -3 - June 18, 2012
® April 2012 Durham York Energy Centre Website Traffic Report;
and,
advising that the documents are also available on the EFW project
website at http:// www. durhamyorkwasie .ca /project/efw- committee.htm
CORRESPONDENCE FOR DIRECTION
D - 1 Nick Kulb, Partner & Executive Producer, Republic Live, requesting
approval to hold a fireworks display in conjunction with the Boots and
Hearts Music Festival at Canadian Tire Motorsport Park August 10
to 12, 2012.
(Motion to approve request provided
the organizers comply with the
requirements of the Fire and
Emergency Services Department and
that the fireworks are set off by an
individual of at least 21 years of age)
D - 2 Thomas Cleland, President, Hybridyne Power Development
Corporation, advising that they are working with the owner of
Newcastle Golf Course, in a project concerning the new Conference
Centre and Banquet Facility at the Golf Course; advising that one of
the uses being planned is as a host for a PhotoVolatic Solar Array to
generate electricity which will be sold to the Province of Ontario
under the Feed In Tarriff (FIT) program, part of the Green Energy
Act, further enhancing an excellent facility in Clarington and
accomplished. largely by local labour and with local supplies;
indicating that under the rules of the newly revised FIT program,
projects that receive Municipal Council endorsement are given a
higher priority in the Ontario Power Authority's process for offering
contracts; and requesting Council's support for the construction and
operation of the project by means of a resolution of support.
(Motion for Direction)
D - 3 Shannon Foote expressing concern with the fairness regarding.
recent changes to the Responsible Pet Owners' By -law regarding the
provisions to keep pet pigs; advising that as a responsible pet owner,
she made inquiries to the Municipality regarding the keeping of micro
pet pigs prior to purchasing one; indicating that the provisions of the
Summary of Correspondence -4 - June 18, 2012
Responsible Pet Owners' By -law will now prohibit her from
purchasing a micro pig but will allow residents who were not in
compliance with the by -law to keep their pets; and, requesting
permission to purchase a micro pig and to have the by -law further
reviewed.
(Motion for Direction)
D - 4 James Slyfield expressing concern he has not received a satisfactory
response from either Municipal staff or Ministry of Transportation
staff to issues he previously brought to Council's and the Ministry's
attention surrounding the realignment and bridging of Middle Road;
suggesting that Council reconsider the 2009 recommendation to
bridge Middle Road and to promptly notify MTO before more time,
money and effort is expended to accommodate the .road realignment
and bridging; and, requesting that Council re- examine his specific
concerns regarding costs and environmental degradation and to
provide meaningful communication to all concerned residents of
Middle Road.
(Motion for Direction)
D - 5 Residents of the West Beach area thanking Council for permitting
Mark Clarke to address the General Purpose and Administration
Committee on Monday regarding illegal parking issues at the West
Beach parkette; suggesting posts be installed that follow the contour
of the road, directing traffic to the new park area at the end of West
Beach Road to address the issue of vandalism, illegal overnight
parking, increase residents' safety and improve the quality of life for
all concerned during the evening hours; and, suggesting that an
accessible parking spot be created at the parkette that will allow for
inclusive access.
(Motion for Direction)
D - 6 Petra Schwirtz, Chair and Sandy Archibald, Director, Clarington
Tourism Marketing Board providing an update on the activities of
Clarington Tourism Marketing Board, formerly Clarington Marketing
Minds and next steps; advising a report will be distributed prior to the
June 18, 2012, Council Meeting; and, requesting that Council endorse
the Clarington Tourism Marketing Board to work with staff and
Council on tourism - related projects and issues, to assign a Member of
Council to sit on the Clarington Tourism Marketing Board; and, to
support and participate in the funding application for the
implementation and completion of an Economic Impact Study.
(Motion for Direction)
Summary of Correspondence -5 - June 18, 2012
D - 7 Nick Kulb, Partner & Executive Producer, Republic Live, requesting a
temporary extension to By -laws 91 -53 and 97 -126 — Exhibitions for
hire or gain to allow the maximum level of audible sound to be
modified from 45 -60dBA to 100- 110dBA from front of house and that
the hours of operation be modified from 10:00 a.m. to midnight to
9:00 a.m. to 2:00 a.m.; and, advising that he has taken adequate
steps to inform all surrounding neighbours of their plans, traffic
patterns, times of operations and are working closely with
Clarington's Communications and Tourism office to accommodate
surrounding neighbours and ensure their experience during the week
does not negatively impact their lives and /or private property.
(Motion for Direction)
D - 8 Confidential correspondence regarding 'a personnel matter.
(Circulated confidentially under separate cover)
(Motion for Direction)
CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING
THURSDAY, MAY 10TH, 2012
MEMBERS PRESENT:
Brenda Metcalf
Don Rickard
Tom Barrie
Mary Ann Found
John Cartwright
Ps C;asWPII.
I -1
CARRIED
Guest: Mark Peacock, GRCA was in attendance on the Conservation Authority regulations and
their relationship to the Site Alteration By -law. Mark reviewed the history of what the
Conservation Act allows the CA's to do. They cannot outright prohibit filling. Everything relates
back to the natural feature being protected, the act does not consider the impacts on
neighbours, noise, mud, dust, etc. Much has occurred in the past few years which is what has
brought this issue to light. There are large amounts of money to be made from accepting fill.
Agricultural Advisory Committee of Clarington May 1 0`h, 2012
Mark addressed questions from committee members with regard to the importing of fill and
topsoil, fees, the number of applications he has awaiting approval. Salient points from the Q &A
and discussion where:
-this is happening now because of the construction for the Pan Am Games and other large
construction projects. The other places where fill used to be dumped in the inner city (e.g.
Leslie St. Spit) are no longer accepting larger amounts of fill and we are more aware of fill being
moved around due to public outcry. The construction of large buildings often has to be founded
on bedrock, therefore the upper layers of soil have to be removed.
-the large concern is over fill that is contaminated, everything is related back to the originating
site, clean fill coming out of a site is desirable, it is the fill that has offending material that is
really an issue.
- approximately 25% of the land in Clarington is regulated by the CA's it has become the target
of the large fill operators, the fill is also going north and 4est of Toronto (not just east).
-with the passing of Clarington's Site Alteration By -law others have updated their by -laws, in the
past month the same type of restrictions have occurred in Port Hope, Cobourg and Alwick-
Haldimand.
- depending on the use of the site in the future some elevated. levels of chemicals is acceptable
depending what the site will be used for.
-there are some soil cleaning operations where soil contaminated with hydro- carbons can be
cleaned by bugs (microbes) that eat the offending chemicals
-there is co- ordination happening between Municipalities and the CA's and the Province but the
Conservation Act was not designed to address this problem; MOE has been quite hands off on
the issue, indicating, that they are not in the fill site business. They have produced a set of draft
guidelines.
Mark also presented on the Clean Water Healthy Land Financial Assistance Program, which
has been operating for 5 years with just under $100,000 being funded by the Municipality with
matching funds of over $330,000 being spent. There are a number of categories that projects
can be funded under. Projects include tree planting, erosion control, well water upgrades and
decommissioning, habitat creation or enhancement, stream fencing, best management
practices like GPS units and no -till drills and the ever popular "other" category.
The program is promoted through word of mouth, events, signage at the sites that the works
have occurred. A CA technician will visit the site and provide technical assistance to the
applicant.
This year the Trees for Rural. Roads Program was added to the co- operative efforts of the
Municipality with the CA's, over 900 trees distributed, requests have already come in for 2013.
Mark also provided an explanation of how the source water protection work will affect the well
head protection area around Orono. Because the Region of Durham has been doing extensive
work on drinking water well in advance of the Walkerton tragedy and O'Connor Commission,
Clarington is in good shape and there will be very little affect of the policies coming out of
source water protection as our "threats" are very limited. The same cannot be said for other
areas in so the impacts on other agricultural operations may be much more significant.
Agricultural Advisory Committee of Clarington May 10`h, 2012
Business Arising
Port Granby Funds — Faye indicated that if Committee members had suggestions it would be
more appropriate to take them directly to Council members. The Municipality has had the funds
since 2001 when the legal agreement was signed and the interest on the funds has been used
to hold the tax rate down. The Director of Finance will be providing a report to Council on what
the funds could be used for.
Correspondence and Council Referrals — Broad Band Resolution- endorsed by Council and
sent to the Minister of Industry Canada, MPP and MP and circulated to other Durham
municipalities.
Wildlife Compensation Program — Council accepted as information . based on advice from
AACC.
Liaison Reports
DAAC — Eric updated the committee on the work the Region has been doing with Sobey's to get
them to buy regionally, and the pursuit of a federally inspected abattoir in Durham. The
advantage of federally inspected is that it can export anywhere, versus provincial which would
not allow for distribution and contracts with the large grocery chains.
The leadership program was well- attended and the six sessions were very useful for the
attendees. Everything from an overview of Canadian agriculture 'to media savvy, networking
and how to perfect your elevator speech were covered.
DRFA — Meeting of various commodity groups to look at agriculture education and target
audiences, students, educators, consumers and leaders in the community. The robot has
arrived and is being stored currently at the Regional offices. The AG awareness trailer is
showing wear and is also very full, volunteers are needed to help run the trailer.
CBOT —AGM for CBOT is April 191hspeaker was from Tim Horton's, Donald has been asked to
continue in his role as agriculture advisor. Donald. was complimented by the new Chair, Ron
Collis. Ron has challenged all of the other CBOT directors to perfect their education of others
on the role of CBOT as well as Donald represents agriculture to the Board.
AACC members should be aware that CBOT spends considerable time pursuing food
processing 'enterprises. Clarington has been short listed for a number of agriculture related
businesses. The pursuit continues.
CBOT is moving into the Balmoral,
downtown location.
looking forward to having more space and being in the
Other Business
Food and Farm Care- Discussion on recent article in Toronto Star about the purchasing
practices of large corporations like Tim Horton's that are looking to obtain chickens and eggs
from non - battery cage farms and pork from farms that do not, use gestation stalls (farrowing
units that protect the piglets for 3 weeks while nursing is still allowed). Discussion on the lack of
understanding of what is happening behind the farm gate; chicken laying barns often. do not
allow anyone to see operation because of bio- hazards (disease, bacteria) and this is perceived
as the farmers hiding something when in fact the chickens have better living conditions than
many humans. If the regulations that have come into place in California (which only has 3
chicken producers) comes into place in Ontario it would mean total rework of barn interiors for
an enriched operation which goes beyond the regulations that are in place for care of animals.
Agricultural Advisory Committee of Clarington May 1 0`h, 2012
Mary Ann suggested people watch a youtube video on Farm and Food Care. The education of
consumers about the conditions that animals are raised in is one of the aspects that all farmers
have to work on. Greater understanding of where food comes from and how it is cared for
needs to occur. There is a great deal of misinformation and fear mongering occurring by animal
rights groups that is unwarranted.
Doors Open - June 9th; the barns of the Bowman Farm will be open, along with the Knox Farm
house and former Hampton Creamery. 10 am to 4 pm.
Enfield Substation - Meeting on May 23`d at Solina Hall at 7:00 p.m.
Volunteer Recognition - Tom and Ted 'thanked committee for the recognition they received by
the Province at the recent volunteer awards. Five of the members will be recognized at the
upcoming Municipal Volunteer recognition on May 16th
Future Agendas
July Meeting, Susan Todd and Don Lovisa from Durham College will be in attendance.
John Cartwright moved to, adjourn.
<CARRIED
Next Meeting June 14th, 2012 7:30 p.m.
Kevin Jarus (Municipality of Clarington Planning Intern) will be asking for feedback on
Secondary uses in the Rural area.
Agricultural Advisory Committee of Clarington May 10th, 2012
•
REPORT TO COUNCIL MEETING OF JUNE 18, 2012
REPORT #1
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, JUNE 11, 2012
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) OPD- 006 -12 Winter Budget Report
(b) ESD- 009 -12 Monthly Activity Report — May 2012
(c) FND- 015 -12 South Courtice Arena Debenture
(d) CAO- 003 -12 Corporate Strategic Plan
2011 -2014 Progress Report
2. DELEGATION OF MARK CLARKE REGARDING WEST BEACH PARKETTE
OVERNIGHT PARKING AND ACCESS
THAT the delegation of Mark Clarke regarding West Beach Parkette Overnight
Parking and Access be received with thanks.
3. DELEGATION OF BEN COMMODORE REGARDING AN UPDATE FROM THE
FIREHOUSE YOUTH CENTRE
THAT the delegation of Ben Commodore, Coordinator of Firehouse Youth Centre,
regarding an update from the Firehouse Youth Centre, be received with thanks.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
Report #1 - 2 - June 18, 2012
4. PROPOSED DRAFT PLAN OF SUBDIVISION AND ZONING BY -LAW
AMENDMENT APPLICATION TO PERMIT A RESIDENTIAL DEVELOPMENT
OWNER: 1825284 ONTARIO LTD. (CITY HOMES) AND HALLOWAY
DEVELOPMENTS LIMITED
THAT Report PSD- 030 -12 be received;
THAT the application for the proposed Draft Plan of Subdivision, submitted by City
Homes to permit the development of up to 66 residential units be supported;
THAT the Zoning By -law Amendment application submitted by City Homes be
approved as contained in Attachment 4 to Report PSD- 030 -12;
THAT once all conditions contained in the Official Plan and Zoning By -law with
respect to the removal of the (H) Holding Symbol are satisfied, the By -law
authorizing the removal of the (H) Holding Symbol be forwarded to Council for
approval;
THAT the Region of Durham Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD- 030 -12 and Council's
decision; and
THAT all interested parties listed in Report PSD- 030 -12 and any delegations be
advised of Council's decision.
5. ON- STREET ACCESSIBLE PARKING FOR PERSONS WITH A DISABILITY -
NEWCASTLE
THAT Report EGD- 019 -12 be received;
THAT Council officially designate an On- Street Accessible Parking Space for
Persons with a Disability on King Avenue East Newcastle, in front of the Shoppers
Drug Mart;
THAT the proposed by -law with a revised Schedule XXIX attached to Report
EGD- 019 -12 be approved by Council; and
THAT all interested parties listed in Report EGD- 019 -12 be advised of Council's
decision.
Report #1 - 3 - June 18, 2012
6. SAFE COMMUNITIES ADVISORY COMMITTEE AND ANTI - GRAFFITI BY -LAW
THAT Report CLD- 021 -12 be received;
THAT the proposed terms of reference for the establishment of a Safe
Communities Advisory Committee as set out in Attachment No. 1 to Report
CLD 021 -12 be amended to add a Courtice Business Representative to the
membership;
THAT the amended Terms of Reference be endorsed in principle and presented to
the Committee for review and approval;
THAT staff be authorized to contact the key stakeholder groups identified in Report
CLD- 021 -12, seeking representatives for the Safe Communities Advisory
Committee;
THAT the proposed Anti - Graffiti By -law attached to Report CLD- 021 -12 be
presented to Council; and
THAT all interested parties listed in Report CLD- 021 -12 be advised of Council's
decision.
7. CL2012 -13, PEBBLESTONE ROAD REHABILITATION, COURTICE
THAT Report COD - 015 -12 be received;
THAT Coco Paving, Bowmanville, Ontario, with a total bid in the amount of
$390,758.40 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2012 -13 be awarded the contract
for Pebblestone Road Rehabilitation, Courtice, as required by the Municipality of
Clarington, Engineering Department;
THAT the funds required in the amount of $517,000.00 (which includes
$390,758.40 for tendering, design, contract administration and contingencies) be
drawn from the following Engineering Department Capital Accounts;
Pebblestone Road Rehabilitation:
110 -32- 330 - 83355 -7401 (2012) .................. ............................... $517,000.00
; and
THAT the Mayor and Clerk be authorized to execute the necessary agreement.
Report #1 - 4 - June 18, 2012
8. REQUEST FOR REPORT — WEST BEACH LAND OWNERSHIP
THAT the Municipal Solicitor prepare a report regarding the ownership of West
Beach properties, including the rules surrounding waterfront access.
9. MEDIA PARKING PASSES
THAT the Municipality of Clarington provide parking passes for the members of the
media (Metroland Media, Orono Times, Rogers Cable, CHEXTV, Snap Newspaper,
CKDO, KX96 and The Rock) to attend Clarington events.
10. BENEFITS FOR EMPLOYEES WORKING BEYOND AGE 65
THAT Report COD - 010 -12 be received;
THAT benefits be provided to employees who continue to work beyond age 65 as
outlined in Report COD - 010 -12.
SUMMARY OF BY -LAWS
JUNE 18, 2012
BY -LAWS
2012 -049 Being a By -law to amend Zoning By -law 84 -63 of the Corporation of
the Municipality of Clarington [Newcastle (King) Development Inc.]
(Approved by Council September 19, 2011)
2012 -050 Being a By -law to appoint a Municipal Law Enforcement Officer
(John Tibando)
2012 -051 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning
By -law for the Corporation of the former Town of Newcastle
[1825284 Ontario Ltd. (City Homes) and Halloway Developments
Limited)] (Item 4 of Report #1)
2012 -052 Being a By -law to amend By -law 91 -58, as amended, being a
By -law to Regulate Traffic on Highways, Municipal and Private
Property in the Municipality of Clarington (Item 5 of Report #1)
2012 -053 Being a By -law to prohibit graffiti (Item 6 of Report #1)
•
� MEMO
Leading the Way
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: June 15, 2012
Subject: COUNCIL AGENDA — JUNE 18, 2012
Please be advised of the following regarding the June 18th Council meeting:
PRESENTATIONS
C) Glenda Gies and Christina Hodgins, Co- Chairs, St. Marys Cement Community
Relations Committee -- Annual Report -- Attached is a copy of the Committee's
Annual Report for 2011. (A hard copy has also been distributed to your office)
DELEGATIONS
See Final list of delegations attached.
a) Petra Schwirtz, Clarington Tourism Marketing Board -- Update on Activities.
Attached is a copy of the Board's Report to Council for June 18, 2012, (A hard
copy has also been distributed to your office)
CORRESPONDENCE
D - 2 Thomas Cleland, President, Hybridyne Power Development Corporation --
PhotoVolatic Solar Array Application under the Feed In Tariff (FIT) Program
Should Council wish to support the construction and operation of the project, it is
respectfully requested that the following resolution be passed:
"WHEREAS Hybridyne Power Generation Site B Inc (the "Applicant ") proposes to
construct and operate a rooftop solar array (the "Project ") on the conference
centre of the Newcastle Golf Course 2429 Golf Course Rd, Newcastle, ON L1 B
1 L9 (the "Property ") in The Municipality of Clarington under the Province's FIT
Program.
AND WHEREAS the Applicant has requested that Council of The Municipality of
Clarington indicate by resolution Council's support for the construction and
operation of the Project on the Property.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379 F 905 - 623 -6506
CLERK'S DEPARTMENT MEMO
PAGE 2
AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT
Rules "), Applications whose Projects receive the formal support of Municipalities
will be awarded priority points, which may result in the Applicant being offered a
FIT Contract prior to other persons applying for FIT Contracts;
NOW THEREFORE BE IT RESOLVED THAT:
The Council of the Municipality of Clarington supports the construction and
operation of the Project on the Lands.
This resolution's sole purpose is to enable the Applicant to receive priority points
under the FIT Program and may not be used for the purpose of any other form of
municipal approval in relation to the Application or Project or any other purpose."
D - 9 Berry Vrbanovic, President, Federation of Canadian Municipalities (FCM) advising
of the Queen's Diamond Jubilee Medal Program, the centerpiece of a year -long
series of Diamond Jubilee initiatives by the Federal Government marking sixty
years of public service by Her Majesty Queen Elizabeth II; and, inviting the
municipality to nominate a citizen and one alternate candidate who have made
exceptional contributions to his or her community for receipt of the Queen's
Diamond Jubilee Medal.
(Motion for Direction)
D - 10 Robert and Diane Beck expressing concern with the proposal presented by Mark
Clarke to close off parking at the West Beach and Cove Road parkette;
questioning the rationale of requiring residents to park in the new parking area and
then walk back to the parkette; advising that he and his wife are frequent visitors to
the parkette and he feels that the municipality has accommodated Mr. Clarke in
installing a street light and picking up garbage; stating he strongly objects to this
proposal and that Council should consider the views of all residents and not just
one person; and suggesting that as public property, access to the lakefront and
the beach be left that way.
(Motion to advise of actions taken with respect to
Correspondence Item D - 5)
CLERK'S DEPARTMENT MEMO
PAGE 3
D - 11 Barbara Brown, Forevermore Tattoos Inc. advising her company will be holding a
fundraising event in Courtice to benefit the Grandview Children's Centre on
Saturday, July 7, 2012 between 7:00 p.m. and 11:00 p.m. featuring a silent auction
and food and beverage; indicating that 18 guitar bodies have been donated and
distributed to well known and highly esteemed artists, air brushers, graphic
designers and tattoo artists who will be designing one -of -a -kind pieces for auction;
and, requesting that Council declare the event as a municipally significant event in
order to meet the requirements of the Alcohol and Gaming Commission for the
issuance of a Liquor Licence.
(Motion for Direction)
COMMITTEE REPORT
Item As per the Director of Corporate Services' e-mail, please amend Report
#10 CSD- 010 -12, Section 4 Item 4 by removing the words "terminate at age 65" and
replacing ith the words "continue under the prevailing program ".
Patti L. Barrie, CMO
Municipal Clerk
PLB /cf
Attachment
cc: Frank Wu, Chief Administrative Officer
Department Heads
FINAL LIST OF DELEGATIONS
June 18, 2012
a) Petra Schwirtz, Clarington Tourism Marketing Board -- Update on Activities
(Correspondence Item D - 6)
h) Jeff Doyle - Residents of the West Beach - Illegal Parking Issues at the West
Beach Parkette (Correspondence Item D — 5)
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C.LARINCTON TOURISM MARKETING BOARD
Clarington Tourism Marketing Board
Presentation to Council
June 18, 2012
Background Information:
Clarington Marketing Minds (CMM) was established 3 years ago as a framework to offer joint
marketing opportunities for tourism players. Many successful campaigns have been carried out,
benefiting all those who chose to participate.
However, CMM membership was not all- inclusive. BIA's, Chambers, Trails, Restaurants, Parks &
Conservation... — all tourism players in their own right — did not participate. In an effort to enhance
communication & collaboration across Clarington's entire tourism sector, the Clarington Tourism
Marketing Board was established.
On December 5'h, the Clarington Marketing Minds, represented by Sandy Archibald, made a
delegation to Council, advising of the change in direction, as well as requesting assistance in the
further development and promotion of Clarington's tourism industry.
Some highlights of that presentation included:
1. The Importance of Tourism to our local economy:
• A significant catalyst for economic growth and employment
• Spin off sales help maintain local services - shops & restaurants
• Encourages residents to stay and spend their leisure dollars at home
• Helps to build distinctive communities, boosting local pride
• Provides a quality of life for residents as well as those considering relocation to Clarington
In 2010, almost 1.4 million day trippers came to Clarington. Using Ontario tourism's spending rate of
$75 /visitor, that translates into over $100 million. This figure does not include spending by local
residents.
2. The difference between Clarington Board of Trade & Clarington Tourism Marketing Board:
• Clarington Board of Trade's role is to attract new business to open /build in this community, as
well as to help retain existing businesses. It's about "bricks & mortar ".
• Clarington Tourism Marketing Board's role is to attract people /tourists to spend their
travel /leisure time and money in our community.
C MQ Cl WNGMNTd G
Council Presentation
June 18, 2012
3. The evolution & direction of Clarington Tourism Marketing Board is very timely:
• Clarington's Strategic Plan 2011 — 2014 Objectives include: "Promote Clarington as a tourism
destination "; "Improve the visual appearance of the Municipality" & "Promote our heritage" —
specifically to "facilitate all BIA's working together on Clarington wide initiatives ".
Requests to Council included:
• To Confirm Clarington Tourism Marketing Board to work with staff and Council on tourism
related projects and issues.
• To Assign a Member of Council to sit with the Clarington Tourism Marketing Board
• To Recognize the importance of Tourism to Clarington's economy by supporting the
initiative put forth to undertake a Tourism Benefits (Economic Impact) Study.
• To Approve the hiring of a Tourism Co- ordinator on a contract basis.
Upon completion of the presentation, Council directed the Chief Administrative Officer to meet with
the representatives of the Clarington Marketing Minds & other interested parties to further discuss the
content and direction of the delegation.
Updates:
1. Meeting with the Chief Administrative Officer, Director of Corporate Services & Manager of
Communications & Tourism - January 24, 2012
Approximately 30 people attended, representing a variety of tourism focused businesses &
organizations in Clarington:
Canadian Tire Motorsport Park
Bike Friendly
Model A Acres B &B
Clarington Board of Trade
Bowmanville Zoological Park
The Spruce Tree
A Gift of Art
Bowmanville BIA
Orono BIA
Rosemary Jenkins Pottery
Archibald's Winery
Our Valley View B &B
Gallery on the Farm
Courtice Flea Market
Discussion focused in on two major issues:
Newcastle BIA
Boston Pizza
The Hamptons B &B
Brimacombe
Holiday Inn Express
Durham Farm Fresh
a. Organizational Structure — Board vs. Committee — It was decided that members from CMM
would meet with CBOT to evaluated the merits of these structures. Necessary criteria were
identified at that meeting:
• Need to keep the "not for profit" status to be eligible for grant applications
• Need to be proactive rather than reactive (committee)
• Need to select Directors from various sectors of tourism rather than have them
appointed by Council, as with a committee.
• Need to liaise with Municipal staff & Council
• Need to promote & communicate with tourism operators community wide.
• Need to establish core funding rather than applying each year as committees do.
C MB Council Presentation
June 18, 2012
CI NG TWN$MM4 MNL B6 RD
• Need to be accountable was listed as a "con ". However, this is required for both
boards & committees. It's due diligence & it requires us to set up measuring tools
which ultimately demonstrates successes.
It became obvious from this discussion (and research) that a Board is the appropriate vehicle — the
Clarington Tourism Marketing Board.
Economic Impact Study - to support the monetary importance of tourism in Clarington — It
was decided that Ontario's Tourism Regional Economic Impact Model (TREIM), a free
program, would be utilized. Unfortunately, this option appears to be more onerous than had
been originally anticipated & is not an option. We have carried out some preliminary data
collection on the economic impact of tourism events at the recent Maple Festival. However, a
full fledge impact study is required.
We respectfully request Council's support & participation with Clarington Tourism
Marketing Board's funding application through the Ministry of Tourism, "Tourism
Development Fund ".
2. Constitution Revised — The mandate of the Board is "to work cooperatively to promote Clarington
as a "top of mind" tourism destination. The Board is also intended to oversee the development of
tourism locally by helping to strengthen the overall `visitor experience' through marketing and product
development." Copy submitted.
3. Board of Directors — The profile of the new board represents a great cross - section of tourism
players in Clarington. This will provide the opportunity for greater communication & collaboration in
marketing Clarington's tourism products. Copy submitted.
4. Summer Advertising Program — A joint advertising program has been circulated to more than 30
tourism businesses in the community, including BIA's. It offers the opportunity to participate in certain
types of advertising that an individual business might not be able to afford on their own, with "more
bang for your buck ". In terms of the consumer, it offers more as well — more things to do with family &
friends.
5. Boots n Hearts Information Kiosks — Thanks to the relationship that Clarington's
Communications & Tourism Department has built with Mosport, now called Canadian Tire Motorsport
Park & the concert promoter — Republic -Live, tourism businesses will be some of the volunteers
manning the guest services booths. In addition to meetings guests' immediate needs, we are hoping
to give them a reason to come back to Clarington.
6. Relationship with Tourism Office & Communications & Tourism — Just like the previous
Clarington Marketing Minds, Clarington Tourism Marketing Board looks forward to working closely
with the Town's Communications & Tourism Department. This department provides tremendous
support to projects initiated by so many organizations within our community from Arts & Culture, to
Sports & Recreation to Accommodation. As an industry driven and directed tourism organization,
CTMB anticipates undertaking many new initiatives, utilizing the expertise of the Communications &
Tourism Department. We also recognize the importance of continuing to feed tourism staff
information so that they can continue to be ambassadors to visitors & residents alike.
C MB
CURIWG Td Wsm MARKETING 06 90
Next Steps:
Many goals have been identified for the coming year. Some are time sensitive:
• Complete an Economic Impact Study — August
• Develop a Strategic Marketing Plan, following Impact Study — September
• Develop a Business Plan, following the 1S` two items - October
• Develop Annual Tourism Marketing Plan — November /December
Other goals are on- going:
• Communications with existing members, as well as potential members
• Liaise with Council & Town Tourism staff
• Establish & maintain a Tourism Product Inventory
• Identify emerging tourism trends & markets
• Research & co- ordinate Tourism Grants
• Identify training programs for Tourism Operators
Council Presentation
June 18, 2012
As a volunteer, not - for - profit organization, we can only accomplish so much & ask so much of people
who are already busy running their businesses. Our ultimate success in promoting Clarington as a
tourism destination will be dependent on a staff person.
Requests from Council:
At this time, we respectfully ask that Council:
Endorse the Clarington Tourism Marketing Board to work with staff and Council on tourism
related projects and issues.
Assign a Member of Council to sit with the Clarington Tourism Marketing Board
Recognize the importance of Tourism to Clarington's economy by supporting &
participating in the funding application for the implementation and completion of an Economic
Impact Study.
In conclusion, Clarington Tourism Marketing Board is on the move! We look forward to working more
closely with the Municipality in establishing AND PROMOTING Clarington as a "TOP OF MIND"
Tourism destination.
Petra Schwirtz, Chair Sandy Archibald, Director
Clarington Tourism Marketing Board Clarington Tourism Marketing Board
Clarington Tourism Marketing Board
Constitution (Revised)
Constitution of
Clarington Tourism Marketing Board
(formerly Clarington Marketing Minds)
Article One - Name
The Board shall be renamed the CLARINGTON TOURISM MARKETING BOARD
henceforth known as "the Board ".
Article Two - Authority
Section 1
The Board is incorporated as a not - for - profit corporation and functions under the
guidelines of the Revenue Canada requirements.
Section 2
The revised constitution dated January 24, 2012 defines the rules and
regulations of the Board.
Article Three - Mandate
Section 1
The mandate of the Board is to work cooperatively to promote Clarington as a "top of
mind" tourism destination.
The Board is also intended to oversee the development of tourism locally by helping
to strengthen the overall `visitor experience' through marketing and product
development.
Section 2
The mandate of the Board will be realized through the coordination of the
following objectives:
i. Liaise with Clarington Council and the Communications 8t Tourism Office;
ii. Establish and maintain an inventory of the Clarington tourism product;
iii. Facilitate and advise Clarington Council and staff in the development and
implementation of a comprehensive Tourism Strategic Plan - including both
long -term and short -term objectives;
iv. Identify emerging tourism trends /niche markets and conditions that are
integral/ complementary to comprehensive Tourism Strategic Plan;
Thursday, June 14, Page 1
Clarington Tourism Marketing Board
Constitution (Revised)
V. Facilitate the development and implementation of an annual Tourism
Marketing Plan - including joint advertising and packages in consultation and
cooperation with the industry partners;
Vi. Research and coordinate applications for tourism grants on behalf of the
Clarington Tourism Marketing Board and Tourism Clarington; and,
Vii. Advise and consult with Tourism Clarington regarding new opportunities for
education and training to benefit Clarington tourism operators.
Article Four - Location
The Board will reside and operate within the Municipality of Clarington.
Article Five - Membership
Section 1
Effort is made to have municipal and /or industry representation from all sectors
including, but not limited, to Business Improvement Associations (BIAS), Clarington
Board of Trade (CBOT), golf /sports, agriculture, retail, parks, trails, arts Et
culture, heritage, accommodations, attractions, festivals and events.
Section 2
Member organizations must reside and /or operate within the boundaries of the
Municipality of Clarington.
Section 3
A member shall be entitled to participate in all activities of the Board and may vote
or hold office. Only those who were members during the previous year are entitled to
vote at the Annual General Meeting.
Section 4
Membership dues are due as of January 1st of each calendar year. A renewal notice
will be sent by December Vt of the previous year. Dues will not be pro- rated.
Dues for the 2013 Membership year have been set as $30.00 /member.
Thursday, June 14, Page 2
Clarington Tourism Marketing Board
Constitution (Revised)
Article Six - Directors
Section 1
The Board of Directors shall consist of a minimum of 6 and to a maximum of 20
Directors. This includes representatives of Clarington Council.
Section 2
The membership shall elect at each Annual General Meeting from among
themselves a minimum of 3 Directors for a term of two years. Terms will be
staggered to allow for leadership continuity.
Section 3
In the event of a vacancy on the Board, the remaining Board Members shall appoint
a member from the vacated sector to fill such a vacancy. Should there ever be a
time when three or more vacancies occur at the same time, a Special General
Meeting of the organization shall be called and Directors elected to fill the
vacancies.
Section 4
The Board of Directors shall have the power to act for and on behalf of the Tourism
Marketing Board in all matters, subject to the Constitution.
Section 5
The Board of Directors shall take the initiative in preparing general policies and
actions for the consideration and possible adoption by the membership.
Section 6
Where a Director of the Board fails to attend three (3) meetings within the fiscal
year without due cause, the Board of Directors may appoint another Director to fill
this position as per Article 6 (Section 3).
Section 7
The Board may establish Committees and Sub - Committees from time to time in
order to conduct its business more effectively. All Committees are accountable to
the Board of Directors.
Thursday, June 14, Page 3
Clarington Tourism Marketing Board
Constitution (Revised)
Article Seven - Officers
Section 1
The Directors shall elect from among themselves at a meeting to be held
immediately following the Annual Meeting, a Chair, Vice -Chair and
Secretary /Treasurer. Collectively these positions are to be known as the Officers
of the Clarington Tourism Marketing Board.
Section 2
The Officers shall take office immediately following the election and shall serve
for a term not to exceed two years. Members may be elected into the same
office for two consecutive terms. Following a one year break, a member may
be re- elected.
Section 3
Officers of the Clarington Tourism Marketing Board are responsible for the safe
custody of any and all legal papers pertaining to the Board's property/ assets; and
the books and records of the organization.
Section 4
Each Officer must be a member in good standing with the Clarington Tourism
Marketing Board.
Article Eight - Duty of Officers
Section 1
The Chair of the Clarington Tourism Marketing Board shall:
• Be a member in good standing and a Director for at least one year unless
otherwise stipulated by the Board;
• Manage the business of the Board and preside over its meetings;
• Set meeting agendas, taking full account of the issues and the concerns of all
Board members;
• Monitor progress towards the timely and effective achievement and
implementation of the objectives, policies and strategies set by the Board
and of other decisions taken by or on behalf of the Board;
• Have signing authority;
• Represent and promote the organization at specific functions and activities
• Vote, only, in the case of a tie and /or recorded vote;
• Be an Ex- Officio member of all Committees and Sub - Committees
Thursday, June 14, Page 4
Clarington Tourism Marketing Board
Constitution (Revised)
Section 2
The Vice Chair shall:
• All annual statements and financial and auditor's reports
• Provide support and guidance to the Chairman;
• Vice Chair /Secretary assumes all of the responsibilities of Chair is absent
and /or otherwise unavailable;
• Be the Chair of the Membership /Nomination Committee.
Section 3
The Secretary shall:
• Be a member in good standing for at least one year
• Attend all meetings of the Board and keep true minutes thereof
• Conduct the correspondence of the Board
• Ensure that the records of the Board are maintained and current. These
records include (but are not limited to):
o All business transactions of the Clarington Tourism Marketing Board
All resolutions passed by the Clarington Tourism Marketing Board
All amendments to the Constitution of the organization
A list of the members of the Board and their contact information
All reports of Committees and Sub - Committees that may be created
from time to time
Section 4
The Treasurer shall:
• Be a member in good standing for at least one year;
• Receive and deposit all monies paid to the in a chartered bank or trust
company, as directed by the Board.
• Prepare reports showing the financial status of the Clarington Tourism
Marketing Board for the Officers each meeting
• Keep the securities of the organization in safe custody.
• Keep or cause to be kept full and accurate accounts and make or cause to
be made entries of all receipts and expenditures of the Clarington Tourism
Marketing Board.
• Prepare annual financial statements of the Clarington Tourism Marketing
Board.
• Work with appointed auditors to ensure financial review is conducted.
• Prepare reports showing the financial status of the Clarington Tourism
Marketing Board for the Officers each meeting
Section 5
The Communications Ft Tourism Office will provide support in the form of advice;
day -to -day cooperation with the Municipality; updates on program and promotional
ideas. The Office will also assist in the preparation and submission of budget
requests /grant submissions as required.
Thursday, June 14, Page 5
Clarington Tourism Marketing Board
Constitution (Revised)
Article Nine - Voting
All Members have voting rights with the exception of the municipal staff liaisons.
Voting Directors include one Representative from each of the identified sectors
and appointed Member(s) of Clarington Council.
Article Ten - Meetings
Section 1
Meetings of the Directors of the Clarington Tourism Marketing Board shall be
called at the discretion of the Chair with a minimum of 6 to a maximum of 12
meetings per fiscal year.
Section 2
Persons who are members in good standing of the Board of Directors are eligible
to vote at any general meeting.
Section 3
A quorum shall consist of five (5) Directors at any Board Meeting.
Section 4
A general meeting of the Board may decide on all matters brought to it, with a
decision being made by a majority vote of Directors in attendance at the board
meeting. In the case of a tie, the Chair will cast the deciding vote.
Section 5
An Annual General Meeting of the membership shall be held before February 1St of
each year. Notice of the Annual General Meeting shall be given two weeks in
advance of the meeting by the publication of a notice in a local newspaper having
general circulation in the community in which the Board is located.
Section 6
Ten (10) members shall constitute a quorum at the Annual General Meeting.
Section 7
At the Annual General Meeting, the Board shall present a report of the
activities and accomplishments of the Board since the last Annual General
Meeting, and a detailed financial report.
A slate of candidates to fill vacancies on the Board of Directors will be presented.
Thursday, June 14, Page 6
Clarington Tourism Marketing Board
Constitution (Revised)
Section 8
Proxies are not permitted at any Board or Annual General Meeting of the Clarington
Tourism Marketing Board.
Section 9 (ERRORS /OMISSIONS)
The accidental omission to give notice of any meeting of the Board to its members, or
the non - receipt of any notice by any member, or any error in any notice that does not
affect its substance, does not invalidate any resolution passed or any proceedings
taken at the meeting. Any member of the Board may at any time waive notice of any
meeting.
Article Eleven - Conflict of Interest
No member of the Board of Directors shall receive any direct or indirect
remuneration from the Board for services rendered. Directors may be reimbursed
for reasonable expenses incurred in connection with the business of the Clarington
Tourism Marketing Board.
Article Twelve - Idemnification
The Clarington Tourism Marketing Board agrees to indemnify and save harmless
the Directors for all actions undertaken by them in good faith on behalf of the
Board.
Directors shall not be indemnified by the Board in respect to any liability, costs
charges or expenses that he /she sustains or incurs as a result of his /her own
fraud, dishonesty, willful neglect or default.
Article Thirteen - Finances
Section 1
All monies belonging to the Clarington Tourism Marketing Board shall be deposited
in a bank account in the name of the Board at a Branch of a Chartered Bank or a
Trust Company in Canada by the Treasurer or an employee so designated by the
Board.
Section 2
The fiscal year of the Clarington Tourism Marketing Board shall be from January 1 to
December 31.
Thursday, June 14, Page 7
Clarington Tourism Marketing Board
Constitution (Revised)
Section 3
All expenditures for items in excess of $1,000 that are not included in the budget
for the current fiscal year shall require approval by a resolution passed at a Board
of Directors meeting.
Section 4
Cheques to disburse the funds of the Board shall bear the combined signatures of
two (2) Officers of the organization.
Section 5
The financial records of the Clarington Tourism Marketing Board shall be
audited by a qualified accountant appointed at the Annual General Meeting.
Section 6
The financial accounts and other books of the Board shall be made available for
inspection by members upon reasonable request.
Article Fourteen - Rules of Order
Roberts Rules of Order shall govern the Board on all matters.
Article Fifteen - Change in Constitution
This Constitution must be adopted by a simple majority present. Any
further amendments or changes require a two - thirds majority vote of
members present.
Article Sixteen - Interpretation
If any question of the interpretation of any portion of this constitution arises, the
Officers shall be empowered to make a decision on the matter. However, when
this situation arises, the Constitution must be amended to clarify the
interpretation.
Thursday, June 14, Page 8
Clarington Tourism Marketing Board
Constitution (Revised)
Article Seventeen - Dissolution
In the event of the dissolution of the Clarington Tourism Marketing Board, after
payment of all debts and liabilities, the remaining assets shall be distributed to
the benefit of the community as defined by the Board of Directors.
Article Eighteen - Adoption
The Constitution is adopted at an Annual General Meeting of the Clarington
Tourism Marketing Board and is until it is amendment or repealed.
Thursday, June 14, Page 9
CTMB Directors 2012
Ann Harley, Gift of Art
Newcastle BIA liaison; Arts & Culture:
Steve Simic, Courtice Flea Market
Courtice Retail
Marg Seaton, The Glass Slipper
Bowmanville BIA liaison /Retail
Jim Boate, Beech Street Spinners
Cycling & Trails
Glenn Butt, Canadian Tire Motorsport Park
Attractions
Paulina Alamo Gillespie, Holiday Inn Express Bowmanville
Hotel Accommodations
Petra Schwirtz, Valleyview B & B
B & B Accommodations
Pat Thexton, The Hamptons B & B, Antique Appraisals
B & B Accommodations, Antiques
Jenny Bowman, Gallery on the Farm
Agriculture, Art/Culture, Durham Farm Fresh liaison
Sandy Archibald, Archibald's Winery/Cider House Golf
Golf, Culinary Tourism
Bonnie Wrightman, Clarington Board of Trade
CBOT Liaison
Annette Gray, Patriot Antiques
Orono BIA liaison, retail, antiques
Sara Gilroy, Orono Fair Board
Festivals & Events
Diane Powers, The Spruce Tree
Rural Retail
Gord Geisberger, Farmhouse Cider
Kevin Adams, Olde Newcastle House
Restaurants
(Tentative)