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HomeMy WebLinkAbout10/16/2000;iuNic��A�.iTV of REVISED _(3 ONTARIO? DATE: OCTOBER 16, 2000 PLACE: COUNCIL CHAMBERS TIME: 7:00 P.M. W •11 ROLL CALL DISCLOSURES OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a meeting of Council held on September 25, 2000 PUBLIC MEETINGS 1. A public meeting is being held for the purpose of: (a) pass a by -law to declare a portion of Elephant Hill Park, more particularly described as Part Block 93, Plan 1OM -830 as shown as area A, to be surplus property of the Municipality; and (b) pass a by -law to permit the sale and transfer this portion of Elephant Hill Park to Daniel Neale McLean in exchange for a portion of Block 17 within proposed plan of subdivision 18T- 92022, as shown as area B. Any person wishing to address his matter, may do so at this time. 2. A public meeting is being held for the purpose of: (a) pass a by -law to stop up and close a portion of Old Kingston Road being the intersection of Old Kingston Road and Prestonvale Road in Lot 33, Concession 2, in the former Township of Darlington now in the Municipality of Clarington, more particularly described as Part , Plan 40R- , and described as follows: Part of the road known as Old Kingston Road being the intersection of Old Kingston Road and Prestonvale Road in Concession 2, Lot 33, former Township of Darlington, Municipality of Clarington in the regional Municipality of Durham. CORPORATION OF THE UNICI UTY of CLARINGTON 46 TEMPERANCE STREET . BOWMANVIL. LE . ONTARIO ^ €..1C 3A6 - (965) 623 -3379 < FAX 623 -4169 RECYCLED PAPER WEBSIIE: www. rrnunicipa llty.clarirrgtan.orn.ca Council Agenda - 2 - October 16, 2000 Any person wishing to address his matter, may do so at this time. 3. A public meeting is being held for the purpose of: (a) pass a by -law to stop -up and close and authorize the conveyance of part of the unopened road allowance between Concessions 1 and 2 in Lot 1, in the former Township of Clarke, now in the Municipality of Clarington, more particularly described as Part , Plan 40R- , and described as follows: Part of the unopened road allowance between Concession 1 and 2, in Lot 1, former Township of Clarke, Municipality of Clarington in the Regional Municipality of Durham. Any person wishing to address his matter, may do so at this time. 4. A public meeting is being held for the purpose of: (a) pass a by -law to stop up and close and authorize the conveyance of part of the unopened road allowance known as Hunt Street in Part of Lot 11, Broken Front Concession, formerly the Town of Bowmanville, now in the Municipality of Clarington, more particularly described as Part , Plan 40R- , and described as follows: Part of the unopened road allowance known as Hunt Street in Part of Lot 11, Broken Front Concession, former Town of Bowmanville, Municipality of Clarington in the Regional Municipality of Durham. Any person wishing to address his matter, may do so at this time. 5. A public meeting is being held for the purpose of: (a) passing a by -law to declare the Municipality's interest in the portion of Church Street (unopened) shown as part of Part 14 on Plan 40R -14915 to be surplus; and to (b) passing a by -law to authorize the Mayor and Cleric on behalf of the Municipality to execute an agreement with 1138337 Ontario Inc. ( "1138337 ") to sell the Municipality's interest in the part of Church Street (unopened) referred to in 1) by exchanging it for lands owned by 1138337, which comprise Gold Street (unopened) Silver Street (unopened), both as shown as part of Part 13 on Plan 40R -14915 and the realignment area of Mill Street shown as Parts 1, 2 and 3 on Plan 1OR -2412 Any person wishing to address his matter, may do so at this time. Council Agenda - 3 - October 16, 2000 PRESENTATIONS Tom Flood and Terry Kelly, Co- Chairs, Ontario Summer Games Organizing Committee, c/o Town of Ajax, Recreation Services, 65 Hardwood Avenue, Ajax, L1S 21-19 - Ontario Summer Games 2000 Representatives of the Central Lake Ontario Conservation Authority, 100 Whiting Avenue, Oshawa, L1H 3T3 - Bowmanville /Soper Creels Watershed Aquatic Resources Management Plan Helen Schmid, 62 Church Street, Orono, LOB IMO, 2000 Heritage Community Recognition Program DELEGATIONS 1. David Ashcroft, 63 Cedar Crescent Beach Road, Bowmanville, L1C 3K3 - Addendum No. 2 to Report PD- 072 -00 2. Christine Brown Reid, 49 West Beach Road, Bowmanville, L1C 3K3 - Addendum No. 2 to Report PD- 072 -00 3. Pat Pingle, 54 West Beach Road, Bowmanville, L1C 3K3 - Addendum No. 2 to Report PD- 072 -00 4. Susan Eibeck, 55 West Beach Road, Bowmanville, L1C 3K3 - Addendum No. 2 to Report PD- 072 -00 5. Mr. and Mrs. Crago, 255 Osbourne Road, Courtice, LIE 2R3 - Addendum No. 2 to Report PD- 072 -00 6. Joe Dasilza, 23 West Beach Road, Bowmanville, L1C 3K3 - Addendum No. 2 to Report PD- 072 -00 7. Linda McGregor, 40 Boulton Street, Newcastle, L1B 1L9 - Addendum No. 2 to Report PD- 072 -00 8. Julius DeRuyer, 227 Bridgeland Avenue, Toronto, M6A IY7 - Report PD- 087 -00 9. Harvey Thompson, 4720 Concession Road 6, R.R. #1, Newtonville, LOA 1JO - Report ADMIN-23 -2000 10. Randy Henry, 2 Rothean Drive, Whitby, LIP 1L5 - Courtice Flea Market Council Agenda - 4 - October 16, 2000 11. Ron Hooper, Bowmanville Business Improvement Association, P.O. Box 365, Bowmanville, L1C 3L1 - BIA Update 12. Representative of the Orono Town Hall Board - Kitchen Expansion 13. Representative of the Kendal Community Association - Use of Kendal Public School 14, Vaden Earle, 1748 Baseline Road West, Unit 200 -C, Courtice, LIE 2T1 - Land Development - Courtice (Wabokish) 15. Tony Collier, 85 Bridges Drive, Newcastle, LIB 1L9 - Construction of Home 16. Tracy Igragni, 31 Granville Crescent, Bowmanville, L1C 4L7 - Report CD - -00 COMMUNICATIONS Receive for Information I - 1 P.M. Madill, Regional Clerk, Region of Durham - Economic Development and Tourism Department Summary of Activities for the period of January to June 2000 I - 2 Greater Toronto Services Board Highlights - International Fusion Energy Research Centre and "Smart Growth" Initiatives I - 3 Regional Councillor Larry O'Connor, Region of Durham - Durham Region's Children Charter I - 4 P.M. Madill, Regional Clerk, Region of Durham - By -law #53 -2000 - Calculate the Cap and Clawback for 2000 I - 5 Johanne Curodeau, Manager, Ministerial Correspondence Unit, Department of Justice Canada - Young Offenders Act I - 6 Ontario Power Generation - Nuclear Report Card for All Sites I - 7 The Learning Partnership - Take Our Kids to Work I - 8 Steve Jacobs, URS Cole, Sherman - Highway 35 Improvements from Highway 115 northerly to Highway 7 (Lindsay) Preliminary Design /Class Environmental Assessment, Group `B' Project Council Agenda - 5 - October 16, 2000 I - 9 Joseph P. Dion, Director, Policy and Public Affairs, Federation of Canadian Municipalities - FCM National Board of Directors 1-10 Minutes of the Valleys 2000 (Bowmanville) Inc. dated September 12, 2000 I - 11 Minutes of the Local Architectural Conservation Advisory Committee dated September 19, 2000 1-12 Ontario Power Generation, Nuclear Report Card for Darlington Nuclear Site for the month of August, 2000 1-13 Ramona Kaptyn, Executive Director, National Kids' Day /The Smile Trust - Annual National Kids' Day I - 14 Power Budd - Grandfathering of the Transfer Tax Exemption 1-15 Tony Clement, Minister, Ministry of Municipal Affairs and Housing - Ontario Learning Opportunities Calendar 1-16 David Anderson, Minister of the Environment - Bill C -33, The Species at Risk Act (SARA) 1-17 P.M. Madill, Regional Clerk, Region of Durham - Direct Democracy Through Municipal Referendums Act 1-18 Tony Clement, Minister of Municipal Affairs and Housing - Municipal Performance Measurement Program 1-19 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated May 16 and July 4, 2000 Receive for Direction D - 1 Barbara and Richard Howe - Report PD- 078 -00 D - 2 William Roberts, CAO /Clerk, The Corporation of The Town of Hanover - Volunteer Firefighters D - 3 Diane Akermann and Susan Loeb - Requesting a Traffic Study take place at Worthington and Robert Adams Drive, Courtice D-4 P.M. Madill, Regional Clerk, Region of Durham - Tobacco Sales D - 5 P.M. Madill, Regional Clerk, Region of Durham - Inaugural Meetings Council Agenda - 6 - October 16, 2000 D - 6 Kristina McCann, Neighbourhood Watch Co- ordinator, Regional Police Services - Complimentary Photocoping D-7 Leonard Mason, Ontario Public Service Employees Union - Privatization of Ontario's Correctional Services D - 8 Florence and John Larkin - Backyard,Fence D-9 Elinor Caplan, Minister of Citizenship and Immigration - Canada's Citizenship Week D - 10 Wendy Johansen, on behalf of the Durham Down Syndrome Association - Durham Syndrome Awareness Week MOTION NOTICE OF MOTION REPORTS 1. General Purpose and Administration Committee Report of October 2, 2000 2. Report PD- 108 -00 - Declaration of Surplus Lands and Acquisition of Lands for Elephant Hill Park Parking Area, Part Block 93, Block IOM -830 and Part Block 17, Proposed Plan of Subdivision 18T- 92022, Part Lot 10, Concession 2, Former Town of Bowmanville 3. Report CD -54 -00 - Survey 2000 4. Report CD -55 -00 - Vicious Dog Declaration 5. Report FD -15 -00 - Part-Time Firefighter Complement 6. Report FD -16 -00 - Fire Risk Assessment 7. Report FD -17 -00 - Monthly Fire Report - September, 2000 8. Report FD -18 -00 - JEPP Funding - Ganaraska Forest Fire Protection 9. Report TR -72 -00 - Quotation Q2000 -7, Printing Requirements 10. Report TR -73 -00 - Execution of Contracts 11. Report TR -74 -00 - Property Matter (to be distributed under separate cover) 12. Report ADMIN -23 -00 - Principles of Understanding - Port Granby Low level Radioactive Waste Management Site Council Agenda - 7 - October 16, 2000 UNFINISHED BUSINESS Addendum No. 2 to Report PD- 072 -00 - Land Acquisition Strategy Waterfront Public Information Meeting 2. Addendum to Report WD -25 -00 - Proposal to Close and Convey the Unopened Road Allowance (Hunt Street) to TSC Stores Limited, Part of Lot 11, Broken Front Concession, former Town of Bowmanville Easement to the Regional Municipality of Durham (to be distributed under separate cover) 3. Official Plan Amendment, Rezoning and Site Plan Applications - 1319164 Ontario Limited, Part Lots 26 and 27, Concession 1, former Village of Newcastle (tabled at the Council Meeting dated September 25, 2000) BY -LAWS OTHER BUSINESS BY -LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT SUMMARY OF CORRESPONDENCE OCTOBER 16, 2000 CORRESPONDENCE FOR INFORMATION I — 1 P.M. Madill, Regional Cleric, Region of Durham, advising that the Finance and Administration Committee of the Region of Durham on September 20, 2000, passed the following resolution regarding Economic Development and Tourism Department Summary of Activities for the period of January to June 2000: "a) THAT Report #2000 -A -57 of the Commissioner of Economic Development and Tourism be received for information; and b) THAT Report #2000 -A -57 be forwarded to the area municipalities." (Receive for Information) I — 2 The Greater Toronto Services Board forwarding GTSB Highlights - a publication distributed for the information of the media and public following each GTSB board meeting. (A copy of the correspondence is attached to the Summary of Correspondence.) (Receive for Information) I - 3 Regional Councillor Larry O'Connor, Chair, Health and Social Services Committee, Region of Durham, introducing to Council the Durham Region's Children Charter. The purpose of the Charter is to incorporate the spirit and substance of the United Nations Convention on the Rights of the Child, and to serve as a benchmark by which to assess, in a local context, Canada's implementation of the Convention. Approved by Durham Regional Council in April 2000, Durham Region's Children Charter was created to maintain public focus on the promises Canada made when adopting the Convention and when it vowed to end child poverty. (Receive for Information) I - 4 P.M. Madill, Regional Clerk, Region of Durham, providing a certified copy of By -law #53 -2000 being a by -law to establish a fixed date as of which to calculate the cap and clawback for 2000. (Receive for Information) I - 5 Johanne Curodeau, Manager, Ministerial Correspondence Unit, Department of Justice Canada, providing Council with a copy of the Minister's response to the City of Niagara Falls regarding the Young Offenders Act. (Receive for Information) 1-6 Ontario Power Generation, providing Council with the Nuclear Report Card of all the sites for July 2000. (A copy of the correspondence is attached to the Summary of Correspondence.) (Receive for Information) Summary of Correspondence - 2 - October 16, 2000 1-7 The Learning Partnership, advising Council that Wednesday, November 1, 2000, is Take Our Kids to Work day. The key program goals are as follows: • Involve the family, the school and workplaces in helping enhance Grade 9 students' understanding of individual jobs in the context of a working community; • Help students make the link between their education and their futures; • Allow students to begin an exploration of what they themselves enjoy doing; • Emphasize the increased importance of continuous life -long learning in pursuing career opportunities; and • Foster understanding and co- operation between education and the community to achieve shared goals. (Receive for Information) 1- 8 Steve Jacobs, Senior Project Manager, URS Cole, Sherman & Associates Limited, advising Council the Ontario Ministry of Transportation has retailed Cole, Sherman Consulting Engineers to undertake a Planning and Preliminary Design Study to examine the future transportation needs on Highway 35. (Receive for Information) I - 9 Joseph P. Dion, Director, Policy and Public Affairs, Federation of Canadian Municipalities, inviting members to submit resolutions of national municipal interest for debate at the December 6 - 9, 2000, meeting of the FCM National Board of Directors. FCM will take a stand only on issues that are clearly of national municipal interest and which fall within the jurisdiction of the federal government. Indirect municipal issues and local /regional issues will not be supported by major research and lobbying activity, unless otherwise directed by the Annual Conference or by FCM's National Board of Directors. Resolutions must be received by FCM no later than midnight on November 6, 2000. (Receive for Information) I - 10 Minutes of the Valleys 2000 (Bowmanville) Inc. dated September 12, 2000. (A copy of the minutes is attached to the Summary of Correspondence.) (Receive for Information) 1-11 Minutes of the Local Architectural Conservation Advisory Committee dated September 19, 2000. (A copy of the minutes is attached to the Summary of Correspondence.) (Receive for Information) I - 12 Ontario Power Generation, Nuclear Report Card for Darlington Nuclear Site for the month of August, 2000. (A copy of the correspondence is attached to the Summary of Correspondence.) (Receive for Information) Summary of Correspondence - 3 - October 16, 2000 1-13 Ramona Kaptyn, Executive Director, National Kids' Day /The Smile Trust, thanking Council for proclaiming June 10, 2000, as the 3'd Annual National Kids' Day. They look forward to the Municipality of Clarington supporting National Kids' Day again in the 2001. National Kids' Day celebrates and educates children. It tells them the special place they hold in our lives, in our hearts, and in our society, and it seeks their counsel. It is also a day for governments, organizations, corporations, retailers, individuals, families, and even kids, to raise money for our Canadian children in need. (Receive for Information) 1-14 Power Budd, advising Council of the grandfathering of the transfer tax exemption. On September 29, 2000, the Ministry of Finance published Ontario Regulation 524/00, which, in effect, grandfathers the transfer tax exemption applicable to certain transfers of property described in the Electricity Act, 1998. The Electricity Act, 1998 requires the payment of transfer tax by municipalities or municipal electricity utilities (MEUs) that intend to transfer any interest in property used in connection with generating, transmitting, distributing or retailing electricity. The Act provides for two exemptions from the transfer tax: (i) if the transfer is to another MEU; or (ii) if the transfer is to an Ontario Hydro successor corporation. Ontario Regulation 524/00 provides relief to municipalities that are currently working out the details of their mergers, amalgamations or sales, by allowing these transactions to remain transfer tax exempt provided that the written agreement to make the transfer is complete and the MAAD application is submitted to the Board before November 7, 2000. (Receive for Information) I - 15 Tony Clement, Minister, Ministry of Municipal Affairs and Housing, announcing the launch of the new Ontario Learning Opportunities Calendar (OLOC) Web site. The OLOC Web site is a free on -line resource for municipalities that lists a wide variety of events, training and information sessions, workshops and conferences offered by the provincial government, municipal associations and other training providers. The OLOC Web site is the result of a partnership between the Ministry of Municipal Affairs and Housing and a consortium of 12 municipal associations which are part of the Provincial - Municipal Learning Network. (Receive for Information) Summary of Correspondence - 4 - October 16, 2000 1-16 David Anderson, Minister of the Environment, updating Council on Bill C -33, the Species at Risk Act (SARA). Under the Accord, the provinces agreed to provide protection for all listed threatened and endangered species. The Accord was further endorsed by the provincial Premiers at their meeting in August. Provinces have taken further steps to protect species since the introduction of SARA, and a number have increased funding for their species at risk initiatives. Under the Accord, Ministers agree to co- ordinate species protection activities through a new Canadian Endangered Species Conservation Council (CESCC). (Receive for Information) I - 17 P.M. Madill, Regional Cleric, Region of Durham, advising the Honourable Tony Clement, Minister of Municipal Affairs and Housing, that the Region of Durham on October 4, 2000, endorsed the following resolution of the City of Pickering: "WHEREAS the ability to ask residents questions through a referendum process is critical to grass roots, direct democracy; and WHEREAS the Province of Ontario through its legislation the `Direct Democracy Through Municipal Referendums Act, 2000' proclaimed to encourage local democracy through the creation of binding referendum questions that have uniform criteria; and WHEREAS municipalities are entities of the Province Municipal Act and as such, every municipal issue could be perceived as having a provincial interest; and WHEREAS the Province of Ontario is systematically disallowing referendum questions on the basis that they have a Provincial interest in the issues being brought forward; and WHEREAS the Act has created impossible criteria for referendum results to be recognized; and WHEREAS referendum questions are the most effective way for residents to express their views on local issues; and WHEREAS Pickering has utilized referendum questions in the past to gauge public opinion on issues such as an environmental review of the Pickering Nuclear Generating Station, casinos and Provincial downloading; NOW THEREFORE the Council of the Corporation of the City of Pickering hereby expresses to the Province of Ontario its firm belief that the Direct Democracy Through Municipal Referendum Act, 2000 is depriving the municipality of its democratic right to ask important questions to its public on issues that will greatly impact the future of Pickering; and Summary of Correspondence - 5 - October 16, 2000 THAT the Corporation of the City of Pickering formally request, through a letter drafted by the Clerk, that the legislation be repealed as it is undermining local democracy and failing. in its stated goals to promote local participation in the municipal political process; and THAT the Corporation of the City of Pickering request that the Association of Municipalities of Ontario (AMO) act on behalf of local municipalities in calling for the Act to be repealed; and THAT municipalities in Ontario be encouraged to pass similar motions calling for the Act to be repealed; and THAT this motion be distributed to: 1. The Honourable Tony Clement, Minister of Municipal Affairs 2. The Honourable Janet Ecker, M.P.P. Pickering- Ajax - Uxbridge 3. The Association of Municipalities of Ontario 4. Roger Anderson, Chair, Durham Regional Council 5. His Worship, Steven Parish, Mayor of the Town of Ajax 6. Area Chairs and Mayors of Municipalities in Ontario." (Receive for Information) 1-18 Tony Clement, Minister of Municipal Affairs and Housing, introducing to Council a new initiative designed to enhance local service delivery and strengthen government accountability to taxpayers. This new initiative is called the Municipal Performance Measurement Program. Starting with 2000 data, municipalities will begin to collect data that can be used to measure performances in nine core service areas, including waste management, roads and water services. Municipalities will then submit this data to the province through a revised financial information return, which will be available on the Internet. Municipalities will be required to report performance results to their taxpayers in 2001. The province will compile the data from all municipalities and produce a summary of results. This program will allow municipalities to compare their costs, both internally, year to year, and in relation to other jurisdictions. It can also become a forum for highlighting successes and for sharing a wealth of knowledge, recognizing that somewhere in Ontario a local government has found a more efficient, more effective way to deliver a similar service. (Receive for Information) 1-19 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated May 16 and July 4, 2000. (A copy of the minutes are attached to the Summary of Correspondence.) (Receive for Information) Summary of Correspondence - 6 - October 16, 2000 CORRESPONDENCE FOR DIRECTION D - 1 Barbara and Richard Howe, advising Council of their concerns regarding Report PD- 078 -00. Their immediate concern deals with the proposed construction of a bridge over Foster Creek to make a collector road joining Grady Drive to the subdivision. It was their understanding that the developer would rather not construct a bridge there. They strongly object to the bridge construction. It would cause denser traffic flow, spoil the natural environment of the creels area and the peaceful atmosphere which they now enjoy. When they built their home three years ago they chose this area as a quiet street for their retirement years. It distresses them to contemplate the results of a bridge on Grady Drive. (Motion to refer correspondence to the Director of Planning and Development) D - 2 Diane Akermann and Susan Loeb, requesting that a Traffic Study be conducted to determine if a crossing guard could be provided at the corner of Worthington Drive and Robert Adams Drive in Courtice. On June 5th a letter was sent to their homes by Dr. Emily Stowe Public School advising that busing would no longer be available to students living in the Robert Adams and Hemingway Drive area. Due to temporary safety concerns primarily due to heavy construction and some streets not being completed in the area, the Board decided to temporarily provide bus transportation to students. Once the construction had been completed, the Board advised that transportation would be discontinued at the end of the school year. They were advised that the walking distance for JK/K is 1.0 km and Grades 1 -8 is 1.6 km according to Board Policy. As a result, they now have a number of children walking to and from school from this area. With Robert Adams Drive becoming an increasingly busy street as the community continues to grow, they are concerned for the safety of their children and therefore request consideration be given to providing a crossing guard. (Motion to refer correspondence to the Director of Public Works for review and report) D - 3 Wendy Johansen, on behalf of the Durham Down Syndrome Association, requesting Council to proclaim November 1 - 7, 2000, as Durham Syndrome Awareness Week. This request will correspond with the National Down Syndrome Awareness Week which is being recognized by the federal government. Within the Durham Region we have many children and adults with Down Syndrome who make valuable contributions to our city and they would like to recognize, promote and celebrate their many contributions that enrich the lives of all citizens. (Motion to Proclaim) Summary of Correspondence - 7 - October 16, 2000 D - 4 P.M. Madill, Regional Clerk, Region of Durham, advising that Regional Council adopted the following resolution of the Finance and Administration Committee, on September 20, 2000: "a) THAT the Councils of the area municipalities be requested to hold their Inaugural Meetings following the municipal elections in November on or before December 5, 2000; b) THAT, subject to the area municipalities agreeing to hold their Inaugural Meetings on or before December 5, 2000, the Regional Solicitor be directed to prepare a by -law to provide for the Inaugural Meeting of Regional Council to be held on Wednesday, December 6, 2000 at 10:00 a.m. in the Council Chambers, Regional Headquarters Building, Whitby; C) THAT a Regional Council meeting be held on Wednesday, December 20, 2000 and that the newly elected Standing Committees meet on December 12, 13, 14 and 20, 2000, as outlined on the schedule attached to Report #2000 -A -56 of the Regional Clerk; d) THAT the meeting schedule, as attached to Report #2000 -A -36 of the Regional Clerk, for the next three year term of Regional Council be received; and e) THAT a copy of Report #2000 -A -56 of the Regional Clerk be forwarded to the area municipalities." (Motion to advise the Regional Cleric that the Municipality of Clarington will hold their inaugural meeting on Monday, December 4, 2000 at 7:00 p.m.) D - 5 Kristina McCann, Neighbourhood Watch Co- ordinator, Durham Regional Police Services, requesting Council to provide complimentary photocopying for non- profit organizations. Over the years, Ms. McCann has been approached by numerous groups of homeowners across Durham Region wishing to start a Neighbourhood Watch program to improve community safety. As this is a "Community" crime prevention program, it is agreed that homeowners pay a nominal fee for signs when staring this program to give the community a sense of ownership. Another fundamental part of the organization is to provide a regular newsletter to each neighbourhood watch member to inform them of incidents of crime in the area as well as crime prevention tips. She has been asked why money should be collected from community members to pay for photocopying when they were volunteering their time to help make their communities safer? The City of Pickering provides a limited number of complimentary printing services for outside organizations. Summary of Correspondence - 8 - October 16, 2000 Ms. McCann is requesting Council to advise if there is currently a similar policy in our municipality or if photocopying could be made available to these volunteers who continually strive to make their region a better place to live, work and play. (Motion to refer correspondence to the Municipal Cleric for review and report) D-6 Elinor Caplan, Minister of Citizenship and Immigration, requesting Council to become involved in Canada's Citizenship Week occurring from October 16 - 22, 2000. The theme for Canada's Citizenship Week 2000 is Canada: We All Belong! Ms. Caplan has provided activity guides that have been developed for teachers, youth groups and community leaders. It highlights the themes and values of Canadian citizenships and reinforces an important message for all Canadians. She is encouraging all municipalities to hold a community Reaffirmation Ceremony in honour of the week, where all Canadians, both new and old, can join together in reaffirming their commitment to Canada. (Motion to Proclaim) D - 7 P.M. Madill, Regional Clerk, Region of Durham, advising that Regional Council adopted the following resolution of the Health and Society Services Committee on September 20, 2000: "a) THAT Bill S -20 - an Act to enable and assist the Canadian tobacco industry in attaining its objective of preventing the use of tobacco products by young persons in Canada, be endorsed and Durham Region's M.P.'s be so advised and their endorsement encouraged; b) THAT a similar endorsement and advocacy regarding the Region's M.P.'s be requested from local area municipalities, hospitals, Durham Access to Care and the Durham, Haliburton, Kawartha and Pine Ridge District Health Council; C) THAT a similar endorsement be requested from the Association of Local Public Health Agencies (a1PHa) and the Association of Municipalities of Ontario (AMO); and d) THAT the Board of Health for the City of Toronto Health Unit and Toronto City Council be advised of this action." (Motion for Direction) D - 8 William Roberts, CAO /Clerk, The Corporation of the Town of Hanover, advising Council that the Town of Hanover on September 18, 2000, passed the following resolution: "WHEREAS Volunteer Firefighters provide a valuable serve to municipalities throughout Canada; Summary of Correspondence - 9 - October 16, 2000 AND WHEREAS the Town of Hanover supports and recognizes the efforts of its' Volunteer Firefighters; AND WHEREAS the 75th convention of the Royal Philatelic Society of Canada will be held in Hanover in 2003; AND WHEREAS the Saugeen Stamp Club wishes to have a stamp issued by Canada post honouring the Volunteer Firefighters; BE IT RESOLVED THAT the Council of the Town of Hanover endorses the request from the Saugeen Stamp Club to have a stamp issued by Canada Post honouring Volunteer Firefighters; AND THAT this resolution be forwarded to all municipalities in Ontario, The Honourable Alfenso Gagliano, Minister responsible for Canada Post, local MP, MPP, the Association of Municipalities of Ontario, the Federation of Canadian Municipalities, the Canadian Fire Chiefs Association, the Ontario Fire Chief's Association and the Ontario Fire Marshal for their support." (Motion for Direction) D-9 Leonard Mason, Ontario Public Service Employees Union, requesting support from the Council of the Municipality of Clarington regarding privatization of Ontario's Correctional Services. The Ontario government has announced that private /public partnerships are being investigated for Correctional Services. The super jail in Penetanguishine and five "Phase 1 Young Offenders Facilities" have been specifically targeted for privatization. With this action and the government's stated intentions, Mr. Mason believes that there is a very good change that all of Ontario's Correctional Services will be privatized. OPSEU is supporting Midland and Penetanguishine Town Councils, who have called on all Ontario Municipalities to oppose private prisons and support professional, publicly -run correctional services. He is requesting that Council endorse the resolution of the Town of Penetanguishine in this regarding. (A copy of the correspondence is attached to the Summary of Correspondence.) (Motion for Direction) D - 10 Florence and John Larkin, advising Council that on August 16, 2000, they made a structural alteration to the north side of their backyard fence, because of the damage and continuous mistreatment incurred by the ongoing construction of a pool at 39 Mull Crescent. The pool construction commenced on July 28, 2000. On September 1, 2000, they were advised by Rick Pigeon, Chief Building Official, that the Building Department had issued a permit on May 29, 2000, to the residents of 39 Mull Crescent for a pool installation with the assumption that the fence on the north side of their backyard was co- owned; which was incorrect, it is not co -owned and that they should not have made changes to the fence. Summary of Correspondence -10- October 16, 2000 The Larkins advised Mr. Pigeon that the Building Department had no right to issue a permit for a fence based on their property, especially without their knowledge or consent. The Larkins concern is that the Building Department issued this permit, as Steve Volks, Director of Public Works/Building Department and Rick Pigeon both advised, based on the assumption that the fence was co- owned and that is not the case. They are now being told that this situation is their problem, not a Municipality issue and that they have to make all arrangements, sign an agreement and fix the fence for a pool. This is not acceptable. This situation was caused by the lack of accountability and responsibility of the Building Department by not ensuring that all of the facts, details and plans were in order before issuing the permit to the residents of 39 Mull Crescent. (Motion for Direction) SUMMARY OF BY -LAWS OCTOBER 16, 2000 BY -LAWS 2000 -156 being a by -law to adopt Amendment No. 20 to the Clarington Official Plan (1319164 Ontario Limited) (tabled at the Council Meeting dated September 25, 2000) (Report PD- 087 -00) 2000 -157 being a by -law to amend 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (1319164 Ontario Limited) (tabled at the Council Meeting dated September 25, 2000) (Report PD- 087 -00) 2000 -168 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (Randy Henry) (Item #7 of Report #1) 2000 -169 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (Neale McLean) (Item #9 of Report #1) 2000 -170 being a by -law to adopt Amendment No. 21 to the Clarington Official Plan (Ontario Independent Crematoriums Limited) (Item #11 of Report #1) 2000 -171 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle (Ontario Independent Crematoriums Limited) (Item #11 of Report #1) 2000 -172 being a by -law to authorize the entering into a Lease Agreement with Goodyear Canada Inc., the owner of a parcel of land located in Part Lot 12, Concession 1, in the former Town of Bowmanville, now in the Municipality of Clarington (Report PD- 102 -00) 2000 -173 being a by -law to adopt Amendment No. 19 to the Clarington Official Plan (Item #14 of Report #1) 2000 -174 being a by -law to amend Tariff "A" to By -law 74 -72, a by -law for the establishing of rates and fares to be charged by the owners or drivers of taxicabs or other vehicles used for hire, and to repeal By -law 91 -8 (Item #17 of Report #1) 2000 -175 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle, now the Municipality of Clarington (Durham Capital Management) (Item #15 of Report #1) SUMMARY OF BY -LAWS - 2 - OCTOBER 16, 2000 2000 -176 being a by -law to .authorize an agreement between The Corporation of the Municipality of Clarington and the Kendal Community Centre (Item #24 of Report #1) 2000 -177 being a by -law to amend By -law 96 -56, a by -law establishing a Reserve Fund for the Clarington Older Adults Centre (Item #30 of Report #1) 2000 -178 being a by -law to amend By -law 91 -58, as amended, being a By -law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington (Item #33 of Report #1) 2000 -179 being a by -law to amend By -law 91 -58, as amended, being a By -law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington (Item #34 of Report #1) 2000 -180 being a by -law to provide for the Municipality of Clarington's Tax Rebate Program for Newly Constructed Properties 2000 -181 being a by -law to authorize the use of the unopened road allowances shown on the Map attached as Schedule A by the Oak Ridges Trail Association, Clarington Chapter (Addendum to Report WD- 25 -00) (Unfinished Business) 2000 -182 being a by -law to declare the Municipality's interest in the lands comprising the portion of Church Street (not opened) which is part of Part 14 on Part 40R -14915 in the former Village of Newcastle surplus under Section 193 of the Municipal Act 2000 -183 being a by -law to authorize the execution by the Mayor and Clerk of a Land Exchange Agreement between the Municipality of Clarington and 1138337 Ontario Inc. (Item #32 of Report #1) 2000 -184 being a by -law to authorize the execution of a Contract Agreement between the Corporation of the Municipality of Clarington and GeoSolutions Consulting Inc. 2000 -185 being a by -law to authorize a contract between the Corporation of the Municipality of Clarington and Gerr Construction, Bowmanville, Ontario, to enter into an agreement for the Elevator Installation at the Clarington Beech Centre (Item #28 of Report #1) 2000 -186 being a by -law to authorize the execution of contracts and agreements of a general operating nature, below an annual or one time value of $50,000.00 SUMMARY OF BY -LAWS - 3 - OCTOBER 16, 2000 2000 -187 being a by -law to authorize the execution of an amendment to the Lease Agreement between the Corporation of the Municipality of Clarington, Syvan Developments Ltd., and Dr. Robin Jeffrey in respect of premises situated at 168 Church Street, Bowmanville, Ontario 2000 -188 being a by -law to declare the lands more particularly described as a portion of Block 93, IOM -830, Part Lot 10, Concession 2, former Town of Bowmanville, to be surplus (Neale McLean) (Item #9 of Report #1) 2000 -189 being a by -law to authorize the sale and transfer to Daniel Neale McLean a portion of Block 93, Plan IOM -830, Part Lot 10, Concession 2, former Town of Bowmanville, in exchange for the acquisition of certain lands owned by Daniel Neale McLean, including a temporary easement (Neale McLean) (Item #9 of Report #1) 2000 -190 being a by -law to authorize the execution of a legal agreement between Canada, The Corporation of the Municipality of Clarington, the Township of Hope and the Town of Port Hope respecting the long term management of low level radioactive waste (Report ADMIN- 23 -00) 2000 -191 being a by -law to stop up and close as a public highway the portion of Old Kingston Road comprising of Part 1 of Reference Plan 40R -20033 2000 -192 being a by -law to declare Part 1 on Plan 40R- to be surplus (a portion of the road allowance between Concessions 1 and 2, in Lot 1, former Clarke Township) 2000 -193 being a by -law to stop up and close and authorize the conveyance of Part 1 on Reference Plan 40R- (a portion of the road allowance between Concession 1 and 2, in Lot 1, former Clarke Township) 2000 -194 being a by -law to stop up and close as a public highway Part 7 on Plan IOR -2532 (Hunt Street) 2000 -195 being a by -law to authorize the sale and transfer to the Regional Municipality of Durham of Part , on Plan 40R 2000 -196 being a by -law to authorize the sale and transfer to the Regional Municipality of Durham of a perpetual sanitary sewer easement in Parts 11 and 15, on Reference Plan 1OR2532 2000 -197 being a by -law to authorize the conveyance of Part on Plan to TSC Stores Limited SUMMARY OF BY -LAWS - 4, OCTOBER 16, 2000 2000 -198 being a by -law to authorize the acceptance of a transfer of Parts and on Reference Plan being certain lands in the Bowmanville Creek Valley MUNICIPALITY OF CLARINGTON COUNCIL MEETING OCTOBER 16, 2000 - 7:00 P.M. FILE THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Memorandum' FILE COPY To: Mayor Diane Hamre and Members of Council From: Stephen A. Vokes, Director of Public Works Date: October 12, 2000 Subject: HOME OWNER COMPLAINTS AT DUNBURY HOMES Councillors and the Building Division of Public Works have received complaints from the homeowners at the Clarenew Development Inc. subdivision in Newcastle that is presently being constructed by Dunbury Homes. I have been on the site with Rick Pigeon, Chief Building Official, to look at one home that had a basement problem. We had also heard that other homeowners had problems with their homes. We convened a meeting with interested homeowners on Friday, September 29`h at the Municipal Building to determine the extent of their concerns and to see whether their concerns could be solved. The meeting was chaired by myself and attended by Rick Pigeon, Chief Building Official and twelve residents from the subdivision. We also received two written complaints from homeowners that could not attend. The complaints are summarized into four categories. as follows: 1. Non code related items • Nail pops, holes and cracks in the drywall • Cracks in ceramic tiles • Imperfections on countertops and cupboards • Work that is in the contract that has not been completed. The Builder has indicated that he is presently trying to clean up these minor non -code related deficiencies and they will be corrected over an accepted length of time. 2. Traffic complaints and site conditions • The speed that homeowners and the contractor travel on this road • The amount of traffic from the school site and parking on the boulevard • Sub -trades parking in private driveways or blocking driveways when working on other home (A construction truck hit and damaged a homeowner's home, which has since been repaired.) • Garbage from the construction of the homes on lots that have not been completed and on their lots prior to sodding • Trees too close to an existing new home • Catch basin in front yard. The Public Works Department noted these complaints for future action, and it was agreed that these items were outside the purpose of the meeting (i.e. Building Code Infractions). 3. Building Code and repairs to the buildings • There were some concerns with the owners that an occupancy permit was granted prior to their home being completed • Cracked basement and the type of repair being done • Truss uplift and the method of repair • Front porches not completed prior to occupancy • Guard on porches that have to be extended to 42" high from 36" high • Thickness of concrete floor slab • Loose brick capping • Window wells. The Building Inspector and the Chief Building Official are presently going into the homes of the people that attended the meeting or gave us written complaints to determine if any of these items are Building Code related or if they are cosmetic in nature. If we find any Code -related items, we are requiring the builder to correct these items as soon as possible. 4. Customer Service • The homeowners were sometimes told to contact the trades (e.g. heating contractors or foundation waterproofing contractors), on their own instead of the builder calling them to arrange a repair • They had to call the builder a number of times in order for the repairs to be completed. We have indicated to Dunbury that complaints are coming in about the customer service in this subdivision. They indicated that a new service representative has been hired and the customer service should improve. The Chief Building Official and myself had a meeting on October 6, 2000, with the Executive Vice -President and the Site Superintendent of Dunbury Homes to relay our concerns and the homeowners' concerns on their subdivision. Dunbury agreed with our proposed actions and have listened to our observations and advice regarding their customer service. It was agreed that: i) The Building Division would continue to be involved on Building Code deficiencies which were still outstanding (1 basement leak, 1 truss uplift, 1 basement floor slab). The Builder will pay close attention to dirt on the roadway and clean the roads when needed, prior to resident and Municipal staff complaints, and not just on Fridays prior to weekends. The Municipality pointed out that our staff does not automatically require a road to be cleaned just because a resident complains. The Builder has a copy of Public Work's "Road Condition Policy". iii) Dunbury Homes will continue to contact their subtrades to arrange repairs. Some homeowners have been in direct contact with heating and foundation contractors, but not at the direction of the Builder. I trust this supplies Council with sufficient information regarding the existing Dunbury subdivision such that Council can make appropriate decisions on matters relating to other Dunbury interests in the Municipality. Stephen A. Vokes, P. Eng. Director of Public Works SAV/RP/jv cc: Franklin Wu, Chief Administrative Officer Patti Barrie, Clerk Rick Pigeon, Chief Building Official THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Memorandum To: Mayor Diane Hamre and Members of Council From: Date: Heather Jones, Confidential Secretary to the Clerk Subject: October 13, 2000 COUNCIL AGENDA — OCTOBER 16. 2000 At the Council meeting of September 25, 2000, the following resolution was passed: "THAT Report PD -087-00 be tabled to the next Council meeting schedule to be held October 16, 2000." Please note that Report PD -087-00 was inadvertently omitted from the Council Agenda. Attached is a revised copy of the Council Agenda page with the above noted report listed under Unfinished Business, Report PD -087-00 and a revised copy of the By-law Summary. I apologize for any inconvenience this may have caused. ei ther Jones, A. .C.T. Confidential Secretary to the Clerk cc: F. Wu, Chief Administrative Officer Department Heads IF MUNICIPALITYOF FILE COPY REVISED .Jarington ONTARIO DATE: OCTOBER 16, 2000 PLACE: COUNCIL CHAMBERS TIME: 7:00 P.M. PRAYERS ROLL CALL DISCLOSURES OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a meeting of Council held on September 25, 2000 PUBLIC MEETINGS A public meeting is being held for the purpose of: (a) pass a by-law to declare a portion of Elephant Hill Park, more particularly described as Part Block 93, Plan IOM -830 as shown as area A, to be surplus property of the Municipality; and (b) pass a by-law to permit the sale and transfer this portion of Elephant Hill Park to Daniel Neale McLean in exchange for a portion of Block 17 within proposed plan of subdivision 18T-92022, as shown as area B. Any person wishing to address his matter, may do so at this time. 2. A public meeting is being held for the purpose of: (a) pass a by-law to stop up and close a portion of Old Kingston Road being the intersection of Old Kingston Road and Prestonvale Road in Lot 33, Concession 2, in the former Township of Darlington now in the Municipality of Clarington, more particularly described as Part , Plan 40R- , and described as follows: Part of the road known as Old Kingston Road being the intersection of Old Kingston Road and Prestonvale Road in Concession 2, Lot 33, former Township of Darlington, Municipality of Clarington in the regional Municipality of Durham. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET • SOWMANVILLE • ONTARIO - L1C 3A6 • (905) 623-3379 • FAX 623-4169 WEBSITE: www.municipalily.claringlon.on.ca RECYCLED PAVER Council Agenda - 2 - October 16, 2000 Any person wishing to address his matter, may do so at this time. 3. A public meeting is being held for the purpose of: (a) pass a by-law to stop -up and close and authorize the conveyance of part of the unopened road allowance between Concessions 1 and 2 in Lot 1, in the former Township of Clarke, now in the Municipality of Clarington, more particularly described as Part , Plan 40R- , and described as follows: Part of the unopened road allowance between Concession 1 and 2, in Lot 1, former Township of Clarke, Municipality of Clarington in the Regional Municipality of Durham. Any person wishing to address his matter, may do so at this time. 4. A public meeting is being held for the purpose of: (a) pass a by-law to stop up and close and authorize the conveyance of part of the unopened road allowance known as Hunt Street in Part of Lot 11, Broken Front Concession, formerly the Town of Bowmanville, now in the Municipality of Clarington, more particularly described as Part , Plan 40R- , and described as follows: Part of the unopened road allowance known as Hunt Street in Part of Lot 11, Broken Front Concession, former Town of Bowmanville, Municipality of Clarington in the Regional Municipality of Durham. Any person wishing to address his matter, may do so at this time. 5. A public meeting is being held for the purpose of: (a) passing a by-law to declare the Municipality's interest in the portion of Church Street (unopened) shown as part of Part 14 on Plan 40R-14915 to be surplus; and to (b) passing a by-law to authorize the Mayor and Clerk on behalf of the Municipality to execute an agreement with 1138337 Ontario Inc. ("1138337") to sell the Municipality's interest in the part of Church Street (unopened) referred to in 1) by exchanging it for lands owned by 1138337, which comprise Gold Street (unopened) Silver Strcet (unopened), both as shown as part of Part 13 on Plan 40R-14915 and the realignment area of Mill Street shown as Parts 1, 2 and 3 on Plan IOR-2412 Any person wishing to address his matter, may do so at this time. Council Agenda - 3 - October 16, 2000 PRESENTATIONS Tom Flood and Terry Kelly, Co -Chairs, Ontario Summer Games Organizing Committee, c/o Town of Ajax, Recreation Services, 65 Hardwood Avenue, Ajax, LIS 21-19 - Ontario Summer Games 2000 Representatives of the Central Lake Ontario Conservation Authority, 100 Whiting Avenue, Oshawa, L1H 3T3 - Bowmanville/Soper Creek Watershed Aquatic Resources Management Plan Helen Schmid, 62 Church Street, Orono, LOB IMO, 2000 Heritage Community Recognition Program DELEGATIONS David Ashcroft, 63 Cedar Crescent Beach Road, Bowmanville, L1C 3K3 - Addendum No. 2 to Report PD -072-00 2. Christine Brown Reid, 49 West Beach Road, Bowmanville, LIC 3K3 - Addendum No. 2 to Report PD -072-00 Pat Pingle, 54 West Beach Road, Bowmanville, LIC 3K3 - Addendum No. 2 to Report PD -072-00 4. Susan Eibeck, 55 West Beach Road, Bowmanville, LIC 3K3 - Addendum No. 2 to Report PD -072-00 5. Mr, and Mrs. Crago, 255 Osbourne Road, Courtice, LIE 2R3 - Addendum No. 2 to Report PD -072-00 6. Joe Dasilza, 23 West Beach Road, Bowmanville, LIC 3K3 - Addendum No. 2 to Report PD -072-00 7. Linda McGregor, 40 Boulton Street, Newcastle, LIB 1L9 - Addendum No. 2 to Report PD -072-00 Julius DeRuyer, 227 Bridgeland Avenue, Toronto, M6A IY7 - Report PD -087-00 Harvey Thompson, 4720 Concession Road 6, R.R. #1, Newtonville, LOA 1JO - Report ADMIN -23-2000 10. Randy Henry, 2 Rothean Drive, Whitby, LIP 1L5 - Courtice Flea Market Council Agenda - 4 - October 16, 2000 11. Ron Hooper, Bowmanville Business Improvement Association, P.O. Box 365, Bowmanville, L1C 3L1 - BIA Update 12. Representative of the Orono Town Hall Board - Kitchen Expansion 13. Representative of the Kendal Community Association - Use of Kendal Public School 14. Vaden Earle, 1748 Baseline Road West, Unit 200-C, Courtice, LIE 2T1 - Land Development - Courtice (Wabokish) 15. Tony Collier, 85 Bridges Drive, Newcastle, LIB 1L9 - Construction of Home 16. Tracy Igragni, 31 Granville Crescent, Bowmanville, LIC 4L7 - Report CD --00 COMMUNICATIONS Receive for Information I - 1 P.M. Madill, Regional Clerk, Region of Durham - Economic Development and Tourism Department Summary of Activities for the period of January to June 2000 I - 2 Greater Toronto Services Board Highlights - International Fusion Energy Research Centre and "Smart Growth" Initiatives I - 3 Regional Councillor Larry O'Connor, Region of Durham - Durham Region's Children Charter I - 4 P.M. Madill, Regional Clerk, Region of Durham - By-law #53-2000 - Calculate the Cap and Clawback for 2000 I - 5 Johanne Curodeau, Manager, Ministerial Correspondence Unit, Department of Justice Canada - Young Offenders Act I - 6 Ontario Power Generation - Nuclear Report Card for All Sites I - 7 The Learning Partnership - Take Our Kids to Work I - 8 Steve Jacobs, URS Cole, Sherman - Highway 35 Improvements from Highway 115 northerly to Highway 7 (Lindsay) Preliminary Design/Class Environmental Assessment, Group `B' Project Council Agenda - 5 - October 16, 2000 I - 9 Joseph P. Dion, Director, Policy and Public Affairs, Federation of Canadian Municipalities - FCM National Board of Directors I - 10 Minutes of the Valleys 2000 (Bowmanville) Inc. dated September 12, 2000 I - 11 Minutes of the Local Architectural Conservation Advisory Committee dated September 19, 2000 I - 12 Ontario Power Generation, Nuclear Report Card for Darlington Nuclear Site for the month of August, 2000 1-13 Ramona Kaptyn, Executive Director, National Kids' Day/The Smile Trust - Annual National Kids' Day 1-14 Power Budd - Grandfathering of the Transfer Tax Exemption 1-15 Tony Clement, Minister, Ministry of Municipal Affairs and Housing -Ontario Learning Opportunities Calendar I - 16 David Anderson, Minister of the Environment - Bill C-33, The Species at Risk Act (SARA) 1-17 P.M. Madill, Regional Clerk, Region of Durham -Direct Democracy Through Municipal Referendums Act I - 18 Tony Clement, Minister of Municipal Affairs and Housing -Municipal Performance Measurement Program 1-19 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated May 16 and July 4, 2000 Receive for Direction D - 1 Barbara and Richard Howe - Report PD -078-00 D - 2 William Roberts, CAO/Clerk, The Corporation of The Town of Hanover - Volunteer Firefighters D - 3 Diane Akermann and Susan Loeb - Requesting a Traffic Study take place at Worthington and Robert Adams Drive, Courtice D - 4 P.M. Madill, Regional Clerk, Region of Durham - Tobacco Sales D - 5 P.M. Madill, Regional Clerk, Region of Durham - Inaugural Meetings Council Agenda - 6 - October 16, 2000 D - 6 Kristina McCann, Neighbourhood Watch Co-ordinator, Regional Police Services - Complimentary Photocoping D - 7 Leonard Mason, Ontario Public Service Employees Union - Privatization of Ontario's Correctional Services D - 8 Florence and John Larkin - Backyard Fence D-9 Elinor Caplan, Minister of Citizenship and Immigration -Canada's Citizenship Week D - 10 Wendy Johansen, on behalf of the Durham Down Syndrome Association - Durham Syndrome Awareness Week MOTION NOTICE OF MOTION REPORTS General Purpose and Administration Committee Report of October 2, 2000 2. Report PD -108-00 - Declaration of Surplus Lands and Acquisition of Lands for Elephant Hill Park Parking Area, Part Block 93, Block IOM -830 and Part Block 17, Proposed Plan of Subdivision 18T-92022, Part Lot 10, Concession 2, Former Town of Bowmanville 3. Report CD -54-00 - Survey 2000 4. Report CD --00 - Vicious Dog Declaration Report FD -15-00 - Part -Time Firefighter Complement 6. Report FD -17-00 - Monthly Fire Report - September, 2000 Report FD -18-00 - JEPP Funding - Ganaraska Forest Fire Protection Report TR -72-00 - Quotation Q2000-7, Printing Requirements Report TR -73-00 - Execution of Contracts 10. Rep -)rt TR -74-00 - Property Matter (to be distributed under separate cover) 11. Report ADMIN -23-00 - Principles of Understanding - Port Granby Low level Radioactive Waste Management Site Council Agenda - 7 - October 16, 2000 UNFINISHED BUSINESS Addendum No. 2 to Report PD -072-00 - Land Acquisition Strategy Waterfront Public Information Meeting 2. Addendum to Report WD -25-00 - Proposal to Close and Convey the Unopened Road Allowance (Hunt Street) to TSC Stores Limited, Part of Lot 11, Broken Front Concession, former Town of Bowmanville Easement to the Regional Municipality of Durham (to be distributed under separate cover) 3. Official Plan Amendment, Rezoning and Site Plan Applications - 1319164 Ontario Limited, Part Lots 26 and 27, Concession 1, former Village of Newcastle (tabled at the Council Meeting dated September 25, 2000) BY-LAWS OTHER BUSINESS BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT SUMMARY OF BY-LAWS OCTOBER 16, 2000 BY-LAWS FILE COPY 2000-156 being a by-law to adopt Amendment No. 20 to the Clarington Official Plan (1319164 Ontario Limited) (tabled at the Council Meeting dated September 25, 2000) (Report PD -087-00) 2000-157 being a by-law to amend 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (1319164 Ontario Limited) (tabled at the Council Meeting dated September 25, 2000) (Report PD -087-00) 2000-168 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Randy Henry) (Item #7 of Report #1) 2000-169 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Neale McLean) (Item #9 of Report #1) 2000-170 being a by-law to adopt Amendment No. 21 to the Clarington Official Plan (Ontario Independent Crematoriums Limited) (Item #11 of Report#1) 2000-171 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Ontario Independent Crematoriums Limited) (Item #11 of Report #1) 2000-172 being a by-law to authorize the entering into a Lease Agreement with Goodyear Canada Inc., the owner of a parcel of land located in Part Lot 12, Concession 1, in the former Town of Bowmanville, now in the Municipality of Clarington (Report PD -102-00) 2000-173 being a by-law to adopt Amendment No. 19 to the Clarington Official Plan (Item #14 of Report #1) 2000-174 being a by-law to amend Tariff "A" to By-law 74-72, a by-law for the establishing of rates and fares to be charged by the owners or drivers of taxicabs or other vehicles used for hire, and to repeal By-law 91-8 (Item #17 of Report #1) 2000-175 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle, now the Municipality of Clarington (Durham Capital Management) (Item #15 of Report #1) SUMMARY OF BY-LAWS .2- OCTOBER 16, 2000 2000-176 being a by-law to authorize an agreement between The Corporation of the Municipality of Clarington and the Kendal Community Centre (Item #24 of Report #1) 2000-177 being a by-law to amend By-law 96-56, a by-law establishing a Reserve Fund for the Clarington Older Adults Centre (Item #30 of Report #1) 2000-178 being a by-law to amend By-law 91-58, as amended, being a By-law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington (Item #33 of Report #1) 2000-179 being a by-law to amend By-law 91-58, as amended, being a By-law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington (Item #34 of Report #1) 2000-180 being a by-law to provide for the Municipality of Clarington's Tax Rebate Program for Newly Constructed Properties 2000-181 being a by-law to authorize the use of the unopened road allowances shown on the Map attached as Schedule A by the Oak Ridges Trail Association, Clarington Chapter (Addendum to Report WD -25-00) (Unfinished Business) 2000-182 being a by-law to declare the Municipality's interest in the lands comprising the portion of Church Street (not opened) which is part of Part 14 on Part 40R-14915 in the former Village of Newcastle surplus under Section 193 of the Municipal Act 2000-183 being a by-law to authorize the execution by the Mayor and Clerk of a Land Exchange Agreement between the Municipality of Clarington and 1138337 Ontario Inc. (Item #32 of Report #1) 2000-184 being a by-law to authorize the execution of a Contract Agreement between the Corporation of the Municipality of Clarington and GeoSolutions Consulting Inc. 2000-185 being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Gerr Construction, Bowmanville, Ontario, to enter into an agreement for the Elevator Installation at the Clarington Beech Centre (Item #28 of Report #1) 2000-186 being a by-law to authorize the execution of contracts and agreements of a general operating nature, below an annual or one time value of $50,000.00 SUMMARY OF BY-LAWS .3. OCTOBER 16, 2000 2000-187 being a by-law to authorize the execution of an amendment to the Lease Agreement between the Corporation of the Municipality of Clarington, Syvan Developments Ltd., and Dr. Robin Jeffrey in respect of premises situated at 168 Church Street, Bowmanville, Ontario 2000-188 being a by-law to declare the lands more particularly described as a portion of Block 93, IOM -830, Part Lot 10, Concession 2, former Town of Bowmanville, to be surplus (Neale McLean) (Item #9 of Report #1) 2000-189 being a by-law to authorize the sale and transfer to Daniel Neale McLean a portion of Block 93, Plan 1OM-830, Part Lot 10, Concession 2, former Town of Bowmanville, in exchange for the acquisition of certain lands owned by Daniel Neale McLean, including a temporary easement (Neale McLean) (Item #9 of Report #1) 2000-190 being a by-law to authorize the execution of a legal agreement between Canada, The Corporation of the Municipality of Clarington, the Township of Hope and the Town of Port Hope respecting the long term management of low level radioactive waste (Report ADMIN -23-00) 2000-191 being a by-law to stop up and close as a public highway the portion of Old Kingston Road comprising of Part 1 of Reference Plan 40R-20033 2000-192 being a by-law to declare Part 1 on Plan 40R- to be surplus (a portion of the road allowance between Concessions 1 and 2, in Lot 1, former Clarke Township) 2000-193 being a by-law to stop up and close and authorize the conveyance of Part 1 on Reference Plan 40R- (a portion of the road allowance between Concession 1 and 2, in Lot 1, former Clarke Township) 2000-194 being a by-law to stop up and close as a public highway Part 7 on Plan IOR-2532 (Hunt Street) 2000-195 being a by-law to authorize the sale and transfer to the Regional Municipality of Durham of Part , on Plan 40R 2000-196 being a by-law to authorize the sale and transfer to the Regional Municipality of Durham of a perpetual sanitary sewer easement in Parts 11 and 15, on Reference Plan IOR2532 2000-197 being a by-law to authorize the conveyance of Part on Plan to TSC Stores Limited SUMMARY OF BY-LAWS - 4 - OCTOBER 16, 2000 2000-198 being a by-law to authorize the acceptance of a transfer of Parts and on Reference Plan being certain lands in the Bowmanville Creek Valley Council Agenda - 3 - October 16, 2000 PRESENTATIONS Tom Flood and Terry Kelly, Co -Chairs, Ontario Summer Games Organizing Committee, C/o Town of Ajax, Recreation Services, 65 Hardwood Avenue, Ajax, LIS 21-19 - Ontario Summer Games 2000 Representatives of the Central Lake Ontario Conservation Authority, 100 Whiting Avenue, Oshawa, L1H 3T3 - Bowmanville/Soper Creek Watershed Aquatic Resources Management Plan Helen Schmid, 62 Church Street, Orono, LOB IMO, 2000 Heritage Community Recognition Program DELEGATIONS David Ashcroft, 63 Cedar Crest Beach Road, Bowmanville, LIC 3K3 - Addendum No. 2 to Report PD -072-00 2. Christine Brown Reid, 49 West Beach Road, Bowmanville, LIC 3K3 - Addendum No. 2 to Report PD -072-00 3. Pat Pingle, 54 West Beach Road, Bowmanville, LIC 3K3 - Addendum No. 2 to Report PD -072-00 4. Susan Eilbeck, 55 West Beach Road, Bowmanville, LIC 3K3 - Addendum No. 2 to Report PD -072-00 Mr. and Mrs. Crago, 255 Osboume Road, Courtice, LIE 2R3 - Addendum No. 2 to Report PD -072-00 6. Joe Dasilza, 23 West Beach Road, Bowmanville, LIC 3K3 - Addendum No. 2 to Report PD -072-00 Lynda MacGregor, 40 Boulton Street, Newcastle, LIB IL9 - Addendum No. 2 to Report PD -072-00 Julius DeRuyter, 227 Bridgeland Avenue, Toronto, M6A IY7 - Report PD -087-00 9. Harvey Thompson, 4720 Concession Road 6, R.R. #1, Newtonville, LOA 1JO - Report ADMIN -23-2000 10. Randy Henry, 2 Rothean Drive, Whitby, LIP 1L5 - Courtice Flea Market Council Agenda M October 16, 2000 11. Ron Hooper, Bowmanville Business Improvement Association, P.O. Box 365, Bowmanville, LIC 3L1 - Downtown Parking Lot 12. Representative of the Orono Town Hall Board - Kitchen Expansion 13. Representative of the Kendal Community Association - Use of Kendal Public School 14. Vaden Earle, 1748 Baseline Road West, Unit 200-C, Courtice, LIE 2T1 - Land Development - Courtice (Wabokish) 15. Tony Collier, 85 Bridges Drive, Newcastle, LIB 1L9 - Construction of Home 16. Tracy Ianagni, 31 Granville Crescent, Bowmanville, L1C 4L7 - Report CD -55-00 COMMUNICATIONS Receive for Information I - 1 P.M. Madill, Regional Clerk, Region of Durham - Economic Development and Tourism Department Summary of Activities for the period of January to June 2000 I - 2 Greater Toronto Services Board - GTSB Highlights I - 3 Regional Councillor Larry O'Connor, Region of Durham - Durham Region's Children Charter I - 4 P.M. Madill, Regional Clerk, Region of Durham - By-law #53-2000 - Calculate the Cap and Clawback for 2000 I - 5 Johanne Curodeau, Manager, Ministerial Correspondence Unit, Department of Justice Canada - Young Offenders Act I - 6 Ontario Power Generation - Nuclear Report Card for All Sites I - 7 The Learning Partnership - Take Our Kids to Work I - 8 Steve Jacobs, URS Cole, Sherman - Highway 35 Improvements from Highway 115 northerly to Highway 7 (Lindsay) Preliminary Design/Class Environmental Assessment, Group 'B' Project MUNICIPALITY OF -C- larington ONTARIO DATE: OCTOBER 16, 2000 PLACE: COUNCIL CHAMBERS TIME: 7:00 P.M. PRAYERS ROLL CALL DISCLOSURES OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a meeting of Council held on September 25, 2000 PUBLIC MEETINGS A public meeting is being held for the purpose of: (a) passing a by-law to declare a portion of Elephant Hill Park, more particularly described as Part Block 93, Plan IOM -830, to be surplus property of the Municipality; and (b) passing a by-law to permit the sale and transfer of this portion of Elephant Hill Park to Daniel Neale McLean in exchange for a portion of Block 17 Within proposed plan of subdivision 18T-92022 Any person wishing to address this matter, may do so at this time. 2. A public meeting is being held for the purpose of passing a by-law to stop up and close a portion of Old Kingston Road being the intersection of Old Kingston Road and Prestonvale Road in Lot 33, Concession 2, in the former Township of Darlington now in the Municipality of Clarington, more particularly described as Part 1, Plan 4011-20033, and described as follows: Part of the road known as Old Kingston Road being the intersection of Old Kingston Road and Prestonvale Road in Concession 2, Lot 33, former Township of Darlington, Municipality of Clarington in the Regional Municipality of Durham. Any person wishing to address this matter, may do so at this time. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET • BOWMANVILLE • ONTARIO • LIC 3A6 • (905)623-3319 • FAX 623-4169 WEBSITE: www.muniupallly.claringlon.on.ca necrc¢o.uen r' Council Agenda - 2 - October 16, 2000 3. A public meeting is being held for the purpose of passing a by-law to stop-tzp and close and authorize the conveyance of part of the unopened road allowance between Concessions 1 and 2 in Lot 1, in the former Township of Clarke, now, in the Municipality of Clarington described as follows: Part of the unopened road allowance between Concessions i and 2, is n Lot 1, former Township of Clarke, Municipality of Clarington in the Regional Municipality of Durham. Any person wishing to address this matter, may do so at this time. i 4. A public meeting is being held for the purpose of passing a by-law to stop up and close and authorize the conveyance of part of the unopened road allowance known as Hunt Street in Part of Lot 11, Broken Front Concession, formerly the Town of Bowmanville, now in the Municipality of Clarington described as follows: Part of the unopened road allowance known as Hunt Street in Part of Lot 11, Broken Front Concession, former Town of Bowmanville, Municipality of Clarington in the Regional Municipality of Durham. Any person wishing to address this matter, may do so at this time. 5. A public meeting is being held for the purpose of: (a) passing a by-law to declare the Municipality's interest in the portion of . Church Street (unopened) shown as part of Part 14 on Plan 40R-14915 to be surplus; and to (b) passing a by-law to authorize the Mayor and Clerk on behalf of the Municipality to execute an agreement with 1138337 Ontario Inc. ("1138337") to sell the Municipality's interest in the part of Church Street (unopened) referred to in (a) by exchanging it for lands owned by 1138337, which comprise Gold Street (unopened), Silver Street (unopened), both as shown as part of Part 13 on Plan 40R-14915 and the realignment area of Mill Street shown as Parts 1, 2 and 3 on Plan IOR-2412 Any person wishing to address this matter, may do so at this time. Council Agenda - 5 - October 16, 2000 I - 9 Joseph P. Dion, Director, Policy and Public Affairs, Federation of Canadian Municipalities - FCM National Board of Directors 1-10 Minutes of the Valleys 2000 (Bowmanville) Inc. dated September 12, 2000 I - 11 Minutes of the Local Architectural Conservation Advisory Committee dated September 19, 2000 1-12 Ontario Power Generation, Nuclear Report Card for Darlington Nuclear Site for the month of August, 2000 1-13 Ramona Kaptyn, Executive Director, National Kids' Day/The Smile Trust - Annual National Kids' Day 1-14 Power Budd - Grandfathering of the Transfer Tax Exemption 1- 15 Tony Clement, Minister, Ministry of Municipal Affairs and Housing - Ontario Learning Opportunities Calendar 1-16 David Anderson, Minister of the Environment - Bill C-33, The Species at Risk Act (SARA) 1-17 P.M. Madill, Regional Clerk, Region of Durham - Direct Democracy Through Municipal Referendums Act I - 18 Tony Clement, Minister of Municipal Affairs and Housing - Municipal Performance Measurement Program 1-19 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated May 16 and July 4, 2000 Receive for Direction D - I Barbara and Richard Howe - Report PD -078-00 D-2 Diane Akermann and Susan Loeb - Requesting a Traffic Study take place at Worthington and Robert Adams Drive, Courtice D-3 Wendy Johansen, on behalf of the Durham Down Syndrome Association - Down Syndrome Awareness Week D-4 P.M. Madill, Regional Clerk, Region of Durham - Inaugural Meetings Council Agenda - 6 - October 16, 20001 D - 5 Kristina McCann, Neighbourhood Watch Co-ordinator, Regional Police Services - Complimentary Photocoping D-6 Elinor Caplan, Minister of Citizenship and Immigration -Canada's Citizen Ship Week D-7 P.M. Madill, Regional Clerk, Region of Durham - Tobacco Sales D - 8 William Roberts, CAO/Clerk, The Corporation of The Town of Hanover - Volunteer Firefighters D-9 Leonard Mason, Ontario Public Service Employees Union - Privatization of Ontario's Correctional Services D -10 Florence and John Larkin - Backyard Fence MOTION NOTICE OF MOTION REPORTS 1. General Purpose and Administration Committee Report of October 2, 2000 2. Report PD -108-00 - Declaration of Surplus Lands and Acquisition of Lands for Elephant Hill Park Parking Area, Part Block 93, Block IOM -830 and Part Block 17, Proposed Plan of Subdivision 18T-92022, Part Lot 10, Concession 2, Former Town of Bowmanville 3. Report CD -54-00 - Survey 2000 4. Report CD -55-00 - Vicious Dog Declaration 5. Report FD -15-00 - Part -Time Firefighter Complement 6. Report FD -16-00 - Fire Risk Assessment 7. Report FD -17-00 - Monthly Fire Report - September, 2000 8. Report FD -18-00 - JEPP Funding - Ganaraska Forest Fire Protection 9. Report TR -72-00 - Quotation Q2000-7, Printing Requirements Council Agenda - 7 - October 16, 2000 10. Report TR -73-00 - Execution of Contracts 11. Report TR -74-00 - Property Matter (to be distributed under separate cover) 12. Report ADMIN -23-00 - Principles of Understanding - Port Granby Low Level Radioactive Waste Management Site UNFINISHED BUSINESS Addendum No. 2 to Report PD -072-00 - Land Acquisition Strategy Waterfront Public Information Meeting 2. Addendum to Report WD -25-00 - Proposal to Close and Convey the Unopened Road Allowance (Hunt Street) to TSC Stores Limited, Part of Lot 11, Broken Front Concession, former Town of Bowmanville Easement to the Regional Municipality of Durham (to be distributed under separate cover) BY-LAWS OTHER BUSINESS BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT Council Minutes MUNICIPALITY OF CLARINGTON Minutes of a regular meeting of Council held on Monday, September 25, 2000, at 7:00 p.m., in the Council Chambers PRAYER Councillor Schell led the meeting in prayer. ROLL CALL Present Were: Mayor D. Harare Councillor J. Mutton Councillor M. Novak Councillor J. Rowe Councillor J. Schell Councillor C. Trim Councillor T. Young Also Present: Chief Administrative Officer, F. Wu Director, Community Services, J. Caruana Director, Planning and Development, D. Crome Solicitor, D. Hefferon Treasurer, M. Marano Director, Public Works, S. Vokes Deputy Fire Chief, G. Weir Confidential Secretary to the Clerk, H. Jones Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST September 25, 2000 Councillor Schell indicated that he would be stating a pecuniary interest with respect to Reports 93. #4, and #5, and By-laws 2000-122 to 2000-132, inclusive. Councillor Novak indicated that she would be stating a pecuniary interest with respect to Item #7 of Report #l. Councillor Young indicated that he would be stating a pecuniary interest with respect to delegation of David Clemenhage and Correspondence D - Q. Councillor Trim indicated that he would be stating a pecuniary interest with respect to Correspondence Item I - 6. Council Minutes 2- September 25. 2000 MINUTES OF PREVIOUS MEETING PRESENTATIONS Resolution #C-491-00 Moved by Councillor Trim, seconded by Councillor Novak THAT the minutes of a regular meeting of Council held on September 11. 2000, be approved. "CARRIED" Alan Tonks. Chairman and Lynn Morrow. Executive Director. Greater Toronto Services Board, 1000 Murray Ross Parkway, Toronto. M3J 2P3, made a presentation on the GTA Countryside Strategy draft strategic directions. The presentation highlighted: • Intrinsic value of countryside • Impacts of GTA growth - 7.5 million by 2031 • Long -tern viability • Look GTA wide and beyond 2001 • Long term vision • Purpose • What is the GTA countryside • What is the countryside strategy • Implications beyond 2021 • Where do we go from here • Is this our vision for the countryside • Are we prepared to act • Are these our goals • Community consultation A questionnaire was made available for members of the public to comElete and return to the municipality. Mayor Harare presented to the Newcastle & District Historical Soc,cty, a 1888 Collectors Roll for the Village of Newcastle. Ms. Gertrude Bean is the; owner of a 1988 Collectors Roll that has been passed down from generation to generation in her family. On the back cover the document was signed by the Treasurer in 1888 as a certified true copy of the :011. An agreement has been executed between the Newcastle & District Historical Society and the Municipality of Clarington stating that. , hould the Society ever cease to exist, the collector's roll be returned to the Municipality. Council Minutes September 25. 2000 3 DELEGATIONS The Newcastle & District Historical Society will have the collectors roll on display for anyone who is interested in viewing this document. Councillor Young stated a pecuniary interested with respect to the delegation of David Climenhage; vacated his chair and refrained from discussion on this subject matter. Councillor Young's family owns the property on which the Greater Canadian Town Band Festival was held last year. David Climenhage, R.R. #2. Orono. LOB 1 MO, requested Council's financial support to save the Greater Toronto Town Band Festival. Mr. Climenhage stated that over 90 volunteers came out to help at the festival. Last year's festival was highlighted on Canada AM, in the Toronto Star, Global Mail and advertised on six radio stations around Ontario. People came from great distances to attend this festival and it has great potential to be a tourist attraction to the municipality. The cost to hold this festival last year was $90,000. They are currently in debt of $17,000. Mr. Climenhage requested that Council help cover their debt with the issuance of an interest-free loan so they may continue to hold this festival in years to come. Mr. Climenhage is confident that they will be able to pay back the loan by next year's festival. Frank Harris, 3403 Liberty Street North. R.R. 95, Bowmanville. LIC 3K6, addressed Council pertaining to a Property Standards Order which was issued for the property located at 50 Martin Road, Bowmanville. In January of this year, Mr. Harris received a letter from the By-law Department to remove trees on his property. Mr. Harris notified the Bv- law Department that the trees were removed by a contractor. Mr. Harris received another letter from the By-law Department to remove large, over hanging branches from his trees located on his property. He contracted out again to remove the large branches of the trees and has spent over $1,000 to complete this work. Once again, lie has received a third letter to have the trees completed removed from his property. Mr. Harris has appealed this Order to the Superior Court of Justice. He is requesting financial assistance from Council should the trees need to be removed. Diana Eastwood, 132 Church Street, Bowmanville. L1C IPS. introduced David Smith, Youth Coordinator, Firehouse Youth Centre v ho gave a brief overview to Council. Mr. Smith stated that a more detailed report will be forwarded to the General Purpose and Administration Committee by the Community Services Department on October 2. 2000. He advised that the Firehouse Youth Centre will be holding a fundraiser dinner and dance on October 21. 2000, at the Garnet B. Rickard Recreation Complex. Mr. Smith thanked Mayor and Council for their support. Council Minutes - 4 - September 25, 2000 DELEGATIONS Lynda Harlos, 97 Centerfield Drive, Courtice. LIE 1L5. addressed Council on behalf of her husband and herself to help save their heritage home. After three years of speaking to municipal staff and looking for land on which to move their heritage house to, they have found a location to relocate their home. Mrs. Harlos is requesting that land severance policies be amended to allow for the preservation of heritage buildings. Representatives of the Kendal Community Association advised that they would not be in attendance at this meeting. I Doug Ferguson. R.R. #2, Orono, LOB 1 M0, addressed Council regarding the "no trespassing" signs located on the Oak Ridges Trail. Mr. Ferguson has sighted "no trespassing" signs in the middle of the Oak Ridges Trail and questioned who is responsible for the removal of these signs. Murray Yeo, 6207 Middle Road, Bowmanville, LIC 3K2, advised Council that he owns a piece of property adjacent to the Oak Ridges Trail and is very favourable of the trail. He enjoys walking, hiking, cross- country skiing on the trails and believes that things have changed due to growth of the municipality. Residents do not enjoy people walking on their property, however the road allowances should be available for all to enjoy. Mr. Yeo volunteered his time to help maintain the trail. Roy Forrester, P.O. Box 97, Orono, LOB 1 MO indicated that on September 21, 2000, the Ganaraska Region Conservation Authority gave approval for the Oak Ridges Trail to pass through the Ganaraska Forest. Mr. Forrester thanked Council for their approval of the recommendations contained in Report WD -32-00 at the Committee level and encouraged Council to give final approval to those recommendations tonight. Mr. D. Gould, 904 Mosport Road, Or<mo, LOB I M0, addressed Council with respect to the Oak Ridges Trail. Mr. Gould believes that if an unopened road allowance is opened for the Oak Ridges Trail, the Trail Association should be responsibl - ter any damages, liability or trespassing on these unopened road allowances. He is concerned that the trail will provide a way to gain access to Mosport. Mrs. Gould spoke on behalf of Beat Niklaus. 55 Metcalf Street, Newcastle, LIB 1 L9, the oworr of property abutting Mosport Park. Mr. Niklaus did not receive notification of the report being presented to Committee and states that the concems of the residents have not been addressed. Council Minutes - 5 - September 25, 2000 DELEGATIONS Fran Harvie, 8801 Mosport Road. Orono. LOB 1 M0. addressed Council regarding the Oak Ridges Trail. She questioned why individuals who have submitted letters to the municipality have not been included as interested parties in Addendum to Report WD -32-00. She submitted a letter from Caterina Gucciardi, Solicitor, which states that the forced road referred to in Section 3.0 of the report does, in fact, belong to Mrs. Wilson, not the municipality. If the trail is located over Mrs. Wilson's property, they will be holding the municipality and ORTA responsible. Donald Sutherland, Ontario Ministry of Natural Resources. 300 Water Street, Peterborough, K9J 8M5, advised prior to the meeting he would not be in attendance. Donna Millingen. Broker, Insurance Solutions Plus. 1370 Don Mills Road. Toronto. M3B 3N7, voiced concerns pertaining to Fran Harvie's property and where the trail would be placed. Ms. Millingen has reviewed paperwork on the Oak Ridges Trail and commented on specific topics, for example, washroom facilities placed at different locations which would not be possible due to the slope of Ms. Harvie's property. She also discussed the garbage and environmental pollution which would be caused if people using the trail did not carry their garbage out with them. Ms. Millingen also discussed "turn back" sections along the trail if someone where not able to complete the trail due to illness. The shortcut to a main road happens to be right across Ms. Harvie's property. Ms. Millingen stated that the liability coverage of $2 million is not enough for the amount of land this trail covers. She requested that the propertv owners be listed as additionally covered under the liability insurance. %ls. iklillingen has additional concerns regarding Ms. Harvie's property which has a pond located close to the road allowance. Ann Guiot, Skelton, Brumwe!I and Associates. 151 Ferris Lane. Barrie, L4M 6C 1, advised prior to the meeting that she would not be in attendance. Carl Shenk, 190 Church Street. Bowmanville, LIC 3A6, addressed Council in support of the proposed route for the Oak Ridges Trail. The tremendous population and development pressures being experienced throughout the GTA and here in Clarington, make it imperative to allocate, safeguard and promote an expansion of the opportunities that exist for public participation in healthful and stress -relieving outdoor activities within our municipality. Council Minutes - 6 - September 25- ?000 DELEGATIONS Nicole Gilks and Kris :piney, 50 Bradshaw Street, Bowmanville. LIC 21-13, were called but were not present. Resolution #C-492-00 Moved by Councillor Mutton, seconded by Councillor Rowe THAT Council recess for 15 minutes. "CARRIED" The meeting reconvened at 9:25 p.m. COMMUNICATIONS Resolution #C-493-00 Moved by Councillor Rowe, seconded by Councillor Mutton THAT the communications to be received for information be approved with the exception of Items I - 2.1 - 14, and I - 15. "CARRIED" [ ' I Donald G. McKay, Town Clerk. the Corporation of the town of v itbv C 10.M0 advising Council that the Town of Whitbv on September I I. 2000, passed the following resolution: "WHEREAS, the Direct Democracy Through Municipal Referendums Act, 2000 permits a municipality to submit euestions to the electors on matters within the jurisdiction of the municipality; AND WHEREAS, the Council of the Corporation of the Town of Whitby has drafted a question to obtain the opinion of the electors in connection with the position taken by Whitbv Town Council that Whitby should remain a separate municipality within a modified two tier system: AND WHEREAS. the Honourable Tony Cl ment. Vinis.er of Municipal Affairs and Housing, has advised he Town that it is his view that the question is with respect to a matter of Provincial interest and as a result the Town cannot ask the qur.s6on: Council Minutes _ 7 _ September 25. 2000 COMMUNICATIONS AND WHEREAS, Whitby Council firmly believes direct grass roots democracy must beprovided for and respected on the veru important issue of local governance; AND WHEREAS, Whitby Council believes the Province should work with the Town to obtain the opinion of the electors on the issue of local governance; THEREFORE BE IT RESOLVED AS FOLLOWS: THAT the Council of the Corporation of the Town of Whitby petition the Honourable Tony Clement, Minister of Municipal Affairs and Housing, to allow the Council to submit the following modified question to the electors in the November, 2000 municipal elections: "Do you agree with the position taken by Whitbv Town Council that Whitby should remain a separate municipality?" 2. THAT, in the alternative, the Minister be invited to work with the Town to find a compromise that will allow the Province and the Town to obtain the opinion of the electors on the issue of local government in the November. _1000 municipal elections: and THAT the Honourable Michael I Farris, Premier of Ontario. the Honourable James Flaherty, Attorney General and MPP for Whitbv-Ajax, Roger Anderson. Chair of the Regional Municipality of Durham- and the Mayors of the area municipalities within the Region of Durham be advised accordingly." (Received for Information) 1 —' P.M. Madill, Regional Clerk. Region of Durham, advising Council that the C 10.MO Region of Durham on September 6. 2000, passed the following resolution regarding the review of the Durham Region Official Plan: "a) THAT Report #2000-P-65 of the Commissioner of Planning be received for information: and Council Minutes - 8- September 25. ? 000 COMMUNICATIONS b) THAT a copy of Report #2000-P-65 of the Commissioner of Planning be forwarded to the Area Municipalities, Conservation Authorities in Durham, and the Ministry of Municipal Affairs and Housing." (Received for Information) 1-4 C06.130 Minutes of the Bowmanville Museum Board meeting held on July 12, 2000. (Received for Information) 1- 5 A04.GE David Furlong, Director of Commercial Operations, Association of Municipalities of Ontario, inviting Council to join them for the AMO Counties and Regions Conference taking place at the Nottawasaga Inn and Conference Centre from October I to October 4. 2000. (Received for Information) 1-6 C06 Minutes of the Valleys 2000 (Bowmanville) Inc. meeting held on -VA August 22, 2000. (Received for Information) 1-7 M06.GE Association of Municipalities of Ontario, advising Council that AMO has submitted an application for standing and funding to the O'Connor Inquiry, whose mandate is to investigate the circumstances surrounding water contamination in Walkerton (Brockton) and the larger question of the safety of Ontario's drinking water. (Received for Information) 1-8 E05.GE Ontario Power Generation, Nuclear Report Card for all sites for the month of July 2000. (Received for Information) 1-9 M02.GE Wanda Pitchforth, Executive Director, Literacy Network of Durham Region, advising Council that September 8'" is International Literacy Dav, This is a day set aside each year to recognize the importance of reading and writing in our communities, and the struggle faced by 55% of Durham Region's adult population who have some level of diffteulty with literaev skills. The International Adult Literacy Survey report confirms that literacy is liked to the economic success of not only Durham Region, but the province of Ontario and Canada as a nation. Each and every day, employees are put to the challenge of dealing with higher level tasks in the workplace. The bar is being raised in order to adapt to changes in technology and market conditions. Council Minutes - 9 - September 25. 2000 COMMUNICATIONS In fact, very few people in Durham Region have the reading and writing skills needed to meet today's challenges. The solution lies in revaluing learning. Adult literacy is an issue that demands serious attention by decision makers. Government business, educators, volunteers and individual citizens all have a role to play in creating a society that values learning and supports literacy for all age groups. The Literacy Network of Durham Region will be launching a family literacy tool kit in the near future and they hope that they can count on our support to encourage people in the Municipality of Clarington to pick up a copy of this tool and make use of its ideas. (Received for Information) 1-10 Canadian Nuclear Safety Commission, thanking Council for their interest E05.GE in the environmental assessment (EA) being conducted by the Canadian Nuclear Safety Commission (CNSC) on the proposed return to service of the PNGS-A reactors. The CNSC staff have prepared an Environmental Assessment Screening Report for.the project in accordance with the requirements of the Canadian Environmental Assessment Act (CEAA). The three -volume EA Screening Report, along with a CNSC staff submission, has been submitted to the Canadian Nuclear Safety Commission for a public hearing. The hearing will take place on two separate days. The first day of the Hearing will be at the CNSC's main offices on October 5, 2000. The second day of the Hearing will be held in the Pickering City Hall on December 14, 2000. (Received for Information) I - I 1 P.M. Madill, Regional Clerk. Regional Municipal of Durham, advising C 10.M0 Council that the Region of Durham on September 6, 2000, passed the following resolution: "a) THAT Council delegate the authority to approve plans of subdivision, condominium descriptions and part -lot control exemption by-laws to the Town of Ajax, the Municipality of Clarington, the City of Oshawa, the City of Pickering, and the Town of Whitby by: i) endorsing the Delegation Agreement in Attachment 1 to Report #2000-P-66 of the Commissioner of Planning and authorizing the Commissioner of Planning to sign the Delegation Agreement on behalf of the Region: Council Minutes - 10- September 25. 2000 COMMUNICATIONS forwarding the Delegation Agreement to the Town of Ajax, the Municipality of Clarington, the Citv of Oshawa, the City of Pickering, and the Town of Whitby for execution: upon execution of the Delegation Agreement by the respective Area Municipalities, requesting the Ministry of Municipal Affairs and Housing to withdraw the approval authority previously delegated to the Region, and by Order delegate to the respective Area Municipalities. authority for the approval of plans of subdivision and condominium descriptions, submitted to the Region prior to March 28, 1995, within the Town of Ajax. the Municipality of Clarington. the City of Oshawa. the City of Pickering, and the Town of Whitby; iv) giving a notice of intent to delegate approval authority including placing advertisements in local newspapers and notifying all applicants with plans of subdivision and condominium descriptions being processed by the Region; V) authorizing the Regional Solicitor to bring forward by-laws (Attachment 2 to Report #2000-P-66 of the Commissioner of Planning) to: Delegate the authority to approve plans of subdivision and condominium descriptions located within the town of Ajax, the Municipality of Clarington, the City of Oshawa, the City of Pickering, and the Town of Whitby, submitted on or atter March 28, 1995, upon the execution of the Delegation Agreement by the respective Area Municipalities: Amend the fees for plans of subdivision and condominium descriptions located withir. the Town of Ajax, the Municipalitv of Clarington, the City of Oshawa, the Citv of Pickering, and the Town of Whitb., as recommended in Report #2000-P-66 0: the Commissioner of Planning; and Council Minutes - 11 - September 25, 2000 COMMUNICATIONS iv) adopting the procedures and common application form contained in Attachment 1 to Report #2000-P- 66 of the Commissioner of Planning, for use in the processing of subdivision, condominium descriptions and part -lot control exemption by-law applications located within the Town of Ajax, the Municipality of Clarington, the City of Oshawa, the City of Pickering, and the Town of Whitby. b) THAT a copy of Report #2000-P-66 of the Commissioner of Planning be forwarded to the Area Municipalities, circulation agencies, the Ministry of Municipal Affairs and Housing, the Urban Development Institute, and the Durham Home Builders Association." (Received for Information) 1- 12 Helen Johns, Minister of Citizenship, Culture and Recreation and M02.GE Elizabeth Witmer, Minister of Health and Long -Term Care, providing Council with their brochure, Active Ontario - New Directions and Partnerships. More than 60% of the people in our province are not physically active enough to benefit their health. The Government of Ontario considers this a serious challenge to the health and quality of life in communities across our province, and has made a commitment to increase the number of physically active Ontarians by three per cent by the year 2001. The latest research tells them that the best way to increase physical activity is to make it a part of daily life. This means it is I important for them to reach out to people in their workplace, school, homes. communities and the recreation, sport and health systems. Working together with the Ontario Physical and Health Education Association, ParticipAction, Parks and Recreation Ontario, the Ontario Public Health Association, the Leisure Information Network, the Canadian Fitness and Lifestyle Research Institute, provincial sports organizations and other partners, they have begun launching a number of provincial initiatives to support this new direction. (Received for Information) Council Minutes - 12- September 25. 2000 COMMUNICATIONS 1- 13 Linda J. Laliberte, General Manager/Secretary Treasurer, Ganaraska AOLGA Region Conservation Authority, introducing Mr. David Charette as the Co-ordinator of the Ganaraska Region Conservation Authority Millennium Project. Mr. Charette has extensive trail development experience in Western Canada and will bring his experience and enthusiasm to this very worthwhile project. Due to an extensive Canada Environmental Assessment Act review required for this project the completion of the trail and associated facilities will be extended into mid 2001. They will be moving forward in the fall of 2000 to complete a number of components of the project and will be contacting the Municipality in this regard. (Received for Information) 1- 16 Ministry of Health and Long -Term Care, updating Council on long-term S08.HE care operators, interested parties and associations on how the Ontario government is proceeding with the development of 20,000 new long-term care beds. Later this fall, the Ministry of Health and Long -Term Care will begin the process for the final round of allocations for new long-term care beds. This is the final phase of the government's commitment to build 20,000 new beds. These beds will conform to the province's new standards for long-term care facilities. For this final round of awards, the ministry is streamlining the application process on the basis of input from long-term care providers and associations. The new process in intended to be simpler, more flexible and it will help ensure that beds are built on time and in service areas where there is the most need. Under the new requirements, applicants must own, have an option on land or a Ione -term lease and demonstrate they can meet the ministrv's financial and development requirements. Preferred locations have been identified bv_ the ministry to provide assistance to applicants looking for sites. (Received for Information) 1- 17 Rick Rakus, General Manager, Central Region, Enbridge Consumers' Gas, E06.EN informing Council that starting next month, they will he notifying their customers about an upcoming natural-gas rate increase. The Ontario Energy Board has already approved an 11.9% increase for natural-gas costs, effective June 1, 2000. The upcoming rate increase will be more substantial. They have asked the Ontario Energy Board to approve an increase of an additional 18.1% effective October 1. 2006, the largest past of which is due to the increase in the commodity prise of natural gas. which has virtually doubled over the last year. Mr. Rakus would like to stress that Enbridge Consumers' Gas will not profit from this increase. As a utility regulated by the Ontario Energy Board, they are no, allowed :o mark up the price they pay for natural gas. Council Minutes - 13 - September 25. 2000 COMMUNICATIONS They set their rates based on exactly what it costs them to buy natural gas. (Received for Information) 1- 18 Michael J. Williams, Director, Environmental Assessment & Approvals E08.GE Branch, advising Council about certain requirements of the new Regulation entitled "Drinking Water Protection, O.Reg. 459/00". If we are the owner of a waterworks and our system does not meet the minimum treatment requirements as laid out under Section 5 of the Drinking Water Protection Regulation, we are required to complete a notice and return it to their branch by October 31, 2000. This notice is to describe the action we propose to undertake in order to achieve compliance with the regulation. and set out our timetable for that action. (Received for Information) 1- 19 Marian L. Robson, Chairman, Canadian Transportation Agency, advising T08.GE Council that on July 5, 2000, the Canada Transportation flet (the Act) was amended to address restructuring within the Canadian air transportation industry. One of the amendments specifically addressed the notice requirements for air carriers proposing to reduce or discontinue air services within Canada. An air carrier is now required to give affected communities notice that it proposes to reduce or discontinue air services to a point within Canada in three situations. If one of these situations arises. then the carrier must give the community or communities affected 120 days notice before the date it proposed to discontinue or reduce a service. Carriers who have served a point for less than one year are required to give 30 days notice. A carrier may apply to the Agency to have the notice period reduced. (Received for Information) 1 — 2 P.M. Madill, Regional Clerk, Region of Durham, advising that the Council of the D08. Region of Durham on September 6, 2000, passed the following resolution: "a) THAT the Planning Department be authorized to initiate an amendment to Policies 5.3.21 and 8.3.8 of the Durham Regional Official Plan regarding the allocation and reassignment of servicing capacity in Durham's smaller urban areas: and b) THAT a copy of Report #2000-P-64 of the Commissioner of Planning be forwarded to the Area Municipalities, Ministry of Municipal Affairs and Housing, UDI, and Durham Homcbuilders." Council Minutes - 14- September 25. ?000 COMMUNICATIONS Resolution #C-494-00 Moved Councillor Rowe, seconded by Councillor Mutton THAT Correspondence Item I - 2 be received for information. "CARRIED" 1 - 14 Chris Somerville, Clerk, Township of King, advising Council that the C10.MO Township of King on September 5, 2000, passed the following resolution: "THAT staff prepare a report as soon as possible on how the Township can respond to the amalgamation options and reports prepared by other municipalities and provincial directives: THAT staff prepare terms of reference; THAT staff request the Ministry of Municipal Affairs to provide guidelines to assist municipalities in making informed decisions regarding amalgamation; and THAT these recommendations be distributed to all rural municipalities in the Greater Toronto Area." Resolution #C-495-00 Moved by Councillor Rowe, seconded by Councillor Mutton THAT Correspondence Item 1 - 14 be received for information. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Council Minutes - 15 - September 25, 2000 COMMUNICATIONS Resolution #C-496-00 Moved by Councillor Rowe, seconded by Councillor Young THAT the foregoing Resolution #C-495-00 be amended by adding the following thereto: "THAT the Municipality of Clarington endorse the last two paragraphs of the Township of King's resolution." "CARRIED" The foregoing Resolution #C-495-00 was then put to a vote and "CARRIED AS AMENDED." I - 15 Ruby McPhee, advising Council of a letter that was published in her local M04.GE paper on August 23. 2000, regarding Toronto sending their garbage Adams Mine Site. This is not an ordinary landfill si e we a evotington. This is a small lake at the bottom of a large pit. The mine has been closed for several years and if the pit didn't leak it would be over 600 ft deep instead of 250 ft deep. Ms. McPhee's nephew who is a geologist and mining engineer and has worked in mines in Africa and now is currently in Brazil worked at this Adams Mine in the summer holidays while he was going to mining school. He said one of his jobs was to do a dye test to see if the pit leaked. The results of the dye test showed that the water in the pit leaked out into all the little streams and the river that is close to the site. This is where Mr. McGuinty is going to pump the water out of the pit into all these little streams and the river. On voting to send Toronto garbage to this site we will be voting for a licence to kill as this water that lie is going to pump out will contaminate the navigable waters from here to Ottawa and eventually the little streams and rivers flowing in the Municipality of Clarington's direction. Resolution 4C-497-00 Moved by Councillor Rowe, seconded by Councillor Mutton THAT Correspondence Item I - 15 be received for information. "CARRIED" Correspondence Item D - 14 was distributed as a handout. Council Minutes - 16- September 25, ?000 COMMUNICATIONS Resolution #C-498-00 Moved by Councillor Schell, seconded by Councillor Mutton THAT the Correspondence Items be approved as per the agenda with the exception of Items D - 8 to D - 13, inclusive. "CARRIED" D - I Bonnie Oliver, Member and Community Relations Manager, Auto M02.GE Workers Community Credit Union, requesting Council to proclaim Thursday, October 19, 2000, as Credit Union Day. International Creclit Union Day will be held on October 19, 2000. This day is part of a week in which they celebrate the accomplishments of Canada's 10,000 co- operatives, credit unions, and caisses populaires. This year's theme is "Co-ops and Credit Unions... Investing in Canadian Communities." Canada's co-operatives and credit unions represent the optimism that Canadians feel about the communities in which they live. Not only do co- operatives and credit unions invest in communities, the returns that those investments yield stay in those communities, providing jobs and generating economic activity. For co-operatives and credit unions, success is also measured in the number of jobs they create, in the services they offer to their members, and in the equitable way they distribute their earnings within the communities they serve. More than 135,000 people are employed by co-operatives and credit unions from coast to coast. (Proclaimed) D - 2 Donna Schinkel, Chairperson, Durham Region Breastfeeding Coalition, M02.GE requesting Council to proclaim October l to 7. 2000. as World Breastfeeding Week in Canada. World Breastfeeding Week celebrates the importance of breastfeeding for all women, children, families anti communities. This year's theme is Breastfeeding: It's Your Right! It recognizes the importance of raising awareness about the fact that breastfeeding is a right for both mother and child and seeks to stimulate a shift in public thinking so that this right is respected, protected, facilitated and fulfilled at household, community and government levels in every country. This special week provides an opportunity for people around the world to join trig--ther, in celebration and action, to raise public awareness of the benefits of breastfeeding to mothers, infants and society at large; and to recognize that breastfeeding women are subjects of human rights, not objects of charity. (Proclaimed) Council Minutes - 17 - September 25, 2000 COMMUNICATIONS D - 3 Louise Button, Clarington/Newcastle Block Parents, requesting that M02.GE October 23 to 29, 2000, be proclaimed Block Parent Week. Each vear. one week in October is designated as Block Parent Week throughout Canada. Communities are asked to help promote the Block Parent program and to create a safe community for all citizens. In recognition of this week they would like to request that the Block Parent flag fly at the municipality office on Temperance Street. They would hope that if this request were granted that the mayor or designate would be able to join them for a short ceremony to raise the flag. If their request were granted they would seek permission from Community Services to advertise Block Parent Week on the two service boards ie. Garnet Rickard Complex and near the Bank of Montreal. (Proclaimed) D-4 Becky Wall, Public Health Nurse, requesting Council to proclaim October M02.GE 4, 2000, as International Walk to School Day. International Walk to School Day replaces National Walk a Child to School Day (WCSD). On October 6, 1999, over 42,000 students actively participated in the second annual WCSD in the City of Toronto, York and Durham Regions. Through our support, they can make International Walk to School Day successful once again this year in Durham Region. International Walk to School Day, endorsed by the Canadian Federation of Municipalities, was established to encourage children and parents to become more physically active, increase safe walking routes to school and promote cleaner air in our communities. The importance of this day should not be underestimated. Two thirds of Canadian children do not participate in enough physical activity to lay a solid foundation for future health and well being. "Traffic collision statistics for the Region show that young children need to be taught the importance of safe walking routes and practises. In 1998, approximately twenty people under the age of 20 were involved in non-fatal collisions with vehicles. Many of these collisions were due to unsafe pedestrian actions. (Proclaimed) D - 5 Deborah Bull. President, Oshawa and District Branch of the Ontario M02.GE Registered Music Teachers' Association, requesting Council to proclaim November 19 to 25, 2000, as Canada Music Week. The Ontario Registered Music Teachers' Association (O.R..M.T.A.) is part of a Canada -wide federation of private music teachers encompassing ten provinces. The air of this Association is to encourage and provide the highest calibre of music education possible and to promote high standards of music in each community. Council Minutes - 18- September 25. 2000 COMMUNICATIONS Students studying with their teachers are assured of qualified, knowledgeable instruction and are provided with opportunities for performance in music festivals, examinations, public and private recitals, masterclasses as well as provincial and national competitions. Canada Music Week celebrates compositions and performances by Canadians nation-wide and is recognized in this community through colouring contests and recitals organized by the Oshawa and District Branch of O.R.M.T.A. They would be please to receive a certificate to add to their archives. (Proclaimed) D-6 Michelle Clarke, requesting a crossing guard be placed on Simpson T08.GE Avenue and Jane Street in Bowmanville. After exercising all other options Ms. Clarke has been directed to Council to make an application for a crossing guard. Ms. Clarke's six-year-old daughter attends Ontario Street Public School and she is concerned for the safety to and from school. Living on the east side of Simpson Avenue, she must cross this busy street without the aide of a crossing guard or traffic lights. Through conversations with transportation and Ontario Street Public School, her daughter is unable to be bussed as she is within walking distance to her school. The only aide that is available to her to cross Simpson Avenue is at Simpson and King Streets where there are lights and a guard available. For her daughter to walk to the lights, cross, then walk back to Jane Street it will add 20 minutes to her trip as well as put her over the kilometers that is considered walking distance. (Correspondence referred to the Public Works Department) D - 7 Mr. and Mrs. Howe. advising Council that they are against anv bridge T08.GE being built over Foster Creek. This exclusive neighbourhood would be greatly affected due to traffic volume and speed, and the proper[} values in this very desirable area of Newcastle would never be the same. Manv of them have enjoyed their court being tucked away from the larger subdivisions and by having a major throughway on Gradv_ Drive the problem of traffic would be very dangerous for all of the younger children who now enjoy the freedom of their street with it's low traffic volume. The environment surrounding the creek will be destroyed if a major bridge and road are constructed. They as taxpayers do not want tc loot the bill for this bridge to be built and would be very resentful of any of their taxes going to the road construction as well. Let the developer pav as he will only make money from it and they will loose all their equity and peace and quiet and safety that they now enjoy. (Correspondence referred to 'he Director of Planning and Development) Council Minutes - 19- September 25. 2000 COMMUNICATIONS D - 14 Roger Regimbal. President, Ontario Teachers' Federation, requesting that Council proclaim October 5. 2000. as World Teacher's Dav in Durham Region. In October 1994, at the 44`h Session of the International Conference on Education in Geneva. UNESCO designated October 5 as World Teacher's Day. It was also recommended that this be an annual event. The date is the anniversary of the adoption of the 1966 Recommendation on the Status of Teachers. The United Nations agency has designed a World Teacher's Day to recognize the work of teachers, and the role they play in shaping our collective future. (Proclaimed) D - 8 Local Architectural Conservation Advisory Committee, advising Council C061A that LACAC on September 19, 2000, passed the following resolution: "THAT L.A.C.A.C. requests of Clarington Council that in Council's response to the review of the Regional Official Plan that the review address the preservation of cultural heritage resources. in particular, the relocation of heritage structures." Resolution #C-499-00 Moved by Councillor Schell, seconded by Councillor Mutton THAT Correspondence Item D - 8 be received. and THAT the correspondence be referred to the Director of Planning and Development for consideration with Report PD -088-00. "MOTION LOST" Resolution #C-500-00 Moved by Councillor Rowe, seconded by Councillor Schell WHEREAS the corridors for the future Highway 407 and the interconnecting freeways with Highway 401 include heritage structures which would be demolished without alternatives for relocating such structures: WHEREAS heritage structures located in industrial areas are often demolished due to the lack of feasible relocation alternatives: Council Minutes -20- September 25. 2000 COMMUNICATIONS WHEREAS severance policies of the Durham Regional Official Plan permit rural severances only for the purpose of farm retirement lots or for dwellings rendered surplus as the result of farm consolidation; WHEREAS preserving Ontario's heritage structures threatened due to major transportation corridors or industrial development would be a desirable public objective; and WHEREAS appropriate conditions could be determined to ensure that the relocation of heritage structures would not detrimentally impact agricultural activity or fragment agricultural lands; THEREFORE BE IT RESOLVED that Correspondence Item D - 8 be received: and THAT the Region of Durham Planning Department be requested to examine the feasibility of providing for the severance of non-agricultural rural parcels to accommodate the relocation of threatened heritage structures deemed to have architectural or historical significance by the Local Architectural Conservation Advisory Committees (LACACs): and THAT a copy of this resolution be forwarded to other area municipalities and LACACs within Durham Region. "CARRIED" Councillor Young stated a pecuniary interested with respect to Correspondence Item D - 9; vacated his chair and refrained from discussion on this subject matter. Councillor Young's family owns the Property on which the Greater Canadian Town Band Festival was held last year. Council Minutes - 21 - September 25, 2000 COMMUNICATIONS D - 9 David Climenhage, Chairman, Greater Canadian Town Band Festival. Great Canadian requesting Council's support for the continuation of Greater Canadian Town Band Festival in 2001 and future years as a major international Town Band Festival band festival. Mr. Climenhage believes this years' festival was a great success. M02.GE Over 3000 people attended the events over July I" weekend that included the Military Tattoo, Victorian Ball, The Callathumpian parade and the series of concerts held throughout the village. Their audience was entertained by some of Canada's finest bands and experienced the sounds of historic bands that have rarely been heard in Canada. The cost of mounting this festival is high because of the outstanding quality of bands. the travel expenses for visiting bands and the cost of staging and advertising the event. After all revenues and costs are included they have a budget deficit from their first year of approximately $16,000. The festival committee raised a total of approximately $70,000 in cash and their total expenses were $86,000. If the in-kind donations of $20,000 are included, their revenue would total $90,000 raised versus $106.000 in total expenses. The Great Canadian Town Band Festival is unique in Canada and has the potential to become a major tourist attraction. Mr. Climenhage is requesting support from Council in the form of a loan to finance this years deficit and to consider a level of sponsorship for next year. Their committee is developing an aggressive plan to fund raise so that they will repay the deficit and cover all expenses for next year's Great Canadian Town Band Festival. Resolution #C-501-00 Moved by Councillor Mutton, seconded by Councillor Novak THAT Correspondence Item D - 9 be referred to the Treasurer for review and comment. "CARRIED" D- 10 Federation of Canadian Municipalities, requesting Council to add their support on FCM's proposals for the 2001 Federal Budget. They are 2001 Federal asking the Municipality of Clarington to add its support by contacting Budget Members of Parliament and the Prime [Minister of Canada. Last year, M06.GE FCM's success in achieving a new National Infrastructure Program was principally the result of their membership communicating consistent messages to federal political leaders. They urge us to participate in this process again. Council Minutes 22 - September 25. X000 COMMUNICATIONS Resolution #C-502-00 Moved by Councillor Novak, seconded by Councillor Trim THAT the Federation of Canadian Municipalities proposals for the 2001 Federal Budget be endorsed by the Council of the Municipality of Clarington. "CARRIED" D - 1 1 The Township of Stephen, advising Council that the Township of Stephen Possible Sale on September 5, 2000, passed the following resolution: Of Ontario Clean "WHEREAS water is a basic unit of life; Water Agency CIO.MO AND WHEREAS business does not view water as a social resource necessary for life but as an economic resource to be managed by market forces like any other commodity make money; AND WHEREAS governments must not hand this precious resource over to the private sector ensuring that decisions regarding the allocation of water center around business considerations, and that the management of water resources will be based on the principles of scarcity and profit maximization rather than long-term sustainability; AND WHEREAS business is driven by increased consumption to generate profits and is therefore more likely to invest in desalination, diversion or export of water rather than conservation: AND WHEREAS during the Walkerton crisis the local Council and PUC relied on Ontario Clean Water Agency's expertise, experience and in-depth knowledge during those challenging days and to the present time: NOW THEREFORE BE IT RESOLVED that the Province of Ontario be petitioned not to sell the Ontario Clean Water Agencv or any G:ltario water resource to the private sector: and that this resolution be forwarded to the Premier of the Province of Ontario for consideration and circulated to the Minister of Environment and Energy, Minister of Municipal Affairs. M.P.P. Helen Johns (HuroniBrucel. opposition party leaders and to Ontario m,micipalities for support." Council Minutes -23 - September 25, 2000 COMMUNICATIONS Resolution #C-503-00 Moved by Councillor Schell, seconded by Councillor Trim THAT the resolution of the Township of Stephen be endorsed by the Council of the Municipality of Clarington. Resolution #C-504-00 Moved by Councillor Rowe, seconded by Councillor Schell THAT Correspondence Item D - 12 be received for information. "CARRIED" "CARRIED" D - 12 Sharon Todd, Public Relations Consultant. Weight Watchers Canada. Weight Watcher "Head writing to Council regarding Koren Hillier, Weight Watcher Leader and Service Provider. Ms. Todd is requesting Council's support for Koren for a Cure" M02.GE Hillier to raise money for the Canadian Cancer Society and Breast Cancer Awareness in the "Head for a Cure" campaign. Koren has promoted healthy living and support to her Weight Watchers "At members in her Work" meetings, since November 1999 at the Town Hall location. As well, she has supported cancer fundraising efforts in many ways. She has, for example, participated in the first Terry Fox in Newfoundland, and has been moved by the event's power ever since. As many of Koren's family, friends and members have been touched by this disease, cruel she believes participating in "Head for Cure" through soliciting pledges to have her head shaved is her way of supporting them and helping find a cure. She is thankful for her many blessings in life and believes she has the choice to try to make a difference. Koren has chosen to shave her head whereas most cancer patients doesn't have a choice of losing their hair. On September 23 at the Ajax Community Centre. Koren will shave her head along with I 1 others. Her goal is to raise $10.000 of which she has already raised $4.000. Resolution #C-504-00 Moved by Councillor Rowe, seconded by Councillor Schell THAT Correspondence Item D - 12 be received for information. "CARRIED" Council Minutes COMMUNICATIONS -24- September 25. 2'- 000 D- 13 Lynn Martin. Campaign Associate, United Way, requesting permission to hang a banner over highway #2 from October 1, 2000 until October 27- United Way 2000, for United Way Oshawa/Whitby/Clarington. They are hoping to Banner create more awareness and visibility of the United Way in Clarington and M02.GE this time period falls within their annual campaign time. Resolution #C-505-00 Moved by Councillor Schell, seconded by Councillor Young THAT the request of the United Way to display their banner over Highway #2 from October 1. 2000 until October 27, 2000 be approved, conditional upon the approval of Veridian Corporation. "CARRIED" NOTICE OF MOTION REPORTS Report #I Resolution #C-506-00 G.P.A. Report Moved by Councillor Trim, seconded by Councillor Schell September 11, 2000 THAT the actions taken by the General Purpose and Administration Committee on September 11, 2000, be approved with the exception of Items #4, #7 and 422. "CARRIED" Item #4 Resolution #C-507-00 Official Plan Moved by Councillor Mutton. seconded by Couacillor Young Amendment 1319164 Ontario THAT Report PD -087-00 be tabled to the next Council meeting Inc. scheduled to be held October 16. 2000. D 14.ZBA.99.027 D 14.ZBA.99.030 "CARRI'_D" Council Minutes - 25 - September 25, 2000 REPORTS Item #7 Resolution #C-508-00 Black Farewell Moved by Councillor Trim, seconded by Councillor Schell Wetland Complex THAT Report PD -090-00 be received; THAT Staff be authorized to proceed with the amendments to the Clarington Official Plan as set out in Section 2.2. of Report PD -090-00 to incorporate the revised boundaries for the Black Farewell Wetland Complex as established by 1999 Wetland Evaluation undertaken by the Ministry of Natural Resources: THAT the Ministry of Transportation be requested to review the alignment for the Highway 401-407 Courtice Link to incorporate the 1999 Wetland Evaluation for the Black Farewell Wetland Complex: THAT the Region of Durham Planning Department be requested to review the long term need for the Adelaide Avenue extension between Trulls Road and Courtice Road; THAT Staff be authorized to initiate and/or find appropriate partners to initiate a program of environmental stewardship for the wetland areas in the Black Farewell Wetland Complex: THAT a copy of Report PD -090-00 and Council's resolution be forwarded to the Honourable David Turnbull. Minister of Transportation. Mr. John O'Toole. M.P.P., the Region of Durham. Central Lake Ontario Conservation, all delegations and the interested parties listed in Report PD -090-00: THAT staff investigate the feasibility of including the wetlands to the draft approved Birchdale Development and the Glenview Neighbourhood Design Plan. "SEE FOLLOWING MOTIONS" Resolution #C-509-00 Moved by Councillor Trim, seconded by Councillor Schell THAT the foregoing Resolution #C-508-00 be divided to allow for the consideration of tate last paragraph separately. "CARRIED" Council Minutes -26- September 25. 2000 REPORTS The first six paragraphs of Resolution #C-508-00 were then put to a vote and "CARRIED". Councillor Novak stated a pecuniary interest with respect to the last paragraph of Item #7 of Report # 1; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak likes in close proximity to the subject lands. The last paragraph of Resolution #C-508-00 was then put to a vote and "CARRIED". Item #22 Resolution #C-510-00 Oak Ridges Trail Moved by Councillor Trim, seconded by Councillor Schell THAT Addendum to Report WD -32-00 be received; THAT the Oak Ridges Trail Association (ORTA) be granted approval to use the specified unopened road allowances in the Ganaraska Forest as shown on the attached map (Attachment No. 1 to Addendum to Report WD -32-00), subject to approval by the Ganaraska Conservation Authority; THAT the sections of the trail running from the northwest corner of Mosport Park southerly to Concession Road 8, then easterly to Leskard Road (previously deferred at the July 3, 2000. Council meeting), be approved as shown on the map. (Attachment No. 2 to Addendum to Report WD -32-00); THAT the proposed by-law attached to Report WD -32-00 (Attachment No. 5 to Addendum to Report WD -32-00) be passed by Council authorizing the cae of the unopened/closed road allowances as shown on the attached maps (Attachments No. I and 2 to Addendum to Report WD - 32 -00); THAT Roy Forrester (ORTA - Clarington Chapter), the Ganaraska Conservation Authority and the property owners who expressed concern be advised of Council's decision; THAT the Township of Manvers. Seugog and Hope be advised o` Council's decision; and Council Minutes -27- September 25, 2000 REPORTS THAT a second route be added as an alternate east/west connector - Best Road/Concession Road 10. "CARRIED" Report #2 Resolution #C-511-00 Vicious Dog Moved by Councillor Novak, seconded by Councillor Schell Gilks P14.AN THAT Report CD -50-00 be received; and THAT the vicious dog declaration served on Nicole Gilks be upheld. "CARRIED" Councillor Schell stated a pecuniary interest with respect to Report #3 and #4 and #5; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell's employer is Blue Circle Canada Inc. who is mentioned in the subject reports. Report #3 Resolution #C-512-00 Dedicate Cove Moved by Councillor Young, seconded by Councillor Rowe Road THAT Report WD -36-00 be received: THAT the following by-laws be approved: (a) the establish, lay out, open and dedicate as a public highwav Parts 1, 2, 5, 6, 7, 8, 9, 10, 11, 12 and 13 on Reference Plan 40R-17895: (b) to stop up and close as a public highway the portion of Waverly Road comprising Parts 8, 9, 10. 11 and 12 on Reference Plan 40R-19843; (c) to declare the lands more particularly described as Parts 2, 3. 4, 5. 6, 8, 9, 10, 11, 12, 15, 16, 17, 18 and 19 on Reference Plan 40R- 19843 to be surplus. Council Minutes -28- September 25, -),000 REPORTS (d) to authorize the sale and transfer to Blue Circle Canada Inc. of easements in Parts 2, 4, 5, 9, 10, 12, 15, 17 and 18 on Referenee Plan 40R-19843 as described in the Public Notice contained it, Attachment No. 5 to Report WD -36-00, and subject to these easements, to authorize the sale and transfer to Central Lake Ontario Conservation Authority of Parts 2, 3, 4, 5, 6, 8, 9, 10, 1 1, 12, 15, 16, 17, 18 and 19 on Reference Plan 40R-19843; (e) to stop up and close as a public highway the portion of Waverly Road comprising Parts 1, 2, and 3 on Reference Plan 40R-17775; (f) to stop up and close as a public highway the portion of Waverly Road comprising Parts 12 and 13 on Reference Plan 40R-17775; (g) to declare Parts 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13. 14 and 15 on Reference Plan 40R-17775 to be surplus: (h) to authorize the sale and transfer to Blue Circle Canada Inc. of Parts 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14 and 15 on Reference Plan 40R-17775; (i) to stop up and close as a public highway the temporary public highway comprising Parts 7 and 9 on Reference Plan 40R-17774; (j) to declare Part 9 on Reference Plan 40R-17774 to be surplus: and (k) to authorize the release and surrender to Blue Circle Canada Inc, of any interest of the Municipality of Clarington in Part 9 on Reference Plan 40R-17774. "CARRIED" Report #4 Resolution #C-513-00 Dedicate Cove Moved by Councillor Young, seconded by Councillor Rowe Road THAT Addendum to Report WD -36-00 be received. `CARRIED" Council Minutes -29- September 25. 2000 REPORTS Report #5 Resolution 4C-514-00 Westside Marsh Moved by Councillor Novak, seconded by Councillor Trim D 14.DEV.97.083 D14.DEV.97.084 THAT Report PD -076-00 be received: THAT the applications DEV 97-083 and DEV 97-084 initiated by the Municipality of Clarington, to amend Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, as amended, be approved: THAT the amending by-laws attached to Report PD -076-00 be forwarded to Council for adoption subsequent to the closure of the temporary public highway and the release of the lease on the temporary public highway; THAT the changes in the proposed by-law are minor and that a new Public Meeting to consider the revision to the by-laws is not necessary; THAT a copy of Report PD -076-00 be forwarded to the Region of Durham Planning Department, Blue Circle Inc., Central Lake Ontario Conservation Authority and the Port Darlington Community Association; and THAT all interested parties listed in Report PD -076-00 and any delegations be advised of Council's decision. "CARRIED" UNFINISHED BUSINESS Resolution #C-515-00 Moved by Councillor Mutton, seconded by Councillor Schell THAT the delegation of Frank Harris be received and acknowledged. "CARRIED" Council Minutes - 30 - September 25. 2000 UNFINISHED BUSINESS BY-LAWS Resolution #C-516-00 Moved by Councillor Novak, seconded by Councillor Trim THAT the delegation of Diana Eastwood and David Smith be acknowledged and received with appreciation. "CARRIED" By-laws 2000-156 and 2000-157 were withdrawn from the agenda as Report PD -087-00 was tabled. Resolution #C-517-00 Moved by Councillor Mutton, seconded by Councillor Rowe THAT leave be granted to introduce By-laws 2000-122 to 2000-132, inclusive, 2000-153, 2000-154, 2000-155 and 2000-158 to 2000-166. inclusive, that the said by-laws be now read a first and second time: 2000-122 being a by-law to establish, lav out, open and dedicate as a public highwav Parts 1, 2, 5, 6. 7, 8, 9, 10, 11, 12 and 13 on Reference Plan 40R-17895 2000-123 being a by-law to stop up and close as a public highway Parts 8, 9, 10, 11 and 12 on Reference Plan 40R-19843 2000-124 being a by-law to declare the lands more particularly described as Parts 2, 3, 4, 5, 6, 8, 9, 10, 11. 12, 15, 16. 17. 18 and 19 on Reference Plan 40R-19843 to be surplus 2000-125 being a by-law to a,ithorize the sale and transfer to Blue Circle Canada Inc. of easements in Parts 2. 4. 5, 9, 10, 12. 15, 17 and 18 of Reference Plan 40R-19943, and subject to these easements, to authorize the sale and transfer to Central Lake Owario Conservation Authority of Parts 2. 31 4, 5, 6, 8, 9, 1!', 11, 12, 15, 16, 17, 18 and 19 on Reference Plan 40R-198,13 2000-126 being a by-[ iw to stop urs and close as a public highway the portion of Waverly Road comprising Parts 1. 2, and 3 on Reference Plan 40R-177-5 Council Minutes - 31 - September 25, 2000 BY-LAWS 2000-127 being a by-law to stop up and close as a public highway the portion of Waverly Road comprising Parts 12 and 13 on Reference Plan 40R-17775 2000-128 being a by-law to declare Parts 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14 and 15 on Reference Plan 40R-17775 to be surplus 2000-129 being a by-law to authorize the sale and transfer to Blue Circle Canada Inc. of Parts 1, 2, 3, 4, 5, 6. 7, 8, 9, 10, 11, 12, 13, 14 and 15 on Reference Plan 40R- 17775 2000-130 being a by-law to stop up and close as a public highway Parts 7 and 9 on Reference Plan 40R-17774 2000-131 being a by-law to declare Part 9 on Reference Plan 40R- 17774 to be surplus 2000-132 being a by-law to authorize the release and surrender of any interest of The Corporation of the Municipality of Clarington in Part 9 on Reference Plan 40R-17774 2000-153 being a by-law to designate a certain portion of Registered Plan 40M-2005 as not being subject to Part Lot Control (Green Martin Holdings Ltd.) 2000-154 being a by-law to amend By-law 99-90 and establish Kennel Licence Fees 2000-155 being a by-law to appoint individuals as Parking Enforcement Officers for private properties, and to repeal By-law 97-236 2000-156 being a by-law to adopt Amendment No. 20 to the Claringion Official Plan (1319164 Ontario Limited) 2000-157 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (1319164 Ontario Limited) Council Minutes 32 - September 25, 2000 BY-LAWS 2000-158 being a by-law to authorize initiation by the Corporation of the Municipality of Clarington of exercising the Option to purchase the property identified as 2611 Trulls Road, Part 1, 40R-18206, Part Lot 30, Concession 2, former Township of Darlington, Municipality of Clarington as per the Notice of Option Agreement registered on the property on June 22, 1998, as LT 856706 2000-159 being a by-law to authorize the purchase agreement between the Corporation of the Municipality of Clarington and Bonnydon Limited in respect to the purchase of 2611 Trulls Road, Part 1. 40R-18206. Part Lot 30. Concession 2. former Township of Darlington. Municipality of Clarington 2000-160 being a by-law to authorize the entering into an Agreement with Devon Downs Developments Limited, the Owner of Plan of Subdivision 18T-90004 and any Mortgages who has an interest in the said lands, and the Corporation of the Municipality Clarington in respect of 18T-90004 (Approved by Council on March 27, 2000) 2000-161 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Approved by Council on March 27. 2000) 2000-162 being a by-law to authorize entering into an Agreement with Durham Capital Management Inc., the Owner of Plan of Subdivision 18T-99005 and any Mortgagee who has an interest in the said lands, and the Corporation of the Municipality of Clarington in respect of 18T-99005 (Approved by Council on September 13, 1999) 2000-163 being a by-law to designate the property knowr for municipal purposes as 5565 Old Scugog Road. Hampton, as a property of historic or architectural value or interest under the Ontario Heritage Act. R.S.O. 1990, Chapter 0.18 2000-164 being a by-law to authorize the execution of in Agreement between the Newcastle Village and District historical Society and the Municipality of Clarington - '888 Collectors Roll for Newcastle Village Council Minutes 33 - September 25. 2000 BY-LAWS 2000-165 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle 2000-166 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of LNewcastle "SEE FOLLOWING MOTIONS" Resolution #C-518-00 Moved by Councillor Schell, seconded by Councillor Trim THAT the foregoing Resolution #C-517-00 be divided to allow for consideration of By-laws 2000-122 to 2000-132, inclusive, separately. "CARRIED" The foregoing Resolution #C-517-00, with the exception of By-laws 2000-122 to 2000-132 was then put to a vote and "CARRIED". Resolution #C-519-00 Moved by Councillor Mutton, seconded by Councillor Rowe THAT the third and final reading of By-laws 2000-153. 2000-154, 2000-155 and 2000-158 to 2000-166, inclusive. be approved. "CARRIED" Councillor Schell stated a pecuniary interest with respect to By-laws 2000-122 to 2000-132, inclusive, vacated his chair and refrained from discussion and voting on the subject by-laws. Councillor Schell indicated that the by-laws affect his employer, Blue Circle Canada Inc. Resolution #C-520-00 Moved by Councillor Mutton, seconded by Councillor Rowe THAT leave be granted to introduce by-laws 2000-122 to 2000-132, inclusive, that the said by-laws be now read a first and second time: Council Minutes BY-LAWS 34 - September 25, 2000 2000-122 being a by-law to establish, lay out, open and delicate as a public highway Parts 1, 2, 5, 6, 7, 8, 9, 10, 11, lZ and 13 on Reference Plan 40R-17895 2000-123 being a by-law to stop up and close as a public highway Parts 8, 9, 10, 11 and 12 on Reference Plan 40R-19843 2000-124 being a by-law to declare the lands more Particularly described as Parts 2, 3, 4, 5, 6, 8, 9, 10, 11, 12, 1 S, 16, 17, 18 and 19 on Reference Plan 40R-19843 to be stilus 2000-125 being a by-law to authorize the sale and transfer to Blue Circle Canada Inc. of easements in Parts 2, 4, 5, 9, 10, 12, 15, 17 and 18 of Reference Plan 40R-19943, and subject to these easements, to authorize the sale and transfer to Central Lake Ontario Conservation Authority of Parts 2, 3, 4, 5, 6, 8, 9, 10, 11, 12, 15, 16, 17, 18 and 19 on Reference Plan 40R-19843 2000-126 being a by-law to stop up and close as a public highwav the portion of Waverly Road comprising Parts 1, 2, and 3 on Reference Plan 40R-17775 2000-127 being a by-law to stop up and close as a public highwav the portion of Waverly Road comprising Parts 12 and 13 o� Reference Plan 40R-17775 2000-128 being a by-law to declare Parts I, 2, 3. 4, 5, 6, 7, 3 9 10 11, 12, 13, 14 and 15 on Reference Plan 40R-17775 to be surplus 2000-129 being a by-law to authorize the sale and transfer to Blue Circle Canada Inc. of Parts 1, 2, 3, 4, 5, 6. 7, 8, 9, 10, 11. 12, 13, 14 and 15 on Reference Plan 4.OR-17775 2000-130 being a by-law to stop up and close as a public highwav Parts 7 and 9 on Reference Plan 40R-1 7774 2000-131 being a by-law to declare Part 9 on Reference Plan 40R-17774 to be surplus i r✓ Council Minutes - 35 - September 25, 2000 BY-LAWS OTHER BUSINESS 2000-132 being a by-law to authorize the release and surrender of any interest of The Corporation of the Municipality of Clarington in Part 9 on Reference Plan 40R-17774 "CARRIED" Resolution #C-521-00 Moved by Councillor Mutton, seconded by Councillor Rowe THAT the third and final reading of By-laws 2000-122 and 2000-132, be approved. "CARRIED" Resolution #C-522-00 Moved by Councillor Mutton, seconded by Councillor Rowe THAT the third and final reading of By-laws 2000-123 to 2000-131, inclusive, be approved. "CARRIED" Resolution #C-523-00 Moved by Councillor Novak, seconded by Councillor Schell WHEREAS the Municipality of Clarington is committed to the right of children; and WHEREAS the Municipality of Clarington believes that children are entitled to fundamentai rights and freedoms; and WHEREAS Council of the Regional Municipality of Durham has adopted the Durham Region Children's Charter; NOW THEREFORE BE IT RESOLVED THAT Clarington endorse and adopt the Charter; and Council Minutes 36 - September 25, ?000 OTHER BUSINESS THAT a copy of this resolution be forwarded to all municipalities in Durham Region and all Clarington agencies that serve children. "CARRIED ON THE FOLLOWING RECORDED VOTE" Recorded Vote Council Member Yea Nay Declaration of Pecuniary Interest Abse. Councillor Mutton X Councillor Novak x Councillor Rowe X Councillor Schell X Councillor Trim X Councillor Young X Mayor Harare x "CARRIED" Resolution #C-524-00 Moved by Councillor Schell. seconded by Councillor Rowe [it THAT the presentation of Alan Tonks and Lynn Morrow of the Greater Toronto Services Board be acknowledged; and THAT Mr. "Conks and Ms. Morrow be advised that the Planning and Development Department have completed a public process and will be reporting in the very near future. "CARRIED" CONFIRMING BY-LAW Councillors Novak, Schell, Trim and Young stated disclosures of pecuniary interest earlier in the meeting and refrained from voting on the confirming by-law. Council Minutes -37- September 25, 2000 CONFIRMING BY-LAW ADJOURNMENT Resolution #C-525-00 Moved by Councillor Mutton, seconded by Councillor Rowe THAT leave be granted to introduce By-law 2000-167 being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at this meeting held on the 25th day of September 2000, and that the said by-law be now read a first and second time. "CARRIED" Resolution #C-526-00 Moved by Councillor Mutton. seconded by Councillor Rowe THAT the third and final reading of By-law 2000-167 be approved. "CARRIED" Resolution #C-527-00 Moved by Councillor Young, seconded by Councillor Schell THAT the meeting adjourn at 10:20 p.m. "CARRIED" YOR MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE OCTOBER 16, 2000 CORRESPONDENCE FOR INFORMATION I — 1 P.M. Madill, Regional Clerk, Region of Durham, advising that the Finance and Administration Committee of the Region of Durham on September 20, 2000, passed the following resolution regarding Economic Development and Tourism Department Summary of Activities for the period of January to June 2000: "a) THAT Report #2000-A-57 of the Commissioner of Economic Development and Tourism be received for information; and b) THAT Report #2000-A-57 be forwarded to the area municipalities." (Receive for Information) 1-2 The Greater Toronto Services Board forwarding GTSB Highlights - a publication distributed for the information of the media and public following each GTSB board meeting. (A copy of the correspondence is attached to the Summary of Correspondence.) (Receive for Information) I - 3 Regional Councillor Larry O'Connor, Chair, Health and Social Services Committee, Region of Durham, introducing to Council the Durham Region's Children Charter. The purpose of the Charter is to incorporate the spirit and substance of the United Nations Convention on the Rights of the Child, and to serve as a benchmark by which to assess, in a local context, Canada's implementation of the Convention. Approved by Durham Regional Council in April 2000, Durham Region's Children Charter was created to maintain public focus on the promises Canada made when adopting the Convention and when it vowed to end child poverty. (Receive for Information) I - 4 P.M. Madill, Regional Clerk, Region of Durham, providing a certified copy of By-law #53-2000 being a by-law to establish a fixed date as of which to calculate the cap and clawback for 2000. (Receive for Information) I - 5 Johanne Curodeau, Manager, Ministerial Correspondence Unit, Department of Justice Canada, providing Council with a copy of the Minister's response to the City of Niagara Falls regarding the Young Offenders Act. (Receive for Information) 1-6 Ontario Power Generation, providing Council with the Nuclear Report Card of all the sites for July 2000. (A copy of the correspondence is attached to the Summary of Correspondence.) (Receive for Information) Summary of Correspondence - 2 - October 16, 2=000 1-7 The Learning Partnership, advising Council that Wednesday, November 1, 20C1p, is Take Our Kids to Work day. The key program goals are as follows: • Involve the family, the school and workplaces in helping enhance Grade 9 students' understanding of individual jobs in the context of a working community; • Help students make the link between their education and their futures; • Allow students to begin an exploration of what they themselves enjoy doing; • Emphasize the increased importance of continuous life-long learning in pursuing career opportunities; and • Foster understanding and co-operation between education and the community to achieve shared goals. (Receive for Information) I - 8 Steve Jacobs, Senior Project Manager, URS Cole, Sherman & Associates Limited, advising Council the Ontario Ministry of Transportation has retailed Cole, Sherman Consulting Engineers to undertake a Planning and Preliminary Desigrn Study to examine the future transportation needs on Highway 35. (Receive for Information) I - 9 Joseph P. Dion, Director, Policy and Public Affairs, Federation of Canadian Municipalities, inviting members to submit resolutions of national municipal interest for debate at the December 6 - 9, 2000, meeting of the FCM National Board of Directors. FCM will take a stand only on issues that are clearly of national municipal interest and which fall within the jurisdiction of the federal government. Indirect municipal issues and local/regional issues will not be supported by major research and lobbying activity, unless otherwise directed by the Annual Conference or by FCM's National Board of Directors. Resolutions must be received by FCM no later than midnight on November 6, 2000. (Receive for Information) 1-10 Minutes of the Valleys 2000 (Bowmanville) Inc. dated September 12, 2000. (A copy of the minutes is attached to the Summary of Correspondence.) (Receive for Information) I - 11 Minutes of the Local Architectural Conservation Advisory Committee dated September 19, 2000. (A copy of the minutes is attached to the Summary of Correspondence.) (Receive for Information) I - 12 Ontario Power Generation, Nuclear Report Card for Darlington Nuclear Site for the month of August, 2000. (A copy of the correspondence is attached to the Summary of Correspondence.) (Receive for Information) Summary of Correspondence - 3 - October 16, 2000 1- 13 Ramona Kaptyn, Executive Director, National Kids' Day/The Smile Trust, thanking Council for proclaiming June 10, 2000, as the 3rd Annual National Kids' Day. They look forward to the Municipality of Clarington supporting National Kids' Day again in the 2001. National Kids' Day celebrates and educates children. It tells them the special place they hold in our lives, in our hearts, and in our society, and it seeks their counsel. It is also a day for governments, organizations, corporations, retailers, individuals, families, and even kids, to raise money for our Canadian children in need. (Receive for Information) 1-14 Power Budd, advising Council of the grandfathering of the transfer tax exemption. On September 29, 2000, the Ministry of Finance published Ontario Regulation 524/00, which, in effect, grandfathers the transfer tax exemption applicable to certain transfers of property described in the Electricity Act, 1998. The Electricity Act, 1998 requires the payment of transfer tax by municipalities or municipal electricity utilities (MEUs) that intend to transfer any interest in property used in connection with generating, transmitting, distributing or retailing electricity. The Act provides for two exemptions from the transfer tax: (i) if the transfer is to another MEU; or (ii) if the transfer is to an Ontario Hydro successor corporation. Ontario Regulation 524/00 provides relief to municipalities that are currently working out the details of their mergers, amalgamations or sales, by allowing these transactions to remain transfer tax exempt provided that the written agreement to make the transfer is complete and the MAAD application is submitted to the Board before November 7, 2000. (Receive for Information) 1- 15 Tony Clement, Minister, Ministry of Municipal Affairs and Housing, announcing the launch of the new Ontario Learning Opportunities Calendar (OLOC) Web site. The OLOC Web site is a free on-line resource for municipalities that lists a wide variety of events, training and information sessions, workshops and conferences offered by the provincial government, municipal associations and other training providers. The OLOC Web site is the result of a partnership between the Ministry of Municipal Affairs and Housing and a consortium of 12 municipal associations which are part of the Provincial -Municipal Learning Network. (Receive for Information) Summary of Correspondence - 4 - October 16, 2000 Species at Risk Act (SARA). Under the Accord, the provinces agreed to provid 1-16 David Anderson, Minister of the Environment, updating Council on Bill C-33, the protection for all listed threatened and endangered species. The Accord was e further endorsed by the provincial Premiers at their meeting in August. Provinces have taken further steps to protect species since the introduction of SARA, and a number have increased funding for their species at risk initiatives. Under the Accord, Ministers agree to co-ordinate species protection activities through a new Canadian Endangered Species Conservation Council (CESCC). (Receive for Information) 1-17 P.M. Madill, Regional Clerk, Region of Durham, advising the Honourable Tony Clement, Minister of Municipal Affairs and Housing, that the Region of Durham on October 4, 2000, endorsed the following resolution of the City of Pickering: "WHEREAS the ability to ask residents questions through a referendum process is critical to grass roots, direct democracy; and WHEREAS the Province of Ontario through its legislation the `Direct Democracy Through Municipal Referendums Act, 2000' proclaimed to encourage local democracy through the creation of binding referendum questions that have uniform criteria; and WHEREAS municipalities are entities of the Province Municipal Act and as such, every municipal issue could be perceived as having a provincial interest; and WHEREAS the Province of Ontario is systematically disallowing referendum questions on the basis that they have a Provincial interest in the issues being brought forward; and WHEREAS the Act has created impossible criteria for referendum results to be recognized; and WHEREAS referendum questions are the most effective way for residents to express their views on local issues; and WHEREAS Pickering has utilized referendum questions in the past to gauge public opinion on issues such as an environmental review of the Pickering Nuclear Generating Station, casinos and Provincial downloading; _ NOW THEREFORE the Council of the Corporation of the City of Pickering hereby expresses to the Province of Ontario its firm belief that the Direct Democracy Through Municipal Referendum Act. 2000 is depriving the municipality of its democratic right to ask important questions to its public on issues that will greatly impact the future of Pickering; and Summary of Correspondence - 5 - October 16, 2000 THAT the Corporation of the City of Pickering formally request, through a letter drafted by the Clerk, that the legislation be repealed as it is undermining local democracy and failing in its stated goals to promote local participation in the municipal political process; and THAT the Corporation of the City of Pickering request that the Association of Municipalities of Ontario (AMO) act on behalf of local municipalities in calling for the Act to be repealed; and THAT municipalities in Ontario be encouraged to pass similar motions calling for the Act to be repealed; and THAT this motion be distributed to: 1. The Honourable Tony Clement, Minister of Municipal Affairs 2. The Honourable Janet Ecker, M.P.P. Pickering -Ajax -Uxbridge 3. The Association of Municipalities of Ontario 4. Roger Anderson, Chair, Durham Regional Council 5. His Worship, Steven Parish, Mayor of the Town of Ajax 6. Area Chairs and Mayors of Municipalities in Ontario." (Receive for Information) 1- 18 Tony Clement, Minister of Municipal Affairs and Housing, introducing to Council a new initiative designed to enhance local service delivery and strengthen government accountability to taxpayers. This new initiative is called the Municipal Performance Measurement Program. Starting with 2000 data, municipalities will begin to collect data that can be used to measure performances in nine core service areas, including waste management, roads and water services. Municipalities will then submit this data to the province through a revised financial information return, which will be available on the Internet. Municipalities will be required to report performance results to their taxpayers in 2001. The province will compile the data from all municipalities and produce a summary of results. This program will allow municipalities to compare their costs, both internally, year to year, and in relation to other jurisdictions. It can also become a forum for highlighting successes and for sharing a wealth of knowledge, recognizing that somewhere in Ontario a local government has found a more efficient, more effective way to deliver a similar service. (Receive for Information) I - 19 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated May 16 and July 4, 2000. (A copy of the minutes are attached to the Summary of Correspondence.) (Receive for Information) Summary of Correspondence - 6 - October 16, 2000 CORRESPONDENCE FOR DIRECTION D - 1 Barbara and Richard Howe, advising Council of their concerns regarding Report PD -078-00. Their immediate concern deals with the proposed construction of a bridge over Foster Creek to make a collector road joining Grady Drive to the subdivision. It was their understanding that the developer would rather not construct a bridge there. They strongly object to the bridge construction. It would cause denser traffic flow, spoil the natural environment of the creek area and the peaceful atmosphere which they now enjoy. When they built their home three years ago they chose this area as a quiet street for their retirement years. jt distresses them to contemplate the results of a bridge on Grady Drive. (Motion to refer correspondence to the Director of Planning and Development) D-2 Diane Akermann and Susan Loeb, requesting that a Traffic Study be conducted to determine if a crossing guard could be provided at the corner of Worthington Drive and Robert Adams Drive in Courtice. On June 5'h a letter was sent to their homes by Dr. Emily Stowe Public School advising that busing would no longer be available to students living in the Robert Adams and Hemingway Drive area. Due to temporary safety concerns primarily due to heavy construction and some streets not being completed in the area, the Board decided to temporarily provide bus transportation to students. Once the construction had been completed, the Board advised that transportation would be discontinued at the end of the school year. They were advised that the walking distance for JK/K is 1.0 km and Grades 1-8 is 1.6 km according to Board Policy. As a result, they now have a number of children walking to and from school from this area. With Robert Adams Drive becoming an increasingly busy street as the community continues to grow, they are concerned for the safety of their children and therefore request consideration be given to providing a crossing guard. (Motion to refer correspondence to the Director of Public Works for review and report) D-3 Wendy Johansen, on behalf of the Durham Down Syndrome Association, requesting Council to proclaim November 1 - 7, 2000, as Durham Syndrome Awareness Week. This request will correspond with the National Down Syndrome Awareness Week which is being recognized by the federal government. Within the Durham Region we have many children and adults with Down Syndrome who make valuable contributions to our city and they would like to recognize, promote and celebrate their many contributions that enrich the lives of all citizens. (Motion to Proclaim) L. Summary of Correspondence - 7 - October 16, 2000 D - 4 P.M. Madill, Regional Clerk, Region of Durham, advising that Regional Council adopted the following resolution of the Finance and Administration Committee, on September 20, 2000: "a) THAT the Councils of the area municipalities be requested to hold their Inaugural Meetings following the municipal elections in November on or before December 5, 2000; b) THAT, subject to the area municipalities agreeing to hold their Inaugural Meetings on or before December 5, 2000, the Regional Solicitor be directed to prepare a by-law to provide for the Inaugural Meeting of Regional Council to be held on Wednesday, December 6, 2000 at 10:00 a.m. in the Council Chambers, Regional Headquarters Building, Whitby; C) THAT a Regional Council meeting be held on Wednesday, December 20, 2000 and that the newly elected Standing Committees meet on December 12, 13, 14 and 20, 2000, as outlined on the schedule attached to Report #2000-A-56 of the Regional Clerk; d) THAT the meeting schedule, as attached to Report #2000-A-36 of the Regional Clerk, for the next three year term of Regional Council be received; and e) THAT a copy of Report #2000-A-56 of the Regional Clerk be forwarded to the area municipalities." (Motion to advise the Regional Clerk that the Municipality of Clarington will hold their inaugural meeting on Monday, December 4, 2000 at 7:00 p.m.) D-5 Kristina McCann, Neighbourhood Watch Co-ordinator, Durham Regional Police Services, requesting Council to provide complimentary photocopying for non- profit organizations. Over the years, Ms. McCann has been approached by numerous groups of homeowners across Durham Region wishing to start a Neighbourhood Watch program to improve community safety. As this is a "Community" crime prevention program, it is agreed that homeowners pay a nominal fee for signs when staring this program to give the community a sense of ownership. Another fundamental part of the organization is to provide a regular newsletter to each neighbourhood watch member to inform them of incidents of crime in the area as well as crime prevention tips. She has been asked why money should be collected from community members to pay for photocopying when they were volunteering their time to help make their communities safer? The City of Pickering provides a limited number of complimentary printing services for outside organizations. Summary of Correspondence - 8 - October 16, 2000 Ms. McCann is requesting Council to advise if there is currently a similar policy in our municipality or if photocopying could be made available to these volunteers who continually strive to make their region a better place to live, work and play. (Motion to refer correspondence to the Municipal Clerk for review and report) D-6 Elinor Caplan, Minister of Citizenship and Immigration, requesting Council to become involved in Canada's Citizenship Week occurring from October 16 - 22, 2000. The theme for Canada's Citizenship Week 2000 is Canada: We All Belong! Ms. Caplan has provided activity guides that have been developed for =hers, youth groups and community leaders. It highlights the themes and L values of Canadian citizenships and reinforces an important message for all Canadians. She is encouraging all municipalities to hold a community Reaffirmation Ceremony in honour of the week, where all Canadians, both new and old, can join together in reaffirming their commitment to Canada. (Motion to Proclaim) D-7 P.M. Madill, Regional Clerk, Region of Durham, advising that Regional Council adopted the following resolution of the Health and Society Services Committee on September 20, 2000: "a) THAT Bill S-20 - an Act to enable and assist the Canadian tobacco industry in attaining its objective of preventing the use of tobacco products by young persons in Canada, be endorsed and Durham Region's M.P.'s be so advised and their endorsement encouraged; b) THAT a similar endorsement and advocacy regarding the Region's M.P.'s be requested from local area municipalities, hospitals, Durham Access to Care and the Durham, Haliburton, Kawartha and Pine Ridge District Health Council: C) THAT a similar endorsement be requested from the Association of Local Public Health Agencies (a1PHa) and the Association of Municipalities of Ontario (AMO); and d) THAT the Board of Health for the City of Toronto Health Unit and Toronto City Council be advised of this action." (Motion for Direction) D - 8 William Roberts, CAO/Clerk, The Corporation of the Town of Hanover, advising Council that the Town of Hanover on September 18, 2000, passed the following resolution: "WHEREAS Volunteer Firefighters provide a valuable serve to municipalities throughout Canada: Summary of Correspondence - 9 - October 16, 2000 AND WHEREAS the Town of Hanover supports and recognizes the efforts of its' Volunteer Firefighters; AND WHEREAS the 75'h convention of the Royal Philatelic Society of Canada will be held in Hanover in 2003; AND WHEREAS the Saugeen Stamp Club wishes to have a stamp issued by Canada post honouring the Volunteer Firefighters; BE IT RESOLVED THAT the Council of the Town of Hanover endorses the request from the Saugeen Stamp Club to have a stamp issued by Canada Post honouring Volunteer Firefighters; ' AND THAT this resolution be forwarded to all municipalities in Ontario, The Honourable Alfenso Gagliano, Minister responsible for Canada Post, local MP, MPP, the Association of Municipalities of Ontario, the Federation of Canadian Municipalities, the Canadian Fire Chiefs Association, the Ontario Fire Chief's Association and the Ontario Fire Marshal for their support." (Motion for Direction) D-9 Leonard Mason, Ontario Public Service Employees Union, requesting support from the Council of the Municipality of Clarington regarding privatization of Ontario's Correctional Services. The Ontario government has announced that private/public partnerships are being investigated for Correctional Services. The super -jail in Penetanguishine and five "Phase 1 Young Offenders Facilities" have been specifically targeted for privatization. With this action and the government's stated intentions, Mr. Mason believes that there is a very good change that all of Ontario's Correctional Services will be privatized. OPSEU is supporting Midland and Penetanguishine Town Councils, who have called on all Ontario Municipalities to oppose private prisons and support professional, publicly -run correctional services. He is requesting that Council endorse the resolution of the Town of Penetanguishine in this regarding. (A copy of the correspondence is attached to the Summary of Correspondence.) (Motion for Direction) D - 10 Florence and John Larkin, advising Council that on August 16, 2000, they made a structural alteration to the north side of their backyard fence, because of the damage and continuous mistreatment incurred by the ongoing construction of a pool at 39 Mull Crescent. The pool construction commenced on July 28, 2000. On September 1, 2000, they were advised by Rick Pigeon, Chief Building Official, that the Building Department had issued a permit on May 29, 2000, to the residents of 39 Mull Crescent for a pool installation with the assumption that the fence on the north side of their backyard was co -owned; which was incorrect, it is not co -owned and that they should not have made changes to the fence. Summary of Correspondence - 10- October 16, 2000 The Larkins advised Mr. Pigeon that the Building Department had no right to issue a permit for a fence based on their property, especially without their knowledge or consent. The Larkins concern is that the Building Department issued this permit, as Steve Volks, Director of Public Works/Building Department and Rick Pigeon both advised, based on the assumption that the fence was co - owned and that is not the case. They are now being told that this situation is their problem, not a Municipality issue and that they have to make all arrangements, sign an agreement and fix the fence for a pool. This is not acceptable. This situation was caused by the lack of accountability and responsibility of the Building Department by not ensuring that all of the facts, details and plans were in order before issuing the permit to the residents of 39 Mull Crescent. (Motion for Direction) SEP -24-2000 15:50 P. 02/03 COUNCIL INFORMATION I_2 ' CYCPSEr 27 Qe� GTSBHighlights Greater Toronto Services Board 1000 Murray Ross Parkway, Toronto, ON M3J 2P3 Tel: 416-338-2989 Fax: 416-338-2994 Toll free: 1-877-335-3319 www.gisb.on.ca Board Meetinw. September 22 2000 GTSBihiighlights is published and distributed for the information of the media and public following each GTSB board meeting. Board Endorses Bid for International Fusion Energy Research Station in Clarington The Board endorsed a bid by ITER Canada, a not-for-profit organization seeking to build a multi -billion dollar international research facility for fusion energy. The organization, with backing from the federal and provincial governments, industry and labour, would like to see the project located adjacent to the Darlington nuclear power station, which will supply fuel. Fusion holds the promise of an inexhaustible source of clean and environmentally safe energy for the future. The research facility will be the world's largest collaborative research and development investment after the International Space Station. The host country will be selected next spring. "Smart Growth" Initiatives Capture the Attention ofthe Board -J 15* The Board requested that lawyer Bob Onyschuk make a ; r` p $ Wtion to the full board in the new term in light of the importance o£"sn arf owtli""" initiatives. These are planning initiatives that accommodate grt '�' negative impacts of urban sprawl, environmental degradation o global economic competitiveness. �----- -- I SBHighlights Page t September 22, 2000 SEP -24-2000 15:50 P. 03%03 Another GTSB Transportation Baekgrounder Published Trends & Challenges, the fourth of five backgrounders prepared as part of the GTSB strategic transportation plan, Removing Roadblocks, has been published. The full report and all of the background documents can be found on the GTSB web site at www.a�tsb.on ca. Board Adopts Discussion Paper on Short -Terns Transit Opportunities This discussion paper is a first step in creating a consensus on a priority list of short-term transit opportunities in the GTA and Hamilton -Wentworth. The list is intended to help persuade the federal and provincial governments to join with municipalities in investing in our transportation infrastructure. Board Releases Report on Municipal Initiatives Underway to Curb Congestion Member Municipality Initiatives Towards the Achievement of Removing Roadblocks is a list of initiatives that GTSB member municipalities are undertaking in support of the transportation strategy in the Removing Roadblocks report. It complements the Board's Implementing Actions report that lists actions to be taken by the Board in support of the transportation strategy. Both reports are available on our web site at w nny.g sb.on ca. GTSB Web Site Has New Look Check out our revamped and upgrade web site and give us any feedback to further improve it. The current approach is designed to accommodate the needs of various visitors, including member of the public, GTSB members, the media, or consultants responding to requests for proposals. All reports and background studies and many other documents are available for downloading in PDF format, so that the exact documents can be viewed or printed out exactly as they were created in a variety of software programs. even if the viewer does not have the original program, the fonts that were used, etc. Go to unvw.gtsb on ca. GTSBHighlights Page 2 September 22, 2000 TOTAL P."93 COUNCIL INFORMATION Ontario Power Generation Nuclear Report Card A// sites July • 2000 Report Cards are also available - ONTARIOrPOWE� individually for Bruce Nuclear, p T Darlington Nuclear and Pickering Nuclear, - GENERATION I-6 Public Safety i .P One gauge of how safe our stations are is the number of events that cause some reduction in the margin of Public safery. Such events, in themselves. don't neces sadly pose a danger to the public, but they do put pressure on the station's safety systems and therefore temporardv reduce the margin of safety. This report card fists the number of Level I and 2 Reportable Events.A Level I Event is defined as highly signifrcantA Level 2 Event is significant. Reportable Events -i Ac Wal y-= iarget 60, nnta lI i ♦ 5o 9 I �- 1 40l zi w 24 m 2U ° 15 1 Tr.. A o to j a , x 0 YE 98 YE 99 YTD 00 'Data is cumulative Reportable Events Summary: Four level 2 events occurred in July, which is worse than target One event occurred at Bruce. Three events occurred at Darlington and involved open steam doors. Darlington is working towards developing solutions for the reduction of steam door events. knother significant measure of safety system performance is the "Reactor Trip Rate' the number of unplanned reactor shutdowns (per 7,000 hours of operation) triggered by automatic safety systems. Reactor trips indicate potential problems that need to be addressed . but thev also demonstrate that safety systems are working as they should to catch these potential problems. Reactor Trip Rate Summary: In July. the reactor trip rate measured 0.00, which is better than both our target and the WAN\TO standard of one trip per 7,000 hours of operation per year. Radiation Exposure to the Public ofilEff 1.8 4.0 Better than target 1.2 3.8 Better than target 2.4 8.0 Better than target t Data is cumulative This figure is an estimate of the radiation dose people would receive if they lived just outside the station boundary at their residences 24 hours a day, drank local water and milk, and ate local fish and produce. The dose is measured in microsieverts (pSv), an international unit of dose. By way of comparison, the average Canadian receives about 2,000 microsieverts a year from natural sources such as cosmic mys and radon in the soil. New technology has been introduced at the Pickering site boundary to more accurately calculate public dose values at Pickering Nuclear. Dose tu public Summary: The Dose to Public at all sites was better than target and significantly better than the regulatory Wnrt cf SOM microsieverts (p$v). Dose to Public is reported quarterly and will be updated in the September report card. ONTARIO POWER ,ENERATION • NUCLEAR REPORT CARO • At L sirES • JULY 2000 27! - Environmental Performance -1 The measure used here to gauge environmental per imeR formance is the number Of spills of chemicals or other substances that have taken place at the stations. These figures indicate 'major and moderate pre. veritable spills" as defined by the Ontario 'a Ministry of the Environment. v n m c v d a` Preventable Spills' a O =Actual y = Target YE 98 YE 99 YM 00 'Data is not available for 1998 'Data is cumulative Preventable Spills Summary; £here have been no major or moderate spills this vear. This is better than target. y One of the most widely accepted measures of employee safety is the Industrial Safety Accident Rate - the number of employee accidents per 200,000 hours worked that result in lost time, injuries that restrict work, or fatalities. Industrial Safety Accident Rate Q=Actual- =Target 0.4 BETTER 1 043 0_44 R1 c 0.2 _= 925 a o 9_01 YE 98 YE 99 YT000 lraustry semha , Industrial Safety Accident (tate Stmmmr The Industrial Safety Accident Rate measured 0.25 in july.This result is significantly better than both target and performance in previous years, proactive safety programs, particularly controlling slipping hazards. appear to have reduced the number and severity of accidents. .Mother useful measure of employee safety is the Accident Severity Rate the number of days lost to injuries per 200,000 hours worked. Accident Severity Rate Stanneer The Accident Severity Rate measured 2.0 in July This result is better than the target of 3.4 days lost to injuries per 200,000 hours worked. Sites are providing modified work to allow injured workers to minimize time lost when an injury has occurred. ONTARIO POWER GENERATION • NUCLEAR REPORT CARO • ALL SITES • JULY 2000 Electricity y' Production Capability Factor O=Actual y -=Target One measure of how well the stations are doing at producing elec- goo of HER trickly is the "Capability Factor: This figure represents the amount of r so 765 811 —s i--� electricity the stations are actuailv capable of producing per month.�yl 76.2 as a percentage of their potential capacity — in other words, their so e' capacity if all reactors and related systems were operating with no down-time at all. 2 ao T Capability factor Summary: 20 The yearIodate Capabilitv Factor was better than target to the end `� of uly. ° YE 98 YE 99 YTD 00 Nuclear Performance Index Nuclear Performance Index ---1 = Actual -t - target This index, reported on a quarterly basis, is measured out of 100 BVVR IN and provides an overview of performance based on eleven key ���...999 statistics that cover a number of areas, including safety and pro- v B0 �, e1� 61. 9 I ductioo.The index was developed by the World Association of m _ I Nuclear Operators - WANO. E fi0 62A e0 Nuclear Performance Index Summary: a For nine consecutive quarters, the performance index has registered m an improvement. For Q2 2000 the index measured 83.3, which is z better than the target of 82.8 and represents a LO point increase 0 from Q 2000.The NPI is reported quarterly and will be updated in YE98 YE 99 0200 &"nmdrR the September report card. Glossary Index: A collection of statistics that, taken together provide a useful standard or measurement. WANO: World Association of Nuclear Operators an international organization created to ensure a high standard of excellence among nuclear operators around the world. YE: Yearend YTD: Year-to-date Ontario Power Generation is a major North American electricity generating company. based in Ontario. The company's goal is t:, expand into new electricity markets, while operuticg in a safe, open and environmentally responsible mane . For more information, please call a M.592-6189 or visit our website at wwwontariopowergeneradortrorn ONTARIOPrUIVER GENERATION ONTARIO POWER GENERATION • NUCLEAR REPORT CARD • ALL SITES • JULY 2,300 COUNCIL INFORMATION I-10 VALLEYS 2000 (BOWMANVILLE) INC. MINUTES of meeting of the board of directors of Valleys 2000 (Bowmanville) Inc. Held at the Municipal Administrative Centre on the 12' day of September 2000 at 7:30 p.m. PRESENT: Bill Huether, Carl Schenk, Frank Lockhart, Susan Larsh, Mavis Carlton, Harold Hammond and Al Strike. ALSO PRESENT: David Crome, Director of Planning for Clarington and also Brent Mavin & Bin Newell representing Clarington. REGRETS: Al Vaillancourt, Iain Maciver, Bob Simpson, Bill Humber, Dave Lawson & Kevin Anyan. 1. Re: Goodyear Lease - David Crome, the Director of Planning for Clarington, reported on the status of the lease negotiations with Goodyear. The Town has been negotiating directly with the Goodyear head office and its lawyers concerning lease arrangements. The Town had approached Goodyear to transfer the valleylands to the Municipality reserving out necessary easements for maintaining the pond. However, this approach was not accepted by Goodyear management who wish to proceed by leasing the west portion of the valleylands exclusive of the pond and dam. Dennis Hefferon, the Town Solicitor, is preparing a draft lease and terms are expected to be finalized in 3 to 4 weeks. The lease would likely have a 60 day termination clause which would potentially mean that any Valleys 2000 facilities would be lost. Given this, David Crome suggested that major facilities not be placed on the Goodyear lands. He requested that Valleys identify those facilities which are planned to be constructed on the Goodyear's lands. It was recorded for the benefit of David Crome that our maior concerns were as follows: - development of the Main Trail - a secondary trail along the river to the east of the main trail - construction of lookout platforms at the pond, fish ladder, recent bank improvement below the dam and a further place to the south again where there has been river bank improvement. - planting along the trails (main and secondary) on Goodyear property - stream stabilization on Goodyear property - improvements to the fish ladder in conjunction with viewing platform to keep people away from the dam 2. FALL 2000 Works Program - Frank Lockhart reported that because of the improvements already made by students to the secondary trail on the west side of the main trail leading down the old river course, the readiness of Blue Circle to provide trail material and the delay in finalizing arrangements with Goodyear, we should forthwith proceed with only the works on the CLOCA lands. It was moved by Huether and seconded by Schenk that we begin work on the CLOCA lands as follows: (a) extend the present parking lot the west to permit the establishment of 3 or 4 parking rows, and not proceed with the proposed extension to the south at this time. (b) proceed with the Trail work on the west old river bank (Frank Dream Walk). ( c) begin work on the trail along the river on the east side of the main trail. all after obtaining of appropriate approval from CLOCA and assistance from Brent Mavin. Carried 3. Funding Search Status - Susan Larsh stated that she saw no use in pursuing further funding because of the property acquisition delays and our inability to state exactly what funds would be spent on. Al Strike commented that as our "2nd phase" development became more definite in the fall and over the winter we should then proceed seeking out further funding. Chair Frank stated that he had sufficient funds available once Trillium was finalized to carry out the planned works on the CLOCA and Goodyear properties. 4. Minutes of meeting held :Dn August 20th were approved on motion of Larsh seconded by Carlton and carried. 5. Chair Frank reported that he intended to send out lettersof thanks to the interviewees for our funding study and confirm regmrements for the Trillium advances once the Goodyear property agreement is signed. 6. Property - Frank reported that Mark Williams had agreed that his property would be coming to the public and that a letter (and a transfer eventually should be received shortly. Bin Newell advised that Stulberg was actively trying to sell all his valley lands and that hopefully some agreement could be made with a purchaser over winter months. the 7. Leadership for Fund Raising was put on hold until the plans for property acquisitions has been firmed up. 8. Case Statement - will wait until our program is finalized. 9. Official Trail Start planned for September 16th has been postponed until settlement with Goodyear has been completed. 10. Tree Planting- Chair Frank advised that he and Carl Schenk have a tree planting program as authorized and that they were attending at Richardsons in Pontypool to purchase trees for delivery on September 29th for planting by 30 High School students which has been arranged. 11. Treasurer's Report - none 12. New Business- Brent Mavin brought up the matter of the impending sale of property No. 13 lying south of the Base Line on the plan attached to these minutes. Bin Newell advised that negotiations with the Town included sub— stantial environmental protection land being dedicated to the Town which would include our intended trail south of the Base Line. 13. Date, Time & Place of Next Meetin Tuesday, October 10th, 2000 at the Municipal Administrative Centre at 7:30 p.m, 14. Regular monthly meeting - a base quorum of 7 board members attended this meeting and there was a report that one or two board members had regular Tuesday evening commitments. Sue Larsh offered to take a monthly meeting preference form off her computer so that it could be sent out with the Notice of meeting and minutes to be completed by all members and returned before or at the next meeting on the chance that we might find a date acceptable to all directors. 15. Meeting adjourned on motion of Huether and Shenk at 9:10 p.m. 1 Minutes approved S --------- ----------------- ecretory day of 2000 Attachment - Property Acquisition Map - Chair ---------------------- COUNCIL INFORMATION MINUTES 1006GT41 y I-lI LOCAL ARCHITECTURAL CONSERVATION ADVISORY COMMITTEE MUNICIPALITY OF CLARINGTON MEMBERS PRESENT: Jeff Brooks Mavis Carlton Steven Cooke Janie Dodds Linda Kiff Councillor Jane Rowe REGRETS: Nancy Miller, Simone Georges, Isabel Little GUEST: Linda Harlos A quorum being reached at 7:15 p.m., Chair Janie Dodds declared the meeting open and welcomed members back from the summer vacation. MINUTES Minutes are not available for this meeting: The June meeting was a visit to Parkwood in Oshawa; the May meeting was cancelled and the April Minutes have been mislaid, but should be presented for the October meeting. Janie introduced guest Linda Harlos who wished to talk about the deterioration and demolishing of heritage properties in rural areas undergoing development as industrial or housing subdivisions. For some considerable time, Linda and her husband have been trying to move Southview Villa, an heritage property in the Queen Anne Revival style located on the north side of Baseline Road. east of Courtice Road. The area is now slated for development and the house must be moved or it will be demolished. For several reasons the house could not be moved to the west and therefore must be moved to the east. There has been considerable difficulty in obtaining a suitable lot within reasonable distance mainly because there are restrictions on severing a from agricultural acreage. The purchase of an acceptable lot is now being pursued j,4=,-�eS�.I; pC suggested that in order to allow severance of a lot for relocation of a heritage build; a chanp�%y6_.,�U_ .... . to by-laws should be proposed. Such an amendment should include very tight res trictio S. ACK. ai Jeff Brooks declared a conflict of interest as he; is employed by the Regional--•– ` COPD 14y_ Discussions included the possibility of establishing a special heritage area to be jLde __-- provide for re-establishment of threatened heritage resource buildings. With thelantici=.Vd_— development and growth of Clarington and futute construction of the Highway 407, thp;c-is..no �d------ doubt that there will be more cultural heritage resources under threat in the municipality,as.well. as throughout Durham Region. Minutes of LACAC Meeting of September 19, 2000 20-07 Moved by Steven, Seconded by Linda: Page C LACAC requests Council to recommend in the Municipality of Clarington's response to the Region's proposed Official Plan Review, that the Review address the preservation of cultural heritage structures and, in particular, the relocation of such structures in order to save them from demolition. CARRIED with Jeff abstaining FINANCIAL REPORT Treasurer Linda reported that there had been little financial activity over the summer. The balance as of August 18 was $7,637.22. Janie presented bills for $43.30 for the purchase of film and developing of the photographs of several properties. 20-08 Moved by Linda, Seconded by Jeff, that the Treasurer's report be accepted and the bills paid. CARRIED Primary ists Janie pointed out that the review of properties on the Primary List must be completed and requested that outstanding lists be retumed to Isabel as soon as possible. At the next meeting we should discuss our review and make decisions about updating the lists. It is a large undertaking. NEW BUSINESS The paperwork regarding designation of the Armories in Orono had been misplaced. The Clerk is arranging for them to be replaced. Janie then presented information and circulated photographs about four properties on which she had been working for some time: 3335 Lamb's Road, Bowmanville, Julie & Gary Gatchall Built in 1890, the owners are requesting interior and exterior designation: original windows, siding, interior window and door trim, baseboards, staircase and railings, plank flooring, also in the dining room and kitchen. 20-09 Moved by Steven, seconded by Jane that the requested features of this house be designated. CARRIED Minutes of LACAC Meeting of September 19, 2000 5161 Main Street, Orono, Bradley & Yvonne Lauzon Built in 1899, Exterior and Interior designation is requested. 20-10 Moved by Jeff, Seconded by Linda that this property be designated. CARRIED 4525 Concession 5, Carol & Barry Lamont The Windows have been replaced, but it is the owners' intent to retore the windows to the original. Page 3 Designation is requested of the entire exterior and the interior, except the windows as they have been replaced. 20-11 Moved by Linda, seconded by Jeff that designated as requested be approved. CARRIED 5277 Main Street, Orono, Ken and Judy Campbell It was agreed that more details about this property should be obtained before approval for designation is given. CORRESPONDENCE Janie advised that some correspondence had been received over the summer. A Private Members Bill had been presented requesting a much longer delay regarding demolition of properties that are important heritage cultural resources. Notice of the establishment of an historical challenge fund or endowments for capital projects. This could be possibility for cemeteries preservation in our area. Sales Tax Rebate on materials used to preserve designated properties. OTHER BUSINESS Janie reported on the meeting of local LACACs she and Mavis had attended at Parkwood in June. It was interesting to learn that similar concerns and problems are encountered by the various groups. It was also noted that most LACACs are preparing a list of trades people. It is proposed that a co-ordinated list should be circulated when it is ready. Minutes of LACAC Meeting of September 19, 2000 page if- Bowmanville Book Jeff asked about the current status of the Bowmanville Book. Jane Rowe reported that the book was launched at the Museum on September 7 and there was a good turn out, including members from the Port Hope LACAC and the media. 1000 copies had been printed to be sold at $29.95 each plus GST. The income goes into a reserve fund to assist in recovery of the cost of publication. A copy was circulated among those present. The publication is available at the Municipality, the Bowmanville Museum and the Book Studio. It is also available at Furby's Bookstore in Port Hope. An Order Form for mail orders is being prepared. There being no other business, Jeff moved adjournment. Next Meeting 7:00 p.m. Wednesday, October 11, 2000 Newcastle Village Community Hall NOTE: The change of both day and date for the next meeting in October. Members have been advised by phone about the change. Previous arrangements for viewing properties in Orono will not take place. Arrangements have been made to meet before the meeting on November 21, 2000 at 6:30 p.m. at 3335 Lambs Road to view that house. COUNCIL INFORMATION vl'Gs C' =_"t.'1, J Ontario Power Generation Nuclear Report Card Darlington Nuclear Augurt • 2000 I-12 RP.porl Cards are also avallable individually for Brune Noclusr, Pickering Nuclear end OPG Nuclear Operations. ONTARC0FIGOWEI:- _GENERATION.. Public Safety One gauge of how safe our stations are is the number .ma of events that cause some reduction 1n the margin of + public safety, Such events, in themselves, don't neces• sarilY Pine a danger to the public, but they do put g pressure on the stailon's safety systems and therefore rempornily reduce the merein of safety This repon card lists the number of revel 1 and 2 Reportable Events. A Level 1 Event Is defined u highly significant. A Level 2 Event is slgnlflrant. Reportable Events I 0 • Actual + • Tergal YE so YEW TTG as , Data is cumulatl. Another slgnlfimt measure of safety system performance Is the "Reactor Trip Rate' -the number Of unplanned reactor shutduwms (per 7,000 hours of operation) triggered by automatic safety systems. Reactor trips indicate potential problems that need to be addressed - but they aiso demonstrate that safety systems are working as they should to Catch these potential problems. Radiation Exposure to the Public This figure Is an estimate of the radiation dose People wou',d receive if they lived Just outside rhe station boundary It their residences 24 hours a day, drank leral water end milk, and aoe local fhh and produce.The time Is measured In mkrosle eros (l&), an lnternadonal unit of dose. By way of comparlaort, the RVerap Canadian receives about 1.000 mkroslevens a year from natural sources such as cosmic rays and radon in the soil. ONTARIO POwea GENERATION • Muc1,EAR REPORT CARD - DARt IMGTOM PUC6eAR LuOURT 20no Environmental Performance The measure used here to gauge emironmental per. fmrmance 6 the number of spW$ Of chemlcah or Other substances that have take, place at the stations. These figures tndlcate'maJor and moderate pre- ventable spUls'as defined by the Ontario Ministry of the Environment, Employee Safety One of the most widely accepted measures of employee safety is the Industrial SefetyAcckient Rate - the number of employee accidents per 200,000 hours worked that tesuit in Icer time, InJurles that restrict work. or tatai tim. preventable Spills I.7 EM Adualr a Target oatais rat avaMble for 19N 'Date Data a cumutetbe Industrial Safety Accident Rate (M. Acwal -r. Targw or M1111, sa Another useful measure of employee safety h the Accident Severlry Rate - the number of days lou to in wim per 200,000 boors worked. ONTARIO POWER OENERATION . NUCLEAR REPORT CARO • OARLINOTON NUCLEAR • "GUST 2000 a Electricity Production .. r One measure of how well the s itlone are doing at producing elm. ulcity is the'Capablllty Factor. This agora represents the amount of electricity the stations are acttu0y capable of producing per month as a percentage of their potential rapacity — in other words, their Capacity If all reeLTols and related systems, operating weth no down-time at All. II`f,ll , I I ' Ill I �I" �n0 4SNuclear Performance Index This index, reported on a quarterly basis, li measured out of 100 and provides an overview of performance bayed on 11 key statistics that cover a number of areas, including safety and prodoction.The index is used by the World Association of Nuclear Opentors - WANO to measure performance of nuclear plants worldwide. I�111 �.' I� 'll�l 1f°I�iU'eel(VgI li� au l`Wlly IJ(III'I.. a} Capability Factor GO- Actual -f. _ Targn BeMRaeM1 Nuclear Performance index T am -&n y .Tf •'- — otm baw as,0laeM1 Glossary I_ Index A m!/ecr/on Of statistics the< taken WANG: f"ar"A.sraclat/Ari o(Nudea` a Provide a uselu/standesd or measurement ���, cu,erre/ OpeM&w - en lnretnadond organlrat/on created roensure a h/ h AencR among nuclear operators around the „arid. B YE: YeatsetM Yrot Yaffmadlata ONTARIO POWER GENERATION . NUCLEAR REPORT CARD • DAALINGTOM NUCLEAR • AUGUST 200a . ONTARIOPOWin GENHATION COUNCIL INFORMATION _18 Ministry of Ministere des Municipal Affairs Affaires munieipales and Housing et du Logement Office of the Minister Bureau du ministre 777 Bay Street 'agar rue Bay ' 000CT 3G{ i't Qziaz1o,' ,q, Toronto ON MSG 2E5 Toronto ON MSG 2E5 Tel: (416) 585.7000 T41: (416) 585.7000 www.mah.gov.on.ca www.mah.gov.on.ca _//o/4a To: Heads of Council: I am writing to inform you that the Ministry of Municipal Affairs and Housing is introducing a new initiative designed to enhance local service delivery and strengthen government accountability to taxpayers. This new initiative is called the Municipal Performance Measurement Program. For many months, a number of municipalities have participated in various performance measurement and benchmarking exercises. They have identified, examined and refined indicators and measures that can help municipalities find ways to deliver higher -quality services more efficiently. A great deal of good work and solid results have emerged from these efforts, and I would like to thank those who contributed their time and considerable energy in this regard. Many municipalities have been asking the province to bring forward a program that builds on these efforts and sets out a standardized and comparable approach to performance measurement for all municipalities. I am pleased to announce this new, cutting-edge program in response. Starting with 2000 data, municipalities will begin to collect data that can be used to measure performances in nine core service areas, including waste management, roads and water services. Municipalities will then submit this data to the province through a revised financial information return, which will be available on the Internet. F- Municipalities will be required to report performance results to their taxpayers in 200L The province will compile the data from all municipalities and produce a sutp pf;7f� results. (The attached fact sheet outlines further details.) You will':re&ive'f a requirements, including definitions for the measures, in the very near future This program will allow municipalities to compare their costs, both int alEAht year, and in relation to other jurisdictions. It can also become a forul Fi.- successes and for sharing a wealth of knowledge, recognizing that so 4iere"in Oq r a local government has found a more efficient, more effective way to�deliveYa"simr ~1 service. -a - Heads of Council An excellent management and reporting tool, performance measurement is gaining momentum in the public sector. While it is used mainly on a voluntary or sector -specific basis in other jurisdictions, nowhere in North America does a systematic performance measurement program like this one exist. What sets this program apart is that it benefits rrom the participation of all local governments and gives taxpayers current information on the quality and cost of services in their communities. I expect that jurisdictions around the world will use Ontario as a model. To support municipalities through the process of implementing this program, ministry staff will hold regionally based training workshops. You will also soon receive a comprehensive handbook and other support materials to assist you in implementing this program. At the recent AMO conference in Ottawa, I spoke about a new and stronger provincial - municipal relationship — one that combines increased responsibility with better service and clear accountability. I am sure municipal leaders agree that implementing innovative approaches that lead to better services — and reporting on the success of these efforts — are excellent ways to support enhanced accountability. I believe this initiative underpins a new relationship and meets our mutual goals of better -quality and lower-cost services for taxpayers. I welcome your input into this process and look forward to your participation in assessing and building on this program over time. With ongoing input from local governments and relevant organizations, the ministry will further refine the measures and develop new ones for different service areas for subsequent years. I am convinced that this program will be an important contribution to both better -quality and more cost-effective local services and that it will advance the dialogue and discussion among taxpayers, whom we all serve. Yours very trul , __// Tony Clement Minister Attachment: Fact sheet COUNCIL INFORMATION Samuel Wilmot Nature Area Management Advisory Committee Tuesday, May 16, 2000 Meeting Minutes In Attendance: Mark Wright Guy Morey Ed Belsey Dick Lovekin (8:00 p.m.) Tim Rance B. Mavin, Clarington Works Department Regrets: Terry Hutchinson and Cheryl Leishman, Absent: Dave Lawson, Warren Coulter The meeting was called to order at 7:07 p.m. L. Agenda Items Bob Willsher Carl Schenk Ken Bray Councillor C. Trim Willi Woo A letter of resignation as chair, from T. Hutchinson, was added to the agenda and the item "member expenses" was modified to include a budget discussion. The agenda, as amended, was approved on a motion by C. Trim and C. Schenk. 2. Minutes from the April 18 2000 meeting. On a motion by C. Trim and C. Schenk the minutes of the MaFeh 21, 2000 April 18th, 2000 meeting, were approved as circulated. 3. Business Arising from the minutes of the April 18 meetin Ontario Power & Canada Trust fund raisin No report as T. Huchinson was absent Technical committee recommendation I-19 Carl Schenk, on behalf of the Technical Committee, presented a five-page implementation strategy. The report detailed an action strategy for the Nature Area with a general prioritization of the various components. It would be up to the Management Committee to review the document and approve the implementation and priority of various projects. -2 - Carl emphasized the importance of protecting the Nature Area as public usage increases. Already areas of the site have experienced further degradation through public use. Managing the use of the site by the public through clearly established trails, barrier plantings and signage are of importance. He reminded the committee that the site is to be a passive nature area. A trail on the west side of the nature area is important to provide controlled public access to the water front and marsh areas. Approximate costs were provided in the Technical Committee" report. The trail on the west side should be a walking trail only. In order to move forward on the recommendation assistance from the municipality to review construction costs and location was recommended. It was moved by Carl Schenk and seconded by Guy Morey, "that the committee endorse, in principle, the construction of a walking trail on the west side of the nature area and that the Clarington Works Department be requested to ascertain the cost of a 1.5 m. 'hiking only' trail from the Cobbledick Road parking lot to Lake Ontario, based on an alignment approved by the Samuel Wilmot Management Advisory Committee." It was agreed that Brent Mavin, Technical Committee members and other available committee members would meet at the nature area on Friday, May 26 at 7:00 p.m. to review the potential placement of the trail. It was also agreed that committee members would review the Technical Committee's implementation plan and be prepared to discuss the plan and implementation priorities at the June 20 meeting. A motion by Bob Willsher and seconded by Mark Wright was approved to have Brent Mavin provide cost estimates at the June 20 meeting for signs at Cobbledick Road and Highway #2 to direct visitors to the Cobbledick Road entrance to the nature area. Expenditure of $22.000 MNR grant The committee is of the understanding that grant monies must be expended by July 1 2000. Approval to extend this date has not yet been received. Volunteers Plan Development of the plan has not been completed. It was sugg%nted that much of the work detailed in the Technical Committee's report would require volunteers to complete the various projects. It was suggested that the volunteer plan should be developed in conjunction with the Technical Committee's report and the Management Committee's review of that document. This would permit targeted identification of specific volunteer needs, -3- 4. Reports Chair's Repo No report as the Chair was absent Public Relations Committee The Committee reported on the following items: Fun Fairs: Committee members have attended Fun Fairs at Ontario Street Public School, Kirby Public School and Newcastle Public School. The last Fun Fair of the current school year is scheduled for June 15 at Dr. Emily Stowe Public School. The Fun Fairs have been well attended and have provided the Management Advisory Committee with an opportunity to promote the awareness of the nature area, provide the public with the opportunity to volunteer and to raise funds for the Management Committee's work. 4 volunteers completed forms which were given to Mark Wright. Maplefest: Management Advisory committee members staffed a booth during the Maplefest. Again, we achieved the objective of providing the community with information about the nature area and to raise funds for the committee's work. Many visitors were unaware of the nature area or its location. The visit by the Minister of Natural Resources was quite successful. The minister planted a tree and toured part of the nature area. Good media coverage was provided, as was representation by Council members. $200 was allocated for this event and the actual costs were $135. Nature Walks and Scouts tree planting: Two nature walks were held on April 29. The morning walk had a low turn out. The weather was exceptional and there were many other events in the community to attract residents. The afternoon walk had approximately 30 visitors. Guy Morey provided them with a guided tour. On Sunday, May 7 approximately 50 scouts and their families participated in tree planting. They succeeded in planting 650 trees. It was noted that volunteers who plant trees need to have a good understanding of the proper planting methods. Many trees planted required re -planting to ensure proper growth. It was suggested that we consider developing a core group of individuals to assist with planting with the emphasis being on educating them in advance to ensure success the planting efforts. -4 - It was noted that the site has a considerable amount of garbage strewn through various areas. Those fishing at the creek generate much of this litter. On a motion by Charlie Trim and Mark Wright it was recommended that a letter be sent to the Angler's Association (through Dave Lawson) requesting that the group consider organizing a clean-up day at the nature area. Councillor Trim pointed out that we often use young people to pick up the garbage. He suggested that we target those who are contributing to the problem as well. The committee has begun selling raffle tickets to raise funds for educational and promotional materials. The draw will be held on October 14 at Applefest. Committee members were asked to obtain books of tickets to assist in their sales. Enough tickets have been sold to pay the cost of ticket printing and the raffle license. The next newsletter is scheduled for printing within two weeks. Originally it was planned to publish 6 times a year. The committee recommended that this be reduced to 4 times a year. There were no objections to this change. The Public Relations committee will also review the cost of printing the newsletter to obtain the best possible price. The committee is reviewing participation in the Sidewalk Sale in June and the Applefest in October. Space at these two events is very limited and a scaled down display by the committee is likely required. The committee is planning a nature walk for teachers within Clarington for the last week of August. A letter will be sent to schools to determine the level of interest in this event. The committee recommended the printing of a simple information brochure. A sample was provided to committee members. It was agreed that it should be printed and that a location map be added to the brochure. Ed Belsey will investigate what assistance can be offered in the printing of this black and white brochure. A bank account for the raffle is a requirement for the committee. The CIBC in Newcastle will provide an account at no cost. This will ensure proper records of the income and expenses of the raffle should an audit be conducted. It was recommended that there be three signing officers. Technical Committee In addition to the report in the follow-up section, Carl raised the question of the meadows seeding with native wild flowers. Although the committee previously decided not to re -seed the meadows, Carl offered that there should be further investigation. Carl will obtain additional inform,%tion on wild flower planting for the committee's consideration. The need for Hawthorn planting adjacent to the Water Treatment plant was also discussed. The Technical Committer; supports this initiative for the fall planting. However, there are limited supplies of Hawthorn plants. Carl will follow-up concerning potential supply and costs. Y Technical Committee (com_'d) During this discussion the matter of vehicle access to the waterfront by the Water Treatment Plant was raised. Vehicles are using the road allowance to access the lake. This is causing considerable damage to the area. It was recommended that the Municipality look at installing appropriate barriers to prevent vehicles from using this area. Brent Mavin will investigate. The Waterfront trail is experiencing problems with over growth and brush. It needs to be cleaned out. It was recommended that we try to arrange for volunteers with chain saws and the use of a chipper to complete this task. Carl will contact Mark Wright to see if he can have Mark solicit the assistance of Veridian. They have participated in other projects with considerable success. It was recommended that the effort be planned for August this year. Fund Raising Committee No report Volunteer Committee As reported above. Other Business Member Expenses/Committee Budget Concern was expressed that volunteer members were incurring personal expenses on behalf of the Committee. Long distance telephone calls, mileage to pick up planting supplies etc, were some of the expenses being experienced. Ed will advise committee members how to deal with this issue at the next meeting. Ed also advised the committee that there was a need to develop a budget for the balance of this year and beyond. There was considerable discussion concerning the matter and committee members expressed a need to know more of what the Municipality was expecting, where the funding for operational expenses was coming from and how much was being allocated for the committee's work. Grants from the province are known and the use of the funds understood based on grant applications. Ed will provide the committee with more information at the next meeting. Letter of resignation - T. Hutchinson Terry has resigned as committee chair effective immediately. On a motion by R. Willsher and C. Trim it was approved that the letter be received for information and that the selection of a new chair be the first order of business at the June 20 meeting. In The following items were deferred to the next meeting: Parking lot evaluation; Baldwin Meadows security; and MOC Trail Standards. The next regular meeting date is June 20 2000 The meeting adjourned at 9:04 p.m. on a motion by G. Morey and K. Bray. Meeting minutes prepared by: Bob Willsher, Secretary Samuel Wilmot Na a Area Management Advisory Committee �G Approved: 0� O � a+ C N oD E Cp C y bFq N 7 Cm C, C bF0 CFD CFD CFD CFD C N N N N ti U N ° UN T N N N N N N N° y ° y O td F= = F F F F F Q. Q F ti C4 A- ti ti ti.O ti .Ei ti 1 ti L � L L Y y y y F H_ y bDpr. A E o o A p y o x m U U v d ,n a 3� o 0wo y N ° ax z� xo n U aFi x A E P60 a �o \o z z it ami cd m m ro cd m as co w Co F 14 x y :3 ° C ro F ,b v o y 3 0 F F .00 In F U -moi N N Y N to H E F y H oFD v �' a E N a o a Y F U.- .m (d O OU 3 N T y y 4) to . U v 3 0 0 ; c a y�•-r as 4) o� E y `" aoOramx> N���Yy°P cLYc?N CU C,3 o w yr. yEX�aCo 0 °0uC�uZajj In Attendance: Samuel Wilmot Nature Area Management Advisory Committee Tuesday, July 4, 2000 Meeting Minutes Ed Belsey Dick Lovekin Ken Bray Brent Mavin Warren Coulter Bin Newell Cheryl Leishman Councillor C. Trim Guy Morey Mark Wright Regrets: Terry Hutchinson, Tim Rance, Carl Schenk, Willie Woo Absent: Dave Lawson, The meeting was called to order at 7:06 p.m. 1. Agenda Items On a motion from Councillor Trim, seconded by Dick Lovekin, the agenda was accepted. On a motion from Dick Lovekin, seconded by Councillor Trim, Mark Wright was elected interim Chair for the remainder of the term of the Committee. 2. Minutes from the Mav 16 2000 meeting, Dick Lovekin wanted to note that the minutes should reflect that "passive" nature area does not mean that ATV's or other "active" recreation is included. On a motion by Dick Lovekin, seconded the minutes of the May 16th, 2000 meeting, were approved as printed. 3. Issues Arisi from the minutes of the Mav l6 2000 meeting Expenditure of $22,000 MNR grant A letter has been received from the Ministry of Natural Resources extending the termination date of the Memorandum of Understanding from July 1, 2000 to December 31, 2001. Ontario Power & Canada Trust fund raisin No report as T. Hutchison was absent. However, in absentia, Terry Hutchison has asked that the applications be forwarded to the Technical Sub -Committee for review as the application requires details. Review of Technical Committee Roort Deferred to next full Committee meeting. Walking Trail Cost Estimates Brent Mavin advised that there are still concerns on whether construction of a trail would be completed by volunteer or contract labour, AND whether the construction will need to go through the Municipal Tender Process. Brent Mavin advised that based on a 2250 metre walking trial @ $12 / square metre, the estimated cost would be $22,000. On a motion from Guy Morey, seconded by Dick Lovekin, the walking trail was referred back to the Technical Sub -Committee. West Trail Location Brent Mavin advised that the "ok" on a culvert is still outstanding. Brent Mavin also advised that the location of the trail should follow the existing "path" Brent Mavin advised that tourism type directional signs cost approximately $330 per sign with an additional $100 per year maintenance fee. Brent Mavin will investigate the minimum size that is legible from a Regional Road and whether the estimated costs of maintenance are accurate. Dick Lovekin expressed concern that maintenance fees represent one third of the cost Newsletter, lune Edition Ken Bray advised that the June Edition of the SWAN has been published and mailed. Letter to Angler's Association Ed Belsey will contact Tim Rance regarding sending a letter to the Angler's Association regarding litter in the Wilmot Creek area. Letter to Schools re August Nature Walk Guy Morey will call Bob Willsher to determine for further information. Printing of Brochure Ken Bray advised that the printing of the brochure will be completed but is awaiting pictures. Bank Account for Raffle The Committee determined Guy Morey and Ken Bray will be signing authorities for the L Committee. Mark Wright will be a third signing authority in Guy Morey or Ken Bray's absence. Wild Flower Seeding / Hawthorn Plant Supply Cost Via e-mail, Carl Schenk has asked that his input be brought to the Committee's attention, as follows: 1. Sources of Barrier Plants -- I have forwarded a letter to the Arboretum at the University of Guelph asking if they can advise of suppliers of Hawthorn and Prickly Ash plants, as well as native shrubs that produce berries relished by birds and other wildlife. I assume that I will have a response before our next meeting and will provide an update to the Committee at that time. I advised them that we were hoping to do some barrier planting in the fall. 2. Wildflower Meadows -- I have received the name and address of a supplier of wildflower seed mixes from my contact in the Windsor Parks and Recreation Department, namely the Ontario Seed Company in Waterloo, Ontario. They can provide custom pre -mixed batches of native wildflowers and native grasses but my friend advises we shouldn't be shocked if a 25 -Ib pail of seed costs us $400.00. I feel there is no urgency about the possible development of wildflower meadows owing to other priorities but I think we should not rule them out altogether and obtain some informed opinion about this concept at some future time. You will recall that Committee members are to provide any comments or suggestions on June 20 to my presentation on Prioritization of Activities at the last meeting. Discussion regarding the Implementation Strategy was deferred until the next Committee meeting. Vehicle Access Barriers Brent Mavin advised that he will investigate these concerns and determine how the Municipality of Clarington (MOC) can assist. Volunteers for Brush Clearin Guy Morey advised that there are a substantial number of Manitoba Maple that need to be cleared. Brent Mavin advised that Veridian Corporation had a "Clean the Valley" day where a wood shipper was provided to assist in clearing brush. Bin Newell and Brent Mavin will investigate. Budget / Member Expense Blank budget sheets have been distributed to Committee members to draft estimated costs and revenues for the current and next year(s). On a motion from Dick Lovekin, seconded by Councillor Trim, Guy Morey, and Ken Bray, it was determined that the budget sheets be referred to the Sub -Committee level for completion prior to the next full Committee meeting in September. 4. Reports Chair's Report No report as the Chair was absent. Public Relations Committee Ken Bray reported that: • The June Edition of the Newsletter has been published. • The school events were a success. • The jelly bean contest was the largest success. • The SWNA brochure is near completion, pending photos. Technical Committee As reported as part of Issues Arising. Fund Raising Committee No report. Volunteer Committee The Sub -Committee reported that summer recruitment is very difficult. Other Business Letter of resignation - Bob Willsher Bob Willsher resigned from the Committee effective June 16th. Mark Wright read the letter of resignation to the Committee members. The letter was received for information. Councillor Trim provided the following comments: • Bob Willsher informed Councillor Trim that he would be submitting his resignation. • Councillor Trim stated that he thought the Committee has done a great job to date: • The Committee has done a great deal of work; ■ The purchase of the Kaitlin lands is a significant accomplishment; • Ken Bray as a new member is an important contribution to the Committee; • The MNR's contribution of $22,000 is a significant contribution as a result of the work of the Committee; • Warren Coulter and Tim Rance are interested parties and attend regularly, which contributes to the Committee's work as a whole; • Brenton Rickard, the first person to resign from the Committee, only resigned in order to focus more effort and attention, very successfully, on another Committee; • Terry Hutchison ensured that meetings were run professionally - his resignation as Chair was for personal reasons, not related to Committee work. • Councillor Trim stated that volunteers (Committee members and otherwise) can only do so much; • Councillor Trim stated that fundraising is very time consuming and takes substantial effort, but a lot has been accomplished; • Councillor Trim stated Although the Committee has only existed for one year, a lot has been accomplished in a short time frame; • Councillor Trim stated that Bob Willsher has other commitments that may have bearing on his reasons for resigning, and • The Committee members should not be discouraged by any Committee member's resignation Mark Wright added that his experience with newly formed Committees is that it is very difficult to accomplish much in the start-up phase. Baldwin Meadow Security As discussed under Issues Arising (Vehicular Access and Barriers). Mark Wright added that vehicular barriers may also refer to concrete bumpers in the Cobbledick Parking Lot. MOC Trail Standards Trail standards were referred to the Technical Sub -Committee for assessment of types of trails and corresponding cost estimates. Parking Lot Evaluation Brent Mavin advised that a "list of deficiencies" related to completion of the parking lot has been sent to B.N. Fenton Construction (the contractor). Brent Mavin also advised that he will investigate whether the MOC can provide concrete curbs for barriers. The next regular meeting date is Tuesday September 5 2000 The meeting adjourned at approximately 9:00 p.m. on a motion by XX and XX. Meeting minutes prepared by: Ed Belsey, Planning Technician on behalf of Samuel Wilmot Nature Area Management Advisory Committee L /l Approved: Ou 00 M M T M M- b0 C .y Y H CO G C k 0c ` 8 0 c ti U U � cdC. o C X as E c a nn o o O G C U Y U p N =' 4N., U p .0 C aT. • iC U c S o U 0 N c 0 a` U � N U C. m p o `'"O� A�c� � c. p a3i w U c c o 0 3 c axi o 3 a 3 o w Y o u O a U [L U Z a 0` 3 x J✓ w o0 O (V 'T �� y d 4. 7 y V V rz C Q E Pa a N p U p Uv 0 G o�j c❑ 3 0 .D p x cL 4 E E � a an / = V v „ c o o U oo to to to E d aci .n c c •c .E C Y E g E� C o �, W ~ E N E N N N C N 0 o N N N -- E E E E E E U N�+ C iV C C C C C C C C O O N 04 Q ti /. ti ti cam. ti ff �-7i ti ti .O-, ti �i 00 M M T M M- b0 C .y Y H CO G C k 0c ` 8 0 c ti U U � cdC. o C X as E c a nn o o O G C U Y U p N =' 4N., U p .0 C aT. • iC U c S o U 0 N c 0 a` U � N U C. m p o `'"O� A�c� � c. p a3i w U c c o 0 3 c axi o 3 a 3 o w Y o u O a U [L U Z a 0` 3 x J✓ w o0 O (V 'T �� y d 4. 7 y V V rz C Q E Pa a N p U p Uv 0 G o�j c❑ 3 0 .D p x cL 4 E E X X j y an / = V v T E C U U p E E C d aci .n - U E c w E H �¢ U x M 0. a �, 0 0 0 W �, W U 00 M M T M M- b0 C .y Y H CO G C k 0c ` 8 0 c ti U U � cdC. o C X as E c a nn o o O G C U Y U p N =' 4N., U p .0 C aT. • iC U c S o U 0 N c 0 a` U � N U C. m p o `'"O� A�c� � c. p a3i w U c c o 0 3 c axi o 3 a 3 o w Y o u O a U [L U Z a 0` 3 x J✓ w o0 O (V 'T �� 10/03/2000 14:23 8076836370 PAGE 01 CODNCIL DIRECTION D-9 Ontario Public service Mr. Leonard Mason Employees Union President, OPSEU Local 737, Thunder Bay Jail OPSEU 76 Gresley Crt. Thunder Bay, Ont. P7A 1 S7 Tel. 683-3900 Fax. 683-6370 October 3, 2000 SEFPO svndicat des Employees The Municipality of Clarington dela ronction Publique Fax: (905) 623-5717 dePonrario Tel: (905) 623-3379 RE: Privatization of Ontario's Correctional Services Local .................... Clerk, Municipality of Clarington My name is Leonard Mason, I am President of the Ontario Public Service Employees Union Local 737, Thunder Bay Jail. I am also a 12 year veteran Correctional Officer at this maximum security institution. The Ontario government has announced that private/public partnerships are being investigated for Correctional Services. The super jail in Penetanguishine and five "Phase 1 Young Offender Facilities" have been specifically targeted for privatization. With this action and the government's stated intentions, I believe that there is a very good chance that all of Ontario's Correctional services will be privatized. I have attached documents from the Minister of Corrections, Doctors, Senator's, and Professionals in the justice field TWs is an issue of public We are su:.. ry-..w supporting Midland andpoo private prisons Town C�»tp� � on all Ontario municipalities to oppose private prisons and sup ublicl - run correctional services. ACX 5, . ,..� I am lobbying you to put this resolution on your Council �R(GIl♦�i ° i telling the provincial government that this experiment is a....... ha .�...—' I am asking for a vote on the attached resolution o operation of provincial facilities. PPosi 1 Qrnership etid Sincerely y, 7 Leonard Mason _.10/03/2000 14:23 8076836370 PAGE 17 TOWN OF 7SLKPHC ME PENETANGUISHENE r76e1 o.e.1"A 10 ROBERT STREET WEST MAILING ADORE35 r A 9 c 1 Y 1 L C noel w . ay.a P.O. Bo: 9009, PalletangulshaM, L9M 292 CERTIFIED COPY OF RESOLUTION NO. 00-08 DATE, January 12, 2000 WHEREAS the Council of the Town of Penetanguishene was advised in late November that, contrary to previous assurances from the Provincial Government, the new Central North Correctional Facility would be publicly operated, the Provincial Government Is going to seek proposals to have the facility operated by a private company; AND WHEREAS Council took the assurances of the previous Minister of Correctional Services on two or=Rlons at face value that the Correctional Facility in Penetanguishene would be publicly operated; AND WHEREAS Council is on record with the Ministry of Correctional Services stating that the Town of Penetanguishene prefers a publicly operated facility duo to the benefits that would accrue to the Town of Penetangulshene; AND WHEREAS the Mayor confirmed this position with the new Minister of Correctional Services, Mr. Rob Sarrpsun, at a meeting held In August with Mr. Garfield Dunlop, M.P.P., Simcoe North; AND WHEREAS the Province of Ontario represented by the Minister of Correctional Services, Mr. Rob Sampson has completely reversed a decision of the previous Minister without explanation to the Council of the Town of Penetanguishene; AND WHEREAS Council is completely and utterly flabbergasted at the arrogance of the Province of Ontario to Ignore the wishes of the taxpayers it serves and reverses a decision made in the best Interest of the taxpayers of Ontario; AND WHEREAS council sought the new Correctional Facility. obtained it, and then negotiated a Site Plan Agreement in good faith on the basis of the commitment that the facility would be a publicly operated farility; AND WHEREAS this reversal of a previous decision has called into sarlous question the Government's commitment to fulfill Its obligations under the Site Plan Agreemcnt; ,,,y V-; 10/03/2000 14:23 8076836370 PAGE 18 -2- BE IT RESOLVED that the Council of the Town of Penetanguishene strenuously opposes the Province's decision to seek private sector proposals to operate the new Central North Correctional Facility: AND BE IT FURTHER RESOLVED that the Council of the Town of Penetangulshene hereby requests the Minister of Correctional Services, Mr. Rob Sampson to a meeting of Council to explain his Government's decision to Council and Uie residents of the Town of Pellelanguislle,le, and to wnlirrn ilia Ministry's commitment to the Terms and Conditions of the Site Pian Agreement; AND BE IT FURTHER RESOLVED that the Provincial Government be urged In the strongest. terms possible to re-contiml Its ortginal position to manage and operate the facility as a public Institution; AND BE IT FURTHER RESOLVED that copies of this motion be circulated to all municipalities In Simcoe County and the Honourable Michael Harris, Premier of Ontario: the Honourable Rob Sampson, Minister of Correctional Services. Mr. Garfield Dunlop, M.P.P. Simcoe North, Mr. David Levac, M.P.P.. Opposition Critic for the Ministry of Correctional Services, and to the Association of Municipalities of Ontario requesting their support. 1, George Vadeboncoeur, C.A.O.rrown Clerk of the Corporation of the Town of Pcnotanguishens do hereby certify that the foregoing is o true copy of the resolution passed In Open Council on the 12' day of January, 2000. DATED at Penetanguishens, this 13Q1 day of January, 2000. rge Vadeboncoeur C. .O.lTown Clerk MUNICIPALITY OF �arington ONTARIO REPORT #1 REPORT TO COUNCIL MEETING OF OCTOBER 16, 2000 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, OCTOBER 2, 2000 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) Report CD -51-00 - Public Information Night - Municipal Boards and Committees (b) Report FD -14-00 - Monthly Fire Report - August, 2000 (c) Report CS -17-00 - Ontario Summer Games 2000 (d) Report CS -19-00 - Firehouse Youth Centre - Annual Report (e) Report WD -49-00 - Supply and Installation of Pedestrian Bridge Farewell Creek, Old Kingston Road, Courtice (f) Report ADMIN -24-00 - Marketing, Tourism & Communications Annual Status Report 2. FORTHWITH RECOMMENDATIONS FOR COUNCIL'S RATIFICATION (a) Request from Lynn Menz, Special Events Manager, North Shore Animal League of America requesting the Municipality of Clarington proclaim the month of October as "Adopt a Shelter Dog Month". CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET - BOWMANVILLE • ONTARIO • L1C 3A6 • (905) 6233379 • FAX 623-4169 xcerc,rnr..ea WEBSITE: v,ww.municipality.clartngton.on.ca Report #1 - 2 - October 16, 2000 3. REZONING APPLICATION — C.R.A.F.T. CONSTRUCTION ON BEHALF OF EQUIBANC FUNDING INC., PART LOT 33, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON, 1502 HIGHWAY 2JUNG STREET, COURTICE THAT Report PD -093-00 be received; THAT the application to amend Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, submitted by C.R.A.F.T. Construction on behalf of Equibanc Funding Inc. be referred back to staff for further processing and the preparation of a subsequent report following the receipt of the outstanding agency comments and the completed Environmental Impact Study; and THAT all interested parties listed in Report PD -093-00 and any delegation be advised of Council's decisions. 4. OFFICIAL PLAN AMENDMENT, REZONING AND SITE PLAN APPLICATIONS — APPLICANT: LOBLAW PROPERTIES LIMITED PART LOT 16 CONCESSION I FORMER TOWNSHIP OF DARLINGTON THAT Report PD -094-00 be received; THAT the official plan amendment and rezoning application as submitted by Zelinka Priamo Limited, on behalf of Loblaw Properties Limited, be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments; and THAT all interested parties listed in Report PD -094-00 and any delegation be advised of Council's decision. 5. APPLICATION FOR AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION, G.M. SERNAS ON BEHALF OF THE QUADRILLIUM CORPORATION, PART LOT 11, CONCESSION 2, FORMER TOWN OF BOWMANVILLE SOUTHWEST OF THE LIBERTY STREET/CONCESSION ROAD 3 INTERSECTION THAT Report PD -095-00 be received; THAT the application for revisions to Draft Approval for Plan of Subdivision 18T-87021 revised and dated August 28, 2000 as per Attachment 2 to Report PD -095-00 be approved subject to the Conditions of Draft Approval contained in Attachment 3 to Report PD -095-00; THAT a copy of Report PD -095-00 and Council's decision be forwarded to the Region of Durham Planning Department; rind THAT the interested parties listed in Re,)ort PD -095-00 and any delegation be advised of Council's decision. Report #1 - 3 - October 16, 2000 6. APPLICATION FOR AMENDMENT TO DRAFT PLAN OF SUBDIVISION DONALD PRINS IN TRUST, PART LOT 11, CONCESSION 2, FORMER TOWN OF BOWMANVILLE, SOUTHWEST OF THE LIBERTY STREET/CONCESSION ROAD 3 INTERSECTION THAT Report PD -096-00 be received; THAT the application for revisions to Draft Approval for Plan of Subdivision 18T-89070 (revised and dated December 17, 1999, as per Attachment 2 to Report PD -096-00) be approved subject to the Conditions of Draft Approval contained in Attachment 3 to Report PD -096-00; THAT a copy of Report PD -096-00 and Council's decision be forwarded to the Region of Durham Planning Department; and THAT the interested parties listed in Report PD -096-00 and any delegation be advised of Council's decision. 7. REZONING APPLICATION, RANDY HENRY, PART LOTS 29/30, CONCESS_I.ON 2, FORMER TOWNSHIP OF DARLINGTON THAT Report PD -097-00 be received; THAT the application to amend Zoning By-law 84-63, be approved in principle, and that the amending By-law, as per Attachment 3 to Report PD -097-00, be forwarded to Council upon registration of the amending site plan agreement; THAT a copy of Report PD -097-00 and Council's decision be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PD -097-00 and any delegations be advised of Council's decision. 8. ARCHITECTURAL CONTROL REQUIREMENTS, LIZJAN DEVELOPMENTS INC., PART LOT 9, CONCESSION 2, FORMER TOWN OF BOWMANVILLE THAT Report PD -098-00 be received; THAT Council approve the request from Lizjan Development Inc. seeking relief from the provisions of Paragraphs Ia) and 4b) of the Architectural Control Standards, Schedule "W" contained within the Municipality's core subdivision agreement subject to the conditions in Paragraphs 2.3 and 2.4 of Report PD -098-00: and THAT all interested parties listed in Report PD -098-00 and any delegation be advised of Council's decision. Report # 1 - 4 - October 16, 2000 9. REZONING AND DRAFT PLAN OF SUBDIVISION APPLICATIONS NEALE MCLEAN, PART LOT 10, CONCESSION 2, FORMER TOWN OF BOWMANVILLE TILLEY ROAD EXTENSION THAT Report PD -099-00 be received; THAT subject to Council declaring that portion of Elephant Hill Park identified as Area C on Attachment 4 to Report PD -099-00 surplus and approving its exchange for the lands owned by Mr. Neale McLean identified as Area D on Attachment 4 to Report PD -099-00, that: a) the Region of Durham be advised that the Municipality of Clarington recommends approval of the proposed Draft Plan of Subdivision I8T-92022 as amended and submitted by D. G. Biddle & Associates on behalf of Neale McLean subject to the conditions of draft plan approval as contained in Attachment 5 to Report PD -099-00; b) the rezoning application DEV 92-048 to amend the Zoning By-law 84-63, as submitted by D.G. Biddle & Associates on behalf of Neale McLean, to permit the proposed draft plan of subdivision be approved as shown on Attachment 6 to Report PD -099-00 and that the appropriate by-law be passed; C) the Mayor and Clerk be authorized, by By-law, to execute a subdivision agreement between the Owner and the Municipality of Clarington to the satisfaction of the Director of Planning and Development and the Director of Public Works; THAT a copy of Report PD -099-00 and Council's decision be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PD -099-00 and any delegations be advised of Council's decision. 10. REQUEST FOR ADDITIONAL CROSSING GUARD AT BEAVER AND ROBERT STREET NEWCASTLE THAT Report PD -100-00 be received; THAT a temporary school crossing guard be approved until the end of the school year, June 2001and that this matter be revisited in June, 2001; and THAT the following be referred to staff: THAT the need for additional school crossing guards be investigated in ocher areas of the municipality where schools are being built and adjacent subdivisions are being constructed. Report#1 5- October 16, 2000 11. CLARINGTON OFFICIAL PLAN AMENDMENT, REZONING AND SITE PLAN APPLICATIONS, ONTARIO INDEPENDENT CREMATORIUMS LIMITED. PART LOT 8, CONCESSION 1 TOWN OF BOWMANVILLE THAT Report PD -101-00 be received; THAT Amendment No. 21 to the Clarington Official Plan as submitted on behalf of Ontario Independent Crematoriums Limited to permit a crematorium, chapel, and ancillary uses and contained in Attachment 3 to Report PD -101-00 be approved; THAT the necessary by-law to adopt Amendment No. 21 be passed and that Amendment No. 21 to the Clarington Official Plan be forwarded to the Regional Municipality of Durham for approval; THAT the rezoning application ZBA 99-035 to amend the Zoning By-law 84-63, as submitted on behalf of Ontario Independent Crematoriums Limited, to permit a crematorium, chapel, and ancillary uses be Approved in principle and that the by-law as contained in Attachment 4 to Report PD -101-00 be forwarded to Council at such time as an appropriate agreement has been approved for execution between the Municipality and Ontario Independent Crematoriums Limited; and THAT all interested parties listed in Report PD -101-00 and any delegation be advised of Council's decision. 12. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF SEPTEMBER 14 2000 THAT Report PD -103-00 be received; THAT Council concur with the decisions of the Committee of Adjustment made on September 14, 2000 for applications A2000/030 and A2000/039 to A2000/041, inclusive; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for applications A2000/030 and A2000/039 to A2000/041 inclusive, in the event of an appeal. 13. "A GTA COUNTRYSIDE STRATEGY" DRAFT POLICY DOCUMENT BY THE GREATER TORONTO SERVICES BOARD THAT Report PD -104-00 be received and endorsed as the Municipality's comments regarding "A GTA Countryside Strategy"; and THAT a copy of Report PD -104-00 be forwarded to the Greater Toronto Services Board for their consideration. Report # 1 - 6 - October 16, 2000 14. OFFICIAL PLAN AMENDMENT NO. 19 AND MODIFICATION NO. 173 TO THE CLARINGTON OFFICIAL PLAN, REVISED NATURAL HERITAGE & MINERAL AGGREGIATE POLICIES THAT Report PD -105-00 be received; THAT Official Plan Amendment No. 19 to the Clarington Official Plan be approved; THAT Modification No. 173 to the Clarington Official Plan, as modified, be approved; THAT the changes to proposed Official Plan Amendment No. 19 and proposed Modification No. 173 be deemed to be minor and that a new Public Meeting is not required; THAT the necessary by-law to adopt Amendment No. 19 be passed and that Amendment No. 19 to the Clarington Official Plan be forwarded to the Regional Municipality of Durham for approval; THAT Modification No. 173 to the Clarington Official Plan be forwarded to the Ontario Municipal Board in respect of Referral No. 5 and related appeals to the Clarington Official Plan; THAT a copy of Report PD -105-00 and Council's resolution be forwarded to the Region of Durham; and THAT all interested parties listed in Report PD -105-00 and any delegations be advised of Council's decision. 15. APPLICATION FOR REMOVAL OF HOLDING SYMBOL, DURHAM CAPITAL MANAGEMENT, PART LOT 35, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON THAT Report PD -106-00 be received; THAT the request for the removal of the Holding (H) Symbol with respect to Draft Plan of Subdivision 18T-99005 be approved; THAT a copy of Report PD -106-00 and Council's decision be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PD -106-00 and any delegations be advised cf Council's decision. Report #I - 7 - October 16, 2000 16. AMP DEVELOPMENT TRACKING SYSTEM CONFIGURATION SERVICES THAT Report PD -107-00 be received; THAT GeoSolutions Consulting Inc. be retained to undertake the Configuration of AMP Development Tracking System which include three phases as follows: Phase 1 — Business Process Modelling Phase 2 — Configuration of Planning Application Module Phase 3 — Configuration of Building Permits Module; THAT the procedures set out in Purchasing By-law 94-129, Section 5, paragraph 06, be waived for this particular transaction; THAT the sum of up to $134,650.00 to fund this project be taken from the Working Fund Rate Stabilization Reserve Account Number 2900-1-X; and THAT a by-law be passed to authorize the Mayor and Clerk to execute the necessary contract. 17. TAXI TARIFF BY-LAW THAT Report CD -52-00 be received; THAT By-law 91-08 be repealed and a new Taxi Tariff By-law be enacted; and THAT the interested parties listed in Report CD -52-00 be advised of Council's action. 18. PROPERTY STANDARDS ORDER ENFORCEMENT —1588 BLOOR STREET, COURTICE THAT Report CD -53-00 be received; THAT staff be authorized to retain a contractor to undertake the required work as set out in the Property Standards Order issued July 12, 2000 for the property at 1588 Bloor Street, Courtice; THAT the required funds be drawn from Reserve Account #1100-9-X; and THAT the interested parties listed hereinafter be advised of Council's actions. Report # 1 - 8 - October 16, 2000 19. CASH ACTIVITY REPORT - JULY 2000 THAT Report TR -62-00 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended July 31, 2000, is as shown on the schedule attached to Report TR -62-00; and THAT Part "A" of the expenditures for the month of July, 2000 be confirmed. 20. CASH ACTIVITY REPORT - AUGUST 2000 THAT Report TR -63-00 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended August 31, 2000, is as shown on the schedule attached to Report TR -63-00; and THAT Part "A" of the expenditures for the month of August, 2000, be confirmed. 21. STATUS OF THE COURTICE COMMUNITY COMPLEX FUNDRAISING THAT Report TR -64-00 be received for information; and THAT the Build Courtice Committee be thanked for their efforts. 22. CO-OPERATIVE TENDER 2000 -FI -02 DOMESTIC FUEL OIL 2000/2001 THAT Report TR -65-00 be received; THAT Perry Fuels Inc., Oshawa, Ontario with a net unit price in the amount of $.4815 per litre (including G.S.T.), meeting all terms, conditions and specifications of the Co-operative Tender 2000-F1-02 be awarded the contract to supply and deliver No. 2 Domestic Fuel Oil to the Municipality of Clarington for the 2000/2001 winter season; and THAT the funds expended be drawn from the 2000/2001 budget allocation for heating of facilities. 23. SUPPLIER INFORMATION NIGHT THAT Report TR -66-00 be received For information; and THAT Staff be authorized to further investigate the development of a data base in conjunction with the Municipality of Clarington Board of Trade. Report # 1 - 9 - October 16, 2000 24. KENDAL COMMUNITY HALL LEASE THAT Report TR -67-00 be received; THAT the lease agreement with the Kendal Community Association be approved in principle; THAT the By-law attached to Report TR -67-00 marked Attachment "A" to Report TR -67-00 be approved authorizing the Mayor and the Clerk to execute the necessary agreement; THAT, upon successful development of the Kendal Board, the Director of Community Services, may upon request by the Board, authorize an operating grant up to on upset limit of $5,000.00 from the unallocated grant balance; THAT the agreement be amended to show the Fire Department will share the use of the facilities and will have the first right of refusal; and THAT Council authorize the Director of Public Works to purchase the tables and chairs required for the Kendal Community Hall, with funding to a maximum of $20,000.00 from the Contingency Account #7007-X-298. 25. CONFIDENTIAL REPORT TR -68-00 THAT the recommendations contained in Confidential Report TR -68-00 pertaining to a property matter be approved. 26. LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION OR REFUND OF TAXES THAT Report TR -69-00 be received; and THAT the list of applications for cancellation, reduction or refund of taxes attached to Report TR -69-00 be approved. 27. INTEREST FREE LOAN - GREATER CANADIAN TOWN BAND FESTIVAL THAT Report TR -70-00 be received; and THAT upon receipt of audited financial statements, Council approve an interest free loan of $17,000 to the Greater Canadian Town Baud Festival, c/o David Climenhage, to be repaid by December 31, 2001, to be financed from the Contingency Account #7007-X-0298. Report # 1 - 10 . October 16, 2000 28. CL2000-25 - ELEVATOR INSTALLATION ON CLARINGTON BEECH CENTRE THAT Report TR -71-00 be received; THAT Gerr Construction, Bowmanville, Ontario with a total bid in the amount of $171,500.00 (Including G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2000-25 be awarded the contract for the Elevator Installation at Clarington Beech Centre; THAT funds in the amount $150,000.00, be drawn from the Older Adult Operating Reserve Fund Account #11 10-198-X; and THAT the remaining funds required in the amount of $51,500.00 be provided from the Impact/Escrow Account #1110-196-X. 29. 1999 AUDIT REPORT AND MANAGEMENT LETTER THAT Report TR -61-00 be received; and THAT the recommendations and actions identified in the body of Report TR -61-00 be endorsed. 30. CLARINGTON OLDER ADULTS CENTRE - RESERVE FUND BY-LAW #96-56 THAT Report CS -16-00 be received; THAT the five (5) year operational viability period of March 11, 1996 to March 11, 2001 as outlined in By-law #96-56 be extended to expire December 31, 2003; and THAT a By-law to amend By-law #96-45 be forwarded to Council. 31. CONFIDENTIAL REPORT ADDENDUM TO REPORT WD -25-00 THAT the recommendations contained in Confidential Addendum to Report WD -25-00 pertaining to a property matter be approved. Report #I - 11 - October 16. 2000 32. PROPOSED LAND EXCHANGE OF A PORTION OF CHURCH STREET (NOT OPENED) IN NEWCASTLE VILLAGE WITH OWNER OF PARTS 12, 13,14 AND 18 ON PLAN 40R-14915 (MASTERPEICE ESTATES) THAT Report WD -46-00 be received; THAT 1138337 Ontario Inc.'s offer to exchange lands set out in the letter to the Municipality from Walker Head, the solicitors of 1138337 Ontario Inc., and dated March 24, 2000, be accepted subject to Council resolving that, the Municipality's interest in Church Street (not opened) shown as Part of Part 14 on Plan 40R-14915, is declared surplus pursuant to Section 193 of the Municipal Act and By-law No. 95-22; and THAT the Mayor and Municipal Clerk on behalf of the Municipality be authorized to execute a land exchange agreement with 1138337 Ontario Inc. 33. CLARET ROAD AND PRESTONVALE ROAD TRAFFIC CONCERNS COURTICE THAT Report WD -47-00 be received; THAT, having met the provincial warrants, an all -way stop be introduced at the intersection of Prestonvale Road and Claret Road/Whittaker Avenue; THAT the request for an all -way stop at the intersection of Prestonvale Road and Robert Adams Drive, which does not meet provincial warrants, be denied; THAT the request for an all -way stop at the intersection of Sandringham Drive and Claret Road, which does not meet provincial warrants, be denied; THAT requests for all -way stops along Robert Adams Drive, which do not meet provincial warrants, be denied; THAT the Region of Durham be requested to provide a cost estimate and cost sharing agreement, for the budget year 2002, for the premature installation of traffic signals and other intersection improvements at the intersection of Durham Highway No. 2 and Sandringham Drive; THAT Durham Regional Police be requested to provide periodic radar enforcement along Prestonvale Road and Robert Adams Drive; THAT Staff and the Traffic Management Advisory Committee be requested to review and report back to the General Purpose and Administration Committee cn alternatives to manage traffic volume and speed in the Sandringham Drive, Prestonvale Road, Caret Road and Robert Adams Drive area: and THAT the proposed by-law attached to Report WD -47-00 be forwarded to Council for approval. Report #I - 12 - October 16, 2000 34. TRAFFIC CONCERNS, CONCESSION ROAD 8 AND MIDDLE ROAD, HAYDON THAT Report WD -48-00 be received; THAT the intersection of Concession Road 8 and Middle Road, Haydon, become an all -way stop; and THAT the proposed by-law attached to Report WD -48-00 be forwarded to Council for approval. 35. CLARINGTON ENVIRONMENTAL ADVISORY COMMITTEE THAT direction be given to staff to investigate and report back regarding the establishment of a Clarington Environmental Advisory Committee; THAT this report should also consider recommendations regarding the relationship between a Clarington Environmental Advisory Committee and a Durham Region Environmental Advisory Committee; and THAT the Region of Durham and Linda Gasser be advised of Council's decision. 36. ACTIONS TAKEN DURING THE "CLOSED" MEETING THAT the actions taken at the "closed" meeting be ratified. DN: P10M0 REPORT ill THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON $ Meeting: Council Date: Monday, October 16, 2000 Report #: PD -108-00 File #: RE 6.3.2 Subject: DECLARATION OF SURPLUS PROPERTY AND ACQUISTION OF LANDS FOR ELEPHANT HILL PARK PARKING AREA; PART BLOCK 93, PLAN IOM -830 AND PART BLOCK 17, PROPOSED PLAN OF SUBDIVISION 18T-92022; PART LOT 10 CONCESSION 2, FORMER TOWN OF BOWMANVILLE FILE NO. RE 6.3.2 (DEV 92-048 AND 18T-92022, X -REF) Recommendations: L THAT Council receive this report; 2. THAT Council declare, by by-law, a portion of Elephant Hill Park, Part Block 93, Plan 1OM-830, shown as Area C on Attachment 2, to be surplus propery of the Municipality; 3. THAT a By-law be passed to authorize the Mayor and Clerk, on behalf of the Municipality, to execute an agreement for the sale of Area C as shown of Attachment 2 and the purchase of Areas A, B and D as shown on Attachment 2 and a temporary easement in the area of the extension of Tilley Road on plan of subdivision 18T-92022, all at a nominal cost; 4. THAT all legal and survey costs be attributed to the Municipal Acquisition of Property Reserve (Account 2900-X-003); and 5. THAT staff and the Municipal solicitor be authorized to take all necessary actions to complete the transaction. 1. BACKGROUND 1.1 On October 2, 2000, the General Purpose and Administration Committee was presented with Report PD -099-00 which dealt with revised rezoning and draft plan of subdivision applications DEV 92-048 and 18T-92022. The applicant proposed to retain his existing residence, which fronts on Liberty Street North, and develop a plan of subdivision which would form and extension to Tilley Road (Attachment 1). Approval of the REPORT PD -108-00 PAGE 2 recommendations of the report was listed as subject to Council declaring that portion of Elephant Hill Park identified as Area C on Attachment 2 as surplus and approving its exchange for the lands owned by Daniel Neale McLean, identified as Area D on Attachment 2. 1.2 Section 4 of By-law 95-22, being a By-law to establish procedures governing the sale of real property pursuant to the Municipal Act, states that the Director of Planning and Development may, if he considers it necessary to achieve an objective of a land use plan of the Municipality, recommend that real property which is declared surplus by Council be sold to a property owner for a consideration which is the exchange and transfer to the Municipality of real property of an equivalent or higher value. At least one appraisal of the fair market vale of the real property to be exchanged and transferred for the surplus property must be obtained. An appraisal was conducted on July 18, 2000, to determine the value of the lands to be transferred. The appraisal estimated both parcels to be of equal value. As such, the land exchange is considered fair and equitable to both parties. By-law 95-022 requires the Clerk to give notice of a proposed sale of surplus property. The required advertisement was published on October 4`h and a copy is attached as Attachment 3 to this report. 2. COMMENTS 2.1 Report PD -99-00 explains the parking problems associated with Elephant Hill Park and the need to provide a noise berm for the development of proposed plan of subdivision I &T_ 92022. Both issues are resolved in the following manner: • Block 17 of 18T-92022 includes an over -dedication above the required 5% parkland dedication (Area D on Attachment 2) w!iich would be transferred to the Municipality. In return, the Municipality would transfer to the applicant a portion of Elephant Hill Park along the north boundary of Lots 1 to 6 (Area C on Attachment 2) equivalent to the over - dedication of parkland. The latter area would accommodate a noise berm REPORT PD -108-00 PAGE 3 The McLeans would also grant an open space block to the Municipality, identified as Area B on Attachment 2. The Public Works Department intends to utilize Block 17 as a parking area for Elephant Hill Park. The parking lot would extend north onto Area B and onto an existing grassed area within the park. The parking lot would accommodate 50 to 60 vehicles upon its completion. 2.2 In consideration of my responsibilities under By-law 95-22, it is my opinion that declaring the identified portion of Elephant Hill Park to be surplus in order to be exchanged for an equivalent parcel of land from Mr. McLean is desirable, appropriate and in the public interest. Such land exchange will allow for improved recreation facilities within the Elephant Hill Park as identified with the Clarington Official Plan. 2.3 In an interest to resolve the parking problem prior to registration of the draft plan of subdivision, and in an interest to provide for the requirements of the subdivision's development, staff from the Planning and Development and Public Works Departments met with Mr. And Mrs. McLean on September 25'h. Mr. McLean subsequently submitted a letter indicating that, subject to draft approval of the plan of subdivision by the Region of Durham, he is willing to execute the appropriate documents for the immediate transfer of the lands including a temporary easement to be granted to the Municipality in the location of the proposed Tilley Road extension. All legal and associated costs are to be borne by the Municipality. In addition, the Municipality is to fence the west boundary of Block 17 and the south boundary of the open space block to be transferred in accordance with Municipal standards. 3. CONCLUSION 3.1 Elephant Hill Park is well utilized as an outdoor recreation facility and as such it generates a significant amount of on -street parking in the neighbourhood. The portion of the park north of Lots 1 to 6 on 18T-92022 is currently an open space grassed area. Transferring this portion to the McLcans will have no negative affect on the function of the park as it is not part of the ball diamonds or the children's play area. REPORT PD -108-00 PAGE 4 3.2 The McLean's, in an expression of community goodwill, are willing to transfer all of the identified land to the Municipality prior to the subdivision being fully developed. They are also willing to grant the Municipality a temporary easement over their lands in the area of the Tilley Road extension to allow access to the parking area. 3.3 Approval of the recommendations of this report will resolve a neighbourhood parking problem upon the subdivision receiving draft approval, rather than upon its full development. It will also permit the proposed plan of subdivision to accommodate the required noise berming at the time the residential development proceeds. Respectfully submitted, David`. rome, M.C.I.P., R.P.P. Director of Planning and Development IL*DJC*sh 10 October 2000 Attachment 1 - Key Map Attachment 2 - Lands to be Exchanged Attachment 3 - Public Notice Interested Parties to be notified of Council's decision: Mr. and Mrs. Neale McLean 175 Liberty Street North BOWMANVILLE, Ontario L1C 2M2 Mr. Glenn Genge D.G. Biddle and Associates 96 King Street East OSHAWA, Ontario L1H 1136 Reviewed by, r3 r, "o -�� �-Q,\ Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer ® SUBJECT S ITE ATTACHMENT 1 APPLICANTS RESIDENCE LOT 11 LOT 10 N lull t331UN F 51KtET FAST CL CL BOWMANVILLE DEV_ 92-048 (as Revised) KEY MAP 18T-92022 ATTACHMEN RSO 4!`001 7 � I.O4.S I.BIN - / O Q LL M Izs -ow e LJ.! V0 LO I 3m 1 M N X. co 14 N 04 CL .,Oi, \ ��1NV0l7ddV ,l8 03NMp SONV7 7VNOI1/OOV \ 3 68Sb1 - a06 NV7J---- O M O - IL 02 O O O mN ID N - c0 a (0U N G 0) C Q QJ QJ QJ _ S.. FIN a0N 13 -38 -IS .(1x38/ 7 , ATTACHMENT Clarington 1'hc (,'otrluutrnity kV" til future THECORPORATION OFTILE MUNICIPALITYOFCLARI]YGTON.;. PUBLICNOTICE: RESPECTING q PORTION OF ELEPHANT,HILL PARK: TAKE NOTICE THATthe CouncilofThe Corporstion of the Municipality ofCleringtpn slits meeting to T held.in the Council Chambers at the Municipal Administrative Centre, 40 Temperance Street.- Bowmanville; Ontario, on Monday, October 16 ,'2000, at 7:00 p.m. proposes to: (e) pass eby-law to declare a portion of Elephant Hill park, more particularly described as Part Block 93, Plan IOM -830 as shown as area A below, to be surplus Property of rlyMu1described as pass a by-law to permit tile sale and transfer this portion of Elephant [fill park to Daniel Neale McLean•in exchange for a portion of �lodk 17 wnhu(proposed pl4g•RfXubdLvislon 18T-92022 as shown e. ". B; below.., a - 1 ; lr.r,l. - HJNndt AND TAKE FURTHER -NOTICE THAT before passing these.by laws Council shall hear in BY-laws or solicitor or heagent, arty person who claims that his land will be prejudicially affect d by thesey. By-laws or either of them or eidser of them and who applies to be heard. - Patti L. Barrie.. - - .. Municipality ofClarington r.T. �•. 40 Temperance Street Bowmanvil(e; Ontario- LIC3A6. .. .. �. - - S �1 st •ooi 'n,�,] � ss 0' 0 SCHEDULEI m m � o Y LU N uj LL Z ujm 0 cn0 a J O U m m Q Q W w . C � d � r G a .0 ..� • OXY. "- E 3 �1NV7/7ddV ,(g-03NAfg SONV7 7VN0/1/OOV bor NYIJ— -.. !_ _I[ara. LU N uj LL Z ujm 0 cn0 a J O U m m Q Q W w . C � d � r G a .0 3 E 3 o C C U U N N x x Q¢]y O O UNO n t04) lO -O rt• Q QJ QJ QJ THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2000 - being a By-law to declare the lands more panicularly described as a portion of Block 93, 10M-830, Pan Lot 10, Concession 2, former Town of Bowmanville, to be surplus THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTION ENACTS AS FOLLOWS; 1. The lands of approximately 0.098 hectares more particularly described as a portion of Block 93, Plan IOM -830, Part Lot 10, Concession 2, and identified as Area C on Schedule 1, are hereby declared surplus; 2. Schedule 1 attached hereto forms part of this By-law. BY-LAW read a first time this 16" day of BY-LAW read a second time this 16th day of BY-LAW read a third time and finally passed this 16th October 2000. October 2000. dayof October,2000. CLERK THE CORPORATION OF THE MUNICIPALITY OF CLARINGTOL�j BY-LAW NUMBER 2000. being a By-law authorize the sale and transfer to Darnel Neale McLean a portion of Block 93, Plan 10M-830, Part Lot 10, Concession 2, former Town of Bowmanville, in exchange for the acquisition of certain lands owned by Daniel Neale McLean, including a temporary easement. WHEREAS at its meeting on October 16, 2000, Council of the Municipality of Clarington passed By-law 2000- declaring a portion of Block 93, Plan IOM -830, Part Lot 10, Concession 2, former Town of Bowmanville, to be surplus; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. The Mayor and the Clerk are authorized to execute, on behalf of the Municipality of Clarington, with the corporate Seal, a purchase and sale agreement between Daniel Neal McLean and the said Corporation for the lands identified in Recommendation 2 of Report PD -108.00 BY-LAW read a first time this 16th day of October, 2000. BY-LAW read a second time this 16th day of October, 2000. BY-LAW read a third time and finally passed this 16th day of October, 2000. MAYOR CLERK REPORT #3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Meeting: Council Date: Monday, October 16, 2000 CD -54-00 Report #: SURVEY 2000 Subject: REPORT It is respectfully recommended to Council the following: 1. THAT Report CD -54-00 be received for information. 1. BACKGROUND AND COMMENT: File # Res. # By-law # 1.1 As a result of a "Think Tank" held by Members of Council and Department Heads on March 2, 1999, the Communications Committee and subsequently, four sub- committees were created. 1.2 The "Survey 2000" Sub -Committee was established for the purpose of communicating with our residents to request their feedback on their level of satisfaction with our municipal facilities as well as the services which we provide to them. 1.3 The composition of the "Survey 2000" Sub -Committee is as follows: Mark Berney, Chair, Fire Department Susan Ashton, Planning and Development Department Linda Bruce, Administration Department Jackie Forsey, Treasury Department Pat Gurney, Community Services Department Marie Knight Stanley, Clerk's Department REPORT CD -54-00 .2- OCTOBER 16 2000 Margie Singleton, Library Services, subsequently replaced by Catherine Presant, Library Services 1.4 Members of the Committee met on several occasions to devise an action plan on the following criteria: The contents of the survey The format Method of circulation • How surveys will be returned to the Municipality • Method of tallying the results of the survey; and • Providing feedback to our residents 1.5 The "Survey 2000" was circulated in the Municipality's semi annually publication of the "Clarington Today". These surveys were pre -stamped for the convenience of our residents as well as the anticipated success of the return rate of these surveys. 1.6 The deadline for returning the completed surveys was June 30, 2000 and 690 were received. Members of the "Survey 2000" Committee thank all participants for their interest and for taking the time to complete and return the survey. 1.7 A commitment was made to our participants to provide feedback and, to honour this commitment, the results of the survey will be published in the December edition of the "Clarington Today" publication. 2. CONCLUSION Members of the "Survey 2000" Committee enjoyed the interesting exercise associated with the formulation of the survey, the interaction with their peers and having been active participants in a very worthwhile communication project. REPORT CD -54-00 - 3 - OCTOBER 16 2000 It is therefore recommended that Report CD -54-00 be received for information. MPKS*PLB*hj Reviewed by,, Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Ifo REPORT Meeting: COUNCIL File # Date: OCTOBER 16, 2000 Res, # Report #: CD -55-00 Subject: VICIOUS DOG DECLARATION - IGNAGI It is respectfully recommended: THAT Report CD -55-00 be received; and 2. THAT the vicious dog declaration served on Tracy Ignagni be upheld. BACKGROUND AND COMMENT By-law # Ms. Ignagni is the owner of a female Akita/Shepherd cross named Freckles. On September 25, 2000 as a gentleman was walking his bijon (rise on a leash along Tucker Crescent, Freckles appeared out of nowhere and lunged toward the bijon, attacking its throat. The man was unable to pull his dog away or scare off the Akita, although he tried to kick it. Neighbours who were nearby (including children) came to help, all to no avail. Eventually, the Akita ran off on its own accord. The bijon was taken to Bowmanville Vet Clinic where it was stitched, given medication and drain placed in its neck. The invoice from the vet totalled $303.58. The dog has recovered but is now fearful and intimidated by other dogs. Ms. Ignagni accepted responsibility for her dog on the day of the attack and apologized to the bijon frise owners. She is the licensed owner of the dog, which is licensed, spayed and microchipped. The shelter has records of the Akita being impounded and redeemed by Ms. Ignagni on June 2 and July 26, 2000. Ms. Ignagni claimed her dog somehow got the locked gate open on both of these occasions and again on September 25, the day of the attack on the bijon frise. Following investigation of the incident, the Animal Services Officer issued a vicious dog declarations to Ms. Ignagni. A declaration requires the owner of the dog to: 1, licence and register the dogs with the Clarington Animal Shelter and have the dogs permanently identified by microchip implantation, at his expense, within 21 days of receipt of the Declaration. Proof of such registration must be provided to the Animal Services Division within 30 days. In this case, these requirements have already been met; 2. notify Clarington Animal Shelter immediately upon relocating the dog or upon transferring ownership of the dog; Report CD -55.00 - 2 - October 1S, 2000 3. restrain the dog at all times, while the dog is on its own property, by keeping it enclosed in a pen or other enclosure in such a manner as to prevent the dog from leaving the property and to prevent contact with people and other animals; 4. restrain the dog at all times, while the dog is off its own property, with the use of a muzzle and a leash no longer than 6 feet and under the care and control of a person who is 16 years of age or older. Ms. Ignagni will be addressing Council to appeal the vicious dog declaration on October 16, 2000. It is staff's recommendation that the vicious dog declaration be upheld. Respectfully submitted Reviewed by Franklin Wu, M.C.I.P. Chief Administrative Officer Interested party to be advised of Council's decision: Ms. Tracy Ignagni 31 Glanville Crescent Bowmanville, Ontario L1 C 41-7 REPORT #5 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File # Date: October 16, 2000 Res. # Report #: By-law # FD -15-00 10.12.6 Subject: PART-TIME FIREFIGHTER COMPLEMENT RECOMMENDATIONS: It is respectfully recommended: 1.) THAT Report FD -15-00 be received, 2.) THAT the complement for part-time firefighters be returned to 25 per station. 3.) THAT the Municipality's requirement that all firefighters complete and pass the York University Fitness and Stress Testing be changed to allow part-time applicants only to provide a letter from their physician insuring they meet the requirements of N.F.P.A. 1582 for firefighting duties; and 4.) THAT funds required to provide for wages and protective equipment for additional part-time staff, up to a complement of 25 per station, be drawn from any surplus available in the 2000 fire department operating accounts, and any shortfall at year end be drawn from the Fire Department Equipment Reserve Account No. 2900-14-x. BACKGROUND AND COMMENTS During the past year part-time responses have been monitored. Since the addition of full time staff at Stations 1 and 4, the need for assistance from part-time staff has been reduced considerably. In the past year some part-time firefighters have resigned and it has become apparent, when part-time firefighters are required, very few have responded, due to commitments such as other part-time employment and baby-sitting. This has also become evident at the outlying part-time stations in Orono, Enniskillen and, not to the same extent, at Newcastle Village. Continued..... FD -15-00 -2— On 2 On September 12, 2000 at 1157 hours a structure fire occurred in Courtice. Stations 1, Bowmanville and 4, Courtice were dispatched. As well, as per dispatch procedures, part- time firefighters from Station #4 were activated. Once the structure fire was confirmed, Station #1 part-time firefighters were called. Neither station could provide any part-time assistance and eventually only one member responded at each station. This response has caused us great concern. The Office of the Fire Marshal has specific guidelines for response to a structure fire to ensure the safety of responding firefighting personnel. They recommend ten firefighters are on sight before an interior attack and rescue is conducted. The response to the Courtice fire consisted of three firefighters on each full time apparatus. Part-time backup was required. No part-time firefighters responded to Station #4 in Courtice. One off duty full time firefighter did respond to that station. One part- time firefighter responded to Station 1, Bowmanville. Based on this response full time firefighters operated at the scene with less than adequate staffing. This led to a concern, raised by the Firefighters' Association, with regard to operating in a safe manner in accordance with the Occupational Health and Safety Act. The part-time complement has been reduced at both the Bowmanville and Courtice stations due to the implementation of 24 hour full time staff being on duty. The level at the other stations has come down due to retirements and resignations. This reduction is a .:oncem. Normal hiring for part-time staff occurs in the fall of each year and Staff is recommending the levels at all stations, including Bowmanville and Courtice is returned to 25 per station. This should assist with the part-time response levels, however, if it does not, staff will be taking further action to insure the safety of staff, and the public we are here to serve. In the meantime, if Council give approval to hire at the increased level, it will take three to four months to get new part-time firefighters hired and trained. We will increase response by calling out an additional station for structure fires, which should help increase staffing levels. Consideration has to be given to change the Municipality's requirement for York University fitness testing. This is recommended in an attempt to attract residents who may be interested in part-time firefighting, but have no interest in becoming full time firefighters. Staff would be agreeable to allowing prospective part-time staff to obtain a letter from their physician insuring they meet the requirements of N.F.P.A. 1582 for firefighting duties. Full time applicants will still be required to take and pass the York University test in order to be considered for full time firefighting duties. Continued ..... FD -15-00 -3- Given the minimal responses over the year budget levels for the part-time stations should be sufficient to cover wages for the new staff during the remainder of 2000 since they will be training and not responding to calls. We do however, require additional protective equipment. With the reduction of part-time staff, the bunker gear, which required replacement, has not been fully replaced. We are currently having our existing bunker gear tested, in accordance with the Ministry of Labour's Guidance Note #40, (copy attached as Appendix "A"), and have been advised several sets require replacement. r Staff would like to purchase up to 25 sets of protective equipment from the budget r reserves immediately and the remaining requirements will be addressed in 2001 budget. Discussion has taken place with the Treasurer and the recommend funding has been suggested. RECOMMENDATIONS In view of the foregoing, it is respectfully recommended: 1.) That Report Fd -15-00 be received; and 2.) THAT the complement for part-time firefighters be returned to 25 per station; and 3.) THAT the Municipality's requirement that all firefighters complete and pass the York University Fitness and Stress Testing be changed to allow part-time applicants only to provide a letter from their physician insuring they meet the requirement of N.F.P.A. 1582 (copy attached as Appendix "A") for firefighting duties; and 4.) THAT funds required to provide for wages and bunker gear for additional part- time staff, up to a complement of 25 per station, be drawn from any surplus available in the 2000 fire department operating accounts, and any shortfall at year end be drawn from the Fire Department Equipment Reserve Account No. 2900- 14-x. Respectfully submitted, Michael G. Creight , AMCT. CMM 11 Fire Chief. Attachments (1) Reviewed by ranklin Wu, Chief Administrative Officer. APPENDIX "A" !`� Ontario Fire Service ® Ontario f Section tAdvisory �:� Committee e Ministry Ministers r'IV S of du Labour Travail AUU 2 Vit :;-PT. June, 2000 FIRE FIGHTERS GUIDANCE NOTE #40 ISSUE: INSPECTION AND REPLACEMENT OF BUNKER GEAR Care and maintenance of firefighter protective clothing is of utmost importance. Life expectancy of protective clothing is dependent on the type of and amount of use to which each garment has been exposed. Fire departments should develop procedures that ensure that bunker gear is inspected on a regular basis. All protective clothing should be inspected for the following: • Bunker gear is a component garment — outer shell, thermal barrier and moisture barrier. Each component needs to be evaluated. • Char heat and UV damage; - all three layers are to be inspected - burn holes or discoloration must be repaired - look for loss of tensile strength. • Fabric or material damage; - tom, ripped, cut or abraded materials should be taken out of service and repaired or replaced - moisture barrier material that is peeling, cracked or chaffed should be replaced. • Thread or seam damage; - all seams should be inspected for thread or seam damage and re -stitched. • Reflective trim; - check for breaks and brittleness and replace when necessary. • Velcro; - torn or worn Velcro, or Velcro that will not hold its closure should be replaced. If any of the above is observed in a garment, it should be repaired immediately. Any loss of strength or weakening of materials to the degree where the material can be torn with manual pressure should be considered unsafe. A combination of any of the above problems may warrant consideration for replacement. Note: Garments should he kept clean, as soiled or dirty garments reduce the effectiveness of protection. REPORT #6 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File # Date: October 16, 2000 Res. # Report #: FD -16-00 10.12.6 By-law # Subject: FIRE RISK ASSESSMENT RECOMMENDATIONS: It is respectfully recommended: THAT Report FD -16-00 is received for information. BACKGROUND The Office of the Fire Marshal brought out the Fire Protection and Prevention Act in 1997. This document addresses a certain minimum acceptable model for fire protection that a Municipality must provide. Section 2.(1) of the Act states each Municipality shall: (a) establish a program in the Municipality which must include public education with respect to fire safety and certain components of fire prevention; and (b) provide such other fire protection services as it determines may be necessary in accordance with its needs and circumstances. The Act also clearly identifies the responsibility of the Office of the Fire Marshal to ensure that public fire safety is not seriously jeopardized. The Fire Marshal may monitor and review fire protection services provided by a Municipality. When necessary, the Fire Marshal may make recommendations to Council to improve the delivery of fire protection services. In the Act it states that, as a minimum acceptable model, each Municipality should provide the following services: Continued..... FD -16-00 -2- A 2- A smoke alarm program. 2.) Fire safety education material distributed to residents/occupants. 3.) Inspections upon complaint or when requested to assist with code compliance (including any necessary code enforcement). 4.) Simplified risk assessment. REPORT At this point in time staff is confident that the department has provided the minimum requirements for the first three services. However, regarding Item #4, risk assessment has not yet been completed. Therefore, it is the intent of this department to perform a Fire Risk Assessment of the community of Clarington, utilizing the Fire Marshal's Public Fire Safety Guidelines, in order to fulfill the mandate required of the Fire Protection and Prevention Act. Staff has been made aware that the Fire Marshal will be conducting a survey of Municipalities this fall to ensure compliance. Those communities in compliance will be presented with a Certificate of Compliance. Those not, will be given a time frame to meet compliance. Staff's intention is to be in compliance at the time the survey is conducted. RECOMMENDATIONS It is respectfully recommended that Report Fd -16-00 be received for information purposes. Respectfully submitted, *Miclaell. Creighto, ,AUT, CMM11 Fire Chief. Reviewed by Franklin Wu, Chief Administrative Officer. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT I17 REPORT COUNCIL Meeting: File # Date: October 16, 2000 Res. # Report #: FD -17-00 10.12.6 By-law # Subject: MONTHLY FIRE REPORT — SEPTEMBER, 2000 RECOMMENDATIONS: It is respectfully recommended: THAT Report FD -17-00 is received for information. 1. BACKGROUND 1.1 Our report covers the month of September 2000. It is our intent to provide Committee with information relevant to this department, in a timely manner. 2. REPORT 2.1 The department responded to 155 calls in September and recorded total fire loss at $77,750. A breakdown of the calls responded to follows. Continued...... FD -17-00 -2— 11 NUMBER OF ALARMS BY STATION ST. #1 ST. #2 82 1 18 ST. #3 1 ST. #4 1 ST. #e 1 TOTAL 12 1 36 1 7 1 155 MONTH YEAR MONTH YEAR ENDING TO ENDING TO JUNE /00 DATE JUNE/9 9 DATE CLASSIFICAT?ON 2000 1999 PROPERTY FIRES (Includes structure, chimney, vehicle, 21 206 18 241 miscellaneous e.g. furniture, clothing, etc.) UNAUTHORIZED BURNING (Burning complaints) 8 89 6 87 FALSE FIRE CALLS (Includes alarm activations- accidental/malicious, human -perceived 28 271 33 272 . mergencies/check calls e.g. investigate unknown odour) PUBLIC HAZARD CALLS (Includes propane/natural gas leaks, fuel/chemical spills, power lines 12 153 20 182 down/arcing, C.O. leaks, etc.) RESCUE CALLS (Includes vehicle extrication/accidents, commercial/industrial accidents, 19 240 29 252 home/residential accidents, water/ice rescue) MEDICAL ASSIST CALLS (Includes assist to ambulance personnel with 59 571 60 506 respiratory and resuscitation emergencies) MISCELLANEOUS CALLS (Includes assist to other agencies, other 8 84 14 122 public service, etc.) TOTAL CALLS 155 1614 180 1662 TOTAL FIRE LOSS $77,750 $962,425 $32,600 $2,591,161 11 NUMBER OF ALARMS BY STATION ST. #1 ST. #2 82 1 18 ST. #3 1 ST. #4 1 ST. #e 1 TOTAL 12 1 36 1 7 1 155 FD -17-00 3. RECOMMENDATIONS -3- 3.1 It is respectfully recommended that report FD -17-00 is received for information. Respectfully submitted, L Michael G. Creighton AM T, CMM1l Fire Chief. /sr L Reviewed by Franklin Wu, Chief Administrative Officer REPORT #8 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File # Date: October 16, 2000 Res. # Report #: By-law # FD -18-00 10.12.6 Subject: JEPP FUNDING — GANARASKA FOREST FIRE PROTECTION RECOMMENDATIONS: It is respectfully recommended: THAT Report FD -18-00 is received for information. BACKGROUND As Council is aware and as has been reported previously by staff the forest area of the Ganaraska Regional Conservation Authority has become the responsibility of the four Municipalities that share the forest. Those Municipalities are the Municipality of Clarington, Township of Hope, Township of Cavan -Millbrook -North Monaghan and Township of Manvers (the future City of Kawartha Lakes). At the suggestion of the Office of the Fire Marshal a JEPP Application was submitted to the Ministry of the Solicitor General for funds for equipment, training and consultant support. The Conservation Authority at their suggestion submitted the application. (Attachment #1). REPORT The Ministry advised that the conservation authority could not submit an application, a Municipality must sponsor it. (Attachment #2). After discussions with our treasury department it was suggested that the Municipality of Clarington submit the application on behalf of the Municipalities involved and the Conservation Authority. All parties have committed to the application. Continued...... FD -18-00 -2— If the application is successful, the Municipalities could receive up to 45% of the proposed costs (Attachment #3). Upon approval staff will approach the Councils of the affected Municipalities regarding the remaining funds being allocated through the 2001 Capital Budget. Once staff has been advised of the status of the JEPP Application a further report will be presented to Council. Respectfully submitted, Michael G. Creigh4toCt?,­CMMII Fire Chief. Attachments (3) Reviewed by, Franklin Wu, Chief Administrative Officer. ATTACHMENT #1 Ministry of the Application For JEPP Funding , ,.FopEMoLse only+ Solicitor General It is hereby certified that funds have rtjo� Ontario been allocated for the project as aYeia follows exceed 45% of the total estimated Estimate of Casts Cate pry' • To be TYPED and submitted in duplicate cost) Amount Amount Salaries and Benefits Name of Community $5.500 Region/County/District GANARASKA REGION CONSERVATION AUTHORITY $23.540 Mailing Address Administrative Costs Postal Code Project Coordinator PORT I 9 4 l W4 Tel Telephone No. it I FN 905-885-8173 Mailing Address (If different lmm above) - -- ----_----- +•—•••r•........•o pr -j-- vo.mpuan mar mania.. we aim and objectives of a project will ensure that it is correctly understood and will be accorded a suitable priority. PLEASE ATTACH ANY SUPPORTING DOCUMENTATjOM) SEE ATTACHMENT "A" Measurable Objeduves (Long term projects may be divided into phases or measurable objectives and may therapy qualify for phased funding arrangements as major objectives are completed). SEE ATTACHMENT "3" Attach additional nacres if mm,fmd A i-rclecr riannmg worxsheet should be completed for each separate category of cost, i. e. Saltines and Benefits, Equipment. Etc. Community Share JEPP Share It is hereby certified that funds have Application is hereby made for JEPP been allocated for the project as funding in the amount of (Not to follows exceed 45% of the total estimated Estimate of Casts Cate pry' Amount cost) Amount Amount Salaries and Benefits S f 0 000 $5.500 X4.500 Equipment (Attach list and item cost) $42.800 $23.540 S19.260 Administrative Costs Total Undertaking 1, the undersigned, having authority to make a commitment on behalf of the community in whose name this application is being made, hereby give the following undertaking: a. to comply with the terms and conditions of the Joint Emergency Preparedness Program; and b. upon completion of a project to issue a statement to the public through the local media or to take such other steps as are necessary to acknowledge fully the nature and extent of Federal involvement and participation. (Clippings/copy should be forwarded upon submitting a claim.) Signature Signature Appointment Appointment Clerk-TreasurerlAccountant Date Date EP t (R., 061961 (Frangais au verso) Ministry of the Solicitor General Application For JEPP Funding On rfo Support Information Please complete the following questions concerning your community background, the level of emergency preparedness within your community, and project details. 1. What is the population of your community (or communities if a joint community project)? 81,377 2. What communities will be served by this project Directly Municipality of Clarington, City of Kawartha Lakes, Township of Cavan-Millbroc Indirectly 3. is your community remote (i.e., no access by road or rail)? Large forest area:. limited read z rail rrrp 5 4. Does your community have any major, unique or special hazards to be prepared for? Large forest area, with a mixed variety of trees, a large red pine area. 50% plantation. 50% mixed. No adequate water suoply (creeks or ponds) Access considered_ difficult. 1. Does your community have a forest t�ld)Ht* emergency plan? ❑ Yes ® No If No, please go toQuestion #6. Ganaraska Forest was responsibility of the Ministry of Natural Resources in the past. 2. If yes, when was it completed? Date: 3. Last revision? Date: N/A N/A u Have the key personnel identified in your plan been trained in their roles and responsibilities? NO. Ganaraska Forest Committee is in the process of preparing a plan and identifying Feles and rezpensibilibi,,. 4. Have you tested/exercised your community emergency plan within the last two years? ❑ Yes ® No 5. Does your community have mutual aid agreements with other communities? Each Municipality and/or Township have their own Mututal Aid Agreements, however, they do pertain to the Ganaraska Forest and wildfires. In the past the Ministry of Natural Resi. lr. assumed 6. If you do not have a community emergency plan or if your plan is out of date (i.e., more than two years old), do you intend to develop or updatef oorest your oo RY emergency cy plan? ❑ Yes ❑ No over C� (�7 Ministry of TVY the Solicitor Ontano General Prolec: Project Planning Worksheet • ro be Como/erect and retained by AERP applicant for accounting and audit a Category Service Performeo/Exoenalture Cost Cate -- (See Notes 8 & G Hours Days Km Rate Total 6 wildfire Nark 3 Portable Pumps @ $3,100 I Blach I I $18,600 40 lengths of forestry hose - 100 ft. @ $22U each I I I 8.800 40 pairs of Nomex forestry coveralls @ $210 each I I I 8.400 20 Pulaski tools @ $100 each I I I 2.000 Emergency Operations Equipment - base radio] etc. I I I 5,000 Totals I I I $42,800 Notes a. A separate worksheet snould be completed for each category of cost. i.e.. Salaries and Seneflts. Ea Uloment. etc. Salaries and benefits could Include: consultant fees. regular and overtime wages. temoorary help. etc. Ed Woment costs could Include items cul—lased dutrlgnt. leased or rented ea Uloment. a5soctateo user fees. e.g. kilometer or nourly ooerating costs. Installation costs. etc. Ministry of the Solicitor Ontario General Notes: Project Planning Worksheet • To be complarad and retained by ✓EPP Service Performed/Expenditure (See Notes 8 & Cl Totals /or accounting and audit purooses. Category of Cost Estsmate Hours I Days I Km a. A separate worksheet 3hOuld be completed for each Category of cost. i.e.. Salaries 2nd Benefits. Equipment. etc b. Salaries and benefits could inClude: consultant fees. regular and overtime wages. temporary help. etc. u $'0,000 C. Equipment costs could include items purchased Outright. leased or rented equipment. associated user fees. e.g. kilometer or hour.y operating costs. installation costs. etc. ATTACHMENT "A" Since the Ministry of Natural Resources no longer accepts responsibility for fire protection in forests, other than crown lands, the Ganaraska Region Conservation Authority and it's Member Municipalities Clarington, Hope, Cavan -Millbrook and Manvers were left with a concern. That concern is the development of an emergency plan and firefighting strategy for the 10,000 plus acres within the Ganaraska Forest. r In an attempt to address these concerns a committee was struck consisting of Ganaraska Authority Staff and The Municipal Fire Chiefs who's Municipalities now hold responsibility for fire protection in the forest. The committee quickly recognized a lack of a fire plan, firefighting expertise in dealing with wildfires and a severe lack of specialized equipment for wildland fires, as well the training requirements for forest firefighting. The tasks of the Committee are many, including but not restricted to, preparing an all hazards emergency plan for prevention of fires in the forest, and how to deal with one should it arise, training staff from several Municipalities to deal with a wildfire and to work together as an effective team, and to identify the specialized equipment required to handle wildfires. The Ganaraska Region Conservation Authority and its Municipalities require assistance in the preparation of the plan from those familiar with wildfire. We also require assistance with the training and equipping of the firefighters who will have the task of controlling and extinguishing any fires that may occur. All of which will be extremely costly. Given the immediate needs identified by the Committee and reported to the Conservation Authority JEPP Funding to assist in this project are requested. The Ganaraska Region Conservation Authority as well the member municipalities realize that Jepp funding may cover up to 45% of the costs applied for and that all interested parties will provide the remaining 55% of the costs. ATTACHMENT "B" Ganaraska Region Conservation Authority The Ganaraska Authority has set out several measurable objectives, which are as follows. • Notification by the MNR in Peterborough emphasizing that the responsibility of fighting a fire in the Ganaraska Forest rests on the authority and its encompassing municipalities. • The Ganaraska Authority set up meeting with municipalities and MNR to emphasize this downloading from the province. • Municipalities affected quickly set up a committee with representation from each municipality, the Ganaraska Authority, the office of the Fire Marshal as well with Emergency Measures Ontario. • Phase 2 was the establishment of a Chairman and regular meeting schedule to establish some plan of action. Fire Chief Michael Creighton from the Municipality of Clarington nominated as chair and a schedule of meeting every 2 weeks was established or so. March 22/00. • Phase 3 was the agreement by all parties affected to agree to go ahead with a Jepp application, set up fall training for Officers dealing with forest fire command structures to be delivered by Sir Sandford Fleming College in Lindsay. Jepp application would look a 2 specific area's, the emergency plan that would deal with all aspects of emergencies not just fire, and basic equipment that would be required to be used for forestry firefighting. Currently all affected municipalities have sufficient firefighting equipment for residential and commercial applications. Working under the Ontario Occupational Health and Safety Act and realizing it requires workers to be properly trained and equipped at this time all that could be accomplished is hardlines set up from the road spraying into the forest. This would be ineffective. Phase 4 would be with the assistance from Jepp to establish a working all hazard emergency plan for the Ganaraska Forest. Purchase the necessary equipment required to fight forest fires and start training approximately 200 firefighters. Most of the practical training to be completed at the Ganaraska Forest Center and would become an annual process for all firefighters. 09/11/00 07:59 FAX 7057257259 OFM SOUTH REGION SEP 08 2000 1555 FR EFR RESPONSE CEMRE 705 564 6060 TO 91'1057258465 �� Brad The following is a listing of appropriate equipment for "Equipment Caches', M is eaaeotislly an Initial Attack Unit prices are jag estimates, but they we apptap 210 ft your Purpose of Putdag together a pmpon'L DoAsitive pncmg should be obtained from the aatual suppliers. Initial Attack Unit Cost EsdM110 Item Quantity Qnkprice Total Cost L Mk Hl Power Pump l 1 2,700.00 2.700.00 pump Tool Kit 1 1,040.00 1,040.00 ra" Cane — 5 gal 3 10.00 30.00 hrnke Hose 2 164.00 328.00 Hose —1 'A" 24 200.00 4,800.00 Hose Packs 6 50.00 300.00 Axes 2 47.00 94.00 shovels 2 24,00 48.00 ` pubes 2 16.00 32.00 'Pack pumP—Rigid 2 141.00 282.00 Mainsaw rdw Kit I 40D•00 400'00 TOTAL 310.0054.00 NOTE: For contents of Pump Tool Kit and Cbzbmw Kit, MNR can provide content "sb• o 4001 ** TOTRL PPGE.02 Ac* 09/27/00 WED 13:30 FAX 1H057972C'.P Ministry 01 the Solicitor General Emergency Measures Ontario 25 Grosvenor street 190 floor Toronto, ON MIA 1Y6 Telephone/Tblbphone: Facsimlle/rAleeopieur. ATTACHMENT #2 Mlnlatbre du S0111citeur gbnbrel Mesure9 d'Urgence Ontario 25, rue GrOSVenor 19a Stage Toronto (ON) MIA 1Y6 (416) 314-3723 (416)314-3758 File Reference/Rbfbrence: 651.25.07 September 19, 2000 Ms. Linda L--liberte General Manager Ganaraska Region Conservation Authority P.O. Box 328 Port Hope, ON, LIA 3W4 Dear Ms. Laliberte: U002 t Ontario RF L� J E I SEP [OGO � Emergency Measures Ontario (EMO) acknowledges receipt of a project proposal for the 2001 / 2002 fiscal year, submitted by the Ganaraska Region Conservation Authority, for funding through the Joint Emergency Preparedness Program (JEPP) to acquire emergency forest fire suppression equipment. Unfortunately, the proposal cannot be considered further because it has not been submitted by a municipality. The document titled `Joint Emergency Preparedness Program ns Guidelines for ProjectApplicatio 2001 / 2002 Project Year,' mailed with the application, indicates that all proposals must be sponsored by a municipality. The federal government has reviewed the application and has directed that it be resubmitted by a municipality on behalf of Ganaraska Region Conservation Authority. Furthermore it was suggested that within the application a notation be made naming all municipalities that support the project. The project proposal is being returned for your review and attention. A complete proposal may be submitted to EMO at your earliest convenience. Yours truly, E.I. Unger ' Federal Programs Officer Enclosure: (1) EM04uW&VEPP 01-02(2)\Munieipa[\Conaervation Authonty—Ganamaka Region - Retum.i M\19/19/00 Ministry of the Solicitor Ontano General Project ATTACHMENT #3 Project Planning Worksheet • to be completed and retained by JEPP Service Performed/Ezoenouurs /or accounnng and audit outposts. Category of -cos, Estimate Cnet n.re Wee Notes R & C) Hours Days I (m I Rate Total 6 wildfire Mark 3 Portable Pumps @ $3,100 40 lengths of forestry hose - 100 $22d 40 pairs of Nomex forestry coveralls @ $210 _ 20 Pulaski tools @ $100 each Emergency Operations Equipment - base radio, J ach each each I etc. I ( I I I I I $18,600 I 8,800 8,400 ( 2.000 I —5.000 Totals I I $42,800 — a. A seoarate worksheet should be completed for eacn category of cost. i.e.. Salaries and Benefits. Eamoment. etc. b. Salaries and benefits could include: consultant fees. regular and overtime wages. temporary held. etc. C. E.uioment costs could include items rurcnased outright. leased or rented equipment. associated user fees. e.g. kilometer or hourly .aerating costs. instauauon costs. etc. DN: TR -72-00 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT #9 REPORT Meeting: Council File # Date: October 16, 2000 Res. # Report #: TR -72-00 FILE #: By-law # Subject: QUOTATION: Q2000-7, PRINTING REQUIREMENTS RECOMMENDATIONS: It is respectfully recommended to Council the following: 1. THAT Report TR -72-00 be received; THAT James Publishing, Bowmanville, Ontario, with a total bid amount of $79,601.36 ($75,826.40 printing and $3,774.96 distribution) including GST and PST, being the lowest responsible bidder meeting all terms, conditions and specifications of Quotation Q2000-7, be awarded the contract for the Supply and Distribution of the Clarington Community Guide, Clarington Visitors Guide and the Clarington Today Newsletter; and 3. THAT funds in the amount of $79,601.36 be drawn from the current year approved Marketing and Tourism Printing Account # 7710-X-205 and the 2001 current budget as appropriate. BACKGROUND AND COMMENT A quotation request rather than a formal tender was issued as the estimated funds required per publication were within the acceptable amount for a quotation. Subsequently bids were received and tabulated as follows: Bidder Bid Amount— Option #1 James Publishing Community Guide $623.92/M x 25,000 X 2 runs $31,196.00 Bowmanville, ON Visitors Guide $478.80/M x 50,000 x 1 run $23,940.00 Newsletter $216.00/M x 25,000 x 2 runs $10,800.00 Distribution Cost ' $42.00/M x 21,000 x 2 Publications x 2 runs $ 3,528.00 G.S.T. Extra $ 4,862.48 P.S.T. Extra $ 5,274.88 _ TOTAL BID PRICE $79,601.36 G.S.T. only on distribution cost REPORT NO.: TR -72-00 PAGE 2 It is recommended that funds in the amount of $79,601.36 ($75,826.40 printing and $3,774. 96 distribution) be drawn from the Marketing and Tourism Printing Account # 7710-X-205. One publication of the Clarington Today Newsletter will be drawn from the 2000 budget, while the remainder of the publications will be drawn from the 2001 budget. Note, the quotation specifications provided the bidders with two options for pricing. Option # 1 requested a price for the printing and distribution of all publications. Option #2 requested a price from suppliers wishing to take over both the selling of advertising and the printing of the publicatiohs identified under Option #1, with the publications printed at no charge to the Municipality (with the exception of the Clarington Today Municipal News, which is printing only — no advertising). Nine (9) firms were invited to submit a bid on this quotation. As the printing equipment required for these publications is somewhat specialized, there are only a couple of companies in the immediate area able to perform this work. Furthermore, of these companies, only one was able to accommodate the distribution requirement. No bids were received for Option #2. The Treasurer has reviewed the funding requirements and concurs with the recommendation, Queries with respect to the department needs, specifications, etc., should be referred to the Marketing, Tourism and Communications Manager. The subject firm has previously provided satisfactory service for the Municipality of Clarington. Respectfully (Marie t Treasu AMCT., ngTouror# anfif Communications Manager Reviewed by, Franklin Wu, M.C.I.P.,R.P.P., Chief Administrative Officer CN: TR -7300 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPoxx #10 REPORT Meeting: Council File # Date: October 16, 2000 Res. # Report #: TR -73-00 FILE #: By-law # Subject: EXECUTION OF CONTRACTS RECOMMENDATIONS: It is respectfully recommended to Council the following: 1. THAT Report TR -73-00 be received; 2. THAT the attached policy marked Schedule "A" be approved; and 3. THAT the attached By-law marked Schedule "B" be approved by Council. BACKGROUND AND COMMENT Upon review, it has become apparent that there are some inconsistencies with respect to the process of execution of contracts and agreements for the acquisition of municipal goods and services. Many times, a supplier is requesting that an agreement be signed for ongoing operational goods and services that are not significant in dollar value. In the past, some of these agreements have been signed directly by the requisitioner, while agreements of significant nature have been forwarded to Council for approval through a By-law. The attached policy marked Schedule "A" will ensure that there is a consistent review of all contracts and agreements while at the same time provide for efficient approval for items related to the day to day operations. REPORT NO.: TR -73.00 PAGE 2 It is recommended in the policy that all contracts exceeding an annual or one time value of $50,000.00 be approved through a separate By-law of Council. This dollar value is consistent with the tender dollar value, requiring Council approval, and recently approved by Council in the Purchasing By-law. Respectfully submitted, Reviewed by, Aariea o, Sc., AMCT., Franklin Wu, M.C.I.P.,R.P.P., reasurer Chief Administrative Officer MM*LAB*km ADMINISTRATIVE AND CORPORATE POLICY Schedule "A" Purpose EXECUTION OF CONTRACTS 1. The Treasury Department, Purchasing Division will be responsible for the co- ordination and review of all contracts and agreements entered into for Municipal Goods and or services. Treasury Administration will review all contracts and agreements that include provisions relating to liability and insurance requirements. 2. All contracts or agreements requiring expenditure of Capital or current expenditures in excess of an annual or one time value of $50,000.00 must be approved through a By-law of Council and signed by the Mayor and Clerk. C 3. All contracts or agreements requiring expenditure of Capital or current expenditures below an annual or one time value of $50,000.00 may be signed by the Chief Administrative Officer, and / or the appropriate Department Head or their designate. Procedures 1. All contracts and / or agreements are to be forwarded to the Treasury Department, Purchasing Division for review prior to execution. 2. Purchasing will provide the appropriate department with any recommended changes. 3. Purchasing in co-operation with the appropriate department will prepare the report and By-law to Council if it is required. 4. A copy of all executed contracts to be forwarded to Purchasing. 5. A copy of all executed contracts approved through By-law of Council to be forwarded to Purchasing and to Clerk's Department. SCHEDUIL-E "BPI THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2000 - Being a By-law to authorize the execution of contracts and agreements of a general operating nature, below an annual or one time value of $50,000.00. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Chief Administrative Officer, or Treasurer, or Department Head or designate are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington, contracts and agreements at an annual or one time value of below $50,000.00. By-law read a first and second time this day of October, 2000. By-law read a third time and finally passed this day of October, 2000. Mayor Clerk REPORT #12 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting Council Meeting File # Date: October 16, 2000 Res. # Report #: ADMIN 23-2000 File #: _ By-law # Subject Principles of Understanding Port Granby Low Level Radioactive Waste Management Site Recommendations: 1. That Report ADMIN 23-2000 be received. 2. That the Principles of Understanding negotiated between the representatives from the Municipality of Clarington, Town of Port Hope, Township of Hope and Natural Resources Canada be approved as the basis for developing a legal agreement for the clean-up, storage and long term management of the low level radioactive waste. That the solicitor be authorized to finalize the legal agreement for execution by Council. 4. That Council approve the attached by-law authorizing that the Mayor and the Clerk execute the legal agreement with Canada, the Corporation of the Municipality of Clarington, the Town of Port Hope and the Township of Hope. BACKGROUND 1.1 In September 1999, Council considered staff Report PD -95-99 and approved eleven recommendations with respect to various matters regarding the Port Granby Low Level Radioactive Storage Site, and the recommendations were forwarded to the Honourable Ralph Goodale, Minister of Natural Resources Canada in November 1999. REPORT ADMIN23-2000 PAGE 2 1.2 Subsequently, the Mayors of Clarington, Port Hope and the Reeve of the Township of Hope made a joint submission to the Minister dealing specifically with the question of compensation. The Minister subsequently advised the Municipality that his Cabinet colleagues supported the communities' proposals for managing the waste locally and have given him a mandate to negotiate legal agreements with the communities. The Minister further advised that Mr. Dan Whelan, Director General, Energy Resources Branch, Natural Resources Canada will commence the negotiations leading to the legal agreement as the fust _ step towards the clean-up and effective long-term management of the local wastes. 1.3 Prior to the negotiation it was agreed to bythe three Municipalities that a joint agreement with Natural Resources Canada be negotiated to ensure consistency m our approach, negotiating process, as well as the compensation issue. In this regard, a Working Group was formed consisting of the administrators and solicitors of the three municipalities as well as representatives from Natural Resources Canada, Department of Justice and Finance Canada. 2. THE NEGOTIATION AND APPROVAL PROCESS 2.1 The Working Group commenced the negotiation process in early March and have met 13 times and conducted many telephone conference calls. The goal of the Working Group is to arrive at the Principles of Understanding that would be used as the basis for a subsequent legal agreement suitable for execution by the parties. 2.2 Staff are pleased to advise that the Working Group has successfully completed the Principles of Understanding which has been submitted to the Federal Government for approval. We were advised on October 5, 2000 that approval has been granted by the Cabinet and the Treasury Board of the Government of Canada. At the request of the Minister of Natural Resources, the Mayor of Oarington, Mayor of Port Hope and Reeve of the Township of Hope were present in Ottawa to initial the Principles of Understanding. A copy of the Principles of Understanding has been forwarded to members of Council under separate cover. Highlights of the Principles of Understanding are as follows: REPORT ADMIN23-2000 PAGE 3 HIGHLIGHTS OF THE PRINCIPLES OF UNDERSTANDING 3.1 The Principles of Understanding contains two parts. The first part is the main body covering the common provisions applicable to all three Municipalities. The second part contains individual annexes dealing with those particular circumstances for each community, including clean-up approach and methodology. 3.2 Project Phasing Phase 1: Planning, Environmental Assessment, and Regulatory Review Phase detailed planning and engineering regulatory review includes assessments under CEAA public communications 5 years from signature of legal agreement Phase 2: Implementation and Operation - issuance of appropriate construction licences - construction of new waste facilities - related physical work - 3 to 7 years from a licencing decision, depending on the project Phase 3: Post -closure Monitoring amendment of Canadian Nuclear Safety Commission (cNSC) operating licence for long-term monitoring lasts until CNSGauthorized cessation of monitoring program 3.3 Project Management Framework Canada to designate a Federal Operating Agency (FOA) to act as Project proponent IFnnrTADNRN23-2000 PAGE 4 Principal office of the FOA for the Project will be Port Hope -Township of I—lope Each municipal Council may establish a Community Advisory Committee ((:;AC,) liaison between FOA and Council community mput on Project planning function may also be carried out by Council or Council subcommittee FOA to provide funding for the CAC 3.4 Regulatory Review and Operating Principles Project subject to full regulatory review according to relevant municipal, provincial and federal laws The parties recognize that conceptual approaches defined in the community -specific annexes may be altered to respond to regulatory review considerations and decisions Municipalities will have standing and be reimbursed reasonable costs for participating in the review process Operating principles for the various phases of the Project will be defined through federal, provincial and municipal regulation and the legal agreement Protocol to be defined for carrying out the work Parties commit to consultation and cooperation 3.5 Monitoring, Communications and Complaints Monitoring to be carried out compliant with federal; provincial, municipal regulation, and the legal agreement the FOA, in cooperation with the municipalities, will develop a project monitoring plan for each community that will be consistent with licence conditions stipulated by the regulator REPORT ADNEN23-2000 Communications PAGE 5 FOA to establish comprehensive communications program to provide information and obtain public input on the subject FOA has primary communications responsibility but CAC or Council may carry out complementary communications program FOA shall provide reasonable funding Complaints FOA to establish, in consultation with the CAC or municipal Council, a fair and expeditious process for handling complaints 3.6 Property Value Protection effective from date of signing of legal agreement compensates property owners for financial losses FOA may offer to purchase property rather than compensate owners must prove financial loss Compensation Officers to be appointed by FOA, in consultation with municipalities, to facilitate resolution of property value claims — monitoring, advice, mediation, arbitration 3.7 Host Community Grant The Federal Government agrees to pay each community a host community grant of $10 million which is payable upon signing of the legal agreement. In accordance with the sub - agreement with Clarington, the funds are to be placed in a trust account and cannot be drawn by the Municipalityuntil the Project actually commences subsequent to environmental assessment approval. However, any interest earned on investment can be expended by the Municipality at any time for whatever purpose deemed appropriate by Council, provided all funds, inclusive of the $10 million, can only be used solely for the REPORT ADMIN23-2000 PAGE 6 benefit of the residents of Clarington within its current boundaries or within a reduce d boundary as may be resulted from a future local government restructured scheme. 3.7 The Annexes to the Agreement Community Subagreements Annexes A, B and C are community -specific subagreements more detailed Project descriptions project costs defined Cleanup Approval Process and Methodologies Annex D sets out cleanup objectives: unrestricted current and foreseeable uses of remediated property no obligation for cleanup of other contaminants not comingled with historic waste cleanup of Port Hope industrial waste properties consultation with CNSC on cleanup and verification methodologies current LLRWMO cleanup and verification methodology set out as basis for consultations Geographic Scope of Property Value Protection Program Annex E sets out geographic scope of Property Value Protection Program In Clarington, this includes an area generally bounded by Highway 2, Newtonville Road, Hope Township boundary and Lake Ontario. 4. CONCLUSION The negotiation process was long and tedious primarily due to complexity of the issues and multi -parry involvement. however it is rewarding to know that after over 20 years of not being able to find a solution to the disposition of the low-level radioactive waste at Poll Granby, this matter has finally come to an end. What have been negotiated and agreed to now set the stage and the proper course of action to clean up the site and ens --ire safe storage REPORT ADMIN23-2000 PAGE 7 of the waste. The Municipality of Clatington and its residents are indebted to the many individuals including our colleagues at Port Hope and Township of Hope and at Natural Resources Canada, for their tireless effort to ensure an agreement can be reached. Last but not least, we thank the leadership provided by the Mayor of Port Hope, Mayor of Clarington and Reeve of the Township of Hope throughout the negotiating process. It will be remiss not to mention the support from our MP, Alex Shepherd and the tremendous assistance from MP Christine Stewart who always worked diligently on behalf of the interest and well being of the three communities. Respectfully submitted, r 0 V �-' 6' Franklin Wu Chief Administrative Officer Interested Parties to be Notified of Council Decision: 1. Christine Stewart, MP 1005 William Street Cobourg, ON K9A 5J4 2. Alex Shepherd, MP 116 Water Street Port Perry, ON L91, 1R2 3. Dr. Peter Brown, Natural Resources Canada 580 Booth Street, Room 17C5 Ottawa, ON K1A OE4 4. Fran Aird, Administrator Township of Hope P.O. Box 35, 5325 County Rd. 10 Port Hope, ON L1A 3V9 5. Mike Rostetter, Administrator Town of Port Hope P.O. Box 117, 56 Queen Street Port Hope, ON L1A 3V9 6. Mr. Harvey Thompson 4720 Concession Rd. 6 R.R. #1 Newtonville, ON LOA IJO THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2000 - being a by-law to authorize the execution of a legal agreement between Canada, The Corporation of the Municipality of Clarington, the Township of Hope and the Town of Port Hope respecting the long term management of low level radioactive waste WHEREAS at its meeting on October 16, 2000, Council received and approved the verbal t-eports of Mayor Diane Hamre and the Chief Administrative Officer, concerning Principles of Understanding ("Principles of Understanding") for an agreement between the Federal Government and the Municipality of Clarington, Township of Hope and the Town of Port E 3ope concerning the Long Term Management of Local Low -Level Radioactive Wastes" which wire initialled by Mr. Dan Whelan, Director General, Natural Resources Canada, Mayor Diane Hamre of the Municipality of Clarington, Reeve Ian Angus of the Township of Hope, and Mayor Ron Smith of the Town of Port Hope on October 6, 2000; AND WHEREAS the Principles of Understanding contemplate that they will be implemented by the execution of a legal agreement between the same parties; THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARiNGTON.ENACTS AS FOLLOWS: The Mayor and the Clerk on behalf of the Municipality of Clarington are authorized to execute a legal agreement with Canada, the Towttship of Hope aad the Town of Port Hope containing provisions which are substantially consistent with the intent of the Principles of Understanding and containing such other provisions which are acceptable to the Chief Administrative Officer. BY-LAW read a first and second time this 16th day of October, 2000. BY-LAW read a third time and finally passed this 16th day of October, 2000, Diane Hamre, Mayor Patti L. Barrie, Clerk �— DN: PD072-00 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTONFINISHED BIIsixess REPORT Meeting: Council File # Date: Monday, October 16, 2000 Res. # Report #: Addendum No. 2 to PD -072-00 File #: PLN 22.3 By-law # Subject: LAND ACQUISITION STRATEGY WATERFRONT PUBLIC INFORMATION MEETING FILE: PLN 22.3 Recommendations: It is respectfully recommended to Council the following: 1. THAT Report PD -072-00 be received for information; and 2. THAT all interested parties listed in this report and any delegation be advised of Council's decision. 1. BACKGROUND On July 10, 2000 Clarington Council approved the Land Acquisition Strategy with a number of resolutions for changes. Council also passed a resolution that "the Lakefront Acquisition portion of the report be referred back to staff for public information meetings and to seek input from the public and report back by the end of September, 2000". 2. COMMENTS Based on Council's direction on July 10, 2000 a public information meeting was held on September 6, 2000 at Clarington Town Hall to consider the revised section 2.4.2 "Waterfront District Park/Waterfront Greenway" of the Land Acquisition Strategy (the revised Section 2.4.2 is Attachment 1). 3. REVISIONS As directed by Council, the following changes are reflected in Section 2.4.2: 1. All references to "expropriation" are removed from the report (Resolution # C-429- 00). ADDENDUM NO. 2 TO REPORT PD -072-00 2. All references to "time frames" are deleted. (Resolution # C-431-00). PAGE 2 3. All references to "first right of refusal' are deleted. (Resolution # C-432-00). 4. All references to "damage centre" and "deteriorr.cion of properties" are deleted from the Section and replaced with "regulatory shoreline area" (Resolution # C-433-00). 4. PUBLIC INFORMATION MEETING The public information meeting was held on September 6, 2000 at Clarington Town Hall from 6:00 p.m, to 9:00 p.m. A total of 53 residents attended the meeting. Two form letters were submitted, signed by forty-three (43) households mainly from the Lakefront area. Also, three separate comment sheets from East Beach residents were submitted at the meeting. A letter was received from a resident in Newcastle Village in support of the land acquisition thrust. Comments from the public meeting together with staff response are summarized in the following table: Respondent Comments Staff Response Form Letter Delete words expropriation, first right of Done 1 — Beach refusal, time frames, dilapidated from Residents strategy, change damage centre to Regulatory Shoreline Area. Suggest staff obtain two separate Current practice works. Seller and appraisals and owner obtain two purchaser obtain separate appraisals. appraisal. If there is disagreement a third one is obtained. Delete all references to flood and erosion. This if fact. Findings of CLOCA's report Continue with the practice of voluntary Done land acquisition. Delete all references to priorities. By removing time frames this is done. However, all waterfront land is a priority relative to non - waterfront land. ADDENDUM NO. 2 TO REPORT PD -072-00 DArC z Respondenuprovidingsafety Staff Response ents in park design. In Agree. These issues will be cerns for parking in addressed at the time the park is as, making roads accessible, designed. ety routes in case of emergencies, ensuring water drinkable and the sewage disposal safe; and providing for passive and active recreational use. Form Letter Delete Bowmanville Waterfront District Disagree. Residents of 2 — Beach Park/Waterfront Greenway from land Bowmanville deserve a waterfront Residents acquisition strategy. park and this is the centre of Clarington's growth. Treat waterfront district parks and They serve different functions. greenways as one unit. Delegate staff to review all lakefront All properties are being evaluated properties and establish plans for most along these lines. However, there feasible, economical, available and are other criteria such as serviceable areas for parks and recreational assets, location to greenways. population and connection to trails. Previous studies have become outdated iew is a regular part o]the and any plans need to be reviewed process. regularly. tDone Continue with the practice of voluntary acquisition. Exclude names and land description from This is not public information. database of lands identified for acquisition. Anthony West and north of West Beach are lands Municipality's agreement with Williams that can be turned into parks. Why are Blue Circle has resulted in 110 these not being used? acres being acquired by Municipality and transferred to CLOC for nature conservation area. East of East Beach fields of land are Some of these lands will be available. dedicated to the Municipality through the development process. A second District Park is planned at the foot of Lambs Road. ADDENDUM NO. 2 TO REPORT PD -072-00 PAGIE 4 Respondent Comments Staff Response Why are we focussing on East and West The Municipality has been Beach Roads instead of Cove Road, Cedar acquiring lands in this area for Crest Beach, and the vacant lands east of many years. These lands are East Beach? designated District Park and Waterfront Greenway in the Official Plan. Appraisals will not consider the "million Appraisals are based on fair dollar view". market value. May be no potential to get sewer system According to Durham Region on East Beach if we want the lands for a there are no plans to extend sewn district park. at this time. Sanitary sewers are not economically feasible due to location of WPC plant. If we can't afford to develop the lands We need to acquire lands in order why are we buying them? to qualify for grants and to budge for parks. This is a long-term plats If we are implementing provincial policy The Province has indicated that we should ask the province to provide monies are not available for land funds so that properties can be purchased purchase. for more than appraised value. Cheryl & Why haven't we developed lands that we We do not have enough land Stephen already own on the waterfront or consolidated in a single parcel as Seal maintained/improved existing parkette? yet for a major park development, East Beach Parkette is maintained to current standards as a parkette for East Beach residents. Suggest an agreement with Port This can be investigated once the Darlington owners to run a boardwalk main park is secured. along the channel. Is the Municipality deliberately not The existing roads are maintained providing paved roads and sewers to the in their current status. Improved area so that property values will decrease roads would be required for new and the Town can buy the lands? development. Sanitary sewers are not economically feasible due to location of WPC plant. What if we don't acquire all identified We will keep trying. lands within the next 20 years? d ADDENDUM NO.2 TO REPORT PD -072-00 PAGE 5 Respondent Comments Staff Response Why is the Cove Road area not being The lands around the Bowmanville targeted as well? Creek have greater recreational assets and the Municipality has been working to acquire these lands for many years. Why are homes permitted on the north Area on the south side is side of East Beach Road and south side to physically on the waterfront and be tom down? suited for park purposes. This area is also within the Regulatory Shoreline Area. How would the Town compensate those At fair market value. that feel forced to sell? East Beach residents have built retaining They presumably did this for their walls to stop erosion. What makes the own protection. A park area is not Municipality feel it could do better? as critical as a residence, but erosion protection would still be required. East of East Beach are vacant lands on the See above. waterfront. Kathy & Why are we destroying an existing The Municipality has had a long - James community while making provisions for term goal to acquire these Bradford new housing to the north? properties and has been pursuing this over the years. The lands along the lakeshore are designated District Park. The new housing developments to the north are not within the regulatory flood line area. Their property is being devalued and Blue Circle agreement and those not impacted are increasing in value. expropriation of Cove Road has likely affected those properties positively. Robert The explosion in population increases the This may be true but the greatest Davidson need for waterfront parkland. The park need is for Bowmanville and area in Newcastle will prove to be Courtice with a future population inadequate. of 65,000 and 45,000 respectively. Acquire additional land in Modest steps proposed now. Newcastle/Bond Head by relocating Boulton Street to the north and acquiring all lands between Mill Street and Park Street. ADDENDUM NO. 2 TO REPORT PD -072-00 PAGE 6 Respondent Comments Staff Response Acquire properties as soon as practical Agree before values increase. Accommodate current owners through a Agree. This is an excellent lease back arrangement for an agreed suggestion. period of time. Greater access to the waterfront will prove Agree. to be a great asset to the community. In addition to the above comments, residents have expressed a willingness to work with Council and Staff to meet the public needs. 5. CONCLUSION Based on comments received from the public information meeting and Staff responses as outlined above, no further changes are recommended to the revised Land Acquisition Strategy. It is important to note that the land identified for acquisition in the Lakefront area are designated District Park and Waterfront Greenways in the Official Plan. A number of initiatives such as the Waterfront Trail and Samuel Wilmot Nature Area are currently underway to make natural areas accessible to all residents living in this Municipality. With the closing of the agreements with Blue Circle, the Municipality has received and transferred 110 acres to CLOC for management and enhancement of the Westside and Bowmanville Marshes. A management strategy will be developed in 2001. However, despite the Municipality's progress in gradually acquiring lakefront lands, there is still very limited access to the water's edge and no major park for more active use. Land acquisition is a difficult and emotional issue since cottage development occurred on some of the prime waterfront sites. In the interests of all existing and future residents in Clarington, it is important for the Municipality to continue to build on past initiatives to acquire a suitable land base for waterfront parkland. At the same time, existing residents must be treated in a fair and equitable manner. ADDENDUM NO. 2 TO REPORT PD -072-00 PAGE 7 The recommendations of the strategy for the waterfront are simply that District Park and Waterfront Greenway lands be a priority for acquisition and that Staff be authorized to approach the owners with the view of purchasing from the owners who wish to sell. Variations such as lease -back arrangements and options agreements could be explored on a case by case basis. Section 2.4.2 of the Land Acquisition Report has been revised to incorporate the modifications adopted by Council at its July 10, 2000 meeting. Respectfully submitted, D'aAM. Crome, M.C.I.P., R.P.P. Director of Planning and Development BN*DJC*sn October 10, 2000 Reviewed by, Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer Attachment 1 -Revised Section 2.4.2 and Maps Attachment 2 - Form Letter 1 Attachment 3 - Form Letter 2 Attachment 4 - Comment Sheet from Anthony Williams Attachment 5 - Comment Sheet from Cheryl and Stephen Seal Attachment 6 - Comment Sheet from Kathy and James Bradford Attachment 7 - Letter from Robert Davidson ATTACHMENT A Land Acquisition Strategy Page S 2.4.2 Waterfront District Park/Waterfront Greenway (i) Bowmanville The Clarington Waterfront Study identified the lands in the vicinity of Port Darlington as a priority for acquisition for municipal park purposes. The lands are strategically located on a barrier beach which separates the Bowmanville Marsh from Lake Ontario. In addition to the lands owned by the Port Darlington Harbour Company (4.8 ha), there are 18 properties totaling 1.28 ha on a private road (see Map 4). Also, there are 21 properties totaling 2.86 ha in the East Beach area which are located in the floodplain of the Bowmanville Creek. There have been a number of land transfers, renovations and new homes built in this area. With the completion of the Port Darlington Secondary Planning Study, a number of landowners planning to sell their lands approached the Municipality with a view to selling to the Municipality. The Official Plan and the Port Darlington Secondary Plan identify the West Beach Area and portions of the East Beach Area as a future District Park to serve area residents in the Municipality. To date, the Municipality's efforts have largely focussed on securing lands in the West Beach area. Other lands are required to enable the Municipality to have public access to the waterfront. The West Beach lands are located within the floodplain of the Bowmanville Creek and are identified as being within the "Regulatory Shoreline Area" in the Municipality of Clarington Official Plan. The Lake Ontario Shoreline Management Study commissioned by CLOCA in 1990 stated that this area is at risk from flooding of the river as well as from flooding due to wave activity on Lake Ontario. The recommended long term solution is the public acquisition of these lands (Map 2). The current practice of acquisition of these lands as they become available will continue. Recommendations: That the lands identified for purchase for the Waterfront District Park/Waterfront Greenway be a priority for acquisition when they become available. 2. That staff be authorized to approach the owners of lands required for the Waterfront District Park/Waterfront Greenway with the view of purchasing these properties should the owners wish to sell. Revised October 10, 2000 Planning & Development Department A Land Acquisition: Strategy ii) Courtice Page 6 Within the Courtice Waterfront area lands are required for the Courtice South District Park and the Waterfront Greenway (see Map 5). The waterfront greenway in Courtice will be acquired through dedication, however, the lands for the park would have to be purchased (see Map 1). The future Courtice South District Park is designated in the Official Plan and staff propose that it be located in Part Lots 29 and 30, Broken Front Concession. The total size of the park will be approximately 27.05 hectares in area. It is envisioned that the park will include the Waterfront Trail and will act as a passive recreational waterfront park. Most of the lands are currently used for farming although Power Broadcasting own lands with several communication towers. The remainder of their lands are vacant. It is not the intention that the proposed park lands would remove any of the communication towers from the Power Broadcasting land holdings. In addition, the Region of Durham have advised that they will be purchasing a residential parcel in order to eliminate the land use conflict with the water pollution control plant which will be built on the east side of Courtice Road. The subject lands are designated Waterfront Greenway and Environmental Protection (Tooley Creek and valley) in the Official Plan. The lands are zoned Agricultural (A) and Environmental Protection (EP) in By- law 84-63. Tooley Creek and valley and the Lake Ontario Waterfront are zoned EP. The Region of Durham will be initiating their site design process of the water pollution control plant in the year 2000. The Region anticipates construction of the water pollution control plant to begin in 2003 with project completion in a couple years. Recommendations: 1. That the lands identified for purchase for the Waterfront District Park/Waterfront Greenway be a priority for acquisition when they become available. 2. That staff be authorized to approach the owners of lands required for the Waterfront District Park/Waterfront Greenway with the view of purchasing these properties should the owners wish to sell. Revised October 10, 2000 Planning & Development Department A Land Acquisition Strategy Page 7 3. That in conjunction with the Regional acquisition of land for Courtice WPCP, staff be authorized to secure the shoreline portion for the waterfront trail. Newcastle Village The acquisition'of lands for the Samuel Wilmot Nature Area was a major undertaking by the Municipality to ensure the protection of the ecological integrity of the natural. environment while providing for recreational uses and enjoyment of its natural and visual resources on the waterfront area of Newcastle. With the exception of the small strip of land for the District Park/Waterfront Greenway in Newcastle Village (Map 7), through the port of Newcastle development, much of the lands have already been secured (Map 3). Over time these will come into public ownership and be developed for park purposes. Additional lands in Bond Head should be acquired over time as required. To ensure that the lands required for the Waterfront District Park/Waterfront Greenway are transferred to the Municipality the following recommendations are made: Recommendations: 1. That the lands identified for purchase for the Waterfront District Park/Waterfront Greenway be a priority for acquisition when they become available. 2. That staff be authorized to approach the owners of lands required for the Waterfront District Park/Waterfront Greenway with the view of purchasing these properties should the owners wish to sell. Revised October 10, 2000 Planning & Development Department J MPP 3: NEWCASTLE VILLAGE URBAN AREA Proposed Land Acquisitions M Dedicate/Donate ❑ Purchase -Long Term (10 + Years) Purchase -Medium To Long Term (5-10 + Years) Purchase -No Specific Time Public Lands M Easement M Other Public Lands Park License Municipal Lands M MOC Owned Properties yf`: ~1 \\�\\\\""ti Land Acquisition Strategy Eg, I —J –Map 3 O8 NO1 I Q 180d I a ' �,.' a° o , .a f. i I^3L`3`���'y`}t��, 0 r - m 1 I IFF �-��� t',�t o il� Ji �0E) llUI � MAP 5: COURTICE URBAN AREA Proposed Land Acquisitions Community Park ® District Park/Waterfront Greenway "• ii ® Fire Hall i ®Neighbourhood Park Valley Land Waterfront Greenway ! I 5 Land Acquisition Strategy ' Map 5 .1111 .■1 1i . - W = S #1i4�WIN MOM WIN = lural K, ri Y as=1If KI rig e:L1 llrrr4 'tuy�T xl = _ 51i _Ihonm, 1111111= _�. Ix� lralinl/lrn aI1fJ -1111_ H3 _.I-�I • -i111�1�1 —. �%ilv' 11. nn :nnnnnnw a 1:5e JIIIIIIa _r_=II~•I'�=nmuw mnnuu 3 gry r ` : 9I ■y annn: :171: 111' ■■�5 .,1111111111111111111..... --��unnur ? _�•u.11n1nnma / Ipl �I� l4uul a n■NiglioI 0 1811111 11._ r. -_ ,1111111 :C :_ 1111111111111 _ .IL 111. 1 111 — L j „ 111,11111; �. � == == :1111111 111111111111111., � :1: Fm -1: = :K.n y -N+••:: :: nnnnnp I-=�inu1- _ ` 7 �Itl � nm 1818181811818 � N.✓ �=111111111111 moi. 111111111110= ,�� �•�:•: AIIIIIIIIIIIIIIIIIIIIIIIII/- =� IAC -- J IIII11111i11 � -�.a 1i 1111■IIII: C --':•11111111111111111111111:==109'x_0 o010nnnln: p unnnnu►�IIIIIIIIIIRImmn..d ■1■ t■ - 111I•IIIII�, nnwn. annum_ IIIIIIIIIh' ■— -■ -10 !: ���� —numm• �°018°" nnL■u ���_�__ i=_ � rs:. � : a � WIN, z m ■ $ug4 :rf IL a, 1 ATTACHMENT BEACH RESIDENTS LNFORMATION RE LAND ACQUISITION STRATEGY 1) Regarding council meeting on duly 10, 2000 Deletion of words -expropriation, first right of refusal, time frames, dilapidated, change damage area to Regulatory Shore Line. Was strongly agreed upon. 2) Land prices page 3 (2.2) market appraised value: Suggestion -staff obtain 2 opinions of appraisal from 2 independent real estate agents, seller to do likewise (if municipality is requested to obtain one from qualified appraiser). Rationale - municipality is more competitive; seller is more fairly compensated This works in most estate and divorce dealing with the vending of land 3) Delete all references to Flood and Erosion. Rational CLOCA has policies reeulations and agreements. 4) Suggestions -remain with volunteer land acquisition (Residents are aware of municipality's land interest) 5) Waterfront District Park- delete all references to priorities. Rationale -this would allow staff to look at the Waterfront as a whole. Consideration, given to location regarding municipal owned properties, and the Waterfront Trail. There may me other areas that would be more suitable, accessible, useable, available, and feasible. . SUGGESTIONS REGARDING WATERFRONT PARI{ Residents and Public have input on the following: 1)Adequate parking - i.e. please no parking lots in residential areas or on waterfront 2)Roads — accessible for increased usage 3)Safety — in the event of an emergency - are there various routes of access and exiting 4)Health — water, is it drinkable?, sewer- regarding waste disposal 5)Usage — passive — in terms of picnics, swimming, family outings Active — in terms of soccer, baseball, etc. Tourism COMMENTS Beach Residents are willing to work with council and staff to meet the public needs. We want to continue to live with the public, industry, and commercial sectors present. Private citizens are responsible for our clean beaches, viable marshes and return of wildlife such as amphibians, birds, rabbits, turtles, etc. SIGN, ADDRESS NAME PHONE* FORM LETTER 1 NAME ADDRESS John MacDonald 67 West Beach Alvarina DeLemos 9 East Beach Road Stephen and Cheryl Seal 72 East Beach Road Rod and Melanie McArthur 73 Park Street, Newcastle S.G. Wedlock 4 Park Street, Newcastle Kevin Taylor 110 East Beach Scott Lumley 157 Port Darlington Road Maria DeLemos 9 East Beach Road Pat Pingle and Greg Dubroy 54 West Beach Road Margaret Duncan 27 Boulton Street, Newcastle D. I. Cronk 3618 Lakeshore Road, Newcastle Anne McFadden 35 Boulton Street, Newcastle Sally Ward 3681 Lakeshore Road, Bond Head Linda MacGregor 40 Boulton Street, Newcastle Ann Bolton 66 West Beach Road Joe M. Dasilva 23 West Beach Road D. Millburn 24 West Beach Road Tracy Duetla 11 Bolton Street, R.R.#8, Newcastle John and Doreen Wallace 52 West Beach Road Aston & Joanne Cover 43 West Beach Road 73 East Beach Road Jim and Kathy F3radford ATTACHMENT BEACH RESIDENTS RE Revised_ Land AQggicirion Strategy We recommend that section 2.4.2 (i) Bowmanville, Waterfront district oa_h/Waterfrom W=rwav be deleted from the Land Acquisition Strategy. Our Recommendations for land ac uisition 2.4.2 Waterfront District Park/Greenway of Clarington Lakefront. f) Waterfront district parks and greenways will be treated as one unit. The municipality has identified the need of waterfront lands for municipal park purposes. The municipality of Clarington is unique in that we have three communities (Courtice, Bowmanville, Newcastle) situated on the shores of Lake Ontario. 2) Staff will be delegated to look at all properties on the Clarington Lakefront and establish plans for the most feasible, economical, available and serviceable areas for waterfront district parks and greenway. 3) Plans will be reviewed on a regular basis, as many of the previous studies have become outdated. Notification of plans and related changes will be available for public viewing. Public meetings will be encouraged when plans are being revised The lakefront is a commodity that needs input from all sectors; public, private, business, industry, CLOCA, and the Municipality of Clarington. Lakefront properties will be identified as Regulatory Shore Line Area as in the Municipality of Clarington's official plan. 4) In the past, landowners phutning to sell have approached the municipality with the view to selling to the municipality. This has been beneficial and effective for both parries as the municipality has a flexible closing date, no conditions, and guaranteed financing. The practice of volunteer acquisition of waterfront lands as they become available will continue. Landowners will be encouraged to obtain their own personal appraisal an(/or letters of opinion from Real Estate Agents regarding lands they wish to sell. Property markets fluctuate and appraisals are only valid on the day obtained. 5) Private landowners and land descriptions will not be included in the municipal database of lands identified for acquisition. The respect of rights of privacy and security will be given at all times to the Clarington residents. If in agreement, please provide: Name: Phone # Address: Signature: k I Further Suggestions: ••rrrtrrNrNrrrgrttirrr rrrbrrrrrrrrrrrrrrrrrrrrrrrrrrrrrlr►Nrbrrr NrMrrrrrrMgr ACTIONS REQUIRED BY YOU 1) Attend Meeting on Wednesday September 06, 6-9 PM in council chambers 2) Please deliver this recommendation list signed to 52 OR 54 West Beach Road by Sept. 03/ 2000 grrgrrrurrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrp*•rrrsrprrrrrrrrrrrgrgaarrrrrrrrrr FORM LETTER 2 NAME Christine Scott Stephen & Cheryl Seal Roy and Joanne Cover ADDRESS 107 Cove Road 12 East Beach Road 43 West Beach Road A. and A. Saunders 44 West Beach Paul Potter 216 West Beach Road Joe DaSilva Anne McFadden 23 West Beach Road 35 Boulton Street, Newcastle John Roxborough Linda Grieco P.O. Box 135, Stn. Main, 133 Cove Road, Bowmanville 51 West Beach Road Frank Grieco 50 West Beach Road Ann Charmaine Dunn 56 West Beach Road R.S. Jones 145 Cove Road Gail Gratton 81 Cedar Crest Beach Road, Bowmanville Robert and Linda Baird Bill and Mary Henderson E. and D. Dryer 131 Cedar Crest Beach Road, Bowmanville P.O. Box 85, Bowmanville 2938 South Service Road, Bowranville Brenda Lee Devine 105 Cedar Crest Beach Road, Bowmanville Jeff Johnston 122 West Beach Road Bruce Quick C. Kilpatrick 69 Cedar Crest Beach 160 Port Darlington Road FORM LETTER 2 NAME ADDRESS Pat Pingle Zac Dawson P. Lake 54 West Beach Road John and Doreen Wallace 52 West Beach Road Ann Bolton and Ed Brookings 66 West Beach Road, Bowmanville Roger J. Newman 48 West Beach Maria De Lemos 9 East Beach Road Alvarina DeLemos 9 East Beach Road Nicola Nixon 2736 South Service Road Don Wilkinson 2728 South Service Road K. Kroon South Service Road ATTACHMENT 4 LAKEFRONT ACQUISITION STRATEGY COMMENTS Name: 616ws Address: ATTACHMENT LAKEFRONT ACQUISITION STRATEGY COMMENTS Name:— Address: wo�� tic- �'�.CCs--e_ i- C- �� S vs ATTACHMENT 6 LAKEFRONT ACQUISITION STRATEGY COMMENTS ii Addres /r CIA 11 TV x ATTACHMENT L/B /L sy,zs,�e� rnl TI9 /fVTI'OTTT• :Tem 11�' 14 V /��Jv� v Ji 1 0 '1YIL SEP 0 8 2000 MUNICIPALweo; CLARINGTON PLANNII;!CIi PARTMENT CPO",GLc .� 5 sz a�eg� , „�, mac'. �� GI u ` z i Jz o az3 . _ 1C L U r . J_ /fir, z a a,7 Cd% �i,r„� z-�4 /2-kx,� a SCG a¢ fit-, a.4_ �aj -;� _zf SGL zz 33 f�a� �g.".3203 o^-Z� G •4/4 -3C S -3702. SUMMARY OF BY-LAWS OCTOBER 16, 2000 BY-LAWS 2000-153 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Randy Henry) (Item #7 of Report #1) 2000-154 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Neale McLean) (Item #9 of Report #1) 2000-155 being a by-law to adopt Amendment No. 21 to the Clarington Official Plan (Ontario Independent Crematoriums Limited) (Item #11 of Report#1) 2000-156 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Ontario Independent Crematoriums Limited) (Item #11 of Report #1) 2000-157 being a by-law to authorize the entering into a Lease Agreement with Goodyear Canada Inc., the owner of a parcel of land located in Part Lot 12, Concession 1, in the former Town of Bowmanville, now in the Municipality of Clarington (Report PD -102-00) 2000-158 being a by-law to adopt Amendment No. 19 to the Clarington Official Plan (Item #14 of Report #1) 2000-159 being a by-law to amend Tariff "A" to By-law 74-72, a by-law for the establishing of rates and fares to be charged by the owners or drivers of taxicabs or other vehicles used for hire, and to repeal By-law 91-8 (Item #17 of Report #1) 2000-160 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle, now the Municipality of Clarington (Durham Capital Management) (Item #15 of Report # 1) 2000-161 being a by-law to authorize an agreement between The Corporation of the Municipality of Clarington and the Kendal Community Centre (Item #24 of Report #1) 2000-162 being a by-law to amend By-law 96-56, a by-law establishing a Reserve Fund for the Clarington Older Adults Centre (Item #30 of Report #1) SUMMARY OF BY-LAWS .2. OCTOBER 16, 2000 2000-163 being a by-law to amend By-law 91-58, as amended, being a By-law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington (Item #33 of Report #1) 2000-164 being a by-law to amend By-law 91-58, as amended, being a By-law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington (Item #34 of Report #1) 2000-165 being a by-law to provide for the Municipality of Clarington's Tax Rebate Program for Newly Constructed Properties 2000-166 being a by-law to authorize the use of the unopened road allowances shown on the Map attached as Schedule A by the Oak Ridges Trail Association, Clarington Chapter (Addendum to Report WD -25-00) (Unfinished Business) 2000-167 being a by-law to declare the Municipality's interest in the lands comprising the portion of Church Street (not opened) which is part of Part 14 on Part 40R-14915 in the former Village of Newcastle surplus under Section 193 of the Municipal Act 2000-168 being a by-law to authorize the execution by the Mayor and Clerk of a Land Exchange Agreement between the Municipality of Clarington and 1138337 Ontario Inc. (Item #32 of Report #1) 2000-169 being a by-law to authorize the execution of a Contract Agreement between the Corporation of the Municipality of Clarington and GeoSolutions Consulting Inc. 2000-170 being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Gerr Construction, Bowmanville, Ontario, to enter into an agreement for the Elevator Installation at the Clarington Beech Centre (Item #28 of Report #1) 2000-171 being a by-law to authorize the execution of contracts and agreements of a general operating nature, below an annual or one time value of $50,000.00 2000-172 being a by-law to authorize the execution of an amendment to the Lease Agreement between the Corporation of the Municinality of Clarington, Syvan Developments Ltd., and Dr. Robin Jeffrey in respect of premises situated at 168 Church Street, Bowrnanville, Ontario SUMMARY OF BY-LAWS 3- OCTOBER 16, 2000 2000-173 being a by-law to declare the lands more particularly described as a portion of Block 93, 10M-830, Part Lot 10, Concession 2, former Town of Bowmanville, to be surplus (Neale McLean) (Item #9 of Report #1) 2000-174 being a by-law to authorize the sale and transfer to Daniel Neale McLean a portion of Block 93, Plan 10M-830, Part Lot 10, Concession 2, former Town of Bowmanville, in exchange for the acquisition of certain lands owned by Daniel Neale McLean, including a temporary easement (Neale McLean) (Item #9 of Report #1) 2000-175 being a by-law to authorize the execution of a legal agreement between Canada, The Corporation of the Municipality of Clarington, the Township of Hope and the Town of Port Hope respecting the long term management of low level radioactive waste (Report ADMIN -23-00) 2000-176 being a by-law to stop up and close as a public highway the portion of Old Kingston Road comprising of Part I of Reference Plan 40R-20033 2000-177 being a by-law to declare Part 1 on Plan 40R- to be surplus (a portion of the road allowance between Concessions 1 and 2, in Lot 1, former Clarke Township) 2000-178 being a by-law to stop up and close and authorize the conveyance of Part 1 on Reference Plan 40R- (a portion of the road allowance between Concession 1 and 2, in Lot 1, former Clarke Township) 2000-179 being a by-law to stop up and close as a public highway Part 7 on Plan IOR-2532 (Hunt Street) 2000-180 being a by-law to authorize the sale and transfer to the Regional Municipality of Durham of Part , on Plan 40R 2000-181 being a by-law to authorize the sale and transfer to the Regional Municipality of Durham of a perpetual sanitary sewer easement in Parts 11 and 15, on Reference Plan IOR2532 2000-182 being a by-law to authorize the conveyance of Part on Plan to TSC Stores Limited 2000-183 being a by-law to authorize the acceptance of a transfer of Parts and on Reference Plan being certain lands in the Bowmanville Creek Valley REPORT 1111 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: COUNCIL File # Date: OCTOBER 16, 2000 Res. # Report No.: ADDENDUM TO WD -25-00 Our File: B.BF.11.03 By -Law # Subject: PROPOSAL TO CLOSE AND CONVEY THE UNOPENED ROAD ALLOWANCE (HUNT STREET) TO TSC STORES LIMITED PART OF LOT 11, B.F. CONCESSION, FORMER TOWN OF BOWMANVILLE EASEMENT TO THE REGIONAL MUNICIPALITY OF DURHAM Recommendations: It is respectfully recommended to Council the following: 1. THAT Addendum to Report WD -25-00 be received; 2. THAT subject to TSC Stores Limited submitting an application for Road Closure and Conveyance of the subject road allowance which is known as Hunt Street in Part Lot 11, Concession B.F., former Town of Bowmanville and subject to arrangements being made for the satisfaction of and the requirements of the Region of Durham respecting a road widening on Baseline Road and a perpetual sanitary sewer easement in Parts I 1 and 15 on Plan IOR- 2532, Council authorize the publication of a notice of application that the subject road allowance be declared surplus pursuant to Section 193 of the Municipal Act and By-law No. 95-22; 3. THAT when Section 193 of the Municipal Act and By-law No. 95-22 have been complied with, Council pass By-law No. 2000-73 and declare Part 7, Plan IOR-2532 to be surplus; 4. THAT Council acknowledge that the Municipality of Clarington has obtained an appraisal of the Market Value of lands shown as Part 7, Plan l OR -2532 as discussed in Report WD -25-00; REPORT NO.: ADDENDUM TO WD -25-00 PAGE 5. THAT by-laws be passed authorizing the Mayor and Clerk on behalf of the Municipality to execute transfers to the Regional Municipality of Durham for a nominal consideration of (i) a fee simple interest in the lands shown as a road widening of Baseline Road on Attachment No. 1, and (ii) a perpetual sanitary sewer easement in Parts I 1 and 15 on Plan l OR -2532: 6. THAT Council approve TSC's Stores Limited's ("TSC") proposal to transfer to the Municipality for a nominal consideration a good and marketable title in fee simple in TSC's Valley Lands ("V.L.") (approximately 6.25 acres) subject to the rights of CNR respecting the railway bridge over the Bowmanville Creek plus the payment by TSC to the Municipality of the sum of $11,305.00 in exchange for the transfer to TSC of a good and marketable title in fee simple in the Hunt Street road allowance as shown in Attachment No. 1 including Parts l l and 15 on Plan IOR-2532, subject to the transfers to the Regional Municipality of Durham referred to in recommendation 5 first being made, and subject to TSC agreeing to be responsible for all costs associated with remediation identified for the lands to be transferred by the Municipality to TSC; and 7. THAT Council pass by-laws (i) to authorize the acceptance by the Municipality of the V.L. as shown on Attachment No. 1, and (ii) to authorize the transfer of the Hunt Street road allowance and Parts l 1 and 15 on Plan IOR-2532, as provided for in recommendation 6. REPORT 1.0 ATTACHMENTS No. 1: Key Map No. 2: Report WD -25-00 No. 3: Proposed By-law to stop up and close as a public highway Part 7 on Plan 10R- 2532 No. 4: Proposed By-law to authorize the sale and transfer to the Region of Durham of Part on Plan 40R No. 5 Proposed By-law to authorize the sale and transfer to the Region of Durham for a perpetual sanitary sewer easement in Parts 1 I and 15 on Plan IOR-2532. No. 6 Proposed By-law to authorize the conveyance of Part on Plan 40R to TSC Stores Limited. REPORT NO.: ADDENDUM TO WD -25-00 PAGE No. 7 Proposed By-law to authorize the acceptance of a transfer the valley lands shown on Atttachment No. 1. 2.0 BACKGROUND 2.1 Council, at its meeting of May 29, 2000 approved the Recommendations in Report WD -25-00. (Attachment No. 2) 2.2 In certain respects, the recommendations contained in Report WD -25-00 are inappropriate or incomplete. The Municipality's solicitor has recommended that these recommendations be deleted and replaced with the recommendations in Section 1 of this Addendum. 3.0 APPRAISAL 3.1 By-law 95-22 states that "at least one appraisal of the fair market value of the real property in question should be obtained before Council decides to sell, or exchange and transfer real property... 3.2 The Municipality obtained an appraisal of fair market value in 1991. Through negotiations with TSC Stores in May 2000, the selling price was recommended to be the exchange of valley lands for Hunt Street and that TSC Stores Limited compensate the Municipality for the difference in land value of $11,350, plus costs; that TSC Stores Limited be responsible for all costs associated with remediation identified for the Hunt Street lands. 3.3 Transfers Sanitary Sewer Easement/Road Widening to Region of Durham 3.3.1 Road Widening The Region of Durham requires an 8.0 metre road widening across Hunt Street at the Baseline Road frontage (Attachment No. 1). It is appropriate to convey the road widening since an 8.0 metre road widening across the entire property, being the Baseline Road frontage, is a condition of site plan approval. 3.3.2 Sanitary Sewer Easement The Region of Durham has a sanitary sewer line across Part 15 on Plan IOR-2532. The Region's future requirements will require an additional line over Parts 11 and 15. REPORT NO.: ADDENDUM TO WD -25-00 PAGE 4.0 CONCLUSION 4.1 In order to comply with the legal requirements of Section 193 of the Municipal Act, the Recommendations in Report WD -25-00 should be deleted and replaced as recommended in this report. Respectfully submitted, "A� Stephen A. Vokes, P. Eng., Director of Public Works JCO*SAV*ce Reviewed by, Franklin Wu, Chief Administrative Officer