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HomeMy WebLinkAbout04/16/2012DATE: MONDAY, APRIL 16, 2012 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council held March 26, 2012 PRESENTATIONS a) Tim and Daniel Sargent — Letter of Commendation in Recognition of Actions Taken at Accident Scene DELEGATIONS There are no Delegations scheduled as of the time of publication. COMMUNICATIONS Receive for Information 1- 1 Minutes of the Clarington Heritage Committee dated March 20, 2012 1 - 2 Minutes of the Newcastle Community Hall Board dated January 17, 2012 1 - 3 Minutes of the Clarington Museums and Archives Board dated January 11, and February 8, 2012 1 - 4 Minutes of the Central Lake Ontario Conservation Authority dated March 20, 2012 1 - 5 Allison J. Stuart, Assistant Deputy Minister and Chief, Emergency Management Ontario - Emergency Management and Civil Protection Act (EMCPA) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Council Agenda - 2 - April 16, 2012 1 - 6 - J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation Authority (CLOCA) — Regulatory Flood Control Facilities 1 - 7. John R. O'Toole, MPP, Durham — Southwestern Ontario Development Fund 1 - 8 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — DurhamNork Energy from Waste Project Receive for Direction D - 1 Mike Neumann, P.Eng., Ainley & Associates Limited — Request for Noise Exemption to By -law 2007 -071 — Contracts for Pavement Rehabilitation D - 2 Kevin Martell, Event Coordinator, Big Brothers Big Sisters of Clarington — Road Occupancy for Special Events D - 3 Gary Cole, District Master and Diane Polley, Secretary, West Durham District L.O.L. — Orange Week 2012 D - 4 Linda Duffie, Chairperson, Lions Club of Bowmanville Duck Derby — 17th Annual Duck Derby D - 5 Jade Harper, Executive Director, Victim Services of Durham Region — Request for Proclamation of "National Victims of Crime Awareness Week" D - 6 Clinton Shane Ekdahl — Request for Proclamation of "Day of the Honey Bee" D-7 Charles Cattran and Lyle Goodin, Rotary Club of Bowmanville — Foundation Walk D - 8 David Staples — Orono Agricultural Society Fair Annual Parade D - 9 Angela Cooper Brathwaite, RN, PhD, Registered Nurses' Association of Ontario — Request for Proclamation of "Nursing Week D - 10 Brian Goldig, Manager, Physician Advisory Service, The College of Physicians . and Surgeons of Ontario — Council Award 2012 COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of April 2, 2012 STAFF REPORT(S) Council Agenda - 3 - April 1,6, 2012 UNFINISHED BUSINESS 2012 Senior of the Year Award (Confidential Memorandum from the Municipal Clerk distributed under separate cover) BY -LAWS PROCEDURAL NOTICE(S) OF MOTION Moved by Councillor Neal, seconded by Councillor Traill THAT Resolution GPA- 117 -11, Item 13, as approved by Council Resolution #C- 119 -11 on March 7, 2011 and which reads as follows: "THAT the Staffing Plan (Schedule "G" to Report FND- 003 -11) be approved as revised by Recommendation 2.2(d) above, and subject to the budgetary allocation for new staffing in any given year not to exceed the value of assessment growth for that year.", ` be reconsidered. 2. Moved by Councillor Neal, seconded by Councillor Traill THAT Council Resolution #C- 073 -11, the second paragraph, approved on January 31, 2011 and which reads as follows: "THAT the 65th percentile for market comparable compensation be established with monitoring and adjustment at least every two years; applicable cost to be included in the appropriate annual budget." be reconsidered OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT e Leading the R'ay Council Meeting Minutes MARCH 26, 2012 Minutes of a regular meeting of Council held on March 26, 2012 at 7:00 p.m., in the Council Chambers. Councillor Hooper led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Chief Administrative Officer, F. Wu Present: Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Manager of Internal Audit, C. Carr Director of Community Services, J. Caruana Manager of Communication & Marketing, J. Cooke, attended until 7:56 p.m. Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services and Human Resources, M. Marano Director of Emergency Services /Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interests stated at this meeting. ANNOUNCEMENTS Councillor Traill advised that she has met with residents of the Swindells Street and Longworth Avenue area and that the garbage can will be restored to Longworth Park today. Council Meeting Minutes - 2 - March 26, 2012 Councillor Partner announced the following: • On Monday, Len Creamer, Manager of Municipal Law Enforcement, spoke at the Newcastle Ratepayers' Association meeting on the whys and why nots of by -law enforcement • On Wednesday, Port Granby residents attended another meeting with the Federal Government to address areas of concern regarding the Port Granby Project • On Saturday evening, "Rainstone" played to a sell -out crowd at the Orono. Town Hall Pub Night • On March 29, 2012, a Creative Social, a networking event for artists in Durham Region, will be held at a Gift of Art in Newcastle. Tickets are $10 • On March 31, 2012, the Easter Bunny Breakfast will be held in Newcastle from 9:00 a.m. until 11:00 a.m., there will be an Easter Egg Hunt in Orono starting at 10 :00 a.m. and the Ganaraska Region Conservation Authority will be hosting its annual "Maple Syrup Day" from 10:00 a.m. until. 1:00 p.m. at the Ganaraska Forest Centre Councillor Novak announced the following events she attended: • The Hancock Neighbourhood Park Open House • The Abilities Centre Tour • The ribbon - cutting ceremony for the new Shoppers Drug Mart in Courtice • The Clarington Board of Trade "Simply Social" event at the Visual Arts Centre • The grand opening of the FreshCo store on Longworth Avenue • The Durham Hospice Beach Ball fundraising event Councillor Neal announced the following events he attended: • The Hancock Neighbourhood Park Open House • The ribbon - cutting ceremony for the new Shoppers Drug Mart in Courtice • The grand re- opening of Curves fitness in Bowmanville • The Euchre Tournament at the Clarington Older Adult Association Councillor Hooper announced the following: • At the Annual General Meeting of the Clarington Older Adult Association held on Friday, Jim Boate, John Hutchings, Cathie Ward, Elaine Spicer and Gary Bray were elected • The Euchre Extravaganza held on March 24th at the Beech Centre was a huge success with sixty tables of players • There will be a Murder Mystery Dinner Theatre on April 11th hosted by the Clarington Older Adult Association at the Orono Town Hall • On Wednesday, April 18th Scott Woods will be in concert at the Garnet B. Rickard Recreation Complex with a tribute to fiddle legends Council Meeting Minutes -3.- March 26, 2012 • He attended the re- opening of the Curves fitness and the new FreshCo grocery store • The Clarington Triple "A" Minor Pee Wee hockey team won their division at the Ontario Minor Hockey Association Championship tournament held at the Garnet,B. Rickard Recreation Complex on the weekend and will host the event again next year • Marg Maskell hosted visitors who carne specifically to see the Bowmanville Tribute Bridge on Highway #2 and Sam Reid, Audio /video Production Manager is in the process of doing a music CD release for Allan Frew, formally of Glass Tiger • On Saturday, March 31 and Sunday, April 1, 2012, "Spring in Enniskillen" Customer Appreciation Days will take place at Gallery on the Farm, 1721 Regional Road #3 and Timeless Essentials, 2258 Regional Road #3 Councillor Woo announced the following: He attended the first wing- eating contest held at Wild Wing in Bowmanville in support of Epilepsy Durham Region. Councillor Woo noted Members of Council were wearing purple tonight in support of "Purple Day for Epilepsy" Mayor Foster announced the following: • He dropped the ceremonial puck for the Triple "A" Ontario Minor Hockey Association Championship tournament held at the Garnet B. Rickard Recreation Complex • He extended congratulations to the new Directors of the Clarington Older Adult Association • An Open House for the Community Development Council Durham will take place in Ajax on March 27, 2012 • The Durham Region Homebuilders' Association Dinner will be held on March 27, 2012 • On Saturday, Durham PFLAG will host an "Evening of Glamour" Gala_ event in Oshawa • The Eagles Tribute Band "Hotel California" will be playing at the Newcastle Community Hall on March 31, 2012, with proceeds to the Historical Garden Project • Durham Region will be holding a public meeting on April 4, 2012, on the direct election of the Regional Chair Council Meeting Minutes - 4 - March 26, 2012 Resolution #C- 102 -12 Moved by Councillor Neal, seconded by Councillor Novak THAT the minutes of a regular meeting of Council held March 5, 2012, be approved. "CARRIED" PRESENTATIONS Mayor Foster and Angela Tibbles, Chair, Clarington Heritage Committee, presented a Heritage Plaque to Bill Paterson in recognition of the designation of 20 Horsey Street as a property which has historic and architectural value under the Ontario Heritage - Act. Mayor Foster thanked Mr. & Mrs. Paterson for their vision, noting this is the third home the Paterson's have restored and had designated. Mr. Paterson displayed tools that were found in the workshop that will be donated to the museum. He also thanked Ms. Tibbles for the research she conducted. DELEGATIONS Dianne McKenzie, Executive Director, Epilepsy Durham Region, addressed Council concerning Correspondence Item I - 15 - Purple Day for Epilepsy Awareness — March 2012. Ms. McKenzie thanked Council for providing her with the opportunity to bring greetings on behalf of Epilepsy Durham Region. She noted the organization is running a Public Awareness Campaign during the.month of March to raise awareness about epilepsy and to eradicate the stigma associated with epilepsy. Ms. McKenzie stated "Purple Day for Epilepsy" was the idea of Cassidy Megan who was motivated by her own struggles and who wanted people with epilepsy everywhere to know they are not alone. Ms. McKenzie congratulated Council on their efforts to make a positive change in the community by proclaiming March as "Epilepsy Awareness Month" and March 26, 2012 as "Purple Day for Epilepsy Awareness ". She noted this year marks the 25th Anniversary of Epilepsy Durham Region and that the organization will continue to provide support and services to individuals and families living with epilepsy; however, they rely solely on donations from the public. Ms. McKenzie stated that by becoming involved we all build a better community. Ms. McKenzie presented a Certificate of Appreciation to Mayor Foster for proclaiming March as "Epilepsy. Awareness Month" thereby ensuring a brighter future for those living with epilepsy. Ronald Kanter addressed Council on behalf of his client, Rick Rondeau, concerning Item 6 of Report #1 and Correspondence Item D — 7 Proposed Amendments to Site Alteration By -law. Mr. Kanter stated Mr. Rondeau is a builder in both Durham and York Regions. He expressed concern that the proposed amendment would prohibit Mr. Rondeau from trucking excess fill from one of his developments in York Region to another development in Clarington. Council Meeting Minutes - 5 - March 26, 2012 Mr. Kanter stated his client has restored a gravel pit and constructed a high -end development, and as his actions were not the cause of the proposed amendment, he should not be punished. Mr. Kanter indicated that four aspects of by -law are of concern to his client. His principle concern is the restriction against bringing any fill to Clarington, no matter how clean, that comes from any other municipality. Mr. Kanter stated he does not see any absolute relationship between quality and cleanliness of fill and where it comes from. His client is also concerned about the charge and would like the opportunity to examine the reasonableness of the fees. Mr. Kanter indicated that Mr. Rondeau is concerned with the environmental standards that the Municipality is moving toward as the new definition of fill and the by -law will refer to a lengthy table and questioned whether the Municipality has the financial or technical resources to do the kind of review that will be required. His client is also concerned with transition issues as he had submitted an application in February and does not think he should be subjected to new rules. Mr. Kanter stated Site Alteration by -laws are fairly new and are under the jurisdiction of the Municipal Act not the Planning Act. He noted the by -law was introduced last week and he has not had an opportunity to review it. Mr. Kanter stated the by -law will have a significant impact on others, including the business community, developers, gravel operators, etc. and they would expect there to be full consultation. Mr. Kanter referred to correspondence from John O'Toole, MPP, Durham, which suggests the need for provincial regulation and that is an alternative. Mr. Kanter is requesting that the proposed amendment be referred back to staff for further consultation and appropriate notice. He summarized by stating that the focus should be on clean fill, not the source, and that the amendment goes too far with the prohibition of fill in Section 2.5. COMMUNICATIONS Resolution #C- 103 -12 Moved by Councillor Traill, seconded by Councillor Woo THAT the communications to be received for information be approved, with the exception of Correspondence r Items I - 8, 1 - 4, and I - 15. ETR:9 - 1 Minutes of the Clarington Agricultural Advisory Committee dated March 8, 2012 1 - 2 Minutes of the Ganaraska Region Source Protection Authority dated March 15, 2012 Council Meeting Minutes -6- March 26, 2012 1 - 3 Albert Sweetnam, Executive Vice President, Nuclear Projects, Ontario Power Generation (OPG), advising that OPG is, continuing with the planning and design work for refurbishment and continued operation of the Darlington Nuclear Generating Station and that in December 2011, OPG submitted the Environmental Impact Statement (EIS) and technical support documents to the Canadian Nuclear Safety Commission (CNSC); indicating the EIS has concluded that, taking into account proposed design and mitigation measures, the refurbishment and continued operation of the Darlington Nuclear Station wi11 not result in any significant adverse effects on the environment or on the health and safety'of workers or the public; noting that a detailed technical and public review of the EIS and supporting information will be presented to the CNSC in a public hearing, likely to be held in the fall of 2012; and, encouraging Members of Council to call their toll -free information line 1- 866 - 487 -4600 or visit the project website at www.opg.com /darlingtonrefurb for copies of the submissions or to contact Davinder Valeri, Director of Strategic Planning & Stakeholder Relations at 416- 592 -6160 for further information. 1 - 5 Linda Jeffrey, Minister Responsible for Seniors, advising of the 2012 Senior Achievement Award Program, an annual program to celebrate the accomplishments and contributions made by individuals after they have reached the age of 65 in fields including arts, literature, community service, voluntarism, education, environment, fitness and humanitarian; encouraging Council to nominate a deserving senior; indicating nomination forms and information outlining details of the program, the selection criteria and the procedures are available at www.ontario.ca /honoursandawards; and, advising the deadline for nomination is June 15, 2012. 1 - 6 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated February 23, 2012, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the Revised Ambient Air Monitoring and Reporting Plan (Environmental Assessment Condition 11) • February 10, 2012 Durham -York Energy Centre Ambient Air Quality Monitoring Plan • Letter to the Ministry of the Environment dated February 3, 2012, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk, regarding Submission of the January 2012 Complaint and Inquiry Log Council Meeting Minutes - 7 - March 26, 2012 January 2012 Durham York Energy Centre Call Centre Log January 2012 Durham York Energy Centre Complaint Protocol Log January 2012 Durham York Energy Centre Website Traffic Report and, advising that the documents are also available on the EFW project website at http: / /www.durhamyorkwaste.ca /project/efw- committee.htm. 1 - 7 The Honourable Bev Oda, P.C., MP, writing to the Honourable Peter Kent, Minister of the Environment, advising Camp 30, a well -known internment camp for high ranking German Army and Navy officers during World War II located in the Municipality of Clarington, is currently under threat of demolition and redevelopment; and, requesting any assistance the Minister can provide in having Camp 30 recognized by the National Historic Sites and Monuments Boards as an important part of Canadian history. 1 - 9 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to the Honourable Dalton McGuinty, Premier of Ontario, advising that on March 7, 2012, Regional Council adopted the following resolution pertaining to the Report from the Commissioner of Finance regarding "Commission on the Reform of Ontario's Public Services ": "a) THAT Report #2012 -J -8 from the Commissioner of Finance be received for information; b) THAT the Region of Durham urges the Province of Ontario to give at least 60 days notice prior to any potential changes as a result of the report on the Commission on the Reform of Ontario's Public Services (Drummond Report) so that municipalities, the Association of Municipalities of Ontario (AMO), the Association of Local Public Health Agencies (alPHa); Durham Region Non- Profit Housing Corporation; Durham Regional Local Housing Corporation; and Durham's MPPs can provide comments in advance; c) THAT Report #2012 -J -8 from the Commissioner of Finance and the corresponding slide presentation be placed on the Region's website under the heading `Commission on the Reform of Ontario's Public Services — The Drummond Report'; and d) THAT a Media Release be created to advise the residents of Durham that this information is located on the Region's website." 1 - 10 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to the Ministry of the Environment, advising that on March 7, 2012, Regional Council adopted the following resolution pertaining to Source Water Protection Planning Pre - Consultation Process — Summary of Comments by Durham Region in Response to Draft Source Protection Policies: Council Meeting Minutes - 8 - March 26, 2012 "a) THAT Regional staff comments on the draft source protection policies provided directly to the Trent Conservation Coalition Source Protection Committee, the South Georgian Bay -Lake Simcoe Source Protection Committee and the Credit - Toronto Region -CLOCA (CTC) Source Protection Committee during their respective pre - consultation processes be received for information; and b) THAT a copy of Joint Report No. 2012 -J -7 be forwarded to the Ministry of the Environment (Source Protection Planning Branch), the Association of Municipalities of Ontario, the three Durham source protection committees, the Region's conservation authorities and the eight local area municipalities for their information." I - 11 P. M. Madill, Regional Clerk, Regional Municipality of Durham, forwarding certified copies of the following by -laws approved by Regional Council on February 15, 2012: • By -law #07 -2012 being a by -law to establish tax ratios for 2012 and to specify the percentage by which tax rates are to be reduced for prescribed property subclasses; • By -law #08 -2012 being a by -law to set and levy rates of taxation for the Regional Solid Waste Management purposes for the year 2012; • By -law #09 -2012 being a by -law to set and levy rates of taxation for the Durham Region Transit Commission for the year 2012; and • By -law #10 -2012 being a by -law to set and levy rates of taxation for the Regional General Purposes for the year 2012. 1 - 12 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on March 7, 2012, Regional Council adopted the following resolution pertaining to Annual Subdivision/Condominium Activity Report for 2011: "a) THAT Report #2012 -P -21 of the Commissioner of Planning and Economic Development be received for information; and b) THAT a copy of Report #2012 -P -21 be forwarded to the area municipalities." 1 - 13 P. M. Madill, Regional Clerk, Regional Municipality of Durham, forwarding for information a copy of Report No. 2012 -P -20 of the Commissioner of Planning and Economic Development regarding the 2011 Census of Population — Population and Dwelling Counts Release. Council Meeting Minutes - 9 - March 26, 2012 1 - 14 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to the Honourable Ted McMeekin, Minister of Agriculture, Food, and Rural Affairs, advising that on March 7, 2012, Regional Council adopted the following resolution pertaining to the Rural Connections Broadband Network Project: "a) THAT the Ontario Ministry of Agriculture, Food and Rural Affairs be informed of the Regional Municipality of Durham's inability to proceed with the Rural Connections Broadband Network project due to the fact that Xplornet was unable to purchase or lease the licensed 3.5GHz Spectrum by December 31,2011 which was required to proceed with the project; b) THAT the Finance Department be authorized to submit a final report to the Ontario Ministry of Agriculture, Food and Rural Affairs to request compensation for one third of the project management costs incurred to date, c) THAT the Regional Chair be authorized to write to the Honourable Christian Paradis, MP, Federal Minister of Industry, requesting Industry Canada to set aside rural areas from urban areas and deal separately with them in the next spectrum auction, to ensure that Rural Internet Service Providers can avail themselves of much needed licensed spectrum; and d) THAT a copy of Report #2012 -EDT -8 be forwarded to Durham MP's and MPP's; area municipalities; GTA Regions; Canadian Radio - television and Telecommunications Commission; Commissioner for Complaints for Telecommunications Services; Ontario Ministry of Agriculture, Food and Rural Affairs; Ministry of Agriculture and Agri - Food Canada; Association of Municipalities of Ontario; Federation of Canadian Municipalities; Rogers; Bell; and Inukshuk Wireless." 1 - 16 Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax, writing to the Honourable Dalton McGuinty, Premier of Ontario, advising that on February 23, 2012 Ajax Town Council adopted the following resolution pertaining to the Drummond Report: "THAT the Government of Ontario be urged to notify and consult with all municipalities in the province and with significant municipal government and professional organizations, such as AMO, AMCTO, MFOA and others, at least sixty days prior to the implementation of any of the recommendations resulting from the Drummond Report; and, Council Meeting Minutes _10- March 26, 2012 THAT notice of this resolution be circulated to the Premier of Ontario, Joe Dickson — Ajax- Pickering MPP, all other MPPs in Durham Region, the Leaders of the Ontario Opposition Parties, all municipalities in Durham Region, AMO, AMCTO and MFOA." 1 - 17 John Bolognone, City Clerk, City of Kingston, advising Council that on February 21, 2012, the City of Kingston adopted the following resolution pertaining to increase in Provincial payment -in -lieu of taxes: "WHEREAS in 1970 the rate of provincial payments in lieu of taxes for universities was arbitrarily set at $25 per full time student; and WHEREAS in 1973 that was doubled to $50 per student and the payment was expanded to include hospitals and provincial correctional institutions; and WHEREAS in 1987 that rate was increased by 50 %, still without apparent justification, to $75 per student and bed; and WHEREAS that rate has remained constant since that time despite the fact that inflation would in 2012 require an almost doubling the payment ($146); and WHEREAS at least sixty -five communities have called for an increase in payments; and WHEREAS heads of universities are supporting that call; and WHEREAS Premier McGuinty has looked to the municipalities of the province to be the economic engine of Ontario; and WHEREAS the payments in lieu of taxes do not meet the actual costs of municipalities to provide the necessary services for the various institutions, thus placing an unfair tax burden on their property tax payers, thereby jeopardizing a municipality's ability to meet infrastructure demands, and consequently weakening their ability to act as economic engines; THEREFORE BE IT RESOLVED THAT the City of Kingston calls on the government of the Province of Ontario to include in the budget now being prepared an increase to the payments in lieu of taxes; and THAT the City of Kingston calls on the Province of Ontario to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes, and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle; and Council Meeting Minutes - 11 - March 26, 2012 THAT copies of this motion be sent to: the Premier Dalton McGuinty; the Honourable Dwight Duncan, Minister of Finance; the Honourable John Gerretsen, MPP for Kingston and Islands; all Ontario municipalities with any of hospitals, post secondary institutions or provincial correctional institutions; the Large Urban Mayors Caucus of Ontario (LUMCO); the Eastern Ontario Mayors Committee (EOMC), and the Association of Municipalities of Ontario (AMO). 1 - 18 Susan Self,. Chair CTC Source Protection Committee, advising that the Draft Proposed Source Protection Plans for the Trent Conservation Coalition Source Protection Region, documents outlining policies that will address identified threats to water supplies used for municipal drinking water systems, a public notice and a fact sheet have been posted to their website at http:// www.trentsourceprotection.on.ca and are available for public review in the Municipal Clerk's Department until April 23, 2012. 1 - 8 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on March 7, 2012, Regional Council adopted the following resolution pertaining to potential change to the method of selecting the Regional Chair: "a) THAT a Public Meeting of Regional Council be held on April 4, 2012 in the Regional Council Chambers at the beginning of the regular Regional Council meeting, to consider passing a by -law to change the method of selecting the Regional Chair to election by general vote, in accordance with the Municipal Elections Act, 1996; and b) -THAT a copy of Report #2012 -A -8 of the Regional Clerk be forwarded to the area municipalities." Resolution #C -104 -1 Moved by Councillor Traill, seconded by Councillor Neal THAT Correspondence Item 1- 8 from P. M. Madill, Regional Clerk, Regional Municipality of Durham, with respect to potential change to the method of selecting the Regional Chair, be received for information. "CARRIED" Council Meeting Minutes -12- March 26, 2012 1 - 4 John R. O'Toole, MPP, Durham, writing to the Honourable Jim Bradley, Minister of the Environment, forwarding a copy of correspondence from the Township of Brock regarding a request for Provincial regulations on . commercial fill operations in support of the Municipality of Clarington's December 19, 2011, resolution regarding commercial fill; indicating that he supports the Municipality of Clarington's position which has been endorsed by other municipalities; and questioning the Minister as to what steps will be taken'to establish clear regulations, guidelines and approvals as requested by many municipalities in Ontario., Resolution #C- 105 -12 Moved by Councillor Woo, seconded by Councillor Hooper THAT Correspondence Item I - 4 from John R. O'Toole, MPP, Durham, with respect to Provincial regulations on commercial fill operations, be received for information. KNEINT-1-111WRI 1 - 15 Dianne McKenzie, Executive Director, Epilepsy Durham Region thanking Council for proclaiming March as "Epilepsy Awareness Month" and March 26, 2012 as "Purple Day for Epilepsy Awareness ", thereby fostering a relationship of mutual respect and, trust for those who have been living in isolation; congratulating Council on their efforts to make positive changes in the community; advising this year Epilepsy Durham Region is celebrating its 25th Anniversary, and will continue to support families and children, meet the growing demand for their services in the community, and raise awareness; indicating that they rely solely on donations from the public to provide programs and services; and, inviting Council to become a partner in raising awareness, eradicating stigma and ensuring that no child living with epilepsy does so alone. Resolution #C- 106 -12 Moved by Councillor Woo, seconded by Councillor Hooper THAT Correspondence Item 1- 15 and the presentation of Dianne McKenzie, Executive Director, Epilepsy Durham Region, be received with thanks. "CARRIED" Council Meeting Minutes -13- March 26, 2012 CORRESPONDENCE FOR DIRECTION Correspondence Items D - 5 to D - 8 were received as Hand -outs. Resolution #C- 107 -12 Moved by Councillor Partner, seconded by Councillor Traill THAT Correspondence Items D - 1, D - 2 and Hand -out Correspondence Items D - 5, D - 7 and D - 8 be approved as per the Agenda. "CARRIED" D - 1 Jack Bergs forwarding a list of individuals concerned with the noise that emanates from the Union Rod and Gun Club at times of shooting activities; and, requesting that sound monitoring take place on their properties to determine if the noise level is in compliance with the Municipality's Noise by -law. (Correspondence referred to staff) D - 2 Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax, writing to David Ullrich, Executive Director, Great Lakes & St. Lawrence Initiative, advising that on March 8, 2012, Ajax Town Council adopted the following resolution pertaining to the Great Lakes and St. Lawrence Cities Initiative - Status Update and Resolution for the 2012 Annual Meeting: "1. THAT the report entitled "Great Lakes and St. Lawrence Cities. Initiative- Status Update and Resolution for the 2012 Annual Meeting ", dated March 8, 2012, be endorsed; 2. THAT this staff report and the attached resolution be sent to the Canadian and Ontario Ministers of the Environment as input to the revised Great Lakes Water Quality Agreement, the renewed Canada - Ontario Agreement Respecting the Great Lakes Basin Ecosystem and the Ontario Great Lakes Protection Act; and 3. THAT this report be sent to the Executive Director of the Great Lakes and St. Lawrence Cities Initiative, Durham Region, the area municipalities in Durham Region, the Toronto and Region Conservation Authority, the Central Lake Ontario Conservation Authority, Conservation Ontario and the Association of Municipalities of Ontario." (Correspondence referred to staff) Council Meeting Minutes -14- March 26, 2012 D - 5 Paula Tenuta, MCIP RPP, Vice President, Policy & Government Relations, Building Industry and Land Development Association (BILD) expressing concern with the proposed amendments to the site alteration by -law (Item 6 of Report #1), particularly with respect to restricting the source of fill to only that which comes from within Clarington, related proposed permit fee increase and various transition provision items; and, requesting Council to revisit the proposed transition policies and to defer the matter to allow for additional consultation with the affected BILD Durham Chapter members. (Advised of actions taken regarding Report EGD- 010 -12) D - 7 Ronald M. Kanter, MacDonald, Sager Manis, LLP, on behalf of Richard Rondeau, owner of 3061 RR 20, indicating that prior to purchasing the property, his client contacted the municipality to determine if a permit was needed to dump clean fill on the site and were told they did not require a permit; subsequently his client received a stop work order and were advised they did require a permit and submitted an application on February 28th to dump fill; expressing concern that on March 20th Mr. Rondeau was advised that a recommendation was approved at the General Purpose and Administration Committee meeting on March 19th proposing an amendment to the by -law which will impact not only his client, but will affect major infrastructure projects. Mr. Rondeau is also concerned about the proposed fee and is requesting that Council refer the proposed amendment back to Committee for further consideration. (Advised of actions taken regarding Report EGD- 010 -12) D - 8 Michael Scott, Policy & Legislation Manager, Ontario Stone, Sand & Gravel Association (OSSGA), advising that OSSGA, a non - profit industry association representing over 250 producers of sand, gravel and crushed stone and suppliers, supplies the majority of aggregate consumed annually in Ontario and the essential building materials to all levels of government for their infrastructure needs; expressing concern regarding the proposed changes to the site alteration by -law, specifically with respect to source restrictions and potential impacts; and, requesting the opportunity to review the proposed amendment and to provide detailed comments. (Advised of actions taken regarding Report EGD - 010 -12) D - 3 Linda Jeffrey, Minister Responsible for Seniors, extending an invitation to Council to participate in the 2012 Senior of the Year Awards by nominating one outstanding local senior who, after age 65, has enriched the social, cultural or civic life of the community without thought of personal or financial gain. Nomination forms for The Senior of the Year Award are available on the Ministry of Citizenship and Immigration's website at www.ontario.ca /honoursandawards and are due by April 30, 2012. Council Meeting Minutes - 15 - March 26, 2012 Resolution #C- 108 -12 Moved by Councillor Novak, seconded by Councillor Partner THAT Correspondence Item D - 3 from Linda Jeffrey, Minister Responsible for Seniors, with respect to the 2012 Senior of the Year Awards, be referred to staff, the Clarington Older Adult Association, and Community Care Durham and be posted on the Municipality's website. "CARRIED" D - 4 Lynn Clark, Deputy Clerk,.Township of Havelock - Belmont- Methuen, advising Council that on March 5, 2012, the Township of Havelock - Belmont- Methuen adopted the following resolution pertaining to the Ontario Wildlife Damage Compensation Program: "WHEREAS predation of Livestock by Wildlife is a recognized problem in Ontario as evidenced by the need for the Ontario Wildlife Damage Compensation Program; and WHEREAS the purpose of the Ontario Wildlife Damage Compensation Program is to provide financial assistance to producers whose livestock, poultry or honey bees have been. injured or killed as a result of Wildlife; and WHEREAS one of the recent changes to the eligibility requirements under the Ontario Wildlife Damage Compensation Program is that all applicants must have a valid Farm Business Registration Number (FBR); and WHEREAS the change in eligibility requiring a valid FBR is very unfair for those who do not meet the eligibility criteria, such as hobby farmers that do not meet the criteria for a FBR number, those that raise their own meat to support their families, or those that have animals as pets or for pleasure, are now deemed ineligible for reimbursement under the program; NOW THEREFORE BE IT RESOLVED that the Minister of Agriculture, Food and Rural Affairs is asked to reconsider the eligibility requirements that all applicants must have a valid Farm Business Registration Number, with the intent to enable financial assistance similar.to the previous program to a wider array of livestock producers whose livestock have been injured or killed as a result of Wildlife; and FURTHER THAT a copy of this resolution be circulated to the Minister of Agriculture, Food and Rural Affairs; MPP Jeff Leal; the Association of Municipalities of Ontario; and all -the municipalities in Ontario to request their support." Council Meeting Minutes -16- March 26, 2012 Resolution #C- 109 -12 Moved by Councillor Novak, seconded by Councillor Partner THAT the resolution from the Township of Havelock - Belmont- Methuen, with respect to the Ontario Wildlife Damage Compensation Program, be referred to the Clarington Agricultural Advisory Committee. "CARRIED" D - 6 Thomas G. Gettinby, CAO & Municipal Clerk, Township of Brock, advising that on March 19, 2012, the Township of Brock adopted the following resolution pertaining to Regional Chair Selection: "WHEREAS the Regional Municipality of Durham has scheduled a formal public meeting with respect to changing the format of selecting its Regional Chair for April 41, 2012; AND WHEREAS, should the requisite by -law be enacted by Regional Council, it will be circulated to each area municipality for their respective assent as part of the triple majority required; NOW THEREFORE BE IT RESOLVED the Council of the Township of Brock adopts the following: 1. THAT, in the event the by -law is circulated to each area municipality, staff be instructed to establish a formal public meeting for the purpose of receiving public input for the purpose of assisting Council in their deliberations with respect to this matter; 2. THAT all of the area municipalities in the Region of Durham be respectfully requested to host their own local public meetings to receive public. input; 3. THAT this resolution be circulated to all area municipalities within the Region of Durham for action; and, 4. THAT this resolution be circulated to the Region of Durham for information." Council Meeting Minutes -17- March 26, 2012 Resolution #C- 110 -12 Moved by Councillor Neal, seconded by Councillor Partner THAT Correspondence Item D - 6 from the Township of Brock, with respect to Regional Chair Selection, be received for information. .11T:: _1 COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report March 19, 2012. Resolution #C- 111 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT the General Purpose and Administration Committee Report of March 19, 2012 be approved, with the exception of Items #6, #1(e), #16, #8 and #3. "CARRIED" Item #6 Resolution #C- 112 -12 Moved by Councillor Novak, seconded by Councillor Traill THAT Report EGD- 010 -12 be received; THAT the proposed amendments to the Site Alteration By -Law 2008 -114 and the Noise By -Law 2007 -071 be approved by adopting the amending by -law attached to Report EGD- 010 -12 as Attachment 1 as amended with the Large Fill Operations > 500m3 fees at: $1000 >500m3 plus $1.00/m3 of fill to be consistent with Scugog Township and Ganaraska Region Conservation Authority fees; THAT the fees collected be set aside in a reserve account for rural road rehabilitation; and Council Meeting Minutes -18- March 26, 2012 THAT a copy of Report EGD- 010 -12 and Council's decision be forwarded to the interested parties listed in Report EGD- 010 -12. -- Item #1 e Resolution #C- 113 -12 Moved by Councillor Neal, seconded by Councillor Partner THAT Report FND- 006 -12 be received for information; and THAT Veridian Corporation be requested to provide a detailed breakdown of expenses. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill Councillor Woo Councillor Hooper Councillor Neal Councillor Novak Councillor Partner Mayor Foster Item #16 Resolution #C- 114 -12 Moved by Councillor Neal, seconded by Councillor Woo THAT Item #16 of Report #1, Expropriation of West Beach Lands for Bowmanville Waterfront District Park — Proposed Settlement of Port Darlington Harbour Company, et al claim, be tabled to the next General Purpose and Administration Committee meeting for review of legal and other costs claimed by the Port Darlington Harbour Company. "CARRIED" Council Meeting Minutes -19- March 26, 2012 Item #8 Resolution #C- 115 -12 Moved by Councillor Traill, seconded by Councillor Neal THAT Report CLD- 009 -12 be received; THAT the Animal Services' service levels remain status quo; THAT the issue of After Hours Emergency Animal Services be referred to the 2013 Budget for consideration; and THAT staff report back on expanding the level of volunteerism at the Animal Shelter. • -- Item #3 Resolution #C- 116 -12 Moved by Councillor Woo, seconded by Councillor Traill THAT Report CLD- 012 -12 be received; THAT the request for a noise exemption from Mr. Rai Scimone for the Cosmic Campout Festival to be held on May 18, 19 and 20, 2012 at the Orono Fairgrounds, be approved; and THAT all interested parties listed in Report CLD- 012 -12 be advised of Council's decision. "CARRIED" STAFF REPORT(S) There were no Staff Reports considered under this Section of the Agenda. UNFINISHED BUSINESS There was no Unfinished Business considered under this Section of the Agenda. Council Meeting Minutes -20- March 26, 2012 Resolution #C- 117 -12 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -laws 2012 -006 and By -laws 2012 -018 to 2012 -025 2012 -006 Being a By -law to adopt Amendment No. 77 to the Clarington Official Plan 2012 -018 Being a by -law to exempt a certain portion of Registered Plan 40M -2459 from Part Lot Control 2012 -019 Being a by -law to exempt a certain portion of Registered Plan 40M -2202 from Part Lot Control 2012 -020 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (2134359 Ontario Ltd.) (Baywood Homes) 2012 -021 Being a by -law to amend By -law 2009 -123, the Sign By -law for the Corporation of the Municipality of Clarington 2012 -022 Being a by -law to amend Site Alteration By -law 2008 -114 and Noise By -law 2007 -071 2012 -023 Being a by -law to establish certain lands as public highways 2012 -024 Being a By -law to exempt a certain portion of Registered Plan 40M -2459 from Part Lot Control 2012 -025 Being a By -law to appoint an individual as a Parking Enforcement Officer for Private Property (Steve Derrett); and THAT the said by -laws be approved. "CARRIED" PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. Council Meeting Minutes -21 - March 26, 2012 OTHER BUSINESS Resolution #C- 118 -11 Moved by Councillor Partner, seconded by Councillor Neal THAT the rules of procedure be suspended to allow for the introduction of a new item of business. "CARRIED" Resolution #C- 119 -11 Moved by Councillor Partner, seconded by Councillor Traill WHEREAS Ontario Slots at Racetracks program has, for over a decade, provided mutual benefit to the Province of Ontario and the horse racing industry; and WHEREAS the Government has announced the cancellation of the Slots at Racetracks Program, jeopardizing the future of the horse racing and breeding industry in Ontario at the cost of thousands of jobs and $2 billion in economic activity; and WHEREAS Clarington Council supports the various sectors of agriculture with regard to policies that affect the health, economic viability and sustainability of agriculture; and WHEREAS the horse breeding, rearing and training industry in Clarington, plus the spin -off jobs for farmers that grow the feed, veterinarians, blacksmiths, tack industry, mechanics, drivers and racetrack employees; NOW BE IT RESOLVED THAT Clarington Council request the Government of Ontario work with the horse racing industry to reinstate and improve the Slots at Racetracks Program with its revenue sharing agreement to sustain and grow the horse racing industry to the benefit of our communities; and FURTHER THAT this resolution be circulated to the Legislative Assembly of Ontario and all members of AMO. • -- Councillor Neal questioned the timing of the report on designating Clarington as a "Blue Community'. The Commissioner of Community Services indicated that staff are in the preparatory stages of the report and he will confer with the Director of Operations and respond to Council by memo this week regarding the anticipated timing of the report. Council Meeting Minutes -22- March 26, 2012 CONFIRMING BY -LAW Resolution #C- 120 -12 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -law 2012 -026, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 26th day of March, 2012; and THAT the said by -law be approved. ADJOURNMENT Resolution #C- 121 -12 Moved by Councillor Partner, seconded by Councillor Woo THAT the meeting adjourn at 8:45 p.m. DEMUR MAYOR MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE APRIL 16, 2012 _ CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 Minutes of the Clarington Heritage Committee dated March 20, 2012 (Copy attached) 1 - 2 Minutes of the Newcastle Community Hall Board dated January 17, 2012 (Copy attached) , 1 - 3 Minutes of the Clarington Museums and Archives Board dated January 11, and February 8, 2012 (Copies attached) 1 - 4 Minutes of the Central Lake Ontario Conservation Authority dated . March 20, 2012 (Copy attached) I - 5 Allison J. Stuart, Assistant Deputy Minister and Chief, Emergency Management Ontario, Ministry of Community Safety and Correctional Services, congratulating Council and staff on the Municipality's completion of all of the mandatory emergency management activities required under the Emergency Management and Civil Protection Act (EMCPA) for 2011. 1 - 6 J. R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation Authority ( CLOCA), advising that on February 22, 2012, the CLOCA Board of Directors adopted the following resolution pertaining to regulatory flood control facilities: "THAT Staff Report #5019 -12 be received for information, and circulated to member municipalities; THAT the Ontario Ministry of Natural Resources be requested to respond to Conservation Ontario's request, and initiate the necessary discussion that will lead to a consistent, provincial direction for managing flood risk in association with urban development; THAT CLOCA staff work with municipal partners to develop design standards for stormwater /flood management facilities; THAT in the absence of MNR direction, CLOCA recognize stormwater /flood management facilities as being an effective flood management tool to mitigate the impact of urban development on downstream flood limits; and Summary of Correspondence -2 - April 16, 2012 THAT Staff Report #5019 -12 be forwarded to the Premier of Ontario, the Minister of Natural Resources, local MPPs and the Association of Municipalities of Ontario." 1 - 7 John R. O'Toole, MPP, Durham, writing in response to Council's correspondence of March 6, 2012, to the Honourable Brad Duguid, Minister of Economic Development and Innovation, regarding the inclusion of Durham Region in the boundaries of the new Southwestern Ontario Development Fund; forwarding a copy of his correspondence to Minister Duguid advising that, in his view, Durham Region and its member municipalities should receive the same consideration as municipalities currently eligible to access the fund; and, advising that he will continue to ensure Clarington's and Durham's views are represented in the debate and consultation surrounding Bill 11, Attracting Investment and Creating Jobs Act, 2012. I - 8 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: Letter to the Ministry of the Environment dated March 22, 2012, with a copy to the EFWAC, York Regional Clerk and Durham Regional Clerk; regarding Submission of the February 2012 Complaint and Inquiry Log ® February 2012 Durham York Energy Centre Call Centre Log • February 2012 Durham York Energy Centre Complaint Protocol Log • February 2012 Durham York Energy Centre Website Traffic Log; and, advising that the documents are also available on the EFW project website at http: / /www.durhamyorkwaste.ca /project /efw- committee,htm Summary of Correspondence -3 - April 16, 2012 CORRESPONDENCE FOR DIRECTION D - 1 Mike Neumann, P.Eng., Ainley & Associates Limited, advising the Ministry of Transportation (MTO) has.retained their services to facilitate the detailed design to rehabilitate the interchange ramps on Highway 401 and Waverley Road, Bennett Road and Highway 35/115; requesting an exemption to Clarington Noise by -law 2007 -071 to permit construction during off peak hours (11:00 p.m. to 5:00 a.m.); outlining the purpose of the proposed works; indicating that no detours are anticipated as part of the contract, short duration lane closures will be implemented, culvert replacement will take place during off peak periods and will involve the closing of only one side of the road at a time; and, advising that the project is anticipated to start in July 2012 and conclude in October 2012. (Motion to approve exemption to the Municipality's Noise By -law for the period July to October 2012) D - 2 Kevin Martell, Event Coordinator, Big Brothers Big Sisters of Clarington, requesting approval for a. partial road closure of Clarington Boulevard north of Stevens Road on May 12, 2012, from 7:00 a.m. until 6:00 p.m. for a road hockey tournament to raise funds for Big Brothers & Sisters of Clarington; advising that access to Clarington Central Secondary School from Clarington Boulevard will be restricted but that the issue has been addressed with the Kawartha Pine Ridge District School .Board who have agreed, provided the entrance to the school from Stevens Road remains open; and, indicating that an insurance certificate with the Municipality and the Region listed as additional named insured and liability coverage of $2 million will be provided upon approval of the event. (Motion to approve road closure provided organizers apply for. and obtain a road occupancy permit from the Engineering Services Department) Summary of Correspondence -4 - April 16, 2012 D - 3 Gary Cole, District- Master and Diane Polley, Secretary, West Durham District L.O.L., requesting permission to hold the annual, Loyal Orange Lodge parade in the Town of Newcastle on July 7, 2012, commencing at 1:00 p.m. starting and finishing at the.arena; and, indicating that appropriate insurance will be obtained. (Motion to approve provided organizers apply for and obtain a road occupancy permit from the Engineering Services Department) D - 4 Linda Duffie, Chairperson, Lions Club of Bowmanville Duck Derby, requesting permission to hold the 17th Annual Duck Derby on June 23, 2012; indicating that the first duck drop will be at 3 :00 p.m. with the second drop at 3:45 p.m. and that they will not require the Clarington front -end loader. This year the Club will not be hosting the whole family day as they are going to be serving a pancake breakfast uptown for the BIA. (Motion to approve provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 5 Jade Harper, Executive Director, Victim Services of Durham Region, a non - profit organization established in 1998 to provide immediate on -site service and ongoing support to victims of crime and tragic circumstance requesting that April 22 to 28, 2012, be proclaimed "National Victims of Crime Awareness Week" in recognition of victims of crime and of those who provide assistance to them. (Motion to Proclaim) D - 6 Clinton Shane Ekdahl, indicating that honey bees are responsible for approximately 70% of the world's food crop pollination and as such are the very cornerstone to the sustainability of agriculture and the environment; expressing concern that honey bees continue to disappear at unsustainable rates and for unexplained reasons; and, requesting that May 29, 2012, be proclaimed as the third annual "Day of the Honey Bee" to education and inform the public on the plight of the honey bee. (Motion to Proclaim) Summary of Correspondence -5 - April 16, 2012 D - 7 Charles Cattran and Lyle Goodin, Rotary Club of Bowmanville, requesting permission to hold a walk in support of the Rotary Foundation on September 23, 2012; forwarding maps of both the short and long routes which will commence and end at the Beech Centre; advising the walk will start at 10:00 a.m. and will take approximately two hours to complete; and, indicating that 500 participants are expected and 50 to 70 volunteers will assist with the event. The routes will use only the sidewalk /shoulders and cross roads at traffic lights or at street corners. (Motion to approve provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 8 David Staples requesting permission to hold the annual parade associated with the Orono Agricultural Society Fair on September 8, 2012 at 10:30 a.m.; forwarding a map of the parade route commencing at from the north end of Mill Street and proceeding to the fairgrounds via Park Street; indicating that approximately 60 floats, bands, vintage autos and tractors will participate; and, advising that proof of appropriate insurance coverage will be provided. (Motion to approve provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 9 Angela Cooper Brathwaite, RN, PhD, Registered Nurses' Association of Ontario, requesting that May 7 to 13, 2012, be proclaimed "Nursing Week" to celebrate the unique contributions of both the nursing profession and individual nurses and to recognize the many services provided by dedicated nurses and the tremendous contribution they make to the health of residents and the well -being of the community every day. (Motion to Proclaim) D - 10 Brian Goldig, Manager, Physician Advisory Service, The College of Physicians and Surgeons of Ontario, advising of the Council Award, an award honouring outstanding physicians who have demonstrated excellence and come closest to meeting the society's vision of an ideal physician based on eight "physician roles" identified by Educating Future Physicians of Ontario; forwarding a nomination form and eight -point selection criteria, and, indicating the deadline for receipt of nominations is August 17, 2012. (Motion to post information on the Municipality's Website) I -2 MUNICIPALITY OF CLARINGTON \i dliiilfl.�`� i� 11 � ►/ 1� J� _ � C � � : 1. Meeting of the Newcastle Community Hall Board held on January 17 2012 at 7 pm in the Council Chambers. Present Were: P. DeJong (chair) C. Abraham L. Franssen S. DeJong B. Snowdon W. Woo (councillor) W. Partner (councillor) ELECTION Two elected positions female - Cathy Abraham and male - Brent Snowdon 2 year terms have ended. Election was held to fill these positions for the next 2 year term. Wendy Partner chaired the election. Nomination from the floor by Pat Thexton for Barry Carmichael. Nomination by Brent Snowdon for Brent Snowdon Chair called three times for further nominations as there were no further names put forth nominations were closed. Ballots were collected and counted by Wendy Partner and Willie Woo. Barry Carmichael elected for a 2 year term to the board. Nomination by Gabrielle Bell for Cathy Abraham. As there were no further nominations Cathy Abraham was elected by acclamation. ELECTION OF CHAIR Motion by C. Abraham, seconded by W. Woo That Peter DeJong is elected as chair of the board for 2012, "Carried" Note: Cathy Abraham will continue to support the chair as acting chair during P. DeJong's recovery. Page 2 SOPER CREEK MODEL TRAIN ASSOCIATION Gary Jeffery spoke to the board about the history of the association - Name originated from Soper Valley - Began in 1977 at Visual Arts Centre - 24 Members, meet Tuesdays from June - December - not for profit group - Yearly show in Bowmanville and St Francis flea market - 8 board members (gave list) - 2 members must be in attendance at all times Would like to request more than 2 sets of keys possibly one set for each board member MINUTES 1.1 Motion by P. DeJong, seconded by S. DeJong Those minutes of November 2011 are accepted as circulated. "Carried" BUSINESS ARISING 2.1 Meeting of Garden Project Collaborative on Thursday Jan 19 at 6:30 pm. Board may attend but is for information only. If there is enough money board would like to see the west wall between parkette and bank added back into the plan. 2.2 Secretary reported unable to locate any blueprints for the hall. Checked with Museum and Historical Society. Suggested try library micro fische. 2.3 Discussed purchase -of floor scrubber for custodian. This is not in the budget for 2012. Will gather quotes for further discussion. ' FINANCIAL REPORT 3.1 Secretary presented report of expenses for 2011 month by month for board to look over and see if we can find any savings for 2012. To be discussed at next_ meeting. 3.2 Secretary presented month by month report of receivables /payables for 2011 for board to look over and discuss next meeting. Motion by P. DeJong, seconded by L. Fraiissen That January 2012 financial report is accepted as circulated. "Carried" Page 3 BILLS 4.1 Motion by W. Woo, seconded by B. Snowdon That bills be paid as presented — C. Abraham - $59.28, S. DeJong $100.00, G Bell $150.00 "Carried" HEALTH & SAFETY 5.1 Report received for information and copied to Operations Dept. CORRESPONDENCE 6.1 Municipal Clerk inviting Board to make presentation to Council re: Budget Received for information 6.2 Thank you note from Newcastle Public School 6.3 Thank you note from Franssen Family 6.4 Donation from Chamber of Commerce $200.00 for use of Council Chambers. 6.5 Newcastle Historical Society asking for support of Hall Board in moving Atkinson Historical Plaque from the hall grounds to the newly named Joseph Atkinson Parkette Motion by W. Woo, seconded by W. Partner That the Newcastle Community Hall Board supports the moving of the Atkinson Historical Plaque to the newly named Joseph Atkinson Parkette. "Carried" NEW BUSINESS 7.1 Secretary gave report on meeting with new contacts for Ontario Early Years. We had a bit of a problem over Christmas holidays with communication within the staffing of Ontario Early Years. New contact is Sheri Cybulski — secretary had discussed with Sheri cleaning of room while our custodian was on vacation. It was agreed emptying of garbage on the Friday would be sufficient as they would not be busy. As it turned out they were busier then they had thought but this information was not passed on to staff who were -upset with us for not cleaning as normal. In discussing this with staff a couple of items came up that are of concern. Early Years staff has been opening hall with their key and showing the room without permission. Also commented that she has let others into hall and taken in parcels. Also have been asked to lock up by custodian. Secretary asked that they no longer use their key for anything other than to gain access to their storage area. Contact cards have been given to them to hand out for appointments to view hall. Do not accept parcels they can be delivered when our custodian in on duty. Discussed with custodian comment about locking up — he has only asked them to lock up after themselves when they are there later than he is. This is not a problem. Meeting went very well with Sheri Cybulski and Director Diane' Peters. Copy of contract has been given to them -so they know what they have access to. They will let their staff know not to give anyone access to the hall without authorization from us. As they are new to this site they have been taking their lead from staff that has been at this location for years. Were quite pleased to be given information on how the hall is run and who the board is. 7.2 Secretary asked permission to continue Youth Dances under the Hall Board. They have not been money makers to date but would like to try a couple more to see if they take off. Fundraising committee can not commit to running them any longer. To date the 2 dances have run at a lose of approximately $150.00. Motion by P. DeJong, seconded by W. Woo That the support the Youth Dances for 2 more months. If a profit is not made after 2 dances then they shall be cancelled. "Carried" 7.3 Secretary suggested board members names be put in for Provincial Volunteer nominations. 7.4 Board discussed additional keys for Model Train Association Motion by S. DeJong, seconded by W. Partner That 2 additional sets of keys be provided. The four sets must be signed for and shared by board members only. Must not be duplicated. 7.5 S. DeJong informed board that the Clock Tower was shipped from England in 1923 by a company that been in existence since the 1800's. Same company that built Big Ben. 7.6 Chair and members of -board thanked Brent Snowdon for his 6 years as a board member. 7.7 Barry Carmichael was welcomed as new member of board. I -3 CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES January 11, 2012 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario Present J. Witheridge S. Laing M. Carlton M. Morawetz M. Speelman Viney J. Cashin -Oster B. Seto G. Humes Councillor J. Neal Mayor A. Foster Absent P. Ford Staff: Martha Rutherford Conrad, Executive Director M. Horne, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Executive Director at 7:00 p.m. 2. ADOPTION OF AGENDA Moved by: J. Witheridge Seconded by: J. Cashin -Oster THAT the agenda be approved with the following addition: "10. Business Arising: Performance Appraisal Policy ". MOTION CARRIED 3. REVIEW OF ELECTION PROCEDURES The Executive Director reviewed the election procedures. 4. NOMINATION AND ELECTION OF OFFICERS Moved by: S. Laing Seconded by: J. Cashin -Oster THAT J. Witheridge be nominated for the position of Chair of the Clarington Museums and Archives. MOTION CARRIED J. Witheridge accepted the nomination. The Executive Director called for further nominations for the position of Chair of the Clarington Museums and Archives Board of Directors. There being no further nominations received, J. Witheridge is Chair of the Clarington Museums and Archives Board of Directors. At this time the meeting was turned over to J. Witheridge to chair the remainder of the meeting. Moved by: - S. Laing Seconded by: M. Morawetz THAT J. Cashin -Oster be nominated for the position of Vice Chair of the Clarington Museums and Archives. MOTION CARRIED J. Cashin -Oster accepted the nomination. The Chair called for further nominations for the position of Vice - Chair of the Clarington Museums and Archives Board of Directors. Moved by: B. Seto Seconded by: G. Humes THAT M. Speelman Viney be nominated for the position of Vice - Chair of the Clarington Museums and Archives. Wiffit "0 0 • "Ur"7101 M. Speelman Viney accepted the nomination. There being no further nominations received, a vote of the members present was called, at which time the Executive Director and the Recording Secretary left the meeting to record the votes and returned with the following result: M. Speelman Viney is Vice Chair of the Clarington Museums and Archives Board of Directors. Moved by: M. Speelman Viney Seconded by: G. Humes THAT S. Laing be nominated for the position of Chair of the Finance Committee. MOTION CARRIED S. Laing declined the nomination. Moved by: S. Laing - Seconded by: M. Speelman Viney THAT G. Humes be nominated for the position of Chair of the Finance Committee. G. Humes accepted the nomination. There being no further nominations for the position of Chair of the Finance Committee , G. Humes is Chair of the Finance Committee of the Clarington Museums and Archives Board of Directors. Moved by: M. Speelman Viney Seconded by: G. Humes THAT M. Morawetz be nominated for the position of Chair of the Collections, and Event Planning Committee, IT[o nEel►[�1_\ M. Morawetz accepted the nomination. Moved by: S. Laing Seconded by: Concillor Neal THAT J. Cashin -Oster be nominated for the position of Chair of the Collections and Event Planning Committee. MOTION CARRIED J. Cashin -Oster accepted the nomination. There being no further nominations for the Chair of the Collections and Event Planning Committee received, a vote of the members present was called, and the Executive Director and the Recording Secretary left the meeting to record the votes and returned with the following result: A tie vote was recorded. Moved by: J. Witheridge Seconded by: Mayor Foster THAT the position of Chair of the Collections and Event Planning Committee of the Clarington Museums and Archives Board of Directors be CO- CHAIRED between M. Morawetz and J. Cashin- Oster. MOTION CARRIED Moved by: M. Speelman Viney Seconded by: Councillor Neal THAT B. Seto be nominated for the position of Chair of the Property 'Committee. MOTION CARRIED B. Seto accepted the nomination. There being no further nominations for the Chair of the Property Committee received, B. Seto is Chair of the Property Committee of the Clarington Museums and Archives Board of Directors. Members of the various committees were then chosen resulting in the following members serving on the various committees: Finance Committee: Chair: G. Humes, S. Laing, M. Speelman Viney, J. Witheridge Collections & Event Planning Committee: Co- Chairs: M. Morawetz and J. Cashin Oster M. Speelman Viney, Councillor Neal, J. Witheridge Property 'Committee: Chair: B. Seto, M. Carlton, M. Speelman Viney, Councillor Neal In the absence of P. Ford, it was suggested that he serve on this committee also, with his permission forthcoming. The Executive Director advised that a Liaison with the Heritage Committee is required and asked for a volunteer. B. Seto agreed to stand for the position. 5. ANNOUNCEMENTS There were no announcements. 6. APPROVAL OF DECEMBER 14, 2011 BOARD MEETING MINUTES Moved.by: Mayor Foster Seconded by: M. Carlton THAT the minutes of December 14, 2011 Board Meeting be approved. MOTION CARRIED 7. EXECUTIVE DIRECTOR'S REPORT Moved by: J. Cashin -Oster Seconded by: M. Morawetz THAT the Executive Director's Report be received. MOTION CARRIED S. CORRESPONDENCE There was no correspondence. 9. COMMITTEE REPORTS Finance: Moved by: J. Cashin -Oster Seconded by:. S. Laing THAT the Finance Monthly Report be approved as presented. M. Speelman Viney questioned the possibility of transferring funds from uncompleted projects to cover overages with other projects. Discussion followed at which time S. Laing spoke against the idea as it would mean switching around different accounts and would not be feasible. The Executive Director advised it would not be advisable as money is allocated to certain projects within our Reserve Fund Accounting as well and we need to keep that data consistent. MOTION CARRIED 10. BUSINESS ARISING Performance Appraisal Policy: The Executive Director advised a draft has been set up for the Ad Hoc Committee. There is need for a policy on the matter of salary and performance appraisals. The Ad Hoc Committee was struck in February 2011. The Executive Director advised that the last Board of Directors failed to complete this documentation and it is an outstanding item within the Board's By -Law. 11. NEW BUSINESS Moved by: Councillor Neal Seconded by: M. Speelman Viney THAT once a committee votes on a report it must go to the Board of Directors unaltered: 12. DATE AND PLACE OF NEXT BOARD MEETING The next meeting of the Board of Directors of the Clarington Museums and Archives will be held on FEBRUARY 8, 2012 commencing at 7:00 p.m. 10. ADJOURNMENT Moved by: Councillor Neil THAT the meeting adjourn at 8:05'p.m.- At this point board members discussed matters not on the agenda, then reconvened at 8:15 p.m. The Executive Director was asked to obtain 2 more quotes on photocopier equipment. Moved by: Mayor Foster THAT the meeting adjourn 8:20 p.m. CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES February 8, 2012 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario Present: J. Witheridge, Chair S. Laing M. Morawetz M. Speelman Viney J. Cashin -Oster B. Seto P. Ford G. Humes Councillor J. Neal Mayor A. Foster Absent: M. Carlton Staff: Martha Rutherford Conrad, Executive Director M. Horne, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Chair at 7:00. p.m. 2. ADOPTION OF AGENDA Moved by: Mayor Foster Seconded by: M. Speelman Viney THAT the agenda be approved with the addition to item 8 - Business Arising, of Office Equipment; the addition to item 9 — New Business, of Committee Members; the addition to item 9 — New Business, of Referrals from Council; and the addition to item 9 — New Business, of Heritage. MOTION CARRIED 3. ANNOUNCEMENTS M. Morawetz announced that on Saturday,February 25, 2012 at 2:00 pm in the Council Chambers, Municipal Administration Building, the Architectural Conservancy of Ontario Clarington Branch is hosting their Annual General Meeting with the guest speaker being Peter J. Stokes and the topic of Inspired Adaptations — New purposes for old churches. 4. APPROVAL OF JANUARY 11, 2012 BOARD MEETING MINUTES Moved by: Councillor Neal Seconded by: S. Laing THAT the minutes of January 11, 2012 Board Meeting be approved with the correction of ` Members Absent, P. Ford,' being amended to `Regrets, P. Ford.' MOTION CARRIED 5. - EXECUTIVE DIRECTOR'S REPORT Moved by: J. Cashin -Oster Seconded by: G. Humes THAT the Executive Director's report be 'received. MOTION CARRIED 6. CORRESPONDENCE There was no correspondence. 7. COMMITTEE REPORTS a) Finance: Moved by: G. Humes Seconded by: M. Speelman Viney THAT the Finance Report be approved. MOTION CARRIED b) Ad Hoc Committee: Moved by: M. Speelman Viney Seconded by: J. Cashin -Oster THAT the verbal report be received. MOTION CARRIED c) Collections & Event Planning Committee Moved by: M. Morawetz Seconded by: Councillor Neal THAT Collections and Event Planning Committee Report #2012 -CE -01 be accepted. Discussion was held regarding item 4 of the report and the de- accessioning process of items was explained by the Executive Director. d) Property Report: Moved by: B. Seto MOTION CARRIED Seconded by: M. Morawetz THAT the Property Report be approved as presented with the exception of the date `2011 -P -04' to be changed to `2012- P -04'. u•__9 -1 BUSINESS ARISING a) Office Equipment The Executive Director has done cost comparisons on office equipment in the past and most recently this month. Estimates from our suppliers came back less than other suppliers. The Executive Director tests existing contracts to ensure we are getting the best service and rate possible. Moved by: G. Humes Seconded by: S. Laing THAT the Executive Director has the authority to replace equipment within her spending limits; AND THAT the Executive Director pursue a fix to our photocopier before engaging in a lease agreement for another machine. MOTION CARRIED 9. . NEW BUSINESS Councillor Neal questioned the number of committees the Museum has, and the feasibility of adding a Fund Raising Committee. 10. Moved by: Councillor Neal Seconded by: J. Witheridge THAT a review be undertaken of the Committee structure as a whole at the next Executive Committee. MOTION CARRIED Moved by: Councillor Neal Seconded by: B. Seto THAT this review be TABLED to the next meeting of the Clarington Museums and Archives Board of Directors pending recommendations from the Executive Committee. MOTION CARRIED Councillor Neal advised the board members of correspondence that had been received by Council from Rosemary McConkey regarding the launch of the 2012 Local Look Back project. Discussion was held and agreed that this is a worthwhile project. Moved by: Councillor Neal Seconded by: M. Speelman Viney THAT the Executive Director contact Mrs. McConkey to determine our level of participation in this project. MOTION CARRIED J. Cashin -Oster volunteered to work with the Executive Director on this project. DATE AND PLACE OF NEXT BOARD MEETING The next meeting of the Board of Directors of the Clarington Museums and Archives will be held on MARCH 7, 2012 at the Sarah Jane Heritage Centre at 7:00 p.m. 10. ADJOURNMENT Moved by: Councillor Neal THAT the meeting adjourn at 8:35 p.m. I -4 CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES NO. 3 AUTHORITY MEETING Tuesday, March 20, 2012 - 5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present: P. Perkins, Chair T.D. Marimpietri, Vice Chair L. Coe S. Collier L. Corrigan J. Drumm A. England R. Hooper D. Mitchell J. Neal M. Novak P. Rodrigues J.R. Powell, Chief. Administrative Officer D. White, Director, Corporate Services B. Boardman, Administrative /Accounting Assistant H. Brooks, Director, Watershed Planning & Natural Heritage . C. Darling, Director, Development Review & Regulation G. Geissberger, Marketing & Communications Coordinator P. Lowe, Director, Watershed Stewardship &Community Outreach P. Sisson, Director, Engineering & Field Operations G. SooChan, Director, Groundwater M. Stauffer, Administrative Assistant/Recording Secretary R Wilmot, GIS Coordinator /Systems Administrator ' Absent: B. Chapman C. Traill D. Hope, Land Management & Operations Supervisor The Chair called the meeting to order at 5:00 p.m. DECLARATIONS of interest by members on any matters herein contained —NONE ADOPTION OF MINUTES Res. #35 Moved by R. Hooper Seconded by L. Coe That the Authority minutes of February 22, 2012 be adopted as circulated CARRIED CORRESPONDENCE (I) Correspondence from Township of Scugog/Trena DeBruijn (attached as Schedule 3 -1) Re: Land Acquisition — Crow's Pass Conservation Area Res, #36 Moved by L. Coe . Seconded by D. Mitchell THAT the above correspondence items be received for information. Amendment Moved by L. Coe Seconded by D. Mitchell THAT the request be re- submitted to Council of the Township of Scugog for 2013 budget consideration. RESOLUTION #36 CARRIED AS AMENDED MINUTES NO. 3 - AUTHORITY MEETING - Tuesday, March 20, 2012 S. Collier arrived at 5:05 p.m. M. Novak arrived at 5:11 p.m. T.D. Nlarimpietri arrived at 5:20 p.m. Page 2 DELEGATION —Mr. Alex Alexander- 3455 Ritson Road North, Oshawa The Chair gave Mr. Alex Alexander an opportunity to speak on behalf of residents present this evening re: filling at 618 Columbus Road East and Correspondence (attached as Schedule H -1 to H-4). Discussion ensued. The Chair thanked Mr. Alexander for his presentation. DELEGATION — Mr. Larry Harding, Hard -Co Construction Ltd. The Chair gave Mr. Larry Harding, Vice - President, Hard -Co Construction Ltd., 625 Conlin Road, Whitby an opportunity to speak re: filling at 618 Columbus Road East. Discussion ensued. DIRECTOR, DEVELOPMENT REVIEW & REGULATION., (1) Staff Report #5024-12 (attached asSchedule :%1 -1 to 4 -3) Applications for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses - February, 2012 Res. #37 Moved by D. Mitchell Seconded by P. Rodrigues THAT the attached applications (attached as Schedule 4 -2 & 4 -3), as issued by staff, be endorsed CARRIED (2) Staff Report #5027 -12 (attached as Schedule 4 -4 to 4 -13) Renewal of Application to Place Fill — 618 Columbus Road East, Oshawa; File: 010- 038 -GH OMS: RPRG3537) Res. #38 Moved by L. Coe Seconded by P. Rodrigues THAT Staff Report #5027 -12 be received for information; and, THAT the CLOCA Board of Directors approve the application for the placement of fill at 618 Columbus Road East, Oshawa subject to the following conditions: • adherence to the submitted elevation and grading plans; • prior to the placement of fill (from each source) that a soil report be submitted confirming that the fill is acceptable for agricultural and residential lands; • the implementation of sediment and erosion controls; • the submission of monthly truck trip tickets /total verifying quantities; • . upon final grading re- vegetation immediately; and, • submission of final elevation surveys to confirm quantities and location. Res, #39 Moved by M. Novak Seconded by T.D. Marimpietri THAT the meeting convene "In Camera" to discuss a legal matter. CARRIED Res. #40 Moved by T.D. Marimpietri Seconded by J. Coe. THAT the meeting reconvene. CARRIED Res. #41 Moved by J. Neal Seconded by S. Collier THAT the matter be Tabled for 30 days J. Neal requested a recorded vote: MINUTES NO. 3 - AUTHORITY MEETING - Tuesday, March 20, 2012 RECORDED VOTE RES. 941 MEMBER. YEA NAY ABSENT B. Chapman X L. Coe X X S. Collier X L. Corrigan X J. Drumm X A. England X X R. Hooper X X D. Mitchell X ' T.D. Marim ietri X J. Neal X M. Novak X P. Perkins X P. Rodrigues X X C. Traill X TOTAL 5 7 2 RES. #41 DEFEATED Res. #42 Moved by S'. Collier Seconded by J. Neal THAT the CLOCA Board of Directors approve the application for 60 days. FRIENDLY AMENDMENT Moved by P. Rodrigues Page 3 THAT the CLOCA Board of Directors approve the application for 90 days; and, THAT the following conditions be included. ® The *applicant will notify truck drivers that tail gates are not to be slammed on the site. Additionally, signs will be posted at the site entrance and at the dumping area to remind truckers not to slam tailgates. A- dozer operator will be on site to monitor the site for compliance. Work hours will respect Noise By -Law requirements. a The applicant will make available water trucks and sweepers and will monitor and wet down the site as needed to control dust on -site. As the fill is placed on site, final grades will be established, and seed placed to limit the amount of disturbed site. The applicant will submit geotechnicaUenvironmental reports prepared by a qualified person verifying that the fill material is suitable for placement on the subject (agricultural) lands, according to the "Soil, Ground Water and Sediment Standards for Use Under Part XT!I of the Environmental Protection Act' . J. Drumm requested a recorded vote. RECORDED VOTE RES. #42 and riendly Amendment MEMBER YEA NAY ABSENT B. Chapman X L. Coe X S. Collier X L. Corrigan X J, Drumm X A. England X R. Hooper X D. Mitchell X T.D. Marim ietri X J. Neal X M. Novak X P. Perkins X P. Rodrigues X C. Train X TOTAL 3 9 2 Res. #42 DEFEATED MINUTES NO. 3 - AUTHORITY MEETING - Tuesday, March 20, 2012 AMENDMENT to Res. #38 Moved by S. Collier Page 4 Seconded by L. Coe THAT the following conditions be added. The applicant will notijy truck drivers that tail gates are not to be slammed on the site. Additionally, signs will be posted at the site entrance and at the dumping area to remind truckers not to slam tailgates. A dozer operator will be on site to monitor the site for compliance. Work hours will respect Noise By -Law requirements. 4 The applicant will make available water trucks and sweepers and will monitor and wet down the site as needed to control dust on -site. As the fill is placed on site, final grades will be established, and seed placed to limit the amount of disturbed site. m . The applicant will submit geotechnicaUenvironmental reports prepared by a qualifiedperson vert&ing that the fill material is suitable for placement on.the subject (agricultural) lands, according to the "Soil, Ground Water and Sediment Standards for Use Under PartXV.1 of the Environmental Protection Act ". RES. #38 CARRIED AS AMENDED. At this point, the Chair called a five- minute break. R. Hooper was excused at 7:05 p.m. (3) Staff Report #5026 -12 (attached as Schedule 4 -14 to 4 -16) Draft Regulation and Plan Review Policy and Procedural Manual (draft manual previously circulated to Members & Staff) C. Darling made a brief presentation and was directed to e -mail the PowerPoint presentation to the Board of Directors. Res. #43 Moved by S. Collier Seconded by T.D. Marimpietri. THAT Staff Report #5026 -12 be received for information; and, THAT the Draft Regulation and Plan Review Policy and Procedural Manual be approved for the purpose of undertaking a consultation process. CARRIED DIRECTOR, GROUNDWATER (1) Staff Report #5025 -12 (attached as Schedule 5 -1 to 5 -14) Draft Source Water Protection Policies Res. 944 Moved by L. Coe Seconded by A. England THAT Staff Report #5025 -12 be received for information. CARRIED T.D. Marimpietri and M. Novak were excused at 7:20 p.m. DIRECTOR, CORPORATE SERVICES (1) Staff Report #5023 -12 (attached as Schedule 6 -1 to 6 -12) BDO Canada Audit of Finanbial Statements for the Year Ended December 31, 2011 Res. #45 Moved by L. Coe Seconded by L. Corrigan THAT the letter from Nigel A. C. Allen, BDO Dunwoody Canada LLP be received; and, THAT Nigel A. C. Allen be advised that the Board of Directors is not aware of any matters related to increased risk, fraud or errors on behalf of management processes. CARRIED MUNICIPAL AND OTHER BUSINESS The Chair thanked Staff for their exceptional efforts at the Maple Syrup Festival at Purple Woods Conservation Area. The new Heritage Hall is very impressive and the new amenities facilitate the Festival very well. D. Mitchell inquired about the Member's Remuneration. Discussion ensued. MINUTES NO. 3 - AUTHORITY MEETING - Tuesday, March 20, 2012 Res. #46 Moved by D. Mitchell Seconded by L. Coe THAT Staff report back to the Board regarding the remuneration of adjacent Conservation Authorities. CARRIED S. Collier requested that his agenda be sent to him electronically by e -mail. ADJOURNMENT Res. #47 Moved by A. England Seconded by J. Drumm THAT the meeting adjourn. CARRIED The meeting adjourned at 7:35 p.m. Page 5 clarington Leading the Way REPORT #1 REPORT TO COUNCIL MEETING OF APRIL 16, 2012 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, APRIL 2, 2012 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) ESD- 005 -12 Monthly Activity Report — February 2012 (b) CLD- 014 -12 2012 Volunteer Recognition Celebration (c) COD - 001 -12 Supply & Delivery of One (1) Chevrolet Impala with Police Package Electrical Wiring (d) FND- 007 -12 Building Permit Fees Annual Report For 2011 (e) FND- 009 -12 St. Mary's Cement Inc. Resolution of Assessment Appeals 2. DELEGATION OF CAROLINE WILLOUGHBY TO KEEP POT - BELLIED PIG WHEREAS pot bellied pigs are sold and raised as family pets not unlike the common domestic pets such as cats and dogs; WHEREAS pot bellied pigs have been categorized as pigs which are livestock animals; WHEREAS the owners of Toby, the pot bellied pig, have been served with an order to remove their pot bellied pig from their neighbourhood home in a residential subdivision; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Report #1 - 2 - April 16, 2012 NOW THEREFORE BE IT RESOLVED THAT Caroline Willoughby, the owner of Toby, the pot bellied pig, be exempted from the requirements of the current exotic pet by -law until the by -law is reviewed by Council. 3. MONITORING OF COMMERCIAL FILL SITE THAT Council write a letter to the Hon. Jim Bradley, Minister of Environment, asking that a monitoring well be placed on the property adjacent to the Morgan's Road commercial fill site, which at this time belongs to the Ministry of Transportation. 4. USE OF POPPY SYMBOL ON STREET SIGNS — AMENDMENTS TO THE POLICY FOR WAR DEAD AND WAR VETERAN NAMES FOR STREETS THAT Report PSD- 019 -12 be received; THAT the Policy for War Dead and War Veteran Names for Streets be amended as contained in Attachment 1 to Report PSD- 019 -12; and THAT all interested parties identified on Report PSD- 019 -12 be advised of Council's decision. 5. MUNICIPAL POSITION ON PROVINCIAL AMENDMENT NO. 1 TO THE CENTRAL PICKERING DEVELOPMENT PLAN (PROVINCIAL PLAN FOR SEATON) THAT Report PSD- 020 -12 be received; THAT the Minister of Municipal Affairs be advised that the Municipality of Clarington does not support proposed Amendment 1 to the Central Pickering Development Plan; THAT the Minister of Municipal Affairs be advised that the Municipality of Clarington has similar concerns to those outlined in the Region of Durham Report 2012 -J -10; and THAT the Minister of Municipal Affairs and Housing, the Minister of Transportation, the Regional Municipality of Durham and the Durham area municipalities be advised of Council's decision and forwarded a copy of Report PSD- 020 -12. 6. PITCH IN WEEK 2012 THAT Report OPD- 002 -12 be received; THAT Council approve installation of a banner on the Veridian poles on the Vanstone Bridge advertising Rotary Super Spring Clean -up for a period of 14 days; and THAT Council declare April 23rd to 30th "Pitch -In Week" in Clarington. Report #1 - 3 - April 16, 2012 7. SKATEBOARDING AND BIKING ON MUNICIPALLY OWNED TENNIS COURTS THAT Staff prepare a report regarding a possible ban on skateboarding and biking on municipally owned tennis courts. 8. CLARINGTON OLDER ADULT ASSOCIATION — PARKING CONCERNS / STRATEGIC PLAN THAT Report CSD- 006 -12 be received; THAT By -law #2011 -106 (Attachment 5 to Report CSD- 006 -12) be amended by adding the following to section 1: THAT the activities taking place at the Clarington Beech Centre be limited to programs and social activities of the Clarington Older Adult Centre Board and regular meetings of the Lions Club of Bowmanville; and • Oddfellows /Rebekkahs & Encampment • Lions Club of Bowmanville • Tops • CUPE Local 225 All other rentals of significance to be determined by the Clarington Older Adult Centre; THAT there.will be no increase to Beech Centre on -site parking, with a continued use of on- street parking; THAT a five (5) year lease (under Report COD - 036 -11) with an option to renew to the Bowmanville Tennis Club be approved; THAT $1,000 for signage and line painting be funded from the Municipal Capital Works Reserve Fund; and THAT all interested parties listed in Report CSD- 006 -12 be advised of Council's decision. 9. APPOINTMENTS TO TYRONE COMMUNITY HALL BOARD THAT Report CLD- 013 -12 be received; THAT By -law 2008 -039 be amended to reflect a composition of the Tyrone Community Hall Board of one member of Council with nine citizen members; and Report #1 - 4 - April 16, 2012 THAT the appointment of the following individuals to the Tyrone Community Hall Board for a term concurrent with the term of Council be confirmed: Mark Canning Alvina Hare Laurie Lafrance Peter Luckhardt Cathy Murphy - McConnaghy Carson McConnaghy Larry Quinney Joanne Skinner Councillor Traill; and THAT Mark Canning be advised of Council's decision. 10. JOHN HOWARD SOCIETY— LEASE EXTENSION, COMMUNITY LIVING OSHAWA / CLARINGTON — LEASE EXTENSION —132 CHURCH STREET, BOWMANVILLE THAT Report COD - 008 -12 be received; THAT the Lease Extension from the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of $14,441.73 per year for the term of January 1, 2012 to December 31, 2012 be approved; THAT the Lease Extension from the Community Living Oshawa /Clarington for the existing leased space at 132 Church Street, Bowmanville, in the amount of $14,441.73 per year for the term of January 1, 2012 to December 31, 2012 be approved; THAT Mayor and the Clerk be authorized to execute the lease agreements with the John Howard Society and Community Living Oshawa / Clarington; THAT staff be authorized to continue discussions with the Community Living Oshawa. /Clarington with a view to expanding their current leased space and planning the required lease hold improvements required to accommodate the longer term needs of both organizations, as funds permit; and THAT staff report on the results of the discussions with the Community Living Oshawa / Clarington and John Howard Society and provide an update of the proposed lease hold improvements with an estimate of costs, as appropriate, to be borne by the tenant and possible timing. Report #1 - 5 - April 16, 2012 11. BOWMANVILLE TENNIS CLUB — COURT LEASE THAT Report COD - 036 -11 be received; THAT the Manager of Purchasing be authorized to negotiate a new five (5) year lease, as approved in Resolution #GPA- 238 -12, with an option to renew, with the Bowmanville Tennis Club, for the lease of tennis courts located at the Clarington Older Adults Centre, 26 Beech Avenue, Bowmanville; and THAT the Mayor and Clerk be authorized to execute the lease agreement in a form satisfactory to the Municipal Solicitor. 12. 1524103 ONTARIO LTD. AND ALBERT GELMAN INC. SETTLEMENT AGREEMENT THAT the recommendations contained in the Confidential Report FND- 008 -12 be approved. 13. WHISTLE CESSATION — FEASIBILITY THAT Report EGD- 013 -12 be received; THAT Staff investigate and report back on installing gates at Prestonvale Road and Baseline Road immediately to the east of Rundle Road; THAT Staff investigate safety upgrades at all other railway crossings in Clarington; THAT in the interest of public safety, and liability concerns, the Municipality not proceed with an anti - whistling by -law; and THAT a copy of Report EGD- 013 -12 and Council's decision be forwarded to the interested parties listed in Report EGD- 013 -12 and delegations. 14. EXPROPRIATION OF WEST BEACH LANDS FOR BOWMANVILLE WATERFRONT DISTRICT PARK — PROPOSED SETTLEMENT OF PORT DARLINGTON HARBOUR COMPANY, ET AL CLAIM THAT the recommendations contained in the Confidential Report PSD- 017 -12 be approved. UNFINISHED BUSINESS Council Meeting — March 26, 2012 Resolution #C- 108 -12 Moved by Councillor Novak, seconded by Councillor Partner THAT Correspondence Item D - 3 from Linda Jeffrey, Minister Responsible for Seniors, with respect to the 2012 Senior of the Year Awards, be referred to staff, the Clarington Older Adult Association, and Community Care Durham and be posted on the Municipality's website. -- G Minister Responsible Ministre d616gu6e aux for Seniors Affalees des personnes ag6es 0%viv 400 University Avenue 400, avenue University 14t4 Moor 148 6tage Toronto ON M7A 1 T7 Toronto ON M7A iT7 Tel: 416 326 -7600 T61.: 416 326 -7600 Fax: 416 3261449 T616o.: 416 326 -1449 MAR 9 f i March 1, 2012 Dear Mayor, Reeve and Members of Council: • s 3445MC- 2012 -23 It is with great pleasure that I invite you to participate in the 2012 Senior of the Year Award. This annual award was established in 1994 to give each municipality in Ontario the opportunity to honour one outstanding local senior. The Government of Ontario is proud of this important initiative. You may wish to consider involving local MPPs in your selection process or presentation ceremony. Recipients are individuals who after age 65 have enriched the social, cultural or civic life of the community without thought of personal or financial gain. A certificate, provided by the Ontario government, is signed by the Honourable David C. Onley, Lieutenant Governor, myself as Minister Responsible for Seniors, and the local Head of Council. Council may also wish to host a presentation ceremony honouring the Senior of the Year Award recipient in June, when we pay tribute to seniors across Ontario. This year will mark the 28th anniversary of Seniors' Month which recognizes the contributions seniors make to family, community, province and country. The Ontario Senior of the Year Award nomination forms are available on the Ministry of Citizenship and Immigration's website at www .ontario.cOionoursan<lawards. Click on the Ontario Senior of the Year Award program, then submit your nomination online by choosing the "Electronic Nomination" option or download the form and fax it to 416 3146050. Nominations must be received directly from your office by April 30, 2012. For additional information, please contact the Ontario Honours and Awards_ . cretariat by phone, at 416 -314 -7526, toll -free at 1 -877- 832 -8622, or TTY 416- 32` -23` 1,12- ij °�--,Ij Ontario's seniors deserve special recognition for their outstanding ac6g pl shm working together, we can ensure they are honoured in a meaningful Sincerely, Q Linda Jeffrey Minister U�f,il Q COUNCIL O FILE DIRECTIOIV INFORMATION Q N1A1'08 Q ME10BERS OF COUNCIL O Cfi0 ❑ COIVIC.Fl91T1' Q CORPORATE SERVICES ❑ EMERGENCY S- tR':ICES O ENGINEERING Q N9UNICIPAL SERVICES SERVICES CLERK'S O OPERATIOPJS O PLANNING SERVICES O SOLICITOR O TREASURY Q OTHER MUNICIPAL CLERICS FILE '� SUMMARY OF BY -LAWS April 16, 2012 F-WEXLEW 2012 -027 Being a By -law to adopt the estimates of all sums required during the year and to- strike the rates of taxation for Municipal purposes for the year 2012 2012 -028 Being a by -law to exempt a certain portion of Registered Plan 40M -2462 from Part Lot Control 2012 -029 Being a by -law to exempt a certain portion of Registered Plan 40M -2066 from Part Lot Control 2012 -030 Being a by -law to amend By -law 2011 -106, being a by -law to establish a Municipal Services Board to provide social and recreational opportunities to the Older Adults of Clarington through the operation of the Clarington Older Adult Centre (Item 8 of Report #1) 2012 -031 Being a by -law to amend By -law 2008 -039, being a By -law to establish a Municipal Service Board to operate a Community Hall in Tyrone (Item 9 of Report #1) • MEMO Leading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: . Patti L. Barrie, Municipal Clerk _Date: April 13, 2012 Subject: COUNCIL AGENDA — APRIL 16, 2012 Please be advised of the following regarding Monday's meeting: DELEGATIONS See final list of delegations attached. SUMMARY OF CORRESPONDENCE Attached please find a replacement Page 5 of the Summary of Correspondence. The words "Municipality's Website" were inadvertently missing from the suggested motion with respect to Correspondence Item D — 10. 1 apologize for this oversight. CORRESPONDENCE 1 - 9 Pastor Christopher Greaves, St. John's Anglican Church and Fred Spoelstra, Principal, Durham Christian High School, on behalf of Bowmanville Ministerial, inviting Members of Council to join with leaders in the community for the Mayor's and Community Leaders' Prayer Breakfast to be held at Trinity United Church on Thursday, May 24, 2012 from 7:30 a.m. to 9:00 a.m.; indicating that online registration will be activated in the near future; and, thanking Council for their support and encouraging Members of Council to invite local leaders from the business community, political leaders, emergency and health services and educational institutions to attend the event. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILI_E, ONTARIO L1C 3A6 T 905 -623 -3379 F 905 - 623 -6506 CLERK'S DEPARTMENT MEMO PAGE 2 D - 11 W.D. Manson, WDM Consultants, responding to correspondence dated March 29, 2012, from Stan Racansky to Mayor Foster and Members of Council regarding Mr. Racansky's well water supply; providing a historical summary of the issue; and, hoping the information will provide clarity to the Racansky well water situation. (Motion to refer correspondence to the Director of Engineering Services) d6patti L. Barrie, CMO Municipal Clerk PLBIcf Attachment cc: Frank Wu, Chief Administrative Officer Department Heads FINAL LIST OF DELEGATIONS April 16, 2012 a} Jim Boate, Vice - President and Angie Darlison, Executive Director, Clarington Older Adult Association - Clarington Older Adult Association — Parking Concerns I Strategic Plan (Item 8 of Report #1) Summary of Correspondence -5 - April 16, 2012 D - 7 Charles Cattran and Lyle Goodin, Rotary Club of Bowmanville, requesting permission to hold a walk in support of the Rotary Foundation on September 23, 2012; forwarding maps of both the short and long routes which will commence and end at the Beech Centre; advising the walk will start at 10;00 a.m. and will take approximately two hours to complete; and, indicating that 500 participants are expected and 50 to 70 volunteers will assist with the event. The routes will use only the sidewalk /shoulders and cross roads at traffic lights or at street corners. (Motion to approve provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 8 David Staples requesting permission to hold the annual parade associated with the Orono Agricultural Society Fair on September 8, 2012 at 10:30 a.m.; forwarding a map of the parade route commencing at from the north end of Mill Street and proceeding to the fairgrounds via Park Street; indicating that approximately 60 floats, bands, vintage autos and tractors will participate; and, advising that proof of appropriate insurance coverage will be provided. (Motion to approve provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 9 Angela Cooper Brathwaite, RN, PhD, Registered Nurses' Association of Ontario, requesting that May 7 to 13, 2012, be proclaimed "Nursing Week" to celebrate the unique contributions of both the nursing profession and individual nurses and to recognize the many services provided by dedicated nurses and the tremendous contribution they make to the health of residents and the well -being of the community every day. (Motion to Proclaim) D - 10 Brian Goldig, Manager, Physician Advisory Service, The College of Physicians and Surgeons of Ontario, advising of the Council Award, an award honouring outstanding physicians who have demonstrated excellence and come closest to meeting the society's vision of an ideal physician based on eight "physician roles" identified by Educating Future Physicians of Ontario; forwarding a nomination form and eight -point selection criteria; and, indicating the deadline for receipt of nominations is August 17, 2012. (Motion to post information on the Municipality's Website)