HomeMy WebLinkAbout12/18/2000MUNICIPALITY OF
arington
ONTARIO
DATE: DECEMBER 18, 2000
PLACE: COUNCIL CHAMBERS
TIME: 7:00 P.M.
ROLL CALL
DISCLOSURES OF PECUNIARY INTEREST
MINUTES OF PREVIOUS MEETING
Minutes of a meeting of Council held on October 16, 2000
Minutes of a Special Meeting of Council held on October 25, 2000
Minutes of Inaugural Meeting of Council held on December 4, 2000
PRESENTATION
1. Adrian Foster, Clarington Board of Trade, P.O. Box 434, Bowmanville
L 1 C 3Z2 —Annual Update
DELEGATIONS
1. Chad Van De Walker, 2424 Shirley Road, Port Perry, L9L 1133
Confidential Report CD -60 -00
2. Ann Dreslinski, Orono Town Hall Board — Renovations to Building
3. Rick Morrison, President, Bowmanville Newcastle Baseball Association
- Storage
4. Alex Artuchov, 789 Don Mills Road, Suite 500, Don Mills, M3C 1T5
- Tax Arears and Extensions
5. Linda Gasser, P.O. Box 399, Orono, LOB IMO — Municipal Election/
Re -count Request
6. Willie Woo, 20 Foster Creels Drive, Newcastle, L 1 B 1 G2 — Municipal
Council Agenda - 2 - December 18, 2000
COMMUNICATIONS
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I - 1 Minutes of the Newcastle Community Hall Board dated September 18, 2000
I - 2 Minutes of the Clarington Traffic Management Committee dated
September 14, 2000 and October 19, 2000
I - 3 Kellie McDonell - Petition - Adams Mine in Kirkland Lalr-e
I - 4 P.M. Madill, Regional Clerk, Region of Durham - Greater Toronto Services
Board
I - 5 Minutes of the Bowmanville Museum Board dated September 13, 2000
I - 6 Emil Kolb, Regional Chair and Chief Executive Officer, The Regional
Municipality of Peel - Ontario Drinking Water Objectives
I - 7 Minutes of the Local Architectural Conservation Advisory Committee dated
April 12, 2000
I - 8 Jeff Brooks, Corresponding Secretary, Local Architectural Conservation Advisory
Committee - Addition to the Orono Town Hall
I - 9 Cythia Mearns, Library Director, Clarington Public Library - 1999 Audited
Statement from Deloitte & Touche
I - 10 Hazel Crago, Board Secretary, Newcastle United Church - Emily Street Sidewalk
I - 11 City of Lachine, Chair, Standing Committee on Environmental Issues, Federation
of Canadian Municipalities - Sustainable Communities Congress
I - 12 Y. Davies, City Clerk, City of Toronto - "Air Quality and Ontario Power
Generation's Announcement"
I - 13 Roger Anderson, Regional Chair, Regional Municipality of Durham - Funding of
Capital Expansion at Six Durham Hospitals
I - 14 Ann Mulvale, President, Association of Municipalities of Ontario - Municipal
Awareness Task Force
1-15 Minutes of the Bowmanville Museum Board dated October 11, 2000
I - 16 City Clerk, City of Toronto - "City of Toronto's Response to `Review of the
GTSB - Phase 1 Report, Addressing GTA -wide Challenges"
Council Agenda -3 - December 18, 2000
I - 17 Bernard Richard, Canadian Nuclear Safety Commission, Ontario Power
Generation - Pickering A Nuclear Reactors
I - 18 Ontario Power Generation - Nuclear Report Card, Darlington Nuclear for the
Month of September, 2000
I - 19 Minutes of the Newcastle Community Hall Board dated October 16, 2000
I - 20 Minutes of the Local Architectural Conservation Advisory Committee dated
October 11, 2000
I - 21 James M. Flaherty, Attorney General, Minister Responsible for Native Affairs -
Safe Streets Act, 1999
I - 22 L.T. Hall, Chair, Ganaraska Region Conservation Authority — 2001 Preliminary
Budgets
I - 23 Green Streets Canada - Green Streets Canada Competition
I - 24 Rural Ontario Municipal Association and Ontario Good Roads Association - 2001
ROMA/OGRA combined Conference
I - 25 Earl Dusek, VP and General Manager GTA -East, Rogers Cable - Increasing
Cable Rates in 2001
I - 26 Former Mayor Diane S. Harare — Thank you card
I - 27 Canadian Nuclear Safety Commission - SLOWPOKE -2 Reactor
I - 28 Minutes of the Central Lake Ontario Conservation Authority dated November 21,
2000
1-29 John Jackson, Coordinator, Citizens' Network on Waste Management -Waste
Diversion Organization's Report to the Minister of the Environment
1-30 Association of Municipalities of Ontario -Bill 140
I - 31 John R. O'Toole, MPP, Durham - Property Assessment Notice
1-32 Ministry of Consumer and Commercial Relations —Retail closings over the
Holiday season
1-33 Minutes of Blue Circle Cement Community Relations Committee Meeting of
Monday, May 29, 2000 and Monday, October 2, 2000
Council Agenda - 4 - December 18, 2000
1-34 Bowmanville Museum Curator's Report, November, 2000 and Bowmanville
Museum Board Meeting Minutes for November 8, 2000
1-35 Valleys 2000 (Bowmanville Inc.) —Notes of Meeting held on October 20, 2000
1-36 Durham Regional Police— Special Traffic Enforcement Initiative in Whitby
I — 37 J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation
- Conservation Authorities Moraine Coalition
1-38 Ian D. Macnab, General Manager /Secretary- Treasurer, Kawartha Conservation
- 2001 Kawartha Conservation Budget
1-39 E. Richard Lovekin, Kilcolman Farms —Newcastle and District Historical
Society Event
I — 40 Mrs. Catherine Pickard — Frustrated Consumer
I — 41 Judy Dix, Assistant to Mayor Colin Kinsley, City of Prince George — National
Health Summit — Prince George, B.C. January 18 — 20, 2001
I — 42 Beth Benson, Executive Director, Waterfront Regeration Trust — A Decade of
Regeneration: Realizing a Vision for Lake Ontario's Waterfront
I — 43 W. Warren Holmes, Senior Vice President, Canadian Mining Operations —
Annual Report of the Canadian Industry Program for Energy Conservation
(CIPEC)
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D - 1 Arnold Bark, Chairman, Bowmanville Museum Board - Museums Amalgamation
And Personnel
D - 2 Acting Commissioners of Council Services and City Clerk, The City of Windsor -
Consolidated Municipal Services Management Agreements
D - 3 Town of Charlton - Guidelines for Water Testing
D - 4 Mary Mysyk, CAO /Clerk- Treasurer, Corporation of the Town of Laurentian Hills
- Adams Mine
D - 5 P.M. Madill, Regional Clerk, Region of Durham - Request to Nominate Persons
for the Land Division Committee, Central Lake Ontario Conservation Authority,
Ganaraska Region Conservation Authority and Kawartha Region Conservation
Authority
Council Agenda - 5 - December 18, 2000
D - 6 Leigh Facey - Crowther, Principal, Clarice High School - Parking Issue
D - 7 S. Rush - Jeanes, Principal and D. Potts, School Council Chair, Mother Teresa
Elementary School - Financial Assistance
D - 8 Elly Macmaster, Community Relations Coordinator, Big Brothers & Sisters of
Clarington - "Bowl For Millions"
D - 9 Sgt. Paul A. Malik, Community Services Coordinator, Community Services Unit,
Durham Regional Police Services - Neighbourhood Watch
D - 10 Lynn Morrow, Executive Director, Greater Toronto Services Board - Greater
Toronto Services Board Act 1998 re: Appointment of Members to the GTSB
D - 11 Cathy Stokes, Resource Development Coordinator, Alzheimer Society Durham -
Request to Proclaim the Month of January "Alzheimer Awareness Month"
D — 12 Gabrielle Worsley, Newcastle Community Hall Board Co- ordinator, - flood
lighting
D — 13 Sally Barrie, Administrator, Durham Region Community Care Association -
Official proclamation for IYV (International Year of Volunteers)
D — 14 Ann Mulvale, President, Association of Municipalities of Ontario - membership
invoice for 2001 for renewal
D — 15 Mr. & Mrs. Robert Cochrane, 92 Lownie Court, Bowmanville, L1C 8E1, -
petition re: sidewalks
D — 16 Debi, A. Bentley, Deputy Cleric, Durham Region — Selection of the Durham
Environmental Advisory Committee (applications distributed confidentially)
D — 17 Janet Beckett, City Clerk, City of Port Colborne — enact Remembrance Day as a
Statutory Holiday
D — 18 Arnold G. Bark, Chairman, Bowmanville Museum Board — By -law #79 -67
D — 19 Central Lake Ontario Conservation Authority Renewal of Canada Ontario
Agreement
D — 20 Paul Young, - Concerns regarding Vote -by -Mail
MOTION
NOTICE OF MOTION
Council Agenda - 6 - December 18, 2000
General Purpose and Administration Committee Report of December 11, 2000
2. Report WD -51 -00 - Orono Town Hall Expansion
Confidential Report CD -60 -00 - Personnel Matter
4. Report CD -61 -00 — Quit Claim Deed — Andrew Glenn Johnson
UNFINISHED BUSINESS
• 9 W.111, 10
OTHER BUSINESS
BY -LAW TO APPROVE ALL ACTIONS OF COUNCIL
ADJOURNMENT
SUMMARY OF CORRESPONDENCE
DECEMBER 18, 2000
CORRESPONDENCE FOR INFORMATION
I —1 Minutes of the Newcastle Community Hall Board dated September 18, 2000. (A
copy of the minutes is attached to the Summary of the Correspondence.)
(Receive for Information)
I — 2 Minutes of the Clarington Traffic Management Committee dated
September 14, 2000 and October 19, 2000. (A copy of the minutes is attached to
the Summary of Correspondence.)
(Receive for Information)
I - 3 Kellie McDonell, providing Council with a petition regarding the proposed
shipping of garbage to the Adams Mine in Kirkland Lake.
(Receive for Information)
I - 4 P.M. Madill, Regional Cleric, Region of Durham, advising Council that the
Region of Durham on October 4 and 11, 2000, passed the following resolution:
"a) THAT Durham Council confirm its previous position that it does
not support the existence of the Greater Toronto Services Board
(GTSB) since it is an unnecessary duplication of existing GTA
organizations and governance structures;
b) THAT if the GTSB is to continue to exist, it should:
(i) continue to operate as a coordinating body with its current
size, composition and boundaries according to the GTSB
Act;
(ii) focus its energies and resources on securing the necessary
funding from federal and provincial governments to
implement the approved GTSB Transportation Plan;
(iii) conduct a corporate strategic planning immediately
following the inauguration of the new Board to articulate
Board priorities for the next three years;
(iv) undertake a formal evaluation process at the conclusion of
each three year term of the Board;
(v) implement administrative and operational changes
suggested in Report 2000 -J -15 to improve its effectiveness;
Summary of Correspondence - 2 - December 18, 2000
C) THAT if the GTSB continues to exist, the Region request the
Province of Ontario to:
(i) acknowledge that former Provincial responsibilities for
GTA coordination have been downloaded to the Board;
(ii) demonstrate its commitment to the Board by contributing to
the cost of Board operations and strategy implementation;
d) THAT Joint Report No. 2000 -J -15 be endorsed as the Region of
Durham's comments on the Phase 1 Report and recommendations
for the review; and
e) THAT Joint Report No. 2000 -J -15 be forwarded to the Minister of
Municipal Affairs and Housing, other Regional Municipalities in
the GTA, the City of Toronto, and the area municipalities in
Durham for their information."
(Receive for Information)
I - 5 Minutes of the Bowmanville Museum Board dated September 13, 2000. (A copy
of the minutes is attached to the Summary of Correspondence.)
(Receive for Information)
1-6 Emil Kolb, Regional Chair and Chief Executive Officer, The Regional
Municipality of Peel, advising Council that the Region of Peel on September 14,
2000, passed the following resolution:
"WHEREAS the Region of Peel has consistently conducted more testing
than required by the Ontario Drinking Water Objectives;
AND WHEREAS this additional testing has been carried out at the
Region's costs;
AND WHEREAS no positive results for health related parameters have
been experience in the Peel system;
AND WHEREAS the cost to carry out the additional testing for pesticides
adds an additional yearly financial burden of $400,000 to the Region of
Peel;
AND WHEREAS, the cost to carry out the additional inspections and
reporting adds an additional yearly financial burden of $105,000 to the
Region of Peel;
AND WHEREAS, the cost to carry out the preparation of an Engineering
Report every three years is $250,000;
Summary of Correspondence - 3 - December 18, 2000
THEREFORE, be it resolved that the Ministry of Environment
a) provide a listing of all laboratories certified to carry out pesticide
tests and pay all costs associated with pesticide testing;
b) pay all costs associated with additional inspections and reporting
requirements;
C) pay all costs associated with the preparation of the Engineering
Report.
AND FURTHER, that this resolution be forwarded to all Ontario
Municipalities."
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1-7 Minutes of the Local Architectural Conservation Advisory Committee dated
April 12, 2000. (A copy of the minutes is attached to the Summary of
Correspondence.)
(Receive for Information)
I - 8 Jeff Brooks, Corresponding Secretary, Local Architectural Conservation Advisory
Committee, advising Council that the Local Architectural Conservation Advisory
Committee on October 11, 2000, passed the following resolution:
"THAT LACAC has reservations about the addition to the Orono Town
Hall and requests the opportunity to meet with the Board and have a site
inspection in order to address issues such as:
The need for the addition and the scope of the facility;
The materials to be used; and
The sensitivity to the architecture.
THAT LACAC would request that Council not make a decision until
LACAC and the Hall Board have had an opportunity to meet."
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I - 9 Cythia Mearns, Library Director, Clarington Public Library, advising that the
Clarington Public Library on September 27, 2000, accepted the 1999 audited
statement from Deloitte & Touche.
(Receive for Information)
1-10 Hazel Crago, Board Secretary, Newcastle United Church, thanking the
Municipality of Clarington for the lovely new sidewalk and work on the Emily
Street side of the church.
(Receive for Information)
Summary of Correspondence - 4 - December 18, 2000
I - 11 Councillor John V. Hachey, City of Lachine, Chair, Standing Committee on
Environmental Issues, Federation of Canadian Municipalities, inviting Mayor and
Members of Council to join our peers from across Canada at the first national
Sustainable Communities Congress in Ottawa this February. They are combining
inspiration with opportunities to showcase municipal accomplishments and share
the lessons they have learned.
(Receive for Information)
1-12 City of Toronto, providing Council with a copy of Clause No. 5 contained in
Report No. 7 of the Board of Health, headed "Air Quality and Ontario Power
Generation's Announcement ", which was adopted, without amendment, by the
Council of the City of Toronto at its regular meeting held on October 3, 4, and 5
and its Special Meetings held on October 6, 2000, October 10 and 11, 2000 and
October 12, 2000.
(Receive for Information)
1-13 Roger Anderson, Regional Chair, Regional Municipality of Durham, writing to
Durham MPPs, regarding funding of capital expansion at six Durham hospitals.
A letter the Region received from MPPs Flaherty, Ecker and O'Toole suggests
that Durham Region should be as aggressive in seeking funding for hospital
infrastructure as they are in financing road, water and sewer infrastructure. The
Regional Municipality of Durham is respectfully suggesting that the Province
fulfill its mandated responsibilities by:
1. using your tax surplus and recently returned federal transfer payments to
address the critical hospital capital requirements of Durham residents; and
2. reinstating the Development Charge Act provision for health care
facilities.
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1-14 Ann Mulvale, President, Association of Municipalities of Ontario, advising
Council that the Board of Directors recently approved the creation of a
"Municipal Awareness Task Force." This group was charged with the
responsibility of developing a public awareness campaign regarding the new
roles, responsibilities and powers which have been assigned to the municipal
order of government. Their research has indicated that while municipalities are
certainly aware of the recent changes brought about by the downloading of
services and the uploading of some of the education costs, the public are unaware
of the nature and scope of the "realignment of services." The task force
developed a two pronged approach. The first was to create a television
commercial. Because of the enormous costs of producing and airing the ad on a
regular and province wide basis, a pilot project has begun in parts of the province.
The ads began running in late October and will be completed on November 12th
They are aired on CBC, CTV and CKVR to approximately 2 million views in the
province.
Summary of Correspondence - 5 - December 18, 2000
As you will see from the commercial, the viewer is prompted to visit the web site
"yourlocalgovernment.com ". This site is the second part of the program. If they
are getting a significant positive reaction, AMO plans to expand the coverage of
the program.
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I - 15 Minutes of the Bowmanville Museum Board dated October 11, 2000. (A copy of
the minutes is attached to the Summary of Correspondence.)
(Receive for Information)
1-16 City Clerk, City of Toronto, providing Council with a copy of Clause No. 1
contained in Report No. 12 of The Policy and Finance Committee, headed "City
of Toronto's Response to `Review of the GTSB - Phase 1 Report, Addressing
GTA -wide Challenges ", which was adopted, without amendment, by the Council
of the City of Toronto at its regular meeting held on October 3, 4 and 5, 2000, and
its Special Meetings held on October 6, 10, 11 and 12, 2000. (A copy of the
correspondence is attached to the Summary of Correspondence.)
(Receive for Information)
1-17 Bernard Richard, Canadian Nuclear Safety Commission, Ontario Power
Generation, advising Council that the Canadian Nuclear Safety Commission
(CNSC) staff has completed the Environmental Assessment (EA) Report on
Ontario Power Generation's (OPG) proposal to return the existing Pickering A
nuclear reactors to service.
(Receive for Information)
I - 18 Ontario Power Generation Nuclear Report Card, Darlington Nuclear for the
month of September, 2000. (A copy of the correspondence is attached to the
Summary of Correspondence.)
(Receive for Information)
I - 19 Minutes of the Newcastle Community Hall Board dated October 16, 2000. (A
copy of the minutes is attached to the Summary of Correspondence.)
(Receive for Information)
I - 20 Minutes of the Local Architectural Conservation Advisory Committee dated
October 11, 2000. (A copy of the minutes is attached to the Summary of
Correspondence.)
(Receive for Information)
1-21 James M. Flaherty, Attorney General, Minister Responsible for Native Affairs,
writing as a follow up to his letter of last Spring regarding the Safe Streets Act,
1999. Mr. Flaherty is understanding that there continues to be some confusion at
the implementation level. This legislation forms part of our government's overall
commitment to ensuring that the people of Ontario can feel safe in their
communities, streets, cars and homes. It fulfills our Blueprint promise to stop
aggressive solicitation and squeegee activity and to protect and maintain people's
ability to use public places in a safe and secure manner.
Summary of Correspondence - 6 - December 18, 2000
Over the past few months, he has heard concerns from some charitable
organizations about the implementation of the Safe Streets Act. The Safe Streets
Act does not prevent someone from soliciting money in a non - aggressive manner
from people in vehicles, if the person soliciting is positioned on a sidewalk,
shoulder, boulevard, median or other place that is not a roadway. The Highway
Traffic Act has always made it an offence for someone, while on a roadway, to
stop or attempt to stop a vehicle to offer or provide any commodity or service to
anyone in the vehicle.
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1-22 L.T. Hall, Chair, Ganaraska Region Conservation Authority, advising Council
that at the October 19th, 2000 Full Authority meeting, the members received the
2001 Preliminary Budget for information. The members requested that the budget
be forwarded to the watershed municipalities for their consideration of the 2001
levy including in the budget. There was much review of the services and
programs offered by the Ganaraska Region Conservation Authority over the past
5 years in preparing the 2001 preliminary budget. In setting the 2001 levy the
members have concluded that it is necessary the municipalities return to the levy
level of 1995.
The general levy for our municipality remains the same as previous years at
$144,946.66. The Ganaraska Region Conservation Authority with the four other
Conservation Authorities are currently in negotiations with the Region of Durham
to determine an acceptable level of assessment grow the assessed on the current
levy.
(Receive for Information)
1-23 Green Streets Canada, advising Council that the Green Streets Canada
competition for the year 2001 is now ready to receive applications. Endorsed by
the Federation of Canadian Municipalities, Green Streets is a unique partnership
between Tree Canada and communities of all sizes to help improve their urban
forests. Since 1994, some 260 communities have received Green Streets awards,
resulting in the planting of 675,000 trees. Applications are due by
December 8, 2000 and the maximum award is $15,000.
(Receive for Information)
I - 24 Rural Ontario Municipal Association and Ontario Good Roads Association,
advising Council of the 2001 ROMA /OGRA combined conferences on
February 25 - 26, 2001 at the Royal York Hotel.
(Receive for Information)
1-25 Earl Dusek, VP and General Manager GTA -East, Rogers Cable, informing
Council that Rogers will be increasing its cable rates in 2001. Rogers' customers
in this area are now being notified of the increase. There are two parts to this
increase: Basic Cable rates will raise by amounts approved by the CRTC.
Secondly, there are a number of increases for programming services such as CBC
Newsworld and APTN that Rogers has been absorbing for months. These
programming fees will now be charged to the customer and account for a portion
of the rate increase.
Summary of Correspondence - 7 - December 18, 2000
It is important to note that a large portion of these fees goes directly to the
services. In some cases, a full 100% of the fee is returned to the programming
network. Rogers now operates in a fully competitive environment. They are
subject to market discipline when it comes to rates. Their rates are comparable to
other in -home entertainment providers. In fact, when you include equipment
rental costs, their rates are actually lower than those of our competitors.
(Receive for Information)
I — 26 Former Mayor, Diane S. Harare, Christmas /Thank you card expressing words of
appreciation
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1-27 Canadian Nuclear Safety Commission, announcing a one -day public hearing on a
licensing application for the University of Toronto, Toronto, Ontario -
abandonment of the SLOWPOKE -2 reactor. Presentations by the applicant and
CNSC staff on the application will be heard by the Commission on
December 13, 2000. Written submissions from the applicant and Commission
staff are due by November 13, 2000, and will be available on request after that
date.
(Receive for Information)
1-28 Minutes of the Central Lake Ontario Conservation Authority dated November 21,
2000. (A copy of the minutes is attached to the Summary of Correspondence.)
(Receive for Information)
1-29 John Jackson, Coordinator, Citizens' Network on Waste Management, writing to
Council expressing their concerns with the proposals in the Waste Diversion
Organization's Report to the Minister of the Environment. The proposals would
continue the present situation where the Municipality of Clarington and other
municipalities in Ontario are burdened with the waste problem. Unfortunately,
the WDO's approach is based on the mentality that the producers of products and
packaging are subsidizing municipalities to deal with the waste problem. It
perpetuates the myth that dealing with wastes should be a municipal and taxpayer
matter. The reality is that municipalities and taxpayers have long been
subsidizing industry by covering the costs of getting rid of the materials that they
sell and profit from. The proposals would perpetuate the present situation
whereby producers and sellers of products dump the operational and financial
responsibility for handling their materials after they have been used onto
municipalities. The proposals leave the full burden of handling these materials on
municipalities, and would make only a 50% contribution towards recycling costs,
only 50% towards handling household hazardous wastes and almost no
contribution towards composting programmes.
(Receive for Information)
Summary of Correspondence - 8 - December 18, 2000
1-30 Association of Municipalities of Ontario, advising Council on Bill 140, which
confirms the continuation of 5% increase a year on capped classes (multi -
residential, commercial and industrial properties) and introduces new tax policy
and tools. Bill 79, introduced in 1998, set out a policy of capping, in order to
limit, tax increases in the multi - residential class, the commercial class and the
industrial class to 10% in 1998, and additional %% in 1999 and a further 5% in
2000. The legislation, which sunsets at the end of the year, was quickly put in
place to deal with the redistribution of tax burdens within these classes. As a
result of a series of property tax reform Acts introduced throughout 1997, some
properties saw a tax decrease while others saw significant tax increases as
properties in the same class with the same market value were required to pay the
same tax. Bill 79, which capped increases and, in many cases limited decreases
applied to all municipalities in Ontario except Toronto. Toronto had already
decided to cap increases at 2.5% under an earlier statute.
Bill 140 sets out the government's plan for municipalities in the post 2000
capping program. In addition to the tax tools of Bill 79 (e.g. optional property
classes, graduated tax rates, moving tax rations, business rebates, phase -
programs) this new legislation sets out new tools and policies. AMO, along with
the municipal staff associations will be reviewing this legislation with priority as
it is expected to be quickly pushed through the Legislature as Bill 79 sunsets in
about six weeks. As with Bill 79, there is much to do and very little time to do it
in.
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1-31 John R. O'Toole, MPP, Durham, advising Council of some of the issues that have
come to his attention from his constituents regarding their Property Assessment
Notice. As the Durham Riding, MPP, he shares the concerns that citizens might
incorrectly interpret the assessment figures as a tax increases. Specific inquires
into assessment from property owners can best be answered by the Ontario
Property Assessment Corporation. If the owner believes a property is incorrectly
assessed, he or she can ask for reconsideration by contacting their local property
assessment office. As always, the tax rate will be established according to the
needs of the municipality. There is only one way in which the re- assessment
process could increase taxes. That would happen if municipalities failed to adjust
their tax levies to reflect the new assessment figures and used the higher
assessment numbers as a way to bring in higher taxes. We all recognize that if
assessment goes up, tax rates should go down. He is confident that municipalities
in his riding will not raise taxes.
(Receive for Information)
I — 32 The Ministry of Consumer and Commercial Relations reminds consumers and
merchants that most stores must be closed on December 25 and January 1.
Contrary to some reports, stores may choose to remain open on Boxing Day,
December 26.
Summary of Correspondence - 9 - December 18, 2000
Consumers who wish to take advantage of the Boxing Day sales should check
store hours before making their shopping plans. Some stores may not choose to
open, and in some areas municipal bylaws may restrict retailers from operating on
December 26. Also, many stores that normally accept returns will not receive
them on that day.
Under the Retail Business Holidays Act, both Christmas Day and New Year's
Day are included in the list of eight annual holidays when stores are closed, with
some limited exceptions. The other days are Good Friday, Easter Sunday,
Victoria Day, Canada Day, Labour Day and Thanksgiving Day.
Flower shops, gas stations and book or magazine stores under 2,400 square feet
with a maximum of three employees, are among exempted businesses.
Minimum fines for opening on prohibited days of retail operation are $500 for a
first offence, $2,000 for a second offence and $5,000 for a third or subsequent
offence. Retail outlets found guilty may be fined up to $50,000 or the total
amount of gross sales for the day, whichever is greater. Enforcement of the Act is
the responsibility of local police services.
(Receive for Information)
1-33 Minutes of Meeting of Blue Circle Cement Community Relations Committee
of May 29, 2000 and October 2, 2000
(Receive for Information)
1-34 Bowmanville Museum Curator's Report, November, 2000 and Bowmanville
Museum Board Meeting Minutes for November 8, 2000.
(Receive for Information)
I — 35 Valleys 2000, Notes of Directors' Meeting of October 10, 2000
(Receive for Information)
1-36 Durham Regional Police Service, Media Release on Special Traffic Enforcement
Initiative in Whitby. In the Spring of 1998, the WINS program was introduced in
the Town of Whitby. It was initiated by Whitby residents in co- operation with
many community partners (citizens, schools, community policing volunteers,
associations, service clubs, the media, businesses, elected officials, Town of
Whitby staff, Whitby O.P.P., and Durham Regional Police — Whitby Community
Police Office). WINS is a comprehensive safety program that everyone who lives
or works in Whitby can become involved with and benefit from. Their ultimate
goal is to make Whitby a safer community through education, awareness and
enforcement.
Summary of Correspondence _10-
December 18, 2000
There will be officers from the Whitby Community Police Office conducting a
specific traffic enforcement initiative on Wednesday and Thursday, December
13th & 14th, 2000. Several areas have been targeted with particular attention being
paid to Thickson Road, Brock Street South, Baldwin Street, Watford Street,
Winchester Road, Garden Street and Anderson Street. This Special Traffic
Enforcement Initiative is a continuing effort to reduce collisions on our streets.
The following hazardous moving violations will be targeted:
Offence
Pass school bus
Fine Points
$315
Disobey red light
$185. 3
Disobey stop sign
$105. 3
Fail to wear seatbelt
$105. 2
No insurance
$5,000. 0
Careless Driving
$315. 6
Offence
Fine
Points
Disobey School
$105.
3
Crossing Guard
Fail to Yield to Ped.
$105.
2
Speeding 10 kms. over
$ 35.
0
Speeding 20 kms. over
$ 95.
3
Speeding 30 kms. over
$137.50
4
Speeding 40 kms, over
$285.
4
The fines increase if the offence occurs in a Community Safety Zone.
(Receive for Information)
1— 37 J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation,
submitted correspondence on behalf of the Durham Region Conservation
Authorities, enclosing background materials and initial press coverage from a
press conference held in Toronto on Wednesday, December 6, 2000 to launch the
Conservation Authorities Moraine Coalition.
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1-38 Ian D. Macnab, General Manager /Secretary- Treasurer, Kawartha Conservation,
enclose a copy of proposed 2001 Kawartha Conservation budget for your review.
This document presents programming rationale as well as costing. Prior to the
preparation of the 2001 budget, their Board of Directors reviewed programming
and funding and concluded that Kawartha Conservation has been seriously
underfunded. In order to provide the required level of programming a substantial
increase to the budget is required.
Municipal representatives appointed to our Board of Directors will vote on the
budget and associated municipal levy on February 21, 2001. To ensure that these
representatives are well informed prior to the vote, it is their hope that they can
meet with all of their municipal partners well beforehand to review the budget
document. To this end, they are available to meet and /or make presentation to our
Council on Kawartha Conservation and the 2001 budget.
(Receive for Information)
1-39 E. Richard Lovekin, Kilcolman Farms, submitted correspondence to fully clarify
his position as the owner of the lands on which a special Massey Committee of
the Newcastle and District Historical Society plan to hold an agricultural
historical event. Mr. Lovekin states, it is a non - profit event and is not being paid
any money whatsoever.
Summary of Correspondence - 11 - December 18, 2000
Mr. Lovekin suggests it is analogous to a plowing match event and is his
understanding that no specific occasion permit is required and that the only
requirement would be to comply with any public health arrangements required re:
sanitation.
(Receive for Information)
I — 40 Mrs. Catherine Pickard submitted a letter in which she feels consumers in general
are frustrated and fed up with problems and are forced to accept, but over which
they have no control. Examples:
Why do I have to accept at least four bundles of the very same brochures
and advertising matter, every time a paper is dropped on my driveway?
In fact, why do I have to get all these papers on my driveway anyway?
Why can the Liquor Control Board outlets not accept returns on wine and
liquor bottles? There seems to be no problem with beer bottles.
Why can one not buy envelopes with enough glue on them to seal them?
Junk Mail! We could all get along without it very well.
Plastics! We get an avalanche of plastics in every form imaginable (meat
trays, bubble packaging etc.)
At a real down -to -earth level, why must I pay a staggering $2.29 for a litre
of buttermilk to make my muffins?
Mrs. Pickard would appreciate ;your comments and receive them shortly.
(Receive for Information)
I — 41 City of Prince George sending a reminder of their upcoming Conference
"Communities Taking Action — Strategies for Rural, Remote and Northern
Healthcare ", Prince George, B.C. January 18 — 20, 2001.
(Receive for Information)
I — 42 Beth Benson, Executive Director, Waterfront Regeneration Trust, enclosed a
complimentary copy of the launch on November 28th of a Decade of
Regeneration: Realizing a Vision for Lake Ontario's Waterfront.
Should anyone wish to purchase further copies of the publication, they are
available from their office for a charge of $25.00.
(Receive for Information)
1-43 W. Warren Holmes, Senior Vice President, Canadian Mining Operations
submitted a 1998/1999 Annual Report on the Canadian Industry Program for
Energy Conservation (CIPEC).
Summary of Correspondence -12- December 18, 2000
CIPEC's success is built on the voluntary efforts of Canadian manufacturing and
mining companies. By participating in CIPEC, industry supports Canada's goal
of reducing greenhouse gas emissions to 6 percent below 1990 levels by the
period 2008 -2012.
Their Annual Report shows that Canadian industry has experienced increased
energy efficiency since the beginning of the decade while achieving virtually no
growth in energy - related CO2 emissions for the same period. The results for the
period 1990 -1998 are impressive, with an average annual improvement in energy
intensity of 1.26 percent, which exceeds their annual target of 1 percent.
Additional copies of our 1998/1999 Annual Report are available by contacting
them. CIPEC is proud of industry's voluntary energy efficiency and
environmental achievements and will continue to seek new opportunities for
further successes.
(Receive for Information)
CORRESPONDENCE FOR DIRECTION
D - 1 Arnold Bark, Chairman, Bowmanville Museum Board, regarding the issue of
possible museums amalgamation under one board was once again raised. The
Board Members expressed positive views regarding a discussion with the Town
and Clarice Board to, at least, explore the subject. The Board also expressed
strong views regarding the advertisement for a Curator at the Clarice Museum &
Archives. This advertisement has been widely available on the Internet and the
detail contained in this ad has had a negative impact on the staff of the
Bowmanville Museum. It is felt that the Town, not the Clarice Museum Board, is
responsible for advertising and replacement of any staff member of the Museums.
The current By -law doesn't allow for staff replacement by any board. The Board
feels strongly that the Town should be taking a leadership role in this matter, with
input from the applicable Board as required. As Chair, he would welcome the
opportunity to discuss the matter in detail with the responsible Municipal staff
members.
(Motion for Direction)
D - 2 Acting Commissioners of Council Services and City Clerk, The City of Windsor,
advising Council that the City of Windsor on July 24, 2000, passed the following
resolution:
"WHEREAS the Province of Ontario has downloaded Ontario Works,
land ambulance, social housing, child care and Provincial Offences
programs to the City of Windsor through the Consolidated Municipal
Services Management Agreements;
AND WHEREAS the City of Windsor is responsible for providing staff,
accommodation and studies on how to most effectively implement these
programs;
Summary of Correspondence -13 - December 18, 2000
NOW THEREFORE BE IT RESOLVED that the City of Windsor petition
the Government to reinstate Special Circumstances Funding to cover
transitional and implementation costs for these downloaded services.
Further that a copy of this special resolution be circulated to A.M.O and
all other counties within the Province of Ontario to request that they
petition the Provincial Government in support of this request."
(Motion for Direction)
D - 3 Town of Charlton, advising that the Town of Charlton on September 22, 2000,
passed the following resolution:
"WHEREAS the Province of Ontario has changed the guidelines for water
testing of all water treatment plants for pesticides and PCB's from every
ten years to quarterly and changed "Volatile Organics" from every five
years to four times per year;
AND WHEREAS the Town of Charlton water plant is operated by
Ontario Clean Water Agency who currently test water samples regularly
and have never found any of the above parameters;
AND WHEREAS Towns and Villages in Northern Ontario cannot afford
these costly tests which are seen as expensive and unnecessary -
particularly in Northern Ontario;
THEREFORE, BE IT RESOLVED THAT the Town of Charlton hereby
petitions the Province of Ontario - Ministry of Environment - Honourable
Dan Newman and the Honourable Premier Mike Harris to provide 100%
funding to Northern Ontario Municipalities for the cost of testing
requirements for "Pesticides, PCB's" and "Volatile Organics" or keep the
testing requirements every 10 years and every five years respectively;
AND FURTHER THAT a copy of this motion be forwarded to Member of
Provincial Parliament - Honourable David Ramsay, Timikaming
Municipal Association, and all Municipalities in Ontario for their
support."
(Motion for Direction)
D - 4 Mary Mysyk, CAO /Clerk- Treasurer, Corporation of the Town of Laurentian
Hills, advising Council that the Town of Laurentian Hills on October 11, 2000,
passed the following resolution:
"BE IT RESOLVED THAT the Town of Laurentain Hills request that the
Province of Ontario and the MOE provide a full environmental assessment
and a residential impact study on the use of the Adams mine site as a
waste disposal site and provide this information including the potential
impacts to the Temiskaming /Ottawa River system to other municipalities
and residents surrounding the Adams Mine, and circulate to all
municipalities in Ontario and Pontiac County, Quebec."
(Motion for Direction)
Summary of Correspondence -14- December 18, 2000
D - 5 P.M. Madill, Regional Clerlc, Region of Durham, requesting that Council
nominate persons for the following appointments:
1 Member of the Land Division Committee
2 Members to the Central Lake Ontario Conservation Authority
2 Members to the Ganaraska Region Conservation Authority
1 Member to the Kawartha Region Conservation Authority
Appointments to the Conservation Authorities must be elected officials and for
the Central Lake Ontario Conservation Authority the official must be a Member
of Regional Council.
(Motion for Direction)
D-6 Leigh Facey - Crowther, Principal, Clarke High School, writing regarding their
concern about the only entrance to Clarke High School from Highway #115.
They are constantly having to deal with trucks that park on the shoulder just south
and north of their entrance. The result of this is that staff and students (buses) are
put at considerable risk when they enter and exit the school property. Although it
is posted as "no parking" it is not often enforced and /or the penalty is not
sufficient to change their behaviour. It has been suggested by the school council
that two things could be done to correct what is potentially a very serious
situation:
1. they need regular patrol of this area to discourage parking; and
2. the municipality should consider repainting the shoulder line to produce
exit and entrance lanes into the school.
(Refer to M.T.O. and O.P.P.)
D-7 S. Rush - Jeanes, Principal and D. Potts, School Council Chair, Mother Teresa
Elementary School, requesting assistance in the fund- raising for a new
playground equipment at Mother Teresa Catholic Elementary School in Courtice.
Their students are in need of new equipment for their playground since half of it
was removed at the end of the summer as a result of the new playground
regulations.
(Motion for Direction)
D - 8 Elly Macmaster, Community Relations Coordinator, Big Brothers & Sisters of
Clarington, requesting Council to schedule a flag- raising event for Monday,
February 5th, to promote its annual "Bowl For Millions" campaign, which takes
place from February 5 - 10, 2001.
(Motion for Direction)
Summary of Correspondence -15 - December 18, 2000
D - 9 Sgt. Paul A. Malik, Community Services Coordinator, Community Services Unit,
Durham Regional Police Services, requesting Council to grant permission to erect
approved Neighbourhood Watch signs in the area of Centerfield and Nash Road
in Courtice. This letter is to introduce Council to a group of concerned citizens
who want to get involved in a Neighbourhood Watch. Through persistence,
devotion and hard work, these people have made an honourable effort to form a
Neighbourhood Watch within their community. They have met all criteria as set
out in the Durham Regional Police Service "Neighbourhood Watch Guidelines"
and have received a commitment from their fellow neighbours of a least 75%
participation.
(Motion for Direction)
D - 10 Lynn Morrow, Executive Director, Greater Toronto Services Board, writing to
remind Council of the requirements of the Greater Toronto Services Board Act
1998, regarding the appointment of members to the GTSB. Pursuant to Section
4(a) of the Greater Toronto Services Board Act, 1998, mayors of area
municipalities are members of the Greater Toronto Services Board without any
action being required on the part of council. However, council may appoint
alternates for board members and when doing so, council must comply with
Section 9 of the Act. A new chair for the GTSB and a new chair for the board of
GO Transit will be elected at the inaugural meeting of the GTSB on
January 12, 2001.
(Motion for Direction)
D - 11 Cathy Stokes, Resource Development Coordinator, Alzheimer Society Durham,
requesting that Council proclaim the month of January "Alzheimer Awareness
Month ". Sunday, January 7, 2001, Alzheimer Society of Durham Region will
kick off its Alzheimer Awareness Month activities by hosting its 2nd annual Walk
for Memories, a fundraiser in support for research into the cause and cure of
Alzheimer Disease. They would be honoured if Council would j oin them at
Cullen Gardens and contribute to the success of their second walk -a -thon
fundraiser. Alzheimer Disease affects more than 3,800 people in Durham Region.
If fact, Durham Region is the 3rd largest region in the province for people with
dementia. That number is expected to more than triple in the next 20 years.
These is an urgent need to raise awareness and an understanding of this disease
and related dementia among Durham's residents and to encourage their role in
finding a cure for dementia disorders.
(Motion to Proclaim)
D — 12 Gabrielle Worsley on behalf of Newcastle Community Hall Board is requesting
that a withdrawal be made from the Montague Trust Fund in the amount of
$3,200.00. The Board has decided to use this money to pay for flood lighting at
the front of the hall.
(Motion to refer correspondence to
Fred Horvath, Operations Manager)
Summary of Correspondence - 16 - December 18, 2000
D — 13 Sally Barrie, Administrator, Durham Region Community Care Association
requesting the Municipality of Clarington declare its support for the International
Year of Volunteers (IYV 2001) through an official proclamation. This special
recognition by Council would recognize and celebrate the impact those volunteer
efforts have made throughout our local community.
(Motion to Proclaim)
D — 14 Association of Municipalities of Ontario, (AMO) encloses their membership
invoice for 2001. Renewal is critical for you to continue receiving the many
benefits of membership including the important advocacy initiatives on key issues
that affect Ontario municipalities.
(Motion for Direction)
D — 15 Mr. & Mrs. Robert Cochrane present a petition from the residents of Lownie
Court in the Municipality of Clarington regarding the issue of sidewalks being
placed on their court. As a home owner on a court, they do not feel that they
should be subject to excess pedestrial traffic. This is one main reason people
choose to buy on a court. They were told there would be no sidewalk and also
were shown plans by the builder showing no sidewalk on their court. There are
two (2) other routes people can take to access either the school or a main
throughfare (Mearns Ave.) They would like Council to consider this as a formal
application (petition) to have this brought to Council's attention as soon as
possible.
(Motion for Direction)
D — 16 Debi A. Bentley, Deputy Clerk, Durham Region is requesting nominations from
the Municipality of Clarington for appointment to the membership of the D -EAC
(Durham Environmental Advisory Committee). On October 18, 2000, Regional
Council adopted a resolution to establish the Durham Environmental Advisory
Committee in accordance with the approved terms of reference.
(Motion for Direction)
D — 17 Janet Beckett, City Clerk, City of Port Colborne, at their Council meeting of
November 6' 2000, adopted the following resolution to enact Remembrance Day
as a statutory holiday throughout Canada. Your consideration and support would
be appreciated.
"THAT WHEREAS Remembrance Day provides an opportunity for all
Canadians to pause and reflect on the many sactifices that our fellow
Canadians gave during times of war.
THAT WHEREAS the freedom and safety that we nourish today is the
outcome of the efforts of the so many service men and women who gave
of their lives, as well as the suffering in which their families have had to
endure ever since.
Summary of Correspondence -17- December 18, 2000
THAT WHEREAS we must never forget to remember those whom paid
the ultimate sactifice with their lives, as well as, the many more who were
wounded in the protection of our freedoms and love of their country.
THAT WHEREAS we must continue to emphasize the importance of this
day as a day of reflection, especially to our youth, whom we expect to
carry on this day of remembrance well into the future.
NOW THEREFORE, be it resolved that the Council of the Corporation of
the City of Port Colborne encourage the Provincial and Federal
Governments to enact this day as a statutory holiday throughout the
country.
THAT all municipalities be circulated this motion for their support."
(Motion for Direction)
D — 18 Arnold G. Bark, Chairman, Bowmanville Museum Board would like to request
that you rescind By -law #79 -67, Section 3.c) which reads:
The Members of the Board, who are not Members of Council, shall hold
office for a term of three years and may be re- appointed to three
consecutive terms at which time they must retire for at least one term to be
eligible for re- appointment to the Board.
and that it read:
The Members of the Board, who are not Members of Council, shall hold
office for a term of three years.
(Motion for Direction)
D — 19 Rick Johnson, Chairman,Central Lake Ontario Conservation Authority regarding
information on the Ontario Agreement for Great Lakes Water Quality
(Motion for Direction)
D — 20 Paul Young, stating various concerns regarding the vote -by -mail process
(Refer to Municipal Clerk)
SUMMARY OF BY -LAWS
DECEMBER 18, 2000
BY -LAWS
2000 -206 being a by -law to designate a certain portion of Registered Plans
40M -1820 and 40M -2000 as not being subject to Part Lot Control
(Item #5 of Report #1)
2000 -207 being a by -law to establish a Reserve Fund for Fire Equipment and to
Repeal By -law 93 -208 (Item #16 of Report #1)
2000 -208 being a by -law to establish a Reserve Fund for Public Works Equipment
to Repeal By -law 83 -46 (Item #16 of Report #1)
2000 -209 being a by -law to establish a Reserve Fund for Animal Control and
to Repeal By -law 89 -156 (Item #16 of Report #1)
2000 -210 being a by -law to establish a Reserve Fund for Computer Equipment
to Repeal By -law 88 -4 (Item #16 of Report #1)
2000 -211 being a by -law to lay out and establish certain lands and premises
within the Municipality of Clarington as public highway
(Item #17 of Report #1)
2000 -212 being a by -law to repeal By -law 2000 -171 being a by -law to amend
By -law 84 -63, the Comprehensive By -law for the Corporation of
Municipality of Clarington (original erroneousley approved)
2000 -213 being a by -law to amend By -law 84 -63, the Comprehensive Zoning
By -law for the Corporation of the former Town of Newcastle
(approved June 26, 2000)
2000 -214 being a by -law to authorize the execution of a Quit Claim Deed between
Andrew Glenn Johnson and the Municipality of Clarington
(Report #4)
MUNICIPALITY OF CLARINGTON
COUNCIL MEETING
DECEMBER 18, 2000 - 7:00 P.M.
FILE
MUNICIPALITY OF
laringfan
ONTARIO
DATE: DECEMBER 18, 2000
PLACE: COUNCIL CHAMBERS
TIME: 7:00 P.M.
PRAYERS
ROLL CALL
DISCLOSURES OF PECUNIARY INTEREST
MINUTES OF PREVIOUS MEETING
Minutes of a meeting of Council held on October 16, 2000
Minutes of a Special Meeting of Council held on October 25, 2000
Minutes of Inaugural Meeting of Council held on December 4, 2000
PRESENTATION
Adrian Foster, Clarington Board of Trade, P.O. Box 434, Bowmanville
L I C 3Z2 — Annual Update
DELEGATIONS
1. Chad Van De Walker, 2424 Shirley Road, Port Perry, 1,91, 1B3
Confidential Report CD -60-00
2. Ann Dreslinski, Orono Town Hall Board — Renovations to Building
3. Rick Morrison, President, Bowmanville Newcastle Baseball Association
- Storage
4. Alex Artuchov, 789 Don Mills Road, Suite 500, Don Mills, M3C 1T5
- Tax Arears and Extensions
Linda Gasser, F.O. Box 399, Orono, LOB I MO — Municipal Election/
Re-count Request
6. Willie Woo, 20 Foster Creek Drive, Newcastle, LIB 1G2 — Municipal
Election/Re-count Request
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
60 TEMPERANCE STREET • BOWMANVILLE • ONTARIO • LIC 3A6 . (905) 623-3379 . FAX 623-4169
WEBSITE: www.munici0alily.clarmglon.on.ca aecmuo...
Council Agenda - 2 - December 18. 2000
COMMUNICATIONS
Receive for Information
I- 1 Minutes of the Newcastle Community Hall Board dated September 18, 2000
I - 2 Minutes of the Clarington Traffic Management Committee dated
September 14, 2000 and October 19, 2000
I - 3 Kellie McDonell - Petition - Adams Mine in Kirkland Lake
I - 4 P.M. Madill, Regional Clerk, Region of Durham - Greater Toronto Services
Board
I - 5 Minutes of the Bowmanville Museum Board dated September 13, 2000
I - 6 Emil Kolb, Regional Chair and Chief Executive Officer, The Regional
Municipality of Peel - Ontario Drinking Water Objectives
I - 7 Minutes of the Local Architectural Conservation Advisory Committee dated
April 12, 2000
I - 8 Jeff Brooks, Corresponding Secretary, Local Architectural Conservation Advisory
Committee - Addition to the Orono Town Hall
I - 9 Cythia Mearns, Library Director, Clarington Public Library - 1999 Audited
Statement from Deloitte & Touche
I - 10 Hazel Crago, Board Secretary, Newcastle United Church - Emily Street Sidewalk
1- 11 City of Lachine, Chair, Standing Committee on Environmental Issues, Federation
of Canadian Municipalities - Sustainable Communities Congress
1-12 Y. Davies, City Clerk, City of Toronto - "Air Quality and Ontario Power
Generation's Announcement"
1- 13 Roger Anderson, Regional Chair, Regional Municipality of Durham - Funding of
Capital Expansion at Six Durham Hospitals
1- 14 Ann Mulvale, President, Association of Municipalities of Ontario - Municipal
Awareness Task Force
I - 15 Minutes of the Bowmanville Museum Board dated October 11, 2000
I - 16 City Clerk, City of Toronto - "City of Toronto's Response to `Review of the
GTSB - Phase 1 Report, Addressing GTA -wide Challenges"
Council Agenda -3 - December 18, 2000
I - 17 Bernard Richard, Canadian Nuclear Safety Commission, Ontario Power
Generation - Pickering A Nuclear Reactors
I - 18 Ontario Power Generation - Nuclear Report Card, Darlington Nuclear for the
Month of September, 2000
1-19 Minutes of the Newcastle Community Hall Board dated October 16, 2000
1-20 Minutes of the Local Architectural Conservation Advisory Committee dated
October 11, 2000
1-21 James M. Flaherty, Attorney General, Minister Responsible for Native Affairs -
Safe Streets Act, 1999
1-22 L.T. Hall, Chair, Ganaraska Region Conservation Authority — 2001 Preliminary
Budgets
1-23 Green Streets Canada -Green Streets Canada Competition
1-24 Rural Ontario Municipal Association and Ontario Good Roads Association - 2001
ROMA/OGRA combined Conference
1-25 Earl Dusek, VP and General Manager GTA -East, Rogers Cable - Increasing
Cable Rates in 2001
1-26 Former Mayor Diane S. Hamre — Thank you card
1-27 Canadian Nuclear Safety Commission - SLOWPOKE -2 Reactor
1-28 Minutes of the Central Lake Ontario Conservation Authority dated November 21,
2000
1-29 John Jackson, Coordinator, Citizens' Network on Waste Management - Waste
Diversion Organization's Report to the Minister of the Environment
1-30 Association of Municipalities of Ontario - Bill 140
1-31 John R. O'Toole, MPP, Durham - Property Assessment Notice
1-32 Ministry of Consumer and Commercial Relations — Retail closings over the
Holiday season
1-33 Minutes of Blue Circle Cement Community Relations Committee Meeting of
Monday, May 29, 2000 and Monday, October 2, 2000
Council Agenda - 4 - December 18, 2000
1-34 Bowmanville Museum Curator's Report, November, 2000 and Bowmanville
Museum Board Meeting Minutes for November 8, 2000
1-35 Valleys 2000 (Bowmanville Inc.) — Notes of Meeting held on October 20, 2000
1-36 Durham Regional Police — Special Traffic Enforcement Initiative in Whitby
1-37 J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation
- Conservation Authorities Moraine Coalition
1-38 Ian D. Macnab, General Manager/Secretary-Treasurer, Kawartha Conservation
- 2001 Kawartha Conservation Budget
1-39 E. Richard Lovekin, Kilcolman Farms — Newcastle and District Historical
Society Event
1-40 Mrs. Catherine Pickard — Frustrated Consumer
1-41 Judy Dix, Assistant to Mayor Colin Kinsley, City of Prince George — National
Health Summit — Prince George, B.C. January 18 — 20, 2001
1-42 Beth Benson, Executive Director, Waterfront Regeration Trust — A Decade of
Regeneration: Realizing a Vision for Lake Ontario's Waterfront
1-43 W. Warren Holmes, Senior Vice President, Canadian Mining Operations —
Annual Report of the Canadian Industry Program for Energy Conservation
(CIPEC)
Receive for Direction
D - 1 Arnold Bark, Chairman, Bowmanville Museum Board - Museums Amalgamation
And Personnel
D-2 Acting Commissioners of Council Services and City Clerk, The City of Windsor -
Consolidated Municipal Services Management Agreements
D-3 Town of Charlton - Guidelines for Water Testing
D-4 Mary Mysyk, CAO/Clerk-Treasurer, Corporation of the Town of Laurentian Hills
- Adams Mine
D - 5 P.M. Madill, Regional Clerk, Region of Durham - Request to Nominate Persons
for the Land Division Committee, Central Lake Ontario Conservation Authority,
Ganaraska Region Conservation Authority and Kawartha Region Conservation
Authority
Council Agenda -5 - December 18, 2000
D-6 Leigh Facey -Crowther, Principal, Clarke High School - Parking Issue
D-7 S. Rush-Jeanes, Principal and D. Potts, School Council Chair, Mother Teresa
Elementary School - Financial Assistance
D - 8 Elly Macmaster, Community Relations Coordinator, Big Brothers & Sisters of
Clarington - "Bowl For Millions"
D-9 Sgt. Paul A. Malik, Community Services Coordinator, Community Services Unit,
Durham Regional Police Services - Neighbourhood Watch
D- 10 Lynn Morrow, Executive Director, Greater Toronto Services Board - Greater
Toronto Services Board Act 1998 re: Appointment of Members to the GTSB
D - 11 Cathy Stokes, Resource Development Coordinator, Alzheimer Society Durham -
Request to Proclaim the Month of January "Alzheimer Awareness Month"
D — 12 Gabrielle Worsley, Newcastle Community Hall Board Co-ordinator, - flood
lighting
D — 13 Sally Barrie, Administrator, Durham Region Community Care Association -
Official proclamation for IYV (International Year of Volunteers)
D — 14 Ann Mulvale, President, Association of Municipalities of Ontario - membership
invoice for 2001 for renewal
D — 15 Mr. & Mrs. Robert Cochrane, 92 Lownie Court, Bowmanville, LIC 8E 1, -
petition re: sidewalks
D — 16 Debi, A. Bentley, Deputy Clerk, Durham Region — Selection of the Durham
Environmental Advisory Committee (applications distributed confidentially)
D — 17 Janet Beckett, City Clerk, City of Port Colborne — enact Remembrance Day as a
Statutory Holiday
D — 18 Arnold G. Bark, Chairman, Bowmanville Museum Board — By-law #79-67
D — 19 Central Lake Ontario Conservation Authority Renewal of Canada Ontario
Agreement
D — 20 Paul Young, - Concerns regarding Vote -by -Mail
MOTION
NOTICE OF MOTION
Council Agenda - 6 - December 18, 2000
REPORTS
General Purpose and Administration Committee Report of December 11, 2000
2. Report WD -51-00 - Orono Town Hall Expansion
Confidential Report CD -60-00 - Personnel Matter
4. Report CD -61-00 — Quit Claim Deed — Andrew Glenn Johnson
UNFINISHED BUSINESS
BY-LAWS
OTHER BUSINESS
13Y -LAW TO APPROVE ALL ACTIONS OF COUNCIL
ADJOURNMENT
Council Minutes
MUNICIPALITY OF CLARINGTON
Minutes of a regular meeting of Council
held on Monday, October 16, 2000, at
7:00 p.m., in the Council Chambers
PRAYER Councillor Schell led the meeting in prayer.
ROLL CALL
Present Were: Mayor D. Hamre
Councillor J. Mutton
Councillor M. Novak
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Councillor T. Young
Also Present: Chief Administrative Officer, F. Wu
Director, Community Services, J. Caruana
Director, Planning and Development, D. Crome
Solicitor, D. Hefferon
Treasurer, M. Marano
Director, Public Works, S. Vokes
Fire Chief, M. Creighton
Confidential Secretary to the Clerk, H. Jones
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
PRESENTATION
October 16, 2000
Councillor Trim indicated that he would be stating a pecuniary interest
with respect to Correspondence Item I — 10.
Mayor Hamre presented the die of Clarington Millennium Coin to the
Municipal Clerk for safe keeping.
Council Minutes
2- October 16, 2000
MINUTES OF PREVIOUS MEETING
PUBLIC MEETINGS
Resolution #C-528-00
Moved by Councillor Trim, seconded by Councillor Schell
THAT the minutes of a regular meeting of Council held on
September 25, 2000, be approved.
"CARRIED"
A public meeting is being held for the purpose of:
(a) passing a by-law to declare a portion of Elephant Hill Park,
more particularly described as Part Block 93, Plan
lOM-830, to be surplus property of the Municipality; and
(b) passing a by-law to permit the sale and transfer of this
portion of Elephant Hill Park to Daniel Neale Mclean in
exchange for a portion of Block 17 within proposed plan of
subdivision 18T-92022.
No one was in attendance to address this issue.
2. A public meeting is being held for the purpose of passing a by-law
to stop up and close part of the road known as Old Kingston Road
being the intersection of Old Kingston Road and Prestonvale Road
in Concession 2, Lot 33, former Township of Darlington,
Municipality of Clarington in the regional Municipality of
Durham.
No one was in attendance to address this issue.
3. A public meeting is being held for the purpose of pas!;ing a by-law
to stop -up and close and authorize the conveyance of part of the
unopened road allowance between Concessions 1 and 2 in Lot 1, in
the former Township of Clarke, now in the Municipality of
Clarington, in the Regional Municipality of Durham.
Council Minutes -3 - October 16, 2000
PUBLIC MEETINGS
No one was in attendance to address this issue.
4. A public meeting is being held for the purpose of passing a by-law
to stop up and close and authorize the conveyance of part of the
unopened road allowance known as Hunt Street in Part of Lot 11,
Broken Front Concession, former Town of Bowmanville, now in
the Municipality of Clarington, Regional Municipality of Durham.
No one was in attendance to address this issue.
5. A public meeting is being held for the purpose of:
(a) passing a by-law to declare the Municipality's interest in
the portion of Church Street (unopened) shown as part of
Part 14 on Plan 40R-14915 to be surplus; and
(b) passing a by-law to authorize the Mayor and Clerk on
behalf of the Municipality to execute an agreement with
1138337 Ontario Inc. ("1138337") to sell the
Municipality's interest in the part of Church Street
(unopened) referred to in a) by exchanging it for lands
owned by 1138337, which comprise Gold Street
(unopened) Silver Street (unopened), both as shown as part
of Part 13 on Plan 40R-14915 and the realignment area of
Mill Street shown as Parts 1, 2 and 3 on Plan IOR-2412
No one was in attendance to address this issue.
Council Minutes - 4 - October 16, 2000
PRESENTATIONS
Tom Flood. Co -Chair, Ontario Summer Games Organizing Committee,
c/o Town of Ajax, Recreation Services, 65 Hardwood Avenue, Ajax,
LIS 2119 - Ontario Summer Games 2000, advised Council that
appropriate three years ago the Committee embarked on a joint venture
bid to be the host for the Ontario Summer Games. He wanted to thank the
Mayor, Members of Council and the staff of the Municipality of
Clarington for all their support and efforts. Mr. Flood presented an
Ontario Summer Games plaque to Mayor Harare.
Russ Powell, Chief Administrative Officer along with staff of the Central
Lake Ontario Conservation Authority, 100 Whiting Avenue, Oshawa,
LIH 3T3 - presented the Bowmanville/Soper CreekWatershed Aquatic
Resources Management Plan to Council The presentation provided details
on the following:
• Vegetation communities
• Groundwater features
• Biological water quality site locations
• thermal classification of aquatic habitat assessment sites
• salmonid distribution in relation to branches and barriers
• water quality unimpaired
• coldwater to coolwater throughout
• Policy, planning and land acquisition
• Restorative projects and stewardship
• Fish communities' future management
• Research and ongoing monitoring
• Implementation strategy
• Must have a licence to draw water from lakes and streams
• Template for other watersheds
Overall, the Bowmanville/Soper Creek Watershed is in excellent health.
Helen Schmid, 62 Church Street, Orono, LOB 1M0, was called forward
while Mayor Hamre reaa a letter from Allan Gotieb, Chairman of the
Ontario Heritage Foundation along with a letter from Helen MacDonald
nominating Mrs. Schmid for the Heritage Community Recognition
Program. Mayor Hance presented Helen Schmid with a Certificate of
Achievement and pin from tl:e Heritage Community Recognition
Program. 2000.
Council Minutes - 5 - October 16, 2000
DELEGATIONS
David Ashcroft, 63 Cedar Crest Beach Road, Bowmanville, LIC 3K3,
addressed Council with respect to Addendum No. 2 to Report PD -072-00.
Mr. Ashcroft highlighted the following three concerns:
• Home ownership in the Municipality of Clarington
• Beach front residents are feeling threatened by the Land
t Acquisition Strategy
• Financially strapped home owners have found serious problems
with their houses ie. leaky basements
Mr. Ashcroft thanked Members of Council and especially Mayor Hamre
for her tremendous efforts dwina her years of public service.
Kathy Bradford addressed Council on behalf of Christine Brown Reid,
49 West Beach Road, Bowmanville, LIC 3K3, and stated that she
appreciated staff withdrawing certain statements in the Land Acquisition
Strategy but still feels frustrated. Ms. Bradford stated that there is enough
non-residential property to create park lands in the municipality.
Pat Pingle, 54 West Beach Road, Bowmanville, LIC 3K3, advised prior to
the meeting that she would not be in attendance.
Susan Eilbeck, 55 West Beach Road, Bowmanville, LIC 3K3, advised
prior to the meeting that she would not be in attendance.
Mr. and Mrs. Crago, 255 Osboume Road, Courtice, LIE 2R3, addressed
Council on behalf of the property owners south of the 401, Lots 25 to 28
with respect to Addendum No. 2 to Report PD -072-00. She stated that
they are very confused and they would like to know if the acquisition for
the sewer plant has anything to do with the acquisition of property for the
Waterfront Trail. Mrs. Crago stated there has been faults in the various
correspondence received from the municipality. For example, when they
received their papers, staff stated that the property has no access to
maintained roads which is not true, therefore, their property has been
under assessed.
Joe Dasilza, 23 West Beach Road, Bowmanville, LIC 3K3, advised prior
to the meeting that he would not be in attendance.
Council Minutes - 6 - October 16, 2000
DELEGATIONS
Lynda MacGregor, 40 Boulton Street, Newcastle, LIB 1L9, advised prior
to the meeting that she will not be in attendance.
Julius DeRuyter, 227 Bridgeland Avenue, Toronto, M6A 1Y7, addressed
Council with respect to Report PD -087-00 on behalf of the applicant. He
highlighted some of the positive aspects of the application. Mr. DeRuyter
stated that a number of changes have been made to satisfy residents and
that the application has been approved by Committee and should therefore
be approved by Council.
Harvey Thompson, 4720 Concession Road 6, R.R. #1, Newtonville,
LOA 1JO was unable to attend the Council meeting, however, his
correspondence with respect to Report ADMIN -23-2000 was read into the
record. Mr. Thompson thanked this and past Councils for all the support
the citizens of Clarington have received in their fight to make the Port
Granby Waste Site a saver place to store low-level radioactive waste and
requested support of the recommendations contained within the staff
report.
Randy Henry, 2 Rothean Drive, Whitby, LIP 1L5, appeared before
Council to answer any questions with respect to Report PD -097-00 (Item
#7 of Report #1).
Ron Hooper, Chair, Bowmanville Business Improvement Association,
P.O. Box 365, Bowmanville. LIC 31-1, addressed Council seeking
approval, in principle, for a conceptual architectural proposal for the
downtown parking lot and requested for the drawing to be displayed in the
foyer of the Municipal Administrative Centre. Mr. Hooper thanked the
Mayor, Council and staff for the many years of hard work.
Representatives of the Orono Town Hall Board, advised prior to the
meeting that they would not be in attendance.
Representatives of the Kendal Community Association, advised prior to
the meeting that they would not be in attendance.
Vaden Earle, 1748 Baseline Road West, Unit 200-C, Courtice, LIE 2T1,
addressed Council requesting the release of a land freeze for a temporary
turning circle on a property located on Wabokish Court in Courtice. Mr.
Earle is interested in building a house on this property and has stated that
he would give up his rights to the property.
Council Minutes - 7 - October 16, 2000
DELEGATIONS
Tony Collier, 85 Bridges Drive, Newcastle, LIB 1L9, addressed Council
stating that he is very frustrated with the serious problems he is having
with the new home he bought in the Village of Newcastle. Mr. Collier's
house has very serious safety and health concerns. Numerous times the
developer has attempted to fix his foundation and now his basement looks
like a war zone. Several of the houses in the subdivision have foundation
problems, cracked footings etc. Mr. Collier has filed a claim with the New
Home Builders Association. He has revealed that there were several
building codes infractions.
Tracy Ignagni, 31 Granville Crescent, Bowmanville, LIC 4L7,
Carol Halminen appeared on behalf of her daughter with respect to Report
CD -55-00. Ms. Halminen stated that her daughter's dog has gotten out of
their fenced property twice and, on the occasion in question, did attack
another do-. Ms. Halminen told Council, however, that the dog is well
supervised at all times and is usually a very well behaved dog that likes to
play with other animals. She requested that Council overturn the vicious
dog declaration.
Resolution #C-529-00
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT Council recess for l5 minutes.
"CARRIED"
The meeting reconvened at 9:10 p.m.
COMMUNICATIONS
Resolution #C-530-00
Moved by Councillor Rowe, seconded by Councillor Young
THAT the communications to be received for information be approved
with the exception of Items I - 10 and I - 18.
"CARRIED"
Council Minutes - 8 - October 16, 2000
COMMUNICATIONS
I — 1 P.M. Madill, Regional Clerk, Region of Durham, advising that the Finance
C10.MO and Administration Committee of the Region of Durham on
September 20, 2000, passed the following resolution regarding Economic
Development and Tourism Department Summary of Activities for the
period of January to June 2000:
"a) THAT Report #2000-A-57 of the Commissioner of
Economic Development and Tourism be received for
information; and
b) THAT Report #2000-A-57 be forwarded to the area
municipalities."
(Received for Information)
1-2
The Greater Toronto Services Board forwarding GTSB Highlights - a
AOLGR
publication distributed for the information of the media and public
following each GTSB board meeting.
(Received for Information)
I - 3
Regional Councillor Larry O'Connor, Chair, Health and Social Services
C10.MO
Committee, Region of Durham, introducing to Council the Durham
Region's Children Charter. The purpose of the Charter is to incorporate
the spirit and substance of the United Nations Convention on the Rights of
the Child, and to serve as a benchmark by which to assess, in a local
context, Canada's implementation of the Convention. Approved by
Durham Regional Council in April 2000, Durham Region's Children
Charter was created to maintain public focus on the promises Canada
made when adopting the Convention and when it vowed to end child
poverty.
(Received for Information)
I - 4
P.M. Madill, Regional Clerk, Region of Durham, providing a certified
CO2.BY
copy of By-law #53-2000 being a by-law to establish a fixed date as of
which to calculate the cap and clawback for 2000.
(Received for Information)
1- 5
Johanne Curodeau, Manager, Ministerial Correspondence Unit,
LI LGE
Department of Justice Canada, providing Council with a copy of the
Minister's response to the City of Niagara Falls regarding the Young
Offenders Act.
(Received for Information)
Council Minutes - 9 - October 16, 2000
COMMUNICATIONS
1-6 Ontario Power Generation, providing Council with the Nuclear Report
E05.GE Card of all the sites for July 2000.
(Received for Information)
1-7 The Learning Partnership, advising Council that Wednesday,
M02.GE November 1, 2000, is Take Our Kids to Work day. The key program
goals are as follows:
• Involve the family, the school and workplaces in helping enhance
Grade 9 students' understanding of individual jobs in the context
of a working community:
• Help students make the link between their education and their
futures;
• Allow students to be -in an exploration of what they themselves
enjoy doing;
• Emphasize the increased importance of continuous life-long
teaming in pursuing career opportunities; and
• Foster understanding and co-operation between education and the
community to achieve shared goals.
(Received for Information)
1 - 8
Steve Jacobs, Senior Project Manager, URS Cole, Sherman & Associates
TO8,GE
Limited, advising Council the Ontario Ministry of Transportation has
retailed Cole, Sherman Consulting Engineers to undertake a Planning and
Preliminary Design Study to examine the future transportation needs on
Highway 35.
(Received for Information)
1 - 9
Joseph P. Dion, Director, Policy and Public Affairs, Federation of
AOLFE
Canadian Municipalities, inviting members to submit resolutions of
national municipal interest for debate at the December 6 - 9, 2000,
meeting of the FCM National Board of Directors. FCM will take a stand
only on issues that are clearly of national municipal interest and which fall
within the jurisdiction of the federal government. Indirect municipal
issues and local/regional issues will not be supported by major research
and lobbying activity, unless otherwise directed by the Annual Conference
or by FCM's National Board of Directors. Resolutions must be received
by FCM no later than midnight on November 6, 2000.
(Received for Information)
I - 11
Minutes of the Local Architectural Conservation Advisory Committee
C06.1_0
dated September 19, 2000.
(Received for Information)
Council Minutes -10- October 16, 2000
COMMUNICATIONS
I - 12 Ontario Power Generation, Nuclear Report Card for Darlington Nuclear
E05.GE Site for the month of August, 2000.
(Received for Information)
1- 13 Ramona Kaptyn, Executive Director, National Kids' Day/The Smile Trust,
M02.GE thanking Council for proclaiming June 10, 2000, as the 3rd Annual
National Kids' Day. They look forward to the Municipality of Clarington
supporting National Kids' Day again in the 2001. National Kids' Day
celebrates and educates children. It tells them the special place they hold
in our lives, in our hearts, and in our society, and it seeks their counsel. It
is also a day for governments, organizations, corporations, retailers,
individuals, families, and even kids, to raise money for our Canadian
children in need.
(Received for Information)
1- 14 Power Budd, advising Council of the grandfathering of the transfer tax
LI LGE exemption. On September 29, 2000, the Ministry of Finance published
Ontario Regulation 524/00, which, in effect, grandfathers the transfer tax
exemption applicable to certain transfers of property described in the
Electricitv Act, 1998. The Electriciry Act, 1998 requires the payment of
transfer tax by municipalities or municipal electricity utilities (MEUs) that
intend to transfer any interest in property used in connection with
generating, transmitting, distributing or retailing electricity. The Act
provides for two exemptions from the transfer tax:
(i) if the transfer is to another MEU; or
(ii) if the transfer is to an Ontario Hydro successor corporation.
Ontario Regulation 524/00 provides relief to municipalities that are
currently working out the details of their mergers, amalgamations or sales,
by allowing these transactions to remain transfer tax exempt provided that
the written agreement to make the transfer is complete and the MAAD
application is submitted to the Board before November 7, 2000.
(Received for Information)
Council Minutes - 11 - October 16, 2000
COMMUNICATIONS
1- 15
Tony Clement, Minister. Ministry of Municipal Affairs and Housing,
A03.GE
announcing the launch of the new Ontario Learning Opportunities
Calendar (OLOC) Web site. The OLOC Web site is a free on-line
resource for municipalities that lists a wide variety of events, training and
information sessions, workshops and conferences offered by the provincial
government, municipal associations and other training providers. The
OLOC Web site is the result of a partnership between the Ministry of
Municipal Affairs and Housing and a consortium of 12 municipal
associations which are part of the Provincial -Municipal Learning
Network.
(Received for Information)
1- 16
David Anderson, Minister of the Environment, updating Council on Bill
LI LGE
C-33, the Species at Risk Act (SARA). Under the Accord, the provinces
agreed to provide protection for all listed threatened and endangered
species. The Accord was further endorsed by the provincial Premiers at
their meeting in August. Provinces have taken further steps to protect
species since the introduction of SARA, and a number have increased
funding for their species at risk initiatives. Under the Accord, Ministers
agree to co-ordinate species protection activities through a new Canadian
Endangered Species Conservation Council (CESCC).
(Received for Information)
1- 17
C10.M0
P.M. Madill, Regional Clerk, Region of Durham, advising the Honourable
Tony Clement. Minister of Municipal Affairs and Housing, that the
Region of Durham on October 4, 2000, endorsed the following resolution
of the City of Pickering:
"WHEREAS the ability to ask residents questions through a
referendum process is critical to grass roots, direct democracy; and
WHEREAS the Province of Ontario through its legislation the
`Direct Democracy Through Municipal Referendums Act, 2000'
proclaimed to encourage local democracy through the creation of
binding referendum questions that have uniform criteria; and
WHEREAS municipalities are entities of the Province Municipal
Act and as such, every municipal issue could be perceived as
having a provincial interest; and
WHEREAS the Province of Ontario is systematically disallowing
referendum questions on the basis that they have a Provincial
interest in the issues being brought forward; and
Council Minutes - 12- October 16, 2000
COMMUNICATIONS
WHEREAS the Act has created impossible criteria for referendum
results to be recognized; and
WHEREAS referendum questions are the most effective way for
residents to express their views on local issues; and
WHEREAS Pickering has utilized referendum questions in the past
to gauge public opinion on issues such as an environmental review
of the Pickering Nuclear Generating Station, casinos and
Provincial downloading;
NOW THEREFORE the Council of the Corporation of the City of
Pickering hereby expresses to the Province of Ontario its firm
belief that the Direct Democracy Through Municipal Referendum
Act, 2000 is depriving the municipality of its democratic right to
ask important questions to its public on issues that will greatly
impact the future of Pickering; and
THAT the Corporation of the City of Pickering formally request,
through a letter drafted by the Clerk, that the legislation be
repealed as it is undermining local democracy and failing in its
stated goals to promote local participation in the municipal
political process; and
THAT the Corporation of the City of Pickering request that the
Association of Municipalities of Ontario (AMO) act on behalf of
local municipalities in calling for the Act to be repealed; and
THAT municipalities in Ontario be encouraged to pass similar
motions calling for the Act to be repealed; and
THAT this motion be distributed to:
t. The Honourable Tony Clement, Minister of Municipal
Affairs
2. The Honourable Janet Ecker, M.P.P. Pickering -Ajax -
Uxbridge
3. The Association of Municipalities of Ontaric
4. Roger Anderson, Chair, Durham Regional Council
5. His Worship, Steven Parish, Mayor of the Town of Ajax
6. Area Chairs and Mayors of Municipalities in Ontario."
(Received for Information)
Council Minutes - 13- October 16, 2000
COMMUNICATIONS
1- 19 Minutes of the Samuel Wilmot Nature Area Management Advisory
C06.SA Committee dated May 16 and July 4, 2000.
(Received for Information)
Councillor Trim stated a pecuniary interested with respect to
Correspondence Item I - 10; vacated his chair and refrained from
j discussion on this subject matter. Councillor Trim is employed by
Goodyear Canada, who is referenced in the Correspondence.
1- 10 Minutes of the Valleys 2000 (Bowmanville) Inc. dated
C06.VA September 12, 2000.
Resolution #C-531-00
Moved by Councillor Rowe, seconded by Councillor Young
THAT Correspondence Item I — 10 be received for information.
"CARRIED"
I- l8 Tony Clement, Minister of Municipal Affairs and Housing, introducing to
AO1.MI Council a new initiative designed to enhance local service delivery and
strengthen government accountability to taxpayers. This new initiative is
called the Municipal Performance Measurement Program. Starting with
2000 data, municipalities will begin to collect data that can be used to
measure performances in nine core service areas, including waste
management, roads and water services. Municipalities will then submit
this data to the province through a revised financial information return,
which will be available on the Internet. Municipalities will be required to
report performance results to their taxpayers in 2001. The province will
compile the data from all municipalities and produce a summary of results.
This program will allow municipalities to compare their costs, both
intemally, year to year, and in relation to other jurisdictions. It can also
become a forum for highlighting successes and for sharing a wealth of
knowledge, recognizing that somewhere in Ontario a local government has
found a more efficient, more effective way to deliver a similar service.
Resolution #C-532-00
Moved by Councillor Rowe, seconded by Councillor Young
THAT COITespondence Item 1- 18 be received for information.
"CARRIED"
Council Minutes - 14- October 16, 2000
COMMUNICATIONS
Resolution #C-533-00
Moved by Councillor Mutton, seconded by Councillor Schell
THAT the Correspondence Items be approved as per the agenda with the
exception of Items D - 2, and D - 7 to D - 10, inclusive.
"CARRIED"
D - l Barbara and Richard Howe, advising Council of their concerns regarding
Report PD -078-00. Their immediate concern deals with the proposed
construction of a bridge over Foster Creek to make a collector road joining
Grady Drive to the subdivision. It was their understanding that the
developer would rather not construct a bridge there. They strongly object
to the bridge construction. It would cause denser traffic flow, spoil the
natural environment of the creek area and the peaceful atmosphere which
they now enjoy. When they built their home three years ago they chose
this area as a quiet street for their retirement years. It distresses them to
contemplate the results of a bridge on Grady Drive.
(Correspondence referred to the
Director of Planning and Development)
D-3 Wendy Johansen, on behalf of the Durham Down Syndrome Association,
M02.GE requesting Council to proclaim November I - 7, 2000, as Durham
Syndrome Awareness Week. This request will correspond with the
National Down Syndrome Awareness Week which is being recognized by
the federal government. Within the Durham Region we have many
children and adults with Down Syndrome who make valuable
contributions to our city and they would like to recognize, promote and
celebrate their many contributions that enrich the lives of all citizens.
(Proclaimed)
D-4 P.M. Madill, Regional Clerk, Region of Durham, advising that Regional
C10.M0 Council adopted the following resolution of the Finance and
Administration Committee, on September 20, 2000:
"a) THAT the Councils of the area municipalities be requested to hold
their Inaugural Meetings following the municipal elections in
November on or before December 5, 2000;
Council Minutes - 15- October 16, 2000
COMMUNICATIONS
b) THAT, subject to the area municipalities agreeing to hold their
Inaugural Meetings on or before December 5, 2000, the Regional
Solicitor be directed to prepare a by-law to provide for the
Inaugural Meeting of Regional Council to be held on Wednesday,
December 6, 2000 at 10:00 a.m. in the Council Chambers,
Regional Headquarters Building, Whitby;
C) THAT a Regional Council meeting be held on Wednesday,
December 20, 2000 and that the newly elected Standing
Committees meet on December 12, 13, 14 and 20, 2000, as
outlined on the schedule attached to Report #2000-A-56 of the
Regional Clerk;
d) THAT the meeting schedule, as attached to Report #2000-A-36 of
the Regional Clerk, for the next three year term of Regional
Council be received; and
e) THAT a copy of Report #2000-A-56 of the Regional Clerk be
forwarded to the area municipalities."
(Regional Clerk to be advised that the
Municipality of Clarington will hold their
inaugural meeting on Monday, December 4,
2000 at 7:00 p.m.)
D - 5 Kristina McCann, Neighbourhood Watch Co-ordinator, Durham Regional
P14.NE Police Services, requesting Council to provide complimentary
photocopying for non-profit organizations. Over the years, Ms. McCann
has been approached by numerous groups of homeowners across Durham
Region wishing to start a Neighbourhood Watch program to improve
community safety. As this is a "Community" crime prevention program,
it is agreed that homeowners pay a nominal fee for signs when staring this
program to give the community a sense of ownership. Another
fundamental part of the organization is to provide a regular newsletter to
each neighbourhood watch member to inform them of incidents of crime
in the area as well as crime prevention tips. She has been asked why
money should be collected from community members to pay for
photocopying when they were volunteering their time to help make their
communities safer? The City of Pickering provides a limited number of
complimentary printing services for outside organizations.
Council Minutes - 16- October 16, 2000
COMMUNICATIONS
Ms. McCann is requesting Council to advise if there is currently a similar
policy in our municipality or if photocopying could be made available to
these volunteers who continually strive to make their region a better place
to live, work and play.
(Correspondence referred to the Municipal
Clerk for review and report)
D-6 Elinor Caplan, Minister of Citizenship and Immigration, requesting
M02.GE Council to become involved in Canada's Citizenship Week occurring from
October 16 - 22, 2000. The theme for Canada's Citizenship Week 2000 is
Canada: We All Belong! Ms. Caplan has provided activity guides that
have been developed for teachers, youth groups and community leaders.
It highlights the themes and values of Canadian citizenships and reinforces
an important message for all Canadians. She is encouraging all
municipalities to hold a community Reaffirmation Ceremony in honour of
the week, where all Canadians, both new and old, can join together in
reaffirming their commitment to Canada.
(Proclaimed)
D - 2 Diane Akermann and Susan Loeb, requesting that a Traffic Study be
conducted to determine if a crossing guard could be provided at the corner
Crossing Guard of Worthington Drive and Robert Adams Drive in Courtice. On June 51h a
Request letter was sent to their homes by Dr. Emily Stowe Public School advising
T08.GE that busing would no longer be available to students living in the Robert
Adams and Hemingway Drive area. Due to temporary safety concerns
primarily due to heavy construction and some streets not being completed
in the area, the Board decided to temporarily provide bus transportation to
students. Once the construction had been completed, the Board advised
that transportation would be discontinued at the end of the school year.
They were advised that the walking distance for JK/K is 1.0 km and
Grades 1-8 is 1.6 km according to Board Policy. As a result, they now
have a number of children walking to and from school from this area.
With Robert Adams Drive becoming an increasingly busy street as the
community continues to grow, they are concerned for the safety of their
children and therefore request consideration be given to providing a
crossing guard.
Resolution #C-534-00
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Correspondence Item D - 2 be referred to the Director of Public
Works for review and report.
KNORT011-1film
Council Minutes - 17- October 16, 2000
COMMUNICATIONS
D - 7 P.M. Madill, Regional Clerk, Region of Durham, advising that Regional
Council adopted the following resolution of the Health and Society
Tobacco Youth Services Committee on September 20, 2000:
Protection Act
C10.MO "a) THAT Bill S-20 - an Act to enable and assist the Canadian tobacco
industry in attaining its objective of preventing the use of tobacco
products by young persons in Canada, be endorsed and Durham
Region's M.P.'s be so advised and their endorsement encouraged;
b) THAT a similar endorsement and advocacy regarding the Region's
M.P.'s be requested from local area municipalities, hospitals,
Durham Access to Care and the Durham, Haliburton, Kawartha
and Pine Ridge District Health Council;
C) THAT a similar endorsement be requested from the Association of
Local Public Health Agencies (aIPHa) and the Association of
Municipalities of Ontario (AMO); and
d) THAT the Board of Health for the City of Toronto Health Unit and
Toronto City Council be advised of this action."
Resolution #C-535-00
Moved by Councillor Novak, seconded by Councillor Schell
THAT the resolution of the Regional Health and Society Services
Committee regarding Bill S-20 be endorsed by the Council of the
Municipality of Clarington.
"CARRIED"
D - 8 William Roberts, CAO/Clerk, The Corporation of the Town of Hanover,
advising Council that the Town of Hanover on September 18, 2000,
Stamp Issue passed the following resolution:
Honouring
Volunteer "WHEREAS Volunteer Firefighters provide a valuable serve to
Firefighters municipalities throughout Canada;
C 10.MO
AND WHEREAS the Town of Hanover supports and recognizes the
efforts of its' Volunteer Firefighters;
AND WHEREAS the 75'h convention of the Royal Philatelic Society of
Canada will be held in Hanover in 2003;
Council Minutes - 18 - October 16, 2000
COMMUNICATIONS
AND WHEREAS the Saugeen Stamp Club wishes to have a stamp issued
by Canada post honouring the Volunteer Firefighters;
BE IT RESOLVED THAT the Council of the Town of Hanover endorses
the request from the Saugeen Stamp Club to have a stamp issued by
Canada Post honouring Volunteer Firefighters;
AND THAT this resolution be forwarded to all municipalities in Ontario,
The Honourable Alfenso Gagliano, Minister responsible for Canada Post,
local MP, MPP, the Association of Municipalities of Ontario, the
Federation of Canadian Municipalities, the Canadian Fire Chiefs
Association, the Ontario Fire Chief's Association and the Ontario Fire
Marshal for their support."
Resolution #C-536-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the resolution of the Town of Hanover regarding the issuance of a
stamp to honour Volunteer Firefighters be endorsed by the Council of the
Municipality of Clarington.
"CARRIED"
D-9
Leonard Mason, Ontario Public Service Employees Union, requesting
support from the Council of the Municipality of Clarington regarding
Privatization
privatization of Ontario's Correctional Services. The Ontario government
Of Ontario's
has announced that private/public partnerships are being investigated for
Correctional
Correctional Services. The super -jail in Penetanguishine and five "Phase
Services
I Young Offenders Facilities" have been specifically targeted for
P16.GE
privatization. With this action and the government's stated intentions, Mr.
Mason believes that there is a very good change that all of Ontario's
Correctional Services will be privatized. OPSEU is supporting Midland
and Penetanguishine Town Councils, who have called on all Ontario
Municipalities to oppose private prisons and support professional,
publicly -run correctional services. He is requesting that Council endorse
the resolution of the Town of Penetanguishine in this regarding. (A copy
of the correspondence is attached to the Summary of Correspondence.)
Council Minutes - 19- October 16, 2000
COMMUNICATIONS
Resolution #C-537-00
Moved by Councillor Young, seconded by Councillor Mutton
THAT the resolution of the Town of Penetanguishine regarding the
privatization of Ontario's correctional services be endorsed by the Council
of the Municipality of Clarington.
"CARRIED"
D- 10 Florence and John Larkin, advising Council that on August 16, 2000, they
made a structural alteration to the north side of their backyard fence,
Pool Construction because of the damage and continuous mistreatment incurred by the
M04.GE ongoing construction of a pool at 39 Mull Crescent. The pool construction
commenced on July 28, 2000. On September 1, 2000, they were advised
by Rick Pigeon, Chief Building Official, that the Building Department had
issued a permit on May 29, 2000, to the residents of 39 Mull Crescent for
a pool installation with the assumption that the fence on the north side of
their backyard was co -owned; which was incorrect, it is not co -owned and
that they should not have made changes to the fence. The Larkins advised
Mr. Pigeon that the Building Department had no right to issue a permit for
a fence based on their property, especially without their knowledge or
consent. The Larkins concern is that the Building Department issued this
permit, as Steve Volks, Director of Public Works/Building Department
and Rick Pigeon both advised, based on the assumption that the fence was
co -owned and that is not the case. They are now being told that this
situation is their problem, not a Municipality issue and that they have to
make all arrangements, sign an agreement and fix the fence for a pool.
This is not acceptable. This situation was caused by the lack of
accountability and responsibility of the Building Department by not
ensuring that all of the facts, details and plans were in order before issuing
the permit to the residents of 39 Mull Crescent.
Resolution #C-538-00
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Correspondence Item D — 10 be received and referred to the
Director of Public Works for review; and
THAT the Director of Public Works reply to Mr. and Mrs. Larkin.
"CARRIED"
Council Minutes -20- October 16, 2000
NOTICE OF MOTION
REPORTS
Report #1 Resolution #C-539-00
G.P.A. Report Moved by Councillor Novak, seconded by Councillor Trim
October 2, 2000
THAT the actions taken by the General Purpose and Administration
Committee on October 2, 2000, be approved.
"CARRIED"
Report #2 Resolution #C-540-00
Declaration Moved by Councillor Schell, seconded by Councillor Trim
Of Surplus Lands
Elephant Hill THAT Report PD -108-00 be received;
D14.DEV.02.048
THAT Council declare, by by-law, a portion of Elephant Hill Park, Part
Block 93, Plan IOM -830, shown as Area C on Attachment 2 to Report
PD -108-00, to be surplus property of the Municipality;
THAT a By-law be passed to authorize the Mayor and Clerk, on behalf of
the Municipality, to execute an agreement for the sale of Area C on
Attachment 2 to Report PD -108-00 and the purchase of Areas A, B and D
as shown on Attachment 2 to Report PD -108-00 and a temporary
easement in the area of the extension of Tilley Road on plan of
subdivision 18T-92022, all at a nominal cost;
THAT all legal and survey costs be attributed to the Municipal
Acquisition of Property Reserve (Account 2900-X-003); and
THAT staff and the Municipal solicitor be authorized to take all necessary
actions to complete the transaction.
"CARRIED"
Council Minutes -21- October 16, 2000
REPORTS
Report #3 Resolution #C-541-00
Survey 2000 Moved by Councillor Young, seconded by Councillor Rowe
C06.SU
THAT Report CD -54-00 be received for information; and
THAT the members of the committee be thanked for their efforts.
"CARRIED"
Report #4 Resolution #C-542-00
Vicious Dog Moved by Councillor Trim, seconded by Councillor Schell
Ignaam
P14.AN THAT Report CD -55-00 be received; and
THAT the vicious dog declaration served on Tracy Ignagni be upheld.
"CARRIED"
Report #5 Resolution #C-543-00
Part -Time Moved by Councillor Schell, seconded by Councillor Trim
Firefi ohter
H08.FI THAT Report FD -15-00 be received;
THAT the complement for part-time firefighters be returned to 25 per
station;
THAT the Municipality's requirement that all firefighters complete and
pass the York University Fitness and Stress Testing be changed to allow
part-time applicants only to provide a letter from their physician insuring
they meet the requirements of N.F.P.A. 1582 for firefighting duties; and
THAT funds required to provide for wages and protective equipment for
additional part-time staff, up to a complement of 25 per station, be drawn
from any surplus available in the 2000 fire department operating accounts,
and any shortfall at year end be drawn from the Fire Department
Equipment Reserve Account No. 2900-14-X.
"CARRIED"
Council Minutes -22- October 16, 2000
REPORTS
Report #6 Resolution #C-544-00
Fire Risk Moved by Councillor Rowe, seconded by Councillor Young
Assessment
P16.17I THAT Report FD -16-00 be received for information.
"CARRIED"
Report#7 Resolution #C-545-00
Monthly Fire Moved by Councillor Novak, seconded by Councillor Schell
Report
September 2000 THAT Report FD -17-00 be received for information.
P 16.MO
"CARRIED"
Report #8 Resolution #C-546-00
JEPP Funding Moved by Councillor Young, seconded by Councillor Rowe
F11.CH
THAT Report FD -18-00 be received for information.
"CARRIED"
Report #9 Resolution #C-547-00
Q2000-7 Moved by Councillor Mutton, seconded by Councillor Schell
Printing
Requirements THAT Report TR -72-00 be received;
F18.QU
THAT James Publishing, Bowmanville, Ontario, with a total bid amount
of $79,601.36 ($75,826.40 printing and $3,774.96 distribution) including
GST and PST, being the lowest responsible bidder meeting all terms,
conditions and specifications of Quotation Q2000-7, be awarded the
contract for the Supply and Distribution of the Clarington Community
Guide, Clarington Visitors Guide and the Clarington Today Newsletter;
and
THAT funds in the amount of $79,601.36 be drawn from the cu.Tent year
approved Marketing and Tourism Printing Account #7710-X-205 and the
2001 current budget as appropriate.
"CARRIED"
M
Council Minutes -23- October 16, 2000
REPORTS
Report #10 Resolution #C-548-00
Execution of Moved by Councillor Trim, seconded by Councillor Schell
Contracts
L04.GE THAT Report TR -73-00 be received;
THAT the policy marked Schedule "A" attached to Report TR -73-00 be
approved: and
THAT the By-law marked Schedule "B" attached to Report TR -73-00 be
approved by Council.
"CARRIED"
Confidential Report Resolution #C-549-00
Addendum to
WD -25-00 Moved by Councillor Schell, seconded by Councillor Trim
THAT the Confidential Addendum to Report WD -25-00 be referred to the
end of the agenda to be considered during a "closed" session of Council.
"CARRIED"
Report #12 Resolution #C-550-00
Port Granby Moved by Councillor Rowe, seconded by Councillor Young
Low Level
Radioactive Waste THAT Report ADMIN -23-00 be received;
E05.PO
THAT the Principles of Understanding negotiated between the
representatives from the Municipality of Clarington, Town of Port Hope,
Township of Hope and Natural Resources Canada be approved as the
basis for developing a legal agreement for the clean-up, storage and long
term management of the low level radioactive waste;
THAT the solicitor be authorized to finalize the legal agreement for
execution by Council; and
THAT Council approve the by-law attached to Report ADMIN -23-00
authorizing that the Mayor and Clerk execute the legal agreement with
- Canada, the Corporation of the Municipality of Clarington, the Town of
Port Hope and the Township of Hope.
"CARRIED"
Council Minutes -24- October 16, 2000
UNFINISHED BUSINESS
Land Acquisition Resolution #C-551-00
Strategy
L0TGE Moved by Councillor Novak, seconded by Councillor Trim
THAT Addendum to Report PD -072-00 be received for information; and
THAT all interested parties listed in Report PD -072-00 and any delegation
be advised of Council's decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #C-552-00
Moved by Councillor Novak, seconded by Councillor Mutton
THAT the recommendations contained in Section 2.42 of Report
PD -072-00 be amended by adding the words "no residential lands" before
the word "owners" in the first line of the second paragraph of the
recommendation.
"CARRIED"
The foregoing Resolution #C-551-00 was then put to a vote and
"CARRIED AS AMENDED."
Resolution #C-553-00
Moved by Councillor Young, seconded by Councillor Rowe
THAT the resolution passed on May 29, 2000, with respect to
Confidential Report WD -25-00 be rescinded.
"CARRIED"
Resolution #C-554-00
Proposal to Close Moved by Councillor Young, seconded by Councillor Schell
And Convey
Hunt Street THAT Addendum to Report WD -25-00 be received;
T09.GE
Council Minutes -25- October 16, 2000
UNFINISHED BUSINESS
THAT subject to TSC Stores Limited submitting an application for Road
Closure and Conveyance of the subject road allowance which is known as
Hunt Street in Part Lot 11, Concession B.F., former Town of Bowmanville
and subject to arrangements being made for the satisfaction of and the
requirements of the Region of Durham respecting a road widening on
Baseline Road and a perpetual sanitary sewer easement in Parts 11 and 15
on Plan IOR-2532, Council authorize the publication of a notice of
application that the subject road allowance be declared surplus pursuant to
Section 193 of the Municipal Act and By-law No. 95-22,-
THAT
5-22;THAT when Section 193 of the Municipal Act and By-law No. 95-22
have been complied with, Council pass By-law No. 2000-73 and declare
Part 7, Plan LOR-2532 to be surplus;
THAT Council acknowledge that the Municipality of Clarington has
obtained an appraisal of the Market Value of lands shown as Part 7, Plan
IOR-2532 as discussed in Repot WD -25-00;
THAT by-law be passed authorizing the Mayor and Clerk on behalf of the
Municipality to execute transfers to the Regional Municipality of Durham
for a nominal consideration of (i) a fee simple interest in the lands shown
as a road widening of Baseline Road on Attachment No. l to Report
Addendum to WD -25-00, and (ii) a perpetual sanitary sewer easement in
Parts l I and 15 on Plan IOR-2532;
THAT Council approval TSC's Stores Limited's ("TSC") proposal to
transfer to the Municipality for a nominal consideration a good and
marketable title in fee simple in TSC's Valley Lands ("V.L.")
(approximately 6.25 acres) subject to the rights of CNR respecting the
railway bridge over the Bowmanville Creek plus the payment by TSC to
the Municipality of the sum of $11,305.00 in exchange for the transfer to
TSC of a good and marketable title in fee simple in the Hunt Street road
allowance as shown in Attachment No. l to Addendum to Report
WD -25-00 including Parts l 1 and 15 on Plan IOR-2532, subject to the
transfers to the Regional Municipality of Durham referred to in
recommendation 5 to Addendum to Report WD -25-00 first being made,
and subject to TSC agreeing to be responsible for all costs associated with
remediation identified for the lands to be transferred by the Municipality
to TSC; and
Council Minutes -26- October 16, 2000
UNFINISHED BUSINESS
THAT Council pass by-laws (i) to authorize the acceptance by the
Municipality of the V.L. as shown on Attachment No. 1 , and (ii) to
authorize the transfer of the Hunt Street road allowance and Pails 11 and
15 on Plan IOR-2532, as provided for in recommendation 6 to Addendum
to Report WD -25-00.
"CARRIED"
Resolution #C-555-00
Moved by Councillor Rowe, seconded by Councillor Young
THAT Report PD -087-00 be lifted from the table.
"CARRIED"
Official Plan Resolution #C-556-00
Amendment
D14.ZBA.99.027 Moved by Councillor Trim, seconded by Councillor Schell
D 14.ZBA.99.030
THAT Report PD -087-00 be received;
THAT Amendment No. 20 to the Clarington Official Plan as submitted on
behalf of 1319164 Ontario Limited to permit retail commercial uses and
contained in Attachment 3 of Report PD -087-00 be approved;
THAT the necessary by-law to adopt Amendment No. 20 be passed and
that Amendment No. 20 to the Clarington Official Plan be forwarded to
the Regional Municipality of Durham for approval;
THAT the rezoning applications ZBA 99-027 and ZBA 99-030 to amend
Zoning By-law 84-63, as submitted on behalf of 1319164 Ontario Limited,
to permit retail commercial uses and a retirement/nursing home be
approved as contained in Attachment 4 of Report PD -87-00 and that the
appropriate by-law be passed;
THAT a By-law to remove the (H) Holding symbol be forwarded to
Council at such time as the applicant has entered into a site plan
agreement to the satisfaction of the Municipality of Clarington; and
THAT all interested parties listed in Report PD -087-00 and any
delegations be advised of Council's decision.
"SEE FOLLOWING MOTIONS"
Council Minutes -27- October 16, 2000
UNFINISHED BUSINESS
BY-LAWS
Resolution #C-557-00
Moved by Councillor Young, seconded by Councillor Rowe
THAT the foregoing resolution be divided to allow for Applications ZBA
99-027 and ZBA 99-030 in Report PD -087-00 to be considered separately.
"MOTION LOST"
Resolution #C-558-00
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report PD -087-00 be tabled until January 2001.
"CARRIED ON THE FOLLOWING
RECORDED VOTE"
Recorded Vote
Council Member
Yea
Nay—Pecuniary
Declaration of
Interest
Absent
Councillor Mutton
X
Councillor Novak
X
Councillor Rowe
x
Councillor Schell
X
Councillor Trim
X
Councillor Young
X
Mayor Hamre
X
By-laws 2000-156 and 2000-157 were withdrawn from the agenda as
Report PD -087-00 was tabled.
Council Minutes -28 - October 16, 2000
BY-LAWS
Resolution #C-559-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT leave be granted to introduce By-laws 2000-168 to 2000-198,
inclusive, that the said by-laws be now read a first and second time:
2000-168 being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle (Randy Henry)
2000-169 being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle (Neale McLean)
2000-170 being a by-law to adopt Amendment No. 21 to the
Clarington Official Plan (Ontario Independent
Crematoriums Limited)
2000-171 being a by-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle (Ontario Independent Crematoriums Limited)
2000-172 being a by-law to authorize the entering into a Lease
Agreement with Goodyear Canada Inc., the owner of a
parcel of land located in Part Lot 12, Concession 1, in the
former Town of Bowmanville, now in the Municipality of
Clarington (Report PD -102-00)
2000-173 being a by-law to adopt Amendment No. 19 to the
Clarington Official Plan
2000-174 being a by-law to amend Tariff "A" to By-law 74-72, a by-
law for the establishing of rates and far, --s to be charged by
the owners or drivers of taxicabs or other vehicles used for
hire, and to repeal By -taw 91-8
2000-175 being a by-law to amend By-law 8n-63, the Comprehensive
Zoning By-law for the Corporation of the former Town of
Newcastle, now the Municipality of Clarington (Durham
Capital Management)
M
Council Minutes -29- October 16, 2000
BY-LAWS
2000-176 being a by-law to authorize an agreement between The
Corporation of the Municipality of Clarington and the
Kendal Community Centre
2000-177 being a by-law to amend By-law 96-56, a by-law
establishing a Reserve Fund for the Clarington Older
Adults Centre
2000-178 being a by-law to amend By-law 91-58, as amended, being
a By-law to Regulate Traffic on Highways, Municipal and
Private Property in the Municipality of Clarington
2000-179 being a by-law to amend By-law 91-58, as amended, being
a By-law to Regulate Traffic on Highways, Municipal and
Private Property in the Municipality of Clarington
2000-180 being a by-law to provide for the Municipality of
Clarington's Tax Rebate Program for Newly Constructed
Properties
2000-181 being a by-law to authorize the use of the unopened road
allowances shown on the Map attached as Schedule A by
the Oak Ridges Trail Association, Clarington Chapter
(Addendum to Report WD -25-00)
2000-182 being a by-law to declare the Municipality's interest in the
lands comprising the portion of Church Street (not opened)
which is part of Part 14 on Part 40R-14915 in the former
Village of Newcastle surplus under Section 193 of the
Municipal Act
2000-183 being a by-law to authorize the execution by the Mayor and
Clerk of a Land Exchange Agreement between the
Municipality of Clarington and 1138337 Ontario Inc.
2000-184 being a by-law to authorize the execution of a Contract
Agreement between the Corporation of the Municipality of
Clarington and GeoSolutions Consulting Inc.
2000-185 being a by-law to authorize a contract between the
Corporation of the Municipality of Clarington and Gerr
Construction, Bowmanville, Ontario, to enter into an
agreement for the Elevator Installation at the Clarington
Beech Centre
Council Minutes -30- October 16, 2000
BY-LAWS
2000-186 being a by-law to authorize the execution of contracts and
agreements of a general operating nature, below an annual
or one time value of $50,000.00
2000-188 being a by-law to declare the lands more particularly
described as a portion of Block 93, 10M-830, Part Lot 10,
Concession 2, former Town of Bowmanville, to be surplus
(Neale McLean)
2000-189 being a by-law to authorize the sale and transfer to Daniel
Neale McLean a portion of Block 93, Plan IOM -830, Part
Lot 10, Concession 2, former Town of Bowmanville, in
exchange for the acquisition of certain lands owned by
Daniel Neale McLean, including a temporary easement
(Neale McLean)
2000-190 being a by-law to authorize the execution of a legal
agreement between Canada, The Corporation of the
Municipality of Clarington, the Township of Hope and the
Town of Port Hope respecting the long term management
of low level radioactive waste
2000-191 being a by-law to stop up and close as a public highway the
portion of Old Kingston Road comprising of Part l of
Reference Plan 40R-20033
2000-192 being a by-law to declare Part 1 on Plan 40R- to be surplus
(a portion of the road allowance between Concessions 1
and 2, in Lot 1, former Clarke Township)
2000-193 being a by-law to stop up and close and authorize the
conveyance of Part 1 on Reference Plan 40R- (a portion of
the road allowance between Concession 1 and 2, in Lot 1,
former Clarke Township)
2000-194 being a by-law to stop up and close as a public highway
Part 7 on Plan IOR-2532 (Hunt Street)
Council Minutes - 31 - October 16, 2000
BY-LAWS
OTHER BUSINESS
2000-195 being a by-law to authorize the sale and transfer to the
Regional Municipality of Durham of Part , on Plan 40R
2000-196 being a by-law to authorize the sale and transfer to the
Regional Municipality of Durham of a perpetual sanitary
sewer easement in Parts 11 and 15, on Reference Plan
1OR2532
2000-197 being a by-law to authorize the conveyance of Part on
Plan to TSC Stores Limited
2000-198 being a by-law to authorize the acceptance of a transfer of
Parts and on Reference Plan being certain
lands in the Bowmanville Creek Valley
"CARRIED"
Resolution #C-560-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT the third and final reading of By-laws 2000-168 to 2000-186 and
By-laws 2000-188 to 2000-198, inclusive, be approved.
"CARRIED"
Resolution #C-561-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT the presentation of Tom Flood, Co -Chair, Ontario Summer Games
Organizing Committee be acknowledged with appreciation.
"CARRIED"
Council Minutes -32- October 16, 2000
OTHER BUSINESS
Resolution #C-562-00
Moved by Councillor Novak, seconded by Councillor Rowe
THAT the presentation from the representatives of the Central Lake
Ontario Conservation Authority be acknowledged with appreciation; and
THAT the Bowmanville/Soper Creek Watershed Acquatic Resources
Management Plan be referred to the Director of Planning and
Development.
"CARRIED"
Resolution #C-563-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT the presentation of Ron Hooper, Chairman, Bowmanville Business
Improvement Association be acknowledged with appreciation; and
THAT the conceptual architectural proposal be approved in principle and
displayed in the foyer of the Municipal Administrative Centre.
"CARRIED"
Resolution #C-564-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT the delegation of Vaden Earle be referred to staff; and
THAT Mr. Earle be advised of Council's decision.
"CARRIED"
Resolution #C-565-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT the meeting be "closed" for consideration of Confidential Report
PD -074-00, pertaining to a property matter.
"CARRIED"
Council Minutes -33 - October 16, 2000
OTHER BUSINESS
BY-LAW
Resolution #C-566-00
Moved by Councillor Schell, seconded by Councillor Novak
THAT the actions taken during the "closed" meeting be ratified.
"CARRIED"
Mayor Hamre wished the Council well in the upcoming Municipal
Election and thanked staff for their support over the last 20 years which
she has served on Council.
Resolution #C-567-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT leave be granted to introduce By-law 2000-187, being a by-law to
authorize the execution of an amendment to the Lease Agreement between
the Corporation of the Municipality of Clarington, Syvan Developments
Ltd., and Dr. Robin Jeffrey in respect of premises situated at 168 Church
Street, Bowmanvi Ile, Ontario and that the said by-law be now read a first
and second time.
Resolution #C-568-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT the third and final reading of By-law 2000-187 be approved.
"CARRIED"
Council Minutes -34- October 16, 2000
CONFIRMING BY-LAW
ADJOURNMENT
Resolution #C-569-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT leave be granted to introduce By-law 2000-199 being a by-law to
confirm the proceedings of the Council of the Municipality of Clarington
at this meeting held on the 16th day of October 2000, and that the said
by-law be now read a first and second time.
"CARRIED"
Resolution #C-568-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT the third and final reading of By-law 2000-199 be approved.
"CARRIED"
Resolution #C-569-00
Moved by Councillor Young, seconded by Councillor Schell
THAT the meeting adjourn at 9:55 p.m.
"CARRIED"
MAYOR
MUNICIPAL CLERK
Council Minutes
MUNICIPALITY OF CLARINGTON
Minutes of a special meeting of Council
held on October 25. 2000, at 3:00 p.m.,
in the Council Chambers.
PRAYER Councillor Schell led the meeting in prayer.
ROLL CALL
Present Were: Mayor D. Hamre
Councillor J.
Mutton
Councillor M.
Novak
Councillor J.
Rowe
Councillor J.
Schell
Councillor C.
Trim
Councillor T.
Young
October 25, 2000
Also Present: Chief Administrative Officer, F. Wu
Director. Planning and Development, D. Crome
Solicitor. D. Hefferon (attended the meeting at 3:50 p.m.)
Treasurer, M. Marano
Director, Public Works, S. Vokes
Municipal Clerk, P. Barrie
CORRESPONDENCE
Mavor Hamre advised that a piece of correspondence had been received
from the Legion requesting that Council endorse a two -minute wave of
silence on November 11, 2000.
Bowmanville Legion Resolution #C-570-00
Wave of Silence
M02.GE Moved by Councillor Trim, seconded by Councillor Schell
THAT the request of the Bowmanville Legion pertaining to the two -
minute wave of silence on November It, 2000, be endorsed by the
Council of the Municipality of Clarington.
"CARRIED"
Council Minutes - 2 - October 25. 2000
DELEGATIONS
Resolution #C-571-00
Moved by Councillor Novak. seconded by Councillor Young
THAT the order of the agenda be altered in order to hear the delegation of
Dave Clark, Veridian Corporation during the "closed" session of Council.
"CARRIED"
CORRESPONDENCE
D - I Cecile D. Bowers, Secretary Br. 178. Bowmanville, The Roval Canadian
Legion, requesting permission for their Branch to canvass Poppies from
Bowmanville Legion October 31 to November 11.'_'000. They are also requesting permission to
Poppy Flag fly the Poppy Flag during this period. The President will be in contact
M02.GE with the Mayor regarding this matter. There will be a Remembrance
Service at Bowmanville Cenotaph, Newcastle Village and Newtonville
Cenotaph all on November 11, 2000, at 10:40 a.m.
Resolution #C-572-00
Moved by Councillor Schell, seconded by Councillor Novak
THAT the request of the Royal Canadian Legion, Branch 178
Bowmanville to canvass Poppies from October 31 to November 11. 2000,
and to fly the Poppy Flag during this period be approved: and
THAT Cecile Bowers be advised of Council's decision.
"CARRIED"
D - 2 Faye Farnoush, Secretary, The Spiritual Assembly of the Baha'is of
Clarington, requesting the Municipality of Clarington to proclaim the 2"d
Unity In week of November (6`h - 13"'), 2000, as the Unity In Diversity Week. This
Diversity Week proclamation has been supported by the Baha'is of Clarington for the past
M02.GE seven years.
Council Minutes - 3 -
October 25, 2000
CORRESPONDENCE
Resolution #C-573-00
Moved by Councillor Rowe, seconded by Councillor Mutton
THAT the week of November 6 - l3, 2000, be proclaimed "Unity In
Diversity Week" in the Municipality of Clarington and advertised in
accordance with municipal policy: and
THAT Faye Farnoush be advised of Council's decision.
"CARRIED"
OTHER BUSINESS
Newcastle BIA Resolution #C-574-00
FI LCH
Moved by Councillor Mutton, seconded by Councillor Young
WHEREAS, the Mayor and Municipal Clerk have executed a Federal
Government Agreement for Millennium funding on behalf of the
Newcastle BIA for the Newcastle BIA Main Street Parkette:
AND WHEREAS. as a condition of the Millennium Funding, permanent
signage is required indicating Government of Canada financial support;
AND WHEREAS, the Council authorization previously provided that the
Newcastle BIA provide commitment letters from sponsors prior to release
of interest free loan funding from the Municipality;
AND WHEREAS, the expenditures for the Newcastle BIA Main Street
Parkette are now payable;
NOW THEREFORE BE IT RESOLVED THAT Council authorize the
release of the interest free loan to a maximum of $75,000 funded from the
Working Funds Reserve based on the letters of commitment issued to
Newcastle BIA totalling $45,000;
THAT Council authorize funds from the 2000 Contingency account
number 7007-X-298 for the purchase of a permanent sign to be installed in
the Newcastle BIA Main Street Parkette per the Federal Government
Agreement;
THAT the Newcastle BIA be requested to submit letters of commitment to
the Municipality of Clarington's Treasury Department when received;
Council Minutes - a - October 25, 2000
OTHER BUSINESS
BY-LAWS
THAT the funds for the permanent sign be repaid by the Newcastle BIA in
conjunction with the interest free loan: and
THAT the Newcastle BIA be thanked for their work on this project.
"CARRIED"
Resolution #C-575-00
Moved by Councillor Novak, seconded by Councillor Schell
THAT the meeting be "closed" for the purpose of discussing a
confidential legal matter and a confidential property matter.
"CARRIED"
Councillor Schell stated a pecuniary interest during the "closed" session of
Council and refrained from voting on the ratification of those actions. He
indicated that the confidential property matter affected his employer Blue
Circle Canada Inc.
Resolution #C-576-00
Moved by Councillor Young, seconded by Councillor Novak
THAT the actions taken during the "closed' session of Council be ratified.
"CARRIED"
Resolution #C-577-00
Moved by Councillor Mutton, seconded by Councillor Trim
THAT leave be granted to introduce By-laws 2000-200 and 2000-201, and
that the said by-laws be now read a first and second time:
Council Minutes
-' - October 25. 2000
BY-LAWS
2000-200 being a by-law to authorize the execution of a Merger
Agreement among the Corporation of the City of Belleville,
the Corporation of the Town of Ajax, the Corporation of
the Municipality of Clarington, the Corporation of the City
of Pickering, Veridian Connections Inc., Veridian
Corporation, Veridian Energy Inc. and three successor
corporations to the Electricity Retailing and Distribution
Business of Belleville
2000-201 being a by-law to authorize the execution of Minutes of
Settlement between the Municipality of Clarington and
Gordon White and others respecting claims for
compensation arising out of the expropriation of certain
lands in the Cove Road area
"CARRIED LATER
IN THE MEETING"
(SEE FOLLOWING MOTION)
Resolution #C-578-00
Moved by Councillor Trim, seconded by Councillor Young
THAT the foregoing Resolution #C-577-00 be divided in order to allow for
consideration of the by-laws separately.
"CARRIED"
Resolution #C-579-00
Moved by Councillor Mutton, seconded by Councillor Trim
THAT leave be granted to introduce By-law 2000-200, being a by-law to
authorize the execution of a Merger Agreement among the Corporation of
the City of Belleville, the Corporation of the Town of Ajax, the
Corporation of the Municipality of Clarington, the Corporation of the City
of Pickering, Veridian Connections Inc.. Veridian Corporation, Veridian
Energy Inc. and three successor corporations to the Electricity Retailing
and Distribution Business of Belleville and that the said by-law be now
read a first and second time.
"CARRIED ON THE FOLLOWING
RECORDED VOTE"
Council Minutes - 6 - October 25. 2000
BY-LAWS
Recorded Vote
Council MemberYea
Nav
Declaration of
Pecumary Interest
I Absent
Councillor Mutton
X
Councillor Novak
X
Councillor Rowe
X
Councillor Schell
X
Councillor Trim
X
Councillor Young
X
Mayor Hamre
X
Councillor Schell stated a pecuniary interest with respect to By-law
2000-201 and refrained from discussion and voting on the subject matter.
Councillor Schell indicated that the by-law affects his employer, Blue
Circle Canada Inc.
Resolution #C-580-00
Moved by Councillor Mutton, seconded by Councillor Trim
TTTAT leave be granted to introduce By-law 2000-201, being a by-law to
r.lthorize the execution of Minutes of Settlement between the
Municipality of Clarington and Gordon White and others respecting
claims for compensation arising out of the expropriation of certain lands in
the Cove Road area, and that the said by-laws be now read a first and
second time.
"CARRIED"
Resolution #C-581-00
Moved by Councillor Mutton, seconded by Councillor Trim
THAT the third and final reading of By-laws 2000-200 and 2000-201, be
approved.
"CARRIED"
Council Minutes - 7 - October 25, 2000
CONFIRMING BY-LAW
ADJOURNMENT
Councillor Schell stated a pecuniary interest earlier in the meeting and
refrained from discussion and voting on the confirming by-law.
Resolution #C-582-00
Moved by Councillor Mutton, seconded by Councillor Trim
THAT leave be granted to introduce By-law 2000-202 being a by-law to
confirm the proceedings of the Council of the Municipality of Clarington
at this meeting held on the 25th day of October 2000, and that the said
by-law be now read a first and second time.
"CARRIED"
Resolution #C-583-00
Moved by Councillor Mutton, seconded by Councillor Trim
THAT the third and final reading of By-law 2000-202 be approved.
"CARRIED"
Resolution #C-584-00
Moved by Councillor Young, seconded by Councillor Rowe
THAT the meeting adjourn at 4:07 p.m.
"CARRIED"
MAYOR
MUNICEPAL CLERK
MUNICIPALITY OF CLARINGTON
Inaugural Minutes
December 4, 2000
Minutes of the Inaugural Meeting of Council
held on Monday, December 4, 2000, at
7:00 p.m., in the Council Chambers
ROLL CALL
Present Were: Mayor J. Mutton
Councillor D.
MacArthur
Councillor P.
Pingle
Councillor G.
Robinson
Councillor J.
Rowe
Councillor J.
Schell
Councillor C.
Trim
Also Present: Chief Administrative Officer, F. Wu
Director, Community Services, J. Caruana
Director, Planning and Development, D. Crome
Fire Chief, M. Creighton
Solicitor, D. Hefferon
Treasurer, M. Marano
Director, Public Works, S. Vokes
Municipal Clerk, P. Barrie
The Municipal Clerk called the meeting to order and asked Karen Nichol to lead
the meeting in the singing of O Canada. The invocation was given by Rev. George
Lavery.
The Municipal Clerk administered the Oath of Office of Mayor and Oath
of Allegiance to Mayor Elect John Mutton. The Municipal Clerk then
administered the Oath of Office and the Oath of Allegiance to the
following:
Don MacArthur - Local Councillor
Pat Pingle - Local Councillor
Gerd Robinson - Local Councillor
Jane Rowe - Local Councillor
Jim Schell - Regional and Local Councillor
Charlie Trim - Regional and Local Councillor
The Municipal Clerk declared the Council of the Municipality of
Clarington for the term 2000 to 2003 to be organized and turned the
meeting over to His Worship Mayor John Mutton.
Inaugural Minutes ? - December 4, 2000
REMARKS
Alex Shepherd, M.P., Durham, congratulated the Members of Council and
stated his desire to work closely with the municipal and provincial levels
of government for the betterment of Durham Region for its residents.
John O'Toole, M.P.P., Durham, extended greetings from the Province of
Ontario to the newly elected Council and voiced his happiness and
willingness to work closely with the Municipal Council.
INAUGURAL ADDRESS
Mayor Mutton addressed the Members of Council and stated that this
Council is heading into some major defining moments for the future of
Clarington. We will be dealing with the pressures trom growth in the field
of Community Services by building a new twin pad arena and putting a
second on the short term horizon and moving forward on the Longworth
Avenue extension in north Bowmanville which will lesson traffic
congestion through Bowmanville and provide residents with a more
efficient route for people and goods. This term of Council will also
provide great opportunity for economic development as the ITER project
is well within our reach. We will also see the ground breaking of the new
water pollution control plant that will fully service industrial lands in the
southern portion of Courtice. We will continue to expand on the quality of
our services looking at increased transit services, more police officer and
enhance emergency services. We will be dealing with the GTSB review at
the Regional level. We will be very shortly looking at the
decommissioning of some works depots which Clarington has combined
to local and one regional. Efficiencies will be realised this term. Mayor
Mutton stated that we must continue to pressure our five MPPs in Durham
in order to get increased dollars for infrastructure. He stressed that he is
eager to build a term of Council and call on each member to step up and
play a major role in this defining term.
REPORTS
Schedule of Resolution #C-585-00
Meetings for
2000-2003 Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report CD -58-60 be received;
THAT the schedule for the regular General Purpose and Administration
Committee and Council Meetings for the years 2000 through 3003, as
presented in Schedule "A" attached to Report CD -58-00, be approved;
Inaugural Minutes - 3 - December 4, 2000
REPORTS
BY-LAWS
THAT the appropriate by-law be presented to Council; and
THAT the General Purpose and Administration Committee and Council
Meetings be held in the Municipality Administrative Centre,
40 Temperance Street, Bowmanville, unless otherwise determined by
resolution.
"CARRIED"
Resolution #C-586-00
Moved by Councillor Schell, seconded by Councillor Pingle
THAT leave be granted to introduce the following by-laws and that the
said by-laws be now read a first and second time:
2000-203 being a by-law to adopt the meeting schedule for the years
2000-2003
2000-204 being a by-law to appoint deputy mayors
"CARRIED"
Resolution #C-587-00
Moved by Councillor Schell, seconded by Councillor Pingle
THAT the third and final reading of By-laws 2000-203 and 2000-204, be
approved.
"CARRIED"
Resolution #C-588-00
Moved by Councillor Schell, seconded by Councillor Robinson
THAT leave be granted to introduce By-law 2000-205, being a by-law to
confirm the proceedings of the Council of the Municipality of Clarington
at this meeting held on the 4th day of December 2000, and that the said
by-law be now read a first and second time.
"CARRIED"
Inaugural Minutes - 4 - December 4, 2000
BY-LAWS
ADJOURNMENT
Resolution #C-589-00
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the third and final reading of By-law 2000-205 be approved.
Resolution #C-590-00
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the meeting adjourn at 7:35 p.m.
"CARRIED"
MAYOR
MUNICIPAL CLERK
W
SUMMARY OF CORRESPONDENCE
DECEMBER 18, 2000
CORRESPONDENCE FOR INFORMATION
I — I Minutes of the Newcastle Community Hall Board dated September 18, 2000. (A
copy of the minutes is attached to the Summary of the Correspondence.)
(Receive for Information)
I — 2 Minutes of the Clarington Traffic Management Committee dated
September 14, 2000 and October 19, 2000. (A copy of the minutes is attached to
the Summary of Correspondence.)
(Receive for Information)
I - 3 Kellie McDonell, providing Council with a petition regarding the proposed
shipping of garbage to the Adams Mine in Kirkland Lake.
(Receive for Information)
I - 4 P.M. Madill, Regional Clerk, Region of Durham, advising Council that the
Region of Durham on October 4 and 11, 2000, passed the following resolution:
"a) THAT Durham Council confirm its previous position that it does
not support the existence of the Greater Toronto Services Board
(GTSB) since it is an unnecessary duplication of existing GTA
organizations and governance structures;
b) THAT if the GTSB is to continue to exist, it should:
(i) continue to operate as a coordinating body with its current
size, composition and boundaries according to the GTSB
Act;
(ii) focus its energies and resources on securing the necessary
funding from federal and provincial governments to
implement the approved GTSB Transportation Plan;
conduct a corporate strategic planning immediately
following the inauguration of the new Board to articulate
Board priorities for the next three years;
(iv) undertake a formal evaluation process at the conclusion of
each three year term of the Board;
(v) implement administrative and operational changes
suggested in Report 2000-J-15 to improve its effectiveness;
Summary of Correspondence - 2 - December 18, 2000
c) THAT if the GTSB continues to exist, the Region request the
Province of Ontario to:
(i) acknowledge that former Provincial responsibilities for
GTA coordination have been downloaded to the Board;
(ii) demonstrate its commitment to the Board by contributing to
the cost of Board operations and strategy implementation;
d) THAT Joint Report No. 2000-J-15 be endorsed as the Region of
Durham's comments on the Phase 1 Report and recommendations
for the review; and
e) THAT Joint Report No. 2000-J-15 be forwarded to the Minister of
Municipal Affairs and Housing, other Regional Municipalities in
the GTA, the City of Toronto, and.,the area municipalities in
Durham for their information."
(Receive for Information)
I - 5 Minutes of the Bowmanville Museum Board dated September 13, 2000. (A copy
of the minutes is attached to the Summary of Correspondence.)
(Receive for Information)
1-6 Emil Kolb, Regional Chair and Chief Executive Officer, The Regional
Municipality of Peel, advising Council that the Region of Peel on September 14,
2000, passed the following resolution:
"WHEREAS the Region of Peel has consistently conducted more testing
than required by the Ontario Drinking Water Objectives;
AND WHEREAS this additional testing has been carried out at the
Region's costs;
AND WHEREAS no positive results for health related parameters have
been experience in the Peel system;
AND WHEREAS the cost to carry out the additional testing for pesticides
adds an additional yearly financial burden of $400,000 to the Region of
Peel;
AND WHEREAS, the cost to carry out the additional inspections and
reporting adds an additional yearly financial burden of $105,000 to the
Region of Peel;
AND WHEREAS, the cost to carry out the preparation of an Engineering
Report every three years is $250,000;
Summary of Correspondence -3 - December 18, 2000
THEREFORE, be it resolved that the Ministry of Environment
a) provide a listing of all laboratories certified to carry out pesticide
tests and pay all costs associated with pesticide testing;
b) pay all costs associated with additional inspections and reporting
requirements;
C) pay all costs associated with the preparation of the Engineering
Report.
AND FURTHER, that this resolution be forwarded to all Ontario
Municipalities."
(Receive for Information)
1-7 Minutes of the Local Architectural Conservation Advisory Committee dated
April 12, 2000. (A copy of the minutes is attached to the Summary of
Correspondence.)
(Receive for Information)
I - 8 Jeff Brooks, Corresponding Secretary, Local Architectural Conservation Advisory
Committee, advising Council that the Local Architectural Conservation Advisory
Committee on October 11, 2000, passed the following resolution:
"THAT LACAC has reservations about the addition to the Orono Town
Hall and requests the opportunity to meet with the Board and have a site
inspection in order to address issues such as:
The need for the addition and the scope of the facility;
The materials to be used; and
The sensitivity to the architecture.
THAT LACAC would request that Council not make a decision until
LACAC and the Hall Board have had an opportunity to meet."
(Receive for Information)
I - 9 Cythia Mearns, Library Director, Clarington Public Library, advising that the
Clarington Public Library on September 27, 2000, accepted the 1999 audited
statement from Deloitte & Touche.
(Receive for Information)
1-10 Hazel Crago, Board Secretary, Newcastle United Church, thanking the
Municipality of Clarington for the lovely new sidewalk and work on the Emily
Street side of the church.
(Receive for Information)
18, 2000
Councillor John V. Hachey, City of Lachine, Chair, Standing Committee on
Environmental Issues, Federation of Canadian Municipalities, inviting Mayor and
Members of Council to join our peers from across Canada at the first national
Sustainable Communities Congress in Ottawa this February. They are combining
inspiration with opportunities to showcase municipal accomplishments and share
the lessons they have learned.
(Receive for Information)
1-12 City of Toronto, providing Council with a copy of Clause No. 5 contained in
Report No. 7 of the Board of Health, headed "Air Quality and Ontario Power
Generation's Announcement", which was adopted, without amendment, by the
Council of the City of Toronto at its regular meeting held on October 3, 4, and 5
and its Special Meetings held on October 6, 2000, October 10 and 11, 2000 and
October 12, 2000.
(Receive for Information)
1-13 Roger Anderson, Regional Chair, Regional Municipality of Durham, writing to
Durham MPPs, regarding funding of capital expansion at six Durham hospitals.
A letter the Region received from MPPs Flaherty, Ecker and O'Toole suggests
that Durham Region should be as aggressive in seeking funding for hospital
infrastructure as they are in financing road, water and sewer infrastructure. The
Regional Municipality of Durham is respectfully suggesting that the Province
fulfill its mandated responsibilities by:
1 • using your tax surplus and recently returned federal transfer payments to
address the critical hospital capital requirements of Durham residents; and
2. reinstating the Development Charge Act provision for health care
facilities.
(Receive for Information)
1-14 Ann Mulvale, President, Association of Municipalities of Ontario, advising
Council that the Board of Directors recently approved the creation of a
"Municipal Awareness Task Force." This group was charged with the
responsibility of developing a public awareness campaign regarding the new
roles, responsibilities and powers which have been assigned to the municipal
order of government. Their research has indicated that while municipalities are
certainly aware of the recent changes brought about by the downloading of
services and the uploading of some of the education costs, the public are unaware
of the nature and scope of the "realignment of services." The task force
developed a two pronged approach. The first was to create a television
commercial. Because of the enormous costs of producing and airing the ad on a
regular and province wide basis, a pilot project has begun in parts of the province.
The ads began running in late October and will be completed on November 12th.
They are aired on CBC, CTV and CKVR to approximately 2 million views in the
province.
Summary of Correspondence - 5 _
December 18, 2000
As you will see from the commercial, the viewer is prompted to visit the web site
"yourlocalgovernment.com". This site is the second part of the program.. If they
are getting a significant positive reaction, AMO plans to expand the coverage of
the program.
(Receive for Information)
I - 15 Minutes of the Bowmanville Museum Board dated October 11, 2000. (A copy of
the minutes is attached to the Summary of Correspondence.)
(Receive for Information)
1-16 City Clerk, City of Toronto, providing Council with a copy of Clause No. 1
contained in Report No. 12 of The Policy and Finance Committee, headed "City
of Toronto's Response to `Review of the GTSB - Phase I Report, Addressing
GTA -wide Challenges", which was adopted, without amendment, by the Council
of the City of Toronto at its regular meeting held on October 31 4 and 5, 2000, and
its Special Meetings held on October 6, 10, 11 and 12, 2000. (A copy of the
correspondence is attached to the Summary of Correspondence.)
(Receive for Information)
1-17 Bernard Richard, Canadian Nuclear Safety Commission, Ontario Power
Generation, advising Council that the Canadian Nuclear Safety Commission
(CNSC) staff has completed the Environmental Assessment (EA) Report on
Ontario Power Generation's (OPG) proposal to return the existing Pickering A
nuclear reactors to service.
(Receive for Information)
1-18 Ontario Power Generation Nuclear Report Card, Darlington Nuclear for the
month of September, 2000. (A copy of the correspondence is attached to the
Summary of Correspondence.)
(Receive for Information)
1-19 Minutes of the Newcastle Community Hall Board dated October 16, 2000. (A
copy of the minutes is attached to the Summary of Correspondence.)
(Receive for Information)
1-20 Minutes of the Local Architectural Conservation Advisory Committee dated
October 11, 2000. (A copy of the minutes is attached to the Summary of
Correspondence.)
(Receive for Information)
1-21 James M. Flaherty, Attorney General, Minister Responsible for Native Affairs,
Ming as a follow up to his letter of last Spring regarding the Safe Streets Act,
1999. Mr. Flaherty is understanding that there continues to be some confusion at
the implementation level. This legislatior_ forms part of our government's overall
commitment to ensuring that the people of Ontario can feel safe in their
cOmmunities, streets, cars and homes. It fulfills our Blueprint promise to stop
aggressive solicitation and squeegee activity and to protect and maintain people's
ability to use public places in a safe and secure mariner.
+ 1111LIUci lo, wVV
Over the past few months, he has heard concerns from some charitable
organizations about the implementation of the Safe Streets Act. The Safe Streets
Act does not prevent someone from soliciting money in a non-aggressive manner
from people in vehicles, if the person soliciting is positioned on a sidewalk,
shoulder, boulevard, median or other place that is not a roadway. The Highway
Traffic Act has always made it an offence for someone, while on a roadway, to
stop or attempt to stop a vehicle to offer or provide any commodity or service to
anyone in the vehicle.
(Receive for Information)
1-22 L.T. Hall, Chair, Ganaraska Region Conservation Authority, advising Council
that at the October 19", 2000 Full Authority meeting, the members received the
2001 Preliminary Budget for information. The members requested that the budget
be forwarded to the watershed municipalities for their consideration of the 2001
levy including in the budget. There was much review of the services and
programs offered by the Ganaraska Region Conservation Authority over the past
5 years in preparing the 2001 preliminary budget. In setting the 2001 levy the
members have concluded that it is necessary the municipalities return to the levy
level of 1995.
The general levy for our municipality remains the same as previous years at
$144,946.66. The Ganaraska Region Conservation Authority with the four other
Conservation Authorities are currently in negotiations with the Region of Durham
to determine an acceptable level of assessment grow the assessed on the current
levy.
(Receive for Information)
1-23 Green Streets Canada, advising Council that the Green Streets Canada
competition for the year 2001 is now ready to receive applications. Endorsed by
the Federation of Canadian Municipalities, Green Streets is a unique partnership
between Tree Canada and communities of all sizes to help improve their urban
forests. Since 1994, some 260 communities have received Green Streets awards,
resulting in the planting of 675,000 trees. Applications are due by .
December 8, 2000 and the maximum award is $15,000.
(Receive for Information)
1-24 Rural Ontario Municipal Association and Ontario Good Roads Association,
advising Council of the 2001 ROMA/OGRA combined conferences on
February 25 - 26, 2001 at the Royal York Hotel.
(Receive for Information)
1-25 Earl Dusek, VP and General Manager GTA -East, Rogers Cable, informing
Council that Rogers will be increasing its cable rates in 2001. Rogers' customers
in this area are now being notified of the increase. There are two parts to this
increase: Basic Cable rates will raise by amounts approved by the CRTC.
Secondly, there are a number of increases for programming services such as CBC
Newsworld and APTN that Rogers has been absorbing for months. These
programming fees will now be charged to the customer and account for a portion
of the rate increase.
Summary of Correspondence - 7 - December 18, 2000
It is important to note that a large portion of these fees goes directly to the
services. In some cases, a full 100% of the fee is returned to the programming
network. Rogers now operates in a fully competitive environment. They are
subject to market discipline when it comes to rates. Their rates are comparable to
other in-home entertainment providers. In fact, when you include equipment
rental costs, their rates are actually lower than those of our competitors.
(Receive for Information)
1-26 Former Mayor, Diane S. Harare, Christmas/Thank you card expressing words of
appreciation
(Receive for Information)
1-27 Canadian Nuclear Safety Commission, announcing a one -day public hearing on a
licensing application for the University of Toronto, Toronto, Ontario -
abandonment of the SLOWPOKE -2 reactor. Presentations by the applicant and
CNSC staff on the application will be heard by the Commission on
December 13, 2000. Written submissions from the applicant and Commission
staff are due by November 13, 2000, and will be available on request after that
date.
(Receive for Information)
1-28 Minutes of the Central Lake Ontario Conservation Authority dated November 21,
2000. (A copy of the minutes is attached to the Summary of Correspondence.)
(Receive for Information)
1-29 John Jackson, Coordinator, Citizens' Network on Waste Management, writing to
Council expressing their concerns with the proposals in the Waste Diversion
Organization's Report to the Minister of the Environment. The proposals would
continue the present situation where the Municipality of Clarington and other
municipalities in Ontario are burdened with the waste problem. Unfortunately,
the WDO's approach is based on the mentality that the producers of products and
packaging are subsidizing municipalities to deal with the waste problem. It
perpetuates the myth that dealing with wastes should be a municipal and taxpayer
matter. The reality is that municipalities and taxpayers have long been
subsidizing industry by covering the costs of getting rid of the materials that they
sell and profit from. The proposals would perpetuate the present situation
whereby producers and sellers of products dump the operational and financial
responsibility for handling their materials after they have been used onto
municipalities. The proposals leave the full burden of handling these materials on
municipalities, and would make only a 50% contribution towards recycling costs,
only 50% towards handling household hazardous wastes and almost no
contribution towards composting programmes.
(Receive for Information)
Summary of Correspondence - 8 -
December 18, 2000
1-30 Association of Municipalities of Ontario, advising Council on Bill 140, which
confirms the continuation of 5% increase a year on capped classes (multi -
residential, commercial and industrial properties) and introduces new tax policy
and tools. Bill 79, introduced in 1998, set out a policy of capping, in order to
limit, tax increases in the multi -residential class, the commercial class and the
industrial class to 10% in 1998, and additional %% in 1999 and a further 5% in
2000. The legislation, which sunsets at the end of the year, was quickly put in
place to deal with the redistribution of tax burdens within these classes. As a
result of a series of property tax reform Acts introduced throughout 1997, some
properties saw a tax decrease while others saw significant tax increases as
properties in the same class with the same market value were required to pay the
same tax. Bill 79, which capped increases and, in many cases limited decreases
applied to all municipalities in Ontario except Toronto. Toronto had already
decided to cap increases at 2.5% under an earlier statute.
Bill 140 sets out the government's plan for municipalities in the post 2000
capping program. In addition to the tax tools of Bill 79 (e.g. optional property
classes, graduated tax rates, moving tax rations, business rebates, phase -
programs) this new legislation sets out new tools and policies. AMO, along with
the municipal staff associations will be reviewing this legislation with priority as
it is expected to be quickly pushed through the Legislature as Bill 79 sunsets in
about six weeks. As with Bill 79, there is much to do and very little time to do it
in.
(Receive for Information)
1-31 John R. O'Toole, MPP, Durham, advising Council of some of the issues that have
come to his attention from his constituents regarding their Property Assessment
Notice. As the Durham Riding, MPP, he shares the concerns that citizens might
incorrectly interpret the assessment figures as a tax increases. Specific inquires
into assessment from property owners can best be answered by the Ontario
Property Assessment Corporation. If the owner believes a property is incorrectly
assessed, he or she can ask for reconsideration by contacting their local property
assessment office. As always, the tax rate will be established according to the
needs of the municipality. There is only one way in which the re -assessment
process could increase taxes. That would happen if municipalities failed to adjust
their tax levies to reflect the new assessment figures and used the higher
assessment numbers as a way to bring in higher taxes. We all recognize that if
assessment goes up, tax rates should go down. He is confident that municipalities
in his riding will not raise taxes.
(Receive for Information)
1-32 The Ministry of Consumer and Commercial Relations reminds consumers and
merchants that most sures must be closed on December 25 and January 1.
Contrary to some reports, stores may choose to remain open on Boxing Day,
December 26.
Summary of Correspondence - 9 - December 18, 2000
Consumers who wish to take advantage of the Boxing Day sales should check
store hours before making their shopping plans. Some stores may not choose to
open, and in some areas municipal bylaws may restrict retailers from operating on
December 26. Also, many stores that normally accept returns will not receive
them on that day.
Under the Retail Business Holidays Act, both Christmas Day and New Year's
Day are included in the list of eight annual holidays when stores are closed, with
some limited exceptions. The other days are Good Friday, Easter Sunday,
Victoria Day, Canada Day, Labour Day and Thanksgiving Day.
Flower shops, gas stations and book or magazine stores under 2,400 square feet
with a maximum of three employees, are among exempted businesses.
Minimum fines for opening on prohibited days of retail operation are $500 for a
first offence, $2,000 for a second offence and $5,000 for a third or subsequent
offence. Retail outlets found guilty maybe fined- up to $50,000 or the total
amount of gross sales for the day, whichever is greater. Enforcement of the Act is
the responsibility of local police services.
(Receive for Information)
1-33 Minutes of Meeting of Blue Circle Cement Community Relations Committee
of May 29, 2000 and October 2, 2000
(Receive for Information)
1-34 Bowmanville Museum Curator's Report, November, 2000 and Bowmanville
Museum Board Meeting Minutes for November 8, 2000.
(Receive for Information)
1-35 Valleys 2000, Notes of Directors' Meeting of October 10, 2000
(Receive for Information)
1-36 Durham Regional Police Service, Media Release on Special Traffic Enforcement
Initiative in Whitby. In the Spring of 1998, the WINS program was introduced in
the Town of Whitby. It was initiated by Whitby residents in co-operation with
many community partners (citizens, schools, community policing volunteers,
associations, service clubs, the media, businesses, elected officials, Town of
Whitby staff, Whitby O.P.P., and Durham Regional Police — Whitby Community
Police Office). WINS is a comprehensive safety program that everyone who lives
or works in Whitby can become involved with and benefit from. Their ultimate
goal is to make Whitby a safer community through education, awareness and
enforcement.
Summary of Correspondence - 10 -
December 18, 2000
There will be officers from the Whitby Community Police Office conducting a
specific traffic enforcement initiative on Wednesday and Thursday, December
13' & 10, 2000. Several areas have been targeted with particular attention being
paid to Thickson Road, Brock Street South, Baldwin Street, Watford Street,
Winchester Road, Garden Street and Anderson Street. This Special Traffic
Enforcement Initiative is a continuing effort to reduce collisions on our streets.
The following hazardous moving violations will be targeted:
Offence
Fine
Points
Offence
Fine
Points
Pass school bus
$315.
6
Disobey School
$105.
3
Crossing Guard
Disobey red light
$185.
3
Fail to Yield to Ped.
$105.
2
Disobey stop sign
$105.
3
Speeding 10 kms. over
$ 35.
0
Fail to wear seatbelt
$105.
2
Speeding 20 kms. over
$ 95.
3
No insurance
$5,000.
0
Speeding 30 kms. over
$137.50
4
Careless Driving
$315.
6
Speeding 40 kms. over
$285.
4
The fines increase if the offence occurs in
a Community Safety Zone.
(Receive for Information)
I — 37 J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation,
submitted correspondence on behalf of the Durham Region Conservation
Authorities, enclosing background materials and initial press coverage from a
press conference held in Toronto on Wednesday, December 6, 2000 to launch the
Conservation Authorities Moraine Coalition.
(Receive for Information)
1-38 Ian D. Macnab, General Manager/Secretary-Treasurer, Kawartha Conservation,
enclose a copy of proposed 2001 Kawartha Conservation budget for your review.
This document presents programming rationale as well as costing. Prior to the
preparation of the 2001 budget, their Board of Directors reviewed programming
and funding and concluded that Kawartha Conservation has been seriously
underfunded. In order to provide the required level of programming a substantial
increase to the budget is required.
Municipal representatives appointed to our Board of Directors will vote on the
budget and associated municipal levy on February 21, 2001. To ensure that these
representatives are well informed prior to the vote, it is their hope that they can
meet with all of their municipal partners well beforehand to review the budget
document. To this end, they are available to meet and/or make presentation to our
Council on Kawartha Conservation and the 2001 budget.
(Receive for Information)
I — 39 E. Richard Lovekin, Kilcolman Farms, submitted correspondence to fully clarify
his position as the owner of the lands on which a special Massey Committee of
the Newcastle and District Historical Society plan to hold an agricultural
historical event. Mr. Lovekin states, it is a non-pro5t event and is not being paid
any money whatsoever.
Summary of Correspondence - 11 - December 18, 2000
Mr. Lovekin suggests it is analogous to a plowing match event and is his
understanding that no specific occasion permit is required and that the only
requirement would be to comply with any public health arrangements required re:
sanitation.
(Receive for Information)
I — 40 Mrs. Catherine Pickard submitted a letter in which she feels consumers in general
are frustrated and fed up with problems and are forced to accept, but over which
they have no control. Examples:
' - Why do I have to accept at least four bundles of the very same brochures
LJ and advertising matter, every time a paper is dropped on my driveway?
In fact, why do I have to get all these papers on my driveway anyway?
Why can the Liquor Control Board outlets not accept returns on wine and
liquor bottles? There seems to be no problem with beer bottles.
Why can one not buy envelopes with enough glue on them to seal them?
Junk Mail! We could all get along without it very well.
Plastics! We get an avalanche of plastics in every form imaginable (meat
trays, bubble packaging etc.)
At a real down-to-earth level, why must I pay a staggering $2.29 for a litre
of buttermilk to make my muffins?
Mrs. Pickard would appreciate ;your comments and receive them shortly.
(Receive for Information)
1-41 City of Prince George sending a reminder of their upcoming Conference
"Communities Taking Action — Strategies for Rural, Remote and Northern
Healthcare", Prince George, B.C. January 18 — 20, 2001.
(Receive for Information)
I — 42 Beth Benson, Executive Director, Waterfront Regeneration Trust, enclosed a
complimentary copy of the launch on November 281h of a Decade of
Regeneration: Realizing a Vision for Lake Ontario's Waterfront.
Should anyone wish to purchase further copies of the publication, they are
available from their office for a charge of $25.00.
(Receive for Information)
1-43 W. Warren Holmes, Senior Vice President, Canadian Mining Operations
submitted a 1998/1999 Annual Report on the Canadian Industry Program for
Energy Conservation (CIPEC).
a+y vi %-urresponoence - 12 December 18, 2000
CIPEC's success is built on the voluntary efforts of Canadian manufacturing and
mining companies. By participating in CIPEC, industry supports Canada's goal
of reducing greenhouse gas emissions to 6 percent below 1990 levels by the
period 2008-2012.
Their Annual Report shows that Canadian industry has experienced increased
energy efficiency since the beginning of the decade while achieving virtually no
growth in energy-related CO2 emissions for the same period. The results for the
period 1990-1998 are impressive, with an average annual improvement in energy
intensity of 1.26 percent, which exceeds their annual target of 1 percent.
Additional copies of our 1998/1999 Annual Report are available by contacting
them. CIPEC is proud of industry's voluntary energy efficiency and
environmental achievements and will continue to seek new opportunities for
further successes.
(Receive for Information)
CORRESPONDENCE FOR DIRECTION
D - 1 Arnold Bark, Chairman, Bowmanville Museum Board, regarding the issue of
possible museums amalgamation under one board was once again raised. The
Board Members expressed positive views regarding a discussion with the Town
and Clarke Board to, at least, explore the subject. The Board also expressed
strong views regarding the advertisement for a Curator at the Clarke Museum &
Archives. This advertisement has been widely available on the Internet and the
detail contained in this ad has had a negative impact on the staff of the
Bowmanville Museum. It is felt that the Town, not the Clarke Museum Board, is
responsible for advertising and replacement of any staff member of the Museums.
The current By-law doesn't allow for staff replacement by any board. The Board
feels strongly that the Town should be taking a leadership role in this matter, with
input from the applicable Board as required. As Chair, he would welcome the
opportunity to discuss the matter in detail with the responsible Municipal staff
members.
(Motion for Direction)
D - 2 Acting Commissioners of Council Services and City Clerk, The City of Windsor,
advising Council that the City of Windsor on July 24, 2000, passed the following
resolution:
"WHEREAS the Province of Ontario has downloaded Ontario Works,
land ambulance, social housing, child care and Provincial Offences
programs to the City of Windsor through the Consolidated Municipal
Services Management Agreements;
AND WHEREAS the City of Windsor is responsible for providing staff,
accommodation and studies on how to most effectively implement these
programs;
Summary of Correspondence -13 -
December 18, 2000
NOW THEREFORE BE IT RESOLVED that the City of Windsor petition
the Government to reinstate Special Circumstances Funding to cover
transitional and implementation costs for these downloaded services.
Further that a copy of this special resolution be circulated to A.M.O and
all other counties within the Province of Ontario to request that they
petition the Provincial Government in support of this request."
(Motion for Direction)
D - 3 Town of Charlton, advising that the Town of Charlton on September 22, 2000,
passed the following resolution:
"WHEREAS the Province of Ontario has changed the guidelines for water
testing of all water treatment plants for pesticides and PCB's from every
ten years to quarterly and changed "Volatile Organics" from every five
years to four times per year;
AND WHEREAS the Town of Charlton water plant is operated by
Ontario Clean Water Agency who currently test water samples regularly
and have never found any of the above parameters;
AND WHEREAS Towns and Villages in Northern Ontario cannot afford
these costly tests which are seen as expensive and unnecessary -
particularly in Northern Ontario;
THEREFORE, BE IT RESOLVED THAT the Town of Charlton hereby
petitions the Province of Ontario - Ministry of Environment - Honourable
Dan Newman and the Honourable Premier Mike Harris to provide 100%
funding to Northern Ontario Municipalities for the cost of testing
requirements for "Pesticides, PCB's" and "Volatile Organics" or keep the
testing requirements every 10 years and every five years respectively;
AND FURTHER THAT a copy of this motion be forwarded to Member of
Provincial Parliament - Honourable David Ramsay, Timikaming
Municipal Association, and all Municipalities in Ontario for their
support."
(Motion for Direction)
D - 4 Mary Mysyk, CAO/Clerk-Treasurer, Corporation of the Town of Laurentian
Hills, advising Council that the Town of Laurentian Hills on October 11, 2000,
passed the following resolution:
"BE IT RESOLVED THAT the Town of Laurentain Hills request that the
Province of Ontario and the MOE provide a full environmental assessment
and a residential impact study on the use of the Adams mine site as a
waste disposal site and provide this information including the potential
impacts to the Temiskaming/Ottawa River system to other municipalities
and residents surrounding the Adams Mine, and circulate to all
municipalities in Ontario and Pontiac County, Quebec,."
(Motion for Direction)
Summary of Correspondence - 14 -
December 18, 2000
D-5 P.M. Madill, Regional Clerk, Region of Durham, requesting that Council
nominate persons for the following appointments:
I Member of the Land Division Committee
2 Members to the Central Lake Ontario Conservation Authority
2 Members to the Ganaraska Region Conservation Authority
1 Member to the Kawartha Region Conservation Authority
Appointments to the Conservation Authorities must be elected officials and for
the Central Lake Ontario Conservation Authority the official must be a Member
of Regional Council.
(Motion for Direction)
D-6 Leigh Facey -Crowther, Principal, Clarke High School, writing regarding their
concern about the only entrance to Clarke High School from Highway # 115.
They are constantly having to deal with trucks that park on the shoulder just south
and north of their entrance. The result of this is that staff and students (buses) are
put at considerable risk when they enter and exit the school property. Although it
is posted as "no parking" it is not often enforced and/or the penalty is not
sufficient to change their behaviour. It has been suggested by the school council
that two things could be done to correct what is potentially a very serious
situation:
1. they need regular patrol of this area to discourage parking; and
2. the municipality should consider repainting the shoulder line to produce
exit and entrance lanes into the school.
(Refer to M.T.O. and O.P.P.)
D-7 S. Rush-Jeanes, Principal and D. Potts, School Council Chair, Mother Teresa
Elementary School, requesting assistance in the fund-raising for a new
playground equipment at Mother Teresa Catholic Elementary School in Courtice.
Their students are in need of new equipment for their playground since half of it
was removed at the end of the summer as a result of the new playground
regulations.
(Motion for Direction)
D - 8 Elly Macmaster, Community Relations Coordinator, Big Brothers & Sisters of
Clarington, requesting Council to schedule a flag -raising event for Monday,
February 5h, to promote its annual "Bowl For Millions" campaign, which takes
place from February 5 - 10, 2001.
(Motion for Direction)
Summary of Correspondence - 15 _
December 18, 2000
D-9 Sgt. Paul A. Malik, Community Services Coordinator, Community Services Unit,
Durham Regional Police Services, requesting Council to grant permission to erect
approved Neighbourhood Watch signs in the area of Centertield and Nash Road
in Courtice. This letter is to introduce Council to a group of concerned citizens
who want to get involved in a Neighbourhood Watch. Through persistence,
devotion and hard work, these people have made an honourable effort to form a
Neighbourhood Watch within their community. They have met all criteria as set
out in the Durham Regional Police Service "Neighbourhood Watch Guidelines"
and have received a commitment from their fellow neighbours of a least 75%
participation.
(Motion for Direction)
D - 10 Lynn Morrow, Executive Director, Greater Toronto Services Board, writing to
remind Council of the requirements of the Greater Toronto Services Board Act
1998, regarding the appointment of members to the GTSB. Pursuant to Section
4(a) of the Greater Toronto Services Board Act, 1998, mayors of area
municipalities are members of the Greater Toronto Services Board without any
action being required on the part of council. However, council may appoint
alternates for board members and when doing so, council must comply with
Section 9 of the Act. A new chair for the GTSB and a new chair for the board of
GO Transit will be elected at the inaugural meeting of the GTSB on
January 12, 2001.
(Motion for Direction)
D-11 Cathy Stokes, Resource Development Coordinator, Alzheimer Society Durham,
requesting that Council proclaim the month of January "Alzheimer Awareness
Month". Sunday, January 7, 2001, Alzheimer Society of Durham Region will
kick off its Alzheimer Awareness Month activities by hosting its 2nd annual Walk
for Memories, a fundraiser in support for research into the cause and cure of
Alzheimer Disease. They would be honoured if Council would join them at
Cullen Gardens and contribute to the success of their second walk-a-thon
fundraiser. Alzheimer Disease affects more than 3,800 people in Durham Region.
If fact, Durham Region is the 3`d largest region in the province for people with
dementia. That number is expected to more than triple in the next 20 years.
These is an urgent need to raise awareness and an understanding of this disease
and related dementia among Durham's residents and to encourage their role in
finding a cure for dementia disorders.
(Motion to Proclaim)
D — 12 Gabrielle Worsley on behalf of Newcastle Community Hall Board is requesting
that a withdrawal be made from the Montague Trust Fund in the amount of
$3,200.00. The Board has decided to use this money to pay for flood lighting at
the front of the hall.
(Motion to refer correspondence to
Fred Horvath, Operations Manager)
D — 13 Sally Barrie, Administrator, Durham Region Community Care Association
requesting the Municipality of Clarington declare its support for the International
Year of Volunteers (IYV 2001) through an official proclamation. This special
recognition by Council would recognize and celebrate the impact those volunteer
efforts have made throughout our local community.
(Motion to Proclaim)
D — 14 Association of Municipalities of Ontario, (AMO) encloses their membership
invoice for 2001. Renewal is critical for you to continue receiving the many
benefits of membership including the important advocacy initiatives on key issues
that affect Ontario municipalities.
(Motion for Direction)
D — 15 Mr. & Mrs. Robert Cochrane present a petition from the residents of Lownie
Court in the Municipality of Clarington regarding the issue of sidewalks being
placed on their court. As a home owner on a court, they do not feel that they
should be subject to excess pedestrial traffic. This is one main reason people
choose to buy on a court. They were told there would be no sidewalk and also
were shown plans by the builder showing no sidewalk on their court. There are
two (2) other routes people can take to access either the school or a main
throughfare (Meams Ave.) They would like Council to consider this as a formal
application (petition) to have this brought to Council's attention as soon as
possible.
(Motion for Direction)
D — 16 Debi A. Bentley, Deputy Clerk, Durham Region is requesting nominations from
the Municipality of Clarington for appointment to the membership of the D -EAC
(Durham Environmental Advisory Committee). On October 18, 2000, Regional
Council adopted a resolution to establish the Durham Environmental Advisory
Committee in accordance with the approved terms of reference.
(Motion for Direction)
D — 17 Janet Beckett, City Clerk, City of Port Colborne, at their Council meeting of
November 6.2000, adopted the following resolution to enact Remembrance Day
as a statutory holiday throughout Canada. Your consideration and support would
be appreciated.
"THAT WHEREAS Remembrance Day provides an opportunity for all
Canadians to pause and reflect on the many sactifices that our fellow
Canadians gave during times of war.
THAT WHEREAS the freedom and safety that we nourish today is the
outcome of the efforts of the so many service men and women who gave
of their lives, as well as the suffering in whi h their families have had to
endure ever since.
Summary of Correspondence - 17- December 18, 2000
THAT WHEREAS we must never forget to remember those whom paid
the ultimate sactifice with their lives, as well as, the many more who were
wounded in the protection of our freedoms and love of their country.
THAT WHEREAS we must continue to emphasize the importance of this
day as a day of reflection, especially to our youth, whom we expect to
carry on this day of remembrance well into the future.
NOW THEREFORE, be it resolved that the Council of the Corporation of
the City of Port Colborne encourage the Provincial and Federal
Governments to enact this day as a statutory holiday throughout the
country.
THAT all municipalities be circulated this motion for their support."
(Motion for Direction)
D — 18 Arnold G. Bark, Chairman, Bowmanville Museum Board would like to request
that you rescind By-law #79-67, Section 3.c) which reads:
The Members of the Board, who are not Members of Council, shall hold
office for a term of three years and may be re -appointed to three
consecutive terms at which time they must retire for at least one term to be
eligible for re -appointment to the Board.
and that it read:
The Members of the Board, who are not Members of Council, shall hold
office for a term of three years.
(Motion for Direction)
D — 19 Rick Johnson, Chairman,Central Lake Ontario Conservation Authority regarding
information on the Ontario Agreement for Great Lakes Water Quality
(Motion for Direction)
D — 20 Paul Young, stating various concerns regarding the vote -by -mail process
(Refer to Municipal Clerk)
COUN
IL INFO
1TTINTCTPAT,M' OP CLARTNNGTONN
NEWCASTLE C01•L11C'NI1'1' BALL BOARD
Minutes of a meeting of the Newcastle Community Hall .'
Board held on September 18, 2000 at 7:00 PM in the Council
Chambers.
Present Were: K. Moffatt
R.B. Rickard
S. DeJong
C. Trim
G. Worsley (secretary)
Regrets From: C. Abraham
D Schmiegelow
J. Mutton
August 21° meeting was cancelled, as there was not a quorum. In attendance were S. DeJong, C. Trim, and
R.B. Rickard.
hiTNi- 7S
Motion by S. DeJong. seconded be K. Moffatt
THAT the July minutes be accepted as presented. "CARRIED"
2• BUSINESS ARISING
No response from Stan for electrical work, R.B. Rickard went to Snowden Electrical and
received a quote for the kitchen thermostats, lights in kitchen and outlets in Historical Roont
of $940.00.
` Motion by C. Trim, seconded by S. DeJong
TIIAT Snoweden Electrical's quote of $940.00 be accepted. "CARRIED"
P.A. cabinet still not done by F. Horvath's dept.
Motion by K. !Moffatt, seconded by S. Delon"
THAT we hire G. Forget to build cabinet for P.A. for under $400.00. Members of the board
to be polled by phone to discuss of price is higher. "CARRIED"
- S. DeJong wiil fix steel door to downstairs — hinge has sprung loose.
- Discussiuu about carpet artd lluur maiuteuancc — get price (rout F. Hurvath on bi-weekly dud
monthly cleaning of carpet. R. Worsley will speak with R.B. Rickard about monthly
mdintcnancc program for both.
- Rack Kens to hall to he replaced by Kamstra.
- Two old speakers are still available to whoever would like them.
Council Chambers to be painted in early fall. ' i l ION
NTW RI%SDTSS
- Discussion retarding old sidewalk benches, it was decided with the netiGlrri�san''
entrance we would not need them.
Motion by K Moffatt. seconded by C. Trim
THAT sidewalk benches be removed.
I-1
A sign is to put in park stating it was a b4illenium Project funded by the Fcdcral Government.
Suggested it he put behind cenotaph.
R.R. Rickard received call about noise level on 9/15/00. Secretary will check into bylaws
regarding noise.
S. DcJong will take care: of window screens for kitchen
S. DeJong to do next safety check.
Kitchen is still not acceptable - agreed to notify caters of our conditions and charge renters in
future.
K. Moffatt suggested we look into new phone set up for secretary's home, calls have
increased. G. Worsley will see what Bell has to offer.
C. Trim suggested we look into Christmas lighting for Parkette.
Discuss flood lighting when dollars are available.
4. FTNANCTAL REPORT
Motion S. DcJong, seconded by K. Moffatt
THAT financial report be accepted as presented. "CARRIED~
BTT.T.S
Motion by C. Trim, seconded by K. Moffatt
THAT bills be paid as presented - Kamstra 3119.05, Tclk 2979.65, Swish 405.74, S. DcJong
40.00; G. Worsley 65.00, R B. Rickard 33.35, Rona 38.74 "CARRIED"
Du not pay Vissers biii until they have responded to our complaint about finishing job.
6. CORRESPONDENCE
Motion by S. DcJong, seconded by C. Trim
To receive the following letters for information and Filing- -
Bruce Taylor (Youth Committee)
- Cycle Club, Wired World Solutions. "CARRIED"
Motion by K. Moffatt, seconded by S. DcJong
To renew membership with Board of Trade for .$50.00 for one more year. "CARRIED"
ADJ(i RIND 9 10 pM
COUNCIL INFORMATION
CLARINGTON TRAFFIC MANAGEMENT COMMITTEE
MEETING NO. 7 MINUTES
SEPTEMBER 14, 2000 AT 7:00 P.M.
Location Third Floor Meeting Room
Municipal Administrative Building
40 Temperance Street, Bowmanville
Persons in Attendance: Mark Lenters
Clayton Morgan
Allan Hewitt
Gwen Woodcock
Mike Bilsky
Ron Radcliffe
Ken Locke
Troy Young
Stephen Vokes
Ron Baker
Regrets: Derek Plach
Dana Collins
1) Introductory Remarks:
2)
3)
4)
Voting Member
Voting Member
Voting Member
Voting Member
Voting Member
Non -Voting Member
Voting Member
Municipal Councillor, Liaison to
Public Works
Director of Public Works
Traffic Coordinator, Public Works
Voting Member
Durham Regional Police
• Clayton Morgan thanked all for their attendance and support at the recent
Council meeting. Based on comments made by elected representatives, the
Committee was well received.
Minutes of previous meeting approved; Radciiffe/Hewitt, Carried
Distribution of materials
• Requests for all -way stops within the Municipality
• Graphic showing gateway treatments
Review of Council presentation on September 5, 2000:
• Hamlets gateway propos al was accepted as were our proposed
Committee constitution.
• The issue of gateways passed with minimal discussion indic
response. It is suggested that we gain some press from the
gateways.
I-2
• A roundtable of comments by Committee members yielded the following
comments:
- We don't expect to be involved in Regional issues but could invite
them to attend a future meeting to update us on the status of issues of
Regional significance that may affect the Committee's activity.
Thanks to Ron Baker and Steve Vokes for being available to the
Committee as technical resources.
- The Committee should approach the new Council to inform them of
our activity and status.
5) Development of an information pamphlet or standard letter
• The desire to have an informative but simple package that encompasses issues
of process.
- Moved and Carried to prepare information for Council to review to
inform the public of traffic issues and how to respond.
(*next meeting will be devoted to discussing the content)
6) Detailed design and cost estimates for decorative hamlet signs:
• Each installation is $900 complete including signs, markings, wooden gates
and installation. Installation by November 30`h.
7) Review listing of speed concem/potential traffic calming areas and requests for
stop signs:
• Each member to look at maps showing locations by the next meeting.
• The requests are fairly current.
• Committee members to discuss in greater detail at the next meeting.
W
• Numerous observations of unsafe operations through stop controlled
intersections.
• Questions regarding reviewing traffic calming treatments in other hamlets at
this time. The general thought is that these issues along with other areas of
concern should be dealt with before budget time (submissions in Sept./Oct.).
The Committee recommendations would be competing for budget dollars with
other projects such as road rehabilitation.
8) Future meeting to be held October 19`r at 7:00 p.m. in Committee Room 1.
Traffic Management Committee _ 3 _
September 14, 2000 Minutes
9) Other business:
• Next field trip, this time to Cobourg, on September 28`h at 3:00 p.m.
10) Adjournment
CLARINGTON TRAFFIC MANAGEMENT COMMITTEE
MEETING NO.8 MINUTES
OCTOBER 19`h, 2000 AT 7:00 P.M.'CiNft4':' ;_•ty;�;�.3
Location: Meeting Room No. 1
Municipal Administrative Building
40 Temperance Street, Bowmanville
Persons in Attendance
Mark Lenters
Clayton Morgan
Allan Hewitt
Gwen Woodcock
Mike Bilsky
Dana Collins
Stephen Vokes
Voting Member
Voting Member
Voting Member
Voting Member
Voting Member
Durham Regional Police
Director of Public Works
Regrets: Derek Plach Voting Member
Ron Radcliffe Voting Member
Ken Locke Voting Member
Troy Young Council Liaison
Ron Baker Traffic Coordinator, Public Works
1) Minutes of previous meeting approved; Hewitt/Bilsky, Carried
2)
3)
Summary of Colborne and Cobourg Traffic Calming Tour:
• Colborne was mostly aesthetic but not as functional as could be achieved. Angle
Parking appeared not very functional.
• In Cobourg, several sections of bump-ottt curbing on James Street had been removed
in the recent past. The bump -outs were simply to encourage parking on one side and
originally went out around trees, but the trees have since been removed. The
imprinted area by the school and other imprinted crossings were done more for
appearance than any speed concerns. They have had many complaints from the
neighbours about the tire noise. There was no major speeding problem at the school
to begin with and no studies were done before or after. There was a perception that
the devices do slow traffic but there was no evidence that operating speeds had
reduced.
Review of Mapped Locations for Traffic Complaints:
• Common requests for all -way stops on collector roads
0 Numerous sections of arterial roads receiving complaints
• Prestonvale Road/Glennabbey Drive concerns are common and warrant further
review:
> Prestonvale Road functions as a collector road by connectivity and function
> Robert Adams and Glennabbey were to become the collector roads
> Prestonvale Road was paved at l Om width for a portion south of Highway No.
2
> Council successfully petitioned the Region to designate Prestonvale Road as a
local road in the Region's Official Plan
> A recent report about Claret Road traffic access problems was combined with
a request for additional stop signs on Robert Adams Drive and also at
Prestonvale Road and Claret Drive
The solution to the problem requires assessment of traffic capacity for a wider
area of partially developed subdivisions in addition to traffic calming.
• Requests for stop signs could be addressed by this Committee to inform them and
obtain opinions from the Committee before the issue goes to Council. Ron Baker will
bring to the Committee issues that are likely to go to Council by report from staff.
This list will include crossing guard requests and Concession Street follow-up report.
• These matters will be discussed again at the next committee meeting when a fuller
attendance is available.
4) Development of an information pamphlet or standard letter:
• Steve Vokes handed out a sample pamphlet from Richmond Hill's Traffic
Committee.
• A how-to information brochure that would be handed out when staff receive traffic
complaints seems suitable to most of the Committee members.
• More discussion at the next meeting.
5) Status of the Gateway Decorative Hamlet Signs:
• Posts are up but little else at the time of reporting
• Clayton recommends a press release with photos
6) Other Business:
• Patterned Crosswalks:
Clayton raised the matter of placing a pilot installation at a site nearby
Steve Vokes indicated that he would inquire into possible appropriate
locations for imprinted crossings.
Traffic Management Committee 3 .
October 19, 2000 Minutes
7) Future meeting to be held November 16`h at 7:00 p.m. in Committee Room 1. Meetings
will be held mostly on the third Thursday of each month.
8) Adjournment
The Regional
Municipality
of Durham
Clerk's Department
605 Rossland Rd. East
!— - P.O. Box 623
(-' Whitby, Ontario
`-� Canada Ll N 6A3
(905) 668-771 t
Fax: (905) 668.9963
P.M. Madill, AA.e.T.
Regional Clerk
COUNCIL INFORMATION
October 13, 2000
Ms. Lynn Morrow
Executive Director
Greater Toronto Services Board
1000 Murray Ross Parkway
Toronto, Ontario
M3J 2P3
700(1Cr1'7 Pr.( 2;31:05
REQUEST FOR COMMENTS ON THE REVIEW OF THE GREATER
TORONTO SERVICES BOARD - PHASE 1 REPORT, ADDRESSING
GTA -WIDE CHALLENGES
COUNCIL CORRESPONDENCE # 319, DATED JULY 6, 2000 FROM
THE GREATER TORONTO SERVICES BOaRn _ of to cu c.
M&Morrow, the Council in Committee of the Whole considered the above
matter and at a meeting held on October 4th and 11 th, 2000, the Council of
the Regional Municipality of Durham adopted the following
recommendations of the Committee:
"a) THAT Durham Council confirm its previous position that it does not
support the existence of the Greater Toronto Services Board (GTSB)
since it is an unnecessary duplication of existing GTA organizations
and governance structures;
b) THAT if the GTSB is to continue to exist, it should:
I-4
(i) continue to operate as a coordinating body with its current
size, composition and boundaries according to the GTSB Act;
focus its energies and resources on securing the necessary
funding from federal and provincial govern ments;,to.ilmpfem
the approved GTSB Transportation Plan;
(ill) conduct a corporate strategic planning exercise immediate(���• .c;
following the inauguration of the new Board 19S ,articutake,
priorities for the next three years;
(iv) undertake a formal evaluation process at the•cnnclu'sion
each three year term of the Board; /- - :• -•---r-
1
100% Poll Consumer
(v) implement administrative and operational changes suggested
in Report 2000-J-15 to improve its effectiveness;
c) THAT if the GTSB continues to exist, the Region request the
Province of Ontario to:
(i) acknowledge that former Provincial responsibilities for GTA
coordination have been downloaded to the Board;
demonstrate its commitment to the Board by contributing to
the cost of Board operations and strategy implementation;
d) THAT Joint Report No. 2000-J-15 be endorsed as the Region of
Durham's comments on the Phase 1 Report and recommendations
for the review; and
e) THAT Joint Report No. 2000-J-15 be forwarded to the Minister of
Municipal Affairs and Housing, other Regional Municipalities in the
GTA, the City of Toronto, and the area municipalities in Durham for
their information."
Enclosed as directed, is a copy of Joint Report #2000-J-15.
P.M. Madill, A. M.C.T.
Regional Clerk
(1 PMM/db
Encl.
cc: See Attached.
3/....
-3 -
cc: The Honourable T. Clement, Minister of Municipal Affairs & Housing
Ms. J. Eaglesham, Clerk, Regional Municipality of Halton
Ms. B. Zeran, Clerk, Regional Municipality of Peel
Mr. D. Kelly, Clerk, Regional Municipality of York
Ms. N. Wong, Clerk, City of Toronto
Mr. M. de Rond, Clerk, Town of Ajax
✓Mr. G.S. Graham, Clerk -Administrator, Township of Brock
Ms. P.L. Barrie, Clerk, Municipality of Clarington
Mr. B. Suter, Clerk, City of Osh6wa
Mr. B. Taylor, Clerk, City of Pickering
Mr. E.S. Cuddie, Clerk -Administrator, Township of Scugog
Mr. W.E. Taylor, Clerk, Township of Uxbridge
Mr. D.G. McKay, Town of Whitby
Mr. G. H. Cubitt, Chief Administrative Officer
Mr. R.J. Clapp, Commissioner of Finance
Mr. A.L. Georgieff; Commissioner of Planning
Dr. R.J. Kyle, Commissioner and Medical Officer of Health
P.W. Olive, Commissioner of Economic Development and Tourism
V.A. Silgailis, Commissioner of Works
TO: Regional Council in "Committee of the Whole"
FROM: G. H. Cubitt, Chief Administrative Officer
R. J. Clapp, Commissioner of Finance
A.L. Georgieff, Commissioner of Planning
R. J. Kyle, Commissioner & Medical Officer of Health
P. W. Olive, Commissioner of Economic Development & Tourism
V. A. Silgailis, Commissioner of Works
RE: Joint Report No. 2000-J-15
DATE: September 20, 2000
SUBJECT:
Request for Comments on the Review of the Greater Toronto Services Board - Phase 7
Report, Addressing GTA -wide Challenges
Council Correspondence # 319, dated July 6, 2000 from the Greater Toronto Services
Board
RECOMMENDATIONS
THAT Durham Council confirm its previous position that it does not support the
existence of the Greater Toronto Services Board (GTSB) since it is an
unnecessary duplication of existing GTA organizations and governance
structures;
2. That if the GTSB is to continue to exist, it should:
(i) continue to operate as a coordinating body with its current size,
composition and boundaries according to the GTSB Act,
(ii) focus its energies and resources on securing the necessary funding from
federal and provincial governments to implement the approved GTSB
Transportation Plan;
(iii) conduct a corporate strategic planning exercise immediately following the
inauguration of the new Board to articulate Board priorities for the next
three years;
(iv) undertake a formal evaluation process at the conclusion of each three
year term of the Board;
(v) implement administrative and operational changes suggested in Report
2000-J-15 to improve its effectiveness
3. That if the GTSB continues to exist, the Region request the Province of Ontario
to:
(i) acknowledge that former Provincial responsibilities for GTA coordination
have been downloaded to the Board;
demonstrate its commitment to the Board by contributing to the cost of
Board operations and strategy implementation;
4. THAT Joint Report No. 2000-1-15 be endorsed as the Region of Durham's
comments on the Phase 1 Report and recommendations for the review; and
5. THAT Joint Report No. 2000-J-15 be forwarded to the Minister of Municipal
Affairs and Housing, other Regional Municipalities in the GTA, the City of
Toronto, and the area municipalities in Durham for their information.
REPORT 2000 — J -15 : EXECUTIVE SUMMARY
The GTSB Act requires a review by December 31, 2000 to examine Board size,
composition, boundaries, and powers. The Review Terms of Reference requires an
evaluation of the performance of the Board, identification of barriers to its effectiveness,
and recommendations for improving the effectiveness of the Board. The Board
approved circulation of the Phase 1 Report for comment on June 30. Municipal
comments are due by September 30, 2000. This report focuses on GTA -wide
challenges identified through a series of interviews with GTSB CAOs.
Comments on Phase 1 Report
The Phase 1 Report does not:
• respond to requirements of legislation
• adequately address requirements in the Review Terms of Reference
• adequately review the actual activity of the Board compared to its annual workplans
• review so-called GTA issues in the context of current action on those issues
• provide clear understandable criteria for evaluating the Board
• provide the information needed by municipalities to properly assess the Board
• request the input needed from municipalities to complete the Phase 2 Report.
The Phase 1 Report seems directed at designing a new organization or structure to deal
with the "GTA -wide issues" identified. The only evaluation criteria provided are ones
intended to assess other structural options, not the current GTSB structure.
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Evaluation of GTSB by Durham Region
Accomplishments on Legislated Objects
The Board's legislated "objects" or mission are to facilitate coordinated decision making
among GTA municipalities and to "exercise general direction and control of GT Transit".
To date, the GTSB has fulfilled its mandatory obligations under the GTSB Act.
Of the discretionary powers available to them, the Board chose to focus on
transportation issues and adopted the Transportation Plan as a strategy under Section
22 of the Act. A large portion of the 2000 budget and workplan is also dedicated to
advancing transportation issues and implementing the Transportation Plan.
The Board chose not to address some discretionary issues. The Board studied
ambulance and dispatch services and concluded it had no substantive role in
coordination of these services.
Accomplishments Compared to Workplans
Attachment 3 compiles details of Committee accomplishments compared to the 1999
and 2000 workplans. 1999 plans were overly optimistic and results were delayed due to
the time needed to establish committees, staff teams and meeting schedules; the
summer break; and so on. By mid 2000 many 1999 objectives were completed and
2000 workplans were underway.
Administration
A small staff established the GTSB offices, supported the many GTSB meetings and
distributed huge volumes of material. Improvements to reporting, timeliness and
organization of materials, and conduct of meetings would make Board operations more
efficient and effective.
Financial/Management
The GTSB budget doubled from 1999 to 2000. Better routine reporting of expenditures
and variances should be initiated. An approval process for significant variance from
budgeted expenditures should be established. A consistent, accountable process for
selecting and engaging consultants is needed rather than having each committee create
their own process. Program evaluation measures are needed so that projects and
workplans can be assessed annually and upon completion.
Organizational Development
The GTSB has developed a sizable Committee, Working Group and staff team structure
that represents considerable municipal commitment. Each committee has a workplan
and most have a budget. The Board refined its committee membership rules early in
2000 to address some problems. Attendance and frequency of quorum have improved
since then. Some committees are more clearly focused on required or priority activities
than others. GTSB decisions and actions requiring municipal consultation take at least
four to six months. However the consultation step is crucial to building support for
Board directions and it is difficult to envisage; how this process could be quicker.
7)
Policy Development and Outputs
Development of the Transportation Plan, Accord, and funding strategy and the
countryside strategy comprised the primary policy activities of the Board. Internal
policies including a procedural bylaw, dispute resolution protocol and financial and
administrative policies were developed. Others are being developed. Lack of a
corporate strategic plan for the Board is a serious policy gap. Commitment to a plan
and shared priorities should guide the Board's committee structure, budget and
workplans.
Political Commitment and Cohesion
Member attendance at committees has improved. Municipalities have dedicated
significant member and staff time to Board work. Commitment to advancing the
transportation plan was demonstrated by the doubling of the GTSB 2000 budget
allocation. Policy and financial commitment from the Province to support the Board
operations and initiatives is a missing vital component.
Suggestions for improving the Board's effectiveness include:
• Development of a corporate strategic plan by the new Board to guide its
committee structure, workplans and budgets
• Development of performance and evaluation measures for the Board and its
workplans.
• Regularized reporting on workplans and finances; tracking of unfinished business
• Other administrative improvements related to Board and committee minutes,
RFP process.
REPORT:
1.0 Purpose
This report provides comments on the Review of the GTSB — Phase 1 Report,
Addressing GTA -wide Challenges, forwarded on July 6, 2000 by the Greater
Toronto Services Board. (See Attachment 2 - CC# 319). It also reviews activity
undertaken by the GTSB in its first 18 months of operation and suggests ways to
improve the operation of the Board.
2.0 Background
2.1 Legislative Requirements for GTSB Review
The Greater Toronto Services Board Act 1998, requires that a review of the
Board be completed by December 31, 2000. This statutory review must
examine:
• board size and composition
• distribution of votes among members
• its current powers and additional powers needed in the opinion of the Board
• its boundaries (for purposes of removing but not adding members).
The Board's review must take into consideration resolutions of member
municipalitie-, on these four issues. The Board must report the results of the
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review to the Minister on or after January 1, 2001. The Board may, by resolution
Passed after January 1, 2001, ask the Minister to take action on
recommendations arising from the review. Such a resolution can only be passed
by a 213 majority of votes cast.
2.2 Review Process to Date
The 1999 GTSB workplan assigned the review process to the Statutory Review
Committee (later renamed Strategic Planning and Review Committee). The
Committee first met on February 16, 2000 and established terms of reference for
the review. On March 3, 2000 the Board approved the Terms of Reference
(Attachment # 1) and an allocation of $100,000 for the review.
Deloitte Consulting was selected to undertake the review. The consultant's plan
for the review process includes:
• interviews with all GTA CAOs and Board Members
• creation of an Expert Panel to provide feedback on findings and options
• a Phase 1 Report by June 2000
• a Phase 2 (Final ) Report by November 2000.
On June 30th, the Board approved circulation of the Phase 1 Report to
municipalities and stakeholders for comment. The June 28th resolution from
Durham Council (Attachment 4) was not included in the June 30th Board agenda.
Comments on the Phase 1 Report are due by September 30, 2000.
3.0 Previous Council Positions on the GTSB and on Phase 1 Paper
In November 1998, Durham Regional Council questioned the necessity of
creating the GTSB (Motion # 686 — see Attachment 5 ). Notwithstanding this
Position, Regional Council members and staff have been active participants in
Board committees and staff teams since its inception. Resolutions and
constructive comments have been sent in response to various GTSB requests
including those on the Transportation Plan (Report 2000-J-10, May 17, 2000,)
and Dispute Resolution Protocol (Report 1999-J-29, Nov. 3, 1999).
Council's resolution # 381 on June 28, 2000 (Attachment 4) responded to the
"disconnect" between the GTSB Review Phase 1 report produced and the report
required by the Review Terms of Reference.
4.0 Comments on Phase 1 Paper
Generally the Phase 1 Report is inconsistent with the scope and requirements of
the GTSB Act and the Terms of Reference for the Review. There is no
discussion of Board size, composition or voting structure as required by the
legislation. Rather than focusing on the Board's operations and experience as
outlined in the Terms of Reference, the report concentrates on "GTA -wide
challenges".
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Joint Report 2000-J-15
The discussion of challenges faced by municipalities in the GTA (and elsewhere)
is without context. How these issues are unique to the GTA is not explained. The
coordination efforts and progress already being made by GTA municipalities,
other organizations or even the GTSB itself, in addressing these issues, are not
mentioned. There is no attempt to identify policy gaps where the GTSB might
play a useful role.
Growth Manaaema.,>
The report claims that "Urban Sprawl' in the GTA is caused by a fragmented
approach to planning and growth management. All of the current Regional
Official Plans were developed within the Provincial Vision 2021 policy framework.
These Plans provide for firm urban boundaries, population and structures that, if
implemented as intended, will contain development and eliminate sprawl. The
Plans provide the basis for the evolution of compact, diverse, and efficient
communities. The Plans have only been in place for 5 to 7 years. Their success
can only be measured over time. Given the will of decision -makers and their
partners (including the OMB) in building communities, the Plans collectively
Provide a sound framework for growth management across the GTA.
Transportation issues
The report states that a policy framework is needed to address inter -municipal
and interregional transportation requirements. It states that the GTSB was
downloaded the responsibility for this but given "very limited ability to effect
change or facilitate implementation". Even so, in just 18 months, the GTSB has
developed and adopted a Transportation Plan, participated in the acquisition of
Union Station and approved long term capital plans for GO Transit. The GTSB
Transportation Plan was only approved as a GTSB strategy on June 30, 2000. It
seems premature to judge the effectiveness of either the strategy or the GTSB
on the transportation policy front. The GTSB alone will not be responsible for the
success of the plan since financial commitment by the federal and provincial
governments is essential to its implementation.
The report ignores many co-operative GTA municipal transportation planning
efforts including:
• preparation of the key report, "Funding Transportation in the Greater Toronto
Area and Hamilton Wentworth "
• formation of an integrated regional transit authority in York and
• preparation of a Transportation Master Pian by Durham.
Rather than discuss opportunities for greater coordination among the many
regional and local planning efforts, the report disregards them.
Environmental infrastructure
The report states that mechanisms to coordinate, greenlands and protection of
the environment in the GTA — with special attention on the Oak Ridges Moraine,
are insufficient. The report, however, does not acknowledge the Durham, York
and Peel initiative to develop a strategy to protect the Oak Ridges Moraine and
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Joint Report 2000.J-15
related environmental functions, recognizing the void in provincial policy. Clearly
these and other related initiatives are indicative of cooperative efforts among the
Regions and their partners to protect greenlands in the GTA:
In regard to water sources, treatment and supply systems, the report states that
"Coordinated planning of these systems is not undertaken on a GTA -wide basis".
In Durham, water and sewer systems are planned in
municipalities and with neighbouring regions and couconsultation with the local
nties. The York Durham
Sewage System is an example of co-operative planning efforts.
Health & Social Services
Funding of social services via the property tax is a concern for a// municipalities
in Ontario not just those in the GTA. Coordination of service delivery standards,
Processes and mechanisms is dictated by the Province to the Consolidated
Municipal Service Managers (CMSMs). There is no role for the GTSB to play in
social service policy coordination as the province has clearly retained this role.
Social housing devolution, another province -wide issue, is also being coordinated
by the Province assisted by the Ontario Regions Social Housing Group, AMO
and the CMSMs. Again coordination and implementation is underway with little
to be gained by GTSB involvement.
With respect to coordination of health and emergency services, GTA/905 Health
Care Alliance and the GTA/EMS Directors reported how they are handling these
issues to the GTSB Best Practices Committee. Health and ambulance services
also need to be coordinated with other Ontario jurisdictions, not just within the
GTA. The Board studied GTA ambulance services and dispatch and concluded
that coordination was occurring and that the GTSB had no value-added role to
play.
Downloading, infrastructure and growth issues faced by all Ontario municipalities
are being addressed through AMO and various sectoral groups. The Phase 1
Report presents the GTA -wide challenges without describing the action already
being taken. It disregards the considerable coordination that has occurred in the
GTA, and will continue to occur, without any involvement by the GTSB. Rather
than identifying gaps where the GTSB could usefully assist, the report leaves the
impression that no action is occurring on these challenges and the GTA is on the
brink of disaster, waiting to be rescued by a GTSB with more powers and
authority. The GTSB and its members have limited time and resources. The
Board should focus its attention on areas where coordination is not occurring and
should not duplicate the efforts of others.
The Review f2rrns of Reference
" requires the review to be consistent with the
legislation. Section 33 of the GTSB Act stipulates that the Board shall review its
Powers". No mention is made of reviewing its "objects". Therefore the report's
suggestion that retooling of the Board's mission (or objects) is required, in fact is
not consistent with the legislation. If the Board can reconsider its objects then it
could vote to remove oversight of GO Transit as an object. The Board might well
agree that they do not have the funding sources needed to sustain this object in
the long term.
The Act states that the review must consider the size and composition of the
Board. Nothing in the report addresses these key components. Has the
membership of the Board affected its ability to operate? Is size the only issue or
do other factors contribute to its performance level? The Act also requires a
review of the voting structure of the Board. No information is provided in the
report on how the existing voting structure has worked.
Review of Board Activities
Two pages of the 13 page report outline "GTSB Progress on GTA -Wide
Challenges". This is a cursory and incomplete list of Board activities. There is no
comparison of the work done against the approved workplans. No status reports
are provided on requests and referrals from the Board or Committees. There is
no list of "unfinished business". No data are provided on the number of meetings
held, attendance, timeliness in dealing with issues, time committed by Board
members, GTSB or municipal staff, and so on: No financial information is
provided about how funds were spent compared to the budgets. Without this kind
of information it is very difficult to make an informed evaluation of whether or not
the Board works well, the level of commitment to it, and whether member
municipalities are getting value for their money.
E valuation Criteria
Normally an organizational review would use criteria such as:
• performance of the organization in its core business (efficiency, effectiveness,
timeliness, customer service etc.)
• accomplishments compared to workplan/business plan
• actual expenditure pattern compared to budget plan
• value added or impact of the expenditures and accomplishments.
A typical review would assess challenges faced in achieving priorities or goals
and look for ways to improve the performance and effectiveness of the
organization.
Several sets of criteria are offered in the Phase 1 report. They overlap and many
are difficult to understand. These criteria are not presented for evaluation of the
existing Board but for assessment of different new organizational options. It
appears that the report's author has dismissed the efforts of the current Board as
unworthy of assessment and moved directly to designing a new organization.
After less than two years of operation, it seems premature to eliminate the
current organization as an option. How can one evaluate the need fur, or
Potential effectiveness of, a new organizational structure without first assessing
the merits and flaws of the current model?
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Joint Report 2000-J-15
5.0 Evaluation of GTSB by Durham Region
Since the Phase 1 Report provides very little relevant information for
municipalities to use in evaluating the Board's performance, staff have compiled
the information (below and in Attachment 3) from materials on file and provide a
brief assessment.
5.1 Summary of Accomplishments on Legislated Objects
The Board is required by the legislation to perform a number of "mandatory"
functions. Other activities are undertaken at the discretion of the Board.
According to the Act, the Board "may" do things like prepare strategies for the
countryside or transportation. The table on page 10 summarizes these activities.
Within the mandatory functions, there appears to be duplication of effort in the
oversight of GT Transit. For example, it is not clear why a standing committee of
the Board would involve itself in the "approval' process of GO's budget, when the
budget must already be approved by the GO Board, the most relevant subset of
the Board (i.e. the funding partners) for that purpose. The only apparent benefit
to GO Transit resulting from the creation of the GTSB has been the new ability to
develop and maintain capital reserves. This ability could have been granted to
the GO Board in the absence of a GTSB. Durham Council's position has been
that GO should not be part of the GTSB (Report 98-J-10, April 8, 1998).
Within the discretionary powers, the Board chose to focus most of its attention on
developing a coordinated transportation plan for which there was an identified
and "agreed to" need. It chose not to address some other issues at this time. For
example, the GTSB voted against providing financial assistance to the Greater
Toronto Marketing Alliance for a GTA marketing project, on the basis that their
municipalities already fund the GTMA. The Board also confirmed it had no role
to play in the coordination of ambulance and ambulance dispatch services.
Coordination for many discretionary areas is already occurring under the
leadership of other organizations. These others include the Province, AMO,
interregional groups such as the Regional CAOs, Regional Planning
Commissioners or Regional Treasurers, and sectoral groups in economic
development, health, ambulance and social services.
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Joint Report 2000-J-15
Section 5.1 SUMMARY OF ACCOMPLISHMENTS ON LEGISLATED OBJECTS
ffObject*omote & facilitate coordinated decision making among the municipalities in the Greatei
red Annual Report including annual Financial Audit
GTSB Review by Dec. 31, 2000 (exercise now underway)
red & passed GTSB 1999, 2000 Budgets & Business plans, levied Toronto & regional
palities
m Established at least 1 standing committee (4 standing committees, 1 working group,
1 ad hoc working group created)
• Transportation Plan developed, consulted on & adopted as a strategy by Board. Several
follow-on studies have been initiated as part of the implementation plan.
• Transportation Funding Accord developed, consulted on & approved by Board, signed by
variety of stakeholder Groups.
• Dispute Resolution Protocol developed, consulted on, & approved by Board
• Innovations Program developed including public showcase, catalogue & website to facilitate
sharing of innovative & best practices among GTA municipalities.
c Study of GTA Ambulance Dispatch Service options completed &Board
Q. recommendation to support devolution of GTA dispatch functions to CMapproved
ap EMS service
providers.
c Resolution by Board re: moratorium on Oak Ridges Moraine development until Provincial
y Policy on Moraine instituted.
• Development of Countryside Strategy Discussion Paper (now being circulated to
y municipalities & stakeholders for comment
Adoption of OFA recommendations on importance of agriculture in GTA
• Prepared 1s' State of GTA Report & adopted framework for future reporting
• Prepared several digital maps & began assembling GIS databases for the GTA
• Liaised with other levels of government & stakeholder organizations through various
meetings, workshops, presentations
• Created partnerships with GRVD, FCM, CUTA, Moving the Economy
Object 11*2 : To exercise general direction & control over GT Transit & allocate the costs of GT Transit
Transfer of GO Transit from provincial control to GTSB control occurred smoothly
om Allocation formulae for the attribution of GO Transit operating costs & capital expansion
E costs developed & approved
CD
R 3 Creation of GO Transit reserve funds to address future GO costs (capital, employment )
2 m • Hired a new GO managing director
• Approval of GO Budget, fares & schedules
• GO Transit 10 Year Capital Plan developed & approved by the GTSB
H • Confirmation by Board that GO 10 Year Capital costs must be shared by GO partners,
o `m Province & Federal Government & commitment
u ti • Ownership of Union Station Corridor & long term lease secured.
p• Purchase of Uxbridge & Newmarket rail corridor
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Joint Report 2000-J-15
5.2 Accomplishments vs Workplans
For a detailed comparison of Board activities to Committee terms of reference
and workplan objectives see Attachment 3 to this report.
The 1999 workplans were overly optimistic about how much the Board could
accomplish. They underestimated the operational realities of a large board,
summer council breaks, the time needed to establish committees, staff teams
and meeting schedules, and the timelines to get through committee and Board
approvals. As a result, many deliverables were delayed. However by mid -2000
a number of the original workplan objectives had been achieved. Some projects
had completely disappeared without ever being revisited. The Board also had
assigned some additional projects and tasks. There is currently no routine
published report provided to the Board on workplan status, nor is there an
"unfinished business" list.
5.3 Administration
The GTSB met 14 times in 18 months involving considerable administrative
effort. While there is a budget for "administration" there are no separate
workplans for this baseline activity. The operational activities of the GTSB are
largely missing from the accomplishments list but it should be recognized that
GTSB staff
• hired additional staff and consultants
• planned, organized and furnished offices (and then relocated within the
building)
• developed a GTSB website
• prepared briefing books for the Board Members, Alternates and CAOs (twice)
• arranged and attended at least 100 meetings
• prepared meeting notes, minutes and reports for most of those meetings
• arranged photocopying and distribution of large amounts of material to Board,
Committee and staff team members.
It has been a monumental task and GTSB staff worked many long hours to
accomplish it.
From the perspective of Board members and the municipal staff supporting them,
many administrative practices and processes could be improved. Minutes of
committee meetings are not recorded so attendance, deliberations and decisions
of those groups are not consistently reported. Board minutes, agendas and
reports are often long, repetitive and confusing. Due to their frequent late arrival,
there is little time for Board members and municipal staff to review them or for
the information to be shared with Council. Some improvements have been made
to the organization of agenda materials but more are needed.
In many cases, Board members or staff team members have been asked to
Provide comments on draft documents being prepared for Committee with as
little as four hours to respond. In part, this has been a function of unrealistic
timelines set by Committees or GTSB staff to complete certain projects.
However this practice seriously affects the ability of members to provide
Joint Report 2000-J-15
meaningful input and the leaves the impression that comments may not be
valued.
5.4 Financial/ Management
Between 1999 and 2000, the GTSB budget increased from $1,178,400 to
$2,055,610 (74%). Compared to total municipal expenditures in the GTA, the
GTSB budget is a small amount. However, a 74% increase in "zero tax increase"
climate is troubling, particularly when that body is not directly accountable to
taxpayers. Expansion of the Board's mandate would undoubtedly lead to
increasing budget requests and the potential for further GTA tax pooling such as
now occurs with social services.
Key measures of financial accountability are whether money was spent as
allocated and the degree of variance of actual expenditures from budgeted
estimates. Budget variances in 1999 were significant. A lack of clear process for
approvals of over -expenditures in some areas was evident. Routine financial
reporting to the Board and Committees on how GTSB expenditures are unfolding
compared to budget should be instituted.
Each committee appeared to follow a different process for selecting and
engaging consultants. A consistent, accountable process should be adopted.
Ability to manage a large number of consultant contracts to implement the
Transportation Committee workplan for 2000 will demonstrate if the Board has
taken on more than it can reasonably manage.
Program evaluation and performance measures should be introduced so that
annual workplans and related expenditures are assessed annually and upon
completion.
5.5 Organizational Development
A fairly complex structure of Committees, working groups and staff teams was
instituted by the Board. This structure began as "interim" but was largely
adopted at the April 1999 Board meeting. Some of the Committees such as
Transportation, Strategic Planning and Review, and Finance and Administration L
have priority tasks and legislated roles to cavy out. The need for the Best
Practices Committee and the Countryside and Environment Working Group at
this time has been questioned by some members who would prefer a sole focus
on transportation.
Timeliness of GTSB decisions and actions is problematic. Because the Board
meets only monthly it takes at minimum of 4 months for an item to go from staff
team to Committee to the Board, out for municipal comment and back to the
Board. However, municipal consultation is vital to the success of the Board's
strategies and projects.
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Joint Report 2000-J-15
5.6 Policy Development and Outputs
The key policy development efforts of the GTSB to date are the GTSB
funding strategy including the Transportation Accord, and the CountTransportation Strategy (adopted on June 30/00), work on the transportation
ryside
Strategy Discussion Paper recently released for public consultation. number of A
significant studies are underway as next steps in the implementation Aof the GTSB
Transportation Strategy. The quality of most work produced by the st
has been excellent. aff teams
A variety of administrative and financial policies have been developed for the
Board. Others may need to be added as the Board matures.
The most obvious policy gap for the GTSB is the lack of a corporate strategic
plan setting short and longer term goals and priorities for the Board. Logically,
this should have been the very first policy effort of a new organization. The
Board directed GTSB staff in April 1999, to arrange a full Board strategic
planning workshop. This has not occurred. If the Board had taken an early
opportunity to set shared priorities, later conflicts might have been avoided. A
corporate strategic plan is the sensible starting point for setting up a committee
structure and provides a framework for developing annual budgets and
workplans.
5.7 Political Commitment and Cohesion
Commitment to the GTSB by most simple measures has increased. Member
attendance at the Board is consistently high and at Committee meetings has
improved. Municipalities have dedicated enormous amounts of staff time for
meetings, travel, project work and in preparing comments on GTSB reports.
Recognizing the importance of advancing the Transportation Plan, GTSB
members approved a 2000 budget allocation 74% greater than the 1999
allocation. In fact, this meant a tripling of the regional contributions due to the
cessation of provincial -funding for the Board. This is a significant commitment to
the Board in an era of no municipal tax increases.
Board members have clearly articulated that action on transportation issues is
the most important task of the Board. Members may differ on which individual
transportation projects should have top priority but they have committed to
working within the approved strategy. The lack of commitment to the plan by the
senior levels of government to date has been disappointing as their funding
assistance is essential to implementation of the transportation strategy. The
success of the Transportation Plan is important, not just to the GTA, but to the
entire provincial economy. The Province should demonstrate their support for
this coordinated planning effort with sustained funding for its implementation.
After hearing a presentation on the DurhamNork/Peel initiative on the Oak
Ridges Moraine, the Board passed a resolution relating to protection of the
Moraine. A significant degree of consensus emerged on this issue and it was a
1 3 13
good example of a Board articulating a position that the vast majority of members
could support.
Cultivating a GTA perspective is particularly difficult at this time of uncertainty
related to governance. Nevertheless, adoption of a strategic plan would help
build shared'priorities and commitment. Information sharing and work on
committees may alert members to common issues. Working together will build
relationships and provide opportunities to take joint action to rectify problems.
6.0 Suggestions for Improving the Functioning of the Greater Toronto Services
Board
The Board has operated reasonably well for a new organization with a small staff
and a large, geographically dispersed membership. Some problems raised in
this assessment can be resolved through operational and administrative
changes. The following suggested improvements do not require legislative
change and would increase the Board's effectiveness as a coordinating body:
• Develop a corporate strategic plan for the Board immediately following the
inauguration of the newly elected Board. Ensure that committee structure,
budgets and work plans reflect the priorities and goals set out in the strategic
plan.
• Phase in a series of performance measures for the Board and evaluation
measures for based on the workplans to assess the value and effectiveness
of the activity undertaken.
• Develop regularized quarterly status reports to inform Board members about
financial position and progress on key projects.
• Create and maintain a list of unfinished Board business.
• Adopt a numbering system to track and identify Board motions and decisions.
• Prepare and distribute minutes of committee meetings.
• Post Board and Committee Minutes on the GTSB website as soon as they
are available, marked draft until they have been approved.
• Develop a clear, defensible policy and process for selecting and retaining
consultants via RFI, RFP.
The Board has launched a number of initiatives. It should concentrate on
completing these before considering expanding an already broad mandate. The
key transportation projects undertaken by the Board do not require more "power';
they require a sustained funding source from the Provincial and Federal
governments. The Board should institutionalize an evaluation process at the end
of each three year Board term as an ongoing means of improving its operations.
7.0 Conclusion
The Phase 1 GTSB Review Report is an inadequate too! for assisting
municipalities to assess the performance or effectiveness of the GTSB.
Therefore Durham staff attempted to compile information, conduct an
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assessment and make constructive suggestions on how to improve the Board's
Operation.
Based on this assessment, it is premature to conclude that the Board's current
organization, mandate and powers are insufficient to carry out its mission or
"objects". The creation and approval of the GTSB Transportation Plan is a
significant accomplishment that relates to both of the Board's legislated objects.
It demonstrates that a coordinated GTA -wide effort can be facilitated by the
Board on a shared priority. For the Board to function better, the Provincial
government must acknowledge that they have downloaded coordination
responsibilities and make a financial commitment to the operation and strategies
of the Board.
A variety of operational changes would improve the functioning of the Board.
Integrating regular reporting, performance measures and evaluative mechanisms
into the Board's normal operations would provide the tools to assess its
effectiveness in future.
$•0 Recommended Actions
That Durham Council confirm its previous position that it does not support the
existence of the GTSB since it is an unnecessary duplication of existing GTA
organizations and governance structures;
2. That if the GTSB is to continue to exist, it should:
(i) continue to operate as a coordinating body with its current size,
composition and boundaries according to the GTSB Act,-
focus
ct,
focus its energies and resources on securing the necessary funding from
federal and provincial governments to implement the approved GTSB
Transportation Plan;
conduct a corporate strategic planning exercise immediately following the
inauguration of the new Board to articulate Board priorities for the next
three years;
(iv) undertake a formal evaluation process at the conclusion of each three
year term of the Board;
(v) implement administrative and operational changes suggested in this report
to improve the Board's effectiveness
3. That if the GTSB is to continue to exist, the Region request the Province of
Ontario to:
(i) acknowledge that former Provincial responsibilities for GTA transportation
coordination have been downloaded to the Board;
15 is
(ii) demonstrate its commitment to the Board by contributing to the cost of
Board operations and strategy implementation;
4. THAT Joint Report No. 2000-J-15 be endorsed as the Region of Durham's
comments on the Phase 1 Report and recommendations to the GTSB review
process; and
THAT Joint Report No. 2000-J-15 be forwarded to the Minister of Municipal
Affairs and Housing, other Regional Municipalities in the GTA, the City of
Toronto, and the area municipalities in Durham for their information.
R. J. Clad, CA
Commissioner of Finance
Commissioner of Planning. ' ,1,✓
Commissioner
P.W. Olive, MA, MBA, EcD. V. A. Silgailis,
Commissioner of Economic Commissioner
Development & Tourism
MHSc, CCFP, FRCPC
&Medical Officer of Health
Works
Attachments:
1 — Terms of Reference for GTSB Review
2 — Review of the GTSB - Phase 1 Report, Addressing GTA -wide Challenges
3 — Review of GTSB Committee Workplans and Status of Activities Undertaken
4 — Durham Regional Council Resolution, Motion #381, June 28, 2000
5 — Durham Regional Council Motion # 686, November 4, 1998
16
16
Terms of Reference for Review of GTSB
(adopted by GTSB March 3, 2000, as amended)
Introduction
Attachment
Joint Report No. 2000,
It is critical that the review process be inclusive, consistent with the Board's
legislation, and that it focuses on the Board's operations and experience to date.
approach outlined actively involves members and provides a forum for focussed The
input
by members, Board committees, municipal councils, and other key stakeholders.
Premised on the legislation and an understanding of the context, the scope of the
review includes analysis and consultation on:
i) how effective the Board has been in facilitating co-ordinated decision-making in
the GTA and operational oversight of GO Transit to date;
- - 't) how effective the Board has been in addressing its stated priorities and activities
listed in the GTSB legislation;
iii) legislative or other barriers impeding effectiveness;
iv) policy issues; and
v) recommendations for enhancing effectiveness and overcoming legislative and
other barriers.
The results of this work will then be provided to the Board through the Strategic
Planning & Review Committee for its consideration. It is recommended that a
consultant, providing amts -length objectivity, be engaged to facilitate the process in
collaboration with the GTSB CAO Committee.
Background
The Greater Toronto Services Board Act, 1998, section 33 stipulates that:
(1) The Board shall conduct, before December 31, 2000, a review of the followi;
1 • The Board's size and composition. ng
2. The number of votes each member of the Board has.
3. The powers which have been or should, in the opinion of the Board, be assigned to it.
4. Whether this Act should be amended so that the Board's powers no longer extend to a
municipality and so that the members of the Board no longer in
the municipality. clude a representative of
17
(2) The Board shall, in conducting the review under subsection (1), have regard to resolutions of
member municipalities with respect to matters described in paragraphs 1 to 4 ofsubsection
(1).
(3) On or afterfanuary 1, 2001, the Board shall give a report of the results of the Board's
review to the Minister.
(4) The Board may by resolution request the Minister to take any action necessary to implement
any of the recommendations arising from the review.
(S) A resolution under subsection (4) shall not be passed before January 1, 2001.
(6) The passage of a resolution under subsection (4) requires a two-thirds majority of the votes
cast.
Understanding the Context
Critical to initiating the review process is an understanding of the context — why
the Board was established; what is its legislated mandate and composition; what
decisions have been made by the Board regarding its goals, objectives and structure; its
relationship with other GTA organizations; and challenges facing municipalities across
the GTA.
Whv the Board was established
The paper attached as Appendix A provides an overview of the key studies
leading up to and including the establishment of the GTSB.
Mission & Mandate
The Greater Toronto Services Board was established by provincial legislation
(Greater Toronto Services Board Act, 1998) on January 1, 1999 and its mandate is
embodied in that legislation. On January 22, 1999, Alan Tonks was elected Chairman
of the Board for its first term of oft ice.
Authority was established and on AugusOn March 22, 1999, Greater Toronto Transit
t 7, 1999 the Board formally took general
control of GT Transit, or GO Transit as it continues to be known.
The objects of the Greater Toronto Services Board are set out in section 3 of the
GTSB Act:
3• (1) Thefollowing are the objects of the Board:
1 • To promote and facilitate co-ordinated decision making among the
municipalities in the Greater Toronto Area.
Greater Toronto Services Board Rzview Process
Terms of Reference
M
2. To exercise general direction and control over GT Transit (GO Transit)
and allocate the costs of GT Transit, in accordance with this Act.
(2) In carrying out its object under paragraph 1 of subsection (1), the Board shall have
regard to the diverse cultural, environmental and economic character of communities within
the GTA.
The Board's potential mandate is embodied in sections 21, 22, 23, 24, 25, 62, 63
and 64 of the GTSB Act:
21. (1) The Board has the capacity, rights, powers and privileges of a natural person for the
Purpose of carrying out its objects and exercising its authority under this or any other Act.
(2) Subsection (1) does not authorize the Board to do any of the following, except to the
extent that this Act specifically provides otherwise:
1. Incorporate a corporation.
2. Acquire orguarantee any interest in a security of a corporation.
3. Impose fees or charges except for records, documents or publitalions or copies of them.
4. Incur a debt or make investments.
S. Provide pensions or make contributions for pensions
6. Become a bankrupt under the Bankruptcy and Insolvency Act (Canada).
7. As an insolvent person, make an assignment for the general benefit of creditors under
section 49 of the Bankruptcy and Insolvency Act (Canada) or make a proposal under section
50 of that Act.
22. (1) For the purpose
Board may promote of carrying out its object under paragraph 1 of subsection 3 (1), the
and facilitate co-ordinated decision-making among municipalities
within the GTA and may adopt, by by-law,
(a) strategies for municipalities within the GTA with respect to the provision and
optimal use of infrastructure; and
(b) a countryside strategy for the rural areas of the GTA that reflects the importance
of rural and agricultural matters to the GTA.
(2) The passage of a by-law adopting a strategy tinder subsection (1) or an amendment to
such a by-law requires a two-thirds majority of the votes cast.
(3) A by-law adopting a strategy under subsection (1) shall not be passed unless the Board
does the following:
Greater Toronto Services Board Review Process
19 Terms of Reference
1. Gives notice, in the area to which the proposed strategy will apply, of the Board's
intention to pass such a by-law.
2. Ensures that such information as the Board considers adequate is made available to the
public and to such boards, commissions or other agencies as the Board considers may have an
interest in the proposed strategy.
3. Gives persons in each member municipality the Board considers may be affected by the
proposed strategy and the boards, commissions or other agencies referred to in paragraph 2 an
opportunity to make representations or submit comments in respect of the proposed strategy.
(4) Subsection (3) applies with necessary modifications with respect to an amendment of a
by-law described in subsection (1).
23. (I) For the purpose of carrying out its object under paragraph 1 of subsection 3 (1), the
Board may facilitate the efficient and cost-effective resolution of matters of intermunicipal
concern within the GTA, if asked to do so by an affected municipality.
(2) If a member municipality requests the Board to assist in the resolution of a dispute, the
Board may establish a committee consisting of as many members of the Board as it considers
appropriate to hear the parties to the dispute and to assist the parties in resolving the dispute.
(3) If a member municipality requests the Board to assist in the resolution of a dispute in
respect of a matter in relation to which the Board is required or able to do anything under
section 22 or 24, the Board shall establish a committee under subsection (2).
24. For the purpose of carrying out its object under paragraph 1 of subsection 3(1), the Board
may,
(a) act as a liaison among the municipalities within the GTA and between municipalities
within the GTA and other municipalities, the Government of Ontario or the Governme
of Canada; nt
(b) provide for the co-ordination of economic development and tourism within the CTA;
and
prom
te andfacilitate
ed
cision-makI
(c)GTA with respect to the administration eand costs of their socital assistance land withinities social housing
programs.
Greater Toronto Services Board Review Process
Terms of Reference
20
25. The Board may enter into agreements with municipalities outside the GTA in respect of
matters in relation to which the Board is required or able to do anything under section 22 or
24.
62. GT Transit is subject to the general direction and control of the Board.
63. (1) For the purpose of carrying out its object under paragraph 2 of subsection 3(1), the
Board may, by by-law,
(a) approve, with the modifications
budgets submitted to it it considers appropriate, the annual operating and capital
by GT Transit;
(b) apportion the costs of GT Transit, including the Board's cost of borrowing for the
Purposes of GT Transit, among the participating municipalities;
(c) borrow money for, and pay such money to, GT Transit in respect of its capital
requirements and issue debentures for the debt, subject to the Ontario Municipal Board Act;
(d) direct one or more participating municipalities to pay money to GT Transit in respect of
its capital requirements;
f(e) authorize and govern the establishment and maintenance by GT Transit of reserve funds
or purposes far which GT Transit may spend money;
(0 initiate studies in respect of,
(i) the design and operation of the regional transit system,
(ii) the fare structure and service schedules of the regional transit system, and
(iii) the operational integration of the regional transit system with local transit
systems within or outside the regional transit area;
(g) approve the approximate location, routes and frequencies of the transit services to be
provided;
(h) approve the fares that shall be charged for transit services;
(i) approve the fees that shall be charged for the provision of parking;
(I) enter into agreements with municipalities in the regional transit area with respect to the
operation of local transit systems, or parrs of such systems, within those municipalities;
(k) enter into agreements with upper -tier and single -tier municipalities outside the regional
transit area for the provision of transit services by GT Transit to those municipalities;
(1) do any other things incidental or conducive to the attainment of its object under paragraph
2 ofsubsection 3(1).
(2) For the purpose of carrying out its object under paragraph 2 ofsection 31), the
Board may, (
Greater Toronto Services Board Review Process
Terms of Reference
21
(a) facilitate the operational integration of the regional transit system and local transit
systems in the regional transit area;
(b) facilitate the resolution of conflicts with respect to transit issues between GT
Transit, municipalities and operators of local transit systems.
(3) The passage of a by-law under clause (1) (b), (c) or (d) or an amendment to such a
by-law requires a two-thirds majority of the votes cast.
(4) A municipality that enters into an agreement under clause (I) (j) or (k) may agree to
Pay to the Board all or any portion of the operating or capital expenditures required
to meet the terms of the agreement.
64. On the request of an upper -tier or single -tier municipality that is outside the regional transit
area, the Board shall enter into negotiations with that municipality with respect to providing
it with transit service to be operated by GT Transit.
The Greater Toronto Services Board Act, 1998 in section (4) proscribes the
composition of the Board as follows:
the chair of the council of regional municipalities of Durham, Halton, Peel and York;
the mayor of each lower -tier municipality in the aforementioned regions;
the mayor of the City of Toronto and 10 members of city council as appointed by the council
of the City of Toronto;
• a member of the council of the City of Mississauga who is also a member of Peel Regional
Council as appointed by the council of the City of Mississauga;
the chair of the council of the regional municipality of Hamilton -Wentworth (pursuant to
section S, who is entitled to vote only with respect to matters pertaining to GO Transit and
the election of the Chairman of the Board);
the Chair, as elected by the members of the Board.
The size and composition of the Board, and the number of votes assigned to
each member must be reviewed after receiving the census of population 6(1). Pending
the review the same may be changed subject to representation principles as outlined in
section 6(3) and a by-law enacted pursuant to section 6(4)(5)(6).
It should also be noted that the term of office of the transitional GO Transit
Board appointed by the Province terminates at the year end 2000. Thereafter GO
Transit is composed of seven members, six being those GTSB members appointed to
Greater Toronto Services Board Review Process
Terms ofReferew.
22
GO Transit by the regional councils of Durham, Halton, Peel, York, and Hamilton -
Wentworth, and the City of Toronto. The seventh member is the chair of GO Transit
as elected by the GTSB from among its members or any other person. This is as
generally described in sections 42 to 45 of the Greater Toronto Services Board Act.
Structure and Process
The decisions which have been made by the Board regarding its goals, objectives
and structure indicate those elements of its potential mandate it has started to date.
The Board has established four standing committees, Transportation, Best
Practices, Strategic Planning & Review and Finance & Administration, and the
Countryside & Environment Working Group. In addition, a working group was
established to.meet as required with respect to procedural matters. Pursuant to the
GTSB Legislation, the Board is considering a process for dispute resolution. In this
regard dispute resolution panels are being contemplated.
The Board has a total staff complement of five people, including an executive
director, research/policy director, office administrator, secretary and committee
coordinator. In addition to managing the financial, administrative and secretariat
functions of the Board, the GTSB staff advise and support the work of the Board and
its committees, undertake the work program, liaise with federal and provincial
representatives and other stakeholder organizations, and work with municipal staff,
community experts and consultants on a project specific basis.
The Board's acting corporate secretary continues to be on loan for this purpose,
originally from the Town of East Gwillimbury and more recently from the Re of
York gi
The acting corporate secretary is assisted at Board meetings by the Board's
committee coordinator and a roster of municipal clerks on loan from their respective
municipalities on a volunteer basis.
Goals. Obiectives and Strategic Directions
The terms of reference for each of the Board's committees include goals and
objectives which direct the committees' work programs. Further, the Board has
resolved that efforts be concentrated over the next year on developing a coordinated
transportation and transit strategy for the Greater Toronto Area.
Greater Toronto Services Board Review Process
Terms of Reference
23
Scope of the Review
Based on the foregoing context the scope of the review of the Board's
effectiveness will be undertaken in two phases:
Phase 1
• identify the Board's priorities, the activities listed in the legislation, and matters
where the Board has facilitated co-ordinated decision-making to date;
develop criteria for measuring the Board's effectiveness in facilitating co-
ordinated decision-making and oversight of GO Transit to date;
• identify policy issues;
prepare a report summarizing the above for focused consultation;
• circulate to member municipalities and stakeholder organizations with a request
for comments within three months.
This work will provide a basis for reviewing the size and composition of the Board and
the information needed to analyze the Board's effectiveness in facilitating co-ordinated
decision-making.
Phase 2
analyze the effectiveness of the Board's performance in facilitating co-ordinated
decision-making with respect to the Board's priorities, work program, and
activities listed in the legislation, and the GTSB's role and capacity to address
these matters;
• identify barriers (legislation or other actions) impeding its effectiveness;
• analyze the strengths and weaknesses in the Board's size, composition and voting
structure in relation to the Board's priorities, work program and activities listed
in the legislation;
• undertake a needs analysis respecting GTSB involvement in issues, identifying
gaps and opportunities for addressing them;
• develop options to improve the effectiveness of the Board, including the tools
required to overcome barriers and the implications of change;
• develop recommendations to enhance the Board's effectiveness, including
timelines, resources and responsibilities for implementation.
Greater Toronto Services Board Review Process
Terms of Reference
24
Timeframe for Review
1. Report to the February 18 meeting of the Strategic Planning & Review
Committee and March 3 meeting of the Board recommending terms of
reference for the review and initiation of an Expression of Interest process to
retain consultants to facilitate the process
2. Report to the March 31 meeting of the Strategic Planning & Review Committee
and April 7 Board meeting regarding the retention of a consultant
3. Complete the Phase 1 paper for a report to the Strategic Planning & Review
Committee in May and the Board in June (note that Strategic Planning &
Review Committee meeting now scheduled for May 12 would need to be
rescheduled to May 26 at the earliest)
4. Circulate the Phase 1 paper to member municipalities and other stakeholders
following the June meeting of the Board, requesting comments by the end of
September
5. Report to the October meeting of the Strategic Planning & Review Committee
and the January meeting of the Board on the comments received from
municipalities and stakeholders on Phase 1 report
6. Report to the February meeting of the Strategic Planning & Review Committee
and the March meeting of the Board on Phase 2 and resolutions received from
member municipalities
Greater Toronto Services Board Review Process
Term of Reference
25
UTSR Attachrr
UTSB Joint Report No.
Greater Toronto Services Board y uL�—JUL 13 2000 E
July 6, 2000
Dear Municipal Clerks, CC*PZ i9
Re. Request for Comments on the Review of the GTSB — Phase 1 Report,
Addressing GTA -wide Challenges
The Greater Toronto Services Board at its meeting June 30, 2000 adopted
clause 1 of Strategic Planning & Review Report No. 2 directing that the Review of the
GTSB — Phase 1 Report, Addressing GTA -wide Challenges, be circulated to member
municipalities and other GTA stakeholder organizations with a request that comments be
forwarded to the GTSB office no later than September 30, 2000. The terms of reference
for the review as adopted by the GTSB is attached. Further information about the Greater
Toronto Services Board, and additional copies of the terms of reference are available on
the GTSB website at www, sb.on.ca.
Requests from member municipalities and GTA stakeholder organizations to
discuss the review of the Greater Toronto Services Board will be accommodated to the
extent possible.
Yours truly,
Lynn Morrow
Executive Director
cc Chairman Alan Tonks
Strategic Planning & Review Committee members
GTSB Members, Alternates
CAOs
attachment
26
1000 Murray Ross Parkway, Toronto, ON M3J 2P3
Tel: 416-338-2989 Fax: 416-338-2994 Toll Free: 1-877-335-3319
The Greater Toronto Services Board
Review of the GTSB
Phase 1 Report
Addressing GTA -Wide
Challenges
Draft for Discussion
Revised June 22, 2000
27
Introduction
The Greater Toronto Area today is undeniably a single economic, social and
environmental region. No individual area of the region can flourish if the entire region
does not prosper, and all areas of the region face inevitable decline if the entire region
cannot succeed in the new global economy.
Where challenges are shared, building the necessary policy connections is essential if the
whole Greater Toronto Area is to thrive. This discussion paper attempts to identify those
policy areas where a GTA -wide perspective and common approach is necessary to
address economic, social and environmental issues that cannot be adequately confronted
without mutual judgement and concerted action. It outlines the GTSB's mandate and
progress on GTA -wide challenges. Further, it proposes guiding principles and criteria, for
evaluating options for addressing GTA -wide challenges.
The economic well-being of the province and of Canada itself depend in significant
measure on how the GTA is equipped to address future challenges. However, the
interrelationship of GTA communities does not stop with economics. The environmental
attributes of the region are shared - its rivers, watersheds, air sheds and green lands -
know no municipal boundaries. The air we breathe, the water we drink and the nature we
enjoy is dependent on the region working together as a whole.
The essential responsibilities of municipal government, such as land use and
transportation planning, provision of physical infrastructure, community and health
services, and the protection and conservation of natural resources, cannot be exercised in
isolation in the GTA. Decisions about the depth and breadth of services being made by
one municipality impact the residents and businesses in surrounding municipalities and
the quality of services they receive. The consequences of ignoring those cross -boundary
relationships can be seen daily in the traffic congestion, urban sprawl and degraded
natural environment that have already begun to diminish the competitiveness of the
regional economy and the desirability of the quality of life in the GTA.
This discussion paper is the first step in the process of reviewing the Greater Toronto
Services Board. The input of member municipalities and GTA stakeholders is critical.
What is your vision of the future form of the GTA? Do the policy challenges set out in
this paper reflect the key challenges facing the GTA? Are there additional policy
challenges that require a GTA -wide approach? Are the guiding principles and the criteria
for evaluating options sufficient to guarantee that the GTA will ultimately develop L
appropriate structures and processes to meet GTA -wide challenges? What do you think
is required to ensure a liveable and prosperous GTA in the future?
GTSB Review 1
r:
GTA -Wide challenges
Draft for Discussion
GTA Policy Challenges
There are a number of challenges whose causes or effects have GTA -wide results. They
include matters where the consequences of decisions spill across municipal boundaries,
affecting conditions in several communities. They also include matters that affect the
competitiveness of the region as a whole, such as influencing the ability of the GTA to
attract and retain investment and jobs. They include issues defined by GTA -wide
systems, such as transit. Finally, they include questions of equity so that the provision of
services is not dependent on the wealth of individual communities. All of these
challenges are ultimately linked to some conception of quality of life - to goals for a
liveable and prosperous region.
These are policy challenges of a scale or scope to warrant a common focus and a unified
GTA voice. They are challenges where no practical solutions are possible without
considering the GTA as an integrated whole. For the most part these challenges are not
new, but they need to be addressed because the consequences of inaction are escalating.
As various public reports have noted:
• valuable farm land and environmentally sensitive areas are being lost to urban
development;
• public transit is losing market share;
• traffic congestion is slowing the movement of people and goods;
• air quality is diminishing;
• the GTA's competitive advantage is waning; and
• affordable apartments and homes are out of reach for an increasing number of
GTA residents.
Municipal Capacity to Meet GTA Challenges
The Ontario Government is stepping back from its historical role in inter -municipal
coordination, including its responsibilities for land use compatibility, transportation
Policies, social cohesion and equity, urban infrastructure including water and sewer
systems and transit. Even inter -city transit is no longer provincial. The municipal system
must fill the void and it may not be able to do so without new GTA -wide policies.
Delegation of responsibility without the requisite resources has exacerbated financial
pressures on municipalities, which have very limited financing options other than
property taxes. Finding new revenue sources to maintain and enhance infrastructure is
vital if the GTA is to reinforce its economic future:. A variety of alternatives have been
proposed, such as vehicle registration fees, gas taxes, access to the income tax, and "true
cost development charges."
These and other solutions merit investigation if the GTA is to develop viable municipal
financing options. Without sources of revenue beyond property taxes, development
charges and some user fees, GTA municipalities are unlikely to be able to invest in the
infrastructure improvements needed to sustain a competitive advantage over other urban
centres in North America. There have been warnings that if the investment is not made to
GTSB Review
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29
GTA -Wide Challenges
v.an sur vibuusswn
improve infrastructure and the competitive climate, business and industry will simply
move elsewhere. For example,
one study estimates a spending shortfall of approximately $800 million a year needed to
improve present transportation services and to expand to meet future demand. Failure to
address this funding challenge is anticipated to lead to both economic suffering and a
diminishing of the region's quality of life through deterioration of the environment and
social supports.
Governance in the GTA is currently characterized by a high degree of instability. The
realignment of services and responsibilities between the province and municipalities, and
municipal restructuring are works in progress. In a number of service areas, social
services for example, municipalities are dealing with changing policy and service regimes
that are increasingly controlled by the province. Accountability for taxation is becoming
confused and some taxation without representation is already built into the system.
Municipalities are concerned about their future form, roles and responsibilities. A number
of municipalities have undertaken or may undertake studies of their governance options.
Other countries appear to have recognized the importance of city -regions to their own
prosperity and have contributed to their modernization and revitalization. The GTA does
not have a united voice with senior governments. There is no federal urban policy and the
federal government continues to address issues such as economic and social policy,
immix ation and infrastructure spending without weighing the unique needs of the GTA
or the unique role the GTA plays in the national and provincial economies.
Finally, the GTA needs to be able to project its voice onto the global stage where
international corporations and investors can hear a single and consistent message that
draws them here.
Growth Management
Another 2.5 million people are projected to be moving into the GTA over the next 30
years. By 2031 the GTA will be home to 7.5 million people and will account for
approximately one fifth of Canada's population. Almost one-third of Canada's entire
population growth in that period will occur here. As things stand now, most growth will
occur on the fringes of the urban area and expand the boundaries of the urban
community. These millions will be added to those attempting to drive on the already
congested roads. There are few opportunities to build new roads in the existing urban
area and few vacant corridors. People living in employment -rich communities will find
thousands more vehicles competing for the already congested road space. This is not an
academic long-term problem - this is today's reality.
The province has handed responsibility for long-term planning, financing and
development of most maior infrastructure to the municipalities. Growth management
means determining infrastructure needs (e.g., transit, roads, sewers and water supply) in
conjunction with GTA -wide land use plans, devising strategies to provide them and
finding the funds to pay for them. The means to develop and implement GTA -wide and
GTS8 Review - 3 - GTA -Wide ChaAenges
30
Draft for Discussion
local plans and priorities in concert with one another in a sensible, timely and co-
ordinated fashion need to be found.
A fragmented approach to growth management perpetuates urban sprawl and competition
amongst municipalities exacerbates these patterns. Lack of co-ordination squanders
limited funds for infrastructure investment. It has been compared to building a house by
making all decisions on a room -by -room basis — each with its own electrical, water and
heating systems and with corridors linking the rooms planned ad hoc. Regional systems
that underpin the GTA need to be planned as truly regional systems.
There have been numerous criticisms of the lack of coordination between infrastructure
priorities, urban structure plans and environmental considerations. Incremental
development decisions, often the result of an appeal process, are undermining municipal
plans. Transit decisions or the lack thereof are failing to support plans for development
centres and corridors across the GTA. There are underused `brownfield' sites within
existing urban areas of the GTA where infrastructure exists and has capacity. There is
little understanding of the watershed -wide implications of urbanization and its inter -
jurisdictional impacts. In addition, the municipal taxation structure encourages
competition for growth in spite of the high non-financial costs of that growth in some
locations.
The challenge is to step back and recognize that despite their diversity, each
municipality's ultimate strength lies in the strength and viability of the GTA, as a whole.
Without a coordinated growth strategy to guide local planning and infrastructure
eventually erode the GTA's high quality of life and economic competitiveness. investment within a broader GTA perspective, isolated, incremental decisions will
The proximity of the GTA countryside to the expanding urban core poses on-going
threats to agricultural lands, aggregate resources, environmentally sensitive areas, the
rural character of historic communities and open space connections. If past trends
continue, one consequence of this growth may be the loss of another 165,000 acres of
farmland. While municipalities have a variety of policies directed to protecting elements
of the rural areas, there is no coordinated mechanism for identifying and protecting a
permanent rural area in the GTA. There are no incentives for farmers to keep land in
agricultural production and land speculation often drives land prices so high that
agriculture is no longer an economically viable option to pursue. Land use conflicts often
jeopardize the viability of agriculture or aggregate operations. The means to adequately
protect the GTA countryside need to be found.
Transportation
The GTA transportation system is in trouble and is fast eroding the region's reputation as
an enviable place to live, work and invest in. More than 70 per cent of the expressways
are already congested during rush hours, slowing the movement of not just people but
goods and services of all kinds.
GTSB Review
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GTA -Wide Challenges
31
U.S. experience demonstrates that simply building more expressways — even if funds
were available — is not a solution. A future emphasis on public transit is required, and that
in tum depends on questions of density and location of development that determine
whether transit is economically viable. Today, transit is not only addressed locally, but
often independently of the land use plans that determine whether transit can ever compete
with private automobiles.
A policy framework is required that addresses inter -municipal and inter -regional
transportation requirements. The province devolved this responsibility to the GTSB,
which presently has very limited ability to effect change or facilitate implementation.
There is also a lack of co-ordination among federal, provincial and regional
transportation objectives, inconsistencies in the identification of travel demand and lack
of co-operation in the provision of funding to enhance the role of public transit. Road and
transit construction is not co-ordinated and too little attention is paid to making easier
connections between various modes of transportation, including airports, ports and inter-
modal rail facilities.
It has been estimated that industry is losing some $2 billion annually due to traffic
congestion in the GTA. Since 80 per cent of goods deliveries in the GTA are by truck,
productivity is suffering, suggesting that the effects, in time, will be felt by all Canadians.
As several studies have concluded: There needs to be a seamless co-ordinated
transportation network throughout the GTA that supports official plans and maximizes
the use of existing infrastructure and previous investments.
Environmental Infrastructure
A high quality of life and economic competitiveness cannot be sustained in a
deteriorating environment. The GTA's green infrastructure - including wetlands,
woodlands, valleys, rivers and streams, lakes, ground water resources, the Niagara
Escarpment and Oak Ridges Moraine - is as important to maintain as the transportation
infrastructure. Its importance increases as the population of the GTA grows. As
development pressures increase and land prices escalate, significant momentum builds to
use these lands for other purposes and the costs of acquiring these areas for protection
becomes prohibitive.
What happens at the headwaters will affect water quality downstream. Water quality is
susceptible to agricultural practices, septic tanks, communal services and the impacts of
urbanization. There are gaps in our understanding of the impact of development on
groundwater resources and cross -boundary environmental systems.
GTA -wide open space connections are slowly being lost and there are inherent conflicts
between demands for aggregate extraction and the environmentally sensitive areas in
which they are located.
Preservation of the Oak Ridges Moraine is an example of an environmentally sensitive
issue that has broad GTA implications. In recent years, concerns have arisen over the
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32
-5-
GTA-Wde Challenges
Draft for Discussion
Potential reduction or loss of this feature and its functions, attributes and linkages
primarily through urban development and resource extraction. In fact, urban expansion in
the Oak Ridges Moraine is creating a real possibility that our ability to maintain clean
water in many of the GTA's river systems will be permanently lost.
The mechanisms to coordinate protection of greenlands across municipal boundaries,
including the Oak Ridges Moraine, are insufficient. The definitions of greenlands, the
Policies that apply to them and the implementation of those policies vary significantle
y
among the regional municipalities and the local municipalities in the GTA. This issue
turns on the question of how to identify a consistent GTA -wide greenlands system to
integrate consideration of conservation, watershed and inter -watershed management in
key urban form and infrastructure decisions throughout the GTA.
Water sources, treatment and supply systems within the GTA are also shared by the
majority of municipalities. Coordinated planning of these systems is not undertaken on a
GTA -wide basis. Again, the question is how to coordinate the planning, financing and
development of piped services GTA -wide to ensure optimal use of existing investments
in support of official plans, and efficient system connections across administrative
boundaries.
Economic Development and Tourism
The global economy is now characterized by intense competition among city -regions for
new investment. City -regions have risen to the forefront as a result of falling trade
barriers around the world. With their concentrations of economic clusters, skilled labour,
educational institutions, research and development capabilities, availability of capital,
business infrastructure and quality of life, city -regions have become the central players
competing for technology and information -based investments.
The GTA has many of the key ingredients necessary to compete as a city -region, but we
must ask ourselves if it is presently organized for success in the future. The most
successful city -regions have abandoned such ineffectual practices as internal competition
and have organized themselves to provide comparative information on the regional
economy, to build global infrastructure such as airports and telecommunications, and to
create a business climate reflected in partnerships for growth.
A city -region pre -occupied with internal competition or fragmented along geographical
lines cannot compete; and today, the GTA does not have a unified vision for economic
growth or tourism. For example, there is no integrated, coordinated effort to market the
GTA as a total tourism package.
In addition, the efforts of the Greater Toronto Marketing Alliance to promote the GTA as
a place to do business would be enhanced if responsibilities for the collection, analysis
and benchmarking of GTA -level economic information were defined. This should
include allocation of responsibilities to develop an overall picture of the economic health
GTSB Review
6 GTA -Wide Challenges
33
of the GTA, its competitive strengths and weaknesses, its opportunities and its target
markets.
Social Imperatives
No community in the GTA is simply an onlooker; all have a stake in the quality of life
and prosperity of a strong city -region. Economic conditions and the social service needs
they give rise to have no respect for municipal boundaries. As cities mature social service
needs increase. This is compounded by a serious lack of affordable housing.
The province has increased the scope of social services that are provided and funded
locally, without providing commensurate funding. While the need to distribute social
costs more equitably has been widely acknowledged, there are concerns that property
taxes do not provide an appropriate source of funding for these services and that pooling
should occur on a provincial or national basis. In addition, financial responsibility has not
been matched with accountability for collection and administration of the funds and
program standards.
The impending devolution of social housing will create additional financial pressures for
municipal government. Social housing is closely linked with issues related to
homelessness and affordable housing. To equitably plan and fund social housing within
the GTA, a mechanism for inter -municipal co-ordination is required.
There is a need to coordinate health and emergency services among hospital jurisdictions
crossing municipal boundaries. In addition, there is a need for the coordinated dispatch of
ambulance services to ensure the highest possible response times.
The Greater Toronto Services Board
The GTSB was established to co-ordinate municipal decision-making with respect to a
number of the policy challenges discussed above. Determining whether its mission and
mandate require retooling or if another option is better suited to addressing GTA
challenges is to be the result of Phase 2 of the GTSB review.
GTSB Mission and Mandate
The mission and mandate of the Greater Toronto Services Board are ensh--fined in
Provincial legislation. (Legislative excerpts setting out GTSB responsibilities are part of
the attached terms of reference.) The mission, or objects of the GTSB are to promote and
facilitate co-ordinated decision-making among the municipalities in the Greater Toronto
Area, to exercise general direction and control over GO Transit, and to allocate the costs
of GO Transit in accordance with the Greater Toronto Services Board Act, 1998. In
carrying out its objects, the Board must have regard to the diverse cultural, ;nvironm ntal
and economic character of communities in the GTA.
GTSB Review
GTA -Wide Challenges
i
�,
34
Draft for Discussion
The GTSB is not a direct provider of services except for GO Transit, and has no authority
to set policy for any of its member municipalities. Through co-operation and consensus
building, the board works to foster GTA -wide policies that ensure infrastructure will be
used wisely, that the environment will be protected, that rural and agricultural areas will
be preserved, and that transit and road networks will work now and in the future
The GTSB has the authority to develop GTA -wide strategies for the provision and
Optimal use of infrastructure. This may include, for example, transportation
infrastructure and environmental infrastructure, such as water and sewer trunk services
which extend across municipal boundaries.
r The transportation mandate of the GTSB includes the development and adoption of a co-
ordinated transportation strategy to guide decision-making and investments in GTA -wide
transportation infrastructure. The GTSB also has the authority to facilitate the
operational integration of the GTA -wide and local transit systems and the resolution of
conflicts respecting transit i
operators. ssues between GO Transit, municipalities and local transit
As part of its oversight of GO Transit, the GTSB sets broad policv directions, initiates
studies and approves the general location, routes, frequencies and fares of GO Transit
services and related fees for parking. The GTSB approves GO Transit's operating and
capital budgets, its multi-year capital plan and the establishment of reserve funds. The
GTSB apportions the operating and capital costs of GO
Toronto and the regional municipalities of DurhamTransit and levies the City of
, Halton,Hamilton-Wentworth, peel
and York. Alternatively with respect to GO Transit's capital requirements, the GTSB
may borrow money and issue debentures for the debt. The GTSB also has the authority
to enter into agreements with municipalities for the provision of transit services, both
within and beyond the GTA and Hamilton -Wentworth.
The Greater Toronto Services Board also has the authority to co-ordinate economic
development and tourism within the GTA and to co-ordinate decision-making among
municipalities on the shared GTA -wide administration and costs of social assistance and
social housing programs.
The GTSB provides GTA municipalities with capacity to address GTA matters by acting
as a liaison among GTA municipalities, and with the federal and provincial governments
and other municipalities. It has a mandate to facilitate the resolution of inter -municipal
issues in the GTA and to enter into agreements with municipalities beyond the GTA in
relation to any matter for which the GTSB is responsible.
The Board has resolved that its initial efforts be concentrated on developing a co-
ordinated transportation and transit strategy for the Greater Toronto Area and Hamilton -
Wentworth.
GTSB Progress on GTA -Wide Challenges
GTSB Review
-8-
35
GTA-Wide Challenges
Since the establishment of the GTSB in January 1999, the board has put in place financial
policies and operating procedures, a committee -based decision-making structure,
processes for GTSB staff to consult with staff of member municipalities and to bring
professional recommendations to the board, and a web site providing information on the
GTSB and its
activities for public information. GTSB progress in addressing the GTAwidechallenges
reflects the board's responsibilities for GO Transit, its initial emphasis on transportation
Planning and the GTSB's mandate for co-ordination.
The board has made progress with respect to its assumption of responsibility for GO
Transit and its transportation mandate. In addition to managing the transfer of
responsibility for GO Transit from the Province in August, 1999, the GTSB adopted GO
Transit operating budgets for 1999 and 2000 and an updated allocation formula for 2000,
and established capital and operating reserve funds for GO Transit purposes. A number
of GO Transit service improvements have been implemented and the purchase of Union
Station by the City of Toronto, involving the securing of a lease to meet GO Transit's
long term needs, has been approved. The board has adopted a 10 -year capital program
for GO Transit and will consider Finance & Administration Committee recommendations
for the growth and expansion capital cost allocation at its June 30'h meeting.
The Transportation Committee has recommended GTSB adoption of a strategic
transportation plan for the GTA and Hamilton -Wentworth, and a comprehensive set of
implementing actions, based on recommendations developed with municipal staff and
through a process of public consultation. Work is underway to implement a number of
elements of the strategy, including GTA transit corridor priorities and phasing, analysis
of GTA -wide needs for goods and services movements and development of co-ordinated
GTA -wide information for transit users. As part of the GTSB's transportation planning
strategy, a transportation accord "A Transportation Investment Partnership for the
Greater Toronto Area and Hamilton -Wentworth" has been adopted in co-operation with a
number of GTA business and community organizations. Specific proposals for a this
partnership are to be brought forward in the fall.
With respect to managing the implications of growth in the GTA, the GTSB has adopted
terms of reference for a GTA countryside strategy and on June 30'h will be considering
recommendations from the Countryside & Environment Working Group on strategic
directions for this initiative. The GTSB also took a strong position calling on the
province to adopt a Provincial Policy Statement to protect the Oak Ridges Moraine.
The importance of the GTA's environmental infrastructure is reflected not only in the
work being undertaken on the countryside strategy and the state of the GTA program, but
also in the GTSB review of environmental monitoring in the GTA, currently in progress.
In addition, the G'r 4's greenland systems and water and sewer infrastructure are included
as part of the digital mapping project.
GfSB Review
B GTA -Wide Challe%es
36
Draft for Discussion
In further addressing municipal capacity to deal with GTA challenges, the GTSB has
adopted a protocol for facilitating the resolution of inter -municipal conflicts. - The GTSB
Innovations program has been initiated to highlight and share GTA municipal practices
and partnerships to address cross -boundary and GTA -wide matters through a publication,
web site access and a showcase event.
A framework for ongoing reporting on the economic, social and environmental state of
the GTA has also been developed. An assessment of the state of the region in 1999
focussed on economic indicators, and work is underway on a 2000 report complementing
the economic work with more in-depth social and environmental indicators. A GTA_
wide digital mapping database is also being developed.
In addition, representations have been made to provincial and federal governments on a
range of GTA issues ('e.g., transportation funding,
have been established with a number of municipalities and stakeholder organizations
Oak Ridges Moraine) and partnerships
(e.g., Federation of Canadian Municipalities, Greater Vancouver Regional District,
Moving the Economv, Canadian Urban Transit Association.)
These projects will provide context and a base of information for all GTSB work,
including work related to strategies for transportation, infrastructure, growth and
countryside, as well as co-ordination related to economic development and tourism, and
to social assistance and social housing.
Criteria for Evaluation of Options
It is apparent that if the region is to remain liveable and prosperous, capacity to manage
these GTA -wide challenges is required. Options for addressing them will be identified
and analyzed in the future work of the GTSB review, including an evaluation of the
GTSB in its current form and with changes to its mandate and/or structure. The
evaluation of the options, however, must be based on objective criteria that are consistent
with traditions of democratic decision-making and are relevant to GTA -wide challenges.
these challenges.
The criteria should speak to the structures and the authorities or tools needed to address
Guiding Principles
Having identified the key policy challenges facing the GTA, we have concluded that
there are guiding principles that relate to the future form of the GTA, to the management
Of the GTA and to how the GTA represents itself in the national and international world.
To focus discussion on the structures and tools required to address GTA policy issues, the
following guiding principles are suggested:
• Urban, suburban and rural needs will be balanced to achieve sustainability and to
offer a variety of living circumstances accompanied by a good quality of life;
• There will be capacity to identify and address the shared interests and challenges
of the city -region and their relationship with local interests;
GTSB Review
10 -
37
GTA 'Nde Challenges
Draft for Discussion
Efficiency and inclusiveness in decision-making will be balanced to achieve
public transparency and accountability;
There will be a strong voice to advocate on behalf of the entire GTA;
There will be capacity to monitor the economic, social and environmental
performance of the GTA.
Functions
This paper has set out six key policy areas involving significant GTA -wide challenges
which need to be addressed if the GTA is to remain liveable and prosperous. Options
need to be evaluated in terms of their capacity to address GTA -wide policy challenges:
1. identify and resolve GTA -wide challenges
2. project a strong GTA -wide voice with the federal and provincial governments,
and on the global stage;
3. plan and implement an effective and efficient GTA -wide transportation network;
4. co-ordinate GTA -wide greenlands and inter -municipal water and sewer
infrastructure;
5. manage GTA -wide growth;
6. co-ordinate a unified GTA strategy for GTA -wide economic development and
tourism;
7. ensure accountable and equitable planning and funding of shared GTA municipal
responsibilities for social assistance and social housing.
Structure
Options for addressing GTA -wide challenges will necessarily involve existing, new or
redesigned structures, be they municipalities, the GTSB or some other structural
arrangements. Such options should be evaluated with respect to their capacity to identify
and address GTA -wide challenges and to achieve appropriate and workable solutions:
1 • clearly identify the GTA -wide or inter -municipal aspects of policy issues;
2. articulate a common vision for GTA -wide policy and build a strong consensus
around this vision;
3. integrate economic, environmental and social considerations into decision-
makino
ep
4. mobilize resources and co-ordinate implementation by a range of municipal and
other stakeholders, including through partnerships;
5. respect and accommodate diversity across the GTA's urban, suburban and rural
communities;
6. ensure fairness in sharing of costs and benefits across the GTA;
7. be effective and innovative in the use of municipal and other GTA resources,
clearly assign roles and accountabilities to ensure implementation of decisions;
8. ensure fair, inclusive and timely decisions;
9. be flexible to adapt to c;langc:; in the external environment.
GTSB Review
11-
GTA-VYide Challenges
Draft for Discussion
Authorities
Whatever the options put forward to address GTA -wide challenges, there must be the
capacity to make and implement strategic decisions. GTA options, including the GTSB
with its existing mission, mandate and composition, or with changes to its legislation,
should be evaluated in terms of the effectiveness of the implementation tools they
provide:
I • provide financial capacity to invest in GTA -wide solutions;
Z. ensure implementation of consensus -based solutions to GTA issues;
3. effectively resolve conflicts among GTA municipalities on cross -boundary issues
with GTA implications;
4. speak on behalf of the collective interests of GTA communities;
5. monitor trends to anticipate emerging GTA -wide issues;
6. evaluate progress in achieving GTA policy objectives over time.
Consultation
Comments and insights of GTSB member municipalities and other GTA stakeholder
organizations are vital to ensure that all policy challenges of GTA -wide importance are
identified and that the guiding principles and evaluation criteria are appropriate.
• What is your vision of the future form of the GTA?
• Do the policy challenges set out in this paper reflect the key challenges facing the
GTA? Are there additional policy challenges that require a GTA -wide approach?
• Are the guiding principles and the criteria for evaluating options sufficient to
guarantee that the GTA will ultimately develop appropriate structures and
authorities to meet GTA -wide challenges and overcome existing barriers?
• What options for addressing GTA -wide issues should be reviewed? What role
should the GTSB have in addressing GTA -wide issues? Are the existing mission,
mandate and composition of the GTSB appropriate to that role? What changes to
the GTSB should be considered?
• What do you think is required to ensure a liveable and prosperous GTA in the
future?
Conclusion
A city -region is perhaps one of the most complex organisms on the planet. It consists of
millions of people interacting continuously with dozens of systems which themselves
interact. "rhe complexity of the interplay among natural systems, economic systems,
social systems, transportation systems, education systems, health systems and other
systems is the reality of the GTA.
GTSB Review
-12-
39
GTA-Wide Challecges
Draft for Discussion
Governments in the GTA must recognize that we live in an inter -dependent urban region.
No individual municipality can manage its affairs as if it were located in a hermetically
sealed bubble, immune from the concerns of its neighbours. A strong commitment to
work together and acknowledge regional inter -dependency is needed.
Only joint action can preserve and improve the GTA's shared quality of life. All
municipal leaders should be prepared to answer this fundamental question. Is it more
attractive and compelling to maintain the illusion of independent action or to work to
make the city -region more liveable?
With a commitment to work jointly on the GTA's key public policy challenges and to
manage the issues together, the next steps will be both possible and effective.
GTSB Review
13 -
GTA -Wide Challenges'
Attachment # 3
Joint Report No. 2000-)-15
REVIEW OF GTSB COMMITTEE WORKPLANS AND STATUS OF ACTIVITIES
UNDERTAKEN
The information in this review was compiled by Durham Region staff based on Greater
Toronto Services Board minutes, Committee reports and agendas available on file.
Committee membership has changed at times since the Board started and this was
taken into account where the information was available. The figures provided for
committee attendance and frequency of quorum, number of presentations and reports
should be treated as estimates. An "action oriented decision or recommendation" was
defined as one which required some further substantive action by the Board, Committee
or staff (e.g. extending thanks to the presenter was not considered a substantive
action).
41
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�
June 29, 2000
Attachmet
Joint Report No. 200(
THAT Durham Regional Council supports the review of the GTSB
prescribed in the GTSB Act and the Terms of Reference for the review
approved by th,e Roard March 3, 2000 and recommends that the
consultants snoula be clearly directed to focus their attention thereto;
and
../2
54
1 utrn Post Consumer
Mr. A. Tonks, Chair
The Regional
Greater Toronto Services Board
Moniotpalitl
of Durham
1000 Murray Ross Parkway
Toronto, Ontario
Clerks Department
M3J 2p3•
605 Rossland Rd. East
P.O. Box 623
Whitby.
Greater Toronto Services Board
Ontario
Canada L7 N 6A3
Review Process
C.C. 9256 Our File: C12-04
(905)6684711
' Fax: (905) 668.9963
i_.
-
Mr. Tonks, at their meeting held on June
P.M. Madill, A m.cj..
28, 2000 the Councilof the
Regional Municipality of Durham
Regional -Clerk
passed the following resolution:
'WHEREAS the GTSB Act and the approved Terms of Reference for
the GTSB Review prescribe the
scope and content of the legislated
review of the Board,
AND WHEREAS a lengthy public
consultation was carried out to
determine the current structure and mandate of the Board;
AND WHEREAS the Board has only operated in its present form for
less than 2 years,
AND WHEREAS the Deloitte Consulting documents entitled 'GTSB
Management/Or aniz atlo
9 n Review', 'GTA
-Wide Issues'and 'GTSB
Review — GTA -Wide Challenges'
fail to respond to the appy oved
Terms of Reference for the Review;
ignore the direction of the Board, -
and set out a plan to redesign the Board as a new level
of
government, not to review it,
AND WHEREAS the Chair of the GTSB has told the media
that the
review will recommend changes to governance in the 905 Regions,
THEREFORE BE IT RESOLVED:
THAT Durham Regional Council supports the review of the GTSB
prescribed in the GTSB Act and the Terms of Reference for the review
approved by th,e Roard March 3, 2000 and recommends that the
consultants snoula be clearly directed to focus their attention thereto;
and
../2
54
1 utrn Post Consumer
Rage 2
THAT Durham Regional Council does not support the creation of a
new layer of government over the GTA; and
THAT Durham Regional Council does not support having the GTSB
review make recommendations that will interfere with or prejudice the
governance discussions now occurring in Durham municipalities;
AND THAT copies of this resolution be forwarded to other GTSB
member municipalities seeking their support and to Mr. Alan Tonks,
Chair of the Greater Toronto Services Board;
THAT the resolution of Mr. Roger Anderson, Regional Chair, Regional
Municipality of Durham be endorsed.
Deputy Clerk
DAB/cb
cc: GTSB Member
Area Municipal
R.M. Anderson
Municipalities
Clerks
Regional Chair
6161
J
A I
October 7, )598� 1 j, j � u � Joint Report No. 200C
The Regional
Municipality
of Durham
clerk's Department
605 Rossland Rd. East
P.O. Box 623
Whitby. Ontario
Canada LIN 6A3
(905) 668.7711
Fax: (905) 668.9963
P.M. Madill, •.M.cr.
Regional Clerk
The Honourable Alan Leach
Minister of Municipal Affairs & Housing
17th Floor, 777 Bay Street
Toronto, Ontario
M5G 2E5
BILL 56 - AN ACT TO ESTABLISH THE GREATER TORONTO
SERVICES BOARD AND THE GREATER TORONTO TRANSIT
AUTHORITY 1998 File No. 1.1.5.10
Honourable Sir, at their meeting held on November 4, 1998, the Council
of the Regional Municipality of Durham adopted the following
recommendations of the Committee of the Whole:.
a) THAT the Honourable Al Leach, Minister of -Municipal Affairs and
Housing, be advised that the Region of Durham does not support
the establishment of a Greater Toronto Services Board for a
number of reasons, including:
(i) it is an unnecessary duplication of existing co-ordinating
organizations and structures within the GTA;
it lacks the necessary and direct involvement of the Province
to effectively address GTA -wide issues such as the
transportation and transit systems;
it undermines the responsibility of GTA municipalities to
prioritize and deliver essential services to meet local needs;
(iv) it would result in higher servicing costs for Durham residents
and landowners;
(v) it would result in decision-making which is less accessible
and accountable to residcnts and taxpayers of Durham
Region;
(vi) it would co,.rplete.ly neglect the agricultural sector of the
GTA; and
55
100% Post con aumar
(vii) it is so open-ended in its wording as to allow the future
strategies to be completely subservient to the largest
municipality.
b) THAT the Province place a moratorium on further provincially
initiated municipal change and restructuring proposals, including
the proposed establishment of the Greater Toronto Services Board,
to allow municipalities time to deal with recent provincial initiatives;
C) THAT Durham's position is that a forced amalgamation of all the
municipalities within Durham Region into a single tier city, similar
L to the previous action to create the new City of Toronto, is the
worst restructuring scenario possible for Durham;
d) THAT Joint Report #98-J-18 be endorsed as the Region of
Durham's submission to the Standing Committee on General
Government on Bill 56, An Act to establish the Greater Toronto
Services Board and the Greater Toronto Transit Authority;
e) THAT the Regional Chair present the Region of Durham's
submission to the Standing Committee on General Government;
and,
THAT a copy of Joint Report No. 98-J-18 be forwarded to the
Honourable Mike Harris, the Honourable Al Leach, all Durham
MPP's, Mr. Alan Tonks, Moderator for GTSB Legislative Review,
the Area Municipalities in Durham Region, and the Regions within
the Greater Toronto Area and Hamilton -Wentworth.
As directed, I have enciosed a copy of Joint Report #98-J-18 of the
Committee of the Whole.
(jI/I �11�
P.M. Madill, A.M.C.T.
Regional Clerk
PMM/cb
encl.
cc: See attached
57
COUNCIL INFORMATION
MINUTES OF THE BOWMANViLLE MUSEUM BOARD MEETING
SEPTEMBER 13TH[ 2000
PRESENT: A. Bark; S. Laing; W. Fehn; C. Morgan; L. Paradis; D. McKenzie; J. Schell
C. Taws; E. Logan
jES j1 TS: T. Tufts; M. Novak
1. The meeting was called to order at 7;00pm by the Chairman, Arnold Bark.
2. Motion - to adopt the agenda as presented.
Moved by C. Morgan
2nd W. Fehn
Carried
3. Motion - to approve the July 12, 2000 Board Meeting Minutes as presented.
Moved by L. Paradis
2nd W. Fehn Carriedr
06�IC l4
4. BUSINESS ARISING:
Garbage Cans/Benches
The secretary talked to Fred Horvath, Manager of Operations, and he was looking into it.
Garbage Box
Larry took a truck load but there is still lots to go. If there is some good compost at the
bottom he will put it into the gardens. He will remove the box when he has it emptied.
Potting Shed
The Town mason will be here the last week of September, weather permitting.
Brooksdale Kingswav Grounds
Nothing to report as Mary was unavailable for this meeting.
Hot Water Tank
Tim was unavailable for this meeting but the secretary reported that the water tank is
rented from Veridian Connections (electric) and costs approx $7.50 each billing. The
Board agreed to leave it and look into it later if we have any problems.
Grant Applications
Charles reported that we received some new information and that he will pass it on to Tim
to review.
Conservatory
Larry reported that the outside of the Conservatory has been repainted, approved and
Norm has been paid. He noted that the inside may need painting next year.
I-5
Page 2 W1
.
Sept 13/2000 Minutes
5,
21
7,
Policy re Web Page
The Board agreed that they would not allow advertising on the Museum Web Page at this
time. Links to the site will be approved by the Board. Requests to link with the Oshawa
Community Museum, the Clarington Board of Trade, and the Ontario Tourism Marketing
Partnership site were approved. The Board decided not to link with The Clarington.net
site.
Motion - to approve linking to the Oshawa Museum and them linking with our
site.
Moved by C. Morgan
2nd W. Fehn Carried
il>
Motion - to approve linking to the Clarington Board of Trade and them linking
with our site.
Moved by W. Fehn
2nd S. Laing Carried OOrG,.1f
Motion - to approve linking to the Ontario Tourism Marketing Partnership
and them linking with out site.
Moved by S. Laing
2nd L. Paradis Carried 17
CORRESPONDENCE:
Info was received on purchasing a calibrated precision lightmeter. The Curator noted that
he usually borrows it once a year from the Ministry . He is due to check the lighting at the
Museum and will report to the Board after it is completed.
Motion - to accept the correspondence for information.
Moved by W. Fehn
2"d C. Morgan Carried'`'"
0-1t
PRESENTATION OF JULY & AUGUST 2000 BILLS:
Motion - to acknowledge payment of the July & August 2000 bills, listed in
Section 3.
Moved by W. Felin
2nd L. Paradis
Carried 0.19
FINANCE & PLANNING COMMITTEE REPORTS:
Motion - to approve the Finance Committee Reports as presented.
Moved by L. Paradis
2n° W. Fehn=y
Carried w
LJ
Page 3
COLLECTIONS COMMITTEE REPORT:
Warner Fehn reported on the latest donations, which included a Dominion Chapel Organ,
a 1920s telephone set, Ferdinand the Bull, a Donald Duck figurine, and several dolls.
He reported that while cleaning out the basement and potting shed a sun dial and stand
were found so Norm Grawert put them together on a cement base and it is now in the
future rose garden. Also, he put before the Board that a 1950s train set is available to
purchase for $250. He will bring it in for the next meeting so the Board can look at it.
Motion - to accept the Collections Committee Report for information.
Moved by S. Laing
2nd C. Morgan Carried
u
PROPERTY COMMITTEE REPORT:
The Board reviewed the Inspection Report completed in July.
The basement and the Potting Shed has been cleaned. Charles will identify the shut off
valve and the circuit box fuses. The outside is looking good except for some mould on
the maple trees. Charles is looking into what could be causing it.
Motion - to approve the Property Committee Report as presented.
Moved by S. Laing
2"d C. Morgan Carried
CURATOR'S JULY & AUGUST 2000 REPORTS:
Charles reported 1,596 visitors for July and 1,370 for August.
Motion - to accept the Curator's July & August 2000 reports for information.
Moved by L. Paradis
— 2nd W. Felin Carried X13
FRIENDS OF MUSEUM REPORT:
Susan Laing reported that the Friends has resumed their meetings on Tuesday evenings.
She noted that the Friends will only do the Sunday at the Christmas Open House again this
year.
Motion - to approve the Friends of the Museum Report for information.
Moved by C. Morgan
2nd L. Paradis Carried
10 NEW BUSINESS:
Boardd Resienation
Sher Leetooze has resigned from the Museum Board, effective immediately. A letter of
thanks for her past support has been sent. The secretary notified Town but they agreed
that it is not necessary to fill her position as there is only four months left for this Board.
The Chairman reminded everyone that they need to reapply in the Fall for the next term.
Sept 13/2000 Minutes
New Committee
The Chairman put before the Board that a new committee be formed, comprising of the
Chairman, Vice Chairman and Treasurer, to deal with problems that require attention
between Board Meetings. It would be called the Executive Committee. This committee
would only be used in an emergency situation and would report to the Board the reasons
for the situation. The Board agreed this was a good idea as it is not fair for one person to
make any necessary decision.
Motion - to form an Executive Committee, comprising of the Chairman, Vice
Chairman and Treasurer of the Board.
Moved by C. Morgan
2nd W. Fehn Carried`
Charles - Vacation
Charles will be on vacation for the month of October and a list of who would be taking
care of the Museum was put before the Board. He noted that we may need volunteers for
the Appiefest to man the display downtown. Jim Schell will look into why our Raffle
application is taking so long to be approved.
Meeting with Museum Boards
Town proposed a meeting between the two Museum Boards (Clarke and Bowmanville) to
discuss an amalgamation of the two museums as the Clarke Museum Curator was leaving.
The Board felt that this issue should be explored so will send a letter of support to the
Town.
Motion -
to send a letter of support from the Bowmanville Museum Board for
this meeting re the amalgamation of the two Museum Boards and
museums.
Moved by L. Paradis
2"d W. Fehn
Carried ....',11
; 6
New Standards for Community Museums
A copy of the new Standards for Community Museums was given to the Board. Charles
noted that our Policy Book will have to be updated. Several of the policies will have to be
changed. A workshop is being held on October l 1 at Orillia and Warner will attend
before reporting to the Board Meeting in the evening.
Lock on Front Door
Charles reported that the alarm went off last Friday evening and when he arrived with the
Police at the Museum the front door was unlocked. After a discussion the Board agreed
that there are too many keys available and that new deadbolt locks should be installed in
the front and back doors with computer keys, and barre! bolts installed on the other four
doors (Conservatory, Front Parlour, Friends, and Shop). Ten keys are to be cut and
numbered so Chat a record can be kept on who holds which key, with the extra keys being
kept in the Museum safe. The access code to the alarm will be changed also.
Page 5
Motion - to have new deadbolt locks installed in the front and back doors with
ten numbered computer keys cut. Barrel bolts are to be installed in
the other doors and the access code to the alarm will be changed.
Moved by J. Schell
2nd L. Paradis Carried
Yard & Book Sale
The Yard & Book Sale will be held on Saturday, September 16", loam -3pm.
Free Fall
Due to the Curator being on vacation during the month of October the Free Fall will be
rescheduled to November I0ih.
Annie Festival
Dianne and Ellen will make and sell the Apple Crisp and Hot Custard dessert from the
Museum verandah. A Craft Sale will be held on the Museum grounds and a display will
be set up downtown by Val and Harold. Volunteers to help with the display downtown
are needed. Jim Schell will look into getting a bushel of apples donated for the apple
crisp.
A►nle Blossom Awards
Dianne McKenzie arrived late after attending the Apple Blossom Awards at Town. She
picked up an award for the Museum gardens.
I 1 Motion - to adjourn at 9pm.
Moved by A. Bark
Carried Uw18
BOWMANVILLE MUSEUM BOARD
CURATOR'S REPORT
SEPTEMBER 2000
Sept. 1: Burglar alarm went off at about I Opm. Police came and checked the premises.
Sept. 2: Wedding Photos, 32pp.
Sept. 6: Norm and Barry built frame for cement pad for the mill gear.
Greg Mason in with film crew (two days) for Camp 30 Project.
Picked up Dominion steam engine at Mr. Allin's.
Sept. 7: LACAC Book Launching and Afternoon Tea, 100p.
Sept. 8: Cleaned artifacts out of basement. They were taken to Hampton.
Picked up Dominion Organ in Solina. Thank you to Norm LeBlanc for helping
and using his truck.
Sept. 14: Ron Bouckley moved books down from Hampton.
Sept. 16: Book & Yard Sale, 200pp.
Wedding Photos, 43pp.
Evening Lecture at St. John's Church,55pp.
Sept. 19: Picked up new wheel for vacuum cleaner.
Sept. 20: Window broken at Hampton. Screen was cut so assumed someone broke in.
Called Town and Police. Nothing seems to be touched, and Fred Horvath had
window fixed.
Sept. 21: Jan Moffatt.using copier for BIA colouring book project. She left donation.
School tour and slide show, Bowmanville High School, 14pp.
Sept. 23: Wedding Photos, 22pp.
Wedding Photos, 41 pp.
Sept. 26: Evan, Mothersill Printing, and I met to discuss Boys Training School Book
Project.
Chased rat out of exhibit gallery.
Sept. 27: Returned steam engine to Mr. Allin and music box to Ron Bouckley.
Roger Leetooze took down Legion display.
Sept. 28: Changed code on security.
Sept. 29: Preschool group, tour of lawns, 20pp.
Sept. 30: Open House at Whitecliff Terrace Senior Home, Courtice, 200pp.
Charles D. Taws
Curator
Page 2....
COUNCIL INFORMATION ( CO(o • �-
I-7
OCT I2 'r1,12:921 09
MINUTES
LOCAL ARCHITECTURAL CONSERVATION ADVISORY COMMITTEE
MUNICIPALITY OF CLARINGTON
APRIL 12, 2000
MEMBERS PRESENT: Jeff Brooks Janie Dodds
Vic Suppan Steven Cooke
Dave Jenkins Linda Kiff
Nancy Miller Donna Naulls-Rutmer
Councillor Jane Rowe
Isabel Little- Liaison, Planning
REGRETS: Mavis Carlton Simone Georges
Chair Janie Dodds opened the meeting at 7:00 p.m. with a quorum
MINUTES
The minutes of our March 21 meeting were discussed and there being no errors or
omissions
20-07 Moved by Janie, seconded by Linda, that the minutes be accepted as
printed
BUSINESS ARISING
PRIMARY LIST
The primary list was discussed and a reminder was given to Mavis, Steven, and Dave to
return the updated list to Isabel.
PARKWOOD
It was discussed that our June Meeting will be held at The Parkwood Estate, in Oshawa
7:00 p.m. June 20th. All members will attend.
FINANCIAL REPORT
1. Our books/records are back from the auditors.
' 2. The March 17/00 balance of the bank account is $8023.37
20-08 Moved by Steven, seconded by Donna that we accept the Financial report
as presented.
CORRESPONDENCE
LACAC received a newsletter outlining the History of the ORONO PHARMACY
Information on a May 7th seminar from 1-4pm was received from the COMMUNITY"
HERITAGE ONTARIO. The following four questions will be discussed based on the
input from individual LACAC committees.
1. WHAT ARE OUR PAST
2. WHAT ARE THE NEEDS AND ISSUES WE FACE WITHIN LACAC?
3.WHAT ARE THE BASIC HERITAGE PRESERVATION ISSUES?
4. WHAT CAN CHO DO TO HELP?
NEW BUSINESS
There was an update given on the proposed addition and renovations to the ORONO
Town Hall. It was the opinion of the committee that we would prefer to see a renovation
to the basement to accommodate the kitchen as opposed to an addition to the rear of the
building.
LACAC provide advice to Council regarding the kitchen alteration before Council makes
its final decision on any changes,
20-09 moved by Jeff Seconded by Nancy
Motion to Adjourn by Steven Seconded
11
COUNCIL INFORMATION
..:<
I tlp:cg.
BOWMANVILLE MUSEUM BOARD
CURATOR'S REPORT
OCTOBER 2000
I would like to thank Ellen, Val, John and Harold for al their extra efforts this month. They all
worked together to ensure the Museum ran smoothly while I was on vacation.
Oct. 4: New door locks installed.
Work on repairing Potting Stied wall began.
Oct. 5: Randy Reinert borrowed Fire Fighting pictures for Fire Hall Open House.
Doorjamb installed in conservatory door.
Oct. 6: Bernice Puk, of the Women's Institute, picked up their display items.
Oct. 12: Seniors Group Tour, 8p,
Oct. 14: Applefest, Val and Harold downtown with display. Also sold Beanie Raffle
tickets, 500pp.
Ellen and Dianne served Apple Crisp and Hot Custard from Museum, 52pp,
Oct. 15: Museum did not take part in Miniature Show as we did not get the rattle permit
for the miniature house.
Oct. 18: Bowmanville Teddy Bear Connection Meeting at Museum in evening.
Oct. 20: Town poured cement base for mill gear. Brock's moved gear onto pad, and it was
later secured by Norm with chains.
Oct. 21: Wedding Photos, 25pp.
Oct. 24: Family Photos, 5pp.
Oct. 26: Wendy Thompson, a student at Knox Christian School, volunteering at Museum.
Oct. 27: Wendy Thompson volunteered again.
New bench and garbage can installed.
Oct. 28: Wedding Photos, 25pp.
Ellen, Val, John and Harold worked together on the Quilt Display. Not only did they do
a superb job, but they placed many other quilts on display throughout the Museum.
Val did an excellent job setting up the Dining Room table.
It was nice to see all the positive changes when 1 got back.
Charles D. Taws
Curator
I-15
Page 2...
October 2000/Curator
Sectio tom;
MINUTES OF TILE BOWMANVILLE MUSEUM BOARD MEETING
OCTOBER 11, 2000
PRESENT: A. Bark; C. Morgan; D. McKenzie; W. Felin; M. Novak; L. Paradis
E. Logan
REGRETS: J. Schell; S. Lain • T Tuft C Taws
The Meeting was called to order at 7:08pm by the Chairman, Arnold Bark.
2. Motion - to adopt the agenda, with additions to New Business:
d) Water heater (Arnold) e) Youth Heritage Awards (Dianne).
Moved by W. Felin
2nd D. McKenzie carried UD01!
3. Motion - to approve the September 13", 2000 Board Meeting Minutes as
presented.
Moved by D. McKenzie
2nd W. Felin carried Ut1$I5=02
4. BUSINESS ARISING:
Garbaue Can[Bench
Nothing to report. The secretary will call Fred Horvath, Town Manager of Operations to
inquire into this matter.
Pottine Shed
Larry reported on the brick work being done on the Potting Shed. They decided to put a
new South wall, instead of knocking down the old one, and replacing the foundations and
replacing the corner bricks. Next year the inside will be restored and it will be used for
displaying farm implements and pioneer artifacts.
Brooksdale Kinesways Grounds
Mary reported that we have to contact the owners again in the Spring and we will work
something out then.
Grant Applications
Tim and Charles were unable to attend this meeting. Deferred to next Board Meeting.
Train Set
Warner put a I lornby Train Set, made by Meccano Ltd., in front of the Board for
approval to purchase for $250.00.
Motion - to purchase the Ilornby Train Set for 5250.00.
- Moved by C. Morann
- 2nd M. Novak carried
Nvaasavas �-x
....... .....
Oct. 11/2000 Minutes
Applefest/Apple Donation
Dianne reported that the Museum will sell Apple Crisp and Hot Custard from the Museum
verandah during Applefest. Jim Schell dropped off apples donated by Watson Farms.
The Museum will also have a display on the Main Street during Applefest, which will be
manned by Val and Harold.
Raffle Application
It has not been approved yet so the Miniature Club has decided not to proceed with the
raffle this year.
Meeting Re Amalgamation of Museums
The Chairman reported that the meeting with Clarke Museum and Town was cancelled as
the Town received a letter from Clarke Museum Board noting that they were not in favour
of amalgamation of the Museums and, therefore, did not plan to attend a meeting with H
Town to discuss this matter.
The Board discussed that they were concerned with Clarke Museum Board's response and
the placing of an ad for a replacement Curator. They were felt they should address this
situation and send a letter to Town outlining their concerns.
Motion - to send a letter to Town outlining some of the Board's concerns re the
disregard for protocol concerning this situation.
- Moved by C. Morgan
- 2nd W. Fehn carried d.,40
Standards for Community Museums Workshop
Warner attended the "Standards for Community Museums Workshop" at Orillia during the
day and reported back to the Board on the revisions to the Standards. He felt that our
Museum is doing very well already but that we will have to revise the Policy [look. He
agreed to start on the revisions, once Charles has returned from his vacation.
New Locks/Bolts
Larry reported that new locks have been put on the front and back doors, with computer
keys (the Chairman noted that anyone who has a key should sign for it) and that the other
doors were secured, except the door in the pantry storeroom, as it has shelving units in
front of it, which blocks the doorway. The alarm code was also changed.
Book & Yard Sale
The Book and Yard Sale, held on September 16" was a success, making $394 71. Thanks
was given to everyone who helped.
Links to Web Page
The secretary confirmed that the link to the Clarington Board of Trade was compieted.
The link to Oshawa Community Museum has been held up due to they are revising their
Web Page and an e-mail to the Ontario Tourism Marketing Partnership has not been
answered yet.
Page 3
Son
Oct. 11/2000 Minutes
CORRESPONDENCE:
Motion - to accept the correspondence for information.
- Moved by C. Morgan _
- 2nd D. McKenzie carried 10-05
PRESENTATION OF SEPTEMBER 2000 BILLS:
Motion - to acknowledge payment of the September 2000 bills listed in Section
3.
Moved by C. Morgan
2nd L. Paradis carried
7. FINANCE & PLANNING COMMITTEE REPORT:
This report was presented by the Arnold. lie noted that the Finance Committee should
present a projection for the end of year finances.
Motion - to approve the Finance Committee Report as presented.
Moved by W. Felin
s.
2"d L. Paradis carried;1�13`aul;:
COLLECTIONS COMMITTEE REPORT:
Nothing to report.
PROPERTY COMMITTEE REPORT:
Warner and Charles completed a Property Inspection Report on September 30"'
Arnold felt we should be due for an Furnace Inspection. The secretary will check with
Town.
Dianne requested that the Christmas lights be put up. She reported that the Cubs called re
raking leaves. She noted that this is the first time they called her first so the Museum is
now on their roster of events. The Memorial Rose Garden has already received donations
since the info was put into the Newsletter.
Motion - to accept the Property Committee Report for information.
- Moved by W. Fehn _
- 2"d M. Novak carried OWN
8. CURATOR'S SEPTEMBER 2000 REPORT:
The Curator reported 638 visitors to the Museum during the month of September.
Motion - to accept the Curator's Report for information.
- Moved by L. Paradis
2nd W. Fehn carried own
9. FRIENDS OF MUSEUM REPORT:
No report.
uut. i ucvvv rv►mures
10.
NEW BUSINESS:
Gladys Ashton Memorial Dedication
The Gladys Ashton Memorial to rename the Doll Gallery "The Gladys Ashton Doll & Toy
Gallery" will be held on November I I' at 2pm. There will be refreshments afterwards.
The secretary will send out invitations to family and friends.
Collections Software
Deferred to next Board Meeting.
Ad on Placernats
The secretary reported that the Museum has placed an ad on the Bowmanville Restaurant
placemats, cost $350.00.
Water Heater
Arnold noted that he lowered the temperature on the water heater.
Youth Ilerilaee Awards
Dianne reported that a Heritage Youth Leadership Certificate will be awarded Io the
Cubs, Beavers, Scouts,. Brownies, Sparks and Central Public School students in
recognition of their support during Earth Week. This program is organized by the
Heritage Youth Leadership Government Agency and is supported by London Life. The
presentation ceremony will be held at the Museum on November 180' at 4pnt. 'rhe
secretary will send an invitation to the Mayor, Town Councillors and John O'Toole MPP.
Dianne will contact the group leaders.
Motion - to adjourn at 8:50pm.
Moved by A. Bark carried
ai
COUNCIL INFORMATION
00Mf;IJ1O ?^?l. 2' 071513 I-16
0ITORONTO Nevins Wang
City Clerk
City Clerk's Te1:14161392 8016
City Hall. 2nd floor West Fax: 14161392-2980
100 Queen Street West clerk@city.toronto.on.ca
Toronto. Ontario M5H 2N2 http://www.citv.toronto.on.ca
October 16, 2000
NOV - ii 2000
Mayor Diane Hamre
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario LIC 3A6
Dear Mayor Hamre:
i:1/:YM'S OFFICE
I am enclosing for your information and any attention deemed necessary, Clause No. I contained in
Report No. 12 of The Policy and Finance Committee, headed "City of Toronto's Response to
`Review of the GTSB - Phase I Report, Addressing GTA -wide Challenges"', which was adopted,
without amendment, by the Council of the City of Toronto at its regular meeting held on October 3,
4 and 5, 2000, and its Special Meetings held on October 6, 2000, October 10 and 11, 2000, and
October 12, 2000.
In so doing, Council directed that copies of this report be circulated for information to the Premier
of Ontario, the Minister of Municipal Affairs and Housing and the Council Heads of all GTSB
member municipalities.
Yours truly,
r r,7'j- J(77Ci?'T
for City Clerk
frftt<^liid;ll j;
J. A. Abrams/sb I � :r�� `...•.:y ..�_ _._.,
Encl.
N•
•-.�.A.��.. `rte r_. �.
t -muse sent to: Premier, Province of Ontario
Minister of Municipal Affairs and Housing, Province of Ontario
Chief Administrative Officer
Mayor Wayne Arthurs, City of Pickering
Mayor William E. Bell, Town of Richmond Hill
Mayor Margaret Black, Township of King
Mayor Marcel Brunelle, Town of Whitby
Mayor Don Cousens, Town of Markham
Mayor Nancy Diamond, Town of Oshawa
Mayor Wayne Emmerson, Town of Whitchurch-Stouffvi lie
Mayor Robert Grossi, Town of Georgina
Mayor Diane Hamre, Municipality of Clarington
Mayor Loma Jackson, City of Vaughan
Mayor Tim Jones, Town of Aurora
Mayor Gordon Krantz, Town of Milton
Mayor Mel Lastman, City of Toronto
Mayor Robert Maclsaac, City of Burlington
Mayor Hazel McCallion, City of Mississauga
Mayor Doug Moffatt, Township of Scugog
Mayor James Mortson, Town of East Gwillimbury
Mayor Ann Mulvale, Town of Uxbridge
Mayor Gerri-Lynn O'Connor, Township of Uxbridge
Mayor Steve Parish, Town of Ajax
Mayor Peter Robertson, City of Brampton
Mayor Carol Seglins, Town of Calcdon
Mayor Marilyn Segeantson, Town of Halton Hills
Mayor Keith Shier; Township of Brock
Mayor Tom Taylor, Town of Newmarket
Chairman Terry Cooke, Regional Municipality of Hamilton -Wentworth
Chairman Bill Fisch, Regional Municipality of York
Chairman Roger Anderson, Regional Municipality of Durham
Chairman Joyce Savoline, Regional Municipality of Halton
Chairman Emil Kolb. Regional Municipality of Peel
Mr. Alan Tonks, Chair, Greater Toronto Services Board
Ms. Lyn Morrow, Executive Director, Greater Toronto Services Board
TORONTO CITY CLERK
Clause embodied in Report No. 12 of the Policy and Finance Committee, as adopted by
the Council of the City of Toronto at its regular meeting held on October 3, 4 and 5, 2000,
and its Special Meetings held on October 6, 2000, October 10 and 11, 2000, and
October 12, 2000.
City of Toronto's Response to
"Review of the GTSB - Phase 1 Report,
Addressing GTA -wide Challenges"
(City Council at its regular meeting held on October 3, 4 and S, 2000, and its Special Meetings
held on October 6, 2000, October 10 and 11, 2000 and October 12, 2000, adopted this Clause,
without amendment.)
The Policy and Finance Committee recommends the adoption of the following report
(September 5, 2000) from the Chief Administrative Officer:
Pu ose:
This report responds to the Greater Toronto Services Board's request for comments on the
discussion paper on GTA -wide policy issues. The GTSB commissioned the discussion paper as
the first phase of the statutory review of its composition, jurisdiction and powers. This report
Proposes that City Council reaffirm its support for the GTSB as a neccessary vehicle for
region -wide coordination and recommends enhancements to improve the Board's effectiveness in
the spheres of interest and responsibility identified in the existing GTSB legislation.
Financial Implications and Impact Statement:
- The recommendations in this report have no direct financial implications. Decisions made by the
GTSB and/or the provincial government in response to the conclusions of the statutory review
may have an impact on the GTSB's budget and the amounts. that are recovered through the
GTSB's levy on member municipalities including the City of Toronto.
Recommendations:
It is recommended that:
(1) Toronto City Council reaffirm its support for the Greater Toronto Services Board and its
role as a representative political body that has a legislated mandate to deal with
region -wide issues in the GTA;
(2) because of the need to coordinate and facilitate effective growth management strategies
in the Greater Toronto Area, reduce or limit sprawl, maximize the use and effectiveness
of existing and planned infrastructure and protect important environmental features, the
Greater Toronto Services Board request the provincial government to amend the
"Greater Toronto Services Board Act, 1998" to:
(a) require the Greater Toronto Services Board to adopt a GTA urban structure plan
and master plans to guide the provision and optimal use of major region -wide
infrastructure including transportation, water and sewer facilities;
(b) make the GTA urban structure plan and infrastructure master plans implementable
by vesting authority in the Greater Toronto Services Board to:
(i) approve, or appeal to the approval authority, environmental assessments
for major inter -regional infrastructure based on consistency with the GTA
urban structure and infrastructure master plans; and
support or appeal land use decisions to the approval authority, including
the Ontario Municipal Board, based on consistency with the GTA urban
structure and infrastructure master plans; and
(c) vest authority in the Greater Toronto Services Board to prepare policy statements
on significant region -wide planning and land use matters, for example, future
development on the Oak Ridges Moraine, and protection of groundwater quality
in the GTA, and specifically provide that the GTSB be given standing in any
hearing where such policy statements are considered;
(3) copies of this report be circulated for information to the Premier of Ontario, the Minister
of Municipal Affairs and Housing and the Council Heads of all GTSB member
municipalities; and
(4) the appropriate City Officials be authorized and directed to take the necessary action to
give effect thereto.
Background:
The Greater Toronto Services Board was established by the provincial government on January 1,
1999. The Board's mandate and composition are set out in the "Greater Toronto Services Board
Act, 1998". Section 33 in the Act states that:
"(1) The Board shall conduct, before December 31, 2000, a review of the following:
(1) the Board's size and composition;
(2) the number of votes each member of the Board has;
(3) the powers which hove been or which should, in the opinion of the Board, be
assigned to it; and
(4) whether this Act should be amended so that the Board's powers no longer extend
to a municipality and so that the members of the board no longer include a
representative of the municipality.
3
(2) The Board shall, in conducting the review under subsection (1), have regard to
resolutions of member municipalities with respect to matters described in paragraphs 1 to
4 of subsection (1).
(3) On or after January 1, 2001, the Board shall give a report of the results of the Board's
review to the Minister.
(4) The Board may by resolution request the minister to take any action necessary to
implement any of the recommendations arising from the review.
(5) A resolution under subsection (4) shall not be passed before January 1, 2001.
(6) The passage of a resolution under subsection (4) requires a two-thirds majority of the
votes cast."
The GTSB approved the terms of reference for the review on March 3, 2000. As outlined in the
terms of reference, the review is being conducted in two phases. For the first phase of the
review, the GTSB engaged Deloitte Consulting to prepare a discussion paper that:
(i) identifies the Board's priorities, the activities listed in the legislation, and matters where the
Board has facilitated co-ordinated decision-making to date;
(ii) develops criteria for measuring the Board's effectiveness in facilitating co-ordinated
decision-making and oversight of GO Transit to date; and
(iii) identifies policy issues.
On June 30, 2000 the GTSB adopted a recommendation to circulate the consultant's paper to
member municipalities and other GTA stakeholder organizations with a request for comments.
This report proposes a response to the request for comments.
Comments:
In 1998, when the Province introduced the "Greater Toronto Services Board Act", Toronto City
Council supported the creation of the GTSB. During the 1990's, the GTA Task Force, the Libby
Burnham Review Panel, the Who Does What Panel, the Special Advisor on the GTA (Milt
Farrow), the Toronto Transition Team and many municipal governments all concluded that there
was a need for an institution to deal in a unified and co-ordinated way with the issues
confronting the GTA. Toronto City Council viewed the legislation to create the GTSB as a step
in the right direction.
The description of GTA -wide issues in the consultant's report confirms the need for a
governance mechanism at the region -wide level. It is recommended that Toronto City Council
reaffirm its support for the Greater Toronto Services Board and its role as a representative
political body that has a legislated mandate to deal with GTA issues.
The City of Toronto has been an active participant in the GTSB. The Mayor and ten members of
Council are members of the 41 member Board. The representation by population model
provides Toronto with fifty percent of the votes at Board meetings. All of the Board's
committees and working groups include City of Toronto councillors. City staff participate in
intermunicipal staff teams, which assist the small GTSB administration to provide support and
input to the work of Board committees. In 1999, the City Clerk's Division helped the GTSB
provide secretariat support at Board meetings.
It is early to be conducting a major review of the GTSB. The Board's inaugural meeting was on
January 22, 1999 and its first business meeting was at the end of February 1999. Therefore the
Board has been functioning for approximately a year and a half. During the first part of 1999,
much of the Board's attention focused on basic administrative matters, including the number of
direct GTSB employees, their terms of employment and compensation. Much debate also went
into establishing the Board's agenda and priorities for its first term. All of these debates
occurred in an environment of uncertainty regarding the status of municipal government
restructuring in the regions surrounding the City of Toronto.
As is described in the consultant's report, notwithstanding the many months spent building the
GTSB into a functioning decision-making body, the Board has begun to coalesce around plans to
address GTA issues. The adoption of a strategic transportation plan, the initial work on a
countryside strategy and the reformulation of the allocation model for GO Transit costs are
encouraging indicators of the Board members' recognition of common region -wide interests.
Need to Strengthen Growth Management Powers:
In its 1998 comments on the draft "Greater Toronto Services Board Act", Toronto City Council
recommended stronger growth management powers for the GTSB. These powers, City Council
agreed, should come through a legislated requirement to prepare a GTA urban structure plan and
master plans for major region -wide infrastructure. To be effective, infrastructure plans, whether
they are for transportation, piped or other services cannot be de -linked from growth
management. The link between growth management and infrastructure planning has formed the
basis for the planning role exercised by the existing regional governments in the GTA. Their
shortcoming is that none of the existing regional governments has a GTA -wide perspective or
mandate. A fundamental reason for the establishment of the GTSB was to address fragmented
decision-making and planning at the GTA -wide level.
The provisions in the GTSB legislation, as passed by the legislature, are somewhat weaker than
those proposed by City Council. Continuing urban sprawl is placing tremendous pressure on
transportation systems, air and water quality in the City of Toronto and across the GTA.
However well intentioned, no single municipal official plan can manage region -wide growth
pressures in isolation. Yet, with the lower profile of the province in the land use planning sphere
and the reluctance of the province to provide policy statements for areas such as the Oak Ridges
Moraine, unrealistic expectations have been placed on individual regional official plans to deal in
a fragmented way with region -wide pressures.
The GTSB remains the most logical alternative to the province as a manager and planner for
region -wide growth. However the permissive powers that the GTSB currently has are
5
insufficient. The GTSB has identified transportation planning as its highest priority. The
success of the transportation strategy is directly linked to an effective growth management
strategy. Yet the GTSB has chosen not to deal with growth management. Therefore, the
GTSB's transportation plan is weakened considerably by a lack of context.
In light of the foregoing, it is important that the review of the GTSB place growth management
on the front bumer. The GTSB's capacity to coordinate and facilitate effective growth
management strategies in the Greater Toronto Area needs to be strengthened. Therefore, it is
recommended that the Greater Toronto Services Board request the provincial government to
amend the "Greater Toronto Services Board Act, 1998" to require the Greater Toronto Services
Board to adopt a GTA urban structure plan and master plans to guide the provision and optimal
use of major region -wide infrastructure including transportation, water and sewer facilities.
To be effective growth management instruments, a GTA urban structure plan and infrastructure
master plans must have "teeth". Therefore, it is recommended that, in amending the legislation,
the province vest authority in the GTSB to:
(i) approve, or appeal to the approval authority, environmental assessments for major
inter -regional infrastructure based on consistency with the GTA urban structure and
infrastructure master plans; and
support or appeal land use decisions to the approval authority, including the Ontario
Municipal Board, based on consistency with the GTA urban structure and infrastructure
1
master plans.
The debate over development pressures on the Oak Ridges Moraine has demonstrated that the
provincial government is not prepared to adopt a policy statement for the area. Given that the
Moraine straddles four GTA regions and is the headwater for rivers flowing into the City of
Toronto, it would be logical for the GTSB to have standing in the debate. This could occur in
the context of a stronger growth management role for the GTSB. Therefore, it is recommended
that, in amending the legislation, the province vest authority in the GTSB to prepare policy
statements on significant region -wide planning and land use matters, for example, future
development on the Oak Ridges Moraine, and protection of groundwater quality in the GTA, and
specifically provide that the GTSB be given standing in any hearing where such policy
L.
statements are considered.
Role of GTSB Regarding Pooled Social Housing and Social Assistance Programs:
Subsection 24 (c) in the Act states that the GTSB "may.... promote and facilitate co-ordinated
decision-making among municipalities within the GTA with respect to the administration and
costs of their social assistance and social housing programs." To date, the GTSB has not been
active in this area of its mandate.
There are some indications that the province expects the GTSB to play a more active role in the
oversight of pooled cost social programs in the GTA in the future. A workbook, produced by the
province in August 2000 as a reference resource for staff preparing for the transfer of social
housing to the municipal level, confirms the province's intention to equalize social housing costs
across the GTA. The workbook also states that the GTSB would take on the responsibilities of
coordinating and overseeing the equalization process and would deal with accountability issues.
I
The Board would also act as a forum for resolving disputes on equalization issues among the
municipal cost sharing partners.
The language in the workbook is very general. It is not clear whether the GTSB would actually
be responsible for the administration of financial transfers. As more details emerge, staff will be
in a better position to comment. However, there is potential for the GTSB's role to evolve.
Because all the pooling partners are members of the GTSB, the Board provides a logical forum
for the discussion of needs, service levels and issues related to Ontario Works and Social
Housing programs. Such a forum would permit cross-fertilization of ideas. It is consistent, too,
with the "say for pay" principle.
Conclusions:
Numerous studies during the 1980's and 1990's articulated a vision of the GTA, most notably
the Ministry of Municipal Affairs and Housing's "Vision 2021" exercise and the work of the
GTA Task Force. The creation of the GTSB is an outcome of those and other initiatives. The
GTSB legislation identifies areas of interest for the GTSB based on some of these visions. The
GTSB, while enduring birthing pains like many new organizations, has begun to make progress
in drawing the region together around common interests and issues. The challenge now is to
ensure that the GTSB has the tools and powers to advance common interests and address
common issues. The province can make these tools and powers available to the GTSB by
amending the "Greater Toronto Services Board Act, /998" to strengthen the Board's growth
management mandate.
In order to contribute to the review of the Greater Toronto Services Board, it is recommended
that this report be circulated for information to the Premier of Ontario, the Minister of Municipal
Affairs and Housing and the Council Heads of all GTSB member municipalities
Contact:
Phillip Abrahams, Strategic and Corporate Policy Division, Tel: 392-8102, Fax: 696-3645;
Email: pabraham@city.toronto.on.ca
The Policy and Finance Committee reports for the information of Council having also had before
it a communication (July 6, 2000) from Mr. Lynn Morrow, the Executive Director, Greater
Toronto Services Board, advising that the Greater Toronto Services Board on June 30, 2000,
adopted Clause 1 of Strategic Planning and Review Report No. 2 directing that the Review of
GTSB — Phase 1, Addressing GTA -wide Challenges, be circulated to member municipalities and
other GTA stakeholder organizations with a request that comments be forwarded to the GTSB
office no later than September 30, 2000; and attaching the Terms of Reference for the review as
adopted by the GTSB.
(A copy of the attachment to the to the aforementioned communication entitled "The Greater
Toronto Services Board Review of the GTSB — Phase 1 Report Addressing GTA -Wide
Challenges — Draft Discussion'; "Terms of Reference for Review of GTSB.(adopted by GTSB
March 3, 2000, as amended" and "Th,: Greater Toronto Services Board — A Framework for the
Future", was forwarded to all Members of Council with the September 21, 2000, agenda of the
Policy and Finance Committee and a copy thereof is also on file in the office of the City Clerk.)
^ COUNCIL INFORMATION
�.,.
i.;i i/J-c 1 e•=
Ontario Power Generation
Nuclear Report Card
Darlington Nuclear
September • 2000
Report Cards are also available=
individually for Bruce Nuclear,
1110(orla9 Nuclear and OPG Nuclear Operations.
I-18
TION
37ni.
Al
ONTARIOPOWERy
GENERATION
Public Safety
One gauge of how We our stations are Is the number errata
of events that cause some reduction in the margin of
public safety. Such events, In themselves, don't neces•
sardy pose a danger to the public, but they do put
pressure on the station'ssafety systems and therefore
temporarily reduce the maryfn of safety. ,
4
TTds report card lists the number of Level 1 and 2 e
Reportable Events. A Level I Event is defined as $
highly significant. A Level 2 Event Is significant.
Reportable Events I
=-Acivaly -Target
resa YEN +row
I Data is cumulative
Reportable Events Summery;
The number of level I and 2 events remains worse than target. as there were two level 2 events
In SeptembecThese events were attributed to steam door Impalrments.A comprehensive
program is In place to address this problem.
Another significant measure of safety system performance is the "Reactor Trip Rate" • the number
of unplanned reactor shutdowns (per 7,000 hours of operation) triggered by automatic safety
systems. Reactor trips Indicate potential problems that need to be addressed • but they also
demonstrate that safety systems are working as they should to catch these potential problems.
Reactor Trip Rate Summary:
In September, the reactor trip note measured 0.00, which is better than both our target and the
WANO standard of one trip per 7,000 hours of operation per year.
Radiation Exposure
to the Public
This figure Is an estimate of the radiation dose people would receive if they lived Just outside
the station boundary at their residences 24 hours a day, drank local water and milk. and ate loni
fish and produce.The dose is measured in rlicrosleverts (IiSv), an international unit of dose. By
WAY of wmpsrlson. the strange Canadian receives About 2,000 mtcrosieverts a year from natural
sources such as cosmic rays and notion In the soli.
Dose to Public Summary:
The Dose to Public was 70% better than target and significantly better than the regulatory limit
of 1000 microsleverts (pSv). Dose to Public is reported quarterly.
ONTARIO POWER GENERATION • NUCLEAR REPORT CARO • DARLINGTON NUCLEAR • aEPleY06R 2000
Environmental
Performance
The measure used here to gauge environmental
per-
formance is the number of spills of chemicals or
other substances that have taken place at the stations, c
These figures indicate "major and moderate pre•
veritable spills" as defined by the Ontario
Ministry of the Environment.
M
a
Preventable Spills I?
O- Actual-- Target
TE 91 YE 99 YTGaa
'Data is not available for 1998
'Data is cumuiauve
Prevemable Spills Summery:
In September, there were no major or moderate spllls.'fhis meets target.
Employee
Safety
One of the most widely accepted measures of
employee safety is the Industrial Safety Accident
Rate - the number of employee accidents per
200,000 hours worked that result In lost time.
Injuries that restrict work, or fatalities.
Industrial Safety Accident Rale
CM, Actual a- Tor"
Nrm
i3
E
TE 90 YE 99 TTOa9 IdwWY
sandnwa
Itldustrial Safety Accident Rata Summary:
There were no Industrial Safety Accidents in September. One accident In August has resulted
In an Industrial Safety Accident Rate of 0.35 against a target or 0.32.Thl3 result is worse
than target.
Another useful measure of employee safety Is the Accident Severity Rate - the number of days
lost to Injuries per 200,000 hours worked.
Accidenil Severity Rate Summary;
The Accident Severity Rate measured 6.8 In September.Thla result Is worse than the target of
3.0 days lost to Injuries per 200,000 hours worked. Remedial action is being taken to reduce
the Accident Sq~ty Rare.
ONTARIO POWER GENERATION • NUCLCAR REPORT CARO • OARLINOTON NUCLEAR • SEPTe MUOR 20oa
Electricity
Production
r..
One treasure of how well the stations are doing at producing elec• Nm
tricky Is the "Capability Factor" This figure represents the amount of
electricity the stations are actually capable of producing per month
as a percentage of their potential Capacity — In other words, their
capacity If all reactors and related systems were operating with no
dowit•tims at all.
U
Capability factor Summary:
The Yearto-date Capability Factor was better than target to the end
of September.
4BNuclear Performance Index
Thts Index• reported on a quarterly basis, Is measured out of 100 and
Provides; an overview of performance based on 11 key statistics that
cover a number of areas, Including safety and production.The index
is used by the World Association of Nuclear Operators • WANO to
measure performance of nuclear plants worldwide.
Nuclear Performance Index Summary:
The Q3 2000 Performance Index is 87.3• which Is better than the
target of 84.9 and represents a 1.2 point Increase over Q2 2000.
The Nuclear Performance Index is reported quarterly.
Capability Factor
EZ3- Actual -a-• Target
Nuclear Performance Index
O-,wuai -r-Trg"
a
z
eva sN
Glossary
Index A collection ofstat/sticr that, taken together, provide a useful standard or measurement.
WANO: 11bridAssoc/ation of Nuclear Operators - an international organization created to ensure a high
standard of excellence among nuclear operators around the world.
YE: Yearend
YTD: Yeanto-date
Ontario Power Generation Is a major North American electricity generating company. based In Ontario.
The company's goal Is to expand Into new electricity markets, while operating in a safe, open and
environmentally responsible manner. For more Information, please ci:ll 905823.7122
or visit our website At wtvw.ontar/opowetgenenstion.mrn
OWED HER
GF.NOMON
ONTARIO POWER OENERATION - NUCLEAR REPORT CARD - OARLINOTON NUCLEAR . aEPTeYjlatt 2909.
Ontario Power Generation
Nuclear Report Card
All Sites
September • 2000
Report Cards are also available
individually fnr Bruce Nuclear, ONTARIOPuER
Darlington Nuclear and Pickering Nuclear, GENERATION
Public Safety
One gauge of how safe our stations are is the number xnl
Of events that cause some reduction in the margin of
public safety. Such events, In themselves, don't neces.
sarily pose a danger to the public, but they do put
pressure on the station's safety systems and therefore,
temporarily reduce the margin of safety. v
This report card lists the number of Level 1 and 2
Reportable Events.A Level 1 Event Is defined as o:
highly signlf)cant.A Level 2 Event is significant.
Reportable Events '
== Actual - a Target
Tess YE 99 YTD0Q
'Data Is cumulative
Reportable Events Summary;
Three level 2 events occurred in September, which Is worse than target. One of lire events
occurred at Pickering and two at Darlington.
Another significant measure of safety system performance Is the "Reactor Trip Rate" - the number
of unplanned reactor shutdowns (per 7,000 hours of operation) triggered by automatic safety
systems. Reactor trips Indicate potential problems that need to be addressed - but they also
demonstrate that safety systems are working as they should to catch these potential problems.
Reactor Trip Rate Sttrerraii
In September, the reactor trip rate measured 0.00, which is better than both our target and the
WAND standard of one trip per 7.000 hours of operation per year.
Radiation Exposure
0 the Public
2.6 6.0
t•7 — 5,6
3.9 12.0
t Date to cumulative
Better than target
Better than target
Better than target
This figure is an estimate of the radiation dose people would receive if they lived just outside
the station boundary at their residences 24 hours a day, drank local water and milk, and ate local
Gsh and produce.The dose is measured in mlcrosieverts (pSv), an international unit of dose. By
Way of comparison. the average Canadian receives about 2.000 microsieverts a year from natural
suumes such as cosmic rays and radon In the soil. New [ec'trrtology has been introduced at the
Pickering site boundary to more accurately calculate public dose values at Pickering Nuclear.
bol to Public St AMM
rhe DOW to Public at afi sites was better than target and significantly better than the regulatory
imti of 1000 mi:roslaverts (pSv)- post: to Public is reported quarterly.
.Ta FIn Dnwrh nFMipATInM - MIICLF&M nFpopT CAPn . Al I a1T5R - SFOTFMMFw cnnn .
t—:
r -
Environmental
Performance
The measure used here to gauge environmental per. NINE
formance is the number of spills of chemicals or +
other substances that have taken place at the stations. '
These figures indicate "major and moderate pre• aft
veritable spills" as defined by the Ontario jZy
Ministry of the Environment23
v
r
Preventable SpillS 13
Ii a Actual - a Target
' Data Is not available for 1999
r Data Is cuMilat ve
Preventable Spills Summary,
In September, there were n0 major or moderate spills.This is better than target,
Employee
Safety
One of the most widely accepted measures of
employee safety Is the Industrial Safety Accident
Rate • the number of employee accidents per
200,000 hours worked that result in lost time,
injuries that restrict work, or fatalities.
Industrial Safety Accident Rate
p
-Actual y .target
NII(
d
L
Y
xQY
ti
,cw It 99 YIaaD IrdU"
adlOnBra
hidualdill Safety Accident Rate Summarr
The Industrial SafetyAccident Rate measured 0.29 in September.This result is better than both
target and performance In previous years. Proactive safety programs, particularly controlling
sllPpmg hazards, appear to have reduced the number and severity of accidents.
Another useful measure of employee safety Is the Accident Severity Rate - the number of days
lost to injuries per 200,000 hours worked,
Accident Severity Rate Summilar
The Accident Severity Rate messured 3,7 in September.This result is worse than the target of
idays lost to
nj Injuries per 200,000 hours worked, Sites are providing modified work to allow
ured workers to minimize time lost when an Injury has occurred,
ONTARIO POWER GENERATION • NUCLEAR REPORT CARO • ALL SITea • sEp TeMBER 21oo
Electricity
Production
One measure of how well the stations are doing at producing elec-
tricity Is the "Capability Factor." This figure represents the amount of
electricity the stations are actually capable of producing per month
as a percentage of their potential capacity — In other words, their
capacity If all reactors and related systems were operating with no
downtime at all.
Capability Factor SunasiW.
The Year-to-date Capability Factor was better than target to the end
of September.
E&� Nuclear Performance Index
This Index, reported on a quarterly basis. Is measured out of 100
and provides an overview of performance based on 11 key statistics
that cover a number of areas, including safety and production.The
Index is used by the World Association of Nuclear Operators
WANO to measure performance of nuclear plants worldwide.
Nuclear Pexfortnaatee Index Summary;
For nine consecutive quarters. the performance Index has registered
an improvement until this quarter when the index dropped slightly
by 0.1 points.The Q3 2000 index is also worse than the target of
83.6.The NPI Is reported quarterly.
Glossary
Nva
Capability Factor
=- Actual . . Target
Nuclear Performance Index
sm a t..
F
to
IM- Actual -e.. Target
Index: A collection of statistics that taken mgeNrer, provide a useful standard or measurement,
WANO: kbrld As octation of Nuclear Operators . an intematlona! organlza6'on created to ensure a high
YE: Yearend
standard of excellence among nuclear operators around the world.
YTD: Yearto-date
Ontario Power Generation is a mayor North American electricity generating company, based In Ontario.
The company's goal Is to expand Into new electricity markets, while operating in a safe, open and
environmentally responsible manner. For more Information, please call 416•592.8189
or visit our website at www.anrarlopowergenerauon.cnvn
ONTAR10110l ER
• 0"knlO PaWeR GENERATION • NUCLEAR REPORT CARO I AUL elTEa • SEPTEMaEA 2000 • - GENEUTION
COUNCIL INFORMATION C:` � I<D9�
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Minutes of a meeting of the Newcastle Commuq���,
Board held on October 16'°, 2000 at 7:00 PM in the ouiicil " 5
Chambers.
Present Were: S. DeJong
D. Schmiegelow
C. Abraham
R.B. Rickard
K. Moffatt
G. Worsley (secretary)
Regrets From: C. Trim
J. Mutton
MINUTES
Motion by S. DeJong, seconded by C. Abraham
THAT the minutes be accepted as presented.
2. BUSINESS ARISING
"CARRIED"
no price on P.A. cabinet
electrical work in kitchen and panel in Centennial Room completed by Snowden
i Historical Society is changing and repairing locks to their room
S. DeJong has fixed steel door to downstairs.
Steps on west side of building have been replaced
S. DeJong is doing screens for kitchen
Safety check done by G. Worsley — to be sent to F. Horvath
Discussed window in bowling alley — Motion by C. Abraham, seconded by D. Schmiegelow
THAT the window will be repaired with glass and plywood with insulation put in between. R.B.
Rickard will speak with F. Horvath to have done. "CARRIED"
One bench out front left, we will leave until new benches arrive and decide how it looks then.
G. Worsley to check into noise by-law
No kitchen complaints reported this month
Information on Bell still to come
Discussion on x-mas lights tabled until we have dollars
Discussion on flood lighting for front of building — cost for 2 posts, lamps and floodlights
would be approximately $4734.36. Motion by C. Abraham, seconded by S. DeJong
THAT we proceed with lighting project and use $3216.00 from Montague fund to- 'Ver cos
'1A
Put air conditioning on capital budget for 2001.
x.-. t
3. NEW BUSINESS
Discussed use of garden for weddings- should be booked through the reg m-NnitchlamteJr. -- --
Incorporate fee into regular charge. Not to use our chairs outside.
Elections should be held in November
Budget to be done in November i
Page 2
Letter from Masons regarding break — in, they would like to be informed in future ASAP.
Also asking for key to Auditorium. Secretary to send letter apologizing for not notifying
them of break in and we will not be giving out keys.
Supervision for November done.
- Discussed noise problem in Lions Room when there are dance classes in the East Wing. No
solutions presently.
Vissers will redo floors if we put felt on bottom of all chairs.
Speak to Town about garbage pick up (larger bin needed) and recycling program
D. Schmiegelow has heard from caterers concerned about parking to unload at kitchen. F.
Horvath to put in asphalt and stones, so they don't go into garden.
4. BILIS
Motion by S. Delong, seconded by K. Moffatt
THAT the following bills be paid — D. Schmiegelow 200.00, C. Abraham 345.00, G. Worsley
40.00
'CARRIED—
Motion by D. Schmiegelow, seconded by C. Abraham
THAT the following bills be paid — K. Moffatt — 80.00, S. Delong — 40.00 "CARRED"
ADJOURNED 8;30 PM
I
COUNCIL INFORMATION 1_20
MINUTES `ONOUO� :1401:,44
LOCAL ARCHITECTURAL CONSERVATION ADVISORY COMMITTEE
MUNICIPALITY OF CLARINGTON
OCTOBER 11, 2000
MEMBERS PRESENT: Jeff Brooks Mavis Carlton
Janie Dodds Simone Georges
David Jenkins Linda Kiff
Donna Naulls-Ruttner Isabel Little - Liaison, Planning
REGRETS: Nancy Miller, Steven Cooke, Councillor Jane Rowe
GUESTS: Fred Horvath, Manager, Operations, Municipality
Paul McIntosh, Architect
Chair Janie Dodds thanked the members for agreeing to change the date of the October LACAC
meeting in order to receive presentation of the request from the Board of the Orono Community
Hall to build an addition to the facility to provide a kitchen.
Janie introduced guests Fred Horvath from the Municipality and Paul McIntosh, an architect
contracted by the Board of the Orono Community Hall, and invited them to make the
presentation.
Fred Horvath outlined the concerns regarding rental of the Orono Hall and the Board's belief that
a suitable and convenient kitchen is a necessity. The Hall is a designated building and because of
its location at the corner of two roads and the fact that there is little surrounding space, there is no
simple answer. In addition because of the style and age of the building there are other limitations
as well as no covenient handicapped access. Fred then introduced Paul McIntosh from the firm
of architects who had been working on behalf of the Board to find a solution within a reasonable
budget.
Paul outlined various suggestions and reviewed several plans and drawings with LACAC
members and he and Fred answered many questions. As both Fred and Paul had other. - - ---•-• -•
commitments, they were thanked by Chair Janie Dodds and other LACAC metHb 'W
committee to consider the proposals.
Following considerable discussion it was moved by Simone, seconded tiy.gpnna, that
20-15r.. .. _.... __..._
LACAC has reservations about the addition to the Orond.d0;.iim:Um"' vrlsf
requests the opportunity to meet with the Orvno Hall Board and make Yr inspection in in order to address such concerns as:T--
-
.. __:
- the sensitivity to the architecture,
- the need for the addition, 4,
- the scope of the facility, and -
- the materials to be used.
Minutes of LACAC Meeting of October 11, 2000
MINUTES
Page 2
LACAC also requests that Council not make a decision until LACAC and the
Orono Hall Board have had an opportunity to meet.
t 1,
20-16 Moved by Linda, Seconded by Simone, that the Minutes of September 19, 2000 be
adopted as circulated.
CARRIED
Isabel reported that Linda Harlow had been a Delegation at the Council Meeting of September
25, 2000. Council had approved a Resolution to be presented to Region suggesting that in the
review of the Region's Official Plan consideration should be given to permitting severance of a
lot to provide for an historic building to be moved and relocated. This suggestion has also been
forwarded to other local LACACs.
Janie presented details regarding 5277 Main Street, Orono. It was built 1916-1920. The porch is
part of the original structure and much of the building's original features are still intact. Ken and
Judy Campbell have requested total interior and exterior designation.
It was considered that a visit should be arranged before approval for designation is given.
Interested Members to meet at 6:30 p.m. at the site before moving to the Newcastle Community
Hall for the regular 7:00 p.m. meeting.
FINANCIAL STATEMENT
Linda reported that because of the meeting being an earlier date than usual, she had not received
an updated statement. However, after the bills were paid the balance is $7,593.92.
20-17 Moved by Linda, Seconded by Jeff, that the Treasurer's report be accepted as
given.
CARRIED
CORRESPONDENCE
Janie advised that the LACACs in Durham Region will hold their second meeting at 2:00 p.m. on
Sunday, i lovember 5, 2000 at the Uxbridge Railway Station.
Minutes of LACAC Meeting of October It, 2000
Page 3
Guest speakers will be Susan Para, Uxbridge Regional Councillor speaking about the Pitfalls and
Potential of Amalgamation and the impact on heritage conservation. Chartered Surveyor Ian
Woods will talk about the local built heritage and cultural landscape. Mr. Woods will be
drawing on his knowledge and experience as a heritage consultant.
A list of trades people was also handed out.
There being no other business, Janie declared the meeting adjourned.
Next Meeting
7:00 p.m. November 21, 2000
Newcastle Village Community Hall
NOTE As members wished to view 5277 Main Street, Orono before making a decision
about Designation, please note that as many members as possible should meet at
6:30 p.m. at that property to view the features.
This replaces the previous suggestion to view 3335 Lambs Road.
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COUNCIL INFORMATION
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
MINUTES NO. 7
BOARD OF DIRECTORS MEETING
Tuesday, November 21 2000 - 7.00 P.M.
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
ADMINISTRATIVE OFFICE, BOARDROOM
Present: R. Johnson, Chairman
D. Moffatt, Vice Chairman
B. Boychyn
S. Crawford
J. Drumm
G. Emm.
J. Gray
B. Nicholson
B. Northeast
M. Novak
P. Perkins
i
ORiGil47!..
I-28
J.R. Powell, Chief Administrative Officer _
D. White, Director, Corporate Services Ccs b; C_
D. Wright, Director, Environmental Approvals & Planning
P. Sisson, Director, Environmental Engineering Services
M. Hrynyk, General Superintendent
M. Stauffer, Administrative Assistant/Recording Secretary
Absent: D. Ha are
1. Harrell
The Chairman called the meeting to order at 7:00 p.m.
DECLARATIONS of interest by members on any matters herein contained - Councillor Perkins declared an interest on the
confidential property matter to be discussed in the 'in -camera' session and did not participate in any discussion or voting on this
matter.
ADOPTION OF MINUTES
Res. #85 Moved by M. Novak
Seconded by P. Perkins
THAT the Authority minutes of Tuesday, October 17, 2000 be adopted as circulated.
CARRIED
MINUTES NO. 7 - CLOCA BOARD OF DIRECTORS MEETING, NOVEMBER 21/2000 PAGE 2
CORRESPONDENCE
(1) Ducks Unlimited Canada, Dave McLachlin (attached as Schedule 3-1)
(2) Ministry of Natural Resources, Rob Messervey (attached as Schedule 3-2)
Re: Avian Botulism at Cranberry Marsh, Lynde Shores Conservation Area
(3) The Toronto and Region Conservation Authority (attached as Schedule 3-3)
(4) Lake Simcoe Region Conservation Authority (attached as Schedule 3-4 - 3-7)
Re: Durham Region Conservation Authorities and Options for Funding
(5) Ministry of the Environment, Dan Newman (attached as Schedule 3-8)
Re: Canada -Ontario Agreement for Great Lakes Water Quality
Res. #86 Moved by J. Gray
Seconded by P. Perkins
THAT the above correspondence items be received for information and filed.
CARRIED
Councillor Drumm commended staff for their considerable effort and exceptional work dealing with the avian botulism clean up at
Cranberry Marsh.
DIRECTOR, ENVIRONMENTAL PLANNING & APPROVALS
(I) Staff Report: #4146-00 (attached as Schedule 4-1 to 4-3)
Applications for Construction, To Place Fill and to Alter a Watercourse - October 1-31, 2000
Res. #87 Moved by S. Crawford
Seconded by D. Moffatt
THAT the applications (attached as Schedule 4-2 to 4-3) be approved and the respective permits be issued.
CARRIED
DIRECTOR, CORPORATE SERVICES
(1) Staff Report #4147.00 (attached as Schedule5-1 to 5-3)
2001 Proposed Fees for Authority Services & Program
Res. #88 Moved by P. Perkins
Seconded by B. Northeast
THAT Staff Report #4147-00 be received for information; and,
THAT the 2001 Proposed Fees for Authority Services and Programs be adopted, effective January 1, 2001
CARRIED
(2) Staff Report #4149-00 (attached as Schedule 5-4 to 5-7)
Award Winners for 5" Annual CLOCA Watershed Awards - December 5, 2000
Res. #89 Moved by B. Nicholson
Seconded by D. Moffatt
THAT Staff Report #4149-00 be received for information;
THAT the Authority Board endorse the Nominees listed above;
THAT all Watershed Award Nominees be presented with a Watershed Award as indicated above; and,
THAT all Certificate Nominees be mailed a Certificate of Appreciation as indicated above,
CARRIED
MINUTES NO. 7 — CLOCA BOARD OF DIRECTORS MEETING NOVEMBER 21/2000 PAGE 3
Councillor Emm arrived at 7:04 p.m.
(3) Staff Report #4150-00 (attached as Schedule 5-8 to 5-9)
2000 & 2001 Durham Children's Groundwater Festivals
Res. #90 Moved by S. Crawford
Seconded by M. Novak
THAT Staff Report 4150-00 be received for information.
CARRIED
The Chairman congratulated staff on the success of the 2000 Durham Children's Groundwater Festival and commended Gard
Geissberger and Annette MacDonald for their efforts in the festival. Councillor Perkins expressed her concern with the possible
closing of the Children's Water Institute. Mr. Dan White informed members that the Children's Water Institute had subsequently
L met and decided, at this time, to operate in 2001.
CHIEF ADMINISTRATIVE OFFICER
(1) Staff Report #4148-00 (attached as Schedule 6-1 to 6-7)
Durham Region Conservation Authorities Five -Year Operating & Capital Plan
Res. #91 Moved by B. Nicholson
Seconded by S. Crawford
THAT Staff Report #4148-00 be received for information.
CARRIED
Discussion ensued.
Res. #92 Moved by P. Perkins
Seconded by G. Emm
THAT the Chairman send a letter to Regional Staff, requesting that lite Durham Region Groundwater Strategy
submission of February 2000, by the Durham Region Conservation Authorities be brought forward to the
appropriate Regional Committees; and,
THAT a copy of this letter be forwarded to the Regional Clerk.
CARRIED
(2) Staff Report #4151-00 (attached as Schedule H -I to H-8)
Walkerton Inquiry
Res. #93 Moved by B. Boychyn
Seconded by J. Gray
THAT Staff Report #4151-00 be received for information.
CARRIED
MUNICIPAL AND OTHER BUSINESS
Mr. Russ Powell commented that if there was not a sufficient volume of business for the December 19'" CLOCA Board Meeting, it
would be cancelled and members notified accordingly.
Mr. Powell commented on the construction underway at the top of the hill, near the entrance to the Authority office property. When
ground was broken, a regional water line and a gas line were discovered, without easements. Staff is continuing negotiations and
discussions with Regional Works and Enbridge Consumers Gas to determine options for resolution of this matter.
The Chairman reminded members of the upcoming CLOCA Watershed Awards Ceremony, being held on Tuesday, December
2000, 1:00 p.m., at Camp Samac, and encouraged everyone to attend and assist with presenting the awards. The Chairman thanks
the Watershed Awards Committee for their efforts in organizing and planning the Watershed Awards Ceremony.
Res. #94 Moved by B. Boychyn
Seconded by G. Emm
THAT the meeting convene "In Camera".
CARRIED
Councillor Perkins declared an interest with the confidential property matter to be discussed in the `in -camera' session and was
excused from the meeting.
Res. #96 Moved by B. Nicholson
Seconded by S. Crawford
THAT the meeting reconvene.
CARRIED
u
Res. #97 Moved by B. Boychyn
Seconded by M. Novak
THAT the actions of the "In Camera" session be adopted.
CARRIED
Councillor Nicholson commented this would be his last CLOCA Board Meeting and thanked members and staff for their cooperatic
and support during his years on the CLOCA Board.
Councillor Novak also thanked members and staff for their support and that she had enjoyed her time serving as a member of the
Authority Board of Directors.
The Chairman thanked Councillors Nicholson, Novak, Harrell and Mayor Harare for their service to the CLOCA Board and wishe
them well in their future endeavours.
ADJOURNMENT
Res. #98 Moved by G. Emm
Seconded by M. Novak
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 7:48 p.m.
s:lmimics/20001aunov00m
t_1
COUNCIL INFORMATION
. Soefori 1
MINUTES OF THE BOWMANVILLE MUSEUM BOARD
NOVEMBER 8Ttt. 2000
PRESENT: A. Bark; C. Morgan; L. Paradis; W. Fehn; S. Laing; T. Tufts; M. Novak
C. Taws; E. Logan
REGRETS: J. Schell; M. Novak; D. McKenzie
The meeting was called to order at 7:00pm by the Chairman, Arnold Bark.
2. Motion - to adopt the agenda, with additions to New Business: h) Public Info
Meeting; i) Committee Policy; j) Terms of Office; k) Advertising
- Moved by C. Morgan
2"" T. Tufts carried ;w
3. Motion - to approve the October It, 2000 Board Meeting Minutes as presented.
Moved by M. Novak
2"' W. Fehn carried,
4. BUSINESS ARISING:
Garbaee Can/Bench
The secretary reported that a new garbage can and bench have been placed on the South
side of the Museum grounds.
Pottine Shed
The brickwork on the Potting Shed is complete and looks great. The next step is the
renovation of the inside of the shed, which will include a new floor, interior walls, wiring
and display cases. This display area will be opened during the summer months as a walk
through exhibit area. The wooden back part of the Potting Shed will have its structure
inspected and repainted.
Applefest
Applefest was a major success. Val and Harold manned the booth on the Main Street and
sold raffle tickets for Beanie Babies ($164.00) and Dianne and Ellen sold Applecrisp and
Hot Custard from the Museum verandah ($130.15).
Letter To Town
The Chairman sent a letter to Town re the two Museum Boards amalgamation. To date
there has been no response from the Mayor or Council.
I-34
Page 2
Minutes/Nov 8/2000
Gladys Ashton Dedication Ceremony
As the Chairman is unable to attend this ceremony on November 11'" at 2pm, Larry as
Vice Chairman will present a short speech from the Board. Charles and Mayor Hamre
will also present short speeches on the renaming of the gallery to the Gladys Ashton Doll
& Toy Gallery. Refreshments will be served afterwards. Invitations have been sent out to
family and friends and approx fifty people are expected.
Collections Software
Tim put before the Board his recommendation that we purchase the Virtual Collections
software to store the Museum's collection on the computer. This software is specifically
designed for Museums and comes highly recommended. When all the info has been
inputed about an artifact it can be called back up in many different ways: the donor's
name, item number, description, etc. The only problem is that we will have to start at the
beginning again. Any info on the old software is negative to this system, but we have
volunteers ready to start inputing once we are set up. The software and the upgrading to
the computer will cost approx $3,000. - $4,000.
Motion - to proceed with purchasing the Virtual Collections software and
upgrading of the computer as necessary.
- Moved by C. Morgan
2nd W. Felin carried sl
Youth Heritaee Awards
The Youth Heritage Awards presentation will be held at the Museum on November 18d' at
4pm. There will be speeches from the Heritage Youth Leadership Government Agency,
London Life and the Mayor with a presentation of certificates and pins. Refreshments will
be served afterwards.
A discussion was held on Wedding Photo bookings, as there was a conflict on this date,
and it was agreed that there would be no further tentative bookings. All future bookings
would have to be paid in full on day of application.
Motion - to amend the wedding photos booking procedures and that payment
in full be paid on day of application and that there be no tentative
bookings allowed.
- Moved by T. Tufts
2nd W. Fehn carried
Policy Book Revisions
Nothing to report.
Furnace Inspection
The secretary called Fred Horvath, Town, re the Museum furnace and it was inspected on
November 7h.
ly
Page 3
Minutes/Nov 8/2000
CORRESPONDENCE
An invitation was received to meet the new Curator for Clarke Museum & Archives on
November 25' at 2pm.
Motion - to accept the Correspondence for information.
Moved by T. Tufts
2nd W. Fehn carried am
6. PRESENTATION OF OCTOBER 2000 BILLS
Motion - to acknowledge payment of the October bills listed in Section 3.
- Moved by M. Novak
2"d L. Paradis carried
7• FINANCE & PLANNING COMMITTEE REPORT:
Tim noted that we will proceed with the Potting Shed renovations as soon as possible and
that we will have a finance meeting on Wednesday, November 15d, at 7pm to prepare a
draft budget and revenue report for 2001.
Motion - to approve the Finance Report as presented.
Moved by C. Morgan
2'd L. Paradis carried wo
COLLECTIONS COMMITTEE REPORT:
Warner put before the Board the latest donations and purchases, which included a doll and
penknife.
Motion - to accept the Collections Committee report for information.
- Moved by W. Fehn
2"d S. Laing carried
PROPERTY COMMITTEE REPORT:
Larry reported that he and Tim will complete the final Property Inspection before the next
Board Meeting.
An information sign has been placed by the mill gear and a new sign has been ordered for
the Potting Shed.
The Time Capsule was buried on November 6d'.
Motion - to accept the Property Committee Report for information.
Moved by W. Fehn
2"d T. Tufts carried no
Page 4
5 W,
Minutes/Nov 8/2000
8. C'URATOR'S OCTOBER REPORT:
The Curator reported 747 visitors to the Museum during the month of October.
Motion - to accept the Curator's Report for information.
- Moved by S. Laing
2nd ' W. Fehn carried
9. FRIENDS OF MUSEUM REPORT:
Susan reported that the Friends will hold their Christmas Craft & Bake Sale on Saturday,
November 18'h , I I am to 1:30pm. She asked that the tables be set up in the Front Parlour
for them. They are pricing items on Tuesday Nov. 14'" and ask for donations of baked
goods by Friday, November 17'".
The Friends will be putting up the Christmas decorations on November 28" and 291, in
time for the Open House on December 1,2, and P. They will serve refreshments on the
3'".
Motion - to accept the Friends of the Museum Report for information.
Moved by C. Morgan
2"" T. Tufts carried a1%,-
10. NEW BUSINESS:
Belvedere
A discussion was held on the Museum "Belvedere" as it was felt that the presentation
needs to be revamped. Sup:tions included: an editor to oversee it; professional printing;
changing to two issues a year; a budget to pay writers. It was agreed that everyone
should give this some thought and it willed be discussed at the next Board Meeting.
Motion - to defer this matter till the next Board Meeting.
Moved by S. Laing
2"a C. Morgan carried
WN
Snow Clearing Contract
A winter maintenance contract proposal was received from Chief Enterprises Landscaping
for $40 + gst per plow.
Motion - to accept (lie Chief Enterprises Landscaping proposal at $40. plus gst
per plow.
- Moved by C. Morgan " r
2"" W. Felin carried
L
Page 5
Minutes/Nov 8/2000
Garbaee & Cardboard Storaze Shed
Due to the Potting Shed being renovated it was agreed to build a garbage and cardboard
storage shed. An estimate was received from Norm for $995., which would include
removing the present compost box.
Motion - to proceed with the building of a Garbage and Cardboard storage
shed, cost $995.00.
- Moved by T. Tufts
2nd M. Novak carried
Free Fall
The Annual Free Fall will be held on November 10'h, 6-8:30pm. Warner will supply the
entertainment.
Friends Christmas Craft & Bake Sale
This was discussed under the Friends Report.
Christmas Open House
The Museum Christmas Open House will be held on December 1, 7-9pm, December 2 and
3, 1-3:30pm. Entertainment will include Allanah Coles and Doug Dewell on the Friday
' evening, a flute quartet on the Saturday, and Arnold on the Sunday. The Bear Connection
will have a display and sale on the Friday and will do a presentation of bears to Bethesda
House. The Friends will serve refreshments on the Sunday afternoon.
Historic Downtown Bowmanville/Trillium Grant
The Historic Downtown Bowmanville group are applying for a Trillium grant which
would benefit the Museum, downtown and the Valley 2000. They will keep us informed
of their proposal for the grant application.
Public Info Nieltt
An information night on the various boards and committees will be held at the Garnet B.
Rickard Recreation Complex on November 29 at 7pm. The Chairman and secretary will
attend and man the Bowmanville Museum table for information.
Terms of Office
The Chairman reminded the Board that their term of office is up and it is time to reapply.
The secretary will acquire the necessary forms.
Advertising
The secretary put before the Board two groups looking for the Museum to place an ad:
the Coalition for Seniors calendar, cost $125. for a business card size; and the Blue Box
calendar, cost $295 for a business card size in two months.
Page 6
Minutes/Nov 8/2000
Motion - to not place an Rd in the Coalition for Seniors calendar and to place
an Rd with the Blue Box calendar in the June and December months.
- Moved by T. Tufts
2nd L. Paradis carried
10. Motion - to adjourn at 8:50pm.
- Moved by A. Bark carried
L -i
ky
BOWMANVILLE MUSEUM BOARD
CURATOR'S REPORT
NOVEMBER 2000
Nov. 1: Norm and Barry installed sign for gear.
Nov 2: Norm restoring Dominion Organ stool.
Met with Mr. Cuthbertson re ship model exhibit.
Nov. 3: Tom Gascoigne offered to sponsor a rose garden, and offered services of Golding
Graphics, Whitby, for the 'Belvedere' photo reproductions.
Nov. 4: Jeff Brooks donated two computers.
Jean Payne loaned two quilts for exhibit. Connie Wiseman and Vera Downey also
loaned quilts.
Nov. 7: School Tour, Four Winds Montessori, 16pp.
Millennium marker finished by Lons Memorial.
Lois Whitfield in to work on cataloguing and marking.
Nov. 8: I gave a speech to Business Association in Courtice, 50pp.
Nov. 9: Loaned several Royalty items to the Victoria County Museum in Lindsay.
Nov. 10: Free Fall Evening Open House. Not well attended because of the weather, lOpp.
Warner provided the entertainment.
Nov. 11: Dedication Ceremony of Gladys Ashton Doll & Toy Gallery, 60pp.
Nov. 14: Town put up storm windows.
Nov. 15: George Moore replaced all spot lights outside and repaired the sensor light on the
Potting Shed.
Nov. 17: Wedding and Photos at Museum, 22pp.
Nov. 18: I was invited to be a judge for Santa Claus Parade.
Youth Heritage Award Presentation, 65pp.
Nov. 20: Gave presentation at Central School with Doris Falls, 25pp.
Gave two speeches on the History of Courtice (2pm + 7pm) for Courtice Main
Street Study, 155p.
Nov. 21: School Tour, Four Winds Montessori, 22pp.
"Friends" repaired cushion on piano bench.
John Yates in to tune piano.
Nov. 23: Attended Mayor's Retirement Dinner with Arnold and Sheila Bark.
Nov. 25: Bowmanville Teddy Bear Connection held an all day workshop, IOpp.
I attended meet and greet for new Curator at Clarke Museum. His name is Sandy
Graham. Previously he was Curator at the Port Dover Marine Museum.
Nov. 28: Statesman in to do story on Gladys Ashton Doll & Toy Gallery.
Warner and I got cedar for Christmas decorations
Bob Shafer delivered a Christmas tree, and Norm helped put it up.
Rest of week spent preparing for Edwardian Christmas Open House and Christmas
School Programmes.
Charles D. Taws
Curator
Page 2....
Curator/Nov 2000
2000
F1999
Adults
28
$84.00
Adults
16
$48.00
Farniiy
ffljiv
0
$0.00
Family
(4)16
$28.00
Children
to
$20.00
Children
0
$0.00
Seniors
40
$80.00
Seniors
20
$40.00
7
-Ab,' SSI
. . 52 $1
. .I . . . .00
DOOR DONATIONS
$31.55
DOOR DONATIONS
$183.10
UNPAID VISITORS
675
UNPAID VISITORS
372
MEMBERSHIP /
257
MEMBERSHIP /
70
WEDDING VISITORS
WEDDING VISITORS
.............
..........
.. ....
................. ..... .
..............
OUTREACiL—
85
OUTREACH_
455
COUNCIL INFORMATION
October 17,2000
Valleys 2000 (Bowmanville) Inc. 'OOOCT30
N O T E S of Directors' Meeting held at Municipal Administrative
Centre Oct 10, 2000, at 7:30 PM
Present -Directors - Lockhart, Hue the r, Schenk, Carlton, Anyan
.-Clarington - Little, Mavin
1 Minutes of Meeting of Sept 12 (as amended) were reviewed and
approved.
2 Lockhart reviewed the work done in the valley. with the help
of 2 High School work crews considerable plantings have taken
place. Also, 1 outlook has been built with more to follow.
3 Strike's letter of Oct. 5 re -lease was reviewed. There was
discussion regarding the fencing issue and terms of
termination. Major points were the 1 year requirement for
work to be done, and the need for at least a 5 year notice
of termination to obtain funding.
It was hrt
informally londthe alease ksituation dandpLittleaprachwwouldallyHsicks
peak
to the Town lawyer as to how things were proceeding.
4 Carlton presented the Logo Committee's final design which
was accepted by all present. Expense of
finalize was also approved. $275 + GST to
5 Draft of Brochure was also presented.
6 Form for preference for future meetings was passed around
by Little. No conclusion as yet.
NEXT MEETING NOV 8, 2000 @ 7:30 PM -SAME PLACE
Approved day of
November, 2000
Chair
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COUNCIL INFORMATION
P. 01/05
I-41
CITY OF PRINCE GEORGE ., ,
, „ -1
Oftice of the Mayor b`� ,1;I
1100 Patricia Boulevard
Prince George, BC., V21,3V9
Ph: 250-561-7609 Fax: 250-561-0183
FAX
To: The Administrative Assistant to Mayor and Council
City Hall.
From: Judy Dix, Assistant to Mayor Colin Kinsley,
CIty of Prince George, B.C.
Date: December 5th, 2000
NATIONAL HFAI TH S1;�1M1iLT PRLNrF GEORMB.C.JANUARY 1
Would you please copy for your Mayor and Councillors the attached Agenda/Registration as a
Reminder for our upcoming Conference "Communities Taking Action - Strategies for Rural,
Remote and Northern Healthcare" .
We would be delighted to assist in their accommodation requirements also.
Thank you for your help.
C
Agenda
The National Health Summit Agenda
"Communities Taking Action - Strategies for
Rural, Remote, and Northern Healthcare"
Note: All functions, seminars and presentations will be held at the
Prince George Civic Centre (855 Dominion Street), unless otherwise
stated.
Thursday, January 18, 2001
Pre -conference sessions on Provincial issues
Each provincial organization will be invited to organize for their
delegates
Thursday, January 18, 2001
British Columbia Agenda: Times are to be announced
Repan from the Prince George Citizens Health Group.
A progress report oil expanded training of health care profcssionais
for rural, remote and northern communities.
Health break
The British Columbia health Authority will update delegates on
issues dealt with during the past year.
The BC Ministry of Health will provide an update on provincial
issues that affect health care in British Columbia
4:30 - 7:00 pm
Registration desk is open
5:00 - 7:00 pm
Networking social for all delegates
Friday, January 1'91 2001
8:30 - 9:15 am
Oflletal Welcome
hltp:/hvww.city.pg.bc.ca/hcalthsunuilit/agenda.littn 12/5/00
vcQ—u —tau IHU 10'36 CITY OF PR,GEO.ADMIN, FAX N0, 250 561 0183
National Health Jurntntt - Agenda P, 03/05
rage 2 or w
Welcome from Federal, Provincial, First Nations, Regional and local
representatives
9:15 -10:00 am
"Four Strong Winds of Change: Transformations in Global
Healthcare"
Speaker: Canadian and Global Healthcare Expert Michael Decter,
National Speakers Bureau.
10:00 -10:30 am
Health break
10130-12:30pm
Break out sessions begin
(Delegates have the opportunity to select a total of (2) of the (5)
sessions. Each session is facilitated and will address issues from
federal, provincial, regional, local. rural and remote perspectives.
Printed proceedings Will be made available to all delegates)
a) "Health Care and Community Economic Development - A
Catalyst for Progress--
A
rogress"A panel of economic development professionals and health
economists. including Dr. Bill Reimer, professor of Sociology at
Concordia University in.ontrfal, Mr. Mike Epp, Health Economist.
BC Medical Association, and Mr. Glenn Brimacombe, Director of
Health Programs. Conference Board of Canada, discuss how integral
access to healthcare is for community economic development.
b) "1122n2ging our Resources - The Key to the Future"
Dr. Charles Jago, President of the University of Northern British
o umC� ala, Da. Me Watanabe, Emeritus Professor, Department of
Medicine, Omveisity of U11gary, Dr. Paul Grand'Maison, Faculty of
I Medicine, Sherbrooke University, and Dr. Aurel Schofield, New
Rrunswick, discuss research, education, retention, and optimum use
of existing funding.
C) "Bridging Distances With Technology"
Brenda Langevin. CEO Keeweetinok Lakes Regional Health
Aut to , br.'Raymond Howard, Keeweetinok Lakcs Regional
Health Authority: and red cLcod Head Technologist, Nuclear
Medicine of Medical Imagtng;Prince George Regional Hospital
discuss the use of TeIehealth in remote communities
d) "The Soviet Aspect of Healthy Communities"
Dr. Alex Michalos. Professor of Political Science, University of
NOem 'Mili'Columbia, Donald Hunter. General Manager, Surrey
Parks, Recreation and Culture and$i77iaser Mustard, Founding
President and Fellow of the Canadiiii Institute for Advanced
Research discuss quality of life and promotion of healthy lifestyles
within the community.
e) "Taking the Strain Off the Traditional Healthcare Svstcm"
Judy Burgess, Executive Manager of the James Bay Community
'Project and others discuss initiatives that take the strain off
traditional health care.
32:30 - 2:00 pnr
"How the Healthcare Svstem is Performing"
Luncheon with keynote speaker Dr. John Millar, Vice President,
http://www.city.pg.be.ca/healthsunrnlit/agenda.11tin 12/5/00
Canadian Institute for Health Information
2:00 - 4:30 pm
Break cut sessions as listed above.
3:00 - 3:30 pt.
Health Break
5:00 - 6:00 pm
Cocktails
6:00 - 7:00 pm
"Towards Unity for Health: A World Health Organization
Strategy Responsive to Communities"
Dinner with keynote speaker Dr. Paul Grand'Maison, Faculty of
Medicine, Sherbrooke University.
Saturday, January 20, 2001
9:00. 10:00 am
"What did we achieve?"
Professionally facilitated presentation prepared from the previous
days proceedings.
10:00-10:30 am
Health Break
10:30 -12:30 pm
Break into facilitated working groups to develop an action plan
around each of the five subjects discussed on the Friday.
12:30 - 2:00 pm
Luncheon w/keynote speaker.
2:00 - 4:00 pm
Development of a " Alunlcipal Task Force'
Chaired by FCM President Joanne Monaeaan. A core committee of
commtmity representatives,lEcldding area and Provincial
associations, FCM, and interested parties meets to review the action
Plans developed during the conference, and develop process and
implementation strategics. This committee will be charged only with
points identified that could become part of a national strategy.
Recommendations more local in nature will be compiled and
forwarded to each delegate upon return to their community.
Sunday, January 21, 2001
Delegate Travel Day
Nfonr. (250} 56M6551 FOX: (2M 564-0500 Email; ncmoockpgeet
http://tvm w.city.pg.bc.ca/healthsLu mit/agerida.htrn 12/5/00
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REPORT #1
REPORT TO COUNCIL MEETING OF DECEMBER 18, 2000
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MONDAY, DECEMBER 11, 2000
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) Report FD -19-00 - Monthly Fire Report — October, 2000
(b) Report FD -20-00 - Monthly Fire Report — November, 2000
(c) Report WD -52-00 - Monthly Report on Building Permit Activity
for October, 2000
(d) Report WD -53-00 Monthly Report on Building Permit Activity
for November, 2000
2. FORTHWITH RECOMMENDATIONS FOR COUNCIL'S RATIFICATION
(a) Report TR -77-00 -
(b
Tender CL2000-28, Snow Clearing and
Winter Maintenance of Sidewalks and
Parking Lots
Correspondence from Bruce Gilbert re: New
Year's Eve Party
3. SUBDIVISION AND REZONING APPLICATIONS
APPLICANT: KIRADAAR (ONT) INC., 1151677 ONT. LTD.
PART LOTS 29/30, CONCESSION 2, VILLAGE OF NEWCASTLE
(GIVEN ROAD AND KING STREET)
THAT Report PD -109-00 be received;
THAT the application for proposed draft plan of subdivision and application to
amend the Comprehensive Zoning By-law 84-63 of the former Town of Newcastle,
as amended, submitted by G. M. Sernas and Associates, on behalf of Kiradaar
(Ontario Inc., 1151677 Ontario Ltd.), be referred back to staff for further processing
and the preparation of a subsequent report upon receipt of all outstanding comments;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET • BOWMANVILLE • ONTARIO • L IC 3A6 • (905( 623-3379 • FAX 6234169
WEBSITE: wwwmuniaipaiily.aanngion. on.ca •ecrcuo ore•
Report #1 - 2 - December 11, 2000
THAT, within 15 days of the Public Meeting, the Commissioner of Planning for the
Region of Durham be advised and provided, by sworn declaration from the Clerk,
the following:
a) that the Municipality held a Public Meeting in accordance with
Section 51 (21.1) of the Planning act for the subject subdivision
application;
b) a copy of the minutes of said meeting;
C) a copy of all written submissions received by the Municipality;
d) a list of all persons and public bodies, including their mailing
addresses, who made oral submissions at the public meeting or
written submissions; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PD -109-00 and any delegations be advised of Council's decision.
4. CLARINGTON OFFICIAL PLAN AMENDMENT
APPLICANT: 902714 ONTARIO INC.
PART LOT 31, CONCESSION 2 AND PART LOT 31, CONCESSION 1,
FORMER TOWNSHIP OF CLARKE, 1774 RUDELL ROAD
THAT Report PD -110-00 be received;
THAT the application to amend the Clarington Official Plan, as submitted by the
Peterborough -Victoria -Northumberland and Clarington Catholic School Board, on
behalf of 902714 Ontario Inc., be referred back to staff for further processing and the
preparation of a subsequent report; and
THAT all interested parties listed in Report PD -1 10-00 and any delegation be
forwarded a copy of Report PD -I 10-00 and be advised of Council's decision.
5. APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: CLARINGTON FIELDCREST DEVELOPMENTS LTD.
PART LOT 29, CONCESSION 2, FORMER TOWNSHIP OF
DARLINGTON
THAT Report PD -111-00 be received;
THAT the request for removal of Part Lot Control with respect to Block 57 on
40M-1820 and lots I to 13 and Lot 16 on 40M-2000 be approved;
THAT the Part Lot Control By-law attached to Report PDA 11-00 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50(7.1) of
the Planning Act; and
THAT all interested parties listed in Report PD -1 I 1-00 and any delegations be
advised of Council's decision.
Report #1 - 3 - December 11, 2000
6. MONITORING OF THE DECISIONS OF THE COMMITTEE OF
ADJUSTMENT FOR THE MEETINGS OF OCTOBER 5, OCTOBER 19
AND NOVEMBER 2, 2000
THAT Report PD -112-00 be received; and
THAT Council concur with the decisions of the Committee of Adjustment made on
October 5, October 19 and November 2, 2000 for applications and that staff be
authorized to appear before the Ontario Municipal Board to defend the decisions of
the Committee of Adjustment.
7• REGIONAL OFFICIAL PLAN AMENDMENT
REGION OF DURHAM SERVICES POLICIES
APPLICANT: REGION OF DURHAM
THAT Report PD -113-00 be received;
THAT Report PD -113-00 be adopted as the Municipality's comments with respect
to the regionally initiated official plan amendment regarding the allocation of
servicing capacity; and
THAT the Region of Durham Planning Department be forwarded a copy of Report
PD -113-00 and be advised of Council's decision.
8. ONTARIO MUNICIPAL BOARD APPEAL OF AMENDMENT TO THE
DURHAM REGION OFFICIAL PLAN
APPLICANT: JOE DOMITROVIC
PART LOT 29, CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON
3872 COURTICE ROAD
THAT Report PD -1 14-00 be tabled to the General Purpose and Administration
Committee meeting scheduled for January 8, 2001,
9. REQUEST FOR TWO (2) ADULT SCHOOL CROSSING GUARDS AND A
CASUAL ROVER CROSSING GUARD
LOCATIONS: DR. ROSS TILLEY PUBLIC SCHOOL AND JOHN M.
JAMES PUBLIC SCHOOL
THAT Report PD -115-00 be received;
THAT ,Adult School Crossing Guards be approved at West Side Drive in front of Dr.
Ross Tilley Public School and at the comer of Mearns Avenue and Apple Blossom
Blvd. in Bowmanville;
THAT a rover adult crossing guard be hired on a casual basis;
Report #1
- 4 - December 11, 2000
THAT funds be incorporated in the 2001 budget for these positions; and
THAT all interested parties listed in Report PD -115-00 and any delegations be
advised of Council's decision.
10. ANIMAL SERVICES MONTHLY REPORT
FOR MONTH OF SEPTEMBER, 2000
THAT Report CD -56-00 be received for information; and
THAT a copy of Report CD -56-00 be forwarded to the Animal Alliance of Canada a
and the Animal Advisory Committee.
tl. ANIMAL SERVICES MONTHLY REPORT
FOR MONTH OF OCTOBER, 2000
THAT Report CD -57-00 be received for information; and
THAT a copy of Report CD -57-00 be forwarded to the Animal Alliance of Canada
and the Animal Advisory Committee.
12. GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
STRUCTURE
THAT Report CD -59-00 be received; and
THAT the order of the agenda for the General Purpose and Administration
Committee meetings be as follows:
Roll Call
Disclosures of Pecuniary Interest
Minutes
4. Delegations
5. Public Meetings
6. Planning and Engineering Services Departments
7. Operations and Emergency Services Departments
8. Community Services and Clerk's Departments
9. Corporate Services and Finance Departments
10. Administration Department
11. Unfinished Business
12. Other Business
13. Adjournment
Report #1 - 5 - December 11, 2000
13. CASH ACTIVITY REPORT — SEPTEMBER, 2000
THAT Report TR -75-00 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended September 30, 2000, is as shown on
the schedule attached to Report TR -75-00; and
THAT Part "A" of the expenditures for the month of September, 2000 be confirmed.
14. CASH ACTIVITY REPORT — OCTOBER, 2000
THAT Report TR -76-00 be received:
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended October 31, 2000, is as shown on
the schedule attached to Report TR -75-00; and
THAT Part "A" of the expenditures for the month of October, 2000 be confirmed.
15. EARLY TENDER CALLS
THAT Report TR -78-00 be received;
THAT staff be authorized to advertise and issue vehicle tenders in advance of the
2001 Capital Budget approval for the requirements identified in the body of Report
TR -78-00; and
THAT this process be approved for the balance of the term of this Council.
16. CAPITAL FUND ACCOUNTING SYSTEM AND PSAB
REQUIREMENTS
THAT Report TR -79-00 be received;
THAT the Municipality establish a Capital Fund Accounting System:
THAT interest earned in the Capital Fund be transferred periodically into the
Municipal Capital Works Reserve Fund;
THAT, excluding Development Charges related projects, any Capital Fund financing
shortfalls below Purchasing By -Law requirements be funded from the Municipal
Capital Works Reserve Fund;
Report #1
- 6 - December 11, 2000
THAT, excluding Development Charges related projects, any Capital Fund surpluses
be transferred to the Municipal Capital Works Reserve Fund;
THAT in preparation for complying with the Public Sector Accounting Board
requirements. the following, in addition to any future Reserves determined to be
more appropriately reflected as Reserve Funds: Computer Equipment Reserve be
changed to the Computer Equipment Reserve Fund; the Animal Control Equipment
Reserve and the Animal Control Building Reserve be combined and changed to the
Animal Control Reserve Fund: the Fire Equipment Reserve and the Fire Fighters Co -
Training Reserve be combined and changed to the Fire Equipment Reserve Fund;
and that the Public Works Equipment Reserve be changed to the Public Works
Equipment Reserve Fund: and
THAT the By-laws attached to Report TR -79-00 be approved.
17. TO LAY OUT AND ESTABLISH PART OF LOTS 23, 24, 31 AND 32,
13LOCK A, C.C. HANNINGS PLAN OF PART OF LOT 8, CONCESSION
1 (FORMERLY THE TOWN OF BOWMANVILLE) DESIGNATED AS
PARTS 17 AND 18 ON PLAN 40R-19553 AS A PUBLIC HIGHWAY
UNDER THE MUNICIPAL ACT
THAT Report WD -50-00 be received: and
THAT Council approve the by-law attached to Report WD -50-00 to lav out and
establish Part of Lots 23. 24, 31 and 32. Block A, C.G. Hannings Plan of Part of Lot
8, Concession I (formerly the Town of Bowmanville), now in the Municipality of
Clarington. Regional Municipality of Durham, referred to as Parts 17 and 18 on Plan
40R-19553 and forming part of McFeeters Crescent.
18. ORGANIZATION RESTRUCTURE
THAT Report ADMIN -27-00 be received;
THAT the Organization Structure attached to Report ADMIN -27 be approved; and
THAT the Chief Administrative Officer be authorized to undertake all necessary
actions to implement the organization changes.
19. SURVEY 2000
THAT Report ADMIN -28-00 be received for information; and
THAT members of the "Survey 2000" Committee be thanked for their contribution
for the project.
LA
Report N1 -7 - December 11, 2000
20. DELEGATION OF LINDA GASSER ON BEHALF OF WILLIE WOO
THAT the request of Linda Gasser on behalf of Willie Woo be referred to the
Clerk's office for response to Willie Woo to be sent Friday, December 15. 2000 with
copies forwarded to Members of Council and the Chief Administrative Officer.
21. CONFIDENTIAL REPORTS — PERSONNEL MATTERS
THAT the actions taken at the "closed" meeting be ratified.
REPORT #2
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: COUNCIL File #
Date: DECEMBER 18, 2000 Res. #
Report No.: WD -51-00 By -Law #
Subject: ORONO TOWN HALL EXPANSION
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report WD -51-00 be received;
2. THAT Staff proceed with the call of tender for the expansion of the Orono Town Hall as
identified in the Year 2000 Capital Budget; and
3. THAT the Orono Town Hall Board be advised of Council's action.
KEFURF
1.0 ATTACHMENTS
No. 1: Four Sketches of Proposed Addition
No. 2: Letter dated November 26, 2000 from Board of Management, Orono Town Hall
2.0 BACKGROUND
2.1 Orono Town Hall building was constructed in 1898. The building is a two-storey structure
with an open community hall area, stage and balcony. Washrooms, mechanical equipment
rooms and storage areas are located in the basement.
2.2 The Town Hall building offers services for community concerts, Town Hall meetings,
movie shoots, youth and senior activities, and various community activities.
REPORT NO.: WD -51-00 PAGE 2
2.3 The building does not have a kitchen facility and the Volunteer Board has worked hard to
accommodate this deficiency for many years, however, it has become an obstacle in renting
the building out.
2.4 In 1999, the Hall Board requested the firm of Thomas Brown Architects to review the
existing building layout and to recommend a plan to incorporate a kitchen, access and
storage (Attachment No. 1).
2.5 In the Year 2000 Capital Budget, Council indicated that they were approving the funds for
the addition to the Orono Town Hall, based on Staffs recommendation, but the actual
project would require further deliberation by Council. Further, it would have to be duly
moved and seconded by a motion from the Orono Hall Board with a majority vote on the
preferred addition. Council would then give final consideration to the issue and determine
whether in fact the project should proceed. Also, the Local Architectural Conservation
Advisory Committee (LACAC) has requested that Council not make a decision on the
proposed alteration until they have been consulted.
2.6 Staff members have met with the Project Architect over the past several months to discuss
accessibility, building challenges and possible solutions. This building poses several
challenges:
1) limited floor/building/property expansion
2) accessibility due to the multi-level structure
3) historical features of the building
4) egress from the building
2.7 On September 19'h, 2000, Staff and the Project Architect met with the Orono Town Hall
Board to review the options and to seek their recommendation. After considerable
discussion, the Orono Town Hall Board unanimously passed a motion tc construct an
addition to the northeast comer of the existing building to include a kitchen, new entrance,
storage area and an additional fire exit (Attachment No. 2).
LJ
REPORT NO.: WD -51-00 PAGE 3
2.8 The Project Architect and Staff met with LACAC on October 11, 2000, to review the
preferred addition and to solicit their support. After considerable discussion, LACAC
recommended a site visit of the Orono Town Hall and a meeting with the Town Hall Board
of Directors. This meeting was subsequently held on November 6, 2000.
2.9 LACAC, at their meeting of November 22, 2000, made the following recommendation:
"That the Orono Town Hall proceed with the kitchen addition in
Hconsultation with LACAC regarding colours and materials that will
be used."
3.0 RECOMMENDATION
3.1 It is recommended that Staff proceed with the call of tender for the
expansion of the Orono Town Hall as identified in the Year 2000 Capital
Budget.
Respectfully submitted,
Stephen A. Vokes, P. Eng.,
Director of Public Works
FH*SAV*cc
13/12/00
Pc: Board of Management
Orono Town Hall
P.O. Box 561
Orono, ON
LOB iM0
Reviewed by,
Franklin Wu,
Chief Administrative Officer
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12-12-00 13:31 CANADIAN WASTE Clarinaton
ID -905+697+2876 P.01
Mr. Fred Horvath
Municipality of Ciarington
40 Temperance Street
Bowmanviile. Ontario
LIC3A6
L
Dear Fred,
Orono Town Hall
Estal�t;is9teeitn 2000
Thank you for bringing the L.A.C.A.C. Committee to the Orono Town Hall for the all-inclusive tour.
Some members had never been in -the building before and the lack of kitchen facilities is much easier to
Comprehend when.you are on site. I'm sure the Commiltae will look Favourably on the addition, and the
Hall Board will abide by any stipulations that L.A.C.A.0 recommends.
The Orono Hall Board has been working on this Meet for such a long time. When the final proposal was
put before the board last October, it was passed unanimously and we are now anxious to proceed.
Again Fred, thank you, and we look forward to working with you again.
Sincerely,
Ann Dreslinski
BOARD OF MANAGEMENT • ORONO TOWN HALL
I'.O. BOX 561, 0120�\10, ONTARIO 1,013 ]M0 • TELEPHONid (903) 983.55]8
ATTACHMENT NO.: 1.
REPORT NO.: WD -51-0o
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
File #
Meeting:
COUNCIL Res. #
Date:
December 18, 2000 By-law #
Report #: CD -61-00
Subject:
QUIT CLAIM DEED — ANDREW GLENN JOHNSON
Recommendations:
It is respectfully recommended that Council approve the following:
1, THAT Report CD -61-00 be received;
aim deed
2 locatedTHAT at 861authorize the E East Beach Road anrand the Clerk to d that the appropriate by-laxecute aw I t palfor the property
passed; and
3. THAT Tyler Higgins be advised of Council's decision.
Background
A request has been received from Tyler Higgins, a solicitor acting on behalf of Andrew Johnson
(Attachment No. 1). Mr. Johnson is selling the property located at 86 East Beach Road, Bowmanville, to
Gary and Sandra Madill. In searching the title of the property, Mr. Higgins revealed a Certificate of Tax
Arrears was registered on the property. In order to clear the title and allow for the real estate transaction to
be completed, Mr. Higgins is requesting that the Municipality provide a Quit Claim deed in favour of the
property owner.
In 1970, the former Town of Bowmanville, with the approval of the Minister of Municipal Affairs, registered
the tax arrears certificate for the property. The effect of registering the certificate vested titlothe land
immediately to the Town of Bowmanville, subject to the owner redeeming the property by paying
outstanding tax within one year of registration.
The solicitor has advised that a title search has disclosed no evidence that the property was redeemed and
a search of the former Town of Bowmanville's records is of no assistance, in that respect.
When the Town of Newcastle was incorporated on January 1, 1974, there were no records of any tax
arrears for the property in question and the then registered owner continued to be shown as the assessed
owner.
Report CD- 6i-oo
.2- December 18, 2000
The Treasurer has advised that the present owner is shown as the assessed owner and there are no
arrears of taxes. It would seem, therefore, that the previous owner, when the tax arrears certificate was
registered on title, redeemed the property and failed to register a redemption certification. In these
circumstances, it is therefore recommended that Council authorize the Mayor and the Clerk to execute a
Quit Claim deed for a nominal consideration in favour of the property owner. This type of deed will release
any interest of the Municipality to the property to the transferree; however, it will not operate as a
representation that the Municipality has any interest in the property.
Reviewed by
Franklin Wu, M.C.I.P.
Chief Administrative Officer
TYLER P. HIGGINS, B.A., LLB.
liarristrr..$olicitor. aotam I.lublic
Reply to:
Oshawa
October 12, 2000
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario LIC 3A6
is
Dear Sirs:
M
Re: JOHNSON sale to MADILL
86 East Beach Road, Bowmanville
Part of Lot 8, Broken Front Concession
Being Parts 1 & 2 On Plan 40R-13776
Roll No.: 18 17 020 130 03300
Closing Date: October 13, 2000
My File No • 2000-047
Attachment #1
TELEPHONE (905)434-6411
FAX (905)571-6114
P.O. BOX 365.
32 ELGIN STREET EAST,
OSHAWA,
ONTARIO
L11171,5
TELEPHONE (705) 454-2665
FAX (705) 454-2625
P.O. BOX 219.
COBOCONK,
ONTARIO
KOM IKO
Please be advised that I am the solicitor for Andrew JOHNSON who, effective October 13, 2000,
will have sold the above property to Gary MADILL and Sandra MADILL. Our search of title
reveals a Certificate of Tax Arrears.
I am enclosing herein a copy of the PIN page showing the tax arrears certificate declaration, and
a copy of Deposit # D371743 confirming the possessory title of the registered owners from 1953
to 1991. 1 am also enclosing a copy of a tax certificate recently received confirming that the
assessment records also showing Mr. Johnson to be the registered owner of Parts I & 2 on Plan
40R-13776.
The lands immediately adjacent to Part 2 on Plan 40R-13776 were conveyed by N8383 to the
Municipality as a road and the survey attached refers to the lands to the north as "Lyle Lot" with
a fence to the easterly limit and a frontage of 225 feet which is confirmed in the Declaration of
Possession referred to. z. g7Ci'�iii ;
We have been requisitioned by the purchasers solicitor (see copy of requisition#16 attached) -
and -would appreciate that you provide to us a Quit Claim deed to the current purchasers who will be
the registered owners as of October 13, 2000 in order to clear the discrepancy�$ii.tit�'
-2 -
Thank you for your co-operation in this matter.
Yours very truly,
TYLER P. HIGGINS
TPH:cg
Encl.
cc: Mark Seetner
SUMMARY OF BY-LAWS
DECEMBER 18, 2000
BY-LAWS
2000-206 being a by-law to designate a certain portion of Registered Plans
40M-1820 and 40M-2000 as not being subject to Part Lot Control
(Item #5 of Report #1)
2000-207 being a by-law to establish a Reserve Fund for Fire Equipment and to
Repeal By-law 93-208 (Item#16 of Report#1)
2000-208 being a by-law to establish a Reserve Fund for Public Works Equipment
to Repeal By-law 83-46 (Item #16 of Report #1)
2000-209 being a by-law to establish a Reserve Fund for Animal Control and
to Repeal By-law 89-156 (Item #16 of Report #1)
2000-210 being a by-law to establish a Reserve Fund for Computer Equipment
to Repeal By-law 88-4 (Item #16 of Report #1)
2000-211 being a by-law to lay out and establish certain lands and premises
within the Municipality of Clarington as public highway
(Item # 17 of Report # 1)
2000-212 being a by-law to repeal By-law 2000-171 being a by-law to amend
By-law 84-63, the Comprehensive By-law for the Corporation of
Municipality of Clarington (original erroneousley approved)
2000-213 being a by-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the former Town of Newcastle
(approved June 26, 2000)
2000-214 being a by-law to authorize the execution of a Quit Claim Deed between
Andrew Glenn Johnson and the Municipality of Clarington
(Report #4)