HomeMy WebLinkAbout05/31/2004Leading the Way
DATE: MONDAY, MAY 31, 2004
TIME: 7:00 P.M.
PLACE: COUNCIL CHAMBERS
PRAYERS
ROLL CALL
DISCLOSURES OF PECUNIARY INTEREST
MINUTES OF PREVIOUS MEETING
Minutes of a meeting of Council held on May 10, 2004
PRESENTATIONS
All Ontario Hockey Provincial Champions 2004 -
Newcastle Stars - Bantam 'D'
Clarington Girls Midgets
Don Terry, President, Clarington Board of Trade - Business Retention &
Expansion Program
PUBLIC MEETING
In accordance with section 34(2) of the Municipal Act, 2001, a public meeting is
being held to hear concerns and comments with respect to the Municipality's
by -law to stop up and close a portion of the unopened road allowance between
Blocks 2 & 3, according to C. G. Hanning's Plan of the Village of Orono, shown
as Parts 3 & 5, Plan 40R- 21260.
DELEGATIONS
a) Rick Gay and Lawson Gay, P.O. Box 98006, Courtice Corners Post
Office, 2727 Courtice Road, Courtice, L1 E 3R6 - Interim Control By -law
2004 -061
b) Dwight Grovum, 86 Wellington Street, Bowmanville, L1 C 4N4 -
Report PSD- 058 -04 & Correspondence Item D - 6
c) Stephen Brickell, 27 Beech Avenue, Bowmanville, L1 C 3A1 - Report
PSD- 058 -04
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 'T (905) 623 -3379
Council Agenda - 2 - May 31, 2004
d) Laurie Cook, 35 Beech Avenue, Bowmanville, L1 C 3A1 -
Report PSD- 058 -04
e) Jeff Wills, 33 Beech Avenue, Bowmanville, L1 C 3A1 - Report PSD- 058 -04
f) David Reesor, 152 Wellington Street, Bowmanville, L1 C 1 W1 -
Report PSD- 058 -04
g) Don Brown, 3880 Metcalf Street, Newcastle, L1 B 1 L9 -
Report PSD- 058 -04
h) Vic Suppan, Chair, LACAC, R.R. #1, Enniskillen, LOB 1 JO -
Report PSD- 058 -04
i) Bill Humber, 15 Beech Avenue, Bowmanville, L1 C 3A1 -
Report PSD- 058 -04
j) Ron Worboy, 23 Concession St., West, Bowmanville, L1 C 1 Y6 -
Report PSD- 058 -04
k) Chris Fredericks, 72 Temperance Street, Bowmanville, L1 C 3A9 -
Report PSD- 058 -04
I) Adrian Short, 67 Temperance Street, Bowmanville, L1 C 3131 -
Report PSD- 058 -04
m) Andrew Kozak, 86 Concession St., West, Bowmanville, L1 C 1 Y9 -
Report PSD- 058 -04
n) Rick James, 55 Centre Street, Bowmanville, L1 C 2Y2 -
Report PSD- 058 -04
o) Bill Huether, 22 Centre Street, Bowmanville, L1 C 2X9 -
Report PSD- 058 -04
COMMUNICATIONS
Receive for Information
1- 1 John O'Toole, MPP, Durham - Enhanced Nuclear Power in Durham
Region
1 - 2 Orono Figure Skating Club Executive - Thank You for their Grant
1 - 3 Minutes of the Durham Nuclear Health Committee
Council Agenda - 3 - May 31, 2004
1 - 4 Minutes of the Local Architectural Conservation Advisory Committee
1 - 5 Minutes of the Clarington Hwy. 407 Community Advisory Committee
1 - 6 Minutes of the Clarington Hwy. 407 Community Advisory Committee
1 - 7 Minutes of the Clarington Museums and Archives Board
1 - 8 Ontario Power Generation Nuclear Report Card, Darlington - First Quarter
2004
1 - 9 Minutes of the Local Architectural Conservation Advisory Committee
1 - 10 Karen Monaghan, Communications, Community Relations and Public
Affairs, Lakeridge Health - "Neighbour to Neighbour" Newsletter
1- 11 Jason Balaban, Coordinator, Fund Raising Events, Multiple Sclerosis
Society of Canada - 2004 Bowmanville Super Cities WALK for MS
1 - 12 Debbie McGarry, CFRE, President & Chief Executive Officer, Vital Links
Campaign - Status of the Rouge Valley Ajax and Pickering Hospital's
Redevelopment
1 - 13 Brian C. Lemon, Chief Executive Officer, Lakeridge Health - Approved
New Five Year Strategic Plan "Better Together"
1 - 14 Bryan Clarke, CRS -S, Chief Administrative Officer, Association of Ontario
Road Supervisors -. Invitation to the "2004 Municipal Trade Show"
1 - 15 David Anderson, M.P., Minister of the Environment - Universal Metering
Programs for Small Municipalities
1 - 16 Jeff Chartier, Administrator, Literacy Network of Durham Region - 2003
Literacy Service Plan
1 - 17 Kawaratha Pine Ridge District School Board - Budget Committee Meeting
Dates
1 - 18 The Association of Municipalities of Ontario - Immigration Agreement
1 - 19 P.M. Madill, Regional Clerk, Regional Municipality of Durham - Durham
Nuclear Health Committee Terms of Reference
1-20 P.M. Madill, Regional Clerk, Regional Municipality of Durham -
Management of Abandoned Aggregate Properties Program Report 2004
Council Agenda - 4 - May 31, 2004
1 - 21 P.M. Madill, Regional Clerk, Regional Municipality of Durham -Annual
Subdivision /Condominium Activity Report
1-22 Sandra Kranc, City Clerk, Corporation of the City of Oshawa - Provincial
Highway Improvements in Durham Region
1-23 Gary Polonsky, President, University of Ontario Institute of Technology -
Transit Business
I - 24 John O'Toole, MPP, Durham - Zero -Rate Provincial Sales Tax for
Municipal Purchases of Goods and Services
1-25 Michel J.M. Langlois, Peterborough Victoria Northumberland and
Clarington Catholic District School Board - 2002 -2003 Director's Annual
Report
1-26 Gabrielle Bell, Hall Administrator, Newcastle Community Hall — Thank You
for their Consideration of the Grant Application
1-27 Kim Coates, Clerk, Township of Scugog - Election of the Regional Chair
1-28 Sandra Richardson, Deputy Clerk, The City of Kawartha Lakes -
Withdrawal of their Appeal to the Kawartha Region Conservation Authority
2004 Budget/Levy
1-29 Donna Cansfield, Parliamentary Assistant to the Minister of Energy, Chair,
Conservation Action Team, Ministry of Engery - Electricity Conservation
by Municipalities
1-30 Ministry of Public Infrastructure Renewal, Owen Sound - The Signing of a
Letter of Intent Will Lead to Increased Funding for Public Infrastructure
1 - 31 Road Watch Huron -Watch Us Grow Conference
- 32 Christopher Bentley, Minister, Ministry of Labour - Clarington's Joint
Health & Safety Committee
1-33 John O'Toole, MPP, Durham - Ontario Regulation 170/03
1-34 Minutes of the Clarington Accessibility Advisory Committee
1-35 Minutes of the Animal Advisory Committee
1-36 Ministry of Transportation — Draft 407 East Completion EA Terms of
Reference
Council Agenda - 5 - May 31, 2004
1-37 Mayor Parish, Town of Ajax - Bill 26 and the Urban Boundary Expansion
1-38 Shellie Bird, Co- President, Ontario Coalition for Better Child Care, Sid
Ryan, President, CUPE Ontario, Wayne Samuelson, President, OFL -
"Report on the Status of Regulated Child Care -2004 Municipal Budgets"
1-39 Bill Ralph, Chief Executive Officer, Ontario Strategic Infrastructure
Financing Authority - 2004 Ontario Budget by the Minister of Finance and
the Creation of the Ontario Strategic Infrastructure Financing Authority
1-40 John Gerretsen, Minister Responsible for Seniors - 60th Anniversary
Commemorations of D -Day and the Battle of Normandy Plans
1 - 41 John Gerretsen, Minister Responsible for Seniors - "2004 Seniors' Month"
1-42 Minutes of the Clarington Museums and Archives Board
Receive for Direction
D - 1 Lion Al Elyea, Member of the Duck Derby Committee - "Ninth Annual
Rubber Duck Derby for 2004"
D - 2 Sherry Millson CDA, CDR, Marketing Director — Durham Site, CIBC Run
for the Cure - 5th Annual "CIBC Run for the Cure"
D - 3 Dougal Paul, Kendal Community Centre Board of Directors - Fireworks
Display for Canada Day 2004
D - 4 Harvey & Marilyn Webster, Bowmanville - Bowmanville Heritage
Designation
D - 5 M. Catherine Staples, Manager, Environmental Training, Fleming Training
Services, Fleming College - MOE Approved Training Course - Operation of
Small Drinking Water Systems
D - 6 Dwight Grovum - Bowmanville Heritage Designation
D - 7 Berta Avery, President, Laberimi Enterprises Inc., Driver & Vehicle
Licence Office #386 - Disabled Parking on King St., East, Bowmanville
D - 8 Monica L. Deluney - Four -Way Stop at Solina Road and Concession Rd. 6
D - 9 Kim Witkowski — Four -Way Stop at Solina Road and Concession Rd. 6
D -10 Gordon Garrod, Mikes Place Ltd. - Exemption to Refreshment Vehicle
Licencing By -law
Council Agenda - 6 - May 31, 2004
D - 11 Anthony E. Laskowsky, Laskowsky & Laskowsky, Barristers, Solicitors -
Exemption to Fence By -law
D - 12 Pam Gilroy, Acting Regional Clerk, Regional Municipality of Niagara - Public
Works and Utilities Committee Integrated Waste Management Systems
D - 13 P. M. Madill, Clerk, Regional Municipality of Durham - Personal Care in
Boarding or Lodging Houses
D -14 Brenda J. Hamilton, CMO, Township Clerk, Loyalist Township - Financial Relief
to Smaller Municipalities Facing Increases for Water and Sewer Services
D -15 Diane Thauvetter, Clerk- Treasurer, Township of Alfred and Plantagenet -
Municipal Property Assessment Corporation
D - 16 Ontario Wildlife Coalition - Depopulation or Non - Selective Killing of Wildlife
D -17 Confidential Personnel Matter
D - 18 Confidential Personnel Matter
MOTION
NOTICE OF MOTION
REPORTS
1. General Purpose and Administration Committee Report of May 17, 2004
2. Report PSD- 058 -04 - Proposed Bowmanville Heritage Conservation District
Phase II — Guidelines and Alternatives
3. Report COD - 027 -04 — Kendal Community Centre
4. Confidential Report ADM -06 -04 — Personnel Matter
UNFINISHED BUSINESS
a) Appointment to Clarington Animal Advisory Committee
BY -LAWS
OTHER BUSINESS
BY -LAW TO APPROVE ALL ACTIONS OF COUNCIL
ADJOURNMENT
Leading the Way
REPORT TO COUNCIL MEETING OF MAY 31, 2004
REPORT #1
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MONDAY, MAY 17, 2004
RECOMMENDATIONS:
1 RECEIVE FOR INFORMATION
(a) Report EGD -31 -04 — Monthly Report On Building Permit Activity For
April, 2004
2. CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING
APPLICATIONS TO PERMIT EXISTING DAY SPA
APPLICANT: 988925 ONTARIO LIMITED
THAT Report PSD- 053 -04 be received;
THAT the application submitted by 988925 Ontario Limited be referred back to
Staff for further processing and the preparation of a further report following the
receipt of all outstanding agency comments; and
THAT all interested parties listed in Report PSD- 053 -04 and any delegations be
advised of Council's decision.
3. PROPOSED PLAN OF SUBDIVISION AND ZONING BY -LAW AMENDMENT
TO PERMIT THE DEVELOPMENT OF 35 RESIDENTIAL UNITS
OWNER: HEADGATE GROUP INC.
THAT Report PSD- 054 -04 be received;
THAT the application for proposed Plan of Subdivision S -C- 2004 -002 and
amendment to Zoning By -law 84 -63, submitted by Headgate Group Inc. be
referred back for further processing and the preparation of a subsequent
report; and
THAT all interested parties listed in Report PSD- 054 -04 and any delegation be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 'T (905) 623 -3379
Report #1 - 2 - May 10, 2004
4. PROPOSED BOWMANVILLE HERITAGE CONSERVATION DISTRICT
BACKGROUND STUDY AND PHASE II- GUIDELINES
THAT Report PSD- 055 -04 be received;
THAT the Bowmanville Heritage Conservation District Background Study be
received as submitted;
THAT Staff be directed to provide Council with options on how to proceed
based upon the May 10 delegations to Council and May 17 delegations to
General Purpose and Administration Committee for consideration at the May
31 Council Meeting; and
THAT all interested parties listed in this report, all property owners within the
study area and any delegations be advised of Council's decision.
5. APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: CLARNEW DEVELOPMENTS INCORPORATED
PART LOTS 26 AND 27, CONCESSION 1, FORMER VILLAGE OF
NEWCASTLE
THAT Report PSD- 056 -04 be received;
THAT the request for removal of Part Lot Control with respect to Lots 14, 15,
53, 103 to 107, 123, 125, 127, 130 to 133 on Plan 40M -2038 be approved and
that the Part Lot Control By -law attached to Report PSD- 056 -04 be passed
pursuant to Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD- 056 -04 and any delegations
be advised of Council's decision.
6. PROVISION OF EASEMENT TO THE REGION OF DURHAM FOR TWINNING
OF EXISTING SANITARY SEWER
THAT Report PSD- 057 -04 be received;
THAT the Municipality of Clarington grant an easement over Parts 1,4,5,6,7
and 13 on Plan 10R -1782 to the Region of Durham for the purposes of
twinning an existing sanitary sewer;
THAT the by -law attached to Report PSD- 057 -04 be passed to authorize the
Mayor and the Clerk, on behalf of the Municipality, to execute an Easement
Agreement with the Region of Durham for a nominal fee;
THAT the Region of Durham be responsible for all legal, registration, and
related costs associated with the grant of easement; and
Report #1 - 3 - May 10, 2004
THAT the Region of Durham Works Department be notified of Council's
decision.
7. GRANT ELIGIBILITY — DRIFTWOOD THEATRE GROUP
THAT Report CSD -08 -04 be received;
THAT Council grant the request for funding from the Driftwood Theatre Group
under the Municipal Grant Program; and
THAT the amount of $500.00 be paid upon the completion of their scheduled
performance at the Visual Arts Centre.
8. PARKING REPORT FOR JANUARY, FEBRUARY, AND MARCH 2004
THAT Report CLD- 017 -04 be received; and
THAT a copy of Report CLD- 017 -04 be forwarded to the Bowmanville
Business Centre for their information.
9. PRIVATE PARKING ENFORCEMENT
THAT Report CLD -18 -04 be received;
THAT the by -laws attached to Report CLD -18 -04 to appoint parking
enforcement officers for private property be forwarded to Council for approval;
and
THAT Bruce Webster, Jill McMurter, Newton Trelawney Property Management
Services, Parkwood Village Condominium Corporation and Securitas Canada
be advised of Council's actions.
10. CLARINGTON ANIMAL SERVICES —APPLICATION FOR ADOPTION OF
DOGS /CATS
THAT Report CLD -19 -04 be received;
THAT the Application for Adoption of Dogs /Cats attached to Report
CLD -19 -04 as Attachments 1 and 2, be approved; and
THAT Animal Alliance of Canada and the Animal Advisory Committee be
advised of Council's decision and forwarded a copy of Report CLD- 19 -04.
Report #1 - 4 - May 10, 2004
11. ANIMAL SERVICES QUARTERLY REPORT —JANUARY TO MARCH 2004
THAT Report CLD- 020 -04 be received; and
THAT a copy of Report CLD -20 -04 be forwarded to the Animal Alliance of
Canada and the Animal Advisory Committee.
12. RFP2003 -18 ARCHITECTURAL SERVICES, BRIAN MCFARLANE HOCKEY
MUSEUM
THAT Report COD - 024 -04 be received;
THAT Barry-Bryan Associates (1991) Ltd., Whitby, Ontario with a total bid in
the amount of $141,500.00 (including disbursements, plus GST), being the
lowest most responsible bidder meeting all terms, conditions and
specifications of Request for Proposal RFP2003 -18 be awarded the contract
for the Architectural Services for the Brian McFarlane Hockey Museum, as
required by the Community Services Department;
THAT the funds be drawn from Account #1110- 00196 -0000, Impact/Escrow
Reserve Fund; and
THAT the by -law attached to Report COD - 024 -04 marked Schedule "B"
authorizing the Mayor and Clerk to execute the necessary agreement be
approved.
13. TENDER CL2004 -3, DEMOLITION SERVICES
THAT Report COD - 025 -04 be received;
THAT Hard -Co Construction Ltd., Whitby, Ontario with a total adjusted bid in
the amount of $34,975.00 (including GST), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2004 -3, be
awarded the contract for Demolition Services, as required by the Operations
Department; and
THAT the total funds be drawn from the General Capital Reserve Account
#100- 000 -2917.
SUMMARY OF CORRESPONDENCE
MAY 31, 2004
CORRESPONDENCE TO BE RECEIVED FOR INFORMATION
1 - 1 John O'Toole, MPP, Durham, thanking Gary Polonsky, President,
University of Ontario Institute of Technology for the correspondence
regarding enhanced nuclear power in Durham Region and specifically in
Clarington. The evidence to date would tend to confirm that Ontario must
continue to use nuclear power technology to meet our future power
requirements. He is proud of the foresight shown in supporting the UOIT
concept that will graduate men and women to lead Ontario in energy
technology.
1 - 2 Orono Figure Skating Club Executive thanking Council for their generous
grant. These funds will be put towards ice costs as they are always rising.
They had a tremendous year, were well represented and started a
Synchronized Team of small skaters.
1 - 3 Minutes of the Durham Nuclear Health Committee meeting dated April 16,
2004. (Copy attached)
1 - 4 Minutes of the Local Architectural Conservation Advisory Committee
meeting dated March 30, 2004. (Copy attached)
1 - 5 Minutes of the Clarington Hwy. 407 Community Advisory Committee
meeting dated April 6, 2004. (Copy attached)
1 - 6 Minutes of the Clarington Hwy. 407 Community Advisory Committee
meeting dated April 29, 2004. (Copy attached)
1 - 7 Minutes of the Clarington Museums and Archives Board meeting dated
April 21, 2004. (Copy attached)
1 - 8 Ontario Power Generation Nuclear Report Card, Darlington, for the First
Quarter 2004. (Copy attached)
1 - 9 Minutes of the Local Architectural Conservation Advisory Committee
meeting dated April 20, 2004. (Copy attached)
1 - 10 Karen Monaghan, Communications, Community Relations and Public
Affairs, Lakeridge Health, submitting to Council a copy of the "Neighbour
to Neighbour" newsletter which outlines ongoing construction at the
Oshawa site to residents in the area (Copy attached)
- 11 Jason Balaban, Coordinator, Fund Raising Events, Multiple Sclerosis
Society of Canada, thanking Council for their involvement in the 2004
Bowmanville Super Cities WALK for MS and helpfulness in planning the
WALK. With Council's support as our Honourary Chair, $34,969.05 was
raised. As participants continue to submit their outstanding pledges, they
Summary of Correspondence - 2 - May 31, 2004
are expecting to surpass their goal of $35,000.00. Maureen Reid, Ron
Baker, Patti Barrie, and Gordon Weir were very supportive and courteous.
1 - 12 Debbie McGarry, CFRE, President & Chief Executive Officer, Vital Links
Campaign, updating Council on the status of the Rouge Valley Ajax and
Pickering Hospital's redevelopment. The $47 million expansion schematic
design is expected to be complete by July 2004 and final approval is
anticipated prior to the construction launch in April 2006. She thanks us
for our continued support of Rouge Valley Health System and will be
extending an invitation to the official opening on June 9t" of their
Redevelopment Office.
1- 13 Brian C. Lemon, Chief Executive Officer, Lakeridge Health, advising
Council of the approved new five year strategic plan by the Board of
Trustees. The new plan "Better Together" as well as an abridged version
was distributed to residents in Durham Region.
1 - 14 Bryan Clarke, CRS -S, Chief Administrative Officer, Association of Ontario
Road Supervisors, inviting Council and municipal employees to attend the
"2004 Municipal Trade Show" being held on June 2 — 3, 2004 at the East
Elgin Community Complex in Aylmer. The Trade Show provides an
opportunity for municipal employees and contractors to view products and
services required by municipalities.
1 - 15 David Anderson, M.P., Minister of the Environment thanking Council for
the Municipality of Clarington's resolution asking the Government of
Canada to invest in a plan to help fund universal metering programs for
small municipalities. Environment Canada supports water metering as a
means to reduce water use and provides a management audit tool that
enhances the ability to detect leaks and optimize the supply and demand
of water, particularly during peak periods. Environment Canada officials
have been working with their colleagues in Infrastructure Canada to
propose and promote the funding of metering in urban and rural areas.
The Ontario Government is currently in negotiation with the Government
of Canada, and the agreement is expected to be finalized in the next
couple of months.
I - 16 Jeff Chartier, Administrator, Literacy Network of Durham Region providing
Council with the 2003 Literacy Service Plan, as well as an update for
2004. The Literacy Network of Durham Region works to help and support
adult literacy programs in the community as 55% of residents in Durham
Region struggle with printed material on a daily basis.
Summary of Correspondence - 3 - May 31, 2004
I - 17 Kawaratha Pine Ridge District School Board advising Council that the
Budget Committee meeting to be held on May 11 th has been cancelled as
the Board awaits funding information for the 2004/05 school year from the
Ministry of Education. All meetings will begin at 7:00 p.m. at the
Education Centre in Peterborough as follows:
• Monday May 31 St
• Monday June 21St (tentative)
• Monday June 28th
• Wednesday June 30th.
1 - 18 The Association of Municipalities of Ontario advising Council that Ontario
is the only province that does not have an Immigration Agreement,
notwithstanding that Ontario receives the majority share of immigrants to
Canada. AMO pressed the Senate committee for involvement of
municipal government in the development of programs and services to
support immigration and profiled the role, responsibilities, and challenges
for municipal government. A Letter of Intent with respect to the
Immigration Agreement was signed by the Citizenship and Immigration
Canada Minister — Judy Sgro and Ontario Minister of Citizenship and
Immigration — Marie Bountrogianni. The Letter of Intent sets out a vision
and commits the government to form a number of committees including a
joint federal, provincial and municipal committee that will contribute to the
development of an agreement.
1- 19 P.M. Madill, Regional Clerk, Regional Municipality of Durham, advising
R. Dicerni, President and CEO, Ontario Power Generation, that the
Durham Nuclear Health Committee passed the following resolution
regarding Terms of Reference at their meeting held on
May 5, 2004:
"a) THAT the revised terms of reference of the Durham Nuclear
Health Committee be approved; and
b) THAT the President/CEOs, Ontario Power Generation and
Canadian Nuclear Safety Commission, Ontario's Minister of
the Environment, the Councils of the Town of Ajax,
Municipality of Clarington and City of Pickering, and the
Durham Region's M.P.s and M.P.P.s be so advised."
1- 20 P.M. Madill, Regional Clerk, Regional Municipality of Durham, advising
Council that the Planning Committee of Regional Council passed the
following resolution regarding the Management of Abandoned Aggregate
Properties Program at their meeting held on May 5, 2004:
"a) THAT Report #2004 -P -45 of the Commissioner of Planning
be received for information; and
Summary of Correspondence - 4 - May 31, 2004
b) THAT a copy of Report #2004 -P -45 of the Commissioner of
Planning be forwarded to the local area municipalities, the
Durham Environmental Advisory Committee (DEAC), the
Durham Agricultural Advisory Committee (DAAC), and the
Aggregate Producers Association of Ontario, MAAP
Program."
1 - 21 P.M. Madill, Regional Clerk, Regional Municipality of Durham, advising
Council that the Planning Committee of Regional Council passed the
following resolution regarding the Annual Subdivision /Condominium
Activity Report at their meeting held on May 5, 2004:
"a) THAT Report #2004 -P -46 of the Commissioner of Planning
be received for information; and
b) THAT a copy of Report #2004 -P -46 of the Commissioner of
Planning be forwarded to the local area municipalities."
- 22 Sandra Kranc, City Clerk, Corporation of the City of Oshawa, advising
Council that the City of Oshawa passed the following resolution regarding
Provincial Highway Improvements in Durham Region at their meeting held
on March 10, 2004:
"Whereas on February 23, 2004, City Council considered a
resolution of Durham Regional Council requesting that Provincial
highway improvements in Durham Region proceed expeditiously,
and passed a resolution concurring with Regional Council's
resolution and that Mayor Gray write a letter to the Province of
Ontario requesting that the Province proceed expeditiously on this
matter; and
That correspondence from the Municipality of Clarington dated
March 10, 2004, endorsing the same resolution of Durham
Regional Council, be received for information."
I - 23 Gary Polonsky, President, University of Ontario Institute of Technology,
advising Council of their support for the decision by Durham Regional
Council to get into the transit business, as has been done successfully in
York Region. Hardships that students and their families face are often
compounded by a transportation barrier.
1-24 John O'Toole, MPP, Durham, thanking Council for the correspondence to
the Honourable Greg Sorbara, Minister of Finance with respect to the
resolution passed regarding endorsement of a zero -rate Provincial Sales
Tax for municipal purchases of goods and services. The resolution from
Durham Regional Council (endorsed by the Municipality) also calls for the
Province to dedicate a portion of the provincial fuel tax to help improve
roads and transit infrastructure in Ontario.
Summary of Correspondence - 5 - May 31, 2004
1- 25 Michel J.M. Langlois, Peterborough Victoria Northumberland and
Clarington Catholic District School Board, submitting the
2002 -2003 Director's Annual Report highlighting the accomplishments,
activities, and operations of the Board.
1- 26 Gabrielle Bell, Hall Administrator, Newcastle Community Hall, thanking
Mayor Mutton and Council for their favorable consideration of the grant
application. The Community Services staff of the Municipality of
Clarington have been most helpful and pleasant to deal with during the
process.
I - 27 Kim Coates, Clerk, Township of Scugog, advising Council that the
Township of Scugog passed the following resolutions regarding the
Election of the Regional Chair at their meeting held on May 10, 2004:
"THAT the Council of the Region of Durham be advised that this
Council does not support the Notice of Motion as drafted with
respect to the election of the Regional Chair."
_�•
"THAT the Council respectfully request the Council of the Region
of Durham to revisit the appointment process relating to the
Regional Chair to include but not be limited to a secret ballot,
timing of appointment and the term of office."
I - 28 Sandra Richardson, Deputy Clerk, The City of Kawartha Lakes advising
that they have withdrawn their appeal to the Kawartha Region
Conservation Authority 2004 budget/levy.
1-29 Donna Cansfield, Parliamentary Assistant to the Minister of Energy, Chair,
Conservation Action Team, Ministry of Energy, thanking Council for
correspondence regarding electricity conservation by municipalities and
the conservation initiatives being undertaken in Clarington. Their staff is
working with the Ministry of Environment to enhance their role in the Clean
Air Council and Clean Air Partnership activities.
1-30 Ministry of Public Infrastructure Renewal, Owen Sound, advising Council
that the governments of Canada and Ontario announced the signing of a
Letter of Intent that will lead to increased funding for public infrastructure
in small urban centres and rural municipalities. Ontario is the first
province to partner with the federal government in this program. The
investments will help small towns and rural communities comply with
drinking water standards, improve sewage treatment and waste
management, fix local roads and repair bridges, as well as help address
other health and safety priorities. The signing of a second Letter of Intent
pledges the Governments of Canada and Ontario work closely with the
Association of Municipalities of Ontario to implement the program and
ensure it meets local priorities and needs.
Summary of Correspondence - 6 - May 31, 2004
1 - 31 Road Watch Huron, inviting all communities and organizations concerned
about road safety to the Watch Us Grow Conference to be held
September 19 — 20, 2004 at the Oakwood Inn, Grand Bend.
I - 32 Christopher Bentley, Minister, Ministry of Labour, thanking Council for the
correspondence regarding the resolution concerning Clarington's Joint
Health & Safety Committee. He is pleased to read of the co- operative
approach used to produce the structure and terms of reference for the
committee and wishes every success in the municipality's endeavours.
1- 33 John O'Toole, MPP, Durham, advising Council of a resolution from the
Township of Uxbridge, supporting the Town of Perth, regarding Ontario
Regulation 170/03 and its impact on small municipally -owned non-
residential water systems. He requests being kept informed of the
municipality's position on this matter.
I - 34 Minutes of the Clarington Accessibility Advisory Committee meeting dated
May 6, 2004. (Copy attached)
1-35 Minutes of the Animal Advisory Committee meeting dated April 21, 2004.
(Copy attached)
1-36 Ministry of Transportation advising Council that in conjunction with the
Region of Durham and local municipalities it is undertaking an
Environmental Assessment (EA) Terms of Reference and individual EA to
examine Provincial transportation problems and opportunities in the
Durham Region. Local Citizen panels have been scheduled to provide the
public to share views regarding the draft 407 East Completion EA Terms
of Reference as follows:
- June 1, 2004 6:00 p.m. — 9:00 P.M.
- June 3, 2004 6:00 p.m. — 9:00 p.m.
- June 8, 2004 6:00 p.m. — 9:00 p.m.
- June 9, 2004 6:00 p.m. — 9:00 P.M.
Town of Whitby
Council Chambers
Brougham Community Hall
Municipality of Clarington
Council Chambers
City of Oshawa, Arts Resource
Centre.
1-37 Mayor Parish, Town of Ajax, writing to the Honourable John Gerretsen,
Minister of Municipal Affairs & Housing regarding Bill 26 and the decision
that urban boundary expansion should not be subject to appeal to the
Ontario Municipal Board. An area of concern is with urban area
boundaries not being appealable there is and will be growing pressure
from developers to convert employment lands to residential lands. They
put a high priority on economic development that creates jobs and
balanced assessment.
1-38 Shellie Bird, Co- President, Ontario Coalition for Better Child Care, Sid
Ryan, President, CUPE Ontario, Wayne Samuelson, President, Ontario
Federation of Labour, presenting Council with a "Report on the status of
regulated child care -2004 Municipal Budgets ". The report points to a
Summary of Correspondence -7- May 31, 2004
disturbing trend taking place to meet the rising costs of the child care
systems. They hope this report is helpful in setting Ontario's
governments' priorities for young children and families.
1-39 Bill Ralph, Chief Executive Officer, Ontario Strategic Infrastructure
Financing Authority, advising Council that the 2004 Ontario Budget
introduced by the Minister of Finance announced the creation of the
Ontario Strategic Infrastructure Financing Authority. They will assume all
the duties and obligations of the Ontario Municipal Economic
Infrastructure Financing Authority.
I - 40 John Gerretsen, Minister Responsible for Seniors, advising of the 60th
anniversary commemorations of D -Day and the Battle of Normandy
plans. An "Ontario Remembers" website has just been launched
providing a central listing of events and resources to help plan activities
taking place in Ontario and support local plans.
I - 41 John Gerretsen, Minister Responsible for Seniors, providing material for
"2004 Seniors' Month" and encouraging the posters "Active Living: Active
in Body, Mind and Spirit" to be placed in public places.
1- 42 Minutes of the Clarington Museums and Archives Board meeting dated
May 12, 2004. (Copy attached)
CORRESPONDENCE FOR DIRECTION
D - 1 Lion Al Elyea, Member of the Duck Derby Committee, requesting approval
to hold the "Ninth Annual Rubber Duck Derby for 2004 ". This event will be
held on June 26, 2004 from 8:00 a.m. — 5:00 p.m and entails the use of a
Clarington front -end loader to drop the ducks off the bridge at King and
Roenigk Streets between 12 noon and 2:00 p.m. A stage for school
bands will be set up on the lower parking area in the valley and food and
soft drinks will be available. A road occupancy permit has been applied
for.
(Motion to approve, provided the
organizers obtain a Road Occupancy
Permit from the Engineering Services
Department and to refer the
correspondence to the Director of
Operations)
D - 2 Sherry Millson CDA, CDR, Marketing Director — Durham Site, CIBC Run
for the Cure, permission to hang a banner at Highway #2 and Durham
Road 57 in regards to the 5th annual "CIBC Run for the Cure" to be held
on Sunday, October 3, 2004 at 10:00 a.m. They are looking for ways to
promote the Run in order to generate more participation, which in turn
generates more donations to allow for further research for Breast Cancer.
The banner should be placed on September 3, 2004 until October 4, 2004.
(Motion to approve request)
Summary of Correspondence - 8 - May 31, 2004
D - 3 Dougal Paul, Kendal Community Centre Board of Directors, requesting
permission to hold a fireworks display for Canada Day 2004. The event
will take place behind the Kendal Community Centre in the ball diamond
area. The Fire Department requests them to hire a professional company
to do the display, but that would cost between $10,000 and $15,000
thousand dollars. They are a small community centre and cannot afford
the expense. They will be assisted by ex- volunteer fire fighters and
several adult volunteers and have put together a fire safety plan which
ensures that no person under the age of 18 will be allowed to approach
the launch area. The crowd is seated in an area at a perpendicular angle
to the launch direction and they will monitor the surface winds and winds
aloft to ensure the fireworks are not blown toward the crowd.
(Motion to approve, provided the
organizers obtain a permit in
accordance with By -law 92 -160)
D - 4 Harvey & Marilyn Webster, Bowmanville, advising Council of their
concerns regarding the Bowmanville Heritage Designation. They state the
issue is threatening to infringe on peoples privacy and freedom. They
would like to know who brought up this issue and request a vote "house by
house ". That is democracy.
(Motion to refer correspondence to the
Director of Planning Services and to
advise of actions taken with respect to
Report PSD- 058 -04)
D - 5 M. Catherine Staples, Manager, Environmental Training, Fleming Training
Services, Fleming College, advising of an MOE Approved Training
Course, Operation of Small Drinking Water Systems, to be held on June
22, 2004 at Fleming College in Peterborough. The course is approved by
the Ministry of Environment as meeting the requirements of a "trained
person" under the Drinking Water Systems regulation for the following:
- small municipal, non - residential
- seasonal residential
- small non - municipal, non - residential.
(Motion to refer correspondence to the
Director of Operations)
D - 6 Dwight Grovum, 86 Wellington Street, Bowmanville, addressing Council
on the Bowmanville Heritage Designation. Mr. Grovum thought this would
be a voluntary arrangement and stated this is not a new idea -about twenty
years ago plaques were issued which was designation that came with a
price. Properties were evaluated and a list was complied of items about
properties that you could not touch and that you had to get permission to
change. They were intrusive and bordered on harassment.
(Motion to refer correspondence to the
Director of Planning Services and to
advise of Council's decision with respect
to Report PSD- 058 -04)
Summary of Correspondence - 9 - May 31, 2004
D - 7 Berta Avery, President, Laberimi Enterprises Inc., Driver & Vehicle
Licence Office #386, 100 King St., East, Bowmanville requesting the
designation of a disabled parking spot on King St., East, Bowmanville.
The first available parking space on the north side of King St. East, east of
George Street would be a preferable location. The curb in this spot is
already cut making it a safe location for departure from the passenger side
of the vehicle.
(Motion to refer correspondence to the
Director of Engineering Services)
D - 8 Monica L. Deluney, Oshawa, requesting a four -way stop at the
intersection of Solina Road and Concession Rd. 6. Ms. Deluney was a
friend of Jeff McDonald and his wife Tracy. Jeff was killed due to a
collision at this intersection and she would like to take this opportunity to
adopt the corner in Jeff's honour.
(Motion to refer correspondence to the
Director of Engineering Services)
D - 9 Kim Witkowski requesting a four way stop at the intersection of
Concession Rd. 6 and Solina Road. Unfortunately on May 4, 2004 a fatal
accident occurred at this location.
(Motion to refer correspondence to the
Director of Engineering Services)
D - 10 Gordon Garrod, Mikes Place Ltd., 34 King Avenue, East, Newcastle,
requesting an exemption to the Refreshment Vehicle Licencing By -law to
allow for a chip truck to operate on the back lot of Mikes Place Ltd. The
property is properly zoned, however, does not meet the required 60 m
setback from an eating establishment. The truck will be 220 feet from the
front door of the restaurant, but the property line is too close to the chip
truck.
(Motion for Direction)
D - 11 Anthony E. Laskowsky, Laskowsky & Laskowsky, Barristers, Solicitors,
Notaries Public, requesting an exemption to the Fencing By -law to allow
the construction of a fence which exceeds a height of 4 feet in the
designated front yard. Mr. Laskowsy's client purchased a corner lot and
would like to erect the fence on the part of the property that is technically
designated as the front yard.
(Motion for Direction)
D - 12 Pam Gilroy, Acting Regional Clerk, Regional Municipality of Niagara,
advising Council that at a meeting held on March 18, 2004 they approved
the following recommendations of the Public Works and Utilities
Committee:
"THAT this Committee recommends to Regional Council that the
following be approved:
A) That the Minister of Environment for the Province of Ontario
be requested to recognize the need to adopt legislation and
Summary of Correspondence - 10 -
May 31, 2004
policies that support Ontario municipalities in the
implementation of integrated waste management systems to
maximize diversion of waste from landfill and allow for the
approval and implementation of disposal alternatives to
manage the waste that remains after diversion through the
following actions:
(i) Immediately designate organic materials under the Waste
Diversion Act to enable discussions to begin on how to
best fund the diversion of organic materials from landfill, in
recognition of the Minister's objective to achieve 60%
diversion from landfill and ban landfilling of organic
materials and current municipal efforts to establish
organics diversion programs.
(ii) Immediately adopt the Canadian Council of Minister's of
the Environment (CCME) guidelines for compost for
Ontario as part of an overall review and update of the
Composting regulations in the Province to support the
diversion of source separated organics.
(iii) Designate household hazardous waste and electronic
waste under the Waste Diversion Act.
(iv) Undertake a formal review of the Environmental
Assessment Act and approvals processes to develop a
streamlined Environmental Assessment (EA) process that
fulfils the original intent of the amendments to the Act that
came into effect January 1, 1997, potentially resulting in
either;
a) amendments to the Act; or
b) the development of Regulations under the Act.
B) That copies of the resolution be forwarded to local MPPs,
Association of Municipalities of Ontario and Waste Diversion
Ontario.
C) That the Association of Municipalities of Ontario be requested
to forward this resolution to its member municipalities for
consideration and request that municipal Councils pass similar
resolutions."
(Motion for Direction)
D - 13 P. M. Madill, Clerk, Regional Municipality of Durham, writing to the
Honourable Dalton McGuity advising that on May 5, 2004 Regional
Council passed the following resolution regarding Personal Care in
Boarding or Lodging Houses:
"WHEREAS the provision of personal care in boarding or lodging
houses, including rest and retirement homes, is unregulated in
Ontario;
Summary of Correspondence - 11 - May 31, 2004
WHEREAS the last time the Government of Ontario formally
studied unregulated residential accommodation was in 1991 when
it struck a Commission of Inquiry that reported in 1992;
WHEREAS the recommendations of the Commission of Inquiry,
including those that addressed personal care and safety, were
never implemented;
WHEREAS boards of health and medical officers of health regularly
respond to personal care complaints in boarding or lodging houses,
including rest and retirement homes, and in most instances have no
ability to resolve these complaints;
WHEREAS the Complaints and Information Offices of the Ontario
Residential Care Association (ORCA) do not have the authority, nor
is it appropriate for them to inspect retirement homes and enforce
mandatory standards, the latter of which only apply to ORCA
member retirement homes;
WHEREAS in December 2003, Parliamentary Assistant Monique
Smith, M.P.P., was appointed to undertake a thorough review of
Ontario's long -term care system and to recommend practical
actions to strengthen services;
NOW THEREFORE BE IT RESOLVED THAT THE Council of the
Regional Municipality of Durham urges the Government of Ontario
to formally review the need to regulate the provision of personal
care in boarding or lodging houses, including rest and retirement
homes, possibly by expanding the scope of the long -term care
facilities review led by the Parliamentary Assistant to the Minister of
Health and Long -Term Care; and
BE IT FURTHER RESOLVED THAT the aforementioned review
include but not be limited to the following;
• The applicability of the recommendations of the 1992
Commission of Inquiry into Unregulated Residential
Accommodation,
• The need for boarding or lodging houses, including rest and
retirement homes, to register with their local boards of health
and municipalities,
• The setting of mandatory minimum standards for personal care
in boarding or lodging houses, including rest and retirement
homes, that provide such care for their residents, and
• The role of boards of health and medical officers of health, if
any, with respect to the inspection and enforcement of such
standards; and
BE IT FUTHER RESOLVED THAT the Premier of Ontario, Minister
of Citizenship, Health and Long -Term Care and Municipal Affairs
and Housing, Durham's M.P.P.s. and municipalities, Chief Officer of
Summary of Correspondence -12- May 31, 2004
Health, alPHa, AMO and all Ontario boards of health be so advised;
and
FURTHER THAT the Ontario Residential Care Association
(ORCA), the Ontario Association of Non - Profit Homes and Services
for Seniors (OANHSS) and the Ministry of Health Critics be so
advised."
(Motion for Direction)
D - 14 Brenda J. Hamilton, CMO, Township Clerk, Loyalist Township, advising
Council that at a meeting held on April 26, 2004 the Loyalist Township
passed the following resolution regarding financial relief to smaller
municipalities facing increases for water and sewer services:
"Whereas Loyalist Township is a mixed urban and rural municipality
where approximately 4,500 residential units (approximately 10,500
residents) receive municipal water and sewer services;
And whereas Loyalist Township operates two water treatment
facilities and three wastewater facilities that all require separate
ever increasing reporting;
And whereas post - Walkerton regulations have caused the cost of
water production to skyrocket along with capital costs for
improvements to infrastructure;
And recognizing that while the Ministry's evolving regulations are
intended to improve both the quality of water and the processes to
assess the quality water, they also cause a dramatic increase in the
administrative and auditing resources required;
And whereas, in Loyalist Township at least, the extra costs incurred
have not improved the already excellent quality of drinking water
produced and provided to water customers;
And whereas full cost recovery is forcing municipalities to impose
huge increases in water and sewer service rates for a product that
is essential to life;
NOW therefore, the Council of The Corporation of Loyalist
Township hereby requests the Ministry of Environment and the
Province of Ontario to provide financial and /or legislated relief to
smaller service areas that face increasing costs;
And further, Council requests the Minister of the Environment to
accept an invitation to meet with Loyalist Township representatives
with the intent that opportunities to address this resource shortfall
can be explored in a cooperative and open manner;
Summary of Correspondence - 13 - May 31, 2004
And further, that this resolution be forwarded to the Premier's
Office, the office of the Minister of the Environment, the office of the
Minister of Municipal Affairs and Housing, all municipalities (through
AMO) and to the water associations (AWWA, CWWA, OMWA,
OWWA) requesting their support."
(Motion for Direction)
D - 15 Diane Thauvetter, Clerk- Treasurer, Township of Alfred and Plantagenet,
advising Council that a meeting held on April 19, 2004 the Township
passed the following resolution regarding the Municipal Property
Assessment Corporation:
"WHEREAS section 19 of the Municipal Elections Act, 1996
provides that the Municipal Property Assessment Corporation
(MPAC) must prepare and deliver a preliminary list of electors to
each local municipality in the year of an election;
AND WHEREAS the municipality must correct hundreds of errors in
the preliminary list prepared by MPAC in every election year;
AND WHEREAS numerous errors are repeated election after
election, even though M PAC receives a copy of all corrections
made by the municipality;
AND WHEREAS taxpayers have demonstrated their dissatisfaction
with regards to this situation which reoccurs every three years and
forces them to fill out the same forms over and over again;
AND WHEREAS it is very difficult for municipalities to work with a
preliminary list of this quality.
BE IT RESOLVED THAT the Council of the Township of Alfred and
Plantagenet petition the Minister of Municipal Affairs to examine
this problem which affects all municipalities and numerous
taxpayers;
AND BE IT RESOLVED THAT the Council of the Township of
Alfred and Plantagenet suggests the possibility of proceeding with
an enumeration in every municipal election year by MPAC in order
to improve the accuracy of the preliminary list. In the event of this
first option being too costly, the government could establish an
efficient mechanism in the preparation of the preliminary list of
electors in order to avoid frustration from taxpayers and
municipalities and the waste of human and financial resources.
AND BE IT RESOLVED THAT this resolution be circulated to all
Ontario municipalities through AMO (Association of Municipalities
of Ontario) and AFMO (Association francaise des municipalites de
('Ontario) to seek their support with respect to these concerns.
(Motion for Direction)
Summary of Correspondence -14- May 31, 2004
D - 16 Ontario Wildlife Coalition, requesting Council to endorse the following
recommendations:
1. To request that the MNR discontinue the practice of
"depopulation" or the non- selective killing of wildlife, a practice
that would be strongly opposed in urban areas, particularly as it
has seen over 9700 wild animals killed since 1999, with almost
all (99.8 %) turning out to be healthy;
2. To ask the Ministry to adopt a "best practices" raccoon rabies
programme that provides an effective, cost - efficient and
humane strategy such as the Ohio model, now being used as a
nationally coordinated method in the United States;
3. To urge the Ministry to bring Ontario in line with the majority of
jurisdictions in North America that consider wildlife
rehabilitators as a vital part of their rabies control programme
and license wildlife rehabilitators to handle rabies vector
species while using universally- accepted standards for the care
and release of all wildlife; and
4. To indicate to the Ministry the urgent need to adopt a
cooperative approach with municipalities, community
organizations and wildlife rehabilitators in providing effective
wildlife response based on realistic and progressive public
education, not alarmist fear - mongering and the denial of help
for people seeking to assist wildlife in distress. (Copy attached)
(Motion for Direction)
D -17 Confidential Personnel Matter. (Copy circulated under separate cover)
(Motion for Direction)
D -17 Confidential Personnel Matter. (Copy circulated under separate cover)
(Motion for Direction)